The Rectorate

Rectorate Contact ETH Zurich The Rector’s Staff HG F 63.2 Rämistrasse 101 8092 Zurich www.ethz.ch/stab-rektor

Imprint Publisher: ETH Zurich Editor: Dr. Betty Friedrich-Grube, Rector’s Staff Layout: null-oder-eins.ch, visuelle gestaltungen, zürich Print: ETH Zürich Print&Publish May 2021

2 The Rectorate – behind the scenes

Preface 5 ETH Zurich 6 The Rector 7 The Vice Rectors 8 Rector’s Staff and Assistants 10 Administrative Units and their Core Tasks 11 Communication and Collaboration 12 Student Services (StS) 14 Academic Services (AkD) 18 Educational Development and Technology (LET) 23 School for Continuing Education (SCE) 25 Strategic Teaching Initiatives & Promotional Instruments 27 Extra-Departmental Units 30

The Rectorate – behind the scenes | Preface

Preface

Dear students, dear colleagues, dear employees and friends of ETH Zurich

ETH Zurich is about people: those who study, teach and research and those who keep the institution alive. And they all are working togETHer.

ETH Zurich combines all central services around teaching in the Rectorate, which reports to the Rector and aims to promote a modern and efficient teaching culture. Students and teaching staff are front and centre in everything we do. The Rectorate ensures that central teaching administration functions smoothly and that students and teaching staff can be advised efficiently on everyday university teaching matters, such as admission, studies and study- ing, innovative teaching methods, examination planning and teaching evaluation.

Here you will find an overview of all units and administrative departments that make up the Rectorate, what they all do and how to contact them as well as an introduction to current teaching initiatives and projects.

Sarah Springman, Rector of ETH Zurich

5 The Rectorate – behind the scenes | ETH Zurich

ETH Zurich

Ombuds- University President persons Executive Board Assembly

Rector Vice President for Vice President for Vice President for Vice President for Vice President for Research Finance and Controlling Knowledge Transfer Infrastructure Personnel Develop- and Corporate ment and Leadership Relations 16 Departments Architecture and Engineering Natural Sciences System-oriented Management and Civil Engineering Sciences and Mathematics Natural Sciences Social Sciences

Architecture Mechanical and Mathematics Earth Sciences Management, Technology Process Engineering and Economics

Civil, Environmental and Information Technology and Physics Environmental Systems Humanities, Social and Geomatic Engineering Electrical Engineering Science Political Sciences

Computer Science Chemistry and Health Sciences Applied Biosciences and Technology

Materials Biology

Biosystems Science and Engineering

Freedom and individual responsibility, entrepreneurial At ETH Zurich, students discover an ideal environment for spirit and open-mindedness: ETH Zurich stands on a independent thinking, researchers a climate that inspires bedrock of true Swiss values. Our university for science and top performance. Situated in the heart of Europe, yet forging technology dates back to the year 1855, when the founders connections all over the world, ETH Zurich is pioneering of modern-day Switzerland created it as a centre of inno- effective solutions to the global challenges of today and vation and knowledge. tomorrow.

21,400 students, including 4,180 doctoral 530 professors 13th in THE Ranking (2019/20) students, from over 120 countries 6th in QS Ranking (2019/20) 19th in ARWU Ranking (2019/20)

21 Nobel Prize laureates (including 355 spin-off companies 90 patent applications and 200 Albert Einstein and Wolfgang Pauli) since 1996 invention disclosures per year

6 The Rectorate – behind the scenes | The Rector

The Rector

The Rector  is responsible for education within the Exec- utive Board. She manages cooperation with secondary schools and admissions to study programmes at all levels (Bachelor, Master, Doctorate) and is in charge of the organisation and management of study-related matters, including the examination process. Additionally, she negotiates agreements on inter-university programmes and student exchanges. The Rector is responsible for approving further education courses, scholarships and the promotion of innovative teaching strategies (e.g. the Innovedum Fund).

The Rector is active in several foundations and associations: Prof. Dr. Sarah M. Springman — Collegium Helveticum (President of Advisory Board) — Stiftung für Studentisches Wohnen Zürich (President of Foundation Council) — IDEA League (President) — Erich Degen Foundation (President of Foundation Council) — Walter Hochstrasser Foundation (President of Foundation Council) — Swissuniversities – Delegation Teaching (Vice-President) — Foundation Kihz (Vice-President) — ESOP Excellence Scholarship and Opportunity Programme, ETH Foundation (Chair) — Swiss Accreditation Council (Member) — European Women Rectors’ Association (Board of Directors) — Swiss Study Foundation (Member of Foundation Council) — Fondazione Monte Verità, Ticino (Conference Centre Museum / Hotel) (Board member) — CESAER

7 The Rectorate – behind the scenes | The Vice Rectors

The Vice Rectors

The Rector is supported in her work by Vice Rectors .

Vice Rector for Study Programmes

The Vice Rector for Study Programmes  assists the Rec- tor with projects in the context of teaching. He is responsible for admissions and examinations in the Bachelor’s and Master’s degree programmes. Particular duties in the area of examinations include requests for reconsideration and appeals. He also plays a leading role in quality management in teaching. The Vice Rector for Study Programmes chairs the Ex- cellence Scholarship and Opportunity Programme (ESOP) Prof. Dr. Lorenz Hurni commission and the entrance examination committee.

Vice Rector for Doctoral Studies

The Vice Rector for Doctoral Studies  assists the Rector in all matters related to the doctorate. One of his tasks is the implementation of the ETH Zurich Ordinance on Doc- toral Studies. He manages all central procedures such as admission to doctoral studies and the issuing of doctoral degrees. Together with the departments (who bear responsibility for their content) he ensures the quality of doctoral programmes. He is aided in these tasks by the Doctoral Administration. Prof. Dr. Manfred Sigrist The Vice Rector for Doctoral Studies also chairs the doctoral Conciliation Committee.

8 The Rectorate – behind the scenes | The Vice Rectors

Vice Rector for Curriculum Development

The Vice Rector for Curriculum Development  assists the Rector in matters related to curriculum development and innovation processes. He chairs the Teaching Commission, which undertakes strategic tasks in the areas of teaching development and innovation. In cooperation with the Educational Develop- ment and Technology (LET) unit, he oversees degree programme initiatives, curriculum development processes and Prof. Dr. Andreas Vaterlaus projects supported by the Innovedum Fund.

Vice Rector for Continuing Education

The Vice Rector for Continuing Education  assists the Rector in the area of academic continuing education at ETH Zurich. In cooperation with the School for Continuing Education, he is responsible for the promotion, organisation and quality assurance of continuing education. His tasks also cover approvals of further education courses, authorisation of deficit guarantees for courses, admission of candidates to continuing education programmes and requests for recon- Prof. Dr. Paolo Ermanni sideration and appeals in the area of continuing education. Additionally, he is member of the advisory board of the Language Centre of the University of Zurich and ETH Zurich.

9 The Rectorate – behind the scenes | Rector’s Staff and Assistants

Rector’s Staff and Assistants

The Rector’s staff  assists the Rector in all aspects of daily business and also conducts strategic educational development projects.

Assistants Marianne Mandrin Gabriela Laios-Zäch

Departments and Dossiers Strategic Projects and Initiatives Dr. Wendy Altherr (Co-Leader) Dr. Betty Friedrich-Grube Dr. Philipp Bieri Caroline Halbeisen Dr. Barbara La Cara Dr. Christoph Niedermann Dr. Lucie Rejman (Co-Leader) Dr. Judith Zimmermann Ulrich Schutz (Lead)

This team manages and oversees the daily business of The strategic projects group  assists the Rector in the Rector. It is responsible for various projects and is implementing strategic projects and initiatives in the the contact point for the individual units responsible area of teaching, including the ETH Talent programme to the Rector and the departments at ETH Zurich. It is and educational aspects of setting up events for and also responsible for budget coordination and quality performance of the Student Project House. assurance for several organisations, such as the Institute of Science, Technology and Policy.

10 The Rectorate – behind the scenes | Administrative Units and their Core Tasks

Administrative Units and their Core Tasks

Psychological Counselling Student Service Services

Housing Office International Student Support Orientation Vice Rector Vice Rector for Study Financial Aid for Curriculum Programmes Coaching & Counselling Development

Educational Academic Development Services & Technology Lec tu re rs Admin. & Legal Support Didactic Education of Teaching Operations BSc / MSc Curriculum Development Course & Exam Scheduling Students Technology Support Guidelines for Lecturers Online Examinations Student Exchange Teaching Evaluation Admission / Matriculation & Teaching Innovation Deregistration / Diplomas Continuing Doctoral Education Students Student Project House

School for Continuing Continuing Education Education Programmes

Vice Rector Vice Rector Further Education for Continuing Doctoral Administration for Doctoral Education Courses Studies

Collegium Congressi Treffpunkt ETH Critical Thinking Institute of Science, Helveticum Stefano Franscini Science City Talent Initiative Technology & Policy

Rector Executive Assistants Rector’s Staff

11 The Rectorate – behind the scenes | Communication and Collaboration

Communication and Collaboration

Representatives of the university groups 16 Departments

University Assembly (HV) Conference of the Heads of Department (DVK) Heads of Department

Lecturers’ Conference (KdL)

Conference of the Directors of Studies Association of Students at ETH Zurich (StuKo) (VSETH) Directors of Studies

Academic Association of Scientific Staff at ETH Zurich (AVETH)

Study Programme Coordinators Staff Commission (PeKo)

Exchange

Collaboration Teaching Commission

Vice Rector Vice Rector for Continuing for Curriculum Education Rector Rector’s Development staff

Heads of Rectorate administrative Leiter/innen units der Abteilungen

Vice Rector Vice Rector for Study for Doctoral Programmes Studies

Disciplinary Committee

The Rectorate – behind the scenes | Student Services (StS)

Student Services (StS)

Student Services (StS) Lead: Regula Christen

Web, Communication, Office Administration, Projects Support

Orientation Tools Advisory Service Housing Office Financial Aid Office Disability Advisory International Student Coaching Service Support

The Student Services (StS)  unit coordinates all activities and services for potential and existing students. This entails helping future students to choose a course of studies, preparing them for the study programme they have selected and supporting them throughout the entire studies in case of questions and difficulties. This includes topics such as helping students to organise their studies, learning, time management, financing their studies, finding accomodation, entering Switzerland or Zurich as a place to study For students with disabilities or chronic illnesses, counselling is offered on how to copewith studies and exams..

14 The Rectorate – behind the scenes | Student Services (StS)

Orientation / Choice of Study Programme

Secondary school students have various opportunities to find out about ETH Zurich and its range of courses.

Orientation Events  — ETH on the road: ETH visits to secondary schools — ETH Study Weeks: A deeper insight into a particular study course, lasting a full week — Course information days: All ETH study pro grammes at a glance, including opportunities to attend trial lectures Student Advisory Service / Coaching Lead: Gaby Kläy Schönenberger A team of coaches  supports students when they Advisory service concerning choice of study pro- start their courses, in planning their studies, in pre- gramme  paring for examinations or when they are under — ETH advisers are also available for one-to-one stress. chats concerning possible choices of study pro- Lead: Silvan Arnold gramme. Lead: Silvan Arnold — Prestudies events — Individual coaching: Advice regarding individual study concerns — Workshops

Themes — Organising yourself — Staying focused and motivated — Learning how to learn — Coping with pressure and stress — Changing degree programme — Making decisions — Dealing with failure in examinations — Making an extra commitment — … and more

15 The Rectorate – behind the scenes | Student Services (StS)

International Student Support

International Student Support  assists international (Master's) students with entrance formalities, finding accommodation, insurance and general issues related to life at ETH and living in Zurich. Contact person: Annina Wanner

Financial Aid Office Disability Advisory Service

The Financial Aid Office team  advises students on issues related to financing their studies. It handles The Disability Advisory Service  gives support and applications for ETH scholarships and loans, as well advice with study planning to students with a disabil- as requests for contributions to travel costs. ity or chronic illness. Lead: Dr. Barbara Hellermann Contact person: Karin Züst Santschi

Stipends  — ETH stipends (needs-based scholarships) — Merit-based scholarships Housing Office – Excellence Scholarship and Opportunity Programme The Housing Office  arranges accommodation – ETH-D Scholarship Programme between private individuals and members of Univer- sity of Zurich and ETH Zurich by providing a search Loans  portal and by distributing information about living in Students who are in financial difficulty may apply Zurich. for financial support in the form of a loan towards Further responsibilities include allocating flats, tuition fees and living expenses, up to a total amount studios and rooms to foreign students, doctoral stu- of CHF 12,000. dents, professors and academic guests of ETH Zurich and the University of Zurich. Additional financial aid — Solidarity Fund for Foreign Students Lead: Barbara Kurland-Sieber — Hardship cases particularly due to extended illness — Travel allowances — Other scholarships offered by various foundations

The Rectorate – behind the scenes | Academic Services (AkD)

Academic Services (AkD)

Academic Services Lead: Dr. Hermann Lehner

Education Secretariat Academic Legislation Services

Information & Planning

Web Coordination

Student Workspace Administration

Office Doctoral Student Student Exchange Performance Process Planning Academic School for Administration Administration Office Assessment and Projects Applications Continuing Education Registrar’s Office Examinations Office Room and Course Scheduling

Admissions Office Certificates and Services

The Academic Services  unit performs the administrative functions required for teaching and runs ETH’s educational programme processes. It is a resource for students, grad uate students and teaching staff in all areas of studies, including academic continuing education.

18 The Rectorate – behind the scenes | Academic Services (AkD)

Student Administration

The Student Administration  teams assist students with administrative matters and provide them with advice during the course of their studies, from apply- ing and registering right through to the moment at which they leave ETH Zurich. Lead: Dr. Andrea Schrott

Registrar’s Office The Registrar’s Office provides information to stu- Examinations Office dents during their studies and liaises with regard to study-related issues. — Admission to the first semester (Bachelor's The Examinations Office  coordinates all exams programme) of applicants with a recognised Swiss during the examination sessions and addresses con- matriculation certificate cerns regarding performance assessments. — Semester enrolment Lead: Kornel le Grand — Changes of degree programme — Study programme confirmations Support for Students — Granting leaves of absence The Examinations Office supports students with: — Registration and deregistration from examinations Admissions Office in special cases The Admissions Office advises and informs regarding — Preponement of oral examinations application procedures and admission requirements — Problems that occur during examination for all degree programmes. sessions — Admission to Bachelor's and Master's studies and teacher training programmes Support for Teaching Staff — Recognition of external study achievements The Examination Office supports teaching staff in — Information about application and admission planning and conducting examinations. to teacher training programmes for interested external candidates

Further responsibilities — Handling of special cases such as deadline extensions, combining studies and top-level sports, and other things — Advisory service in case-critical situations arise during the course of study — Secretariat for legal and disciplinary cases

19 The Rectorate – behind the scenes | Academic Services (AkD)

Student Exchange Office

The Student Exchange Office  is the contact point for students wishing to participate in one of the exchange programmes on offer. Additionally, the office administers the exchange programmes and coordinates visiting studies and the Swiss Government Scholarship. Lead: Andrea Rothenbühler

Offering for Teaching Staff and Professors Doctoral Administration — Consulting and application for mobility programmes for ETH staff and professors

The Doctoral Administration  team ensures the Offering for Students smooth running of the administrative side of doctoral — Consulting and application for ETH students studies: from application and registration to printing regarding official exchange programmes the doctoral degree certificate and organising — Information regarding exchange and visiting the award ceremony. It is the point of contact for pro- studies at ETH Zurich spective doctoral candidates, professors, ETH Zurich — Administrative support of foreign exchange departments and institutes for all questions relating students and scholarship holders of the Swiss to doctoral studies. Government Scholarship at ETH Zurich Lead: Alfredo Picariello Further responsibilities Information for Future and Current Doctoral — Administrative handling of all concerns in the area Students of exchanges — Counselling regarding the doctorate — Collaboration with departmental exchange — Processing of administrative concerns coordinators — Qualifying examinations requirements — Collaboration with national and international — Contact point for problems during the doctorate organisations engaged in mutual exchange programmes Information for Departments and Professors — Information regarding administrative concerns such as supervision, doctoral studies and doctoral examinations — Information regarding admission processes, examiners’ reports and deadlines for departments

20 The Rectorate – behind the scenes | Academic Services (AkD)

Process Planning and Projects

The Process Planning and Projects Group  is responsible for course scheduling, for the reservation of Academic Services teaching rooms and meeting rooms, and for the production and sending out of degree certificates. It also carries out general services for Academic Services such as the post, scanning and bulk produc- Academic Applications tion. In addition, the group assists other Academic Services groups with IT application processes. The Academic Applications group  is responsible Lead: Dr. Arlette Gaillard for supporting, maintaining and enhancing the IT applications that support the educational processes. A Room and Course Scheduling support desk provides technical support and training — Central responsibility for the Course Catalogue for users of these applications. — Room management — Coordination of course scheduling together Lead: Immo Wille with the departmental study programme coordinators — Registration of new teaching staff, “special examiners” and teaching assignments

Certificates and Services — Production and dispatch of certificates and degree documentation — Internal central services for the Academic Services unit The Guidelines for Lecturers  provide an overview of all aspects of teaching and how it is organised and administered at ETH Zurich. Here teaching staff can find relevant information and the corresponding units and specialists to make teaching more effective.

Guidelines for lecturers ethz.ch/guidelines-lecturers →

21 22 The Rectorate – behind the scenes | Educational Development and Technology (LET)

Educational Development and Technology (LET)

Educational Development and Technology Lead: Dr. Gerd Kortemeyer

Accessibility in Staff Teaching

Innovation Curriculum IT Services for Assessment & Management Development & Teaching Evaluation Faculty Development

The Educational Development and Technology (LET)  unit promotes excellence and developments in ETH teaching. IT Services for Teaching LET offers information and services and showcases innovative teaching practice at ETH Zurich. The team is responsible for operating the IT services  offered by LET, e.g. the Moodle learning platform and the EduApp mobile application. Innovation Management Lead: Dr. Thomas Piendl

Innovation Management  addresses the planning — Offering various learning platforms and evaluation of new technologies for teaching, and — Supporting efficient application new education-related topics. The team provides as- — Setting up and supporting online examinations sistance to lecturers who wish to realise innovative ideas in their own teaching. Lead: Andreas Reinhardt

— Supporting innovative topics in teaching — Supporting blended learning und MOOC projects — Secretariat of the Innovedum Fund and supporting Innovedum processes — Fostering the ongoing dialogue about teaching — Assessing teaching trends and developments for ETH

23 The Rectorate – behind the scenes | Educational Development and Technology (LET)

Assessment & Evaluation

The Assessment & Evaluation group supports teaching staff as they develop examinations. It is responsible for managing online examinations  and conducts student evaluations  of teaching. Lead: Dr. Claudia Schlienger

Assessment — Service online examinations: coordinating all sta- Curriculum Development & keholders — Providing safe and reliable infrastructure Faculty Development — Supporting the development und conduct of online examinations The team manages didactic continuing education — Didactic consulting for all sorts of examinations programmes  for ETH Zurich teaching staff of all levels. In addition, the group supports departments Evaluation in developing their curricula.  — Supervising and developing EvaSys — Supporting teaching evaluation projects Lead: Dr. Benno Volk — Developing questionnaires — Statistical analyses Faculty Development — Targeted distribution and publication of results — Didactic training programmes — Organising und developing didactic continuing education — Supporting teaching developments — Didactic consulting and coaching

Curriculumsentwicklung — Consulting and supporting of curricula developments and degree programme initiatives — Implementing and supporting evaluations of curricula

24 The Rectorate – behind the scenes | School for Continuing Education (SCE)

School for Continuing Education (SCE)

Vice Rector for Continuing Education

Strategic Projects Management (AkD) and Initiatives Technology, Management & Health, Life & Natural Science Innovation

Administration Translation

Projects Communication and Marketing

Decentralised Continuing Education Projects Specialists

The School for Continuing Education (SCE)  provides an umbrella for further education courses and continuing education programmes for external and internal specialists and executives with an academic background. The SCE supports these courses and programmes particularly in administrative matters.

Public Policy & Governance Environment, Infrastructure & Architecture

25 26 The Rectorate – behind the scenes | Strategic Teaching Initiatives & Promotional Instruments

Strategic Teaching Initiatives & Promotional Instruments

The Rector and her team develop and support concepts for Promotional Instruments modern teaching at ETH Zurich.

ETH Zurich supports innovative ideas in teaching and Strategic Projects and Teaching has developed various promotional instruments to Initiatives acknowledge and advance these. — KITE Award  — Innovedum Fund  ETH Zurich offers and supports holistic teaching with — Learning & Teaching Fair  interdisciplinary collaboration and modern teaching — Rector’s Impulse Fund  strategies to prepare its students to carry out their tasks as critical members of their communities. ETH Zurich works to create various opportunities and initiatives, such as those concerning digital liter- acy, and the ETH Youth Academy.

ETH Week ETH Singapore Month

ETHics Resource Platform

27 The Rectorate – behind the scenes | Strategic Teaching Initiatives & Promotional Instruments

ETH Talent

ETH Zurich aims to prepare its students to become responsible and critical members of society, to take on leadership roles, and to tackle the most pressing issues of our time. While ETH graduates are distinguished by their Critical Thinking subject- and method-specific competencies, the potential for developing their personal and social ones had ETH Zurich launched the “Critical Thinking Initiative  not, as yet, been fulfilled. The Rector initiated the ETH CTETH” in 2012 to enhance the diversity of its institu- Talent project  in 2017 to raise awareness and pro- tions, to encourage interdisciplinary exchange, critical mote a more holistic set of competencies, and to main- thinking and autonomous activity, and to foster the tain and strengthen ETH’s position in the educational development of talent across the entire university spec- landscape. trum. The initiative also promotes the ability of all ETH students and teaching staff to discern between different positions, points of view, policies and prospects, to examine these critically (and self-critically), and to Student Project House determine appropriate courses of action.

The Student Project House  gives all ETH students the opportunity to transfer their knowledge and skills into practice within interdisciplinary surroundings. They ETH Woche define their own extracurricular paths freely through “thinking”, “making” and “showing and connecting” The ETH Week  is an annual project week the goal of phases. This promotes creativity, entrepreneurial and which is to foster independent thinking and responsible critical thinking, facilitates innovation and strengthens action. It promotes interdisciplinary collaboration by the personalities of students. building on disciplinary expertise and gives students the opportunity to analyse and reflect on important societal problems. ETH Week merges research, design thinking and teamwork.

Previous topics and editions: 2015: The Story of Food 2016: Challenging Water 2017: Manufacturing the Future 2018: Energy Matters 2019: Rethinking Mobility

The Rectorate – behind the scenes | Extra-Departmental Units

Extra-Departmental Units

Institute of Science, Technology and Policy (ISTP)

ETH Zurich founded the Institute of Science, Technology and Policy (ISTP)  to promote interdisciplinary teaching and research and to address relevant social problems. ISTP has set up three research groups, covering the topics of Mobility, Minerals and Urbanization. ISTP currently offers a specialised interdisciplinary Master’s (MSc) Programme in Science, Technology and Congressi Stefano Franscini Policy, as well as a Master of Advanced Studies (MAS) in the same area. The Congressi Stefano Franscini (CSF)  is responsible Lead: Prof. Dr. Thomas Bernauer for the promotion, selection and financing of inter national conferences, workshops, ETH Summer and Winter Schools. It is situated in the south of Switzerland (Canton Ticino) on Monte Verità. Treffpunkt Science City Contact person: Dr. Therese Egli

ETH Zurich’s Treffpunkt Science City  is a public science outreach programme held in German. Its free events address topical issues and offer insights into the exciting world of research for everyone interested inside and outside of ETH Zurich. Lead: Inge Keller-Hoehl