Ordinary Meeting of Council
Minutes
25 August 2015
MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
CONTENTS
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 1
2. RECORDS OF ATTENDANCE 1
2.1 APOLOGIES 1
2.2 APPROVED LEAVE OF ABSENCE 1
2.3 APPLICATIONS FOR LEAVE OF ABSENCE 2
3. DISCLOSURE OF INTERESTS 2
4. PUBLIC QUESTIONS 3
4.1 RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 3
4.2 PUBLIC QUESTION TIME 3
5. CONFIRMATION OF MINUTES 5
5.1 Ordinary Meeting of Council held on 28 July 2015 6
5.2 Council Forum held on 11 August 2015 6
5.3 Confidential Items 6
5.3.1 Ordinary Meeting of Council held on 28 July 2015 6
6. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 6
6.1 PETITIONS 6
6.2 DEPUTATIONS 6
6.3 PRESENTATIONS 6
6.4 SUBMISSIONS 6
7. BUSINESS FROM PREVIOUS MEETING (IF ADJOURNED) 6
8. ANNOUNCEMENTS BY THE PRESIDING MEMBER 6
9. REPORTS OF COMMITTEES AND EMPLOYEE REPORTS 9
9.1 COMMUNITY DEVELOPMENT 9
MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.2 PLANNING AND DEVELOPMENT 9
9.2.1 Proposed Variation to LPP 26 Subdivisional Requirements Vehicle Crossovers 939 Clackline – Toodyay Road, Hoddy’s Well 9
9.2.2 Proposed Scheme Amendment No. 9 13
9.2.3 AROC Strategic Waste Management Plan 2015-2020 25
9.2.4 Asset Recommendations – Buildings with a current specific shire function or use and Buildings with a commercial Purpose 29
9.2.5 Lot 3 Clackline Toodyay Road – Extractive Industry Licence - Vernice 41
9.3 WORKS AND TECHNICAL SERVICES 62
9.3.1 Request to take responsibility of the Duke Street Rail Footbridge 62
9.3.2 Rural Street Addressing in Bejoording 67
9.4 CORPORATE SERVICES 72
9.4.1 List of Payments – July 2015 72
9.4.2 Financial Statements - July 2015 75
9.4.3 Connor’s Cottage – Future Use 78
9.5 EXECUTIVE SERVICES 87
9.5.1 Rural Water Council of WA – Council Representative 87
9.6 COMMITTEE REPORTS 92
9.6.1 Bush Fire Advisory Committee Recommendation – Appointment of FCO Positions 92
9.6.2 Bush Fire Advisory Committee Nomination - Appointment of Chief and Deputy BFCO Positions 100
9.6.3 Audit Committee Recommendations from May 2015 and August 2015 Audit Committee Meetings 103
MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 110
11. NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT NEXT MEETING 110
12. QUESTIONS OF MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN 110
13. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING 110
13.1 MEMBERS 110
13.1.1 Cr Craddock – AROC Housing Project 110
13.2 EMPLOYEES 111
14. CONFIDENTIAL BUSINESS 111
15. NEXT MEETINGS 111
16. CLOSURE OF MEETING 111
ADDENDUM with separate index follows Item 16.
MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 Shire of Toodyay
ORDINARY MEETING – 25 AUGUST 2015
MINUTES
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
Cr Dow, Shire President, declared the meeting open at 4.10 pm.
2. RECORDS OF ATTENDANCE
Members
Cr D Dow Shire President Cr B Lloyd Deputy Shire President Cr P Greenway Cr T Chitty Cr B Rayner Cr S Craddock Cr R Madacsi
Staff
Mr S Scott Chief Executive Officer Ms A Bell Manager Community Development Ms C Delmage Manager Corporate Services Mr G Bissett Manager Planning & Development Mr L Vidovich Manager Works and Services Mr R Koch Community Emergency Services Manager Mrs M Rebane Executive Assistant
Visitors
D Mustchin I Clifton-Shanhun M Leggett M Sinclair-Jones P Robinson C James
2.1 APOLOGIES
Cr A McCann
2.2 APPROVED LEAVE OF ABSENCE
Nil.
1 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
2.3 APPLICATIONS FOR LEAVE OF ABSENCE
The Shire President advised that Cr McCann had sent an email to him, requesting that he be granted Approved Leave of Absence from 21 September 2015 to 2 October 2015 inclusive.
COUNCIL RESOLUTION NO 153/08/15
MOVED Cr Lloyd
That the Application for Leave of Absence by Cr McCann from 21 September 2015 to 2 October 2015 inclusive be granted.
MOTION CARRIED 7/0
Cr Craddock requested that she be granted Approved Leave of Absence from 27 September 2015 to 2 October 2015 inclusive.
COUNCIL RESOLUTION NO 154/08/15
MOVED Cr Rayner
That the Application for Leave of Absence by Cr Craddock from 27 September 2015 to 2 October 2015 inclusive be granted.
MOTION CARRIED 7/0
3. DISCLOSURE OF INTERESTS
The Chief Executive Officer advised that Councillor Chitty had submitted a disclosure of interest in the form of a written notice prior to the commencement of the meeting.
Cr Chitty declared an Impartiality Interest pursuant to Regulation 11 of the Local Government (Rules of Conduct) Regulations 2007, in relation to Agenda Item 9.2.5 Lot 3 Clackline Toodyay Road – Extractive Industry Licence – Vernice. Cr Chitty advised that “The nature of my interest is that Vernice is owned by my extended family and as a consequence there may be a perception that my impartiality on the matter may be affected. I will therefore declare that: I have no financial interest to declare and I will consider this matter on its merits and vote accordingly.”
2 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
4. PUBLIC QUESTIONS
4.1 RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
At the Ordinary Meeting of Council held on 28 July 2015, the following question was taken on notice:
P Perkins
Summary of Question One
What is the detail the Shire of Toodyay’s Tourism Policy, and can you advise what amounts have been included in forthcoming Shire budgets for the promotion of tourism but excluding the cost of the new Visitor Information Bay and the cost of operating the Toodyay visitors Centre including the purpose of the amounts so budgeted.
The Shire does not have a Tourism Policy. However, in the Strategic Community Plan Council identified the need for an Economic Development Plan. Tourism was one of 4 strategic themes in that Economic Development Plan, and also features in our Corporate Business Plan. We may look at a Tourism Plan or Policy in the future, but we are certainly still very active in that space.
Council’s adopted budget includes the following:
Visitor Centre
We have one of the better country visitor centres, open 361 days per year, and we have located our community development team in that building to increase the support and back up for these activities. The visitor centre is working through the accreditation process with Tourism WA and we be supporting training activities for tourism businesses.
Avon Promotion and Advertising
We promote Toodyay through the Valley for All Season, the Avon Tourism Mag, Experience Perth and work in partnership with TransWA.
Signs, Tourism Events and Other
This includes new event and date signs to update coming events boards.
3 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Tourist Information Bay
This new structure will provide both general tourism information, mapping and opportunities for local businesses to promote themselves.
Entry Statement
Quotes have been invited for the stonework, electrical and lettering.
Events funding of almost $100,000
This includes the International Food Festival run by the Shire and community events such as the Moondyne Festival, Christmas Street Party, Picnic Races and Agricultural Show as well as new events in the last 2 years such as the bush poets and the farmers markets.
Pull off bays on Flora Roads
Allowing tourists to stop safely to view local flora and scenery on key scenic routes.
Avon Writers Festival – Toodyay Library
This is a joint venture with the Northam Library in September and this year will feature 16 published authors.
Community Grants
Some of which goes to event’s organisers.
Upgrade to Charcoal Lane Toilets
This will help fill in a service gap and improve Toodyay’s age friendliness.
Toodyay’s Museums
Our Museums are a significant Tourist Attraction. The Wiki-towns heritage interpretation project is an excellent interpretation initiative.
This year in a joint event on 12 September we will celebrate 20 years of the Avon Link, the 150th Anniversary of the construction of the Newcastle Gaol and officially open the Charcoal Lane car park.
Tidy Towns
This financial year we will be hosting the National Tidy Towns awards and will be hosting representatives from around Australia which should be a great opportunity to showcase Toodyay to a national audience.
4 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
4.2 PUBLIC QUESTION TIME
Nil.
5. CONFIRMATION OF MINUTES
The Shire President ruled that in accordance with Standing Order 4.6 that Council could consider business for adoption by exception. The Shire President advised that the CEO had collated the Council Meeting Running Sheets and the items to be considered were as follows:
5.1 Ordinary Meeting of Council held on 28 July 2015; 5.2 Council Forum Meeting held on 11 August 2015; and 5.3 Confidential Minuted Items:
5.3.1 Ordinary Meeting of Council held on 28 July 2015.
Cr Chitty moved a motion as follows:
That Council adopt the Officer's Recommendation contained in the following reports:
5.1 Ordinary Meeting of Council held on 28 July 2015; 5.2 Council Forum Meeting held on 11 August 2015; and 5.3 Confidential Minuted Items:
5.3.1 Ordinary Meeting of Council held on 28 July 2015
by "exception resolution" in accordance with Standing Order 4.6.
In accordance with Standing Order 4.6 the Shire President sought clarification was to whether any member wished to make a statement or move a motion other than the Officer's Recommendation.
In accordance with Standing Order 4.6 the Shire President declared the motion carried without debate and without taking a vote.
The Shire President ruled that the motion was carried and in accordance with Standing Order 4.6 the Officer's Recommendation be recorded as the Council's resolution in the minutes as a unanimous decision of the Council.
ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 155/08/15
MOVED Cr Chitty
That Council adopt the Officer's Recommendation contained in the following reports:
5.1 Ordinary Meeting of Council held on 28 July 2015; 5.2 Council Forum Meeting held on 11 August 2015; and 5.3 Confidential Minuted Items:
5.3.1 Ordinary Meeting of Council held on 28 July 2015
5 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 by "exception resolution" in accordance with Standing Order 4.6.
MOTION CARRIED 7/0
5.1 Ordinary Meeting of Council held on 28 July 2015
OFFICER'S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 155/08/15
MOVED Cr Chitty
That the Unconfirmed Minutes of the Ordinary Meeting of Council held on 28 July 2015 be confirmed. MOTION CARRIED 7/0
5.2 Council Forum Meeting held on 11 August 2015
OFFICER'S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 155/08/15
MOVED Cr Chitty
That the notes of the Council Forum held on 11 August 2015 be confirmed. MOTION CARRIED 7/0
5.3 Confidential Minuted Items
5.3.1 Ordinary Meeting of Council held on 28 July 2015
OFFICER'S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 155/08/15
MOVED Cr Chitty
That the Unconfirmed Confidential Minuted Item listed as follows:
14.1 CEO Performance Review
from the Ordinary Meeting of Council held on 23 July 2015 be confirmed. MOTION CARRIED 7/0
6 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
6. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS
6.1 PETITIONS
Nil.
6.2 DEPUTATIONS
Nil.
6.3 PRESENTATIONS
Nil.
6.4 SUBMISSIONS
Nil.
7. BUSINESS FROM PREVIOUS MEETING (IF ADJOURNED)
Nil.
8. ANNOUNCEMENTS BY THE PRESIDING MEMBER
8.1 PRESIDENT’S REPORT
One of the most pressing issues within the Wheatbelt Region is the poor condition of Toodyay Road, particularly the section within the Shire of Toodyay. To this end, on 20 July 2015 the Shire CEO and I attended a meeting at Parliament House with the Hon Liza Harvey MLA (Minister for Road Safety) and the Hon Dean Nalder MLA (Minister for Transport) along with support staff and Main Road representatives. Local member for Moore, Mr Shane Love MLA and Mr Cliff Simpson from WALGA were also present.
Mr Love arranged the meeting to discuss forward-planning for the future upgrading of Toodyay road and to allow us the opportunity to discuss community and Council anxiety relative to this road’s safety record and a perception by some that insufficient government resources are being allocated to the task of improving road trauma outcomes on Toodyay Road.
As a result of this meeting I am now confident that both Ministers present are aware of the unsatisfactory state of our section of Toodyay Road and they have recently been actively involved with Main Roads WA in implementing a review process aimed at identifying and solving road safety problems along the full length of Toodyay Road.
7 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Minister Harvey also indicated that she is receptive to ongoing dialogue with the Toodyay Shire and the wider community. Recently she opened a community forum held in Merredin that allowed participants an opportunity to raise and discuss additional road safety concerns in person. I believe that Council should attempt to host a similar event in Toodyay.
This year's Avon Descent and conjunctional International Food Festival were again well attended despite inclement weather on the day. The success of this year's International Food Festival has since been recognised by the “Markets and Fairs Golden Gazebo Awards 2015.” The Toodyay International Food Festival was the overall winner in the events category "Food and Wine". Congratulations to all of the community volunteers and shire staff for achieving national recognition of an event that would not take place without the countless hours of work that they all put in to ensure that the International Food Festival continues to be one of Toodyay's premier events.
I recently represented Council at the Avon Valley Regional Small Business Awards held in Northam. The Shire of Toodyay is one of several sponsors of this event that recognises the achievements of businesses throughout the Avon Valley. I had the pleasure of presenting "The Best Toodyay Business of The Year" award to Toodyay Growers Market and Tea for Toodyay. This innovative small business was also a finalist in the Best Avon Valley Business of The Year category.
This year's August annual three-day Local Government Convention and Trade Exhibition (often referred to as local government week) was attended by five elected members and Shire CEO, Mr Stan Scott. This year's conference themed "Local Government Switched On" enabled Mayors, Presidents and Elected members from across the State to hear from a range of informed speakers and to hear firsthand the views of the WA Minister for Local Government and the WA Opposition Leader. The trade exhibition was an opportunity for councillors to view and discuss a range of equipment used by Local Governments and to gain an insight into technological advances in the construction and maintenance sectors.
The conference encompasses the WA Local Government Association Annual General Meeting and Forum at which I was able to successfully move a motion requesting that the State Government, as a matter of urgency develop a Waste Management Plan for WA including a framework for planning and siting of landfills and asking for a moratorium on new private landfill approvals.
In view of Toodyay's ongoing battle against a proposed private landfill within the Shire, adoption of this motion is further encouragement for Council to continue to explore every available avenue to prevent an expansion of metropolitan waste disposal into our region.
8 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9. REPORTS OF COMMITTEES AND EMPLOYEE REPORTS
9.1 COMMUNITY DEVELOPMENT
There are no reports.
9.2 PLANNING AND DEVELOPMENT
9.2.1 Proposed Variation to LPP 26 Subdivisional Requirements Vehicle Crossovers 939 Clackline – Toodyay Road, Hoddy’s Well
Date of Report: 18 August 2015 Name of Applicant / B & A Bradford Proponent/s: File Reference: A441 Pt Lots 1 & 1830- Proposed Lots 2 & 4 Author: Graeme Bissett - Manager Planning & Development Responsible Officer: Stan Scott - CEO Previously Before No. Council: Author's Disclosure of Nil Interest: Nature of Council's Executive Role in the matter: Attachments: 1. Current Lot Layout; 2. Crossover Locations; 3. Shire Location; 4. Application Letter; 5. Subdivisional Layout; and 6. Land within Toodyay/Northam Shire. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To consider the applicant’s request for a variation to the Shire’s Local Planning Policy (LPP) 26 Subdivisional Development Guidelines in relation to the vehicle crossover requirements (Application letter – Attachment 4).
BACKGROUND
The applicants sought and received approval from the WAPC on 6 March 2015 to re-subdivide the current lot configuration (Attachment 1) to that shown in Attachment 5.
It should be noted that the majority of the land being subdivided is in Northam Shire as can be seen in Attachment 6. They are now seeking clearance of the conditions of this approval and the DP to enable the subdivision to be finalised.
9 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
One of the subdivisional clearance conditions is that the vehicle crossovers must be sealed to Council’s requirements. Being a two lot subdivision there are two crossover points needed. Both will use existing gravel crossovers. Both crossovers are located within this Shire (Attachment 2).
Under Council’s LPP 26 and Engineering Policy E3 “Standards and Specifications – Vehicle Crossovers” both are required to be upgraded to a sealed standard to the property boundary. This would require sealing over 70m of driveway across a disused rail corridor. The applicants are seeking a variation under LPP 26 under the policy provision that makes provision for a variation due to a minor number of lots being produced from the subdivision.
The applicants have agreed to seal both crossovers to the boundary of the disused rail corridor closest to the street frontage of Clackline – Toodyay Road.
CONSULTATION IMPLICATIONS
Informal consultation with the author, the applicants and their surveyor has occurred onsite where the situation was explained. As a result of onsite negotiations the applicants agreed to seek a variation to LPP26 on the basis of providing compliant sealing of two 6m wide crossovers to a length of 6m in both cases.
STRATEGIC IMPLICATIONS
This proposal does not contain any notable strategic implications.
POLICY IMPLICATIONS
Local Planning Policy (LPP) 26 Subdivisional Development Guidelines made under the Shire’s Local Planning Scheme No4 and Engineering Policy E3 “Standards and Specifications – Vehicle Crossovers” apply.
There is a provision within the “Statement of Intent” of LPP 26 which states:
Council may vary the requirements of this policy for very small subdivisions where extent of the required investment is disproportionate to the potential value of the completed subdivision.
The provisions in relation to crossovers are in 2.4.5 of LPP 26 which specifies:
2.4.5 Standard Crossovers
Crossovers, constructed to Council’s standard, shall be constructed to all new lots. The location of such crossovers shall be to Council’s satisfaction.
Crossovers shall be constructed to a minimum width of 2.7m, using either 100mm concrete, or approved interlocking brick paving. Culvert pipes beneath crossovers shall be a minimum 300mm diameter RCP and 4.8m in length. Headwalls to culverts shall be of concrete construction.
10 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
FINANCIAL IMPLICATIONS
The financial implications of requiring the sealing of 12m of driveway verses over 140m would be significant.
LEGAL AND STATUTORY IMPLICATIONS
The policy provisions of LPP 26 made under Clause 2.2 of the provisions of Local Planning Scheme No 4 get their statutory basis under the Planning and Development Act 2005.
RISK IMPLICATIONS (including DAIP)
This proposal does not contain any notable risk implications.
ENVIRONMENTAL IMPLICATIONS
This proposal does not contain any notable environmental implications.
SOCIAL IMPLICATIONS
This proposal does not contain any notable social implications.
OFFICER COMMENT / DETAILS
The applicants are creating a lot layout that enables them to sell one lot to downsize their land holdings due to becoming less active. They argue that the location of the existing crossovers has not changed so it should be seen as status quo.
This application is caught between the provisions of Policies LPP 26 and E3. It could be argued however, that the requirement to seal two crossovers to a length of 70m+ is a significant impost in this case given the number of lots and the location of the crossovers remains unchanged.
The use of the provision quoted in the Statement of Intent under “Policy Provisions” could be considered as applicable in this situation.
One of the main purposes of a crossover is to protect the road surface and stop gravel washing onto the road and becoming a nuisance. In this situation both crossovers fall from the road and essentially preform the same way as any other crossover on this road. This situation is different in that the distance from the road seal is an unusual length from the property boundary due to the disused rail easement.
11 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 156/08/15
MOVED Cr Lloyd
That Council, in relation the Western Australian Planning Commission subdivision approval for Lots 1 & M1830 Reference 151126, will:
1. Vary the provisions of the Local Planning Policy No. 26 using the provisions within its Statement of Intent to determine that a 6m wide by 6m deep seal in accordance with Council Policy is a suitable crossover for this subdivision; and
2. Liaise with Main Roads WA to ensure the variation approved is acceptable. MOTION CARRIED 7/0
12 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.2.2 Proposed Scheme Amendment No. 9
Date of Report: 18 August 2015 Name of Applicant / Shire of Toodyay Proponent/s: File Reference: PLS 2 Author: Jacky Jurmann – Consultant Planner Responsible Officer: Graeme Bissett - Manager Planning & Development Previously Before Council Forum – 11 August 2015 Council: Author's Disclosure of Nil Interest: Nature of Council's Quasi-judicial Role in the matter: Attachments: 1. Planning Scheme No. 4 Amendment No. 9. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To initiate proposed amendment No. 9 to the Toodyay Local Planning Scheme No. 4 to correct a number of zoning anomalies that resulted from the adoption of the current Scheme prior to review of the Local Planning Strategy and preparation of a new Scheme.
BACKGROUND
Since adoption of the current Local Planning Scheme in 2008 it has been realised that a number properties with tourist-related uses on rural land have now become prohibited uses and should have been identified as non-conforming uses prior to the adoption of the Scheme.
As the Shire is about to embark on a review of the Local Planning Strategy and development of a new scheme it is necessary to correct these anomalies to provide a suitable level of permissibility for the landowners to continue to carry on their businesses.
Tourist businesses located on rural land is quite common in the Shire and is considered appropriate where the use is complementary to agricultural uses, or where the land size or natural constraints make it more appropriate to use the land for purposes other than agriculture.
CONSULTATION IMPLICATIONS
During consultation with Officers from the Department of Planning regarding the upcoming review of the Toodyay Local Planning Strategy, the need for this
13 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 amendment was identified to correct these anomalies before embarking on the review process. It was recommended by the Officers to initiate a simple scheme amendment as soon as practicable.
The Town Planning Regulations 1967 set out the formal requirements for advertising of the proposed scheme amendment.
STRATEGIC IMPLICATIONS
The strategic context of this proposal is outlined in the Scheme Amendment document attached to this Report.
POLICY IMPLICATIONS
The policy context of this proposal is outlined in the Scheme Amendment document attached to this Report.
FINANCIAL IMPLICATIONS
There are financial implications associated with advertising of the amendment identified generally within the planning services budget.
LEGAL AND STATUTORY IMPLICATIONS
Amendments to the Shire of Toodyay’s Local Planning Scheme No. 4 must be carried out in accordance with the provisions of the Town Planning Regulations 1967 and must be consistent with the draft Planning and Development (Local Planning Schemes) Regulations 2014 that are expected to come into force in October 2015.
The new land use definitions proposed are the definitions from the draft Regulations and the amendment process will be in accordance with the current Regulations.
As stated in this Report, the proposed regulatory framework will provide Council a much improved statutory environment to consider applications for low-impact rural tourism development in the Shire.
RISK IMPLICATIONS (including DAIP)
It is considered most appropriate to correct these issues prior to the Shire embarking on a review of the Local Planning Strategy and developing a new Local Planning Scheme to provide the community guidance in the use of rural land for ancillary low impact tourism purposes and to give surety and clarity to the affected landowners.
This approach will reduce the risk for the landowners with regards to their future activities and approach and provide an improved framework for Council to consider appropriate uses on the sites.
14 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
ENVIRONMENTAL IMPLICATIONS
There are no environmental implications associated with this proposal. Any site specific environmental issues will be considered during assessment of any future development applications.
SOCIAL IMPLICATIONS
Appropriate low-risk tourist activities on rural land that are ancillary to farming activities provides landowners and the community improve economic development opportunities, which could be considered as having positive social outcomes.
OFFICER COMMENT / DETAILS
The Scheme Amendment document has been prepared using information from Council’s files and anecdotal information from Council Officers. The landowners have some level of awareness of the proposal and it is intended that prior to Council formally initiating the amendment, that each landowner will have the opportunity to consider and discuss the amendment.
During the Council Forum held on 11 August 2015 the following issues were raised regarding the amendment: Cabins vs Chalets (availability of facilities); Comprehensive knowledge of businesses operating as a nonconforming enterprise; Cottage Industries; Use of land changes between having a bed and breakfast then upgrading to become a restaurant; Scheme review addressing incidental uses; Liquor licensing – local government is consulted regarding the health perspective of premises and from a planning perspective the appropriateness of the establishment holding a license; The intention of the amendment is to provide certainty to businesses that are already established and are operating; Definition of cafes / tea rooms and/or Restaurants; Additional Uses table to be amended for better clarification; and In relation to 7 and 8 on the table, we are not intending to provide them with a new use.
15 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Guidance received from the Elected Members at the Council Forum on the matter was:
“That a report be presented for consideration by Council at a forthcoming Council Meeting that would include and provide clarification in relation to points raised during discussion.”
Accordingly, the matters raised have been considered and some minor amendments have been made to the proposal as follows: The level of permissibility of ‘cabins’ and ‘chalets’ has been considered and remains unchanged. The intent is to ensure that more substantial rural tourism proposals are permitted on larger rural properties where the risk of land use conflict is minimal, and to ensure that rural tourism proposals on land zoned ‘rural living’ are an appropriate scale for the location; The additional incidental use of ‘restaurant’ for Oliomio and Cartref Park have been changed to ‘tearooms’ to better reflect the existing level of food service; Consequently, a new definition has been added for ‘tearooms’, which will provide a new land use for incidental food service in conjunction with future rural tourism proposals; and Cottage industries are a permissible land use in all rural zones under the provisions of the current planning scheme. The permissibility of land uses in all zones will be considered during the review of the Local Planning Strategy and development of the new planning scheme.
As indicated in the amendment document, the purpose of this amendment is to correct the anomaly in permissibility resulting from the gazettal of the current planning scheme. An overall review of the use of rural land for tourism and other non-traditional agricultural uses is proposed as part of the Local Planning Strategy review.
OFFICERS RECOMMENDATION
That Council, pursuant to Section 75 of the Planning and Development Act 2005:
1. initiate Amendment No. 9 (attached at Appendix 1) to the Shire of Toodyay’s Local Planning Scheme No. 4 to amend the Scheme Text as follows:
1.1 Insert into Schedule 1 – Dictionary of Defined Words and Expressions, the following:
Cabin means a dwelling forming part of a tourist facility that is — (a) an individual unit other than a chalet; and
16 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
(b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period;
Chalet means a dwelling forming part of a tourist facility that is — (a) a self-contained unit that includes cooking facilities, bathroom facilities and separate living and sleeping areas; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period.
Rural home business means a dwelling or land around a dwelling used by an occupier of the dwelling to carry out a business, service or profession if the carrying out of the business, service or occupation — (a) does not involve employing more than 2 people who are not members of the occupier’s household; and (b) will not cause injury to or adversely affect the amenity of the neighbourhood; and (c) does not occupy an area greater than 200 m2; and (d) does not involve the retail sale, display or hire of any goods; and (e) does not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood; and (f) does not involve the presence, use or calling of more than 3 vehicles at any one time or of a vehicle more than 30 tonnes gross weight.
Tearooms means premises similar to those of a restaurant but from which only snacks and light refreshments are served during normal working hours and the term includes premises referred to as café.
1.2 Insert into Table 1 – Zoning Table, the land uses of Cabin, Chalet, Rural Home Business and Tearooms as follows:
Rural Rural Land Use Rural Residential Living Cabin A X A Chalet A X X Rural Home Business D D D Tearooms D D D Note: In other all zones these land uses are ‘X’ (or prohibited) uses.
17 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
1.3 Insert into Schedule 2 – Additional Uses:
No. Description of Land Additional Use Conditions 1. Uses in accordance with the Rural zone. 2. Tourist facility shall consist of chalets, motel, reception Chalet or Motel Avalon Homestead – centre and restaurant. Reception Lot Sub 45 (389) 3. Reception centre and 6 Centre (IP) Julimar Road, restaurants are incidental Restaurant (IP) Toodyay uses. Tourist Facility 4. Accommodation is for short- term 5. Additional uses require prior planning approval. 1. Uses in accordance with the Rural Residential zone. Tearooms (IP) 2. Shop is an incidental use to Oliomio – Lot 228 Shop (IP) the Rural Pursuit and only 7 (431) Parkland Drive, Tourist Facility produce grown and produced Toodyay on site may be sold on site. 3. Additional uses require prior planning approval. Recreation – 1. Uses in accordance with the Cartref Park – Lot 66 Private Rural Residential zone. 8 (136) Howard Road, (Gardens) 2. Additional uses require prior Julimar Tearooms (IP) planning approval. Tourist Facility 1. Uses in accordance with the Rural zone. Chalet or Motel 2. Tourist facility shall consist of Reception chalets, motel, reception Health Retreat – Lot Centre (IP) centre and restaurant. 9 17 Julimar Road, Restaurant (IP) 3. Reception centre and Toodyay Tourist Facility restaurants are incidental
uses.
4. Additional uses require prior planning approval. 1. Uses in accordance with the Special Residential zone. 2. Tourist facility shall consist of The Limes Orchard & chalets, rural pursuit and Farmstay, Lot 57 (81) Chalet shop. 10 Clarkson St & Lot 97 Shop (IP) 3. Shop is an incidental use to (65) Beaufort St, West Tourist Facility the Rural Pursuit and only Toodyay produce grown and produced on site may be sold on site. 4. Additional uses require prior planning approval.
2. Refer Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4 to the Environmental Protection Authority in accordance with the provisions of the Town Planning Regulations 1967.
3. Advise the Western Australian Planning Commission of Council’s decision to initiate Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4.
18 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
4. Advertise Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4 in accordance with the provisions of the Town Planning Regulations 1967.
Cr Greenway moved the Officer’s Recommendation as follows:
That Council, pursuant to Section 75 of the Planning and Development Act 2005:
1. initiate Amendment No. 9 (attached at Appendix 1) to the Shire of Toodyay’s Local Planning Scheme No. 4 to amend the Scheme Text as follows:
1.1 Insert into Schedule 1 – Dictionary of Defined Words and Expressions, the following:
Cabin means a dwelling forming part of a tourist facility that is — (a) an individual unit other than a chalet; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period;
Chalet means a dwelling forming part of a tourist facility that is — (a) a self-contained unit that includes cooking facilities, bathroom facilities and separate living and sleeping areas; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period.
Rural home business means a dwelling or land around a dwelling used by an occupier of the dwelling to carry out a business, service or profession if the carrying out of the business, service or occupation —
(a) does not involve employing more than 2 people who are not members of the occupier’s household; and (b) will not cause injury to or adversely affect the amenity of the neighbourhood; and (c) does not occupy an area greater than 200 m2; and (d) does not involve the retail sale, display or hire of any goods; and
19 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
(e) does not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood; and (f) does not involve the presence, use or calling of more than 3 vehicles at any one time or of a vehicle more than 30 tonnes gross weight.
Tearooms means premises similar to those of a restaurant but from which only snacks and light refreshments are served during normal working hours and the term includes premises referred to as café.
1.2 Insert into Table 1 – Zoning Table, the land uses of Cabin, Chalet, Rural Home Business and Tearooms as follows:
Rural Rural Land Use Rural Residential Living Cabin A X A Chalet A X X Rural Home Business D D D Tearooms D D D Note: In other all zones these land uses are ‘X’ (or prohibited) uses.
1.3 Insert into Schedule 2 – Additional Uses:
No. Description of Land Additional Use Conditions 1. Uses in accordance with the Rural zone. 2. Tourist facility shall Chalet or consist of chalets, motel, Motel reception centre and Avalon Homestead – Reception restaurant. Lot Sub 45 (389) Centre (IP) 6 3. Reception centre and Julimar Road, Restaurant restaurants are incidental Toodyay (IP) uses. Tourist 4. Accommodation is for Facility short-term 5. Additional uses require prior planning approval. 1. Uses in accordance with the Rural Residential zone. 2. Shop is an incidental use Tearooms (IP) Oliomio – Lot 228 to the Rural Pursuit and Shop (IP) 7 (431) Parkland Drive, only produce grown and Tourist Toodyay produced on site may be Facility sold on site. 3. Additional uses require prior planning approval. Recreation – 1. Uses in accordance with Cartref Park – Lot 66 Private the Rural Residential zone. 8 (136) Howard Road, (Gardens) 2. Additional uses require Julimar Tearooms (IP) prior planning approval.
20 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Tourist Facility 1. Uses in accordance with Chalet or the Rural zone. Motel 2. Tourist facility shall Reception consist of chalets, motel, Centre (IP) Health Retreat – Lot reception centre and Restaurant 9 17 Julimar Road, restaurant. (IP) Toodyay 3. Reception centre and Tourist restaurants are incidental Facility uses.
4. Additional uses require
prior planning approval. 1. Uses in accordance with the Special Residential zone. 2. Tourist facility shall The Limes Orchard consist of chalets, rural Chalet & Farmstay, Lot 57 pursuit and shop. Shop (IP) 10 (81) Clarkson St & 3. Shop is an incidental use Tourist Lot 97 (65) Beaufort to the Rural Pursuit and Facility St, West Toodyay only produce grown and produced on site may be sold on site. 4. Additional uses require prior planning approval.
2. Refer Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4 to the Environmental Protection Authority in accordance with the provisions of the Town Planning Regulations 1967.
3. Advise the Western Australian Planning Commission of Council’s decision to initiate Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4.
4. Advertise Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4 in accordance with the provisions of the Town Planning Regulations 1967.
Cr Rayner seconded the motion.
Clarification was sought.
Cr Dow moved an amendment to the motion as follows:
That in the column referred to as “conditions” that the phrase any “additional uses” be now termed “any further additional uses”
Cr Greenway accepted the amendment.
Cr Rayner accepted the amendment.
Clarification was sought.
21 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
The substantive motion was put.
OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 157/08/15
MOVED Cr Greenway SECONDED Cr Rayner
That Council, pursuant to Section 75 of the Planning and Development Act 2005:
1. initiate Amendment No. 9 (attached at Appendix 1) to the Shire of Toodyay’s Local Planning Scheme No. 4 to amend the Scheme Text as follows:
1.1 Insert into Schedule 1 – Dictionary of Defined Words and Expressions, the following:
Cabin means a dwelling forming part of a tourist facility that is — (a) an individual unit other than a chalet; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period;
Chalet means a dwelling forming part of a tourist facility that is — (a) a self-contained unit that includes cooking facilities, bathroom facilities and separate living and sleeping areas; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period.
Rural home business means a dwelling or land around a dwelling used by an occupier of the dwelling to carry out a business, service or profession if the carrying out of the business, service or occupation —
(a) does not involve employing more than 2 people who are not members of the occupier’s household; and (b) will not cause injury to or adversely affect the amenity of the neighbourhood; and (c) does not occupy an area greater than 200 m2; and (d) does not involve the retail sale, display or hire of any goods; and (e) does not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood; and (f) does not involve the presence, use or calling of more than 3 vehicles at any one time or of a vehicle more than 30 tonnes gross weight.
22 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Tearooms means premises similar to those of a restaurant but from which only snacks and light refreshments are served during normal working hours and the term includes premises referred to as café.
1.2 Insert into Table 1 – Zoning Table, the land uses of Cabin, Chalet, Rural Home Business and Tearooms as follows:
Rural Rural Land Use Rural Residential Living Cabin A X A Chalet A X X Rural Home Business D D D Tearooms D D D Note: In other all zones these land uses are ‘X’ (or prohibited) uses.
1.3 Insert into Schedule 2 – Any Further Additional Uses:
No. Description of Land Additional Use Conditions 1. Uses in accordance with the Rural zone. 2. Tourist facility shall consist of chalets, motel, reception Chalet or Motel centre and restaurant. Avalon Homestead – Reception 3. Reception centre and Lot Sub 45 (389) 6 Centre (IP) restaurants are incidental Julimar Road, Restaurant (IP) uses. Toodyay Tourist Facility 4. Accommodation is for short-term 5. Any further additional uses require prior planning approval. 1. Uses in accordance with the Rural Residential zone. 2. Shop is an incidental use to the Rural Pursuit and only Oliomio – Lot 228 Tearooms (IP) produce grown and 7 (431) Parkland Drive, Shop (IP) produced on site may be Toodyay Tourist Facility sold on site. 3. Any further additional uses require prior planning approval. Recreation – 1. Uses in accordance with Cartref Park – Lot 66 Private the Rural Residential zone. 8 (136) Howard Road, (Gardens) 2. Any further additional uses Julimar Tearooms (IP) require prior planning Tourist Facility approval. 1. Uses in accordance with the Rural zone. Chalet or Motel 2. Tourist facility shall consist Reception of chalets, motel, reception Health Retreat – Lot Centre (IP) centre and restaurant. 9 17 Julimar Road, Restaurant (IP) 3. Reception centre and Toodyay Tourist Facility restaurants are incidental uses. 4. Any further additional uses require prior planning approval.
23 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
1. Uses in accordance with the Special Residential zone. 2. Tourist facility shall consist of chalets, rural pursuit and The Limes Orchard & shop. Farmstay, Lot 57 (81) Chalet 3. Shop is an incidental use to 10 Clarkson St & Lot 97 Shop (IP) the Rural Pursuit and only (65) Beaufort St, West Tourist Facility produce grown and Toodyay produced on site may be sold on site. 4. Any further additional uses require prior planning approval.
2. Refer Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4 to the Environmental Protection Authority in accordance with the provisions of the Town Planning Regulations 1967.
3. Advise the Western Australian Planning Commission of Council’s decision to initiate Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4.
4. Advertise Amendment No. 9 to the Shire of Toodyay’s Local Planning Scheme No. 4 in accordance with the provisions of the Town Planning Regulations 1967.
MOTION CARRIED 7/0
24 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.2.3 AROC Strategic Waste Management Plan 2015-2020
Date of Report: 16 July 2015 Name of Applicant / Planning and Development Services Proponent/s: File Reference: ENV2 Author: Sabin Acharya – Environmental Officer Responsible Officer: Graeme Bissett - Manager Planning & Development Previously Before 15 January 2009 OCM (Resolution No 437/01/09). Council: Author's Disclosure of Nil. Interest: Nature of Council's Executive Role in the matter: Attachments: 1. AROC Strategic Waste Management Plan 2015- 2020. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To consider the adoption of an Avon Regional Organisation of Councils (AROC) “Strategic Waste Management Plan 2015-2020” and endorse the formation of a Waste Management Working Group within AROC to initiate the active implementation of the Plan.
BACKGROUND
At an Ordinary Meeting of Council held on 15 January 2009, Council endorsed the Strategic Waste Minimisation Plan (SWMP) 2008-2013, which was a five year Waste Strategy for the Shires of Northam and Toodyay. Preparation of the SWMP was undertaken by IW Projects Pty Ltd.
The SWMP guided the waste initiatives for the Shire over the last few years, and it assisted with funding of $35,000 for mulching, worm farm and composting initiatives for the Shires of Northam and Toodyay. Subsequently the SWMP provided a basis for a successful funding application of $421,817 for the provision of recycling bins for the kerbside recycling program. It had also been the basis for the subsidised e-waste program, and the Toodyay Household Hazardous Waste facility.
When the former SWMP for Northam and Toodyay was up for review, AROC appointed the Consultant, IW Projects Pty Ltd in February 2015 to develop a Strategic Waste Management Plan 2015-2020 incorporating the complete AROC region. IW Projects then worked with the AROC members to develop a new draft plan for the AROC members to review.
25 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
The Consultant initially proposed that a Regional Waste Management Coordinator be appointed primarily to drive the process to ensure that the majority of the actions proposed in the new Plan would be implemented over its life span. With regards to this proposal, an AROC CEO’s Meeting held on 6 July 2015 decided that the preference be given to propose an AROC Waste Management Working Group instead of a Coordinator, at least initially. If the group deemed it necessary, a Regional Waste Management Coordinator may be appointed in future upon the availability of funding. This has been included in the final Plan.
The draft plan can be found on the member’s dashboard for review as “Attachment 1”. It should be noted that the plan has not been updated to reflect the change from the Waste Coordinator to an AROC Waste Management Working Group.
CONSULTATION IMPLICATIONS
The Strategic Plan has come up after a thorough consultation which included site visits, review of available baseline data and a workshop in Northam involving the AROC members by the Consultant, IW Projects.
Internal consultation has occurred between the Environmental Officer and Manager of Planning and Development Services for the preparation of this report.
STRATEGIC IMPLICATIONS
Strategic Community Plan
The AROC Strategic Waste Management Plan 2015-2020 articulates the Shire’s Strategic Community Plan of reviewing Strategic Waste Management Plan (2008- 2013) to encourage waste minimisation within the Shire.
Corporate Business Plan
It supports the Plan’s key point of focussing on the waste minimisation by introducing kerbside recycling, waste education and reviewing of Strategic Waste Management Plan (2008-2013).
Environmental Management Strategy
The AROC Strategic Waste Management Plan 2015-2020 keeps up with the existing strategic direction of the Shire’s Environmental Management Strategy to develop a waste minimisation and management plan.
POLICY IMPLICATIONS
There are no policy implications relative to this item.
26 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
FINANCIAL IMPLICATIONS
The cost estimation and source of funding to implement activities proposed in the Strategic Plan is yet to be determined. However AROC has previously agreed that any funding required to undertake regional activities would be taken from AROC funds and any shortfall split among the member Councils. Once a regional Waste Management Working Group is formed, AROC should be able to submit grant applications to source funding from the Federal and State Government for regional projects.
There are currently sufficient funds in the existing budget to form the AROC Waste Management Group and progress the implementation of the proposed activities in the Plan.
LEGAL AND STATUTORY IMPLICATIONS
This proposal does not contain any notable statutory implications
RISK IMPLICATIONS (including DAIP)
This proposal does not contain any notable risk implications.
ENVIRONMENTAL IMPLICATIONS
The implementation of the AROC Strategic Waste Management Plan together with the Shire’s Environmental Management Strategy will result in the achievement of positive environmental outcomes for the Shire. It will assist to mitigate the Shire of Toodyay’s carbon footprint by reducing waste and greenhouse gas production.
SOCIAL IMPLICATIONS
The adoption of AROC Strategic Waste Management Plan 2015-2020 will have positive social implications. The Plan will encourage the community to recycle, reuse and reduce the waste to the landfill to create a ‘Towards Zero Waste’ culture amongst the community.
OFFICER COMMENT / DETAILS
The former SWMP guided the waste initiatives for the Shire of Toodyay for five years helping to achieve a high level of success in waste management, with significant funding received for various waste initiatives over the years. The current SWMP has now come up as a co-ordinated and documented approach to contemplate the State Government’s Waste Strategy 2012: Creating the Right Environment. The SWMP is therefore considered to maintain a long term planning for waste and recycling process in the complete AROC region.
The Strategic Plan is based on 22 proposed key activities (pages 7 & 8) for the period of 2015-2020. These activities arose from a review of the former SWMP and the degree of success in achieving the activities proposed in that Strategic
27 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Plan. It is obvious that there are a diverse range of priorities within the group and various members were undertaking waste management activities in isolation. There is however, a great potential for members in the region to come together to share knowledge, information and waste management equipment to ensure efficiency in waste management and potential savings. This has been documented in the Strategic Plan as key proposed activities. One of the key activities in the Plan consists of a Regional Waste Management Working Group could act as driving force to get the majority of proposed activities actioned. It would also enable the group to apply for future large scale regional projects funding.
Given the AROC Region’s potential to derive benefits from the State Government’s commitment to “Creating the Right Environment” in waste management, it is recommended that the Council adopt the “Avon Regional Organisation of Councils Strategic Waste Management Plan 2015-2020”.
It must be noted that Council is not bound to any of the proposed activities contained within the Plan and all activities are subject to annual budget consideration and approval.
OFFICERS RECOMMENDATION/COUNCIL RESOLUTION NO 158/08/15
MOVED Cr Rayner
That Council:
1. Adopt the attached “AROC Strategic Waste Management Plan 2015- 2020”;
2. Endorse the formation of the AROC Waste Management Working Group.
MOTION CARRIED 7/0
28 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.2.4 Asset Recommendations – Buildings with a current specific Shire function or use and Buildings with a commercial Purpose
Date of Report: 18 August 2015 Name of Applicant / Shire of Toodyay Proponent/s: File Reference: BLD6 Author: Graeme Bissett – Manager Planning & Development Responsible Officer: Stan Scott – Chief Executive Officer Previously Before 9 September 2014 Council Forum Item 7.1; Council: 26 May 2015 OCM Res No 97/05/15 & 98/05/15, and 9 June 2015 Council Forum Item 7.2. Author's Disclosure of Nil Interest: Nature of Council's Executive Role in the matter: Attachments: 1. Building Asset Report. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To consider the rationalisation of Councils Building Assets.
BACKGROUND
An initial draft strategy in relation to buildings was prepared for Council to discuss at a Council Forum in September 2014.
This matter was brought back to Council’s May 2015 OCM where it was deferred to the June 2015 forum. At this forum the following guidance was offered by Council:
That this strategy individually address each property, outlines the condition of each, raises any significant future maintenance requirements, details its current use/purpose, assess its future need and make recommendations on its retention or disposal.
The Strategy will look at buildings in the following process:
1. Buildings with a current specific Shire function or use; 2. Buildings with a commercial purpose; 3. Buildings occupied or leased by a specific group or organisation on a non- commercial basis that do not fall into buildings listed in item 1; or
29 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
4. Other buildings with no current clear specific use, Shire function or commercial purpose.
Council’s heritage building stock has not been dealt with as a separate list but included in among all of the above categories to be assessed on their individual merits which may or may not include their heritage value.
To reduce information overload only the first two categories are presented in this report and the last two will be presented in September 2015.
It is anticipated that information in relation to land assets will also be presented in September 2015.
CONSULTATION IMPLICATIONS
There are no further consultation implications relative to this item.
STRATEGIC IMPLICATIONS
The rationalisation of non-performing and excess to requirement assets has strategic implications because it will assist in helping Council focus on core strategic goals and freeing up of resources.
POLICY IMPLICATIONS
This proposal does not contain any notable policy implications.
FINANCIAL IMPLICATIONS
The rationalisation of Council’s building assets has the potential to raise capital and produce ongoing savings through potential reductions in maintenance and renewal costs
LEGAL AND STATUTORY IMPLICATIONS
The disposal of any property must be done in accordance with the Local Government Act 1995.
RISK IMPLICATIONS (including DAIP)
The rationalisation of building assets has the potential to reduce risk in terms of ongoing financial reputation and DAIP terms.
The disposal of buildings that are not disability access compliant will reduce this.
ENVIRONMENTAL IMPLICATIONS
This proposal does not contain any notable environmental implications.
30 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
SOCIAL IMPLICATIONS
This proposal does not contain any notable social implications.
OFFICER COMMENT / DETAILS
All matters for consideration are noted in the Building Asset Report (Attachment 1). Please note that the market value of buildings is not given where the building is located on Crown Land.
Note:
Connors Cottage has not been included due to being included in a separate report; and The Emergency Services facilities have not been included because these are managed by the CESM position and funded through the ELS contribution.
OFFICERS RECOMMENDATION
That Council, in relation to its building assets with a current specific Shire function or use and Buildings with a commercial Purpose, adopt the following strategies:
1. Asset No.703 - Council Offices (a) This building be retained and maintained for its current use for the immediate future; and (b) The long-term future of administration office accommodation be considered in the context of decisions around the future of Connor’s Cottage.
2. Asset No.702 – Toodyay Memorial Hall (a) This building be retained and maintained for its current use for the foreseeable future.
3. Asset No.733 - Public Library (a) This building be retained and maintained into the foreseeable future; (b) Provide additional internal storage by the erection of internal walls; and (c) Investigate the feasibility of providing a public toilet/s.
4. Asset No.736 - Connors Mill (a) That this building be retained, maintained and continued to be conserved for the foreseeable future.
31 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
5. Asset No.729 – Duidgee Park Toilet (a) This building be retained and maintained into the foreseeable future; and (b) That Administration prepare a plan to refurbish this facility including an upgrade of its disability accessibility in the 2016/2017 Annual Budget.
6. Asset No.767 - Alma Beard Medical Centre (a) This building be retained and maintained into the foreseeable future.
7. Asset No.771 - Morangup Community Centre (a) This building be retained and maintained into the foreseeable future; and (b) The Administration investigate further storage options in consultation with the Morangup Progress Association and present options for consideration for the 2016/2017 Annual Budget.
8. Asset No.009 – Bendigo Bank (a) This building be retained and maintained for the term the current lease is in force in accordance with the terms of the lease; and (b) The future of this property be reviewed post lease and if sold the existing public car park be subdivided to exclude it from sale.
9. Asset No.735 – Mrs O’Reilley’s Cottage (a) Carry out repairs to rectify storm damage, as a matter of urgency, and the property be leased and maintained for the term of the lease negotiated in accordance with the lease conditions; and (b) The future of this property be reviewed at the end of the lease.
10. Asset No.742 – Pavilion Change Rooms, Showgrounds (a) That this facility be maintained at a required level needed to operate effectively until the new recreational facility is completed; and (b) Review the future of this facility as part of an overall strategy for the existing Recreation/Showgrounds site.
11. Asset No.036 – Grandstand/Change Rooms, Showgrounds (a) Retain and continue to maintain/preserve this building; and (b) Review the long term future use and retention of this property once the new recreational facility is completed.
32 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
12. Asset No.720 – Youth Hall, Show Grounds (a) Retain and maintain this building into the foreseeable future.
13. Asset No.737 – Newcastle Goal Museum (a) Retain and maintain into the foreseeable future; and (b) Carry out essential conservation works in accordance with conservation plans.
14. Asset No. 033, New Works Depot Buildings (all buildings on works depot site) (a) Retain and maintain into the foreseeable future.
15. Asset No.L001 – Police Stables Newcastle Goal (a) Retain and maintain into the foreseeable future; and (b) Carry out essential conservation works in accordance with conservation plans.
16. Asset No.L001 Museum Administration Centre (a) Retain and maintain into the foreseeable future.
17. Asset No.L001 - Newcastle Goal Toilets (a) Retain and maintain into the foreseeable future.
18. Asset No.744-Transfer Station Buildings (excluding the Animal Faculties) (a) Retain and maintain into the foreseeable future.
19. Asset No. 710 - Pelham Reserve Toilets (a) Retain and maintain into the short term future; and (b) Within a 5-7 year time frame demolish & plan and construct a more contemporary accessible facility.
20. Asset No.713 – Duke St Toilets (a) Carry out budgeted refurbishment works within the 2015/16 budget; and (b) Retain and maintain into the foreseeable future.
21. Asset N0.708 – Dog and Cat Management Facility (a) Retain and maintain into the foreseeable future.
33 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
22. Asset N0.714. - Community Centre (a) Retain and maintain into the foreseeable future; and (b) Consider alternative or enhanced uses as space becomes available or existing tenants leave.
23. Asset No.008 - Visitors Centre (a) Retain and maintain into the foreseeable future.
24. Asset No. R22142 Cemetery Toilet (a) Retain and maintain into the foreseeable future.
Clarification was sought.
Cr Chitty moved the Officer’s Recommendation as follows:
That Council, in relation to its building assets with a current specific Shire function or use and Buildings with a commercial Purpose, adopt the following strategies:
1. Asset No.703 - Council Offices (a) This building be retained and maintained for its current use for the immediate future; and (b) The long-term future of administration office accommodation be considered in the context of decisions around the future of Connor’s Cottage.
2. Asset No.702 – Toodyay Memorial Hall (a) This building be retained and maintained for its current use for the foreseeable future.
3. Asset No.733 - Public Library (a) This building be retained and maintained into the foreseeable future; (b) Provide additional internal storage by the erection of internal walls; and (c) Investigate the feasibility of providing a public toilet/s.
4. Asset No.736 - Connors Mill (a) That this building be retained, maintained and continued to be conserved for the foreseeable future.
34 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
5. Asset No.729 – Duidgee Park Toilet (a) This building be retained and maintained into the foreseeable future; and (b) That Administration prepare a plan to refurbish this facility including an upgrade of its disability accessibility in the 2016/2017 Annual Budget.
6. Asset No.767 - Alma Beard Medical Centre (a) This building be retained and maintained into the foreseeable future.
7. Asset No.771 - Morangup Community Centre (a) This building be retained and maintained into the foreseeable future; and (b) The Administration investigate further storage options in consultation with the Morangup Progress Association and present options for consideration for the 2016/2017 Annual Budget.
8. Asset No.009 – Bendigo Bank (a) This building be retained and maintained for the term the current lease is in force in accordance with the terms of the lease; and (b) The future of this property be reviewed post lease and if sold the existing public car park be subdivided to exclude it from sale.
9. Asset No.735 – Mrs O’Reilley’s Cottage (a) Carry out repairs to rectify storm damage, as a matter of urgency, and the property be leased and maintained for the term of the lease negotiated in accordance with the lease conditions; and (b) The future of this property be reviewed at the end of the lease.
10. Asset No.742 – Pavilion Change Rooms, Showgrounds (a) That this facility be maintained at a required level needed to operate effectively until the new recreational facility is completed; and (b) Review the future of this facility as part of an overall strategy for the existing Recreation/Showgrounds site.
35 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
11. Asset No.036 – Grandstand/Change Rooms, Showgrounds (a) Retain and continue to maintain/preserve this building; and (b) Review the long term future use and retention of this property once the new recreational facility is completed.
12. Asset No.720 – Youth Hall, Show Grounds (a) Retain and maintain this building into the foreseeable future.
13. Asset No.737 – Newcastle Goal Museum (a) Retain and maintain into the foreseeable future; and (b) Carry out essential conservation works in accordance with conservation plans.
14. Asset No. 033, New Works Depot Buildings (all buildings on works depot site) (a) Retain and maintain into the foreseeable future.
15. Asset No.L001 – Police Stables Newcastle Goal (a) Retain and maintain into the foreseeable future; and (b) Carry out essential conservation works in accordance with conservation plans.
16. Asset No.L001 Museum Administration Centre (a) Retain and maintain into the foreseeable future.
17. Asset No.L001 - Newcastle Goal Toilets (a) Retain and maintain into the foreseeable future.
18. Asset No.744-Transfer Station Buildings (excluding the Animal Faculties) (a) Retain and maintain into the foreseeable future.
19. Asset No. 710 - Pelham Reserve Toilets (a) Retain and maintain into the short term future; and (b) Within a 5-7 year time frame demolish & plan and construct a more contemporary accessible facility.
20. Asset No.713 – Duke St Toilets (a) Carry out budgeted refurbishment works within the 2015/16 budget; and
36 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
(b) Retain and maintain into the foreseeable future.
21. Asset N0.708 – Dog and Cat Management Facility (a) Retain and maintain into the foreseeable future.
22. Asset N0.714. - Community Centre (a) Retain and maintain into the foreseeable future; and (b) Consider alternative or enhanced uses as space becomes available or existing tenants leave.
23. Asset No.008 - Visitors Centre (a) Retain and maintain into the foreseeable future.
24. Asset No. R22142 Cemetery Toilet (a) Retain and maintain into the foreseeable future.
Cr Greenway seconded the motion.
Clarification was sought.
Cr Craddock moved an amendment to the motion as follows:
That at:
Point 1(a) the word "immediate" be replaced with the word "foreseeable"; and
Point 1(b) the words "Connor's Cottage" be replaced with the words "other Shire owned facilities".
Clarification was sought.
Cr Chitty accepted the amendment.
Cr Greenway accepted the amendment.
Cr Chitty spoke to the substantive motion.
Cr Craddock provided comment to the substantive motion.
Cr Chitty provided a right of reply to the substantive motion.
The substantive motion was put.
37 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 159/08/15
MOVED Cr Chitty SECONDED Cr Greenway
That Council, in relation to its building assets with a current specific Shire function or use and Buildings with a commercial Purpose, adopt the following strategies:
1. Asset No.703 - Council Offices (a) This building be retained and maintained for its current use for the foreseeable future; and (b) The long-term future of administration office accommodation be considered in the context of decisions around the future of other Shire owned facilities.
2. Asset No.702 – Toodyay Memorial Hall (a) This building be retained and maintained for its current use for the foreseeable future.
3. Asset No.733 - Public Library (a) This building be retained and maintained into the foreseeable future; (b) Provide additional internal storage by the erection of internal walls; and (c) Investigate the feasibility of providing a public toilet/s.
4. Asset No.736 - Connors Mill (a) That this building be retained, maintained and continued to be conserved for the foreseeable future.
5. Asset No.729 – Duidgee Park Toilet (a) This building be retained and maintained into the foreseeable future; and (b) That Administration prepare a plan to refurbish this facility including an upgrade of its disability accessibility in the 2016/2017 Annual Budget.
6. Asset No.767 - Alma Beard Medical Centre (a) This building be retained and maintained into the foreseeable future.
7. Asset No.771 - Morangup Community Centre (a) This building be retained and maintained into the foreseeable future; and
38 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
(b) The Administration investigate further storage options in consultation with the Morangup Progress Association and present options for consideration for the 2016/2017 Annual Budget.
8. Asset No.009 – Bendigo Bank (a) This building be retained and maintained for the term the current lease is in force in accordance with the terms of the lease; and (b) The future of this property be reviewed post lease and if sold the existing public car park be subdivided to exclude it from sale.
9. Asset No.735 – Mrs O’Reilley’s Cottage (a) Carry out repairs to rectify storm damage, as a matter of urgency, and the property be leased and maintained for the term of the lease negotiated in accordance with the lease conditions; and (b) The future of this property be reviewed at the end of the lease.
10. Asset No.742 – Pavilion Change Rooms, Showgrounds (a) That this facility be maintained at a required level needed to operate effectively until the new recreational facility is completed; and (b) Review the future of this facility as part of an overall strategy for the existing Recreation/Showgrounds site.
11. Asset No.036 – Grandstand/Change Rooms, Showgrounds (a) Retain and continue to maintain/preserve this building; and (b) Review the long term future use and retention of this property once the new recreational facility is completed.
12. Asset No.720 – Youth Hall, Show Grounds (a) Retain and maintain this building into the foreseeable future.
13. Asset No.737 – Newcastle Goal Museum (a) Retain and maintain into the foreseeable future; and (b) Carry out essential conservation works in accordance with conservation plans.
14. Asset No. 033, New Works Depot Buildings (all buildings on works depot site) (a) Retain and maintain into the foreseeable future.
15. Asset No.L001 – Police Stables Newcastle Goal (a) Retain and maintain into the foreseeable future; and (b) Carry out essential conservation works in accordance with conservation plans.
39 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
16. Asset No.L001 Museum Administration Centre (a) Retain and maintain into the foreseeable future.
17. Asset No.L001 - Newcastle Goal Toilets (a) Retain and maintain into the foreseeable future.
18. Asset No.744-Transfer Station Buildings (excluding the Animal Faculties) (a) Retain and maintain into the foreseeable future.
19. Asset No. 710 - Pelham Reserve Toilets (a) Retain and maintain into the short term future; and (b) Within a 5-7 year time frame demolish & plan and construct a more contemporary accessible facility.
20. Asset No.713 – Duke St Toilets (a) Carry out budgeted refurbishment works within the 2015/16 budget; and (b) Retain and maintain into the foreseeable future.
21. Asset N0.708 – Dog and Cat Management Facility (a) Retain and maintain into the foreseeable future.
22. Asset N0.714. - Community Centre (a) Retain and maintain into the foreseeable future; and (b) Consider alternative or enhanced uses as space becomes available or existing tenants leave.
23. Asset No.008 - Visitors Centre (a) Retain and maintain into the foreseeable future.
24. Asset No. R22142 Cemetery Toilet (a) Retain and maintain into the foreseeable future.
MOTION CARRIED 7/0
40 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.2.5 Lot 3 Clackline Toodyay Road – Extractive Industry Licence - Vernice
Cr Chitty declared an Impartiality Interest pursuant to Regulation 11 of the Local Government (Rules of Conduct) Regulations 2007, in relation to Agenda Item 9.2.5 Lot 3 Clackline Toodyay Road – Extractive Industry Licence – Vernice. Cr Chitty advised that “The nature of my interest is that Vernice is owned by my extended family and as a consequence there may be a perception that my impartiality on the matter may be affected. I will therefore declare that: I have no financial interest to declare and I will consider this matter on its merits and vote accordingly.”
Date of Report: 18 August 2015 Name of Applicant / Vernice Pty Ltd Proponent/s: File Reference: 3CLA/A515 Author: Hugo de Vos – Planning Officer Responsible Officer: Graeme Bissett - Manager Planning & Development Previously Before August 2004 (Council Resolution No: 146/08/04) Council: Author's Disclosure of Nil. Interest: Nature of Council's Quasi-judicial. Role in the matter: Attachments: 1. Extractive Industries Application; 2. Map – Extractive Industry; 3. Schedule of Submissions; and 4. Map – Environmental. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To consider an application from Vernice Pty Ltd (“Vernice”) for a renewal of a planning approval and an extractive industry licence for gravel extraction at Lot 3 Clackline Toodyay Road in Hoddy’s Well. The period of the new licence will be 10 years (Attachment 1).
This application is referred to Council because Shire Officers do not have delegation to approve an extractive industry land use.
BACKGROUND
Vernice has been operating an extractive industry (gravel) onsite for the last ten years under an existing extractive industry licence which was granted on the 1 July 2005. This licence expired on 1 July 2015 however, they have been allowed
41 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 to continue operations as they submitted an application for renewal before this date.
Lot 3 Clackline Toodyay Road is a 304 hectare property situated approximately 11 kilometres south-east of the Toodyay Town Centre (Attachment 2).
The applicant is currently extracting approximately 12,000mᵌ of gravel per year. This level of extraction is expected to be maintained throughout the life of the new licence. The actual tonnage of this extraction is based on the relative densities of the materials being extracted. The proponent was consulted to obtain these figures and the following rates were provided:
1 cubic metre of gravel = 1.8 tonnes
Therefore proposed gravel extraction per annum = 12,000 x 1.8 = 21,600t.
The final figure per annum will be determined ultimately through weighbridge data provided by the applicant.
The expected life of the project is ten years. The operation is proposed to occur within two closely located areas of the property totalling approximately six hectares.
Key points of the proposal (refer to Attachment 1) include:
Expected average of 12,000 mᵌ of gravel and sand to be removed each year for ten years. This is equivalent to approximately 21,600t per annum; Total extraction area is approximately 18 ha; Proposed hours of operation for the site are Monday to Saturday 6:30am – 5:30pm (excluding Sundays and Public Holidays); Areas of excavation are dictated by user requirements; Excavation involves the use of explosives on a limited and irregular basis; No specific protection measures in place for the small number of individual remaining trees in the gravel operations area ; Topsoil to a depth of 0.5m to be removed and stored onsite for rehabilitation; Estimated two to four truck movements proposed each day. Load size will be between 12 and 48 T. Trucks carrying gravel away from the property have a tarpaulin cover in place to prevent blowing or spillage of material; It is envisaged that 50% of the traffic will travel north towards Toodyay and then on Toodyay Road; and that 50% of the traffic will travel south and then continue on Great Eastern Highway.
42 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Shire of Toodyay Local Planning Scheme No 4
The subject site is zoned ‘Rural’ under the Local Planning Scheme No 4. Under the provisions of the Local Planning Scheme No 4 ‘Industry - Extractive’ is a “D” use within the Rural zone, which means that the use is not permitted unless the local government has exercised discretion by granting planning approval.
It is considered that the proposal complies with the provisions of Local Planning Scheme No 4.
CONSULTATION IMPLICATIONS
In accordance with Council Policy M.2 – Public Consultation Formal Matters, consultation on the proposed development was undertaken in accordance with Level E.
An advertisement was placed in the Avon Valley Advocate on 17 June 2015. A sign was located on site and the proposal placed on the Shire of Toodyay’s website. A direct mail-out to landowners within 500m of the subject site was also conducted.
In addition to this, the application was also referred directly to the Department of Environmental Regulation (DER), Department of Water, Main Roads WA (MRWA), Department of Parks and Wildlife (DPAW), Western Power and the Department of Lands.
The advertising period concluded on 14 June 2015. Responses were received from the Department of Water, DPAW and MRWA. There were no comments or objections to the proposal (Attachment 3).
STRATEGIC IMPLICATIONS
Western Australian Planning Commission’s Statement of Planning Policy 2.4 - Basic Raw Materials supports the principle that basic raw materials should be taken before they become sterilised by development, especially for locations close to the Perth Metropolitan Region. The proposed extractive industry will be in keeping with this Policy.
POLICY IMPLICATIONS
Council Policy M.2 – Public Consultation Formal Matters applies to the proposal and requires consultation in accordance with Level E – Locality. The consultation procedures undertaken are consistent with this Policy.
Local Planning Policy No. 7 – Extractive Industries, Road Maintenance Contribution is applicable to extractive industry applications. This Policy provides a framework for contributions by Extractive Industries to help the Shire to recover the additional costs incurred from road use that will result from that land use. The contributions consist of two components:
43 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Construction and Rehabilitation. Under the authority of State Planning Policy 3.6 Appendix 1 the Shire of Toodyay may charge for the cost of upgrading any road or roads to be used by the Extractive Industry to ensure it is fit for purpose. The Shire will also charge a rehabilitation cost calculated on the rate of consumption of that road asset. Repairs and Maintenance. Under the authority of the Road Traffic Act 1974 the Shire of Toodyay will recover the cost of repairs and maintenance of any road or roads used by the extractive industry. The contribution will be based on a formula adopted by the Shire of Toodyay as part of its annual adoption of fees and charges.
FINANCIAL IMPLICATIONS
The proposed development does have financial implications for the Council in terms of any bonds or road maintenance contributions that may be sought. All bonds will be held in trust and will be refunded to the applicant as outlined in the conditions of planning approval and the extractive industry licence.
The Shire of Toodyay’s Schedule of Fees and Charges specifies that any extractive industry that extracts more than 2,000 tonnes per annum will need to make a road maintenance contribution. As the applicant is proposing to extract an average of 21,600 tonnes per annum road maintenance fees based on the fee schedule would be paid at $0.20 per tonne, equating to a total contribution of $4,320 per annum, depending upon ultimate tonnage.
Additionally, the applicant is also required to pay a rehabilitation bond which is held in trust until the rehabilitation process of the site is completed to the satisfaction of the Shire of Toodyay. The Schedule of Fees and Charges stipulates that the following bonds are to be collected:
Secured sum – Rehabilitation for gravel, clay or stone less than 3m deep per hectare (Clause 5.1) - $6,000.00
Given the extractive area is predicting an average extraction depth of 3.0m the following rehabilitation bonds will be collected:
Gravel Pit $6,000 x 18 hectares $108,000.00 Total $108,000.00
LEGAL AND STATUTORY IMPLICATIONS
The Planning and Development Act 2005 and its regulations provides for the creation of a Local Planning Scheme.
The Shire of Toodyay Local Planning Scheme No 4 provides the mechanism for protecting and enhancing the environment of the district, controlling land and building and development, setting aside land for future reserves and other matters authorised by the Planning and Development Act 2005.
44 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
The application is considered to comply with the provisions of Local Planning Scheme No 4.
The Shire of Toodyay Extractive Industry Local Law applies to this application and establishes guidelines to assess applications for extractive industry and to issue extractive industry licences. The application is considered to comply with the provisions of the Local Law.
The Extractive Industry Licence Local Law provides mechanisms to obtain money from a licensee who fails to undertake rehabilitation works. Clause 5.1 and 5.2 states:
5.1 (1) For the purpose of ensuring that an excavation site is properly restored or reinstated, the local government may require that -
(a) as a condition of a licence; or (b) before the issue of a licence, the licensee must give to the local government a bond, bank guarantee or other security, of a kind and in a form acceptable to the local government, in or for a sum determined by the local government from time to time.
(2) A bond required under subclause (1) is to be paid into a fund established by the local government for the purposes of this clause.
5.2 (1) If a licensee fails to carry out or complete the restoration and reinstatement works required by the licence conditions either -
(a) within the time specified in those conditions; or (b) where no such time has been specified, within 60 days of the completion of the excavation or portion of the excavation specified in the licence conditions, then - (c) the local government may carry out the required restoration and reinstatement work or so much of that work as remains undone; and (d) the licensee must pay to the local government on demand all costs incurred by the local government or which the local government may be required to pay under this clause.
(2) The local government may apply the proceeds of any bond, bank guarantee or other security provided by the licensee under clause 5.1 towards its costs under this clause.
45 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
(3) The liability of a licensee to pay the local government’s costs under this clause is not limited to the amount, if any, secured under clause 5.1.
RISK IMPLICATIONS (including DAIP)
There are no notable risk implications with this proposal.
ENVIRONMENTAL IMPLICATIONS
The proposal was referred to the Shire’s Environmental Officer who has provided the following comments below:
Clearing Requirements The area proposed for excavation is within land bare of vegetation from previous uses with the exception of only some individual trees (Marri) and shrubs (Parrot Bush). No significant clearing of native vegetation has been proposed. The Department of Environmental Regulation’s Tool for Environmental Planning (2015) indicates that there is a presence of Priority Floras 4 at a distance of approximately 1.5km east from the current gravel extraction areas (Attachment 4). The data also shows the confirmed breeding areas for the Carnaby Cockatoos in the purposed area where eggs and chicks have previously been recorded. This may require further assessment and the proponent might need to consider possible impacts on the species. However this is for our information only as the clearing requirement is addressed by the DER as part of their assessment process for the clearing and if Threatened or Priority Flora and Fauna are known to occur within the area or within the habitat type in question, DER will require a flora and fauna survey from the proponent to determine their presence.
Rehabilitation Requirements The proponent proposed that an area of 18 ha where the excavation has ceased is to initiate the rehabilitation process by the end of the current licence period in mid-2015. However there is no indication whether the rehabilitation process is in progress. A certain degree of flexibility in relation to the timing and staging of both the excavation and rehabilitation activities can be considered so that the proponent can meet variations in market demand for the products. That said the Shire should also take into account the unavoidable impacts the cumulative environmental impacts of the extractive industries already occurring in the region could lead to. It is recommended that the Shire ensure that the restoration and reinstatement of the excavation site is undertaken progressively where possible or upon an immediate cessation of the excavation to ascertain minimal post-operation degradation of the area. Any application to excavation that does not fulfil the past agreed rehabilitation requirements should not be approved.
46 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Dieback Disease and Weeds Management The applicant has not provided any details regarding dieback disease and weeds management. This may be due to the proposed area not being in an immediate vicinity of where dieback and other diseases or weeds of significance may be prevalent. However, if there is going to be a lot of traffic movement entering and leaving the site each day for the next ten years the traffic will be along Toodyay Road and Great Eastern Highway depending upon the destination of the product. It is not recommended that a detailed Dieback, Diseases and Weeds Management Plan be prepared and implemented as a condition of approval at this stage. However a requirement to regular monitoring and reporting during and after the operation of the site and the development and implementation of hygiene procedures would ascertain the status and appropriate management of the diseases and weeds in the area.
Drainage Conditions The DER indicates that the excavation site is not in close proximity of any major tributaries for the Avon River. The area has seasonal drainage gullies with minimal flooding and waterlogging risk. It is considered that the proposal will not have major adverse effects on natural drainage or any immediate water tributaries. The Application also states that the further excavation activity will not result on groundwater interception and there is adequate capacity to retain stormwater generated from a one in ten year storm event.
SOCIAL IMPLICATIONS
The social implications of this extractive industry will have minimal adverse impacts on the immediate locality.
Noise emissions from heavy haulage vehicular traffic may affect some nearby landowners.
OFFICER COMMENT / DETAILS
This proposal sees the extension of the operating area and life of the extraction project at Lot 3 Clackline Toodyay Road for a further ten years.
Vernice Pty Ltd has successfully operated the gravel extraction from the pit with no objections from neighbouring properties. It is considered that this experience will factor into the continued operation and extension of the life of the pit.
Given the consultation period generated no opposition to the proposal and no apparent environmental impact it is recommended that this application for planning approval and the associated extractive industry licence be approved with conditions.
47 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
OFFICERS RECOMMENDATION
That Council:
1) Approve the application for planning approval for an extractive industry licence dated 13 February 2015, for Vernice Pty Ltd to conduct gravel extraction operations out of Lot 3 Clackline Toodyay Road in Hoddy’s Well and advise the following conditions:
a) Development is to be in accordance with the approved Extractive Industries Licence Application – February 2015, including any amendments placed thereon by Council and except as may be modified by the following conditions: i) The location and total area of the excavation is to be limited to 18.6 ha as depicted on the application; ii) The extraction of material is limited to a depth detailed on the submitted Extractive Industries Licence Application – February 2015. iii) The term of the Planning Approval is for ten years from the date of this approval. iv) Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development. b) The excavation site is to be rehabilitated in accordance with the Rehabilitation and Recommissioning Programme specified as part of the Extractive Industries Licence Application for Lot 3 Clackline Toodyay Road and the Shire of Toodyay’s Extractive Industry Local Law. The rehabilitation works must be completed within the first winter months following the re-establishment of the final contour ground levels and maintained for a period of three years thereafter. c) Any temporary or permanent structures to be situated on the site will require the issue of a Planning Approval and a Building Permit. d) The applicant shall be responsible for the cost of maintaining and repairing damage to the roads controlled by the Shire which are used by heavy haulage traffic associated with the gravel and sand extractive industry operations to the extent that such traffic contributes to the need for such maintenance and repair. Prior to the commencement of operation of the Facility, a Road Maintenance Plan based on this principle and including the below shall be prepared and implemented, at the cost of the Applicant, throughout the duration of the operation of the development to the satisfaction of the Shire of Toodyay Chief Executive Officer. This is to be done in accordance with the Shire of Toodyay’s Local Planning Policy No. 7 – Extractive Industry: Road Maintenance Contributions.
48 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
e) The applicant is required to obtain approval from the Department of Environment Regulation prior to the removal of any vegetation on site. f) The applicant is required to provide the local government a Surveyors Certificate each year, prior to the annual renewal fee being payable, to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report. g) Working hours within the extraction area shall be restricted to the hours between 6:30am and 5:30pm Monday to Saturday (excluding Sundays and public holidays) as per the application. However, truck movements will be restricted to the hours between 7:00am and 5:30pm Monday to Saturday (excluding Sunday’s and public holidays) and may be further restricted in specific cases as determined appropriate by Council. h) The noise generated by the development is not to exceed the levels as set out under the Environmental Protection Act 1986 (and the Environmental Protection (Noise) Regulations 1997). i) Measures are to be taken to minimise the amount of dust pollution associated with the extraction site and are to comply with the Environmental Protection Act 1986 and Department of Environmental Regulation Guidelines. j) All trucks entering the Shire of Toodyay shall comply with the Council Policy A.8 - Oversize Vehicles and shall seek the approval of Main Roads WA as appropriate. k) The applicant must maintain a current public liability insurance policy in which the interests of the Shire of Toodyay are formally noted by the insurer, indemnifying the applicant and the Shire of Toodyay for a sum of not less than $10,000,000 in respect of any one claim relating to any of the excavation and transport operations. l) The operations are managed in accordance with “Water Quality Protection Note 15 - Extractive Industries Near Sensitive Water Resources.” m) Any dewatering shall be in accordance with “Water Quality Protection Note 13 - Dewatering of Soils.” n) All truck loads leaving the site with materials must be covered.
2) Grant an extractive industry licence for Vernice Pty Ltd to conduct gravel and sand extraction operations out of Lot 3 Clackline Toodyay Road in Hoddy’s Well and subject to the following conditions:
a) Development is to be in accordance with the approved Extractive Industries Licence Application, including any amendments placed thereon by Council and except as may be modified by the following conditions.
49 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
i) The location and total area of the excavation is to be limited to 18.6 ha as depicted on the application;
ii) The extraction of material is limited to a depth detailed on the submitted Extractive Industries Licence Application – February 2015
iii) The term of the Planning Approval is for ten years from the date of this approval.
iv) The proponent is to provide evidence that a datum peg has been established on the land related to a point approved by the local government on the surface of a constructed public road or such other land in the vicinity.
v) The applicant is required to provide to the local government a surveyors certificate prior to the annual renewal fee being payable to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report.
vi) Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development. b) The excavation site is to be rehabilitated in accordance with the Rehabilitation and Recommissioning Programme specified as part of the Extractive Industries Licence Application for Lot 3 Clackline Toodyay Road and the Shire of Toodyay’s Extractive Industry Local Law. The rehabilitation works must be completed within the first winter months following the re-establishment of the final contour ground levels and maintained for a period of three years thereafter. c) Prior to the commencement of operations, the applicant shall provide a cash bond of $108,000 to the Shire of Toodyay as a performance guarantee against the satisfactory completion of the rehabilitation of the site. The performance guarantee will be refunded at a rate of 50% following completion of the final stage of rehabilitation works and 50% at the conclusion of the three year monitoring period. The bond is to be accompanied by a bonding agreement and written authorisation from the owner of the land that the Shire may enter the site to complete or rectify any outstanding work. The Shire will recover the bond, or part thereof as appropriate, for any costs to the Shire in completing and/or rectifying the outstanding works.
50 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 d) The applicant shall be responsible for the cost of maintaining and repairing damage to the roads controlled by the Shire which are used by heavy haulage traffic associated with the gravel and sand extractive industry operations to the extent that such traffic contributes to the need for such maintenance and repair. Prior to the commencement of operation of the Facility, a Road Maintenance Plan based on this principle and including the below shall be prepared and implemented, at the cost of the Applicant, throughout the duration of the operation of the development to the satisfaction of the Shire of Toodyay Chief Executive Officer. This is to be done in accordance with the Shire of Toodyay’s Local Planning Policy No. 7 – Extractive Industry: Road Maintenance Contributions. e) The applicant is required to provide the local government a Surveyors Certificate each year, prior to the annual renewal fee being payable, to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report. f) Working hours within the extraction area shall be restricted to the hours between 6:30am and 5:30pm Monday to Saturday (excluding Sunday’s public holidays) as per the application. However, truck movements will be restricted to the hours between 7:00am and 5:30pm Monday to Saturday (excluding public holidays) and may be further restricted in specific cases as determined appropriate by Council. g) The noise generated by the development is not to exceed the levels as set out under the Environmental Protection Act 1986 (and the Environmental Protection (Noise) Regulations 1997). h) Measures are to be taken to minimise the amount of dust pollution associated with the extraction site and are to comply with the Environmental Protection Act 1986 and Department of Environmental Regulation Guidelines. i) All trucks entering the Shire of Toodyay shall comply with the Council Policy A.8 - Oversize Vehicles and shall seek the approval of Main Roads Western Australia as appropriate. j) The applicant must maintain a current public liability insurance policy in which the interests of the Shire of Toodyay are formally noted by the insurer, indemnifying the applicant and the Shire of Toodyay for a sum of not less than $10,000,000 in respect of any one claim relating to any of the excavation and transport operations. k) The operations are managed in accordance with “Water Quality Protection Note 15 - Extractive Industries Near Sensitive Water Resources.”
51 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
l) Any dewatering shall be in accordance with “Water Quality Protection Note 13 - Dewatering of Soils.”
m) All truck loads leaving the site with materials are to be covered.
n) The excavation site is to be maintained in a safe manner and a secure gate is to be installed and kept locked when the site is unmanned.
Clarification was sought.
Cr Craddock moved the Officer’s Recommendation as follows:
That Council:
1) Approve the application for planning approval for an extractive industry licence dated 13 February 2015, for Vernice Pty Ltd to conduct gravel extraction operations out of Lot 3 Clackline Toodyay Road in Hoddy’s Well and advise the following conditions:
a) Development is to be in accordance with the approved Extractive Industries Licence Application – February 2015, including any amendments placed thereon by Council and except as may be modified by the following conditions: i) The location and total area of the excavation is to be limited to 18.6 ha as depicted on the application; ii) The extraction of material is limited to a depth detailed on the submitted Extractive Industries Licence Application – February 2015. iii) The term of the Planning Approval is for ten years from the date of this approval. iv) Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development. b) The excavation site is to be rehabilitated in accordance with the Rehabilitation and Recommissioning Programme specified as part of the Extractive Industries Licence Application for Lot 3 Clackline Toodyay Road and the Shire of Toodyay’s Extractive Industry Local Law. The rehabilitation works must be completed within the first winter months following the re-establishment of the final contour ground levels and maintained for a period of three years thereafter. c) Any temporary or permanent structures to be situated on the site will require the issue of a Planning Approval and a Building Permit.
52 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 d) The applicant shall be responsible for the cost of maintaining and repairing damage to the roads controlled by the Shire which are used by heavy haulage traffic associated with the gravel and sand extractive industry operations to the extent that such traffic contributes to the need for such maintenance and repair. Prior to the commencement of operation of the Facility, a Road Maintenance Plan based on this principle and including the below shall be prepared and implemented, at the cost of the Applicant, throughout the duration of the operation of the development to the satisfaction of the Shire of Toodyay Chief Executive Officer. This is to be done in accordance with the Shire of Toodyay’s Local Planning Policy No. 7 – Extractive Industry: Road Maintenance Contributions. e) The applicant is required to obtain approval from the Department of Environment Regulation prior to the removal of any vegetation on site. f) The applicant is required to provide the local government a Surveyors Certificate each year, prior to the annual renewal fee being payable, to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report. g) Working hours within the extraction area shall be restricted to the hours between 6:30am and 5:30pm Monday to Saturday (excluding Sundays and public holidays) as per the application. However, truck movements will be restricted to the hours between 7:00am and 5:30pm Monday to Saturday (excluding Sunday’s and public holidays) and may be further restricted in specific cases as determined appropriate by Council. h) The noise generated by the development is not to exceed the levels as set out under the Environmental Protection Act 1986 (and the Environmental Protection (Noise) Regulations 1997). i) Measures are to be taken to minimise the amount of dust pollution associated with the extraction site and are to comply with the Environmental Protection Act 1986 and Department of Environmental Regulation Guidelines. j) All trucks entering the Shire of Toodyay shall comply with the Council Policy A.8 - Oversize Vehicles and shall seek the approval of Main Roads WA as appropriate. k) The applicant must maintain a current public liability insurance policy in which the interests of the Shire of Toodyay are formally noted by the insurer, indemnifying the applicant and the Shire of Toodyay for a sum of not less than $10,000,000 in respect of any one claim relating to any of the excavation and transport operations.
53 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
l) The operations are managed in accordance with “Water Quality Protection Note 15 - Extractive Industries Near Sensitive Water Resources.” m) Any dewatering shall be in accordance with “Water Quality Protection Note 13 - Dewatering of Soils.” n) All truck loads leaving the site with materials must be covered.
2) Grant an extractive industry licence for Vernice Pty Ltd to conduct gravel and sand extraction operations out of Lot 3 Clackline Toodyay Road in Hoddy’s Well and subject to the following conditions:
a) Development is to be in accordance with the approved Extractive Industries Licence Application, including any amendments placed thereon by Council and except as may be modified by the following conditions.
i) The location and total area of the excavation is to be limited to 18.6 ha as depicted on the application;
ii) The extraction of material is limited to a depth detailed on the submitted Extractive Industries Licence Application – February 2015
iii) The term of the Planning Approval is for ten years from the date of this approval.
iv) The proponent is to provide evidence that a datum peg has been established on the land related to a point approved by the local government on the surface of a constructed public road or such other land in the vicinity.
v) The applicant is required to provide to the local government a surveyors certificate prior to the annual renewal fee being payable to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report.
vi) Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development.
54 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
b) The excavation site is to be rehabilitated in accordance with the Rehabilitation and Recommissioning Programme specified as part of the Extractive Industries Licence Application for Lot 3 Clackline Toodyay Road and the Shire of Toodyay’s Extractive Industry Local Law. The rehabilitation works must be completed within the first winter months following the re-establishment of the final contour ground levels and maintained for a period of three years thereafter. c) Prior to the commencement of operations, the applicant shall provide a cash bond of $108,000 to the Shire of Toodyay as a performance guarantee against the satisfactory completion of the rehabilitation of the site. The performance guarantee will be refunded at a rate of 50% following completion of the final stage of rehabilitation works and 50% at the conclusion of the three year monitoring period. The bond is to be accompanied by a bonding agreement and written authorisation from the owner of the land that the Shire may enter the site to complete or rectify any outstanding work. The Shire will recover the bond, or part thereof as appropriate, for any costs to the Shire in completing and/or rectifying the outstanding works. d) The applicant shall be responsible for the cost of maintaining and repairing damage to the roads controlled by the Shire which are used by heavy haulage traffic associated with the gravel and sand extractive industry operations to the extent that such traffic contributes to the need for such maintenance and repair. Prior to the commencement of operation of the Facility, a Road Maintenance Plan based on this principle and including the below shall be prepared and implemented, at the cost of the Applicant, throughout the duration of the operation of the development to the satisfaction of the Shire of Toodyay Chief Executive Officer. This is to be done in accordance with the Shire of Toodyay’s Local Planning Policy No. 7 – Extractive Industry: Road Maintenance Contributions. e) The applicant is required to provide the local government a Surveyors Certificate each year, prior to the annual renewal fee being payable, to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report. f) Working hours within the extraction area shall be restricted to the hours between 6:30am and 5:30pm Monday to Saturday (excluding Sunday’s public holidays) as per the application. However, truck movements will be restricted to the hours between 7:00am and 5:30pm Monday to Saturday (excluding
55 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
public holidays) and may be further restricted in specific cases as determined appropriate by Council.
g) The noise generated by the development is not to exceed the levels as set out under the Environmental Protection Act 1986 (and the Environmental Protection (Noise) Regulations 1997).
h) Measures are to be taken to minimise the amount of dust pollution associated with the extraction site and are to comply with the Environmental Protection Act 1986 and Department of Environmental Regulation Guidelines.
i) All trucks entering the Shire of Toodyay shall comply with the Council Policy A.8 - Oversize Vehicles and shall seek the approval of Main Roads Western Australia as appropriate.
j) The applicant must maintain a current public liability insurance policy in which the interests of the Shire of Toodyay are formally noted by the insurer, indemnifying the applicant and the Shire of Toodyay for a sum of not less than $10,000,000 in respect of any one claim relating to any of the excavation and transport operations.
k) The operations are managed in accordance with “Water Quality Protection Note 15 - Extractive Industries Near Sensitive Water Resources.”
l) Any dewatering shall be in accordance with “Water Quality Protection Note 13 - Dewatering of Soils.”
m) All truck loads leaving the site with materials are to be covered.
n) The excavation site is to be maintained in a safe manner and a secure gate is to be installed and kept locked when the site is unmanned.
Cr Rayner seconded the motion.
Further clarification was sought.
The Manager Planning and Development tabled photographs electronically and provided an overview of them at 4.53 pm.
Further clarification was sought.
Cr Madacsi moved an amendment to the motion as follows:
That at points 1(k) and 2 (j) the amount of “$10,000,000” be replaced with the amount of “$20,000,000.”
56 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Cr Craddock accepted the amendment.
Cr Rayner seconded the amendment.
Cr Chitty spoke against the amendment made to the motion.
Clarification was sought.
The Shire President ruled that debate would be permitted in relation to the amendment.
Cr Chitty objected to the amendment.
Cr Craddock seconded the amendment.
Debate commenced.
The amendment was put.
AMENDMENT/COUNCIL RESOLUTION NO 160/08/15
MOVED Cr Madacsi SECONDED Cr Craddock
That at points 1(k) and 2 (j) the amount of “$10,000,000” be replaced with the amount of “$20,000,000.”
AMENDMENT CARRIED 5/2
The substantive motion was put.
OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 161/08/15
MOVED Cr Craddock SECONDED Cr Rayner
That Council:
1) Approve the application for planning approval for an extractive industry licence dated 13 February 2015, for Vernice Pty Ltd to conduct gravel extraction operations out of Lot 3 Clackline Toodyay Road in Hoddy’s Well and advise the following conditions:
a) Development is to be in accordance with the approved Extractive Industries Licence Application – February 2015, including any amendments placed thereon by Council and except as may be modified by the following conditions: i) The location and total area of the excavation is to be limited to 18.6 ha as depicted on the application;
57 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
ii) The extraction of material is limited to a depth detailed on the submitted Extractive Industries Licence Application – February 2015. iii) The term of the Planning Approval is for ten years from the date of this approval. iv) Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development. b) The excavation site is to be rehabilitated in accordance with the Rehabilitation and Recommissioning Programme specified as part of the Extractive Industries Licence Application for Lot 3 Clackline Toodyay Road and the Shire of Toodyay’s Extractive Industry Local Law. The rehabilitation works must be completed within the first winter months following the re-establishment of the final contour ground levels and maintained for a period of three years thereafter. c) Any temporary or permanent structures to be situated on the site will require the issue of a Planning Approval and a Building Permit. d) The applicant shall be responsible for the cost of maintaining and repairing damage to the roads controlled by the Shire which are used by heavy haulage traffic associated with the gravel and sand extractive industry operations to the extent that such traffic contributes to the need for such maintenance and repair. Prior to the commencement of operation of the Facility, a Road Maintenance Plan based on this principle and including the below shall be prepared and implemented, at the cost of the Applicant, throughout the duration of the operation of the development to the satisfaction of the Shire of Toodyay Chief Executive Officer. This is to be done in accordance with the Shire of Toodyay’s Local Planning Policy No. 7 – Extractive Industry: Road Maintenance Contributions. e) The applicant is required to obtain approval from the Department of Environment Regulation prior to the removal of any vegetation on site. f) The applicant is required to provide the local government a Surveyors Certificate each year, prior to the annual renewal fee being payable, to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report. g) Working hours within the extraction area shall be restricted to the hours between 6:30am and 5:30pm Monday to Saturday (excluding Sundays and public holidays) as per the application. However, truck movements will be restricted to the hours between 7:00am and 5:30pm Monday to Saturday (excluding Sunday’s and public holidays) and may be further restricted in specific cases as determined appropriate by Council.
58 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
h) The noise generated by the development is not to exceed the levels as set out under the Environmental Protection Act 1986 (and the Environmental Protection (Noise) Regulations 1997). i) Measures are to be taken to minimise the amount of dust pollution associated with the extraction site and are to comply with the Environmental Protection Act 1986 and Department of Environmental Regulation Guidelines. j) All trucks entering the Shire of Toodyay shall comply with the Council Policy A.8 - Oversize Vehicles and shall seek the approval of Main Roads WA as appropriate. k) The applicant must maintain a current public liability insurance policy in which the interests of the Shire of Toodyay are formally noted by the insurer, indemnifying the applicant and the Shire of Toodyay for a sum of not less than $20,000,000 in respect of any one claim relating to any of the excavation and transport operations. l) The operations are managed in accordance with “Water Quality Protection Note 15 - Extractive Industries Near Sensitive Water Resources.” m) Any dewatering shall be in accordance with “Water Quality Protection Note 13 - Dewatering of Soils.” n) All truck loads leaving the site with materials must be covered.
2) Grant an extractive industry licence for Vernice Pty Ltd to conduct gravel and sand extraction operations out of Lot 3 Clackline Toodyay Road in Hoddy’s Well and subject to the following conditions:
a) Development is to be in accordance with the approved Extractive Industries Licence Application, including any amendments placed thereon by Council and except as may be modified by the following conditions.
i) The location and total area of the excavation is to be limited to 18.6 ha as depicted on the application;
ii) The extraction of material is limited to a depth detailed on the submitted Extractive Industries Licence Application – February 2015
iii) The term of the Planning Approval is for ten years from the date of this approval.
iv) The proponent is to provide evidence that a datum peg has been established on the land related to a point approved by the local government on the surface of a constructed public road or such other land in the vicinity.
59 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
v) The applicant is required to provide to the local government a surveyors certificate prior to the annual renewal fee being payable to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report.
vi) Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development.
b) The excavation site is to be rehabilitated in accordance with the Rehabilitation and Recommissioning Programme specified as part of the Extractive Industries Licence Application for Lot 3 Clackline Toodyay Road and the Shire of Toodyay’s Extractive Industry Local Law. The rehabilitation works must be completed within the first winter months following the re-establishment of the final contour ground levels and maintained for a period of three years thereafter. c) Prior to the commencement of operations, the applicant shall provide a cash bond of $108,000 to the Shire of Toodyay as a performance guarantee against the satisfactory completion of the rehabilitation of the site. The performance guarantee will be refunded at a rate of 50% following completion of the final stage of rehabilitation works and 50% at the conclusion of the three year monitoring period. The bond is to be accompanied by a bonding agreement and written authorisation from the owner of the land that the Shire may enter the site to complete or rectify any outstanding work. The Shire will recover the bond, or part thereof as appropriate, for any costs to the Shire in completing and/or rectifying the outstanding works. d) The applicant shall be responsible for the cost of maintaining and repairing damage to the roads controlled by the Shire which are used by heavy haulage traffic associated with the gravel and sand extractive industry operations to the extent that such traffic contributes to the need for such maintenance and repair. Prior to the commencement of operation of the Facility, a Road Maintenance Plan based on this principle and including the below shall be prepared and implemented, at the cost of the Applicant, throughout the duration of the operation of the development to the satisfaction of the Shire of Toodyay Chief Executive Officer. This is to be done in accordance with the Shire of Toodyay’s Local Planning Policy No. 7 – Extractive Industry: Road Maintenance Contributions. e) The applicant is required to provide the local government a Surveyors Certificate each year, prior to the annual renewal fee being payable, to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report. f) Working hours within the extraction area shall be restricted to the hours between 6:30am and 5:30pm Monday to Saturday (excluding
60 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Sunday’s public holidays) as per the application. However, truck movements will be restricted to the hours between 7:00am and 5:30pm Monday to Saturday (excluding public holidays) and may be further restricted in specific cases as determined appropriate by Council. g) The noise generated by the development is not to exceed the levels as set out under the Environmental Protection Act 1986 (and the Environmental Protection (Noise) Regulations 1997). h) Measures are to be taken to minimise the amount of dust pollution associated with the extraction site and are to comply with the Environmental Protection Act 1986 and Department of Environmental Regulation Guidelines. i) All trucks entering the Shire of Toodyay shall comply with the Council Policy A.8 - Oversize Vehicles and shall seek the approval of Main Roads Western Australia as appropriate. j) The applicant must maintain a current public liability insurance policy in which the interests of the Shire of Toodyay are formally noted by the insurer, indemnifying the applicant and the Shire of Toodyay for a sum of not less than $20,000,000 in respect of any one claim relating to any of the excavation and transport operations. k) The operations are managed in accordance with “Water Quality Protection Note 15 - Extractive Industries Near Sensitive Water Resources.” l) Any dewatering shall be in accordance with “Water Quality Protection Note 13 - Dewatering of Soils.” m) All truck loads leaving the site with materials are to be covered. n) The excavation site is to be maintained in a safe manner and a secure gate is to be installed and kept locked when the site is unmanned.
MOTION CARRIED 7/0
61 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.3 WORKS AND TECHNICAL SERVICES
9.3.1 Request to take responsibility of the Duke Street Rail Footbridge
Date of Report: 5 August 2015 Name of Applicant / Public Transport Authority Proponent/s: File Reference: RAI 1 – ICR31949 Author: Les Vidovich – Manager Works & Services Responsible Officer: Stan Scott – Chief Executive Officer Previously Before No Council: Author's Disclosure of Nil Interest: Nature of Council's Executive Role in the matter: Attachments: 1. Correspondence and from Main Roads WA; and 2. Photos of the Duke Street footbridge. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To consider a request from the Public Transport Authority (PTA) to take responsibility of the Duke Street Rail Footbridge.
BACKGROUND
The PTA recently wrote to the Shire requesting that Council consider accepting responsibility for the Duke Street Rail Footbridge.
The Footbridge is located within the rail reserve and would have been constructed during the 1960’s when the line was built through town. The purpose of this request is that the PTA does not believe it is their core business to manage pedestrian (or level) crossings on the freight network nor do they have a maintenance plan for such an asset.
The PTA is requesting comment on this matter, along with the direction from the Shire in regards to this issue. A copy of the letter and a colour aerial photo received from the PTA is attached (Attachment 1).
CONSULTATION IMPLICATIONS
Nil - Staff will notify the author of the correspondence as per the recommendation which is adopted by Council.
62 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
STRATEGIC IMPLICATIONS
This proposal does not contain any strategic implications.
POLICY IMPLICATIONS
This proposal does not contain any policy implications.
FINANCIAL IMPLICATIONS
There are significant financial costs if the Shire were to accept responsibility for the Duke Street Footbridge. While general daily maintenance of the existing structure would not be significant (e.g. replacing broken boards or repairing protruding nails) the potential cost for future replacement and restoration work of the bridge would be high. An example of this is the recently refurbished school footbridge where total expenditure was in the vicinity of $800,000 dollars.
LEGAL AND STATUTORY IMPLICATIONS
This proposal does not contain any notable legal or statutory implications as the footbridge is responsibility of the Public Transport Authority.
RISK IMPLICATIONS
This proposal does not contain any notable risk implications.
ENVIRONMENTAL IMPLICATIONS
This proposal does not contain any notable environmental implications.
SOCIAL IMPLICATIONS
Within the Toodyay Town site there are two locations where pedestrians have access to rail crossing facilities. One in Toodyay Railway Station and the other is Duke Street Rail Footbridge. Removing either of these crossings may cause complaints to be received from surrounding residents, as the distance travelled between crossings may increase.
OFFICER COMMENT / DETAILS
Page 20 of the Planning and Designing for Pedestrian Guidelines, states that “the Public Transport Authority is responsible for providing safe pedestrian access across rail corridors and assists with the development of shared path networks along these corridors.” These guidelines were produced by the Department of Transport in consultation with the following departments:
1) Main Roads WA; 2) IPWEA; 3) WALGA;
63 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
4) Disability Services Commission; 5) Public Transport Authority; 6) Department of Planning; and 7) The RAC.
A copy is available on request by contacting the Manager Works and Services.
Council’s asset register currently identifies 16 bridges which are the responsibility of the Shire. Within this document only one is listed as a footbridge for pedestrian use and that is the Newcastle “School Footbridge” which passes over the Avon River and was refurbished in 2011.
The Shire of Toodyay has a five year bridge maintenance program for all of its bridges as funding is not able to be obtained through Main Roads WA if one is not prepared and produced.
The Duke Street Footbridge is currently in a condition where it requires repairs. Sections of the bridge decking is missing and/or cracked, parts of the hand railing is corroded and in need of replacement. Photos of the Duke Street footbridge are attached (Attachment 2).
It is the opinion of staff that it is not in either the Shire or communities best interests to take on the responsibility for this footbridge in its current condition due to future restoration and refurbishment expenses. Further, the removal of the structure will disadvantage users who may use the bridge to cross the tracks to town and/or home.
It is therefore recommended that the PTA create a maintenance plan to address any necessary repairs for this asset. If the Officer’s Recommendation is endorsed as presented, the PTA will continue to be responsible for this structure.
No repair work report has been provided to the Shire by the PTA. Despite repeated requests the PTA have not provided the Shire with a report.
OFFICERS RECOMMENDATION
That Council:
1) Advise the Public Transport Authority that it does not support the transfer of responsibility of the Duke Street Rail Footbridge to the Shire of Toodyay; and 2) Requests that the Public Transport Authority prepare and provide a maintenance plan for this asset and that any work identified in this Plan be performed.
64 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Cr Chitty moved the Officer’s Recommendation as follows:
That Council:
1) Advise the Public Transport Authority that it does not support the transfer of responsibility of the Duke Street Rail Footbridge to the Shire of Toodyay; and 2) Requests that the Public Transport Authority prepare and provide a maintenance plan for this asset and that any work identified in this Plan be performed.
Cr Madacsi seconded the motion.
Cr Greenway moved an amendment to the motion as follows:
That a new Point 3 be inserted to read as follows:
3. That the CEO request the Public Transport Authority to conduct a safety audit on all pedestrian rail crossings in the Toodyay town site.
Clarification was sought.
Cr Chitty accepted the amendment.
Further clarification was sought.
Cr Madacsi accepted the amendment.
Cr Dow moved an amendment to the substantive motion as follows:
That a new Point 4 be inserted to read as follows:
4. That the CEO advise the PTA that the footbridge forms an important link between the sections of the town site divided by the rail corridor and is also the only disability access across the railway line.
Cr Chitty accepted the amendment.
Cr Madacsi accepted the amendment.
Clarification was sought.
Cr Madacsi spoke to the substantive motion.
Cr Greenway spoke to the substantive motion.
Cr Dow spoke to the substantive motion.
65 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
The substantive motion was put.
OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 162/08/15
MOVED Cr Chitty SECONDED Cr Madacsi
That Council:
1) Advise the Public Transport Authority that it does not support the transfer of responsibility of the Duke Street Rail Footbridge to the Shire of Toodyay; and 2) Requests that the Public Transport Authority prepare and provide a maintenance plan for this asset and that any work identified in this Plan be performed. 3) That the CEO request the Public Transport Authority to conduct a safety audit on all pedestrian rail crossings in the Toodyay town site.
4) That the CEO advise the PTA that the footbridge forms an important link between the sections of the town site divided by the rail corridor and is also the only disability access across the railway line.
MOTION CARRIED 7/0
66 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.3.2 Rural Street Addressing in Bejoording
Date of Report: 7 August 2015 Name of Applicant / Shire of Toodyay Proponent/s: File Reference: 00BEJ Author: Les Vidovich – Manager Works and Services Responsible Officer: Stan Scott – Chief Executive Officer Previously Before 10 December 2013 Ordinary Meeting and Council: 28 October 2014 Ordinary Meeting Author's Disclosure of Nil Interest: Nature of Council's Executive Role in the matter: Attachments: 1. Bejoording Local History and Bejoording Return List of Names provided by Toodyay Historical Society; 2. Name Choice Easement Letter; 3. Geographic Names Committee Guidelines; and 4. Bejoording aerial photograph and Plan of private roads. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To endorse proposed private road names for easements in Bejoording to deal with street addressing issues.
BACKGROUND
At a Council Forum held on 13 May 2014, the Shire’s Ranger Mr Alan Knapp provided a comprehensive presentation on the history, development, current state of roads, easements and emergency response within the Bejoording town site.
Following this presentation on 8 October 2014, Shire’s Relief Ranger Ms Gloria Robinson hosted a community meeting with Bejoording residents to discuss access issues and seek community views.
At this meeting it was suggested that the Shire of Toodyay submit three themes for naming of easements to the community for their input and the general consensus of the proposal was supportive with naming the easements as private roads and allocating new numbers accordingly.
This was then endorsed at an Ordinary Meeting of Council held on 28 October 2014 where Council resolved as follows:
67 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
That Council 1. Consult further with the Bejoording community and the Geographic Names Committee to develop a list of recommended names for consideration by Council have regards to LPP20 and the Landgate naming guidelines; 2. Upon endorsement of the proposed names by Council forward details of the proposed street names and a map showing their location to the Geographic Names Committee for approval; 3. Upon acceptance of the proposed street names ask to Rural Street Addressing team to allocate new rural street addresses to affected properties; and 4. Purchase and install new street signs and rural numbers to implement the outcomes above.
Subsequent to the above, meetings were then held between staff, members of the Bejoording community and the Toodyay Historical Society to determine the themes which were linked and pertinent to the Bejoording district. It was thought that the following three subjects could possibly suit.
1. Bejoording community historical figures – people that lived and worked in the area; 2. Doctors that resided in Newcastle (now known as Toodyay) which treated the Bejoording community when needed; and 3. Magistrates / Police Sargent’s that resided in Newcastle that were called upon to uphold the law and order in Bejoording.
A detailed history and list of names was provided by the Toodyay Historical Society (Attachment 1). Thirteen names for each of the three themes were identified. A letter was sent out to landowners within the Bejoording locality on 30 March 2015 (Attachment 2) seeking submissions of preferences listed.
CONSULTATION IMPLICATIONS
All naming proposals for roads in Western Australia shall adhere to the naming policies and standards referred to in Geographical Guidelines published by Landgate. Anyone may submit a proposal directly to Landgate to name or rename a road. All submissions are to be made in writing and require all necessary supporting information to be included.
Proposals should be submitted to the relevant local government(s) for comment or endorsement before being sent to Landgate. Any submissions made direct to Landgate will be forwarded to the necessary local government(s) for comment or endorsement before proceeding with any further action.
All naming submissions must contain the following:
- the reason for the proposal;
68 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
- details as to why the new/amended name is considered to be appropriate; - evidence that the proposed name conforms to the policies outlined in this document; - if the proposal does not conform to the policies, strong evidence to justify why such a name is warranted, including evidence of consultation with emergency services and other service providers; - the location (including relevant localities and local government areas) or extent of the road, administrative boundary or feature to be considered; - a map or diagram showing the full extent of the area or road to which the name is to be applied; - information regarding any public consultation that has been undertaken, or evidence of support that has been gathered; - if the proposal is not submitted by a local government, evidence of local government support; - if the proposed name is Indigenous in origin, evidence of consultation with relevant Indigenous groups; - if the proposal is to name or amend a name that exists across two or more local government boundaries, evidence of consultation with all relevant local governments; and - contact details of the proposer(s).
Should Council proceed with the project, information relating to the intended works will be communicated to all affected properties as part of the project delivery strategy.
STRATEGIC IMPLICATIONS
This proposal does not contain any strategic implications
POLICY IMPLICATIONS
This proposal does not contain any policy implications
FINANCIAL IMPLICATIONS
Council has allocated $2,000 in its 2015/2016 annual budget towards the costs associated with this project.
LEGAL AND STATUTORY IMPLICATIONS
Local Government have the responsibility for street addressing. The Minister for Lands, through the geographic names committee approves the naming of a road and this includes private roads.
69 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Private roads
In order to minimise confusion, standardise address allocations and support emergency services, all road naming policies and addressing standards shall be applied. They will be processed as a regular naming application and shall be submitted to Landgate for approval.
Private roads include but are not limited to:
- some roads or driveways to battle-axe blocks; - roads indicated on community subdivision plans; - roads in various cluster developments; - roads on private property and - other forms of “rights of way”; Naming a road on private land does not mean that Landgate, the Minister for Lands or the Local Government is accepting responsibility for that road other than of ensuring its name meets required naming policies of Western Australia.
RISK IMPLICATIONS
The proposed solution is seen as low risk. Not addressing the issue is seen as a higher risk than the proposed solution.
ENVIRONMENTAL IMPLICATIONS
This proposal does not contain any notable environmental implications.
SOCIAL IMPLICATIONS
This proposal does not contain any notable social implications.
OFFICER COMMENT / DETAILS
The Geographic Names Committee Guidelines (Attachment 3) state that all roads shall be named, including private roads which are generally open to the public for access or for services.
The access easements into Bejoording do not constitute public roads, but meet the requirements to be designated as a private road as they are continuously open to the public for access and this includes emergency services vehicle use. The delivery of emergency services is often impeded for residents and businesses when private road names are not officially recorded and in place. Fifty two letters were sent out to residents of Bejoording inviting them to select a name from each of the three categories listed and it was requested that the selection form be returned to the Shire of Toodyay by 17 April 2015. At the closure of this date, seventeen selections were received back to Council of which three were objections.
70 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Since receiving these submissions, staff have created a plan of Bejoording which now includes proposed private road names based on the request forms returned back from residents (Attachment 4).
In respect to the three objections received, all three were of the opinion that the existing numbering arrangement was working well and no change to the current system was necessary. As a result of these requests it is proposed that Seventh Road be extended to continue left of Hussy Road, as no changes to the existing numbering on this road will be required and the easement off One Man Road be renamed Blackstone Road as this easement is not owned or part of the property owners land.
OFFICERS RECOMMENDATION/COUNCIL RESOLUTION NO 163/08/15
MOVED Cr Madacsi
That Council endorse the list of names presented on the proposed private road naming map for Bejoording and that this plan be forwarded onto the Landgate Geographical Naming Committee for approval. MOTION CARRIED 7/0
71 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.4 CORPORATE SERVICES
9.4.1 List of Payments – July 2015
Date of Report: 4 August 2015 Name of Shire of Toodyay Applicant/Proponent/s: File Reference: FIN6 Author: Kerry Wandless – Accounts Officer Responsible Officer: Cherie Delmage – Manager Corporate Services Previously Before N/A Council: Author's Disclosure of Nil Interest: Nature of Council's Review Role in the matter: Attachments: 1. List of Payments – July 2015. Voting Requirements: Simple majority
PURPOSE OF THE REPORT
To present all cheques and electronic payments raised during the month of July 2015.
BACKGROUND
Creditor invoices are processed as they are received and on the 15th and final day of every month, cheques and electronic fund transfers are raised for payments.
CONSULTATION IMPLICATIONS
This report did not require consultation.
STRATEGIC IMPLICATIONS
This report does not contain any notable strategic implications.
POLICY IMPLICATIONS
Council has delegated authority to the Chief Executive Officer to make payments from the Municipal and Trust Accounts.
72 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
FINANCIAL IMPLICATIONS
This report does not contain any notable financial implications.
LEGAL AND STATUTORY IMPLICATIONS
Section 5.42 of the Local Government Act 1995 allows the local government to delegate its powers to the Chief Executive Officer.
Regulation 13 of the Local Government (Financial Management) Regulations 1996 states that where the Chief Executive Officer has delegated authority to make payments from the municipal and trust accounts, a list of such payments is to be presented to Council at the next meeting.
RISK IMPLICATIONS (including DAIP)
This report does not contain any notable risk implications.
ENVIRONMENTAL IMPLICATIONS
This report does not contain any notable environmental implications.
SOCIAL IMPLICATIONS
This report does not contain any notable social implications.
OFFICER COMMENT / DETAILS
Electronic Funds Transfers (EFT) are for payments transferred directly to creditor bank accounts.
Bank Payment Vouchers (BPV) are for direct debits against the bank account such as bank fees and charges etc.
Internal Payment Vouchers (IPV) are vouchers raised internally for payroll related expenditures which are paid through Council’s on-line (internet) banking system.
Municipal Cheque numbers 12088, 12105 and 12119 were cancelled and re- issued.
Trust Cheque number 1422 was cancelled and re-issued.
The balance of creditors after the final cheque run for the month of July 2015 was $89,286.92.
73 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
OFFICERS RECOMMENDATION/COUNCIL RESOLUTION NO 164/08/15
MOVED Cr Craddock
That Council note payments listed and presented for the month of July 2015 as follows: a) Trust Fund Cheques numbered 1443 to 1448 amounting to $4,811.57; b) Electronic Fund Transfers (EFT) payments numbered EFT18262 to EFT18412 and Municipal Fund Cheques numbered 12120 to 12132 amounting to $617,579.98; and c) Direct Debits numbered IPV525 to IPV527 and BPV2246 to BPV2277 amounting to $295,743.48; and d) Super Direct Debits totalling $40,064.54 as being paid. MOTION CARRIED 7/0
74 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.4.2 Financial Statements – July 2015
Date of Report: 17 August 2015 Name of Shire of Toodyay Applicant/Proponent/s: File Reference: FIN3 Author: Narelle Rodger - Accountant Responsible Officer: Cherie Delmage – Manager Corporate Services Previously Before N/A Council: Author's Disclosure of Nil Interest: Nature of Council's Review Role in the matter: 1. Monthly Financial Statements including Outstanding Rates Debtors and Outstanding Sundry Debtors for month ending 31 July 2015; Attachments: and 2. Bank Reconciliations for month ending 31 July 2015. Voting Requirements: Simple majority
PURPOSE OF THE REPORT
To accept the Monthly Financial Statements, Outstanding Rates and Outstanding Sundry Debtors Information and the Bank Reconciliations for the period ending 31 July 2015.
BACKGROUND
Regulation 34(4) of the Local Government (Financial Management) Regulations 1996 states:
A statement of financial activity and the accompanying documents referred to in sub regulation (2) is to be –
a) Presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and b) Recorded in the minutes of the meeting at which it is presented.
These reports are prepared after all the end of month payments and receipts have been processed.
75 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
CONSULTATION IMPLICATIONS
This report did not require consultation.
STRATEGIC IMPLICATIONS
This report does not contain any notable strategic implications.
POLICY IMPLICATIONS
This report does not contain any notable policy implications.
FINANCIAL IMPLICATIONS
This report does not contain any notable financial implications.
LEGAL AND STATUTORY IMPLICATIONS
Regulation 34 of the Local Government (Financial Management) Regulations 1996 requires a statement of Financial Activity to be prepared each month which is to contain the following details: a) Annual budget estimates; b) Budget estimates to the end of the month; c) Actual amount of expenditure and revenue; d) Material variances between comparable amounts in b) and c) and above; and e) The net current assets at the end of the month to which the statements relates i.e.: surplus/deficit position.
The Statement is to be accompanied by: a) Explanation of the composition of net current assets, less committed assets and restricted assets; b) Explanation of the material variances; and c) Such other information considered relevant by the local government.
Section 6.4 of the Local Government Act 1995 requires a local government to prepare financial reports.
Regulation 34 and 35 of the Local Government (Financial Management) Regulations 1996 sets out the form and content of the financial reports.
RISK IMPLICATIONS (including DAIP)
This report does not contain any notable risk implications.
ENVIRONMENTAL IMPLICATIONS
This report does not contain any notable environmental implications.
76 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
SOCIAL IMPLICATIONS
This report does not contain any notable social implications.
OFFICER COMMENT / DETAILS
Attached are the Monthly Financial Statements, Outstanding Rates and Outstanding Sundry Debtors Information and Bank Reconciliations for the period ending 31 July 2015.
OFFICERS RECOMMENDATION/COUNCIL RESOLUTION NO 165/08/15
MOVED Cr Lloyd
That Council accept the Monthly Financial Statements, Outstanding Rates and Outstanding Sundry Debtors Information and Bank Reconciliations for the period ending 31 July 2015. MOTION CARRIED 7/0
77 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.4.3 Connor’s Cottage – Future Use
Date of Report: 4 August 2015 Name of Applicant / N/A Proponent/s: File Reference: A294 Author: Cherie Delmage – Manager Corporate Services Responsible Officer: Stan Scott – Chief Executive Officer Previously Before No Council: Author's Disclosure of Nil Interest: Nature of Council's Role in the matter: Attachments: 1. Extract – Minutes – OCM – 27 April 2006; 2. Correspondence – provided within CMI; 3. Map and Plans; 4. Renovations needed to bring it up to standard provided within CMI; and 5. 2015 Sales Market Appraisal – provided within CMI.
Voting Requirements: Simple majority
PURPOSE OF THE REPORT
To consider the long term future use of Connor’s Cottage, 5 (Lot 3) Piesse Street, Toodyay.
BACKGROUND
Connor’s Cottage (the Cottage) is located at Lot 3 Piesse Street, Toodyay and is zoned ‘Town Centre’ under Town Planning Scheme No. 4. This allows for a variety of commercial uses as well as residential.
The Cottage is listed in the Shire of Toodyay Municipal Inventory of Heritage Places and its conservation recommendation is that it be retained and conserved if possible.
At its Ordinary Meeting held 23 March 2006, Council resolved:
‘That Council, in accordance with the provisions of Section 6.8 (1) (b) of the Local Government Act 1995, authorise in advance the purchase of Lot 3
78 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Piesse Street, Toodyay (being Volume 1766 and Folio 608) for consideration of $350,000.00 plus settlement costs.’
The purpose or rationale behind the purchase of the Cottage does not appear to have been stated as a specific direction but the following information/comments were noted in the report that was presented to the Council on 23 March 2006:
‘Whilst Council has not determined absolutely the intended use of Connor’s Cottage, it will be utilised to enhance the development of Piesse Street as a cultural and tourist focused precinct.’
‘The purchase of Connor’s Cottage is considered to be an astute investment as we are confident that it will either produce another revenue stream or provide social or cultural value.’
‘..the purchase of the property will be of benefit to Toodyay through facilitating and enhancing the heritage and tourist precinct development. The Shire Depot will be moving in the near future and the land will expand that which is under the ownership and control of the Shire in the area.’
‘… in years to come the community will applaud the Shire for having the foresight and strategic planning to buy Connor’s Cottage.’
At the Ordinary Meeting of Council held 27 April 2006, in relation to the Purchase of the Cottage, there were several responses to ‘Previous Public Questions Taken on Notice’ and during ‘Public Question Time’ (Attachment 1).
There appears to have been some concern regarding the process of purchasing the Cottage which resulted in the Department of Local Government& Regional Development requesting clarification.
Former CEO Mr Graham Merrick responded with a letter (Attachment 2 – provided under confidential cover) which gave a timeline of events leading up to the purchase of the Cottage. It appears that the Department were satisfied with the response and no further clarification was sought nor action taken.
A letter from Ragbags Sewing Group was received by the Shire in August 2006 requesting use of the Cottage be made available to the community as a community centre. Former CEO Mr Graham Merrick responded as follows:
‘Connor’s Cottage was purchased by Council due to its strategic location and at this time its end use has not been finalised. However, the most probable use is likely to be related to tourism and or culture and the arts.
Given the number of public buildings currently available for use by groups such as Ragbags Sewing Group it is unlikely that Connor’s Cottage will be made available as a community centre.’
A letter from ‘The Hayes Family’ was received by the Shire in June 2007 noting that the Cottage was empty and had been for some time and if it would be possible
79 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 for them to rent it as a private residence. Former CEO Mr Graham Merrick responded as follows:
‘Although Connor’s Cottage may appear empty, it will be used for staff housing in the immediate future and as a consequence is unavailable.’
It would appear that from the date of settlement (28 March 2006) until mid-late 2007, the Cottage was empty until it was utilised for the purpose of staff housing.
The Cottage was continuously occupied by a staff member until early 2012 and was again occupied for six months by a staff member in 2013.
During the brief vacant periods and since 2013, the Cottage has been used predominantly for overnight usage when staff are required to stay late for meetings and/or commence early and to reduce safety risks in long late night/early morning drives.
In February 2012, former Senior Building Surveyor, Mr Graeme Bissett did an assessment of the Cottage titled ‘Renovations needed to bring it up to a contemporary standard’ with a schedule of estimated costs (Attachment 3 – provided under confidential cover).
CONSULTATION IMPLICATIONS
Consultation has occurred with the CEO and Manager Planning & Development.
STRATEGIC IMPLICATIONS
The Shire of Toodyay Community Strategic Plan identifies the need for a new Administration Centre in Year 8 (2021/2022).
POLICY IMPLICATIONS
This report has no significant policy implications.
FINANCIAL IMPLICATIONS
Maintenance costs for the Cottage for the previous five years are as follows:
Details 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015
Building $ 8,848.84 $ $ $ 4,085.23 $ 443.29 10,071.50 33,860.87
Gardens $ 474.65 $ $ $ 854.04 $ 0.00 800.76 501.93
Total $ 9,323.49 $ $ $ 4,939.27 $ 443.29 10,872.26 34,362.80
80 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Financial implications will vary depending on Council’s decision on how to utilise the Cottage into the future. If a decision to sell the Cottage is made, associated costs would be those relating to the sale of a property.
If a decision to refurbish the Cottage is made for a different purpose, the costs will be dependent on the extent of the refurbishment.
Whilst maintenance work was minimal recently, older buildings do generally require a higher level of maintenance particularly when being utilised and capital works will also be required to retain and preserve the historic building.
LEGAL AND STATUTORY IMPLICATIONS
There are no legal or statutory implications relative to this item.
RISK IMPLICATIONS (including DAIP)
If a decision was made to use the facility for a commercial purpose, the Cottage is not considered disabled friendly and would be difficult to make so.
The existing toilets (two) in the Visitor Centre are not fully compliant in regards to disabled access but there is the possibility to remedy this.
ENVIRONMENTAL IMPLICATIONS
There are no environmental implications relative to this item.
SOCIAL IMPLICATIONS
There are no social implications relative to this item.
OFFICER COMMENT / DETAILS
The Cottage was originally built in the 1860s and is a fully air-conditioned three bedroom building with a number of separate living areas (Attachment 4 – provided under confidential cover).
For its age, the Cottage is considered to be in good condition:
Ducted air-conditioning to the cottage was installed in 2012/2013; The roof was replaced in 2012/2013 including roof framing repairs and repairs to the patio framing; Damp proofing repairs were carried out in 2013/2014; Landscaping to fix drainage issues which included retaining works, new side fence, removal of an external toilet and paving was carried out in 2013/2014; New external painting was carried out in 2014/2015; The front fence was repaired in 2014/2015 and
81 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Internal repainting is planned for in the 2015/2016 Annual Budget.
Apart from regular maintenance expenditure, foreseeable expenditure over the next twenty years is:
An external repaint in approximately ten years; Internal repaint/s depending on use but within the minimum next seven to ten years; A refurbishment of the bathroom is due now but is dependent on future use; Rear/side/front boundary fencing will require staged replacement over the next five, ten and fifteen years; The air conditioning system will require replacement in the next ten to fifteen years; and Depending on use, the kitchen may require refurbishment in the next ten years.
It is anticipated that the roof, flooring, walls and timber framing should last over twenty years.
The site is 784m2 and has the following structures:
Connor’s Cottage – 146.6m2; Veranda – 142.6m2; Carport – 32.7m2; and Small Garden Shed.
It is located alongside a building which along with being the Visitor Centre (VC) for the Shire of Toodyay, it also houses the Community Development Department. This team consists of:
Manager Community Development; Administration Officer – Community Development; Events/Project Officer; Museum Curator; Recreation Coordinator – part-time; and Visitor Centre Customer Service Officer x 5 part-time.
The VC was recently refurbished to create additional office space and utilise space left with the removal of the Lolly Shoppe.
It has two unisex toilets which are not fitted with disabled access. There has been a request for this to be considered and submitted to Council for budget consideration.
82 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Option 1 Refurbish and repurpose the Cottage to enable all staff who are currently located in the Donga to move to the Cottage. The donga is a ‘temporary’ building that has been ‘in-situ’ for over fifteen years and is becoming a safety hazard that cannot be maintained long term.
Option 2 Refurbish and repurpose the Cottage along with the existing Visitor Centre Building and develop the entire site to house a new administration centre which incorporates both buildings.
The benefit of doing this would be to reduce ‘defragmentation’ of the organisation.
Currently we have staff who work from the Visitor Centre, Library, Works Depot, Museum, Donga and Administration Centre. Whilst some of these separations are unavoidable, it would be preferable from a team/organisation perspective as well as a one stop community shop perspective to keep these together.
In regards to the overall site if Option 2 is given consideration, the land area is summarised as follows:
784m2 of the subject lot with 660m2 directly behind the Cottage undeveloped (excluding the land to the side of the carport); 310m2 land from the boundary of the Cottage to the Visitor Centre; 940m2 of land from the perimeter of the veranda closest to the mill back the Cottage boundary land; The Visitor Centre including the veranda is 370m2; There is 1,005m2 of cleared land directly behind the Cottage and to the side of the Visitor Centre (currently used for parking) if it were combined; and The combined land area that would be useable (excluding Connor’s Mill land area) is 2,120m2 which includes the Cottage and Visitor Centre buildings.
Another consideration is the road reserve which is located between the train station and the Cottage. It is possible that this could be developed as part of the Depot Precinct and/or include a portion of land to enable a car-park for administration and customers.
Option 3 Sell the Cottage and put funds aside into Reserve until such time as a new Administration Centre is required.
Option 4 Refurbish and repurpose the Cottage for community use.
83 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Option 5 Refurbish and repurpose the Cottage for commercial (e.g.: Workers Hub as identified in Economic Development Plan.) or tourism use.
OFFICERS RECOMMENDATION
That Council authorise the CEO to:
1. Engage an architect to prepare a feasibility study of development of the Connor’s Cottage and Visitor Centre precinct into a future Administration Centre;
2. Seek advice from an architect on the possible use of existing foundations of the temporary building at the rear of the Council Administration Building (the ‘donga’) to construct a fit for purpose office extension to the present administration building;
3. Prepare a report for Council from the results of these investigations on long term administration office accommodation options; and
4. Prepare a project plan as an interim measure for the relocation of the Planning and Development Department from the Donga to Connor’s Cottage for consideration by Council.
Cr Greenway moved the Officer’s Recommendation.
Cr Craddock objected to the motion.
Cr Chitty seconded the motion.
Debate commenced.
Cr Craddock foreshadowed an alternative motion as follows:
That Council authorise the CEO to:
1. Engage an architect to prepare a report on the options for the future accommodation of the Shire’s administrative functions. The report should consider the following:
a) Feasibility of the development of the Connor’s Cottage and Visitor Centre precinct into a future Administration Centre;
b) Feasibility of extending or upgrading the existing old Courthouse Building (the current Shire Administration) including using the footprint of the exiting donga or extending into other areas of the site with low archaeological significance;
84 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
c) The likely cost of these options compared to developing a new building.
2. Prepare a project plan as an interim measure for the relocation of the Planning and Development Department from the Donga to Connor’s Cottage for consideration by Council.
The motion was put.
OFFICER’S RECOMMENDATION
MOVED Cr Greenway SECONDED Cr Chitty
That Council authorise the CEO to:
1. Engage an architect to prepare a feasibility study of development of the Connor’s Cottage and Visitor Centre precinct into a future Administration Centre;
2. Seek advice from an architect on the possible use of existing foundations of the temporary building at the rear of the Council Administration Building (the ‘donga’) to construct a fit for purpose office extension to the present administration building;
3. Prepare a report for Council from the results of these investigations on long term administration office accommodation options; and
4. Prepare a project plan as an interim measure for the relocation of the Planning and Development Department from the Donga to Connor’s Cottage for consideration by Council. MOTION LOST 0/7
Cr Craddock moved a motion as follows:
That Council authorise the CEO to:
1. Engage an architect to prepare a report on the options for the future accommodation of the Shire’s administrative functions. The report should consider the following:
a) Feasibility of the development of the Connor’s Cottage and Visitor Centre precinct into a future Administration Centre;
b) Feasibility of extending or upgrading the existing old Courthouse Building (the current Shire Administration) including using the footprint of the exiting donga or extending into other areas of the site with low archaeological significance;
85 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
c) The likely cost of these options compared to developing a new building.
2. Prepare a project plan as an interim measure for the relocation of the Planning and Development Department from the Donga to Connor’s Cottage for consideration by Council.
Cr Lloyd objected to the motion.
Cr Madacsi seconded the motion.
Debate commenced.
The motion was put.
MOTION/COUNCIL RESOLUTION NO 166/08/15
MOVED Cr Craddock SECONDED Cr Madacsi
That Council authorise the CEO to:
1. Engage an architect to prepare a report on the options for the future accommodation of the Shire’s administrative functions. The report should consider the following:
a) Feasibility of the development of the Connor’s Cottage and Visitor Centre precinct into a future Administration Centre;
b) Feasibility of extending or upgrading the existing old Courthouse Building (the current Shire Administration) including using the footprint of the exiting donga or extending into other areas of the site with low archaeological significance;
c) The likely cost of these options compared to developing a new building.
2. Prepare a project plan as an interim measure for the relocation of the Planning and Development Department from the Donga to Connor’s Cottage for consideration by Council.
MOTION CARRIED 5/2
The Shire President adjourned the meeting at 6.00 pm.
The Shire President resumed the meeting at 6.44 pm.
The Manager Corporate Services was not present at resumption of the meeting.
The Manager Community Development was not present at resumption of the meeting.
86 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.5 EXECUTIVE SERVICES
9.5.1 Rural Water Council of WA – Council Representative
Date of Report: 3 August 2015 Name of Applicant / Rural Water Council of WA Proponent/s: File Reference: WAT1 Author: Stan Scott – Chief Executive Officer Responsible Officer: Stan Scott – Chief Executive Officer Previously Before No. Council: Author's Disclosure of Nil Interest: Nature of Council's Advocacy Role in the matter: Attachments: Nil. Voting Requirements: Simple majority
PURPOSE OF THE REPORT
To nominate a member who will represent the Shire of Toodyay on the Rural Water Council.
BACKGROUND
Information about the role of the Rural Water Council of WA (Inc), was provided by Executive Officer Mr Robert Dew. The objectives and purposes of the Rural Water Council (revised in 2011) are to:
raise awareness of water supply issues relating to farmland and communities in rural and dry land agricultural areas; endeavour to obtain equitable distribution state wide of funds for water supply improvement to minimise the difficulty caused by the inadequate domestic, spraying and stock water in dry land agricultural areas; work with all relevant Government agencies, water advisory groups and other stakeholders to encourage and support research and development to optimise alternative management and use of water supplies; raise awareness of the need to improve and maintain rural and town water supplies and infrastructure; contribute to regional planning and policies relating to the allocation and use of water resources in rural and dry land agricultural areas; represent the water needs of our member communities;
87 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
raise awareness of the need to effectively manage water resources; and Provide input to and seek membership of appropriate water advisory groups and the like.
Current members are the Shires of Dandaragan, Dumbleyung, Goomalling, Koorda, Lake Grace, Merredin, Moora, Mount Marshall, Mukinbudin, Narembeen, Nungarin, Victoria Plains, Westonia, Wongan-Ballidu and York and a number of individual persons. Although the majority of members are currently local governments, membership is open to any person, association, organisation, public body, local government or regional group of local governments. Each local government member is entitled to appoint two representatives; these are not restricted to elected members.
Representatives from the Office of the Minister for Water, Department of Water, Water Corporation, Wheatbelt Development Commission, Department of Agriculture and Food WA, Wheatbelt NRM, also participate as observers and provide reports to meetings. Members of Parliament or their representatives also regularly attend.
In recent years the Group has met annually with the Minister for Water to discuss issues of concern. The next meeting with the Minister is scheduled for 16 October 2015, however this is subject to final confirmation by the Minister.
The Group currently meets three times per year - March (AGM), July and October. The March and October meetings are held at the Water Corporation in Northam. The July meeting is hosted by a member Local Government.
The Group was set up in the early 1950s and was incorporated in 1955. Its early focus was on the completion and extension of the comprehensive water scheme.
CONSULTATION IMPLICATIONS
Executive Officer of the Rural Water Council of WA (Inc), Mr Robert Dew.
STRATEGIC IMPLICATIONS
The Shire of Toodyay Community Strategic Plan lists the Strategic Focus (Wheatbelt Strategic Framework) under the heading “Valued Natural Amenity” four objectives, one of which is “Water management is improved with community amenity and industry development benefits”
The Avon Sub Regional Economic Strategy (2012) suggests the Shire of Toodyay undertake a series of actions to effectively leverage the economic opportunities. Two of these actions are listed as follows:
Development of a ‘green focused’ policy and planning for the town in order to facilitate the establishment of an environmentally sensitive town. This needs to include the feasibility study of Toodyay’s capacity to provide regional recycling services, drainage capacity and also possibility of processing and reusing waste water; and
88 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Strategic investment in potable water infrastructure to facilitate residential land release and to provide areas for the development of an education and recreation precinct.
POLICY IMPLICATIONS
Membership Associations (including local governments) are entitled to nominate two (2) voting delegates. This membership is not restricted to elected members.
Members Policy M.7 “Council Representatives on Committees that are not Committees of Council” will be the policy that members follow in respect to representing the Shire of Toodyay.
FINANCIAL IMPLICATIONS
The 2015 Local Government Membership fees were $150.00. The membership year is April to March and is pro-rated for new members. GST is not applicable. Membership has already been paid for the 2015 year ($112.50).
2016 fees will not be set until the AGM in March, but advice received is that they are anticipated to be similar to the 2015 fees.
LEGAL AND STATUTORY IMPLICATIONS
In Council Policy M.7 – Council Representatives on Committees that are not Committees of Council a section titled Reference/Associated Documents lists Sections s2.7, s.2.10, and s.5.45(2). These sections are stated as follows:
2.7. Role of council (1) The council — (a) governs the local government’s affairs; and (b) is responsible for the performance of the local government’s functions. (2) Without limiting subsection (1), the council is to — (a) oversee the allocation of the local government’s finances and resources; and (b) determine the local government’s policies.
[Section 2.7 amended by No. 17 of 2009 s. 4.]
2.10. Role of councillors A councillor — (a) represents the interests of electors, ratepayers and residents of the district; and (b) provides leadership and guidance to the community in the district; and
89 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
(c) facilitates communication between the community and the council; and (d) participates in the local government’s decision-making processes at council and committee meetings; and (e) performs such other functions as are given to a councillor by this Act or any other written law.
5.45. Other matters relevant to delegations under this Division (1) ** not stated in this report. (2) Nothing in this Division is to be read as preventing — (a) a local government from performing any of its functions by acting through a person other than the CEO; or (b) a CEO from performing any of his or her functions by acting through another person.
RISK IMPLICATIONS (including DAIP)
There are no risk implications relative to this item.
ENVIRONMENTAL IMPLICATIONS
There are no environmental implications relative to this item.
SOCIAL IMPLICATIONS
There are no social implications relative to this item.
OFFICER COMMENT / DETAILS
The Rural Water Council of WA met in March 2015. Their next meeting is Friday 16 October 2015 in Northam. At this meeting the Minister for Water is expected to be attending.
In regard to the Sport and Recreation Precinct the issues Stage One of the project will include all the core infrastructure for the project including power and water for the site.
Stage Two includes the construction of a 4.2km pipe line from the Toodyay waste water treatment plans to the recreation precinct, together with associated infrastructure, to allow reticulation of sporting fields with recycled water. This project is expected to attract State Government funding, but this has not yet been confirmed and does not form part of the business case for Stage One.
It is recommended that the Shire President and CEO attend the October meeting of the Rural Water Council of WA as delegates representing the Shire.
90 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
OFFICERS RECOMMENDATION
That Council:
1. Nominate Cr ………………. and the CEO as delegates to the Rural Water Council of WA (Inc); and
2. Nominate Cr ………………. and the Manager Works and Services as deputy delegates to the Rural Water Council of WA (Inc).
The Shire President sought nominations in respect to the delegates to be nominated.
Cr Greenway nominated herself.
Cr Chitty nominated Cr Dow.
Cr Madacsi nominated herself.
The CEO provided clarification on the provisions of Section 5.10 (4) of the Act giving precedence to the President in nominations for a Committee.
Cr Dow accepted his nomination.
Cr Dow moved a motion as follows:
That Council:
1. Nominate Cr Dow and the CEO as delegates to the Rural Water Council of WA (Inc); and
2. Nominate Cr Greenway and Cr Madacsi as deputy delegates to the Rural Water Council of WA (Inc).
Cr Rayner seconded the motion.
Clarification was sought.
The motion was put.
OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 167/08/15
MOVED Cr Dow SECONDED Cr Rayner
That Council:
1. Nominate Cr Dow and the CEO as delegates to the Rural Water Council of WA (Inc); and
2. Nominate Cr Greenway and Cr Madacsi as deputy delegates to the Rural Water Council of WA (Inc). MOTION CARRIED 6/1
91 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.6 COMMITTEE REPORTS
9.6.1 Bush Fire Advisory Committee Recommendation – Appointment of FCO Positions
Date of Report: 11 August 2015 Name of Applicant / Community Emergency Services Manager/Bush Fire Proponent/s: Advisory Committee File Reference: COC3 Author: R Koch – Community Emergency Services Manager (CESM) Responsible Officer: S Scott – Chief Executive Officer Previously Before Special Meeting of Council held on 21 October 2014 Council: (Resolution No 300/10/14); (Resolution No 303/10/14); and (Resolution No 304/10/14). Author's Disclosure of Nil. Interest: Nature of Council's Executive. Role in the matter: Attachments: 1. Resolutions made by Council in regard to the FCO review; 2. Bush Fire Advisory Committee Minutes; and 3. Summary of Training. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To consider a recommendation made by the Bush Fire Advisory Committee at their meeting held on 4 August 2015.
BACKGROUND
In accordance with Council Policy A.17 – Council Consideration of Committee Recommendations “Recommendation from Council Committees will be considered by Council at the earliest opportunity.”
Recommendation – Appointment of FCO Positions
At a Bush Fire Advisory Committee Meeting held on 4 August 2015 a recommendation was made to Council in relation to the Appointment of FCO Positions. This follows on from resolutions made by Council in regard to a request made by the Committee in May 2014 to conduct a review into the
92 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 operations and duties conducted by the Shire of Toodyay appointed Fire Control Officers (Attachment 1).
CONSULTATION IMPLICATIONS
The CESM and CBFCO conducted a FCO review meeting held at the Coondle fire shed which was attended by the majority of existing FCO’s. Prior to the meeting a discussion paper was sent to all FCO’s for them to comment on and provide feedback. Consultation was conducted with the Shire of Toodyay Chief Bush Fire Control Officer and the District Officer from DFES who provided feedback on the way other Shires use FCO’s.
STRATEGIC IMPLICATIONS
Bushfire Management is an outcome that the Council has identified to meet the aspirations for Toodyay as a liveable and thriving Shire in Toodyay 2023 Strategic Community Plan. The focus of the outcome is to increase the number of registered volunteers for the Bush Fire Brigades.
POLICY IMPLICATIONS
The Fire Control Officer review noted the limited opportunities for FCOs to gain experience in incident control duties as these roles are often taken on by the Chief, Deputy Chiefs or CESM. An outcome of the review was to ensure that all FCO’s were adequately skilled to take leadership roles within fire incidents, and that a reduction in FCO positions would provide FCO’s with greater opportunity to build the skill base for future leadership positions.
At the 21 October 2014 Special Meeting, Council moved to resolve that as part of resolution number 300/10/14:
“The number of FCOs in the Shire of Toodyay be limited to 11 volunteers and designated staff;”
Council adopted the Bushfire Operating Procedures as Council’s Interim Policy on 24 June 2014. These procedures set out preferred levels of training and qualification for different positions within the firefighting hierarchy.
The extract below is from 10.3.8 of the BFB Administration Manual which denotes the criteria of a Bush Fire Control Officer as follows:
Knowledge of managing a volunteer organisation; Knowledge of all Fire Response Plans in the Shire of Toodyay; Knowledge of the Bush Fires Act 1954; Ability to attend further fire and emergency management training; Effective Interpersonal Skills; Good Written and Verbal Communication Skills; Leadership Skills; Management Skills; Experience in managing operations; and the
93 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Ability to perform under stressful conditions.
The extract below is from 10.10 of the BFB Administration Manual:
Qualifications of Deputy Chief Bush Fire Control Officer – Firefighting experience of 8 years; Following courses completed: o Introduction to Fire Fighting; o Bush Fire Fighting; o Crew Leader; o Advanced Bush Fire Fighting; o Structural Fire Fighting; o Sector Commander; o Fire Control Officer; o Incident Controller Level 1; o AIIMS awareness; and o Ground Controller.
FINANCIAL IMPLICATIONS
If Council chooses to appoint all 14 persons recommended by the BFAC to be FCO’s, there may be additional costs in respect to the issue of a red emergency beacon and magnetic signs for the driver and passenger doors of their vehicle to allow them to be easily identified on the fire ground in the carrying out of Council Resolution 300/10/14. The additional cost would be around $2,000.
LEGAL AND STATUTORY IMPLICATIONS
Local Governments appoint Bushfire Control Officers under Section 38 the Bushfires Act 1954 and the duties of these volunteers are set out in the legislation.
RISK IMPLICATIONS (including DAIP)
FCO’s are provided powers under Section 39 of the Bush Fires Act 1954. While the appointment of FCO’s aim to reduce risk to the community by providing leadership in control of Bush Fire incidents, having an untrained or under-skilled FCO increases the potential exposure to the following risks:
Reputational Risk – There is a potential reputational risk to the Shire should review of a major incident expose unacceptable levels of training/skill or oversight in the appointment of FCO’s; and Social/Economic/Environmental Risk – There is the potential for social, economic and environmental impact of incidents, where life or property or other significant asset is lost due to unacceptable levels of training/skill or oversight in the appointment of FCO’s.
94 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Operation of an FCO outside provisions of the Bushfires Act could expose the organisation or the individual to liability for the resulting consequences of the action taken.
In response to this risk, Council moved to adopt the Bushfire Operating Procedures as Council’s Interim Policy on 24 June 2014 which sets out the qualities and qualifications of an FCO. In addition, the 21 October 2014 Special Meeting of Council resolved to limit the number of FCO’s to improve the ability for FCO to maintain their skills.
ENVIRONMENTAL IMPLICATIONS
This proposal does not contain any notable environmental implications.
SOCIAL IMPLICATIONS
Under the Bush Fires Act 1954 the Shire of Toodyay appoints Fire Control Officers (FCO) to conduct prevention and suppression duties on behalf of Shire Council. The basic duty of an FCO is to write permits to burn, infringe individuals who do not comply under the Bush Fires Act 1954, take control of wildfire incidents and perform leadership duties as required within brigades and on the fire ground.
OFFICER COMMENT / DETAILS
A training review was undertaken as part of the FCO review process. Ensuring all FCO’s are trained to an appropriate standard is important in ensuring the Shire can confidently expect that the duties of FCO will be carried out, in a way which will not cause damage to the Shire, and that competencies will withstand post incident investigations which are now commonplace for large incidences.
Key to this review was analysis of training competencies in line with the Bush Fire Operating Procedures. All FCO’s were sent correspondence from the Shire that included a copy of their training record. All FCO’s were requested to provide information back to the Shire as follows:
1. An indication of their intent to either wish to continue (or to step down from) their FCO duties; and 2. Review their training record and report any errors and/or omissions in respect to it. There were four responses indicating a desire to step down. There was no advice provided in respect to any errors or omissions in the training records sent out.
It is also noted that since the August 2015 BFAC meeting where this issue was considered, a resignation was received from an additional current FCO (M Heath). As such his name will not appear in the BFAC Recommendation nor the Alternative Officer’s Recommendation.
95 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Only two candidates (M McBride and D Bartels) were assessed as having completed all of the courses listed in the Bush Fire Operating Procedures (s.10.3.8) (Attachment 3).
In light of there being only two candidates who met all training requirements, the next step was to evaluate completion rates of what courses were considered to be “senior courses” for operational duties an FCO would be expected to perform. These courses were:
Ground Controller; Sector Commander; Fire Control Officer; Incident Controller Level 1.
It was envisaged that those candidates having completed:
All four “senior courses”: would be provided the opportunity to continue as an FCO; Three of the four “senior courses”: would be provided with the opportunity for FCO appointment, conditional on a commitment to complete the outstanding “senior course” as a matter of priority; and One/Two of the “senior courses” would not continue as an FCO in the short-term, but would be afforded training opportunities with the ability for future nomination and consideration for FCO duties. The BFAC considered and in essence rejected the above, and as per the following recommendation, recommend that all candidates be appointed/re-appointed with further time allocated to meet the training standard of the Bush Fire Operating Procedures.
This recommendation is for the appointment of 14 FCOs and as such does not align with Council’s 21 October 2014 resolution (300/10/14) limiting volunteer FCO numbers to 11.
Given the powers given to an FCO under the Bush Fires Act 1954, it is important that those who are designated as FCOs by the Shire have sufficient training and opportunity to maintain and refine their skill. These considerations formed part of the reasoning in the Officer’s Recommendations which resulted in resolution (300/10/14).
The Financial Implications mentioned in this report would not be triggered by adoption of this alternate recommendation.
Council seeks BFAC advice to ensure that there is confidence in FCO’s. All FCO’s recommended by Staff have been endorsed by the BFAC, but BFAC were
96 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015 not comfortable withdrawing appointment of existing FCO’s with extensive fire experience.
The alternate Officer’s Recommendation puts forward for endorsement as FCO’s those candidates with the most relevant training, in line with the ‘senior courses’ outlined earlier in this report. The candidate put forward have a minimum of three of the four ‘senior’ courses, with the exception of the townsite position drawn from the Fire and Rescue Brigade.
BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That Council reappoint the following candidates suitable for continued appointment as an FCO based on their completion of the ten courses specified in the Standard Operating Procedures:
1. Craig Stewart; 2. Garry Forsyth; 3. Michael Rogers; 4. Heather Wearmouth; 5. Murray McBride; 6. Dieter Bartels; 7. Lawrence Hayward; 8. Rowan Hunter; 9. Jay Wakka; 10. Charles Wroth; 11. Geoff Ludemann; 12. Kim Maddrell; 13. Brian Wood; and 14. Gordon Bowman
On the proviso that in the next 12 months those candidates have completed all four of the “senior courses”.
ALTERNATIVE OFFICER’S RECOMMENDATION 2
That:
1. Council note the recommendation made by the Bush Fire Advisory Committee;
2. Council appoint the following candidates as FCO’s for the Shire excluding the Toodyay Townsite:
97 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
1. Craig Stewart; 2. Garry Forsyth; 3. Michael Rogers; 4. Heather Wearmouth; 5. Murray McBride; 6. Dieter Bartels; 7. Lawrence Hayward; 8. Rowan Hunter; and 9. Jay Wakka
3. Council appoint Gordon Bowman as FCO for the townsite area with Ian MacGregor endorsed for appointment should Gordon be unable to fulfil this role.
Cr Rayner moved the Bush Fire Advisory Committee recommendation as follows:
That Council reappoint the following candidates suitable for continued appointment as an FCO based on their completion of the ten courses specified in the Standard Operating Procedures:
1. Craig Stewart; 2. Garry Forsyth; 3. Michael Rogers; 4. Heather Wearmouth; 5. Murray McBride; 6. Dieter Bartels; 7. Lawrence Hayward; 8. Rowan Hunter; 9. Jay Wakka; 10. Charles Wroth; 11. Geoff Ludemann; 12. Kim Maddrell; 13. Brian Wood; and 14. Gordon Bowman
On the proviso that in the next 12 months those candidates have completed all four of the “senior courses”.
Cr Lloyd objected to the motion.
Cr Craddock seconded the motion.
Debate commenced.
Clarification was sought.
98 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Cr Madacsi moved an amendment to the motion as follows:
That the first paragraph of the motion be reworded to read as follows:
That Council reappoint the following candidates for continued appointment as an FCO conditional on their completion of the ten courses specified in the Standard Operating Procedures:
Cr Rayner did not accept the amendment.
The amendment was lost for want of a seconder.
The motion was put.
BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION/COUNCIL RESOLUTION NO 168/08/15
MOVED Cr Rayner SECONDED Cr Craddock
That Council reappoint the following candidates suitable for continued appointment as an FCO based on their completion of the ten courses specified in the Standard Operating Procedures:
1. Craig Stewart; 2. Garry Forsyth; 3. Michael Rogers; 4. Heather Wearmouth; 5. Murray McBride; 6. Dieter Bartels; 7. Lawrence Hayward; 8. Rowan Hunter; 9. Jay Wakka; 10. Charles Wroth; 11. Geoff Ludemann; 12. Kim Maddrell; 13. Brian Wood; and 14. Gordon Bowman
On the proviso that in the next 12 months those candidates have completed all four of the “senior courses”. MOTION CARRIED 6/1
Cr Madacsi requested that her vote against the motion be recorded.
99 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.6.2 Bush Fire Advisory Committee Nomination – Appointment of Chief and Deputy BFCO Positions
Date of Report: 11 August 2015 Name of Applicant / Community Emergency Services Manager/Bush Fire Proponent/s: Advisory Committee File Reference: COC3 Author: R Koch – Community Emergency Services Manager (CESM) Responsible Officer: S Scott – Chief Executive Officer Previously Before Annually. Last time was in October 2014. Council: Author's Disclosure of Nil. Interest: Nature of Council's Executive. Role in the matter: Attachments: 1. Refer to the Bush Fire Advisory Committee Minutes provided; and 2. Excerpt of criteria and qualifications for Chief Bush Fire Control Officers and Deputy FCO’s. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To receive the nominations made by the Bush Fire Advisory Committee at their meeting held on 4 August 2015 and consider the appointment of Chief and Deputy Bush Fire Control Officers.
BACKGROUND
The Bush Fire Advisory Committee Minutes (Attachment 1) contain nominations made by the Bush Fire Advisory Committee of the following people as Bush Fire Control Officers:
Chief Bush Fire Control Officer Craig Stewart Deputy Chief Bush Fire Control Officer No 1 Rowan Hunter Deputy Chief Bush Fire Control Officer No 2 Robert Koch Acting Chief until Craig Stewart’s return from leave Mick Rogers
CONSULTATION IMPLICATIONS
There was no further consultation.
100 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
STRATEGIC IMPLICATIONS
Bushfire Management is an outcome that the Council has identified to meet the aspirations for Toodyay as a liveable and thriving Shire in Toodyay 2023 Strategic Community Plan. The focus of the outcome is to increase the number of registered volunteers for the Bush Fire Brigades.
POLICY IMPLICATIONS
Council adopted the Bushfire Operating Procedures as Council’s Interim Policy on 24 June 2014. These procedures set out preferred levels of training and qualification for different positions within the firefighting hierarchy.
The Criteria and Qualifications of both the Chief and Deputy FCO’s differ from each other and the standard FCO (refer to Attachment 2).
The extract below is from 10.3.8 of the BFB Administration Manual which denotes the criteria of a Bush Fire Control Officer as follows:
Knowledge of managing a volunteer organisation; Knowledge of all Fire Response Plans in the Shire of Toodyay; Knowledge of the Bush Fires Act 1954; Ability to attend further fire and emergency management training; Effective Interpersonal Skills; Good Written and Verbal Communication Skills; Leadership Skills; Management Skills; Experience in managing operations; and the Ability to perform under stressful conditions.
The extract below is from 10.10 of the BFB Administration Manual:
Qualifications of Deputy Chief Bush Fire Control Officer – Firefighting experience of 8 years; Following courses completed: o Introduction to Fire Fighting; o Bush Fire Fighting; o Crew Leader; o Advanced Bush Fire Fighting; o Structural Fire Fighting; o Sector Commander; o Fire Control Officer; o Incident Controller Level 1; o AIIMS awareness; and o Ground Controller.
FINANCIAL IMPLICATIONS
There are no financial implications relative to this item.
101 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
LEGAL AND STATUTORY IMPLICATIONS
Local Governments appoint Bushfire Control Officers under Section 38 the Bushfires Act 1954 and the duties of these volunteers are set out in the legislation.
RISK IMPLICATIONS (including DAIP)
There are no risk implications relative to this item.
ENVIRONMENTAL IMPLICATIONS
There are no environmental implications relative to this item.
SOCIAL IMPLICATIONS
There are no social implications relative to this item.
OFFICER COMMENT / DETAILS
The Draft Shire of Toodyay Bush Fire Brigades Local Law 2013 states the following:
3.11 Bush Fire Advisory Committee to nominate bush fire control officers
As soon as practicable after the annual general meeting of each bush fire brigade in the district, the Bush Fire Advisory Committee is to nominate to the local government, from the persons nominated by each bush fire brigade, a person or persons for the position of a bush fire control officer(s) for the brigade area.
It is recommended that Council make appointments in line with the Bush Fire Advisory Committee nominations.
OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 169/08/15
MOVED Cr Lloyd
That Council make the following appointments under the Bush Fires Act 1954:
1. Craig Stewart be appointed to the position of Chief Bush Fire Control Officer;
2. Rowan Hunter be appointed to the position of Deputy Chief Bush Fire Control Officer No 1; and
3. Robert Koch be appointed to the position of Deputy Chief Bush Fire Control Officer No 2. MOTION CARRIED 7/0
102 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
9.6.3 Audit Committee Recommendations from May 2015 and August 2015 Audit Committee Meetings
Date of Report: 12 August 2015 Name of Applicant / Audit Committee Proponent/s: File Reference: COC2 Author: Stan Scott – Chief Executive Officer Responsible Officer: Stan Scott – Chief Executive Officer Previously Before No. Council: Author's Disclosure of Nil Interest: Nature of Council's Executive Role in the matter: Attachments: 1. Council Policy A.17; and 2. Updating Committee Meeting Status Reports. Voting Requirements: Simple Majority
PURPOSE OF THE REPORT
To receive recommendations made by the Audit Committee at meetings held 14 May 2015 and 13 August 2015.
BACKGROUND
In accordance with Council Policy A.17 – Council Consideration of Committee Recommendations “Recommendation from Council Committees will be considered by Council at the earliest opportunity.”
At an Audit Committee Meeting held 14 May 2015 a recommendation was made to Council as follows:
“The Audit Committee recommends to Council that the Administration review the Administration Policy A.17 in regards to Committee recommendations to Council and put in place any measures required to facilitate this policy.”
Since the recommendation made by the Audit Committee in May 2015 every effort has been made to ensure that status reports have been included in the addendum of the committee minutes and this information is also then transposed onto a Committee Meeting Status Report that is then included in the monthly Council Forum program. This is in accordance with the policy.
103 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
At an Audit Committee Meeting held 13 August 2015 recommendations were made to Council as follows:
Recommendation 1 – Policy A.17
A recommendation was made to Council in relation to a possible amendment being made to the Policy within the first paragraph under the heading “Recommendations of a Committee Meeting” as follows:
That the Audit Committee make a recommendation to Council as follows:
“That when Policy A.17 is reviewed the words “and community members of the Committee” be inserted after the words “to elected members”
Recommendation 2 - Connor’s Cottage
That the Audit Committee make a recommendation to Council as follows:
“That Council is provided with all costings including repairs, maintenance and all other outgoings for the last two years in relation to Connor’s Cottage.”
Recommendation 3 - Projected Ratios
That the Audit Committee make a recommendation to Council as follows:
“That Council and the Audit Committee be provided with the projected ratios for the end of the 2015/2016 financial year under the adopted budget.”
CONSULTATION IMPLICATIONS
Recommendation 1 – Policy A.17
There has been no further consultation in relation to this recommendation made by the Audit Committee.
Recommendation 2 Connor’s Cottage
There has been no further consultation in relation to this recommendation made by the Audit Committee.
Recommendation 3 Projected Ratios
There has been no further consultation in relation to this recommendation made by the Audit Committee.
104 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
STRATEGIC IMPLICATIONS
Recommendation 1 – Policy A.17
There are no strategic implications relative to this recommendation.
Recommendation 2 - Connor’s Cottage
There are no strategic implications relative to this recommendation.
Recommendation 3 - Projected Ratios
There are no strategic implications relative to this recommendation.
POLICY IMPLICATIONS
Recommendation 1 – Policy A.17
Council Policy A.17 will be reviewed as part of the Policy Manual review.
Recommendation 2 - Connor’s Cottage
There are no policy implications relative to this recommendation.
Recommendation 3 - Projected Ratios
There are no policy implications relative to this recommendation.
FINANCIAL IMPLICATIONS
Recommendation 1 – Policy A.17
There are no financial implications relative to this recommendation.
Recommendation 2 - Connor’s Cottage
There are no financial implications relative to this recommendation.
Recommendation 3 - Projected Ratios
There are no financial implications relative to this recommendation.
LEGAL AND STATUTORY IMPLICATIONS
The Local Government (Audit) Regulations 1996 s.16(a)(i) states as follows:
16. Audit committee, functions of an audit committee — (a) is to provide guidance and assistance to the local government —
105 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
(i) as to the carrying out of its functions in relation to audits carried out under Part 7 of the Act; and
RISK IMPLICATIONS (including DAIP)
Recommendation 1 – Policy A.17
The only risk implication will be in relation to the following up of recommendations made to Council where status reports are not updated prior to and following a Committee Meeting; and where they are also not included in the addendum to the minutes of a Committee meeting. In cases where no recommendations have been made to Council and the status report has not been changed a notation will be put onto the Committee Meeting Status report incorporated into the Council Forum Program to state that no recommendations were made at the relevant Committee Meeting.
Recommendation 2 - Connor’s Cottage
There are no risk implications relative to this recommendation
Recommendation 3 - Projected Ratios
There are no risk implications relative to this recommendation.
ENVIRONMENTAL IMPLICATIONS
Recommendation 1 – Policy A.17
There are no financial implications relative to this recommendation.
Recommendation 2 - Connor’s Cottage
There are no environmental implications relative to this recommendation.
Recommendation 3 - Projected Ratios
There are no environmental implications relative to this recommendation.
SOCIAL IMPLICATIONS
Recommendation 1 – Policy A.17
There are no financial implications relative to this recommendation.
Recommendation 2 - Connor’s Cottage
There are no social implications relative to this recommendation.
106 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
Recommendation 3 - Projected Ratios
There are no social implications relative to this recommendation.
OFFICER COMMENT / DETAILS
Recommendation 1 – Policy A.17
In accordance with Policy A.17, unconfirmed minutes of a Committee Meeting are provided as a soft (electronic) copy to elected members when they are placed on Council dashboard within the timeframe specified in the Local Government Act 1995. Further to this the Minutes are posted to the Shire of Toodyay Website for the following Committees:
Local Emergency Management Committee Bush Fire Advisory Committee Works Advisory Committee Museum Advisory Committee Community Depot Management Advisory Committee
Copies of the Minutes from the Audit Committee are provided to the Audit Committee as a soft (electronic) copy via email. Further to this, in accordance with Council Resolution 343/11/14 “confidential minuted items of Council and Forum that relate to Audit Committee Recommendations are forwarded to the non-Council Audit Committee Members once finalised.”
Since the Audit Committee recommendation made in May 2015, every effort has been made to ensure that status reports have been included in the addendum of the Committee Minutes and this information is then transposed onto a Committee Meeting Status Report that is included in the monthly Council Forum program. This is in accordance with the Policy.
In cases where no recommendations have been made to Council and the status report has not been changed the procedure is that a notation will be put onto the Committee Meeting Status report incorporated into the Council Forum Program to state that no recommendations were made at the relevant Committee Meeting. This notation is also included on a status report for the Committee.
Recommendations from the Committee are considered, accompanied by an Officer Report, at the next appropriate Council meeting. There will be occasions where a recommendation can be held up in times where a change may affect Policy or, such as the case with Connor’s Cottage, when the recommendation is included in other works being undertaken in related matters (e.g. Asset Rationalisation). In this instance, the procedure will be that it will be noted in the Committee Meeting Status report incorporated into the Council Forum Program.
Council Policy A.17 is attached for perusal (Attachment 1). The Policy will be reviewed when all policies get reviewed. There is now a procedure in relation to the updating of Status Reports for Committees (Attachment 2).
107 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
AUDIT COMMITTEE RECOMMENDATION 1 – POLICY A.17/COUNCIL RESOLUTION NO 170/08/15
MOVED Cr Lloyd
That Council :
1. Authorise Administration to review Council Policy A.17 in regards to Committee recommendations to Council and put in place any measures required to facilitate this Policy; and 2. Consider the insertion of the words “and community members of the Committee” after the words “to elected members” within the first paragraph under the heading “Recommendations of a Committee Meeting” when reviewing Policy A.17. MOTION CARRIED 7/0
AUDIT COMMITTEE RECOMMENDATION 2 – CONNOR’S COTTAGE/ COUNCIL RESOLUTION NO 171/08/15
MOVED Cr Greenway
That Council request Administration to provide all costings including repairs, maintenance and other outgoings for the last two years in relation to Connor’s Cottage at the Ordinary Council Meeting to be held in November 2015.
MOTION CARRIED 7/0
AUDIT COMMITTEE RECOMMENDATION 3 – PROJECTED RATIOS
The Audit Committee recommends to Council that:
That Council request Administration to provide projected ratios for the end of the 2015/2016 financial year under the adopted budget.
Cr Lloyd moved Audit Committee Recommendation 3 – Projected Ratios.
Cr Madacsi seconded the motion.
Clarification was sought.
Cr Madacsi spoke to the motion.
The motion was put.
108 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
AUDIT COMMITTEE RECOMMENDATION 3 – PROJECTED RATIOS/ COUNCIL RESOLUTION NO 172/08/15
MOVED Cr Lloyd SECONDED Cr Madacsi
That Council request Administration to provide projected ratios for the end of the 2015/2016 financial year under the adopted budget.
MOTION CARRIED 7/0
109 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil.
11. NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT NEXT MEETING
Nil.
12. QUESTIONS OF MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN
Nil.
13. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING
13.1 MEMBERS
13.1.1 Cr Craddock – AROC Housing Project
Cr Craddock advised of new business of an urgent nature, regarding the AROC Housing Project that she wished to introduce by decision of the meeting.
Cr Craddock moved a motion as follows:
That Council considers Item 13.1.1 AROC Housing Project as new business of an urgent nature.
The Shire President requested a motion be moved in accordance with Standing Order 5.2 (2) that the meeting be closed to the public.
MOTION/COUNCIL RESOLUTION NO 173/08/15
MOVED Cr Craddock
That Council move behind closed doors in accordance with Standing Order 5.2(2) order for confidential business to be discussed.
MOTION CARRIED 7/0
The meeting was closed to the public in accordance with Section 5.23(2) (b), (c) and (e) (iii) of the Local Government Act 1995.
All members of the public departed the Council Chambers at 7.42 pm.
110 MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
MOTION/COUNCIL RESOLUTION NO 177/08/15
MOVED Cr Craddock
That a report be prepared on the progress of the joint Butterly Shire Aged Care Accommodation Project for consideration at the September Forum.
MOTION CARRIED 7/0
13.2 EMPLOYEES
Nil.
14. CONFIDENTIAL BUSINESS
Nil.
15. NEXT MEETINGS
Council Forum 8 September 2015 Local Laws Advisory Committee 15 September 2015 Council Meeting 22 September 2015
MOTION/COUNCIL RESOLUTION NO 178/08/15
MOVED Cr Rayner
That Council move from behind closed doors.
MOTION CARRIED 9/0
The Council Chambers were re-opened at 8.28 pm. The Shire President read aloud resolution 177/08/15 for the benefit of the public gallery:
16. CLOSURE OF MEETING
The Shire President declared the meeting closed at 8.30 pm.
111
ADDENDUM Attachments to Minutes of the
ORDINARY MEETING OF COUNCIL
25 August 2015
ADDENDUM ATTACHMENTS TO MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
NOT TO BE GIVEN OUT TO THE PUBLIC
NOT PUBLIC INFORMATION
ADDENDUM ATTACHMENTS TO MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
CONTENTS
COMMUNITY DEVELOPMENT N/A
PLANNING AND DEVELOPMENT 1
9.2.1 Proposed Variation to LPP 26 Subdivisional Requirements Vehicle Crossovers - 939 Clackline – Toodyay Road, Hoddy’s Well 1
1. Current Lot Layout; 1 2. Crossover Locations; 2 3. Shire Location; 3 4. Application Letter; 4 5. Subdivisional Layout; and 5 6. Land within Toodyay/Northam Shire. 6
9.2.2 Proposed Scheme Amendment No. 9 7
1. Planning Scheme No. 4 Amendment No. 9. 7
9.2.3 AROC Strategic Waste Management Plan 2015-2020 24
1. AROC Strategic Waste Minimisation Plan 2015-2020 24
9.2.4 Asset Recommendations – Buildings with a current specific shire function or use and Buildings with a commercial Purpose 75
1. Building Asset Report 75
9.2.5 Lot 3 Clackline Toodyay Road – Extractive Industry Licence - Vernice 131
1. Extractive Industries Application; 131 2. Map – Extractive Industry; 163 3. Schedule of Submissions; and 164 4. Map – Environmental. 168 5. Tabled Photographs - Manager Planning & Development 169
NOT TO BE GIVEN OUT TO THE PUBLIC
NOT PUBLIC INFORMATION
ADDENDUM ATTACHMENTS TO MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
WORKS AND TECHNICAL SERVICES 175
9.3.1 Request to take responsibility of the Duke Street Rail Footbridge 175
1. Correspondence and from Main Roads WA; and 175 2. Photos of the Duke Street footbridge. 177
9.3.2 Rural Street Addressing in Bejoording 181
1. Bejoording Local History and Bejoording Return List of Names provided by Toodyay Historical Society; 181 2. Name Choice Easement Letter; 202 3. Geographic Names Committee Guidelines; and 205 4. Bejoording aerial photograph and Plan of private roads. 273
CORPORATE SERVICES 275
9.4.1 List of Payments – July 2015 275
1. List of Payments – July 2015 275
9.4.2 Financial Statements – July 2015 285
1. Monthly Financial Statements including Outstanding Rates Debtors and Outstanding Sundry Debtors for month ending 28 July 2015; and 285 2. Bank Reconciliations for month ending 28 July 2015. 382
9.4.3 Connor’s Cottage – Future Use 385
1. Extract – Minutes – OCM – 27 April 2006; 385 2. Correspondence – provided within CMI N/A 3. Map and Plans; and 389 4. Renovations needed to bring it up to standard - provided within CMI; N/A 5. 2015 Sales Market Appraisal – provided within CMI N/A
NOT TO BE GIVEN OUT TO THE PUBLIC
NOT PUBLIC INFORMATION
ADDENDUM ATTACHMENTS TO MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
EXECUTIVE SERVICES N/A
9.5.1 Rural Water Council of WA – Council Representative N/A
No Attachments N/A
COMMITTEE REPORTS 393
9.6.1 Bush Fire Advisory Committee Recommendation – Appointment of FCO Positions 393
1. Resolutions made by Council in regard to the FCO review; 393 2. Excerpt of Bush Fire Advisory Committee Minutes; and 394 3. Summary of Training. 397
9.6.2 Bush Fire Advisory Committee Nomination – Appointment of Chief and Deputy BFCO Positions 398
1. Excerpt of Bush Fire Advisory Committee Minutes 398 2. Excerpt of criteria and qualifications for Chief Bush Fire Control Officers and Deputy FCO’s. 400
9.6.3 Audit Committee Recommendations from May 2015 and August 2015 Audit Committee Meetings 404
1. Council Policy A.17; and 404 2. Updating Committee Meeting Status Reports. 405
NOT TO BE GIVEN OUT TO THE PUBLIC
NOT PUBLIC INFORMATION
ADDENDUM ATTACHMENTS TO AGENDA OF ORDINARY MEETING OF COUNCIL TO BE HELD IN COUNCIL CHAMBERS ON 25 AUGUST 2015
NOT TO BE GIVEN OUT TO THE PUBLIC
NOT PUBLIC INFORMATION
Attachment 1 - Item 9.2.1
Attach 1 – Lot layout before the subdivision Pt lot 1 & M1830 Area of Crossovers (see Att 2 for detail)
1
Attachment 2 - Item 9.2.1
Attachment 2 Crossover locations affected (x 2)
2 Attachment 3 - Item 9.2.1
Attachment 3 Shire location of site (Toodyay town site)
3 Attachment 4 - Item 9.2.1
4 Attachment 5 - Item 9.2.1
5 Attachment 6 - Item 9.2.1
Attachment 6 Yellow line shows boundary with Northam Shire to left
6 Attachment 1 - Item 9.2.2
SHIRE OF TOODYAY
LOCAL PLANNING SCHEME NO. 4
AMENDMENT NO. 9
SCHEME AMENDMENT REPORT
7 Attachment 1 - Item 9.2.2
PLANNING AND DEVELOPMENT ACT 2005
RESOLUTION DECIDING TO AMEND A PLANNING SCHEME
SHIRE OF TOODYAY LOCAL PLANNING SCHEME NO. 4 AMENDMENT NO. 9
Resolved that the Council, in pursuance of Section 75 of the Planning and Development Act 2005, amend the Planning Scheme by:
1. Insert into Schedule 1 – Dictionary of Defined Words and Expressions, the following:
Cabin means a dwelling forming part of a tourist facility that is — (a) an individual unit other than a chalet; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period;
Chalet means a dwelling forming part of a tourist facility that is — (a) a self-contained unit that includes cooking facilities, bathroom facilities and separate living and sleeping areas; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period.
Rural home business means a dwelling or land around a dwelling used by an occupier of the dwelling to carry out a business, service or profession if the carrying out of the business, service or occupation — (a) does not involve employing more than 2 people who are not members of the occupier’s household; and (b) will not cause injury to or adversely affect the amenity of the neighbourhood; and (c) does not occupy an area greater than 200 m2; and (d) does not involve the retail sale, display or hire of any goods; and (e) does not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood; and (f) does not involve the presence, use or calling of more than 3 vehicles at any one time or of a vehicle more than 30 tonnes gross weight.
Tearooms means premises similar to those of a restaurant but from which only snacks and light refreshments are served during normal working hours and the term includes premises referred to as café.
2. Insert into Table 1 – Zoning Table, the land uses of Cabin, Chalet, Rural Home Business and Tearooms as follows:
8 Attachment 1 - Item 9.2.2
Land Use Rural Rural Residential Rural Living Cabin A X A Chalet A X X Rural Home Business D D D Tearooms D D D Note: In other all zones these land uses are ‘X’ (or prohibited) uses.
3. Insert into Schedule 2 – Additional Uses:
No. Description of Land Additional Use Conditions 6 Avalon Homestead – Lot Chalet or Motel 1. Uses in accordance with the Rural zone. Sub 45 (389) Julimar Reception Centre (IP) 2. Tourist facility shall consist of chalets, Road, Toodyay Restaurant (IP) motel, reception centre and restaurant. Tourist Facility 3. Reception centre and restaurants are incidental uses. 4. Accommodation is for short-term 5. Additional uses require prior planning approval. 7 Oliomio – Lot 228 (431) Tearooms (IP) 1. Uses in accordance with the Rural Parkland Drive, Toodyay Shop (IP) Residential zone. Tourist Facility 2. Shop is an incidental use to the Rural Pursuit and only produce grown and produced on site may be sold on site. 3. Additional uses require prior planning approval. 8 Cartref Park – Lot 66 Recreation – Private 1. Uses in accordance with the Rural (136) Howard Road, (Gardens) Residential zone. Julimar Tearooms (IP) 2. Additional uses require prior planning Tourist Facility approval. 9 Health Retreat – Lot 17 Chalet or Motel 1. Uses in accordance with the Rural zone. Julimar Road, Toodyay Reception Centre (IP) 2. Tourist facility shall consist of chalets, Restaurant (IP) motel, reception centre and restaurant. Tourist Facility 3. Reception centre and restaurants are incidental uses. 4. Additional uses require prior planning approval. 10 The Limes Orchard & Chalet 1. Uses in accordance with the Special Farmstay, Lot 57 (81) Shop (IP) Residential zone. Clarkson St & Lot 97 (65) Tourist Facility 2. Tourist facility shall consist of chalets, rural Beaufort St, West pursuit and shop. Toodyay 3. Shop is an incidental use to the Rural Pursuit and only produce grown and produced on site may be sold on site. 4. Additional uses require prior planning approval.
Dated this ………………………… day of …………………….. 20………
………………………..………………… CHIEF EXECUTIVE OFFICER
9 Attachment 1 - Item 9.2.2
Minister for Planning Proposal to Amend a Planning Scheme
Local Authority: Shire of Toodyay
Description of Planning Scheme: Local Planning Scheme No. 4
Type of Scheme: Local Zoning Scheme
No. of Amendment: 9
Proposal:
1. Insert into Schedule 1 – Dictionary of Defined Words and Expressions, the following:
Cabin means a dwelling forming part of a tourist facility that is — (a) an individual unit other than a chalet; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period;
Chalet means a dwelling forming part of a tourist facility that is — (a) a self-contained unit that includes cooking facilities, bathroom facilities and separate living and sleeping areas; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period.
Rural home business means a dwelling or land around a dwelling used by an occupier of the dwelling to carry out a business, service or profession if the carrying out of the business, service or occupation — (a) does not involve employing more than 2 people who are not members of the occupier’s household; and (b) will not cause injury to or adversely affect the amenity of the neighbourhood; and (c) does not occupy an area greater than 200 m2; and (d) does not involve the retail sale, display or hire of any goods; and (e) does not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood; and (f) does not involve the presence, use or calling of more than 3 vehicles at any one time or of a vehicle more than 30 tonnes gross weight.
Tearooms means premises similar to those of a restaurant but from which only snacks and light refreshments are served during normal working hours and the term includes premises referred to as café.
10 Attachment 1 - Item 9.2.2
2. Insert into Table 1 – Zoning Table, the land uses of Cabin, Chalet, Rural Home Business and Tearooms as follows:
Land Use Rural Rural Residential Rural Living Cabin A X A Chalet A X X Rural Home Business D D D Tearooms D D D Note: In other all zones these land uses are ‘X’ (or prohibited) uses.
3. Insert into Schedule 2 – Additional Uses zones:
No. Description of Land Additional Use Conditions 6 Avalon Homestead – Lot Chalet or Motel 1. Uses in accordance with the Rural zone. Sub 45 (389) Julimar Reception Centre (IP) 2. Tourist facility shall consist of chalets, Road, Toodyay Restaurant (IP) motel, reception centre and restaurant. Tourist Facility 3. Reception centre and restaurants are incidental uses. 4. Accommodation is for short-term 5. Additional uses require prior planning approval. 7 Oliomio – Lot 228 (431) Tearooms (IP) 1. Uses in accordance with the Rural Parkland Drive, Toodyay Shop (IP) Residential zone. Tourist Facility 2. Shop is an incidental use to the Rural Pursuit and only produce grown and produced on site may be sold on site. 3. Additional uses require prior planning approval. 8 Cartref Park – Lot 66 Recreation – Private 1. Uses in accordance with the Rural (136) Howard Road, (Gardens) Residential zone. Julimar Tearooms (IP) 2. Additional uses require prior planning Tourist Facility approval. 9 Health Retreat – Lot 17 Chalet or Motel 1. Uses in accordance with the Rural zone. Julimar Road, Toodyay Reception Centre (IP) 2. Tourist facility shall consist of chalets, Restaurant (IP) motel, reception centre and restaurant. Tourist Facility 3. Reception centre and restaurants are incidental uses. 4. Additional uses require prior planning approval. 10 The Limes Orchard & Chalet 1. Uses in accordance with the Special Farmstay, Lot 57 (81) Shop (IP) Residential zone. Clarkson St & Lot 97 (65) Tourist Facility 2. Tourist facility shall consist of chalets, rural Beaufort St, West pursuit and shop. Toodyay 3. Shop is an incidental use to the Rural Pursuit and only produce grown and produced on site may be sold on site. 4. Additional uses require prior planning approval.
11 Attachment 1 - Item 9.2.2
SHIRE OF TOODYAY LOCAL PLANNING SCHEME NO. 4 AMENDMENT NO. 9
1. Introduction
The purpose of this scheme amendment is to correct anomalies surrounding existing uses that resulted following the adoption of the current local planning scheme.
It is considered most appropriate to correct these issues prior to the Shire embarking on a review of the Local Planning Strategy and developing a new local planning scheme to provide the community guidance in the use of rural land for ancillary low impact tourism purposes and to give surety and clarity to the affected landowners.
2. Background
Since adoption of the current local planning scheme in 2008 it has been realised that a number properties with tourist-related uses on rural land have now become prohibited uses and should have been identified as non-conforming uses prior to the adoption of the Scheme.
As the Shire is about to embark on a review of the local planning strategy and development of a new scheme it is necessary to correct these anomalies to provide a suitable level of permissibility for the landowners to continue to carry on their businesses.
Tourist businesses located on rural land is quite common in the Shire and is considered appropriate where the use is complementary to agricultural uses, or where the land size or natural constraints make it more appropriate to use the land for purposes other than agriculture.
3. State & Regional Planning Context
State Planning Strategy 2050
Tourism is identified in the SPS as a key economic driver for the State in its economic development and the directive is to access and enhance a wide range of tourism experiences. By providing enabling provisions in LPS4 it is giving landowners and the community to broaden tourism experiences in Toodyay, and therefore optimising economic development opportunities consistent with the SPS.
By giving landowners increased diversification of land uses on rural land it will assist in achieving another objective of the SPS and the Toodyay LPS, which is to reduce fragmentation of rural land.
12 Attachment 1 - Item 9.2.2
Wheatbelt Land Use & Infrastructure Framework (Draft)
The tourism potential of Toodyay is acknowledged in the Framework as a result of its built heritage making it an important day-trip visitor destination. The Framework also acknowledges the potential to build on the tourist potential of the region’s rich pioneering heritage through townsite revitalisation projects and development of specialist tours.
SPP 2.5 Land Use Planning in Rural Areas
The objectives of SPP2.5 are to: a) To protect rural land from incompatible uses by: (i) requiring comprehensive planning for rural areas; (ii) making land use decisions for rural land that support existing and future primary production and protection of priority agricultural land, particularly for the production of food; and (iii) providing investment security for the existing and future primary production sector. b) To promote regional development through provision of ongoing economic opportunities on rural land. c) To promote sustainable settlement in, and adjacent to, existing urban areas. d) To protect and improve environmental and landscape assets. e) To minimise land use conflicts.
Policy statement 5.3 aims to provide policy provisions for regional variations, economic opportunities and regional development as follows: Western Australia is a large and diverse state with regional variations of climate, economic activity, cultural values, demographic characteristics and environmental conditions. The WAPC’s decisions will be guided by the need to provide economic opportunities for rural communities and to protect the State’s primary production and natural resource assets. Therefore: a) the WAPC will continue to promote rural zones in schemes as highly flexible zones that cater for a wide range of rural land uses that can support primary production and value adding, small-scale tourism, environmental protection and biodiversity conservation; b) the differing needs of the various regions are recognised and regional variations may be considered where they meet the stated objectives of this policy, are evidence-based and are supported in strategies and schemes; and c) if there is no strategy or scheme justifying variations to this policy, this policy shall prevail.
The proposed amendments are consistent with the provisions of the SPP and will not discourage the main use of rural land for agricultural purposes.
13 Attachment 1 - Item 9.2.2
4. Local Planning Context
Toodyay Local Planning Strategy
Key objectives of the LPS for rural areas are to encourage economic growth in rural areas and to provide a range of rural lifestyle opportunities whilst protecting broad-hectare farming.
Section 2.5.4 of the LPS addresses tourism and identifies that the town of Toodyay and its rural hinterland have the potential to tap into the tourism market, particularly the intrastate travel and day visit market sourced from the Perth metropolitan area. Key attractions include the Shire’s built heritage, the scenic and recreational attributes of the Avon Valley, rural industries (including the growing farm-stay accommodation market) and national parks.
The Strategy identifies the need for a tourism strategy to fully explore an unknown potential to consider growth opportunities, servicing requirements and how to accommodate tourism in a manner that safeguards the long-term sustainability of the Shire’s many resources.
Council recently resolved to initiate a review of the LPS, which will commence with community consultation on the needs and wants of the Toodyay community in conjunction with a desktop review of the Shire’s Community Strategic Plan to ensure that all of the Shire’s strategic planning documents are consistent.
Toodyay Local Planning Scheme No. 4
The Toodyay Local Planning Scheme No. 4 (LPS4) sets out the following objectives for the Rural and Rural Residential zones as follows:
Rural The objectives of the Rural zone are to: (i) protect broad-scale agriculture from un-planned breakdown of rural land: (ii) subject to (i) above: a) provide for tourist related activities, including farm stay, bed and breakfast and holiday accommodation; b) provide for a range of rural related uses such as intensive agriculture, aquaculture, rural pursuits; and (iii) ensure the protection of and conservation of native vegetation.
Rural Residential The objectives for the rural residential zone are to: (i) provide for a range of lifestyle opportunities as permitted under the zoning table and other provisions of the scheme. (ii) maintain and enhance the rural character and amenity of the locality; (iii) enhance the district's social and economic structure without detrimentally affecting the landscape, environment and existing agricultural activity; (iv) ensure the protection and conservation of native vegetation;
14 Attachment 1 - Item 9.2.2
(v) ensure that lot sizes and shapes are rationally related to the topography and state of land development; and (vi) have regard for the visual aspect of the site in considering development applications.
The objectives of the zones clearly anticipate lifestyle and tourism uses, however the Zoning Table does not provide for tourist uses in the rural zones, which is reflected by the number of Special Use zones in Schedule 4 that include tourism uses.
The Toodyay Local Planning Scheme No. 4 (LPS4) sets out the following objectives for the Special Residential zone as follows:
Special Residential The objectives of the Special Residential zone are to: (i) to protect the character of the Avon River environs by maintaining larger lot sizes adjacent to the Avon River; (ii) to provide for the choice of larger lots in proximity to the Town Centre zone; (iii) to ensure the provision of community services and facilities in the vicinity of Special Residential zone; (iv) to encourage innovative housing designs that complement the natural and cultural landscape of the Toodyay locality.
The permissible uses for the Special Residential zone currently include bed and breakfast establishments; home businesses and occupations; cottage industries; public recreation; and rural pursuits. These uses are based around the concept of home-based businesses and the addition of the proposed Special Use Zone is consistent with this approach.
It is proposed to formalise the uses on the subject properties by introducing additional SUZ’s into LPS4 in the short-term and in the longer-term, following the review of the Local Planning Strategy (currently underway) and the consequent development of LPS5, introduce more appropriate provisions to cater for these types of developments.
The State Tourism Planning Guidelines (2014) will be considered in the development of tourism provisions in the Local Planning Strategy review and the development of the new Local Planning Scheme.
Local Planning Policies
There are no local planning policies applicable to this proposal. However, it may be appropriate in the future to consider the introduction of a policy to guide tourism developments on Rural and Rural Residential zoned land.
15 Attachment 1 - Item 9.2.2
5. Proposal
Description of the amendment
There are 2 parts to the proposed amendment: 1. Introduction of additional defined tourism uses on Rural Residential, Rural Living and Rural zoned land into the Scheme and Land Use Zoning Table consistent with the draft Model Scheme Text (2015); and 2. Addition of 5 new Additional Uses into Schedule 2 to formalise the use of the subject properties, which were non-conforming uses/approved uses under LPS3, but were inadvertently overlooked with the introduction of LPS4.
Land Use Definitions & Zoning Table
The introduction of the following land use definitions and amendment of the zoning table will provide an improved regulatory framework for the ancillary use of rural properties for low impact tourism uses.
It should be noted that this part of the amendment is considered to be an interim measure to provide landowners and the Shire a clearer direction regarding this issue. A full assessment of the use of rural land will be conducted as part of the recently commenced review of the Local Planning Strategy.
The following definitions will be inserted into Schedule 1 – Dictionary of Defined Words and Expressions Definitions, Part 2 – Land Use, which have been obtained from the draft Model Scheme Text that will become in force in October 2015, with the exception of ‘tearooms’ that is considered necessary to provide a definition unique to rural tourism uses:
Cabin means a dwelling forming part of a tourist facility that is — (a) an individual unit other than a chalet; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period;
Chalet means a dwelling forming part of a tourist facility that is — (a) a self-contained unit that includes cooking facilities, bathroom facilities and separate living and sleeping areas; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period.
Rural home business means a dwelling or land around a dwelling used by an occupier of the dwelling to carry out a business, service or profession if the carrying out of the business, service or occupation — (a) does not involve employing more than 2 people who are not members of the occupier’s household; and (b) will not cause injury to or adversely affect the amenity of the neighbourhood; and (c) does not occupy an area greater than 200 m2; and
16 Attachment 1 - Item 9.2.2
(d) does not involve the retail sale, display or hire of any goods; and (e) does not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood; and (f) does not involve the presence, use or calling of more than 3 vehicles at any one time or of a vehicle more than 30 tonnes gross weight.
Tearooms means premises similar to those of a restaurant but from which only snacks and light refreshments are served during normal working hours and the term includes premises referred to as café.
Table 1 – Zoning Table will be amended to include the land uses of Cabin, Chalet and Rural Home Business as follows:
Land Use Rural Rural Residential Rural Living
Cabin A X A
Chalet A X X
Rural Home Business D D D
Tearooms D D D
Note: that in all other zones these uses will be ‘X’ uses.
Properties
The following properties are currently considered under the provisions of LPS4 as having non- conforming use rights. The intent of this amendment is to formalise their use prior to the review of the Local Planning Strategy and development of LPS5.
The properties are described as follows:
1. Avalon Homestead – Lot Sub 45 (381) Julimar Road, West Toodyay
Location Avalon Homestead is located between Julimar Road and Beaufort Street approximately 4 kilometres from Toodyay townsite.
Site Area & Ownership The site has an area of 2.3669 hectares and is currently owned by P J Wakefield.
Description of Current & Surrounding Land uses The property is currently used for tourist accommodation and has 16 guest rooms that accommodate up to 32 people and a conference room. The owners specialise in fully catered group bookings such as craft retreats, meditation/yoga retreats and residential conferences.
17 Attachment 1 - Item 9.2.2
The surrounding land uses are best described as rural lifestyle on lots with an average size of 2 hectares.
Physical Characteristics The site slopes from south to north and is mainly cleared as a result of the substantial infrastructure on site. Vehicular access is from Julimar Road.
Infrastructure The dwelling, guest and conference rooms are constructed centrally on the lot with formalised access and car parking. There are gardens, meditation areas, labyrinths, rotundas, and BBQ areas for guests.
Current Zoning & Proposed Additional Uses Rural – Tourist Facility consisting Chalets/Motel; Reception Centre (IP); and Restaurant (IP).
2. Oliomio – Lot 228 (439) Parkland Drive, Toodyay
Location The site is located 15 km west from Toodyay townsite along Julimar Rd and 5km down Parkland Drive.
Site Area & Ownership The site has an area of 3.8241 hectares and is currently owned by F Moran.
Description of Current & Surrounding Land uses The site is currently used to produce extra virgin olive oil, pickled olives, tapenade and dukkah, varieties of pure olive oil soap, lavender products, pottery, jewellery and lavender ice cream that are sold on site shop. The shop is open to the public on weekends as well as by appointment at other times for organised group tours.
The surrounding land uses consist of rural lifestyle and hobby farms.
Physical Characteristics The site is mainly cleared with a grove of 300 olive trees planted in rows on the north eastern corner of the site that gently slopes to the east.
Infrastructure The infrastructure currently on site consists of a dwelling, shed, processing plant and rainwater tanks.
Current Zoning & Proposed Additional Uses Rural Residential – Tourist Facility including Tearooms (IP); and Shop (IP).
18 Attachment 1 - Item 9.2.2
3. Cartref Park Country Gardens – Lot 66 (163) Howard Road, Julimar
Location Directions: From the main street of Toodyay, turn onto Harper Rd, then turn right into Julimar Rd. Continue approx. 14 km along and turn left into Sand Spring Rd, then right into Howard Rd.
Site Area & Ownership The site has an area of 5.3113 hectares and is currently owned by J Jones.
Description of Current & Surrounding Land uses Gardens were established in 1986 to provide paid visitors and organised groups a place to experience native flora and fauna habitats. Tearooms have since been established to complement the visitor experience.
Surrounding land uses are rural lifestyle and hobby farms with lots of similar size in area to the subject lot.
Physical Characteristics The gardens cover approximately half the lot with the other cleared and used for cropping. The lot slopes gently to the rear towards a watercourse.
Infrastructure There are a number of buildings constructed on the property, including a dwelling, sheds and rainwater tanks. The gardens have a formal car park and picnic area.
Current Zoning & Proposed Additional Uses Rural Residential – Tourist Facility including Recreation Private; Tearooms (IP).
4. Health Retreat – Lot 17 (1375) Julimar Road, Julimar
Location The site is located on the corner of Julimar and Sand Springs Road in the locality of Julimar, approximately 14 kilometres from the Toodyay townsite.
Site Area & Ownership
The site has an area of 75.676 hectares and is currently owned by G Hoddell.
Description of Current & Surrounding Land uses The lot is currently used as a health retreat and for grazing/cropping purposes. To the west are farming properties and to the east is the Sand Springs rural-residential estate.
Physical Characteristics The lot is partially cleared across the Julimar Road frontage with the majority of the lot containing bushland. The topography is best described as undulating sloping in a westerly direction.
19 Attachment 1 - Item 9.2.2
Infrastructure Constructed on the lot is a dwelling and ancillary structures, including tourist accommodation.
Current Zoning & Proposed Additional Uses Rural – Tourist Facility including Motel/Chalets; Reception Centre (IP); and Restaurant (IP).
5. The Limes Orchard & Farm Stay – Lot 57 (81) Clarkson St & Lot 97 (65) Beaufort St, West Toodyay.
Location The Limes is located at Lot 57 Clarkson St and Lot 97 Beaufort St, West Toodyay and is approximately 5 kilometres from the Toodyay townsite.
Site Area The site has a combined area of 9.6625 hectares.
Ownership J & P Perkins.
Description of Current & Surrounding Land uses The Limes is a farmstay with a number of accommodation options, including chalets, a cottage and camping based around a lime tree orchard.
Physical Characteristics The lot is cleared with a lime orchard planted centrally on the lot. The topography is best described as hilly rising to the east.
Infrastructure Constructed on the lot is a single dwelling, two 2 bedroom chalets, a 3 bedroom holiday cottage, ancillary sheds and a lime orchard.
Current Zoning & Proposed Additional Uses Special Residential – Tourist Facility including Chalets; Rural Pursuit; and Shop (IP).
Planning Justification
As indicated earlier in this Report, currently there are no tourism uses defined or listed in the Zoning Table in LPS4, and hence the use of Additional Uses as a way of permitting appropriate low-impact tourism uses in rural zones.
In considering the appropriateness of the subject sites continued use for tourism purposes the provisions of Planning Bulletin 83/2013 – Planning for Tourism have been considered.
20 Attachment 1 - Item 9.2.2
The PB sets out the policy position of the Western Australian Planning Commission (WAPC) to guide decision making by the WAPC and local government for subdivision, development and scheme amendment proposals for tourism purposes.
General location criteria that has been used to determine the tourism value of the site in accordance with the policy position set out in the PB includes: Accessibility – The site has adequate existing or proposed transport links (such as major road or airport access). Comment – all sites have constructed road access suitable of catering for the current and anticipated levels and type of traffic. Uniqueness – The site contains, or is in the vicinity of, an attraction or prominent and/or unique landmark of local, regional or State significance. Comment – all sites are within reasonable driving distance of the townsite of Toodyay, a recognised tourist destination. Setting – The setting of the site has an aspect and outlook that supports recreational tourism activities and/or the creation of a tourism character and ambience (e.g. immediately adjacent to a beach). Comment – The use of the properties complement the tourism and heritage aspects of Toodyay. Tourism activities and amenities – The site provides, has easy access to, or is capable of development of supporting activities and amenities such as tours, fishing, historic sites, walk trails, environmental interpretation, cafes, restaurants, shops and the like. Comment – all sites are within reasonable driving distance of the townsite of Toodyay, a recognised tourist destination.
Site specific criteria to determine the tourism value of the site includes: Suitability in a land use context – The site is located in a land use context that will not limit the extent of activities available to guests due to amenity impacts on adjoining residents or where the adjoining uses potentially detract from the tourism character of the site (e.g. located within a residential area). Comment – the land uses have not caused at conflict to date. Formalising the uses will enable improved regulatory ability if required. Capability – The site has the capacity to be developed for tourism purposes and accommodate the associated services in a manner that does not detract from the natural attributes of the site or result in environmental degradation. Examples include: clearing for bushfire protection, sewerage capacity, water supply and rubbish disposal. Comment – all sites have the capability of the existing tourism development.
6.0 Conclusion
As indicated earlier in this Report, this amendment is an interim measure and a more appropriate approach will be developed during the review of the Local Planning Strategy and the consequent development of LPS5.
21 Attachment 1 - Item 9.2.2
PLANNING AND DEVELOPMENT ACT 2005 SHIRE OF TOODYAY PLANNING SCHEME NO. 4 AMENDMENT NO. 9
The Shire of Toodyay pursuant to Section 75 of the Planning and Development Act 2005, hereby amends the above local planning scheme by:
1. Insert into Schedule 1 – Dictionary of Defined Words and Expressions, the following:
Cabin means a dwelling forming part of a tourist facility that is — (a) an individual unit other than a chalet; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period;
Chalet means a dwelling forming part of a tourist facility that is — (a) a self-contained unit that includes cooking facilities, bathroom facilities and separate living and sleeping areas; and (b) designed to accommodate short-term guests with no guest accommodated for periods totalling more than 3 months in any 12 month period.
Rural home business means a dwelling or land around a dwelling used by an occupier of the dwelling to carry out a business, service or profession if the carrying out of the business, service or occupation — (a) does not involve employing more than 2 people who are not members of the occupier’s household; and (b) will not cause injury to or adversely affect the amenity of the neighbourhood; and (c) does not occupy an area greater than 200 m2; and (d) does not involve the retail sale, display or hire of any goods; and (e) does not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood; and (f) does not involve the presence, use or calling of more than 3 vehicles at any one time or of a vehicle more than 30 tonnes gross weight.
Tearooms means premises similar to those of a restaurant but from which only snacks and light refreshments are served during normal working hours and the term includes premises referred to as café.
2. Insert into Table 1 – Zoning Table, the land uses of Cabin, Chalet, Rural Home Business and Tearooms as follows:
Land Use Rural Rural Residential Rural Living Cabin A X A Chalet A X X Rural Home Business D D D Tearooms D D D Note: In other all zones these land uses are ‘X’ (or prohibited) uses.
22 Attachment 1 - Item 9.2.2
3. Insert into Schedule 2 – Additional Uses zones:
No. Description of Land Additional Use Conditions 6 Avalon Homestead – Lot Chalet or Motel 1. Uses in accordance with the Rural Sub 45 (389) Julimar Reception Centre (IP) zone. Road, Toodyay Restaurant (IP) 2. Tourist facility shall consist of chalets, Tourist Facility motel, reception centre and restaurant. 3. Reception centre and restaurants are incidental uses. 4. Accommodation is for short-term 5. Additional uses require prior planning approval. 7 Oliomio – Lot 228 (431) Tearooms (IP) 1. Uses in accordance with the Rural Parkland Drive, Toodyay Shop (IP) Residential zone. Tourist Facility 2. Shop is an incidental use to the Rural Pursuit and only produce grown and produced on site may be sold on site. 3. Additional uses require prior planning approval. 8 Cartref Park – Lot 66 Recreation – Private 1. Uses in accordance with the Rural (136) Howard Road, (Gardens) Residential zone. Julimar Tearooms (IP) 2. Additional uses require prior planning Tourist Facility approval. 9 Health Retreat – Lot 17 Chalet or Motel 1. Uses in accordance with the Rural Julimar Road, Toodyay Reception Centre (IP) zone. Restaurant (IP) 2. Tourist facility shall consist of chalets, Tourist Facility motel, reception centre and restaurant. 3. Reception centre and restaurants are incidental uses. 4. Additional uses require prior planning approval. 10 The Limes Orchard & Chalet 1. Uses in accordance with the Special Farmstay, Lot 57 (81) Shop (IP) Residential zone. Clarkson St & Lot 97 (65) Tourist Facility 2. Tourist facility shall consist of chalets, Beaufort St, West rural pursuit and shop. Toodyay 3. Shop is an incidental use to the Rural Pursuit and only produce grown and produced on site may be sold on site. 4. Additional uses require prior planning approval.
ADOPTION
Adopted by resolution of the Shire of Toodyay at the Ordinary Meeting of the Council held on the ………… day of the ………………….. 20……. ………….………………………… SHIRE PRESIDENT
…………….……………………… CHIEF EXECUTIVE OFFICER
23 Attachment 1 - Item 9.2.3
AVON REGIONAL ORGANISATION OF COUNCILS
STRATEGIC WASTE MANAGEMENT PLAN 2015 TO 2020
Prepared for
SHIRE OF NORTHAM on behalf of the AROC member councils
IW Projects Pty Ltd 6 Anembo Close, DUNCRAIG, WA 6023 Revision: Final Rev 1 Mobile: 0402 909 291 email: [email protected] Date of Issue: 9 July 2015
24 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Table of Contents Executive Summary 1. Introduction 2. Strategic Waste Planning 3. State Waste Strategy 3.1. Creating the Right Environment 3.1.1. Impact on the Group 3.2. Waste Authority Business Plan 2014/15 3.2.1. Strategic Objectives 4. Review of Existing Group SWMP’s 4.1. Shire of Chittering 4.1.1. Priority Areas 4.1.2. Priority Wastes and Proposed Activities 4.1.3. Achievements 4.2. Shires of Dowerin and Goomalling 4.2.1. Priority Areas 4.2.2. Priority Wastes and Proposed Activities 4.2.3. Achievements 4.3. Shires of Northam and Toodyay 4.3.1. Priority Areas 4.3.2. Priority Wastes 4.3.3. Proposed Activities and Achievements 4.4. Commentary on Priority Areas 4.5. Commentary on Priority Wastes 4.6. Commentary on Achievements 5. AROC Waste Quantities 6. AROC Available Waste Management Infrastructure 7. Available Waste Management Services 8. Contracted Waste Services 9. AROC Available Recyclable Material Drop Off 10. Proposed Activities 10.1. Proposed Activity Descriptions 10.2. Proposed Activity Timing 10.3. Proposed Activity Man-hours 11. Suitable Waste Management Technology 11.1. Waste Management Technology 11.2. Available Waste Management Technology 11.3. Way Forward 12. Regional Waste Strategic Plan 2015 - 2020 12.1. Vision 12.2. Priority Areas 12.3. Priority Wastes 12.4. Regional Synergies 12.5. Proposed Activities
IW Projects Pty Ltd ii [email protected] Mobile 0402 909 291 25 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
12.6. Sustainable Waste Management Technologies 12.7. Funding 12.8. Review
IW Projects Pty Ltd iii [email protected] Mobile 0402 909 291 26 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Copyright and Disclaimer
This document has been prepared by IW Projects Pty Ltd solely for the benefit and use of the Avon Regional Organisation of Councils (AROC) incorporating the Shire of Chittering, the Shire of Dowerin, the Shire of Goomalling, the Shire of Northam, the Shire of Toodyay and the Shire of Victoria Plains.
IW Projects Pty Ltd shall assume no liability or responsibility to any third party arising out of the use of or reliance upon this document by any third party.
IW Projects Pty Ltd owns the copyright to this document and the commercial use of the document without the written permission of IW Projects Pty Ltd is strictly prohibited.
IW Projects Pty Ltd iv [email protected] Mobile 0402 909 291 27 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Executive Summary
The Avon Regional Organisation of Councils (AROC) is a regional grouping of six local governments. The AROC group represents a population of approximately 22,000 people, covers an area of approximately 10,600 km2 and was formed in 1999. Waste management has traditionally not been a major focus of the group, with the various members effectively undertaking waste management activities in isolation. The exceptions being, the Shires of Northam and Toodyay and the Shires of Dowerin and Goomalling, which have worked together to some degree on waste management matters. In February 2015, the AROC appointed IW Projects to develop a Strategic Waste Management Plan that incorporated the complete AROC region. In March 2012, the Minister for the Environment launched the WA Waste Strategy: Creating the Right Environment. The Strategy employs best practice and continuous improvement, along with target setting, as primary approaches to drive change. This document has been used as a point of reference when creating the strategic direction for the group. In conjunction with the above WA Waste Strategy, the Waste Authority develops an annual Business Plan, the current plan (Business Plan 2014/15) also includes projections through to the 2018/2019 financial year; consequently, this document provides guidance to the group on the Waste Authority’s likely direction for the majority of the duration of the group’s Strategic Waste Management Plan. The members of the AROC group have previously developed strategic waste management plans, either individually or in smaller groups. These plans were reviewed to assess past priority areas, priority waste streams, proposed activities and achievements. Across the group, there was a diverse range of priorities that were previously considered. A constant theme related to improving or implementing kerbside recycling collection services and improving the management and operation of landfill facilities. Other common areas included hazardous household waste and e-waste recycling. In recent years, there has been a dramatic improvement in the kerbside recycling collection services being offered within the region. In addition, both hazardous household waste and e-waste recovery has increased noticeably as well as an improvement in the diversion of green waste from landfill. A review of the current waste and recycling quantities being generated within the region has indicated that there are varying degrees of accuracy surrounding the quantities of materials being generated. Consequently, it is difficult to accurately determine what waste diversion impact an active recycling program will achieve.
IW Projects Pty Ltd v [email protected] Mobile 0402 909 291 28 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
The focus for this Strategic Waste Management Plan is on the quantity and type of materials that are currently being landfilled. These are the materials that need to be concentrated on to, where possible, increase waste diversion from landfill. Consequently, the quantity of current recycling is not overly important, but the range and participation rates are extremely important. This becomes the indicator of how broad the recycling base is within the individual shires and also whether there is an opportunity to increase the participation rate within the existing recycling systems. Following a review of the level of waste management services within the region, it was concluded that not all services are available to all areas within each shire. There is typically a concentration of effort in the larger town sites, with decreasing service availability as the population density decreases. The ideal is for each shire to assess the level of service provided to its community and determine the benefit of expanding the existing services into larger areas of the shire or looking at those services that are not provided and assessing the pros and cons of undertaking new services. The focus of any improvement or new service should be around minimising the quantity of waste to landfill. Consequently, increasing only kerbside waste collection is simply improving the convenience level for a portion of the community; however, not increasing waste diversion. Any new kerbside waste collection service should ideally be in conjunction with a new recycling collection service. The ideal is that each householder that is receiving a kerbside waste collection service should also be receiving a kerbside recycling service. This should be a mandatory combination. With regards to the service delivery mechanism, there is no strategic waste management benefit or disbenefit to operating services in-house or contracting them out. The main considerations are cost and efficiency. So long as the service mechanism delivers the least cost and most effective (compliant) solution, then this is deemed the best service mechanism. With the current stage of development of the waste management activities within the group, it is deemed premature to consider involvement in any substantial waste processing technology. The preference at this stage would be to concentrate on improving waste diversion from landfill through small, affordable steps before the group ventures out into larger scale and more costly solutions. In time, if there is real progress achieved within the group in maximising small-scale waste diversion, then there is the opportunity to expand the group’s horizons to include the more advanced waste technologies that are available. Based on the review of the groups previous SWMP’s and the progress achieved within the group, the following are considered the group’s priority areas: • Waste management activity coordination and leadership • Data collection • Existing recycling activities • Additional recycling activities • Landfill management • Community education
IW Projects Pty Ltd vi [email protected] Mobile 0402 909 291 29 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
• Increased participation in recycling activities. Based on the above priority areas, the following are the group’s priority wastes: • Comingled recyclables waste • Household Hazardous Waste • E-Waste • Landfilled Waste • Organic waste (primarily green waste). There have been a number of group synergies identified that provide the ability to contract out larger operations than would be possible for the individual councils. This would initially revolve around transport (collection) efficiencies, but in time potentially progress to materials processing activities. There is also the opportunity for the individual councils to operated their own facilities (landfill/drop-off/transfer station) while sharing knowledge and experiences to improve the standard of facility operation and encourage continuous improvement. The following proposed activities have been identified for the group during the validity period of this Plan:
No. Proposed Activity 2015 – 2016 Financial Year 1 Establish a Waste Management Working Group within AROC or appointment of a dedicated Regional Waste Management Coordinator 2 Knowledge sharing within the region 3 Improve systems for the collection and recording of waste management data 4 Investigate and implement improvements to existing recycling systems 5 Improve/implement Hazardous Household Waste drop off facilities 6 Review of disposal facility gate fee structure 2016 – 2017 Financial Year 7 Extraction of recyclables from landfill and transfer station tipping area 8 Improve compliance with landfill Registration and Licence conditions 9 Improve landfill planning and overall management 10 Regional sharing of waste management equipment 11 Investigate benefits for joint tendering 12 Local Governments lead by example
IW Projects Pty Ltd vii [email protected] Mobile 0402 909 291 30 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
2017 – 2018 Financial Year 13 Waste Management Working Group to undertake waste education activities or appointment of a dedicated Regional Waste Education Coordinator 14 Develop a common website structure for waste management information 15 Develop a regional waste management calendar 16 Improve participation rates in existing recycling systems 17 Increase the range of materials that can go into the comingled recycling bin 18 Increase opportunities for recycling drop off 2018 – 2019 Financial Year 19 Green waste diversion from landfill 20 Develop/improve tip shop facilities 21 Improve staff training in waste management activities 22 Ongoing community education 2019 – 2020 Financial Year Continuous improvement and rollout of above activities
With the group having numerous “grass roots” proposed activities to be undertaken during the 2015 to 2020 period, the preference is to actively pursue these basic activities before embarking on the more technologically advanced process. The group is to use this period to firmly establish the regional cooperation between the participants and implement effective waste management operations and shared contracts/activities prior to considering the more advanced technology solutions. The individual group participants will require political and financial support from their individual councils in order to achieve noticeable improvements in waste management activities within the shires and the region. This support is essential for the future success of the group’s proposed activities. In addition, the group is to actively pursue available funding sources to supplement the financial contributions from individual member councils. In order to achieve the group’s proposed activities for the period 2015 to 2020, it is essential that this Strategic Waste Management Plan be regularly reviewed. The review is primarily to gauge the group’s actual achievement against the proposed activities to provide direction as to where the necessary effort is required in order to achieve the desired outcomes by the end of the Plan validity period. As a minimum, this Plan should be reviewed on an annual basis, with a summary review presented to a quarterly group meeting.
IW Projects Pty Ltd viii [email protected] Mobile 0402 909 291 31 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
1. Introduction
The Avon Regional organisation of Councils (AROC) is a regional grouping of six local governments. The AROC group represents a population of approximately 22,000 people, covers an area of approximately 10,600 km2 and was formed in 1999. The six member councils include: • Shire of Chittering; • Shire of Dowerin; • Shire of Goomalling; • Shire of Northam; • Shire of Toodyay; and, • Shire of Victoria Plains. The group’s primary business focus includes: • Strategic land use planning; • Tourism management and promotion of the regional area; • Socioeconomic, environmental and natural resource planning; • Waste management; • Seniors accommodation solutions; and, • Centralised information technology and rating systems. Waste management has traditionally not been a major focus of the group, with the various members effectively undertaking waste management activities in isolation. The exceptions being, the Shires of Northam and Toodyay and the Shires of Dowerin and Goomalling, which have worked together to some degree on waste management matters. In February 2015, the AROC appointed IW Projects to develop a Strategic Waste Management Plan that incorporated the complete AROC region. The scope of work was to include the following activities: 1. Review available waste management documentation belonging to AROC members, including waste management contracts, waste and recycling data, strategic waste plans, correspondence from Department of Environment Regulation (DER) and any other relevant waste management documentation. 2. Undertake a site visit to each shire to inspect waste management sites, discuss waste management issues, past successes and future direction. 3. Compile conceptual strategic waste management initiatives.
IW Projects Pty Ltd 1 [email protected] Mobile 0402 909 291 32 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
4. Hold a joint meeting with all AROC members to discuss strategic waste management initiatives for the individual shires and the group of shire and determine the group’s future direction. 5. Based on the information reviewed and discussed, compile a Strategic Waste Management Plan for the group.
2. Strategic Waste Planning
Strategic planning should ideally incorporate the following activities: • Determine where the group is currently – Current competencies; • Identify what is important – Priority areas; • Define what the group must achieve – Objectives to address priority issues; • Define who is accountable – How the group is going to get to where it wants to go; and, • Review, review, review – Regular formal reviews to assess progress. This document follows these fundamental strategic steps to identify the group’s strategic direction.
3. State Waste Strategy
3.1. Creating the Right Environment
In March 2012, the Minister for the Environment launched the WA Waste Strategy: Creating the Right Environment. The Strategy employs best practice and continuous improvement, along with target setting, as primary approaches to drive change. The Strategy builds on existing programs and initiatives such as the Regional Funding Program, Household Hazardous Waste Program, Data Program, Waste Awards, and grants programs as well as strategic partnerships, to achieve the desired outcomes. The amount of waste being recovered in Western Australia has been increasing steadily for a number of years, and there is evidence that increases in the landfill levy have accelerated this trend. However, the State’s performance when benchmarked against other mainland states is still poor and requires a significant boost if comparable outcomes are to be achieved. In order to achieve this, the key drivers that have shaped the strategies and targets in Creating the Right Environment include: • Key Driver 1 - The need to lift the effectiveness of planning for long-term waste management at a State level. • Key Driver 2 - Access to data and information to underpin the measurement of strategies and services.
IW Projects Pty Ltd 2 [email protected] Mobile 0402 909 291 33 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
• Key Driver 3 - Significant opportunities to improve performance on construction and demolition, and commercial and industrial waste recovery. • Key Driver 4 - Consolidation and improvement in municipal waste collection and processing performance. • Key Driver 5 - A desire to do better on packaging waste management, litter recovery and other problematic wastes. • Key Driver 6 - Improved landfill practices and incentives to reduce waste to landfill. Creating the Right Environment has five strategic objectives within which strategies relating to knowledge, infrastructure and incentives have been developed to support a coordinated approach to changing the behaviour of individuals, groups and organisations: • Strategy Objective 1 – Initiate and maintain long-term planning for waste and recycling processing, and enable access to suitably located land with buffers sufficient to cater for the State’s waste management needs. • Strategy Objective 2 - Enhance regulatory services to ensure consistent performance is achieved at landfills, transfer stations and processing facilities. • Strategy Objective 3 - Develop best practice guidelines, measures and reporting frameworks and promote their adoption. • Strategy Objective 4 - Use existing economic instruments to support the financial viability of actions that divert waste from landfill and recover it as a resource. • Strategy Objective 5 - Communicate messages for behaviour change and promote its adoption, and acknowledge the success of individuals and organisations that act in accordance with the aims and principles in the Strategy and assist in its implementation. Targets in the Strategy are based on ambitious but achievable improvements in current recovery rates. The targets are expressed as the proportion of waste recovered compared to that generated. Recovery targets for municipal solid waste in the Perth Metropolitan Region are 50% by 30 June 2015 (up from 36% in 2009/10) and 65% by 2020 and in major regional centres 30% by 30 June 2015 (up from 15% in 2009/10) and 50% by 30 June 2020. Statewide targets for the commercial and industrial sector are 55% by 30 June 2015 (up from 46% in 2009/10) and 70% by 30 June 2020. Construction and demolition waste State wide targets are 60% by 30 June 2015 (up from 29%) and 75% by 30 June 2020. The implementation of the Strategy is supported by funding from the Waste Avoidance and Resource Recovery Account, and initiatives and actions funded under the Strategy are contained in the Waste Authority’s annual Business Plan.
IW Projects Pty Ltd 3 [email protected] Mobile 0402 909 291 34 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
3.1.1. Impact on the Group
The Waste Strategy is a State wide strategy for improved waste management; hence, covers all regions within the State. As can be expected, the main concentration of focus is in those areas where the most waste is generated and consequently the implementation of the Strategy’s initiatives will have the most impact. The focus areas are: • The Perth Metropolitan Area. • Major regional centres – Avon, Greater Bunbury, Albany, Geraldton, Kalgoorlie, Karratha, Peel and Busselton. • All other areas within the State. Due to the distribution of the member councils within AROC, the group falls into the second focus area – major regional centre as well as the third focus area – other areas with the State. The consequence of this is that there will be Municipal Solid Waste Sector Targets for the Avon area (Northam and Toodyay) while the remainder of the members will not have specified targets. These Strategy Targets should be used to drive the Avon portion of the group to make reasonable changes and improvements to its current level of recycling, while providing a level of encouragement to the remainder of the group to follow suit. It is noted that the Strategy Targets refers to “material presented for collection” being that material that is to be accounted for when determining the group’s success against the set targets. This would certainly include all kerbside collections (waste, recyclables, green waste, bulk waste etc.). It is unclear as to whether material presented at the group’s transfer station, drop-off facilities, tip shops and landfills by local residents is included in the targeted quantities. According to the written word, this material would appear to be outside the targeted materials, but logically, it should be presumed that this material is also considered for diversion from landfill. In future, if reporting against the Waste Strategy Targets (which may impact future funding opportunities), the group should be mindful of this fact and separate the data into the “Targeted” material and “Other” material. The challenge in reporting success is in the accuracy of the data available. Although the recycling targets are an important aspect of the overall Strategy, they are not the only aspect of the Strategy. As documented above, there are numerous Key Drivers and Strategic Objectives that set out a range of aspects of current waste management practice that the Waste Authority seeks to influence. Some of these Drivers and Objectives are relevant to the group and need to be considered in the group’s future planning: • Key Driver 1 - The need to lift the effectiveness of planning for long-term waste management at a State level. State level planning is beyond the influence of the group. However, the group should be aware of its current waste management facility capacities, primarily landfill airspace, to develop an understanding of the medium and long-term requirements within the group.
IW Projects Pty Ltd 4 [email protected] Mobile 0402 909 291 35 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
• Key Driver 2 - Access to data and information to underpin the measurement of strategies and services. In order to plan for the future, it is essential that the group has an understanding of the quantity of waste and recycling material that is handled. There is a need to develop a simple data collection system that enables the individual councils to gain a better understanding of their current activities. This data collection will provide valuable information for future decision making as well as reporting against the Waste Strategy Targets. • Key Driver 3 - Significant opportunities to improve performance on construction and demolition, and commercial and industrial waste recovery. This Key Driver has no particular relevance to the group at this stage of its waste management development. Possibly at some time well into the future, when the group is looking for continuous improvement projects, the group may consider strategies to improve the management of construction & demolition (C&D) waste and commercial & industrial waste (C&I). It is however important to note that a single demolition project could generate a relatively significant quantity of C&D waste. The landfill operators should have contingency plans on what to do with a large quantity of C&D waste. • Key Driver 4 - Consolidation and improvement in municipal waste collection and processing performance. There is an opportunity to improve on the existing waste and recycling collection systems currently in operation. This is achieved by a combination of community education to increase at- source waste sorting while reducing recyclable contamination and expanding the collection service or drop-off opportunities into additional areas. • Key Driver 5 - A desire to do better on packaging waste management, litter recovery and other problematic wastes. For the group, this Driver is somewhat linked to Key Driver 4 above as well as providing improved E- waste collections and handling, hazardous household waste collections and handling and increasing the range of materials that can be collected at the verge side and diverted from landfill. • Key Driver 6 - Improved landfill practices and incentives to reduce waste to landfill. This Objective is relevant to the group as there are numerous landfills in the region. Improving the management thereof is and should continue to be a priority for the group. Knowledge and experience (positive and negative) sharing will assist in raising the average level of facility management in the region. Incentives primarily relate to “gate fee” incentives. The region’s facility gate fees need to be structured to incentivise waste diversion from landfill. That is, recycling disposal should be cheaper than waste disposal. Tip passes; however, make it difficult to change behaviour based on cost of tipping.
IW Projects Pty Ltd 5 [email protected] Mobile 0402 909 291 36 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
• Strategy Objective 1 – Initiate and maintain long-term planning for waste and recycling processing, and enable access to suitably located land with buffers sufficient to cater for the State’s waste management needs. This Objective is not overly relevant to the group as it is more relevant to the Perth metropolitan area and its surrounds; however, when the group or individual councils are looking for future waste management sites (primarily new landfills), these issues need to be considered. The group or individual councils may review planning policies and Structure Plans to ensure that there are adequate buffers secured around existing facilities and potentially for future waste management sites. • Strategy Objective 2 - Enhance regulatory services to ensure consistent performance is achieved at landfills, transfer stations and processing facilities. This Objective is relevant to the group. This Objective identifies that there is likely to be increased DER monitoring and inspections of waste management facilities in the future to ensure that facilities are managed to best practice standards. Sites not being operated appropriately will likely be encouraged to comply with best practice and in extreme circumstances penalised accordingly. The enhanced regulatory services are also likely to result in more stringent design and compliance requirements when developing new waste management facilities (mainly landfill sites). This has the potential to significantly increase the cost of developing and operating future waste management facilities. • Strategy Objective 3 - Develop best practice guidelines, measures and reporting frameworks and promote their adoption. This is of limited impact to the group and is likely to be an output from the DER at some time in the future. • Strategy Objective 4 - Use existing economic instruments to support the financial viability of actions that divert waste from landfill and recover it as a resource. This is seen as a direct reference to increasing the Perth metropolitan landfill levy to narrow the cost gap between recycling operations and landfill disposal costs. With the landfill levy only applying to the Metropolitan area, this is of no consequence to the group. It is important to note that in time, there is the potential that the landfill levy will be expanded into the major regional centres, of which, the Avon region is one.
IW Projects Pty Ltd 6 [email protected] Mobile 0402 909 291 37 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
• Strategy Objective 5 - Communicate messages for behaviour change and promote its adoption, and acknowledge the success of individuals and organisations that act in accordance with the aims and principles in the Strategy and assist in its implementation. This Objective is structured around community education and the influencing of behavioural change to achieve community buy-in to improved recycling activities. This is seen as an important aspect of any proposed changes within the group or individual council’s waste management activities. It is pointed out that community education is not a one-off activity; it is an ongoing requirement to ensure continued success of the recycling activities. Overall, the WA Waste Strategy is likely to have the following impact on the group: • Put pressure on the group as a major regional centre to achieve the stated targets by improving waste diversion activities; • Require the group to have a common and transparent data collection system (in order to measure the success against the Targets); • Require improvement in current landfill operations to comply with best practice landfill management; • Make future site development more costly due to increased regulatory requirements; and, • Opportunity to obtain funding to achieve the objectives of the Strategy.
3.2. Waste Authority Business Plan 2014/15
Although the Waste Authority Business Plan is developed annually, this plan contains projections through to the 2018/2019 financial year; consequently, this provides guidance to the group on the Waste Authority’s likely direction for the majority of the duration of the group’s Strategic Waste Management Plan.
3.2.1. Strategic Objectives
This is the third Business Plan since the release of the State Waste Strategy (March 2012) and builds on the foundation of the earlier plans and includes actions relevant to the key strategic objectives identified in the Waste Strategy (above): • Planning - Initiate and maintain long-term planning for waste and recycling processing to cater for the State’s waste management needs. • Regulation - Enhance regulatory services to ensure consistent performance is achieved at landfills, transfer stations and processing facilities. • Best Practice - Develop best practice guidelines, measures and reporting frameworks and promote their adoption.
IW Projects Pty Ltd 7 [email protected] Mobile 0402 909 291 38 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
• Economic Instruments - Use existing economic instruments to support the financial viability of actions that divert waste from landfill and recover it as a resource. • Engagement - Communicate messages for behaviour change and promote its adoption, and acknowledge the success of individuals and organisations that act in accord with the aims and principles in the Strategy and assist in its implementation. • Data and Measurement - Collect and analyse data on waste and recycling services and performance across Western Australia to allow assessment of progress against Waste Strategy targets to meet reporting requirements. • Strategic Policy Development and Review - Regular review and updating of the Waste Strategy elements in response to emerging issues, changing market circumstances, national waste policy development and implementation of initiatives, such as producer responsibility schemes. • Administrative and Program Service Provision and Support – Administrative and program delivery staff salaries, office and management overheads, Waste Authority sitting fees, committee and sub-committee support and on-costs.
4. Review of Existing Group SWMP’s
The following existing Strategic Waste Management Plans are available within the group: • Shire of Chittering – Strategic Waste Management Plan – Talis Consulting February 2014; • Shires of Dowerin and Goomalling – Strategic Waste Plan September 2008; • Shires of Northam and Toodyay – Strategic Waste Minimisation Plan 2008 – 2013 – IW Projects October 2008; and, • Shire of Victoria Plains – No strategic plan.
4.1. Shire of Chittering
4.1.1. Priority Areas The Shire of Chittering Strategic Waste Management Plan sets the following priorities with regards to future waste management activities: • Regionalisation - Regionalisation of waste management services can offer several benefits to the local governments and communities involved. These include: o Improved economies of scale;
IW Projects Pty Ltd 8 [email protected] Mobile 0402 909 291 39 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
o Increased recycling and landfill diversion opportunities; o Provide services to communities that may not otherwise be possible at local level; and, o Improvement environmental outcomes. • Resource recovery and waste management services – Improved kerbside recycling collection services. • Landfill opportunities – Best practise landfill facility (lined landfill), providing a disposal location for other surrounding Local Governments and also the Perth Metropolitan area.
4.1.2. Priority Wastes and Proposed Activities The priority wastes and proposed activities associated with the above priority areas include: • Kerbside collection services: o Dry/comingled recycling; o Organic (green waste/organics); o General waste*; and, o Commercial and industrial collection services*; • Verge side collection: o Green waste; o Hard waste; and, o Skip bin services; • Drop off services: o Community reuse facility; o Recycling centre; o Bulk waste acceptance (green waste, inert, scrap metal); o Household hazardous waste; and, o General waste; • Recycling and resource recovery: o Material recovery facility of comingled dry recyclables; o Green waste mulching*; o Inert waste recycling; o Scrap metal*; o Hazardous waste treatment;
IW Projects Pty Ltd 9 [email protected] Mobile 0402 909 291 40 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
o Organic waste treatment (composting); and o Energy recovery; • Disposal: o Putrecsible landfill* o Inert landfill. * Indicates the services that were available at the time of developing the Talis SWMP. Where there are existing waste management activities within the shire, the intention is to improve these and optimise the service and or treatment that is available.
4.1.3. Achievements Due to the Talis SWMP only being finalised in February 2014, there plan is relatively new and hence there has not been significant advancement of the proposed activities. The most significant achievement has been the implementation of a kerbside recycling collection service, which has been contracted out as a single contract incorporating both kerbside waste and recycling collection services. The contract was signed on 29 May 2014, with a five-year contract duration until 28 May 2019. However, the waste and recycling collection services only commenced in September 2014.
4.2. Shires of Dowerin and Goomalling
4.2.1. Priority Areas No priority areas were identified.
4.2.2. Priority Wastes and Proposed Activities No priority wastes were identified; however, the following waste management activities were mentioned for potential improvements: • A need for hazardous household waste facilities; • Controlled access to landfill and having them manned; • Charging disposal fees at the landfills; • Improved resource recovery at landfills; • Consolidating landfills down to a single, well managed landfill in Goomalling; • Transporting all waste to Northam landfill; • Kerbside recycling; and, • Green waste shredding and reuse for landscaping.
IW Projects Pty Ltd 10 [email protected] Mobile 0402 909 291 41 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
The SWMP identified the following action items: • Public consultation on options including landfill closure(s) and transfer station; • Fence and manning of Dowerin landfill; • Plan for hazardous household waste collection/disposal; • Increase drop off facilities at landfills for collection of recyclables; • Provide covered storage for baled cardboard at Lions depot; • Purchase hydraulic presses for baling cardboard & plastics; • Develop a roster involving community & sporting clubs to assist with recycling; • Investigate the green waste issues; • Investigate the possibility of Waste Wise Schools programs for both shires; • Promote recycling; and, • Adopt and implement a Sustainable Procurement Policy.
4.2.3. Achievements The following achievements have been recorded since the development of the SWMP: • Controlled access to the Dowerin landfill site; • Manning of the Dowerin landfill site; • Implementing a gate fee structure; • Increased resource recovery at landfill sites; • Improved operation of the landfill sites; and, • Improved facilities at the Lions depot in Goomalling.
4.3. Shires of Northam and Toodyay
4.3.1. Priority Areas The priority areas (in order of priority) were: • Organic products; • Building products; • Chemical products; • Packaging products; • Electrical products; and, • Synthetic products.
IW Projects Pty Ltd 11 [email protected] Mobile 0402 909 291 42 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
4.3.2. Priority Wastes The group identified the following priority waste streams (in order of priority): • Packaging waste (not currently being collected by existing recycling activities); • Organic waste and green waste; • Household Hazardous Waste; • E-waste; and, • Construction and Demolition waste.
4.3.3. Proposed Activities and Achievements The group’s SWMP identified the following suite of activities to be carried out during the period of the plan:
IW Projects Pty Ltd 12 [email protected] Mobile 0402 909 291 43 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Table 4.3.3.1 – Proposed Activities and Achievements Activity Achievement Where possible, apply local solutions to local Nothing specific identified. problems. Improved data collection at Toodyay WMF and Old Develop systems for the collection and recording Quarry Road landfill, Inkpen Road landfill relies of of waste management data. rough estimations. Improve the management of landfill facilities. Progressive improvement on landfill operations. Implement a household hazardous waste Toodyay HHW facility shared by the group. collection system. Investigate the development of kerbside recycling Both shires have implemented kerbside recycling. collections in the Region. Improved community communication via website, Implement regular community radio, waste management calendars and visits to education/information communication. schools. Implement sustainable purchasing policies. No formal policy, voluntary participation. Improve internal communication and knowledge Increased participation/working between the sharing. group. Participation in AROC and the development of a Develop links with neighbouring shires. joint SWMP. Investigate and implement additional recycling Increased suite of recyclables at Toodyay WMF activities. and the Old Quarry Road landfill. Investigate the development of Nil action. organics/composting facilities. Implemented at Toodyay WMF and both Northam Implement E-Waste collection systems. landfills. Lead by example - improve shire internal recycling Nil action. activities. Encourage elected members support in waste Nil action. minimisation. Improve transport efficiencies in recycling Implementation of kerbside recycling collection. management. Improve materials handling of all existing recycling Improved suite and volume of recyclable materials activities. at Toodyay WMF and Old Quarry landfill. Implemented planning solutions to force the Nil action. developers to manage waste appropriately. Assess the need to employ a dedicated regional Nil action. waste management officer. Continuous improvement. Ongoing activity. Investigate implementation of C&D waste Minimal improvement, bricks and rubble used as processing. landfill cover material. Improve participation rate in existing recycling Ongoing activity. systems. Investigate the potential for developing an “Earth Minimal activity through Lions Club and swimming Carers” group in the region. club.
IW Projects Pty Ltd 13 [email protected] Mobile 0402 909 291 44 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
4.4. Commentary on Priority Areas
Across the group, there was a diverse range of priorities that were considered. A constant theme related to improving or implementing kerbside recycling collection services and improving the management and operation of landfill facilities. Other common areas included hazardous household waste and e-waste recycling.
4.5. Commentary on Priority Wastes
Based on the priority areas identified, there was a concentration on trying to improve the collection and handling of materials presented at the kerbside or verge side by residents, this being seen as a captive market, where local government is able to implement services, whilst guaranteeing participation and material quantities. Other priority wastes included improved recovery of comingled recyclables at drop off facilities, inert waste recycling and the development of both hazardous household waste and e-waste receival facilities.
4.6. Commentary on Achievements
With the relatively small population bases in most shires, the large distances between the waste generators and existing recycling facilities and the cost of establishing new recycling operations, it is typical that only the easier recycling solutions have been progressed. There has been a dramatic improvement in the kerbside recycling collection services being offered within the region. This, although relatively expensive, is a broadly accepted means of easily achieving significant increases in recycling, as this is a tried and tested solution, which fits into an existing recycling system. Fortunately, the group is close enough to the Perth metropolitan area to be able to feed the collected recyclables into the existing material recovery facilities in Perth (currently the Southern Metropolitan Regional Council, via Avon Waste). Although there is a cost in transporting the loose comingled materials to Perth, the sorting and materials handling in highly efficient in comparison to undertaking this activity in the regional areas. In addition, the suite of recyclable materials that can be processed is also greater that would be the case in the regional areas. Both hazardous household waste and e-waste recovery has increased noticeably. The primary activity undertaken by the shires has been to provide disposal locations for the drop off of these materials by the public. The collected materials are then simply passed on to downstream processors or recyclers. Both of these products have funded downstream solutions; hence, can be effectively carried out by the shires with minimal effort and cost.
IW Projects Pty Ltd 14 [email protected] Mobile 0402 909 291 45 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
The diversion of green waste from landfill has also improved. This has added an additional cost to the shires in having to then mulch the green waste, as opposed to the traditional solution of burning green waste, which is no longer encouraged by the DER, but on the positive side, the mulched product can be utilised locally for residential and public place landscaping, along with the associated saving in landfill airspace consumption.
5. AROC Waste Quantities
There are varying degrees of accuracy surrounding the quantities of waste materials being generated within the region. The Shire of Northam has a weighbridge at its Old Quarry Road WMF, which is used to provide accurate quantities of waste and recyclable materials entering or leaving the site. In addition, Avon Waste uses the weighbridge to weigh the kerbside recyclables collected within the Shire of Northam and the Shire of Toodyay. There is some accurate information available on the quantities of recyclables processed through the Goomalling Community Recycling Depot. This information is received from the downstream recyclers that pay for the recyclable materials. For the remainder of the waste and recyclable materials handled within the region, the material quantities are simply based on best guess estimates or typical state-wide averages per household and in some cases, simply not available. The focus for this Strategic Waste Management Plan is on the quantity and type of materials that are currently being landfilled. These are the materials that need to be concentrated on to, where possible, increase waste diversion from landfill. Consequently, the quantity of current recycling is not overly important, but the range and participation rates are extremely important. This becomes the indicator of how broad the recycling base is within the individual shires and also whether there is an opportunity to increase the participation rate within the existing recycling systems.
IW Projects Pty Ltd 15 [email protected] Mobile 0402 909 291 46 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Table 5.1 – Waste and Recycling Quantities provides a summary of the available data within the region. Table 5.1 – Waste and Recycling Quantities
Material Shire
Chi Dow Goo Nor Too V/P
Waste to landfill Kerbside waste collection 1,148 t 213 t 250 t 4,200 t 1,218 t 203 t
Town skip bins 0 t 0 t 0 t 254 t 0 t 0 t
Self haul - residential 6,115 t Unknown 240 t 2,000 t 662 t1 Unknown Self haul - commercial Incl. Unknown Incl. 5,800 t2 0 t Unknown
Self haul – shire generated Unknown Unknown Incl. 757 t Unknown Unknown
Total Waste to Landfill Unknown Unknown 490 t 13,011 t Unknown Unknown
Kerbside recycling collection 373 t 56 t NA 1,200 t 290 t 22 t
Drop off facility recycling 1,313 t3 Unknown NA 770 t3 26 t3 Unknown Volunteer drop off facility Unknown 43 t 280 t4 39 t 0 t 0 t recycling
Hazardous Household Waste 0 t Unknown NA 0.5 t Unknown Unknown
E-Waste 5.79 t Unknown NA 30 t 6.75 t Unknown
Total Recycled Unknown Unknown 280 t 2,039.5 t Unknown Unknown
Miscellaneous
Used Motor Oil 1.3 t Unknown NA 21.9 t5 8.6 t5 Unknown 1 From Railway Road transfer station. 2 Excludes Toodyay kerbside waste and transfer station deliveries. 3 Excludes green waste. 4 Excludes recyclables from Dowering and Toodyay. 5 Conversion factor KL to t = 0.8.
IW Projects Pty Ltd 16 [email protected] Mobile 0402 909 291 47 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Table 5.2 – Waste and Recycling Quantities Comparison Based on State Wide Averages provides a summary of the waste quantities based on the number of households in each shire and the state wide generation averages. Table 5.2 – Waste and Recycling Quantities Comparison Based on State Wide Averages
Material Shire
Chi Dow Goo Nor Too V/P
No. of Households 2,100 562 574 6,177 3,100 613
Kerbside waste generation 20 kg/household/week or 1.04 t/household/year average
Kerbside waste state average 2,184 t 584 t 461 t 5,939 t 2,288 t 638 t
Kerbside Avon Waste data 1,148 t 213 t 250 t 3,494 t 1,218 t 203 t
Kerbside recycling generation 14 kg/household/fortnight or 0.36 t/household/year average
Kerbside recycling state 756 t 202 t 166 t 2,224 t 1,116 t 221 t average
Kerbside Avon Waste data 560 t 56 t NA 1,022 t 290 t 22 t Total domestic waste 29 kg/household/week or 1.51 t/household/year generation average
Total domestic waste 3,171 t 849 t 695 t 9,327 t 4,681 t 926 t generation state average
Total domestic waste 7,263 t Unknown 490 t 8,200 t 1,880 t Unknown generation Shire Data The state average kerbside waste and recycling tonnage is based on the total number of households in each shire. The intent of this is to indicate the maximum quantities of materials that could be collected from the kerbside if all households were covered by a kerbside collection service. It is however, not proposed that there be 100% kerbside collection coverage within all of the shires, as the cost of servicing the remote areas does not justify the effort. This simply gives an indication that the more of the shires that are serviced, the more material will be collected. Increasing kerbside waste collection coverage is seen simply as a convenience service to the community; however, increasing the kerbside recycling collection is an effective means of dramatically increasing the quantity of waste diverted from landfill. The ideal scenario being that each property that is services with a waste collection pick-up, is also serviced with a recycling collection pick-up.
IW Projects Pty Ltd 17 [email protected] Mobile 0402 909 291 48 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
6. AROC Available Waste Management Infrastructure
The following is a list of available waste management infrastructure in the AROC region. Table 6.1 – Waste Management Infrastructure Location Ownership Current Status Class II Landfills Muchea WMF Shire of Chittering Operational, min. 10 yrs life Bindoon WMF Shire of Chittering Operational, min. 5 yrs life Amery Road WMF, Dowerin Shire of Dowerin Operational, min. 10 yrs life Waterhouse RoadWMF, Shire of Goomalling Operational, min. 10 yrs life Goomalling Old Quarry Road WMF Shire of Northam Operational, min. 10 yrs life Inkpen Road WMF Shire of Northam Operational, min. 5 yrs life Calingiri WMF Shire of Victoria Plains Operational, min. 5 yrs life Bolgart WMF Shire of Victoria Plains Operational, min. 5 yrs life Mogumber Landfill Shire of Victoria Plains Operational by arrangement Waste Transfer Stations Railway Road WMF, Shire of Toodyay Operational, large Toodyay Recycling Drop-Off Facilities Muchea WMF Shire of Chittering Operational, medium Bindoon WMF Shire of Chittering Operational, small Amery Road WMF, Dowerin Shire of Dowerin Operational, small Cottrell Street Recycling Shire of Dowerin Volunteer operation, small Shed, Dowerin Waterhouse Road WMF, Shire of Goomalling Operational, small Goomalling Community Recycling Depot, Shire of Goomalling Volunteer operation, medium Goomalling Old Quarry Road WMF Shire of Northam Operational, small Inkpen Road WMF Shire of Northam Operational, small Railway Road WMF, Shire of Toodyay Operational, large Toodyay Calingiri WMF Shire of Victoria Plains Operational, small Bolgart WMF Shire of Victoria Plains Operational, small
IW Projects Pty Ltd 18 [email protected] Mobile 0402 909 291 49 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Location Ownership Current Status Materials Recycling Facilities Muchea WMF Shire of Chittering Green waste mulching Bindoon WMF Shire of Chittering Green waste mulching Amery Road WMF, Dowerin Shire of Dowerin Green waste mulching Sanders Road, Dowerin Shire of Dowerin Green waste mulching Waterhouse Road WMF, Shire of Goomalling Green waste mulching Goomalling Old Quarry Road WMF Shire of Northam Green waste mulching Inkpen Road WMF Shire of Northam Green waste mulching Railway Road WMF, Shire of Toodyay Green waste mulching Toodyay Calingiri WMF Shire of Victoria Plains Green waste mulching Reuse Facility/Tip Shop Muchea WMF Shire of Chittering Operational, small Bindoon WMF Shire of Chittering Operational, small Waterhouse Road WMF, Shire of Goomalling Operational, small Goomalling Railway Road WMF, Shire of Toodyay Operational, large Toodyay
IW Projects Pty Ltd 19 [email protected] Mobile 0402 909 291 50 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
7. Available Waste Management Services
The following is a list of available waste management services in the AROC region. Table 7.1 – Waste Management Service
Service Shire
Chi Dow Goo Nor Too V/P
Kerbside waste collection
Kerbside recycling collection
Bulk waste verge collection 1 Recycling verge collection 2 2
Public bin waste collection
Public bin recycling collection
Public event recycling 2 1 Via a system of skip bins 2 Undertaken via volunteer organisation The above table represents the range of waste management services available within each shire. Not all services are available to all areas within each shire. There is typically a concentration of effort in the larger town sites, with decreasing service availability as the population density decreases. The ideal is for each shire to assess the level of service provided to its community and determine the benefit of expanding the existing services into larger areas of the shire or looking at those services that are not provided and assessing the pros and cons of undertaking new services. The focus of any improvement or new service should be around minimising the quantity of waste to landfill. Consequently, increasing only kerbside waste collection is simply improving the convenience level for a portion of the community; however, not increasing waste diversion. In reality, this may even decrease waste diversions as the householder will find it easier to simply dispose of recyclables in the green bin as opposed to recycling, which, without a kerbside recycling collection, the householder would have to take the recyclables to a drop off facility. Any new kerbside waste collection service should ideally be in conjunction with a new recycling collection service. The ideal is that each householder that is receiving a kerbside waste collection service should also be receiving a kerbside recycling service. This should be a mandatory combination.
IW Projects Pty Ltd 20 [email protected] Mobile 0402 909 291 51 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Where there is a strong volunteer organisation which actively undertakes recycling activities, such as Goomalling and to a lesser degree Dowerin, there is often hesitation by council in implement kerbside recycling collections. Where these situations occur, the shires are to assess the effectiveness and longevity of the volunteer organisations and the extent to which recyclable materials are being diverted from landfill. The solution is not necessarily to implement kerbside recycling collection, as this could have a negative impact on the community sentiment surrounding recycling involvement. The shire should also consider what associated activities could be improved or implemented to increase waste diversion from landfill, while feeding into the volunteer operation. An example being the provision of recycling bins at the landfill for the collection of source separated recyclables at the tipping face. These collected recyclables could then be fed into the community recycling operation. There is no green waste verge side collection offered in any of the shires. This could be a mechanism of reducing the quantity of green waste ending up in the landfills. However, this solution would only be applicable to those properties that receive kerbside waste collection, as the self-haul customers can be controlled to divert green waste at the landfills.
8. Contracted Waste Services
The following is a list of waste management services within each shire that are contracted our to external providers. Table 8.1 – Waste Management Service Service Shire
Chi Dow Goo Nor Too V/P
Kerbside waste collection Kerbside recycling collection NA
Bulk waste verge collection NA NA NA NA
Public bin waste collection
Public bin recycling collection NA NA NA Public event recycling NA NA NA NA
Landfill operations NA
Transfer station operations NA NA NA NA NA
There is no strategic waste management benefit or disbenefit to operating services in-house or contracting them out. The main considerations are cost and efficiency. So long as the service mechanism delivers the least cost and most effective (compliant) solution, then this is the best service mechanism.
IW Projects Pty Ltd 21 [email protected] Mobile 0402 909 291 52 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
9. AROC Available Recyclable Material Drop Off
The following is a list of recyclable materials that can be dropped off in each shire within the AROC region. Table 9.1 – Recyclable Material Disposal Service Shire
Chi Dow Goo Nor Too V/P
Aerosol cans
Aluminium, cans
Aluminium, foil
Building material, timber, C&D Cardboard
Carpets
Cartridges, printer & photocopier
Ceramic, pieces DrumMuster
E-waste
EPIRB's (emergency position beacons)
Fire alarms Fire extinguishers
Flares
Gas bottles
Glass, containers
Glass, plate, pieces Green waste
IW Projects Pty Ltd 22 [email protected] Mobile 0402 909 291 53 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Service Shire
Chi Dow Goo Nor Too V/P
Hazardous Household Waste
Acids Alkalis
Batteries, dry cell
Batteries, wet cell
Flammable liquids Light globes, fluorescent
Paint
Pesticides
Solvents
Liquid, paperboard Mattresses (separated for disposal)
Medicine, expired, excess
Metal, cans
Metal, scrap
Mobile phones & accessories
Oil, used engine
Paper, books and magazines
Paper, clean Paper, newspaper
Plastic plant pots
Plastic, mixed
Plastic, sorted Plastic, wrapping
Polystyrene foam
Tyres, used vehicle
The above list represents the broad range of materials that are currently being recycled within the region. It is for each shire to assess how to increase the range of recyclables diverted from landfill and also how to increase the participation rate to maximise the quantity of material diverted from landfill. The starting point should be those materials that are likely to cause environmental harm if disposed of to an unlined landfill (HHW, used engine oil, e-waste).
IW Projects Pty Ltd 23 [email protected] Mobile 0402 909 291 54 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
10. Proposed Activities
10.1. Proposed Activity Descriptions
Following the review of previous strategic waste management plans, the degree of success in achieving the previously proposed activities and based on an understanding of the requirements within the group, the Proposed Activities for the period 2015 to 2020 are presented in the order of priority. Table 10.1.1 – Proposed Activities – 2015 to 2020 provides the table of Proposed Activities in the order of priority, including related details and responsibilities. Table 10.1.1 – Proposed Activities – 2015 to 2020 No. Activity Details Responsibility/Man-hours 2015 – 2016 Financial Year 1 Establish a Waste Management To have a waste management working group within AROC or a dedicated staff Group Working Group (WMWG) within AROC member from one of the shires to “champion” waste management activities Not a significant task for the or appointment of a dedicated Regional and to drive the Plan objectives. group to implement, once the Waste Management Coordinator Initially, set up the WMWG to champion the waste management activities and decision has been made to (RWMC) if, in time, the WMWG has sufficient workload, consider appointing a dedicated progress with this activity. staff member to take over the WMWG activities. If a dedicated staff member is appointed, ideally this person is an existing waste management employee within one of the group member councils that is appointed on a part-time or full-time basis as the coordinator of regional and local waste management activities to ensure that the proposed activities are actioned within a reasonable timeframe. Provides a dedicated focus on regional and local waste management issues. Responsible for coordinating regional activities. Responsible for coordinating similar waste management activities within individual councils.
IW Projects Pty Ltd 24 [email protected] Mobile 0402 909 291 55 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Knowledge sharing between group participants to ensure efficiency in waste management activities from landfill operations through to waste minimisation activities. Organising, coordinating and driving regular waste management meetings amongst councils. Report back to AROC on a regular basis (at least six-monthly) on achievements against the Plan. Initially coordinating common waste education information amongst councils and developing basic waste education programs (not a primary activity). In time, undertake waste education activities or arrange for the appointment of a Regional Waste Education Coordinator. Manage the Regional Waste Education Coordinator’s activities to achieve desired regional and local outcomes. Review gate fee pricing structure to influence disposal habits. Undertake or coordinate regional tendering of waste management services (kerbside waste and recycling collection, bulk waste collection, bulk recycling removal etc.). Undertaking regular reviews of the Strategic Waste Management Plan and Proposed Activities. 2 Knowledge Sharing within the Region Sharing of knowledge amongst the members of the region to achieve a more WMWG or RWMC efficient and cost effective waste management outcome. No specific man-hours Site visits within the region to observe the waste management activities being allocated to this task, as it will undertaken. form part of business as usual Regular AROC operational waste management meetings to discuss issue of activities. common interest and share solutions. 3 Improve systems for the collection and Some accurate data is available within the region. WMWG or RWMC recording of waste management data Need for a common mechanism for estimating material quantities to enable Estimated 40 man-hours to set reasonably accurate comparison across councils. up a data collection system Staff training will be required to ensure consistency across the region. and then 2 hours per month to maintain.
IW Projects Pty Ltd 25 [email protected] Mobile 0402 909 291 56 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
4 Investigate and implement General improved participation in existing systems. WMWG or RWMC improvements to existing recycling Opportunities to extract additional packaging waste from general waste stream The man-hour allocation would systems (which is currently being disposed of to landfill). be a function of the degree of Recycling bins at transfer station and landfills to enable the drop-off of effort applied to this activity. packaging waste prior to the disposal of general waste. These would be Allocate 4 hours per month. positioned where the vehicles are unloaded. Additional recycling street bins. Provision of recycling bins to householders that are not on the kerbside recycling collection run and enable them to swap a full bin for an empty bin when delivered to the transfer station or landfill. The kerbside recycling collection contractor (currently Avon Waste) then empties the MGB’s as part of its regular collection run. The above maximises the opportunities to extract packaging material from the general waste stream prior to disposal. The materials separated will fit into existing kerbside recycling collection systems (side lift collection), processing (standard MRF) and downstream product consumption. 5 Improve/implement Hazardous Improve existing HHW drop off facilities and implement new drop off locations WMWG or RWMC Household Waste drop off facilities (permanent or temporary). Estimated 40 man-hours to Potential to purchase dedicated trailers with separate storage compartments develop activity solutions and for the storage of different types of hazardous household materials. This could apply for funding, 20 hours to be permanently located at drop off facilities (landfills/shire depots) and/or used roll out the solutions and then as mobile drop off units as part of an advertised campaign of temporary 2 hours per month to maintain. collection days around the shires. Once sufficient HHW was collected, the trailers could then simply be towed to Toodyay where the HHW would be transferred to the Railway Road WMF HHW storage area. It is noted that, in order to transport any accumulated Controlled Waste, the shires will need to register as Licensed Controlled Waste Carriers, which entails the trailers or trucks and drivers to be registered with the DER.
IW Projects Pty Ltd 26 [email protected] Mobile 0402 909 291 57 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
6 Review of disposal facility gate fee Assess disposal facility gate fees to encourage/influence disposal habits. WMWG or RWMC structure Recycling to be cheaper than landfill. Estimated 8 man-hours to Uniformity across the region to limit the likelihood of waste from an expensive gather existing data, assess landfill going to a cheaper landfill. gate fee structures, propose any amendment to local or Regular review to ensure appropriate influence. regional gate fee structures Consider the negative impact of tip passes where there is no incentive for the and then 1 hour per month to householders to separate their waste and recyclables. maintain. 2016 – 2017 Financial Year 7 Extraction of recyclables from landfill There is a substantial amount of recyclable material being landfilled, as WMWG or RWMC and transfer station tipping area evidenced by an inspection of the region’s landfills. This includes The man-hour allocation would metal/aluminium cans/paper/cardboard/plastics/green waste etc. be a function of the degree of Increased effort in removing bulk materials from general waste. Provide more effort applied to this activity. dedicated areas or bins (MGB) at off-loading points to encourage customers to Allocate 4 hours per month. separate materials prior to the disposal of general waste. Removing the recyclables from general waste (small loads). Existing site staff, when opportunities present, remove easily accessible recyclable materials and place them in bins provided above. Employ additional operational staff (new staff or increased hours for existing staff) to extract additional recyclable materials from disposed waste. Removing recyclables from landfill tipping face (large loads). Use a small excavator with grab attachment to extract larger recyclable materials from the tipping face. 8 Improve compliance with landfill Although not a waste diversion activity, ensuring compliance with appropriate Individual shires Registration and Licence conditions facility Regulations and Licence conditions is an essential activity. The man-hour allocation would be a function of the degree of effort required to achieve the necessary level of compliance. Allocate 4 hours per month.
IW Projects Pty Ltd 27 [email protected] Mobile 0402 909 291 58 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
9 Improve landfill planning and overall Although not a waste diversion activity, it is essential that each shire manage Individual shires management their landfill facilities so as to optimise landfill airspace availability and The man-hour allocation would maximise the utilisation of the landfill site. be a function of the degree of Medium term (5 years) and long term (+10 years) planning is essential to effort applied to this activity. ensure secure landfill disposal options into the future. Allocate 20 hours to develop a To develop a new landfill site is an extremely expensive and time-consuming plan (one off activity). exercise (provided an appropriate site can be identified). 10 Regional sharing of waste management The joint purchase and sharing of waste management equipment such as WMWG or RWMC equipment green waste shredder, small excavator with grab etc. The man-hour allocation would Communal equipment needs to be well managed, accounted for and be a function of the number of maintained or else it quickly falls into disrepair. pieces of equipment associated with this activity. Allocate 2 hours per month. 11 Investigate benefits for joint tendering Economies of scale may be achieved by combining waste management WMWG or RWMC contracts into a single tendering exercise. This would primarily relate to a Estimated 40 man-hours to combined regional kerbside waste and recycling tender/contract. develop joint tender(s) and The majority of the costs associated with these services are the travel distance apply for funding, 20 hours to and the cost of processing recyclable materials. Neither if these would change roll out the solutions and then between a single contract or multiple contracts. In addition, a single contractor 2 hours per month to manage. currently provides these individual services to the shires; hence, this single contractor currently has the economy of scale within the individual collection contracts. Combining all of the services into a single tender/contract, may encourage more competition from the waste collection industry and hence, the group may receive more competitive pricing.
IW Projects Pty Ltd 28 [email protected] Mobile 0402 909 291 59 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
12 Local Governments lead by example Each shire to lead by example and improve its own internal recycling activities, Individual shires including sustainable purchasing policies etc. No group involvement, man- The shires can only expect the community to actively participate in recycling hours provided by individual activities if the shires are demonstrating by leading by example. shires as part of their normal Associated activities start with sustainable purchasing, office comingled staffing arrangements. recycling, possibly composting of parks and garden waste through to reuse and recycling of road construction materials. 2017 – 2018 Financial Year 13 Waste Management Working Group To have the Waste Management Working Group or a dedicated staff member WMWG or RWMC (WMWG) to undertake waste education from one of the shires to “champion” waste management education activities to Estimated 20 man-hours to activities or appointment of a dedicated drive public participation in recycling initiatives. develop a job description and Regional Waste Education Coordinator If the WMWG did not take on this role, then ideally an existing employee within conduct interviews, 4 hours (RWEC) one of the group member councils be appointed on a part-time basis as the per month to manage the coordinator of regional and local waste management education activities. This employee. person could also be the RWMC; however, combining both activities would require a unique individual and possibly a full time appointment to take on these two roles. Take direction from the WMWG or RWMC. Coordinate waste education activities. Coordinate the development of annual waste management calendars and ensure website information consistency across the region. Generally the same message across the region, but may be some local variants to suit local situations. Work with downstream recyclers to improve the feedstock quality that they receive. Result in cost savings that could be passed back to the region/Local Government or at least an increased willingness to receive the recyclable materials. Work with the WMWG or RWMC to influence community perception/habits to fall inline with regional recycling direction. Encourage local community involvement (Lions Club etc.).
IW Projects Pty Ltd 29 [email protected] Mobile 0402 909 291 60 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
14 Develop a common website structure for Due to all kerbside recycling collection within the region being carried out by a WMWG or RWEC waste management information single collection contractor, there can be a common web-based information Estimated 20 man-hours to package that provides information to the community on the “do’s and don’ts” of develop website and 2 hours kerbside recycling. per month to maintain and For all other common waste management activities, a common message can update. be posted on the individual shire websites, or common links to the appropriate location to obtain the necessary information. Consistency of message will assist the community in increased participation in recycling activities. 15 Develop a regional waste management Northam as developed a useful waste management calendar in conjunction WMWG or RWEC calendar with the SMRC. This calendar can be modified each year and be used in each Estimated 20 man-hours per shire as the main source of waste management information for the community. year to develop a group The greatest expense associated with the annual calendars will be the printing calendar, upload onto website cost. It is not seen as necessary to provide a hard copy to each household. and arrange printing of a few Electronic copies can be made available on the shire websites. However, there copies for each shire. should always be a few hard copies available at the shire officers for those in the community that are not able to access the shire web-based system. 16 Improve participation rate in existing No specific targeted activity. WMWG or RWMC or RWEC recycling systems Part of continuous improvement of existing systems. The man-hour allocation would Ongoing review of existing systems and improvement as necessary. be a function of the degree of effort applied to this activity. Continuous community education to increase participation in recycling Allocate 5 hours per month for activities. each of the two coordinators. 17 Increase the range of materials that can With Avon Waste utilising the SMRC materials recovery facility, there is a wide WMWG or RWEC go into the comingled recycling bin range of materials that can be recycled, more than the traditional comingled The man-hour allocation would material types. This information need to be disseminated into the community be a function of the degree of and ongoing education strategies rolled out to ensure that the appropriate effort applied to this activity. materials are placed in the appropriate bins. Allocate 5 hours per month. In future tenders, increase the range of materials in the yellow bin (forced solution) or get a pricing structure for various additional material types (assess the economic viability of increasing the range of materials).
IW Projects Pty Ltd 30 [email protected] Mobile 0402 909 291 61 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
18 Increase opportunities for recycling drop Provision of recycling bins to householders that are not on the kerbside WMWG or RWMC off recycling collection run and enable them to swap a full bin for an empty bin The man-hour allocation would when delivered to the dedicated drop off locations such as transfer station, be a function of the degree of landfill, shire depot, volunteer recycling facilities etc. The kerbside recycling effort applied to this activity. collection contractor (currently Avon Waste) then empties the MGB’s as part of Allocate 5 hours per month for its regular collection run. each of the two coordinators. There will however be a need to manage the number of yellow lidded bins involved in this scheme as there is the likelihood that many bins could simply go missing. 2018 – 2019 Financial Year 19 Green waste diversion from landfill Green waste is currently recycled in all shires; hence, there is an existing WMWG or RWMC and RWEC mulching system into which the additional green waste can go. The man-hour allocation would Separate from general waste stream at landfills and transfer station. be a function of the degree of Separate and mulch - product provided to local residents or council for garden effort applied to this activity. improvement products (as currently occurs). Allocate 2 hours per month for each of the two coordinators. Separate and compost – possible future regional activity. 20 Develop/improve tip shop facilities Improve the facilities at existing tip shops to enable an increased range of WMWG or RWMC and RWEC materials to be displayed for reuse, primarily protection from the elements. The man-hour allocation would Consider developing additional tip shops where the material is available and be a function of the degree of there is the community to participate in a reuse scheme. effort applied to this activity. Allocate 40 hours for the WMWG or RWMC to propose solution, raise funding and implement solutions and 2 hours per month for each of the two coordinators.
IW Projects Pty Ltd 31 [email protected] Mobile 0402 909 291 62 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
21 Improve staff training in waste Knowledge sharing amongst the group. RWMC and RWEC management activities Specific group training for facility operators. The man-hour allocation would Involvements of specialist trainers for specific activities. be a function of the degree of effort applied to this activity. Allocate 2 hours per month for each of the two coordinators. 22 Ongoing community education Community education is an ongoing activity. RWMC and RWEC The same/similar message needs to be regularly sent out to the community. The man-hour allocation would As recycling activities change or new systems are implemented, there is a be a function of the degree of need to communicate the desired message to the community. effort applied to this activity. Allocate 2 hours per month for the WMWG or RWMC and 5 hours per month for the WMWG or RWEC. 2019 – 2020 Financial Year Continuous improvement and rollout of above activities.
IW Projects Pty Ltd 32 [email protected] Mobile 0402 909 291 63 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
10.2. Proposed Activity Timing
The proposed activities have been listed in order of priority; however, to provide some guidance on the potential timing of the proposed activities, they have been split into the first four years of the five-year plan, with the last year being available for continuous improvement and to undertake any activities that have been delayed or are lagging behind the proposed timeline. There are six activities proposed for the each of the first three years, with the remaining four activities in the fourth year. Should the group or individual shires opt not to undertake all of the proposed activities, then the annual workload will be reduced proportionally. The potential timing of the proposed activities is simply a guide to the group. Following consideration of the proposed activities, the group may change the timing of activities to suit its specific needs.
10.3. Proposed Activity Man-hours
In addition to providing the potential timing for the proposed activities, an estimation of the man-hours required to undertake each activity has also been provided. The actual man-hours required would be a function of the effort put in to each of the activities. The vast majority of the estimated man-hours have been allocated to the Waste Management Working Group, Regional Waste Management Coordinator and/or the Regional Waste Education Coordinator; however, depending on how the individual projects are managed, some of the effort may be passed on to various shire officers involved in the activities; hence, reducing the involvement of the coordinators. Based on the estimated man-hours, Table 10.3.1 – Man-hour Summary provides the annual, accumulated man-hours required to undertake all of the proposed activities.
IW Projects Pty Ltd 33 [email protected] Mobile 0402 909 291 64 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Table 10.3.1 – Man-hour Summary Year WMWG/RWMC WMWG/RWEC Shires
2015 – 2016 Financial Year 13.5 days & 0 hrs 0 hrs 9 hrs/month
2016 – 2017 Financial Year 7.5 days & 0 hrs 2.5 days & 17 hrs/month 4 hrs/month
2017 – 2018 Financial Year 2.5 days & 5 days & 4 hrs/month 31 hrs/month 17 hrs/month
2018 – 2019 Financial Year 5 days & 2.5 days & 4 hrs/month 38 hrs/month 28 hrs/month
2019 – 2020 Financial Year 38 hrs/month 2.5 days & 4 hrs/month 28 hrs/month
As can be seen from the above, should the group opt to undertake all of the proposed activities, the Waste Management Working Group the Regional Waste Management Coordinator and/or the Regional Waste Education Coordinator man- hours will steadily increase to approximately 5 days per month and 3.5 days per month respectively. Should the same person undertake both of the roles, it is reasonable that the workload could be carried out in approximately 1.5 weeks per month, as there would be some man-hour savings in communication and management between the two positions. Although there has been a constant monthly man-hour allocation, it is likely that there will be some spikes in the workload that will require more intense effort for a short period; however, on average, the man-hours should balance out as represented above.
IW Projects Pty Ltd 34 [email protected] Mobile 0402 909 291 65 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
11. Suitable Waste Management Technology
11.1. Waste Management Technology
The waste industry has progressed significantly in recent time in developing a wide range of technologies available to treat or process waste and recyclable materials. These technologies range from simple windrow aerobic composting of organic materials through to elaborate waste to energy solutions, which are able to receive the vast majority of municipal and commercial & industrial (C&I) waste streams. Typically, the application of any technological solution as a substitute to simple landfilling (the cheapest solution) results in the cost of waste management increasing, often significantly in comparison to landfilling. When considering the option of utilising suitable waste management technologies, the group or an individual council needs to be certain that they have control the waste stream that is proposed to be processed. Without direct control of the waste stream, there is a real chance that as the cost of disposal increases to cover the cost of the new technology, the uncontrolled waste (typically self haul domestic and commercial waste) will go to a cheaper location for disposal, which is usually the next closest landfill facility or transfer station. Consequently, the group or individual council should only consider processing municipal waste that is collected from the kerbside/verge side and to a lesser degree other municipal waste delivered to landfill by self-haul residents. All other waste will be highly reactive to market forces and simply be diverted to the cheapest disposal location. The exception being if the technological solution can be implemented at a lesser or equal cost in comparison to landfill disposal fees. Then a similar quantity of incoming waste can be relied on irrespective of its source. There is always the possibility that waste generation habits will change over time; hence, the waste stream is likely to change accordingly. Based on the above, the group is to be careful when determining what waste stream is proposed for processing. Processing of municipal waste is a real possibility as the community is usually comfortable to pay a little more for waste disposal in order to achieve a more environmentally friendly solution. C&I waste is difficult to process and usually costs significantly more than landfill disposal (otherwise commercial operators would currently be processing the material); hence, the associated cost increase is likely to drive the waste elsewhere.
IW Projects Pty Ltd 35 [email protected] Mobile 0402 909 291 66 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
C&D waste is relatively easy to process (sorting and screening) and can potentially be carried out at a similar cost to landfill. The establishment cost of this type of operation is relatively affordable and if it were economically viable based on waste volumes, commercial operators would already be offering this service.
11.2. Available Waste Management Technology
Considering only municipal waste, there are the following available waste processing technologies (not an exhaustive list, but a spread of available technologies): • Composting: o Requires a relatively clean source separated feed stock; o A variety of processes – aerobic or anaerobic; o Windrow, in-vessel, enclosed; o Manual, fully automated; o Product quality highly dependent on feedstock quality; o Relatively low processing cost; and, o Odour management can be an issue. • Manual sorting of mixed waste streams: o Can process mixed waste; o Produces a range of sorted products; o Mechanical (excavator/loader) sorting for larger items; o Manual (hand) sorting for smaller items; o Flexible to handle changing waste stream; o Slow process, low throughput; and, o Relatively low processing cost. • Mechanical sorting (MRF type solution): o Designed based on a defined waste stream; o Cost proportional to infrastructure requirements and processing complexities; o Sorts predetermined material types; o Unable to process general waste; o Relatively inflexible to accommodate changing waste stream; o High throughput (depending on design); and, o Relatively high processing cost.
IW Projects Pty Ltd 36 [email protected] Mobile 0402 909 291 67 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
• Specific Material Processing (eg. E-waste, glass) o Requires a single waste stream, either source separated or sorted by one of the above operations; o Low process throughput; o Dedicated waste stream; o Inflexible process (depending on design); and, o Cost highly dependent on process. • Waste to Energy: o Range of commercial solutions available; o Usually requires large throughput tonnage to make economically viable, but can be developed for site specific solutions; o Receives a large range of waste materials; o Relatively new technology in Australia and not readily accepted by the environmental regulators (however, this is changing); o Community concerns about emissions (more a perception than a real concern with the modern facilities); o Expensive processing cost; and, o Produces a product (power or energy) that has a ready and reliable market and of high value.
11.3. Way Forward
The selection of the type of waste management technology is highly dependent on the type of waste that the group or individual council is proposing to process. The type of technology should not drive the selection process. The type and quantity of waste needs to be determined and thereafter, the range of suitable processing technologies can be investigated. Typical decision factors include: • Waste type; • Waste quantity; • Control of waste stream; • Affordability level of processing (upper cost that is palatable); • Process location (transport, impact on neighbours, space availability, environmental restrictions); • Likely recyclable product(s); • Availability of downstream use for recycled product(s); • Reliability of downstream use for recycled product(s);
IW Projects Pty Ltd 37 [email protected] Mobile 0402 909 291 68 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
• Consequence of losing the downstream customer(s) over the short-term (Global Financial Crisis had a significant influence on the recycling industry for a number of years); • Business structure (in-house operation or contracted out); and, • Duration of operation. The above list of decision factors provides a basic list for the initial consideration of possible technologies. This is not an all inclusive list, as there will be a number of additional factors that will emerge as the options narrow down to the detail of what is being considered or is available. The primary consideration should be caution about the true cost of implementing a technological solution and the consequences if the costs blowout beyond the reasonable expectation of the group (locked in contract or option to terminate or modify the activity). Based on the knowledge of the type and quantity of material being managed by the group, any reasonably sized process will require the involvement of the Shire of Northam. With the shire having the majority of the waste material, the facility location will be comparatively closer to Northam that the other shire town sites; hence, the other shires will have the added expense of the additional transport cost to consider. With the current stage of development of the waste management activities within the group, it is deemed premature to consider involvement in any substantial waste processing technology. The preference at this stage would be to concentrate on improving waste diversion from landfill through small, affordable steps before the group ventures out into larger scale and costly solutions. In time, if there is real progress achieved within the group in maximising small-scale waste diversion, then there is the opportunity to expand the group’s horizons to include the more advanced waste technologies.
IW Projects Pty Ltd 38 [email protected] Mobile 0402 909 291 69 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
12. Regional Waste Strategic Plan 2015 - 2020
12.1. Vision
The AROC group of councils will strive to maximise waste diversion from landfill in an efficient, cost effective and environmentally sustainable manner.
12.2. Priority Areas
Based on the review of the group’s previous SWMP’s and the progress achieved within the group, the following are considered the group’s priority areas: • Waste management activity coordination and leadership • Data collection • Existing recycling activities • Additional recycling activities • Landfill management • Community education • Increased participation in recycling activities.
12.3. Priority Wastes
Based on the above priority areas, the following are the group’s priority wastes: • Comingled recyclables waste • Household Hazardous Waste • E-Waste • Landfilled Waste • Organic waste (primarily green waste).
IW Projects Pty Ltd 39 [email protected] Mobile 0402 909 291 70 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
12.4. Regional Synergies
Table 12.4.1 – Regional Synergies lists the potential synergies between the group participants during the 2015 to 2020 validity period of the Strategic Waste Management Plan. Table 12.4.1 – Regional Synergies No. Activity Synergy 1 Kerbside waste and recycling collection Joint contracts 2 Bulk verge collection Joint contracts 3 Waste disposal Knowledge sharing 4 Recycling management Knowledge sharing 5 Drop-off facilities Knowledge sharing 6 Minor recycling activities Joint operation/Joint contracts 7 Equipment sharing Joint utilisation
The majority of the synergies come with the ability to contract out larger operations than would be possible for the individual councils. This would initially revolve around transport (collection) efficiencies, but in time progress to materials processing activities. There is also the opportunity for the individual councils to operated their own facilities (landfill/drop-off/transfer station) while sharing knowledge and experiences (through the Regional Waste Management Officer) to improve the standard of facility operation and encourage continuous improvement.
IW Projects Pty Ltd 40 [email protected] Mobile 0402 909 291 71 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
12.5. Proposed Activities
Table 12.5.1 – Proposed Activities 2015 to 2020 provides a list of the proposed activities for the duration of this Plan. The activities are listed in the order of priority. Table 12.5.1 – Proposed Activities 2015 to 2020 No. Proposed Activity 2015 – 2016 Financial Year 1 Establish a Waste Management Working Group within AROC or appointment of a dedicated Regional Waste Management Coordinator 2 Knowledge sharing within the region 3 Improve systems for the collection and recording of waste management data 4 Investigate and implement improvements to existing recycling systems 5 Improve/implement Hazardous Household Waste drop off facilities 6 Review of disposal facility gate fee structure 2016 – 2017 Financial Year 7 Extraction of recyclables from landfill and transfer station tipping area 8 Improve compliance with landfill Registration and Licence conditions 9 Improve landfill planning and overall management 10 Regional sharing of waste management equipment 11 Investigate benefits for joint tendering 12 Local Governments lead by example 2017 – 2018 Financial Year 13 Waste Management Working Group to undertake waste education activities or appointment of a dedicated Regional Waste Education Coordinator 14 Develop a common website structure for waste management information 15 Develop a regional waste management calendar 16 Improve participation rates in existing recycling systems 17 Increase the range of materials that can go into the comingled recycling bin 18 Increase opportunities for recycling drop off 2018 – 2019 Financial Year 19 Green waste diversion from landfill 20 Develop/improve tip shop facilities 21 Improve staff training in waste management activities 22 Ongoing community education 2019 – 2020 Financial Year Continuous improvement and rollout of above activities
IW Projects Pty Ltd 41 [email protected] Mobile 0402 909 291 72 Attachment 1 - Item 9.2.3
Avon Regional Organisation of Councils 9 July 2015 Strategic Waste Management Plan Revision: Final Rev 1
Section 10, Table 10.1 - Proposed Activities – 2015 to 2020 above provides detail on the breakdown of the individual proposed activities.
12.6. Sustainable Waste Management Technologies
With the group having numerous “grass roots” proposed activities to be undertaken during the 2015 to 2020 period, the preference is to actively pursue these basic activities before embarking on the more technologically advanced process. The group is to use this period to firmly establish the regional cooperation between the participants and implement effective waste management operations and shared contracts/activities prior to considering the more advanced technology solutions.
12.7. Funding
The individual group participants will require political and financial support from their individual councils in order to achieve noticeable improvements in waste management activities within the shires and the region. This support is essential for the future success of the group’s proposed activities. As a regional grouping of Local Governments and being located within one of the Waste Authority identified major regional centres (Avon), there is the opportunity to access significant funding from the Waste Authority to implement some of the proposed activities, so long as the activities are in line with the Waste Authority strategic direction. The group is to actively pursue available funding sources to supplement the financial contributions from individual member councils.
12.8. Review
This Strategic Plan sets out the group’s proposed activities for the period 2015 to 2020. In order to achieve this it is essential that this Strategic Waste Management Plan be regularly reviewed. The review is primarily to gauge the group’s actual achievement against the proposed activities to provide direction as to where the necessary effort is required in order to achieve the desired outcomes by the end of the Plan validity period. A secondary component of the review is to assess the validity of the Strategic Waste Management Plan direction in comparison to the group’s and the Waste Authority’s direction. It is acknowledged that during the five-year validity period of this Plan, there is the possibility that some aspects of this Plan may lose relevance and may need to be amended to suit the latest group or Waste Authority direction. As a minimum, this Plan should be reviewed on an annual basis, with a summary review presented to a quarterly group meeting.
IW Projects Pty Ltd 42 [email protected] Mobile 0402 909 291 73
74 Attachment 1 - Item 9.2.4
BUILDING ASSET REPORT
Adopted by Council at an Ordinary Meeting of Council held on 25 August 2015
Asset Rationalization Report 75 Attachment 1 - Item 9.2.4 Land and Assets
Contents COUNCIL OFFICES ...... 4 ASSET NO.703 – 15 FIENNES STREET, TOODYAY ...... 4 TOODYAY MEMORIAL HALL...... 7 ASSET NO.702 – 117 STIRLING TERRACE, TOODYAY ...... 7 PUBLIC LIBRARY ...... 9 ASSET NO.733 – 96 STIRLING TERRACE, TOODYAY ...... 9 CONNORS MILL ...... 11 ASSET NO.736 – 129 STIRLING TERRACE, TOODYAY ...... 11 DUIDGEE PARK TOILET BLOCK ...... 13 ASSET NO.729 – LOT 251 HARPER ROAD, TOODYAY...... 13 ALMA BEARD MEDICAL CENTRE ...... 15 ASSET NO.767 – LOT 239 STIRLING TERRACE, TOODYAY ...... 15 MORANGUP COMMUNITY CENTRE ...... 17 ASSET NO.771 – RESERVE 35789 WALLABY WAY, MORANGUP ...... 17 BENDIGO BANK ...... 19 ASSET NO.009 – LOT 267 STIRLING TERRACE, TOODYAY ...... 19 MRS O’REILLY’S RESIDENCE ...... 21 ASSET NO.735 – 98 STIRLING TERRACE, TOODYAY ...... 21 PAVILION CHANGE ROOMS, Showgrounds ...... 23 ASSET NO.742 – TOODYAY STREET, TOODYAY ...... 23 GRANDSTAND / CHANGE ROOMS, Showground ...... 25 ASSET NO.036 – TOODYAY STREET, TOODYAY ...... 25 YOUTH HALL, Showground ...... 27 ASSET NO.720 – TOODYAY STREET, TOODYAY ...... 27 NEWCASTLE GAOL MUSEUM ...... 29 ASSET NO.737 – Lot 5 CLINTON STREET, TOODYAY ...... 29 DEPOT OFFICE/ADMIN BUILDING ...... 31 ASSET NO.033 – RAILWAY ROAD, TOODYAY ...... 31 WORKSHOP (Shed 1) ...... 33 ASSET NO.033 – RAILWAY ROAD, TOODYAY ...... 33 MACHINERY STORAGE (Shed 2)...... 34
2 | Page 76 Attachment 1 - Item 9.2.4 Land and Assets
ASSET NO.033 – RAILWAY ROAD, TOODYAY ...... 34 MACHINERY STORAGE (Shed 3)...... 35 ASSET NO.033 – RAILWAY ROAD, TOODYAY ...... 35 POLICE STABLES, Newcastle Gaol ...... 36 ASSET NO.L001 – 15-17 CLINTON STREET, TOODYAY ...... 36 MUSEUM ADMINISTRATION CENTRE ...... 38 ASSET NO. L002– 15-17 CLINTON STREET, TOODYAY ...... 38 OLD GAOL TOILET BLOCK ...... 40 ASSET NO.L001 – 14 CLINTON STREET, TOODYAY ...... 40 OFFICE, WASTE TRANSFER STATION ...... 42 ASSET NO.744 – RAILWAY ROAD, TOODYAY ...... 42 STORAGE SHED, WASTE TRANSFER STATION ...... 44 ASSET NO.744 – RAILWAY ROAD, TOODYAY ...... 44 RECYCLING SHED, WASTE TRANSFER STATION ...... 45 ASSET NO.744 – RAILWAY ROAD, TOODYAY ...... 45 PELHAM RESERVE TOILETS ...... 46 ASSET NO.710 – DUKE STREET, TOODYAY ...... 46 BASKETBALL CHANGE ROOMS & TOILETS ...... 48 ASSET NO.713 – 4 DUKE STREET, TOODYAY ...... 48 DOG & CAT MANAGEMENT FACILITY ...... 50 ASSET NO.708 – R3014 RAILWAY ROAD, TOODYAY ...... 50 TOODYAY COMMUNITY CENTRE ...... 52 ASSET NO.714 – LOT 239 STIRLING TERRACE, TOODYAY ...... 52 TOODYAY VISITOR CENTRE ...... 54 ASSET NO.008 – LOT 2 STIRLING TERRACE, TOODYAY ...... 54 CEMETERY TOILET ...... 56 ASSET NO. – R22143 TELEGRAPH ROAD, TOODYAY ...... 56
3 | Page 77 Attachment 1 - Item 9.2.4 Land and Assets
COUNCIL OFFICES
ASSET NO.703 – 15 FIENNES STREET, TOODYAY
Asset Description Heritage Listed Building - Vested in Shire of Toodyay - Brick and Metal Clad building on brick footings with timber floors and ducted air conditioning. Transportable Office – Steel frame metal clad transportable office on steel supports with timber floors. The land is Crown Owned under Shire control.
Asset Condition Overall 3 (Moderate Condition) Structure 4 (Poor Condition) Roof Cladding 2 (Good Condition) Mechanical Services 3 (Moderate Condition) Fit Out 4 (Poor Condition)
Background Current Use: Administration Office & Council Chambers Current Replacement Value: $2,450,00 Market Value: NA Brief History This building was originally built as a courthouse early last century and obtained by the Council in the 70s after it lay vacant for a number of years. The Shire took over this former courthouse and established its main administration centre for which it has been used for ever since. To cope with the need for additional space a transportable office was placed behind the building as a temporary fix. Over time the building has gone through a number of minor internal alterations to a 70s office fit out installed. The pressure on the lack of office space in the main building
4 | Page 78 Attachment 1 - Item 9.2.4 Land and Assets
has been relieved after a number of staff relocated to the visitors centre and the police licensing function was given up with the subsequent staff reductions in 2013/2014. The surrounding land has been permanently placed on the state heritage register due to the importance of the archaeological remains from the convict era. Importance to the Shire/Current Use This has strategic importance as the current main administration centre for the Shire. Advantages The building is an attractive instantly recognisable building; The heritage value of the site; and It’s ownership in the Shire’s name protects its Heritage. Limitations/Liabilities Site restraints, lack of space; Site can’t be developed further; The heritage value of the site; The need to replace the roof in the near future; Toilets are external and an additional female toilet required; No separate customer meeting room; The reception is not separate from the office area behind; Current layout is not open plan so inefficient in terms of space use (70s partitioning out of date); No dedicated weather protected staff lunch area out of the weather; The Councillor Kitchen needs to be refurbished; There is no main entry access for persons with a disability; No Councillor meeting room; Sprinkler System / Smoke detection system (point raised by members); and The relocated rear addition is aging and needs to have a second roof added prevent water ingress and detracts from the heritage value of the site. Discussion Points Council’s long term strategic plan has highlighted the goal of building a purpose built new administrative centre due to the current site/building limitations: The timing of the relocation and future planning required to achieve this; How to deal with the inadequacies of the building and relocated attached building;
5 | Page 79 Attachment 1 - Item 9.2.4 Land and Assets
When the administration function is relocated alternative future uses for this site including for tourism/museum purposes; and How the disability access to the chambers and front counter can be improved: one idea is to turn the counter round to provide direct counter and chambers entry from the existing rear door.
Recommendation 1. This building be retained and maintained for its current use for the foreseeable future; and 2. The long-term future of administration office accommodation be considered in the context of decisions around the future of other Shire owned facilities.
6 | Page 80 Attachment 1 - Item 9.2.4 Land and Assets
TOODYAY MEMORIAL HALL
ASSET NO.702 – 117 STIRLING TERRACE, TOODYAY
Asset Description Heritage Listed Building. Vested in Shire of Toodyay. Rendered brick and metal clad building on brick footings with timber floor. This building is on Crown land under the control of the Shire.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Mechanical Services 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Current Use: Hall Current Replacement Value: $2,840,000 Market Value: NA Brief History This is a heritage building community significance (on MI but not State Listed) built last century used originally both as a town hall and partly as a roads boards building. Importance To The Shire/ Current Use This building is one of the Shire’s grand buildings with much history tied up in it. It is currently used by the Toodyay theatre, the Lions club and the local RSL as a permanent venue and for storage. It is a popular venue for both large and small functions as one of the Shire’s main community use venue. Advantages The building is still a very useful facility for many users and functions; Its Historical significance and Architectural merit;
7 | Page 81 Attachment 1 - Item 9.2.4 Land and Assets
It supports the Town clock; Its floor has been refurbished in the 2 years and the carpet in the lessor hall is in good condition; The roof has just been renewed with minor internal ceiling refurbishments; It has been repainted externally and behind the stage areas in the past 12 months; The window blinds have been replaced in the last 12 month; and Wall heating has been installed in the last 12 months to improve useability in the colder months. Limitations/Liabilities The velvet curtains need replacing; and Parts of the main hall need an internal repaint, scheduled for 15/16 budget. Discussion Points The cost of velvet curtains is considerable should alternatives be considered.
Recommendation 1. This building be retained and maintained for its current use for the foreseeable future.
8 | Page 82 Attachment 1 - Item 9.2.4 Land and Assets
PUBLIC LIBRARY
ASSET NO.733 – 96 STIRLING TERRACE, TOODYAY
Asset Description Heritage Listed Building. Vested in Shire of Toodyay. Brick and Metal Clad building on brick footings with timber floors, art deco facade and split air conditioning. The land is Crown owned under the control of Council.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Mechanical Services 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Current Use: Library Current Replacement Value: $1,520,000 Market Value: Brief History This heritage listed building that was once the original Mechanics Institute has been totally renovated, with sizable additions at a cost of in excess of one million dollars. It has significant historical significance to both the Shire and the Community. (see MI for more information) Importance To The Shire/Current Use This building that was altered with the library use in mind continues to be used for this purpose. It is of strategic value to the Shire because of this and its historic value. Advantages It is an award winning historic building conversion and one of Toodyay’s iconic buildings; Its age and original design make it a significant heritage building in regional WA;
9 | Page 83 Attachment 1 - Item 9.2.4 Land and Assets
It makes an excellent library has good disability access and good rear parking; It is air-conditioned; and It is in good condition, well maintained and a great example of what can be achieved with imagination for a historic building conversion. Limitations/Liabilities It has had a number of niggling maintenance issues, including settlement cracking and internal/external lighting failures (these are in the process of being rectified); It only has one toilet that is not accessible to members of the public; Lack of storage has been identified by staff as limitations; and This work was carried out by in-house staff/supervision which has resulted in subsequent maintenance issues caused being the responsibility of the Shire to rectify. Discussion Points Storage; and Alternatives for additional accessible WCs.
Recommendation 1. This building be retained and maintained into the foreseeable future; 2. Provide additional internal storage by the erection of internal walls; and 3. Investigate the feasibility of providing a public toilet/s.
10 | Page 84 Attachment 1 - Item 9.2.4 Land and Assets
CONNORS MILL
ASSET NO.736 – 129 STIRLING TERRACE, TOODYAY
Asset Description Heritage Listed Building - Land valued contiguously with Visitors Centre - Zoned Town Centre - Three storey restored brick, stone and metal clad heritage listed building on concrete slab with timber floors. The land is freehold owned by the Shire.
Asset Condition Overall 3 (Moderate Condition) Structure 4 (Poor Condition) Roof Cladding 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Current Use: Museum/Tourist Attraction Current Replacement Value: $1,670,000 Brief History (see MI for more information) Importance To The Shire/ Current Use This building is one of the Shire’s iconic heritage structures and is currently being used as a museum which is well patronised by the public. Advantages The building is instantly recognisable as one of Toodyay’s historical structure; and It is a gateway to the Shire, one of the first visited after the Visitor Centre.
Limitations/Liabilities This is an old building which needs ongoing maintenance.
11 | Page 85 Attachment 1 - Item 9.2.4 Land and Assets
Discussion Points None
Recommendation 1. That this building be retained, maintained and continued to be conserved for the foreseeable future.
12 | Page 86 Attachment 1 - Item 9.2.4 Land and Assets
DUIDGEE PARK TOILET BLOCK
ASSET NO.729 – LOT 251 HARPER ROAD, TOODYAY
Asset Description Zoned Conservation and Recreation. Land valued contiguously with Miniature Railway Station and Workshop. Brick and Metal Clad toilet block on concrete footings and slab. The land this building is on is Crown owned under the control of the Shire.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Current Use: Toilets Current Replacement Value: $130,000 Market Value: NA Brief History These facilities were located in Duidgee Park in the 80s to provide facilities for park users and tourists and events. Importance To The Shire/Current Use These provide an important service for both residents and visitors to the Shire. Their current use/layout is unchanged. Advantages These are maintained and kept in a clean state; They are located in a central attractive location; and They have accessible access and amenity. Limitations/Liabilities The facilities could benefit from a future refurbishment/freshen up;
13 | Page 87 Attachment 1 - Item 9.2.4 Land and Assets
Architecturally they are nothing extraordinary; and The disability facilities may benefit from an update. Discussion Points Ideas to improve this facility including, new internal surfaces, a new roof, and painted render on the outside as possible examples.
Recommendation 1. This building be retained and maintained into the foreseeable future; and 2. That Administration prepare a plan to refurbish this facility including an upgrade of its disability accessibility in the 2016/2017 Annual Budget.
14 | Page 88 Attachment 1 - Item 9.2.4 Land and Assets
ALMA BEARD MEDICAL CENTRE
ASSET NO.767 – LOT 239 STIRLING TERRACE, TOODYAY
Asset Description Land Zoned Town Centre – Contiguous use with Toodyay Club, Resource Centre & FESA. Previous Vesting Order cancelled. Brick and metal clad medical centre on concrete footings and slab with split air conditioning. This building is on Crown owned land controlled by the Shire.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Mechanical Services 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Current Use: Medical Centre Current Replacement Value: $1,520,000 Market Value: NA Brief History The Medical Centre was purpose built in the 1990’s and has been used for that purpose ever since. Importance To The Shire/Current Use This building is of strategic importance to the Shire in that it was built specifically to provide premises for medical facilities in Toodyay. This importance hasn’t changed,it is still used now as a medical centre providing subsidised facilities for a doctor’s service and for other medical consultancies. Advantages This building provides good facilities for medical services; It provides a subsidised facility that is attractive for medical facilities to use;
15 | Page 89 Attachment 1 - Item 9.2.4 Land and Assets
It is well maintained and in good condition; and There are no significant maintenance issues that currently need to be programed. Limitations/Liabilities This facility does not provide an economic return to the Shire; This facilities are the basis for a service that should be subsidised by the State or Federal Health system; and As long as the current State/Federal Health structure is in place the Shire will need to continue to provide these facilities at a subsidised rate. Discussion Points No discussion points are seen as needed in relation to this building, its use and importance mean the status quo should be continued with the proviso the building be adequately maintained.
Recommendation 1. This building be retained and maintained into the foreseeable future.
16 | Page 90 Attachment 1 - Item 9.2.4 Land and Assets
MORANGUP COMMUNITY CENTRE
ASSET NO.771 – RESERVE 35789 WALLABY WAY, MORANGUP
Asset Description Brick and Metal Clad building on concrete footings and slab. This is built on Crown owned land under the control of the Shire.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Current Use: Morangup Community Centre Current Replacement Value: $940,000 Market Value: NA Brief History This building was built over ten years ago with the assistance of the Morangup community as a community centre. Importance to the Shire/ Current Use This building is of important strategic significance for both the local community and the Shire. It is a hub for the people in this area and has an important function as an evacuation centre for emergencies. It also provides a place for the Shire to interface with the people of Morangup. It houses a sub branch of the Toodyay Library for the Morangup residents. Its current use remains the same as when it was built. It is managed by the Morangup Progress Association (MPA)
17 | Page 91 Attachment 1 - Item 9.2.4 Land and Assets
Advantages The MPA does all the minor maintenance and cleaning for this facility from hire fees received; It provides an important community facility for Morangup for functions and meetings; It is a facility that can also be used in emergency management situations; and It is well maintained and structurally sound with no major maintenance issues foreseen in the near future. Limitations/Liabilities There is a lack of storage; The MPA receives all the income from other groups/individuals that hire it;and The two small storage rooms inside the building are inadequate. Discussion Points Storage options, the MPA has suggested filling in one of the side verandas and providing internal access to the same; and Funding options for the additional storage.
Recommendation 1. This building be retained and maintained into the foreseeable future; and 2. The Administration investigate further storage options in consultation with the Morangup Progress Association and present options for consideration for the 2016/2017 Annual Budget.
18 | Page 92 Attachment 1 - Item 9.2.4 Land and Assets
BENDIGO BANK
ASSET NO.009 – LOT 267 STIRLING TERRACE, TOODYAY
Asset Description Heritage Listed Building. Zoned Town Centre. Brick and Tile Clad building on brick footings with timber floors. This building is on large parcel of freehold land owned by the Shire which includes town centre parking.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Mechanical Services 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Current Use: Bank Current Replacement Value: $1,130,000 Market Value: Brief History Council bought this building to secure premises for Bendigo Bank to lease at a subsidised rate over ten years ago. It was originally used as a bank but apart from the history this involves is not seen as having exceptional historical value. Around two years ago an offer to purchase from the bank was explored, but discussions broke down and the offer was removed. Importance to the Shire/ Current Use The importance to the Shire of this building is the fact it secured it as a building for a specific purpose to house a bank. Its historic character also adds to the fabric of the main street. The current user, Toodyay Financial Services has just resigned a five year lease with options for a further 2 by five year extensions.
19 | Page 93 Attachment 1 - Item 9.2.4 Land and Assets
Advantages This building provides a home for the only bank based in Toodyay; The building consists of two tenancies; The renegotiated lease is based more on a market value than previously with built in ongoing rent rises to increase this closer to a full commercial rate over time; and This is a freehold building which could be sold if separated from the rear/side shared parking.
Limitations/Liabilities The Shire loaned money to purchase this building and still owe in excess of $100K which will be finished in 2021; Council has just expended approximately $90k in loan funds to carry out rear deck & subfloor walling repairs: to replace the roof tiles and an air-conditioner; and Part of the site consists of a public parking area that would need to be subdivided off out if sold in the future.
Discussion Points The future subdivision of the car park importance.
Recommendation 1. This building be retained and maintained for the term the current lease is in force in accordance with the terms of the lease; and 2. The future of this property be reviewed post lease and if sold the existing public car park be subdivided to exclude it from sale.
20 | Page 94 Attachment 1 - Item 9.2.4 Land and Assets
MRS O’REILLY’S RESIDENCE
ASSET NO.735 – 98 STIRLING TERRACE, TOODYAY
Asset Description MI Listed Heritage Building. Zoned Town Centre. Brick and Metal Clad character cottage on brick footings with timber floors and split air conditioning. Building on freehold land owned by the Shire. Asset Condition Overall 3 (Moderate Condition) Structure 4 (Poor Condition) Roof Cladding 3 (Moderate Condition) Mechanical Services 3 (Moderate Condition) Fit Out 4 (Poor Condition)
BACKGROUND Current Replacement Value: $840,000 Market Value: Brief History Council purchased this historic building for the purpose of securing commercial space in the main street. This premise has in the last six months come off a commercial lease with a long term tenant. Council has just resolved to enter into a lease with a new tenant which has been delayed due to significant storm damage. This building has an interesting history with many varied tenants. Importance to the Shire/ Current Use This building was obtained to provide commercial space for the Shire to lease. It is currently vacant awaiting repairs to enable a new tenant to enter. Advantages This is a sizable asset in a strategic location in Toodyay;
21 | Page 95 Attachment 1 - Item 9.2.4 Land and Assets
While it is an older building that was well maintained in good condition with a roof recently replaced, with air –con, a newly repainted interior set up withanalarm and computer cabling; It has a large flexible interior of 300m2 suitable for multiple tenancy use; It has rear off street paring; If sold it could realise a cash asset; A commercial rental for this premised could provide a good return on this building that is owned outright; There are advantages to having commercial premises in town that could be released or leased for particular purposes; and The cost of recent storm damage repairs will be covered by insurance. Limitations/Liabilities It is an older building with, apart from the interesting history is of no particular historic value apart from being on the Shire’s MI; Being an older building there are still ongoing maintenance issues expected which will cost; and It is currently vacant awaiting repairs to extensive storm value so is not currently providing a return. Discussion Points The future of this building was extensively considered in 2014 by Council who agreed to re-lease it to re-house a nearby commercial business.
Recommendation 1 Carry out repairs to rectify storm damage, as a matter of urgency, and the property be leased and maintained for the term of the lease negotiated in accordance with the lease conditions; and 2 The future of this property be reviewed at the end of the lease.
22 | Page 96 Attachment 1 - Item 9.2.4 Land and Assets
PAVILION CHANGE ROOMS, Showgrounds
ASSET NO.742 – TOODYAY STREET, TOODYAY
Asset Description Zoned Recreation and Conservation. Land valued contiguously with Sports Oval. Metal and metal clad change rooms on concrete footings and slab with evaporative air conditioning. The land this building is on is freehold and owned by the Shire.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Mech. Services 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Purchase Price: Purchase Date: Current Use: Current Replacement Value: $1,430,000 Market Value: Brief History This aging purpose built facility provides a number of functions both in relation to its location at the current recreation facilities and in relation to the wider community. It is the home to a number of community and sporting groups. It was built over 30 years ago.
23 | Page 97 Attachment 1 - Item 9.2.4 Land and Assets
Importance to the Shire/ Current Use Currently this well used building is an important hub in the community for a large cross section of the Shire. This importance will change once the planned new larger facility is built at the new recreation facility. Once this occurs its importance will be drastically reduced and its relevance vs cost to maintain and retain will need to be considered. Advantages It has and continues to provide important facilities; It provides an important central hub for a wide variety of activities; It provides subsidised facilities for both sporting and community groups; and In the short term there are no foreseeable sizable maintenance/alteration needs. Limitations/Liabilities It is an ageing facility that is now undersized for its purpose and has outdated/inadequate amenities and fittings; The number of groups that use the facility exceeds the effective storage space to service them all which has necessitated the recent construction of anew storage building adjacent; and The need to spend funds to maintain and improve this building despite its future being uncertain and plans to construct a larger facility on another site within the next 2- 5 years. Discussion Points Future use of this facility once the new pavilion planned is completed at the new recreation ground; and The possible decommissioning and removal to reduce overall maintenance and running costs.
Recommendation 1. That this facility be maintained at a required level needed to operate effectively until the new recreational facility is completed; and 2. Review the future of this facility as part of an overall strategy for the existing Recreation/Showgrounds site.
24 | Page 98 Attachment 1 - Item 9.2.4 Land and Assets
GRANDSTAND / CHANGE ROOMS, Showground
ASSET NO.036 – TOODYAY STREET, TOODYAY
Asset Description Zoned Recreation and Conservation. Land valued contiguously with Sports Oval. Timber framed metal and metal clad grandstand on concrete and timber footings and concrete slab under croft change rooms. This Building is on freehold land owned by the Shire.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Purchase Price: Purchase Date: Current Use: Current Replacement Value: $520,000 Market Price: NA Brief History This purpose built timber grandstand was built last century to provide covered/elevated spectator seating for those watching sport on the town’s main oval. Anecdotal evidence suggests that this has been relocated to the current spot from a location nearby. It has been refurbished and reroofed in the past three years and the maintenance on it has been kept up. It is listed on the Shire’s MI.
25 | Page 99 Attachment 1 - Item 9.2.4 Land and Assets
Importance to the Shire/ Current Use This is important to the Shire because it is one of the few grandstands of its type in Western Australia. Its current use is unchanged. Its usefulness will be potentially be significantly reduced once the oval has been relocated unless an alternative use is found that changes this. Advantages Its historical significance and rarity as an architectural design; It has had significant maintenance carried out very recently and its appearance is quite attractive; and It provides useful storage for activities associated with the oval. Limitations/Liabilities Some moisture damage caused in the part to the timber sub-framing from oval over spray; The change room showers/toilets under are out dated and substandard for current visitor team use; Building use/relevance once the football/cricket oval has been relocated;and It sits over more than one lot. Discussion Points Future potential uses of this building once the oval has been relocated; and Feasibility of relocating this structure to the recreation site new site for the lower hockey/soccer oval.
Recommendation 1. Retain and continue to maintain/preserve this building; and 2. Review the long term future use and retention of this property once the new recreational facility is completed.
26 | Page 100 Attachment 1 - Item 9.2.4 Land and Assets
YOUTH HALL, Showground
ASSET NO.720 – TOODYAY STREET, TOODYAY
ASSET DESCRIPTION Zoned Recreation and Conservation. Land valued contiguously with Ernest Lees Steele Pavilion. Brick and metal clad building on concrete footings and slab. This building is on freehold land owned by the Shire.
ASSET CONDITION Overall – 3 (Moderate Condition) Structure – 3 (Moderate Condition) Roof Cladding – 3 (Moderate Condition) Fit Out – 3 (Moderate Condition)
BACKGROUND Purchase Price: Purchase Date: Current Use: Display Pavilion on Ag Show Days and as a Community Hall the rest of the year. Current Replacement Value: $825,000 Market Value: N/A Brief History This facility was built over 15 years ago as a colocation facility for the Scouts and Ag Society who contributed funding to build it. The Karate club started using this building at a later date. In its early days this building was also used to facilitate discos organised by the local police. As well as supplying an Ag Society office it is also used to hold their meetings and once a year on show day. The building was managed by a
27 | Page 101 Attachment 1 - Item 9.2.4 Land and Assets
“Youth Hall” committee comprising representatives of all of the main users until recently. Importance to the Shire/ Current Use This building provides a subsided facility for a number of community groups and the main users are: the Ag Society, the Scouts and Karate club. The management of this facility is now in the hands of the Shire and it can be hired by other users. Advantages The building has been maintained reasonably well with no major maintenance issues required in the near future known; This building has a street frontage and has capacity to be built onto if ever required; and It has capacity for more people to use it. Limitations/Liabilities The floor covering needs to be replaced in the near future an there is some repainting needed; This building does not supply an economic return to the Shire; and It is under-utilized. Discussion Points Continuation of use after the recreation precinct has relocated; and Reorienting the access to the road if needed in the future.
RECOMMENDATION: 1. Retain and continue to maintain/preserve this building; and 2. Review the long term future use and retention of this property once the new recreational facility is completed.
28 | Page 102 Attachment 1 - Item 9.2.4 Land and Assets
NEWCASTLE GAOL MUSEUM
ASSET NO.737 – Lot 5 CLINTON STREET, TOODYAY
ASSET DESCRIPTION Heritage Listed Building. Zoned R10. Stone and brick clad building with shingle roof on stone footings and floors.
ASSET CONDITION Overall – 3 (Moderate Condition) Structure – 3 (Moderate Condition) Roof Cladding – 4 (Poor Condition) Fit Out – 3 (Moderate Condition)
BACKGROUND Purchase Price: Purchase Date: Current Use: Museum Current Replacement Value: $3,400,000 Market Price: N/A Brief History Council took over this building after it lay unused for approximately 20 years in the 70’s.TheShire has since done extensive renovation work to convert this building into a museum. While this building has been maintained and restored it is now at the stage where once again significant resources are needed to continue this process because of the continual process of building degradation which keeps happening despite past restoration works. It is on the State Heritage Register.
29 | Page 103 Attachment 1 - Item 9.2.4 Land and Assets
Importance to the Shire/ Current Use This building is one of the Shire’s iconic structures and is seen as an instantly recognisable gateway to the town. It has won awards for the Shire and is synonymous with the Shire. It continues as a museum with alternating displays. Advantages Seen as one of the Shires most important properties; Instantly recognisable as part of Toodyay; It long and colourful history; and It brings tourists into the Shire. Limitations/Liabilities It needs significant maintenance especially in relation to the shingle roof; Cost of replacing the shingles; Drainage issues at the front due to raising the ground level. (This is being looked at this current year.); and While it has indirect benefits because of its high profile the Shire needs to subsidise the operating/maintenance costs because the admission income does not cover the outgoings. Discussion Points Timing of roof replacement and importance of retaining Timber Shingles; and Alternatives to offset the costs re the roof.
RECOMMENDATION: 1. Retain and maintain into the foreseeable future; and 2. Carry out essential conservation works in accordance with conservation plans.
30 | Page 104 Attachment 1 - Item 9.2.4 Land and Assets
DEPOT OFFICE/ADMIN BUILDING
ASSET NO.033 – RAILWAY ROAD, TOODYAY
Asset Description Vested in Shire of Toodyay. Air conditioned brick and metal clad office/admin building on concrete slab.
Asset Condition Overall 1 (Very Good Condition) Structure 1 (Very Good Condition) Roof Cladding 1 (Very Good Condition) Mech. Services 1 (Very Good Condition) Fit Out 1 (Very Good Condition)
Background Purchase Price: Purchase Date: Current Use: Shire Depot Administration Building Current Replacement Value: $485,000 Brief History This facility has been built in two stages over the last six plus years with the workshops first and the administration offices more recently in the past two years. It was built to replace the former Parks and Garden/Building Maintenance Depot and former Works Depot in town. It was originally designed to incorporate the adjacent former railway depot which was to be significantly enlarged with two new wings either end, but this was scaled back to the current set up.
31 | Page 105 Attachment 1 - Item 9.2.4 Land and Assets
Importance To The Shire/ Current Use This is the hub of the Shire’s outside workforce and also houses the Shire’s Rangers. It has great strategic importance. It is also planned to relocate the Shire’s CESM and Reserve officer position here. It is planned to submit an allocation to build another office in the 2015/16 budget. Advantages It is a well-built facility that will fulfil the Shire’s needs into the foreseeable future; and The site allows for future expansion if needed. Limitations/Liabilities Its distance from town increases logistics to some degree; While the main shed is large its very design makes some of the space difficult to fully utilise; The front entry arrangements means vehicles can potentially drive in unchallenged; and Lack of storage has been identified as an issue. Discussion Points The need for more controls on the front gate to ensure a higher level of entry security; and More storage options in relation to modifying the existing buildings including the modifying of the vehicle storage area attached to the main workshop by enclosing part of it and adding a front awning to provide vehicle protection.
Recommendation 1. Retain and maintain this building into the foreseeable future.
32 | Page 106 Attachment 1 - Item 9.2.4 Land and Assets
WORKSHOP (Shed 1)
ASSET NO.033 – RAILWAY ROAD, TOODYAY
Asset Description Vested in Shire of Toodyay. Steel frame and metal clad workshop/shed attached to office building on concrete slab.
Asset Condition Overall 1 (Very Good Condition) Structure 1 (Very Good Condition) Roof Cladding 1 (Very Good Condition)
Background Purchase Price: Purchase Date: Current Use: Shire Depot Current Replacement Value: $855,000 Market Value: NA
Recommendation See depot offices
33 | Page 107 Attachment 1 - Item 9.2.4 Land and Assets
MACHINERY STORAGE (Shed 2)
ASSET NO.033 – RAILWAY ROAD, TOODYAY
Asset Description Vested in Shire of Toodyay. Part open sided steel frame and metal clad on concrete footings with gravel floor.
Asset Condition Overall 1 (Very Good Condition) Structure 1 (Very Good Condition) Roof Cladding 1 (Very Good Condition)
Background Purchase Price: Purchase Date: Current Use: Shire Depot Current Replacement Value: $360,000 Market Value: NA
Recommendation See depot offices
34 | Page 108 Attachment 1 - Item 9.2.4 Land and Assets
MACHINERY STORAGE (Shed 3)
ASSET NO.033 – RAILWAY ROAD, TOODYAY
Asset Description Vested in Shire of Toodyay. Open sided steel frame and metal clad shed on concrete slab.
Asset Condition Overall 1 (Very Good Condition) Structure 1 (Very Good Condition) Roof Cladding 1 (Very Good Condition)
Background Purchase Price: Purchase Date: Current Use: Shire Depot Current Replacement Value: $160,000 Market Value: NA
Recommendation See depot offices
35 | Page 109 Attachment 1 - Item 9.2.4 Land and Assets
POLICE STABLES, Newcastle Gaol
ASSET NO.L001 – 15-17 CLINTON STREET, TOODYAY
Asset Description Heritage Listed Building. Stone, brick and metal clad stables on stone footings with timber floors.
Asset Condition Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition)
Background Purchase Price: Purchase Date: Current Use: Current Replacement Value: $215,000 Brief History This building was obtained by the Shire as part of the larger museum complex, has been restored and is used as a storage/display facility in a museum format. It was originally used as a stable facility in the 1800s in conjunction with the nearby Newcastle Goal. Importance to the Shire/ Current Use While not as instantly recognisable is the Newcastle Goal it is none the less part of the overall site, has been maintained and is in reasonably good condition. It is still currently still used as storage building for miscellaneous mostly history related items as a museum.
36 | Page 110 Attachment 1 - Item 9.2.4 Land and Assets
Advantages It adds a sense of place, historical context and connection to the Newcastle Goal across the road; and It has been well maintained. Limitations/Liabilities No significant liabilities are noted except the ongoing cost of maintenance Discussion Points There is little seen to discuss in relation to this building its use and importance mean the status quo should be continued with the proviso the building be adequately maintained.
Recommendation 1 Retain and maintain into the foreseeable future; and 2 Carry out essential conservation works in accordance with conservation plans.
37 | Page 111 Attachment 1 - Item 9.2.4 Land and Assets
MUSEUM ADMINISTRATION CENTRE
ASSET NO. L002– 15-17 CLINTON STREET, TOODYAY
ASSET DESCRIPTION Heritage Listed Building. Metal and metal clad building on concrete footings and slab. ASSET CONDITION Overall 3 (Moderate Condition) Structure 3 (Moderate Condition) Roof Cladding 3 (Moderate Condition) Fit Out 3 (Moderate Condition)
Background Purchase Price: Purchase Date: Current Use: Current Replacement Value: $190,000 Brief History This is a purpose built building that was constructed to enable research and storage of museum items not on display that require special storage to be preserved and maintained. It is air-conditioned and well maintained and in good condition. Importance to the Shire/ Current Use This has strategic importance in that it is an important support building for this precinct. Its use remains unchanged. Advantages Purpose built building in reasonable condition
38 | Page 112 Attachment 1 - Item 9.2.4 Land and Assets
Limitations/Liabilities Not the most attractive building; and Not the best location. Discussion Points There is little seen to discuss in relation to this building its use and importance mean the status quo should be continued with the proviso the building be adequately maintained.
Recommendation 1. Retain and maintain this building into the foreseeable future.
39 | Page 113 Attachment 1 - Item 9.2.4 Land and Assets
OLD GAOL TOILET BLOCK
ASSET NO.L001 – 14 CLINTON STREET, TOODYAY
Asset Description Zoned R10. Brick and metal clad Male & Female toilet block on concrete footings and slab. Asset Condition Overall – 3 (Moderate Condition) Structure – 3 (Moderate Condition) Roof Cladding – 3 (Moderate Condition) Fit Out – 3 (Moderate Condition)
Background Purchase Price: Purchase Date: Current Use: Public Facilities Current Replacement Value: $52,000 Brief History These facilities were built in the 80’s to provide toilets for Goal facility. They are quite sympathetic in design Importance to the Shire/ Current Use These facilities are important in that they supply a support building for the Goal. The use has not changed Advantages Well maintained and serviced; Provide a level of accessibility for people with disabilities;
40 | Page 114 Attachment 1 - Item 9.2.4 Land and Assets
Well designed; and Caters for tourists. Limitations/Liabilities The level of accessibility could be better but the design does not allow for this. Discussion Points The only issues is accessibility for persons with a disability, a new dedicated facility would be needed to update this facility so it is not an issue that can be solved easily without planning for a new separate facility; and Timing for the construction of a separate disability friendly facility.
Recommendation: 1. Retain and maintain this building into the foreseeable future.
41 | Page 115 Attachment 1 - Item 9.2.4 Land and Assets
OFFICE, WASTE TRANSFER STATION
ASSET NO.744 – RAILWAY ROAD, TOODYAY
Asset Description: Brick and metal clad office on concrete footings and slab. Excludes rainwater tank and tower. Asset Condition Overall – 3 (Moderate Condition) Structure – 3 (Moderate Condition) Roof Cladding – 3 (Moderate Condition)
Background Purchase Price: Purchase Date: Current Use: Office Building, Waste Transfer Station Current Replacement Value: $43,000 Brief History This former waste disposal site has been transformed into a transfer station Importance to the Shire/ Current Use This facility is of strategic importance as the Shire’s recycling facility and also provides a site for the Dog Pound/Cat Maintenance Facility which will be discussed separately. It provides storage for recycling/skip bins/ and a small administrative/shop. The site is well maintained and has been recently fenced. Advantages The land vesting is for a municipal waste site which allows for the current use The site is far enough from the town to not conflict with other uses but not too far out to be convenience.
42 | Page 116 Attachment 1 - Item 9.2.4 Land and Assets
Limitations/Liabilities The site is on a Parks and Recreation reserve because of its proximity to the river which conflicts somewhat with the vesting. Discussion Points The long term viability of this land for this use; and Given the conflict with the vesting and the reserve overlay on this land its long term future should be considered. The problem would, however, be to locate a suitable alternative in an equally convenient location.
Recommendation:
1. Retain and maintain this facility into the foreseeable future.
43 | Page 117 Attachment 1 - Item 9.2.4 Land and Assets
STORAGE SHED, WASTE TRANSFER STATION
ASSET NO.744 – RAILWAY ROAD, TOODYAY
Asset Description: Part open sided steel frame and metal clad storage buildings on concrete footings and slab. Asset Condition Overall – 3 (Moderate Condition) Structure – 3 (Moderate Condition) Roof Cladding – 3 (Moderate Condition)
Background Purchase Price: Purchase Date: Current Use: Waste Transfer Station Current Replacement Value: $270,000
Recommendation: 1. Retain and continue to maintain this facility into the foreseeable future.
44 | Page 118 Attachment 1 - Item 9.2.4 Land and Assets
RECYCLING SHED, WASTE TRANSFER STATION
ASSET NO.744 – RAILWAY ROAD, TOODYAY
Asset Description: Part open steel frame and metal clad shed on concrete footings and slab. Excludes concrete bonded tipping floor area. Asset Condition Overall – 3 (Moderate Condition) Structure – 3 (Moderate Condition) Roof Cladding – 3 (Moderate Condition)
Background Purchase Price: Purchase Date: Current Use: Recycling Shed Current Replacement Value: $79,000
Recommendation:
1. Retain and maintain this facility into the foreseeable future.
45 | Page 119 Attachment 1 - Item 9.2.4 Land and Assets
PELHAM RESERVE TOILETS
ASSET NO.710 – DUKE STREET, TOODYAY
ASSET DESCRIPTION: Brick and metal clad Male & Female Toilet block on concrete footings and slab. ASSET CONDITION Overall – 3 (Moderate Condition) Structure – 3 (Moderate Condition) Roof Cladding – 3 (Moderate Condition) Fit Out – 3 (Moderate Condition)
BACKGROUND Purchase Price: Purchase Date: Current Use: Current Replacement Value: $53,000 Brief History This purpose built facility was built in the 60/70’s to provide toilet facilities for the lookout. Importance to the Shire/ Current Use The importance to the Shire is function they supply for visitors and residents to this reserve. The use remains unchanged. Advantages These are basic facilities that are well maintained and kept clean; They are structurally sound; and They are left open so can be used at any time.
46 | Page 120 Attachment 1 - Item 9.2.4 Land and Assets
Limitations/Liabilities They do not provide disability access or functionality; They are of an old design; They are not locked so have been subject to minor vandalism from time to time; and They are not lit at night due to lack of power to the building. Discussion Points Long term possible future replacement with accessible/modernised facilities; Solar lighting for night use – needed? Security, should these be locked after hours; and This building is functional and possibly a low priority to do anything with but as the Shire tourism grows an updated disability friendly toilet is seen as needed.
RECOMMENDATION:
1 Retain and maintain into the short term future; and 2 Within a 5-7 year time frame demolish & plan and construct a more contemporary accessible facility.
47 | Page 121 Attachment 1 - Item 9.2.4 Land and Assets
BASKETBALL CHANGE ROOMS & TOILETS
ASSET NO.713 – 4 DUKE STREET, TOODYAY
ASSET DESCRIPTION: Brick and metal clad toilets and change rooms on concrete footings and slab. ASSET CONDITION Overall – 3 (Moderate Condition) Structure – 3 (Moderate Condition) Roof Cladding – 3 (Moderate Condition) Fit Out – 3 (Moderate Condition)
BACKGROUND Purchase Price: Purchase Date: Current Use: Current Replacement Value: $200,000 Brief History Built in the 70/80’s to provide public toilets for the change rooms/showers for the basketball courts and trampolines these while looking shabby are still functional and provide a level, if not fully compliant of disability accessibility and functionality. Importance to the Shire/ Current Use These provide an alternative to the town hall toilets, service the IGA and nearby shops/future parking and an accessible facility in town. The basketball courts and trampolines have been removed and the change rooms are now used for miscellaneous Shire and cleaner’s storage. A grant of $40 000 has just been received to refurbish these facilities.
48 | Page 122 Attachment 1 - Item 9.2.4 Land and Assets
Advantages These are in a central location and provide disability facilities; The toilets are structurally sound; and These are well placed for the new car park. Limitations/Liabilities The disability facilities are not compliant with current requirements and could not be made to be fully so; While structurally sound these are looking shabby and need of a refurbishment; The design is design is unattractive; The design/look will be highlighted by the new car park; These are subject to vandalism; and Available all the time Note: these will be addressed as part of the refurbishment planned for 2015-16. Discussion Points None
RECOMMENDATION:
1 Carry out budgeted refurbishment works within the 2015/16 budget; and 2 Retain and maintain into the foreseeable future.
49 | Page 123 Attachment 1 - Item 9.2.4 Land and Assets
DOG & CAT MANAGEMENT FACILITY
ASSET NO.708 – R3014 RAILWAY ROAD, TOODYAY
Asset Description Vested in Shire of Toodyay. Brick and metal clad building on concrete footings and slab.
Asset Condition Overall – 2 (Good Condition) Structure – 2 (Good Condition) Roof Cladding – 2 (Good Condition) Fit Out – 2 (Good Condition)
Background Purchase Price: Purchase Date: Current Use: Current Replacement Value: $77,000 Brief History These purpose built buildings form the basis of the Shire’s animal control facilities with the current completion of the regional Cat Facility and the associated yards. They are conveniently situated on the same site as the waste transfer facility. Importance to the Shire/ Current Use These essential facilities are strategically important as part of our ranger/animal control program. The cat facility was also built to provide regional services to our surrounding Shires.
50 | Page 124 Attachment 1 - Item 9.2.4 Land and Assets
Advantages They are in a convenient location; They are both well maintained and in good condition; There are no significant maintenance issues in the near future; and The Cat facility is a good example of building reuse. Limitations/Liabilities The site is on a Parks and Recreation reserve because of its proximity to the river which presents some conflicts with the vesting and would be a potential barrier to enlarging this facility much further Discussion Points None
RECOMMENDATION 1. Retain and maintain this facility into the foreseeable future.
51 | Page 125 Attachment 1 - Item 9.2.4 Land and Assets
TOODYAY COMMUNITY CENTRE
ASSET NO.714 – LOT 239 STIRLING TERRACE, TOODYAY
Asset Description Previous Vesting Order Cancelled. Land Zoned Town Centre – Contiguous use with Medical Centre, Toodyay Club. Brick and metal clad purpose built community building on concrete footings and slab.
Asset Condition Overall – 2 (Good Condition) Structure – 2 (Good Condition) Roof Cladding – 2 (Good Condition) Mech. Services – 2 (Good Condition) Fit Out – 2 (Good Condition)
Background Purchase Price: Purchase Date: Current Use: Current Replacement Value: $1,750,000 Brief History The community centre was constructed with grant funding and a sizable Shire contribution to provide a facility for community groups and services including space for state agencies. Importance to the Shire/ Current Use This building is an important community hub for the Shire. It provides a venue for community activities and meetings. It also houses a number of important community
52 | Page 126 Attachment 1 - Item 9.2.4 Land and Assets
services including, Silver Chain, Department of Children’s Services and child infant Health. Advantages A number of the tenants pay a reasonable rent to occupy this building providing an offset to assist with its maintenance; One tenant has a stable long term lease with a significant length of it still to run; and This building is in reasonable condition with no current major issues on the table. Limitations/Liabilities A number of the tenants pay a heavily subsidised rent; A number of the rooms; and This building is in a part of its lifecycle where there are significant maintenance issues to deal with. This has included repairs to internal masonry cracking, repainting and a two year plan to replace the individual split system air-con units. Discussion Points The need for an onsite building manager to manage the day to day issues that arise
RECOMMENDATION: 1. Retain and maintain into the foreseeable future; and 2. Consider alternative or enhanced uses as space becomes available or existing tenants leave.
53 | Page 127 Attachment 1 - Item 9.2.4 Land and Assets
TOODYAY VISITOR CENTRE
ASSET NO.008 – LOT 2 STIRLING TERRACE, TOODYAY
Asset Description Zoned Town Centre. Contiguous with Connors Mill. Brick and metal clad building on concrete footings and slab.
Asset Condition Overall – 2 (Good Condition) Structure – 2 (Good Condition) Roof Cladding – 2 (Good Condition) Mech. Services – 2 (Good Condition) Fit Out – 2 (Good Condition)
Background Current Replacement Value: $680,000 Brief History This building was purpose built to house a visitor's centre, lolly shop and as a gateway to Connors Mill, including some administration space round the community Services area of the Shire. The lolly shop use was discontinued in 2012 Internal alterations were carried out in 2013 to house additional Community services staff. Current Use/ Importance to the Shire This building is an important strategic administration asset based around its continued current use as a visitor’s centre and expanded role to house more community Services staff. Advantages It is a purpose built Shire building well maintained;
54 | Page 128 Attachment 1 - Item 9.2.4 Land and Assets
This is on freehold land; and The building is programmed for external painting in this budget with no other significant maintenance issues in the near future. Limitations/Liabilities The building is not currently accredited as a Visitor Centre; and There is current opportunity for any commercial return. Discussion Points Use options including: The continued use as is; The future of the Visitors Centre function expansion/reduction? If the visitor’s centre role is reduced administration office expansion.
Recommendation 1 Retain and maintain into the foreseeable future.
55 | Page 129 Attachment 1 - Item 9.2.4 Land and Assets
CEMETERY TOILET
ASSET NO. – R22143 TELEGRAPH ROAD, TOODYAY
Asset Description Vested in Shire of Toodyay. Metal and metal clad toilet block on concrete footings and slab.
Asset Condition Overall – 2 (Good Condition) Structure – 2 (Good Condition) Roof Cladding – 2 (Good Condition) Fit Out – 2 (Good Condition)
Background Purchase Price: Purchase Date: Current Use: Current Replacement Value: $19,000
Recommendation 1. Retain and maintain this building into the foreseeable future.
56 | Page 130 Attachment 1 - Item 9.2.5
131 Attachment 1 - Item 9.2.5
132 Attachment 1 - Item 9.2.5
133 Attachment 1 - Item 9.2.5
134 Attachment 1 - Item 9.2.5
135 Attachment 1 - Item 9.2.5
136 Attachment 1 - Item 9.2.5
137 Attachment 1 - Item 9.2.5 138 Attachment 1 - Item 9.2.5 139 Attachment 1 - Item 9.2.5 140 Attachment 1 - Item 9.2.5 141 Attachment 1 - Item 9.2.5
142 Attachment 1 - Item 9.2.5 143 Attachment 1 - Item 9.2.5
144 Attachment 1 - Item 9.2.5
145 Attachment 1 - Item 9.2.5
146 Attachment 1 - Item 9.2.5
147 Attachment 1 - Item 9.2.5
148 Attachment 1 - Item 9.2.5
149 Attachment 1 - Item 9.2.5
150 Attachment 1 - Item 9.2.5
151 Attachment 1 - Item 9.2.5
152 Attachment 1 - Item 9.2.5
153 Attachment 1 - Item 9.2.5
154 Attachment 1 - Item 9.2.5
155 Attachment 1 - Item 9.2.5
156 Attachment 1 - Item 9.2.5
157 Attachment 1 - Item 9.2.5
158 Attachment 1 - Item 9.2.5
159 Attachment 1 - Item 9.2.5 160 Attachment 1 - Item 9.2.5
161 Attachment 1 - Item 9.2.5
162 Attachment 2 - Item 9.2.5
/ 0 1$//23 32 #/223456 7 181$2953 1 $ $6 :;
8$1 +3 2
. !"# $% & $% "# '$% "# ( ' ! ( '")# $% '"# ) ( "# *+ , - '")# "*#
163 Attachment 3 - Item 9.2.5
164 Attachment 3 - Item 9.2.5
165 Attachment 3 - Item 9.2.5
166 Attachment 3 - Item 9.2.5
167 Attachment 4 - Item 9.2.5
168 Tabled Document - Item 9.2.5
.V:J:$V` C:JJ1J$:JR V0VCQ]IVJ :GCVR ].Q Q$`:].VCVH `QJ1H:CC7:JR ]`Q01RVR:JQ0V`01V1Q` .VI: 8 ]I8
169 Tabled Document - Item 9.2.5
170 Tabled Document - Item 9.2.5
171 Tabled Document - Item 9.2.5
172 Tabled Document - Item 9.2.5
173 Tabled Document - Item 9.2.5
174 Attachment 1 - Item 9.3.1
175 Attachment 1 - Item 9.3.1
176 Attachment 2 - Item 9.3.1
177 Attachment 2 - Item 9.3.1
178 Attachment 2 - Item 9.3.1
179 Attachment 2 - Item 9.3.1
180 Attachment 1 - Item 9.3.2
Bejoording Locality, Shire of Toodyay Toodyay Historical Society Bejoording locality, Shire of Toodyay.
Dates and information about the locality of Bejoording in the Shire of Toodyay, extracted from The Long Toodyay Chronology, and other sources.
Year Month Event Source Landgate Bejoording is a Nyoongar place name recorded during George Fletcher website (viewed 1836 June Moore’s explorations of the Toodyay Valley. [Rev.] 31 July 2011); OTN, pp.20, 23 THo, p.6; George Douglas Smythe did boundary surveys of town sites at old SRO Plans (Con 1837 Toodyay and Bejoording, a ford across the Avon River and also a 3848, Item Nos. Water Reserve at Bolgart. [Rev.] Avon 09; Avon 15) Landgate website (viewed Toodyay and Bejoording are shown on John Arrowsmith’s map as 31 July 2011); 1839 Oct. 1 areas set aside for future town sites. [Rev.] SRO Plan Con 3423, Item 124; OTN, p.208 A General Cemetery was gazetted at Avon Location 202, near Nardie, Inq, 6 Aug. on land acquired from Thomas Millard. At Bejoording, cemetery lots 1856, p.2 (GG); 1856 Aug. 5 were reserved as follows: Lot B1 for the Church of England and OTN, p.135; Ireland, Lot B2 for the Wesleyans, lot B3 for the Independents and Lot THo, p.69 B4 for the Roman Catholics. [Rev.] The first applicant for a block of land in Bejoording was John OTN, p.208; 1856 Dec. Thomson (or Thompson) (married to Sarah Ann Syred), of Bindoon, THo, p.121 but they never lived there. Letter (EDWA, The Bejoording School opened as a private school in a room in 20 Aug. 2001); 1869 William Syred’s cottage, but expiree teacher Thomas Fisher moved on BC, p.297; after two months. [Rev.] OTN, p.209 Surveyor General Malcolm Fraser introduced changes to the land regulations that cancelled big pastoral leases in the vicinity of settled OTN, pp. 251- 1872 areas. These Special Occupation Leases were offered in 1872 near 252 Bejoording, with the small community called Pell Mell, near the Culham estate, resulting from these changes. Letter (EDWA, 1875 Late The Bejoording Government School was closed. [Rev.] 20 Aug. 2001); OTN, p.328 A rough Census was taken by the Registrar-General’s Dept., figures are for males, females, and total: Toodyay district: Bejoording: 60, 50, 110; Clackline: 103, 70, 173; Jurikine; 114, 55, 169; Moombekine [ie WA, 1 Dec. 1898 Momberkine], 30, 22, 52; Nunile, 77, 53, 130; Toodyay Valley, 235, 1898, p.2 142, 377; Woongomine [ie Wongamine], 102, 66, 168 ; at scattered places not near the above places, 47, 34, 81. [Rev.] WA, 18 Feb. 1898, p.2 OTN, p.329; Norman Fry was appointed as teacher of the new Pell Mell 1898 * Feb. 16 Family Government School, near Bejoording. information, ca 2006, THS archives GG, 14 Sept. 1899 Sept. The Bejoording town site was gazetted. 1899, p.3154 Letter (EDWA, 1900 * Dec. 31 The Pell Mell Government School, near Bejoording, was closed. 17 Sept. 2001) A public meeting was held in the Culham Agricultural Hall to discuss NH, 10 May 1902 April 25 the extension of the Clackline-Newcastle Railway to Bejoording. The 1902, p.5 Bejoording Railway League was formed.
Compiled 16 Nov. 2014, by Beth Frayne 181 1 (as at 17 Nov. 2014) Attachment 1 - Item 9.3.2
Bejoording Locality, Shire of Toodyay Toodyay Historical Society
NH, 26 July A public meeting was held at the Culham Agricultural Hall to discuss 1902, p.4; 2 two issues: the establishment of a branch of the Farmers’ Union of Aug. 1902, 1902 July 26 W.A., and the proposed extension of the Clackline-Newcastle Railway pp.3, 6; to Bejoording. The Chairman was Vernon Hamersley JP. WM, 9 Aug. 1902, p.5 A public meeting was held at the Culham Agricultural Hall to discuss NH, 27 Sept. the proposed extension of the Clackline-Newcastle Railway Culham or 1902, p.4; 4 1902 Oct. 1 Bejoording. Vernon Hamersley presided. Obadiah Bull proposed a Oct. 1902, p.6; monster meeting in Newcastle and a petition to the Government. A 11 Oct. 1902, committee was formed. p.6 A public meeting was held at the Newcastle Municipal Chambers in furtherance of the movement for an extension of the present Clackline- NH, 11 Oct. Newcastle Railway to Bejoording. Between 40 and 50 people attended, 1902, p.6; 1902 Oct. 8 representing the whole district. Mayor Bernard Maurice Connor WA, 18 Oct. presided. The meeting decided to present a petition to the Government 1902, p.34 and also formed a railway league with separate area committees. Another public meeting was held by the Bejoording Railway League at the Newcastle Municipal Chambers, to discuss the proposed extension NH, 28 Feb. of the Clackline-Newcastle Railway to Bejoording. Mayor Bernard 1903, p.5; 1903 Feb. 25 Maurice Connor presided. Richard Goldsmith Burges MLC was WA, 28 Feb. present. The meeting decided to send a deputation to the Premier on 9 1903, p.7 March. The Minister for Lands John Marquis Hopkins MLA visited Newcastle to inspect a possible railway route along the Toodyay Valley to WA, 25 June Bejoording. A civic reception was hosted by Mayor Bernard Maurice 1903, p.4; 27 Connor, Councillors and the Bejoording Railway League. The district June 1903, p.6; residents wanted a trial survey done of the route. Mr Hopkins was 1903 June 25-27 29 June 1903, accompanied on his trip by Timothy Francis Quinlan MLA, Vernon p.3, 5, 7; Hamersley and others. The party visited Mr Frank J. Reddy’s Toodyay NH, 27 June Wonder gold mine at Blackboy Hill. A deputation of local residents 1903, p.4 was received and the party then attended a performance in Newcastle of the Blind Musical Students’ Concert Company (from Melbourne) The Government purchased a block of land (Midland Lot 1830) in NH, 2 July 1904 July Bejoording from W.H. Bond. 1904, p.4 Bejoording formed a Cricket Club. The President was W. Ralph and TH, 26 Nov. 1921 Nov. 12 the Hon. Secretary E. Dempster. 1921, p.4 The official opening of the Bejoording cricket pitch was celebrated TH, 11 Nov. 1922 Nov. 12 with a match between the Bejoording and the Nunyle Cricket Clubs (a 1922, p.1; 18 tie) Nov. 1922, p.7 The N.C.B Association was formed, by the Nunyle, Coondle and TH, 2 Dec. 1922 Nov. 25 Bejoording Cricket Clubs (Toodyay was not present). Mr Cook Snr. 1922, p.7 was the President. The Railway Department, following representations made by the Toodyay Road Board, had sanctioned the erection of trucking yards at WA, 1 June 1923 June the Bejoording Siding, which should prove a great convenience to 1923, p.8 farmers in the neighbourhood. A valedictory social was held at the Culham Agricultural Hall for popular young school teacher H.J. (Harry) Frank, head of the 1924 Jan. 11 Bejoording State School. Harry contributed articles to the Toodyay Herald for some years under the pen-name ‘Lucy Lastick’. The loop line extension at the Toodyay-Bolgart Railway line at TH, 2 Dec. 1927 Nov. Bejoording Siding had been finished. 1927, p.5 “Bolgart. — A conference took place on July 18 at the State Hotel between representatives of the parents of school childien of Bejoording, Wattening, Bolgart, Wynening and Corrandine, and Mr. McClintock, Inspector of Schools, in reference to a general school at WA, 21 July 1928 July 18 Bolgart. After hearing the views of the deputation, the inspector 1928, p.23 promised to place the case before his department. A representative from Calingiri attended and pressed for the central school to be built in his district. He was ruled out of order.” 1929 Sept. 13 “The Toodyay and Bejoording State schools held a combined WA, 24 Sept.
Compiled 16 Nov. 2014, by Beth Frayne 182 2 (as at 17 Nov. 2014) Attachment 1 - Item 9.3.2
Bejoording Locality, Shire of Toodyay Toodyay Historical Society
Centenary celebration on the show ground on September 13. Many 1929, p.7 parents were present, at 11 a,m., when the children were addressed by Mr. I. G. Boyle (chairman of the road board), Mr. H. G. Walton (chairman of the school board), Mr. E. G. Hasson, and the Rev. F. G. O'Halloran. Appropriate songs were rendered by the children, and Centenary medals were presented by Mr. Boyle. After lunch, which was admirably supervised by the ladies' committee, a drill display by the Toodyay children was followed by a programme of sports. The convent school celebrated the occasion by holding a picnic on the racecourse, Mr. I.G. Boyle addressing the children and presenting the Centenary medals prior to a sports meeting.” Letter to THS (17 Sept. 2001), 1935 May 10 The Bejoording State School was closed. Asset Services, Education Dept. of WA The Coondle Cricket Club won the grand final of the Toodyay Cricket Association, defeating the Bejoording Cricket Club. After the match, WA, 27 April 1936 April 12 H.S. Campbell, president of the Association, presented the premiership 1936, p.7 cup to the Coondle team, making the Baird Cup their permanent possession. The first trials in Western Australia in the use of the myxomatosis virus to control rabbits, was conducted at Muresk Agricultural College, WM, 5 April using wild rabbits caught on the property. Infected rabbits were placed 1951, p.5 S; 1951 Mar. in small enclosures on the Avon River, near Muresk, and on the WA, 9 April Toodyay Brook, near Bejoording. The plan was for mosquitoes to bite 1951, p.5 the infected rabbits and carry the virus to other rabbits. Unfortunately, the first virus batch was faulty, so a second was tried. A very effective spread of the rabbit virus myxomatosis had been WA, 24 Mar. obtained on Dallas Edward Ludemann's Glendearg property at 1952, p.6; 1952 Mar. 20 Bejoording north of Toodyay. This was one of the original Agriculture WM, 27 Mar. Protection Board's experimental infection sites set up the previous year. 1952, p.76 Commonwealth The Australian Census was held. Localities: Bejoording: 50 persons; Bureau of Bolgart (Toodyay side): 47 persons; Culham, 52 persons; Nunyle, 69 Census and 1961 June 30 persons; Toodyay, 663 persons; near Toodyay, 157 persons; West Statistics report, Toodyay, 88 persons. 1962, Vol. 5, pt. 5, pp. 18, 24 The Toodyay Shire Council had received advice from the Western CDHT, 26 Sept. 1963 Sept. Australian Government Railways that the Bejoording stockyards and 1963, p.20 race were to be demolished due to lack of use. Various heritage buildings in the Shire of Toodyay were classified by the National Trust (WA): Victoria Hotel and former Billiard Saloon, HCWA Places Connor’s Mill, the Toodyay Post Office & Residence, and Toodyay Database 1977 June 7 Public Library, all on Stirling Terrace; and the Bejoording Homestead (viewed 9 Dec. Complex (Syred’s Cottage) and Central Square, Seventh Road, 2011) Bejoording. Various heritage buildings in the Shire of Toodyay were added the HCWA Places Permanent Register of the National Estate: Victoria Hotel and former Database Billiard Saloon, Connor’s Mill, the Toodyay Post Office & (viewed 9 Dec. 1980 Oct. 21 Residence, and Toodyay Public Library, all on Stirling Terrace; and 2011); the Bejoording Homestead Complex (Syred’s Cottage) and Central TSC minutes, Square, Seventh Road, Bejoording. 20 Oct. 1980 The Toodyay Shire Council approved the lease of Syred’s Cottage, TSC minutes, Bejoording, to the Confederate Historical Society for a trial period of 1981 April 24 22 April 1981; 12 months. The Society later accepted the various conditons imposed 20 July 1981 by the Council. The Confederate Historical Society held its first open day at Syred’s NA, 24 June 1982 June 7 Cottage, Bejoording, which they leased from the Shire of Toodyay. 1982, p.10 TH, Oct. 2000, 1995 Oct.? The Bejoording Community Group Inc. was incorporated. p.16 1999 April 10 Mar. 99: Wattening Fire Shed and Bejoording Community Hall to be TH, Mar. 1999,
Compiled 16 Nov. 2014, by Beth Frayne 183 3 (as at 17 Nov. 2014) Attachment 1 - Item 9.3.2
Bejoording Locality, Shire of Toodyay Toodyay Historical Society
opened April 10 by Greg Nettleton, Regional Director, Murchison p.1; April 1999, Goldfields and Midlands Region of the Bush Fire Service of W.A. p.5; May 1999, April 1999: “The Wattening Fire Brigade and the Bejoording p.15 Community Group have joined forces to construct a new facility in conjunctin with Council and the Bush Fire Board of Western Australia at Bejoording which will be a dual purpose shed. This facility will house the Wattening Fire Biragde and sereve as a community hall for the local residents.” 80 people. President of the Bejoording Community Group: Barry Grey. W.V. Fire Brigade Captain: Paul Michael. [Re-check] Fourteen new localities were approved by the Shire of Toodyay: Bejoording, Bindoon Training Area, Coondle, Culham, Dewars Pool, TH, Sept. 2000, 2000 Sept. Dumbarton, Hoddys Well, Julimar, Moondyne, Morangup, Nunile, p.5 Toodyay, Wattening and West Toodyay. The Bejoording Homestead Complex and Central Square (also known HCWA website 2004 Sept. 24 as Syred’s Cottage) was entered on the permanent register of the (viewed 27 Mar. Heritage Council of Western Australia’s Register of Heritage Places. 2009)
Codes used and sources cited:
BC = Rica Erickson. The brand on his coat. Hesperian Press, 2009 (c1983) CDHT = Central districts herald tribune CER = Commonwealth electoral rolls EDWA = Education Dept. of W.A. GG = WA Government gazette HCWA = Heritage Council of Western Australia Inq. = Inquirer (newspaper) NA = Northam advertiser NH = Newcastle herald OTN = Rica Erickson. Old Toodyay and Newcastle. Toodyay Shire Council, 1974. SRO = State Records Office of Western Australia TCB = B. Chambers. Toodyay Cemeteries Database (on CD). TH = Toodyay herald THo = Rica Erickson & Robyn Taylor. Toodyay homesteads. Hesperian Press, 2006. THS = Toodyay Historical Society TSC = Toodyay Shire Council WA = West Australian WM = Western mail
Mr Jack Lucas CER: John Charles Lucas; Bejoording, Toodyay; fettler; 1916-1949. TCB: 1880-1949; buried in Culham graveyard. From TH obit (Trove): Keen follower of football and cricket. “Born in England, he came with his parents at the age of 8 years, and has spent all his life in this district. Before he retired 3 years ago he was farming at Bejoording for 30 years.”
Mr Lee, Cedrick CER: Lee, Cedric John; Glen Rowe, Toodyay; farmer; 1935-1983.
Mr Dal Ludemann Shire Honour Board research: Dallas Edward Ludemann (1904-1987). Farmer; Road Board Member: 1946- 1961, RB Chairman: 1960-1961, Shire Councillor: 1961-1971, Shire President: 1961-1969.
Compiled 16 Nov. 2014, by Beth Frayne 184 4 (as at 17 Nov. 2014) Attachment 1 - Item 9.3.2
Bejoording Locality, Shire of Toodyay Toodyay Historical Society CER: Ludemann, Dallas Edward, "Fernlea", Wattening; farmer; 1925 onwards.
Mr Thrackray [Thackray] CER: Thackray, Richard Fletcher; "The Carroll" Bolgart; Glen Rowan, Culham; farmer; 1914-1947. From TH (Trove): Farmed Glenrowan in 1945, Culham. Mr and Mrs Thackray left Culham in 1947; “Two very fine old residents”. Died 1954 in Perth.
Mr Blackstone [Blakiston] CER: Blakiston, Lloyd Lindsay; Bejoording; farmer; 1941-1961. Trove: 1938: “Dalgety and Co., Ltd., sold on behalf of Mr. T. G. Cousins, of Beejoording, to Mr. L. L. Blakiston, of Balkuling, 701 acres of first-class mixed farming land in the Toodyay district at a price that has not been disclosed.”; Blakistons moved from Doodenaning to Bejoording in 1939;
Mrs Alma Tindle [Tyndall] CER: Tyndall, Alma May; Bejoording, married; 1935-1953. BDM online: Alma M. Lee married Robert W. Tyndall in Northam in 1935. Alma died in Maylands in 2002. TH (Trove), 1935: “A pretty little wedding was solemnized at St. John's Church of England, Northam, on Saturday last, when Robert, only son of Mr. and Mrs. M. [Michael] Tyndall, of "Forest Grange" and Alma, second daughter of Mr. and Mrs. S. Lee were joined In the holy bonds of matrimony.” CER: Tyndall, Robert West; Bejoording, farmer; 1930-1953. TH (Trove), 1943: General News. Mr. R. W. Tyndall, well-known farmer of the Jennacubbine-Bejoording locality, has nominated as a candidate for a seat on the Board of Directors of the No. 2 District of Co- operative Bulk Handling Ltd. Among his present activities in public life, he is a member of the Goomalling Road Board, President of the Goomalling Branch of the W.G.U. and a member of the Sub committee of the local Wheat Stabilisation Board. In less serious matters, he became well and favourably known over a wide area as secretary for nine years of the Jennacubbine Race Club. Enthusiastic and capable in everything of a public nature that he has so far been entrusted with, most farmers with whom he is acquainted will no doubt give him favourable consideration when casting their votes.” Trove: R. Tyndall was Secretary of the Bejoording Cricket Club in 1934. BDM online: Robert died in Maylands in 1984.
The Stacks Trove: Annie Stack. BDM online: Died 1961 in Perth. THS: Has a pamphlet about Annie Stack.
Jack Carr CER: Carr, John; Bolgart; Trapper/Farmer; 1939-1943; 1950-1980.
Arthur Marlow Marlow, Arthur Edward, Bolgart; labourer; 1941-1958.
Pell Mell School
Miss Eva Lynch taught at a private school on the Lynch property Pell Mell, near the Culham estate, from 1885 to 1895, in the original fire-razed homestead which had been restored for use as a school. In 1894, the school, and Eva, was given Provisional status, receiving some government assistance. In 1897, a portion of Avon Location 1831, containing two acres, was resumed by the Government for the purposes of a State School at Pell Mell, near Bejoording. A new school was built, and, in Feb. 1898, Norman Fry (a young teacher from Victoria) was appointed. Norman was very active in the community, serving in the Toodyay Valley Farmers’ Club, and on the committee that built the Culham Agricultural Hall. However, the Pell Mell school was closed on 31 Dec. 1900. Norman had resigned around that time, possibly to teach in Geraldton, but, ultimately, to take over the management of the Kockatea Station in the Mullewa district, and later to run
Compiled 16 Nov. 2014, by Beth Frayne 185 5 (as at 17 Nov. 2014) Attachment 1 - Item 9.3.2
Bejoording Locality, Shire of Toodyay Toodyay Historical Society his own property. He was there 8 years, and was a foundation member of the Mullewa Roads Board (1911- 1914). He returned to Victoria in 1919 (when his father died), and was later on the Mt. Rouse Shire Council, eventually serving as President.
Bejoording School
The Bejoording Private School opened in 1869 in William Syred’s cottage. When the first expiree teacher Thomas Fisher moved on after two months, expiree James Tucker was then engaged to teach the students. When the Seven Springs School (at Baylup) closed in 1873, the Bejoording School was transferred to Government status, with expiree Frederick Carter as the Headmaster. An expert horseman, Mr. Carter resigned in 1875, having decided that year that assisting W.G. Leeder with his racing stables was possibly more exciting and/or more profitable. The school closed in the latter half of that year (1875). In 1896, the Bejoording Government School opened again, most likely in a different location to the earlier school. H.J. (Harry) Frank was the popular head teacher of the school in the mid 1920s. Harry contributed articles to the Toodyay Herald for some years under the pen-name ‘Lucy Lastick’. The Bejoording State School closed on 10 May 1935.
Other Bejoording families:
The Ralphs, Cousins, Towlers, Butlers, Hamersleys, Cooks, Lees and Dempsters have farmed at Bejoording for several decades in the past.
Trove, 1950: “The late William Ralph was bom at Bejoording 79 years ago, where he spent most of his life farming a small property, the original holding of which was taken up by his father nearly 80 years ago. It may be of interest that a cottage on this property has housed four generations of Ralphs—the late Edward Ralph, his son the late William Ralph, Sepp Ralph and his son Allan.”
World War 1 servicemen from Bejoording: Cousins, Herbert James Dean, Born in Bejoording; father William lived in Bejoording. Cousins, Vernel Douglas (Died during service), Born in Bejoording; father William lived in Bejoording. Ralphs: several.
Compiled 16 Nov. 2014, by Beth Frayne 186 6 (as at 17 Nov. 2014) Attachment 1 - Item 9.3.2
Toodyay Police Officers
Year Month Name Source Teacher Joseph Wylde resigned from his position at the Toodyay Government School in old Toodyay to become the District police 1861 Early OTN, p.172 constable in Newcastle. The school was closed temporarily until the end of 1862. PS, p.473 (Letter from A tender had been accepted to erect three gaol cells for the Toodyay Depot Sgt. Kelly of 1861 April 8 Lock-Up (ie the first gaol in Newcastle, built in the Toodyay Convict Toodyay to Sup. Hiring Depot Barracks building). of Police); TCD, p.91 1866 Ebenezer Martin, the Newcastle policeman, took over the Baylup Inn. OTN, p.189 A fire occurred in the Newcastle Police Stables on Clinton Street, WA, 17 Dec. destroying the building and outhouses. The horses and saddlery were 1890, p.3; 1890 Dec. 16 saved. The police, under Sgt. John McKenna, assisted by townspeople, EDC, 20 Dec. prevented the fire from spreading. The fire started in a dung heap close to 1890 the stables. WA, 6 Oct. Sgt. John McKenna was given a smoke social, having been transferred, 1891, p.4; 1891 Oct. 1 after over 2 years in Newcastle, to the Geraldton police station. Sgt. W.H. WM, 10 Mar. Osborne, from Geraldton, was his successor. 1894, p.31 1894/95 Osborn, W. H.; Sgt. of Police WA PODs 1894/95- Bishop, Anthony; Police constable (1894/95-1895), constable (1895/96), WA PODs 1898 corporal police (1897-1898) Sgt. W.H. Osborne, policeman-in-charge of the Newcastle Police Station WA, 7 Mar. 1894 Mar. and the Toodyay district for 2 ½ years, was transferred to Bunbury. 1894, p.4 1899-1902 Patten, Arthur; Sergeant of Police WA PODs NA, 11 July Arthur Patten, the Sergeant of Police in Newcastle and formerly in 1900, p.3; 14 1900 July Northam, was transferred to Northampton. Corporal Thomas Binning was July 1900, p.2; his replacement. 18 July 1900, p.2 “TELEGRAMS. COUNTRY. NEWCASTLE. Newcastle, July 11. Sergeant Patten, who has been transferred to Northampton, was accorded a "send-off," and was the recipient of a presentation in the Freemasons' WA, 12 July 1900 July 11 Hotel yesterday. Mr. B. Connor, the Mayor, presided, and among the 1900, p.5 toasts honoured was that of the Acting-Resident Magistrate, Mr. A. N. Piesse.” A farewell social was held in the Freemasons’ Hotel ballroom for Mr. Arthur Coape Franklyn of the Western Australian Bank and Mr Thomas NA, 30 Nov. Binning, Corporal of Police. Franklyn was presented with an illuminated 1901, p.3; 7 1901 Nov. 25 address, having spent 9 years in Newcastle. He was moving to Southern Dec. 1901, p.3; Cross. His replacement was Edward Montague Austin. Binning had been 21 Dec. 1901, in Newcastle only a short time and was transferred to the Gascoyne. His p.3 successor was Corporal Mercer. 1902 Thomas Binning, Sgt of Police. WA PODs Police Constable M. O'Leary had sent in his resignation as a member of the Police Force. At that time, he was the second longest serving officer in WA, 18 Oct. 1902 Oct. 9 the State’s Force, having served the Department for a period of 33 years. 1902, p.34 [Add place] 1903 Mercer, J.; Sergeant of Police WA PODs Bedwell, William Alexander; Newcastle; Constable. 1903 CER And his wife Annie Bedwell. 1903-1911 Healy, John.; Sergeant of Police; Newcastle; Constable/Policeman CER 1904 Hill, ?; Newcastle; Constable. CER 1904-1912 Healy, J.; Sergeant of Police WA PODs 1906 Taylor, William Gibson; Newcastle; Constable. CER 1908-1911 Campbell, Sydney Leonard James; Newcastle; Police Constable CER 1914-1917 Kennedy, Thomas; Police Station, Toodyay; Contractor [sic]. CER
Compiled by Beth Frayne, 7 Oct. 2010 1 As at 17 Nov. 2014 187 Attachment 1 - Item 9.3.2
Toodyay Police Officers
Year Month Name Source And his wife Beatrice Alberta Kennedy. 1914-1917 Nicholson, Joseph; Duke St, Toodyay; Constable. CER “Constable J. Nicholson writes; 'I beg to report having completed the collection of the stock and crop returns for the season 1914-15 in the Toodyay police subdistrict, which embraces Coondle, Culham, DN, 19 April 1915 April Bejoording, Wattening, Bolgart, Wyaning, Yulgering, Nunyle, 1915, p.2 Wongamlne, Mumberkine, Yarramony, Chitabin, Jumperding, Deepdale, and West Tood yay. The season has: been a very disastrous one to all farmers owing to the long drought experienced during its early part. …” Senior Constable Thomas Kennedy, who had been in charge of Toodyay Police Station and also Clerk of Court for the previous seven years, was WM, 10 Jan. 1919 Jan. 6 farewelled. He had been transferred to Perth. His replacement was Police 1919, p.18 Constable McLernon from Leederville. McLernon, John; Duke St, Toodyay; Constable. 1919 CER And his wife Eliza McLernon. Bass, William Arthur; Duke St, Toodyay; Constable. 1919-1921 CER And his wife Abigail Mary Bass. Extract from a Court report, Toodyay” …”William Alfred Bass, sworn said “I am a Police Constable stationed at Toodyay. On Sunday 2nd May, I TH, 15 May 1920 May proceeded to Bolgart, regarding a complaint received from R M. Judge, a 1920, p.4 Calingiri settler, to the effect that his house had been broken into and some of his property stolen, …” Hulme, George Henry; Duke St., Toodyay; Constable. 1920-1927 CER And his wife Elizabeth Margaret Hulme. Martin, James; Duke St, Toodyay; Constable. 1921 CER And his wife Margaret Martin. Cassidy, Edmund Joseph; Duke Street Toodyay; Stirling Tce, Toodyay; 1922-1927 CER Police Constable. Miller, Alexander Fraser; Police Station, Duke St, Toodyay; Constable. 1929-1932 CER Miller, Eunice Victoria, his wife, same period. 1935 Mackenzie, John Stuart; Police Station, Duke St, Toodyay; Constable. CER 1939-1941 Williams, Walter Henry; Duke St, Toodyay; Constable. CER Williamson, Jack Stanley; "The Carroll", Bolgart; Constable. 1941-1947 CER And his wife Olive Beatrice Williamson. Clark, Harold Edwin; Toodyay; Constable. 1941-1943 CER And his wife Elana Clark. 1945-1946 McMahon, Denis M.; Police Constable WA PODs Leahy, Douglas; Police Station, Toodyay; Constable. 1947 CER And his wife, Jessie Cordwell Leahy. 1947 Leahy, W. ; Police Constable WA PODs Constable Roy Hunter leaving – was relieving for 3 months, going to Northam; Constable Leahy has been on sick leave, but is going to TH, 29 July 1948 July Fremantle; left last Thursday; Constable Gannaway from Albany is his 1948, p.1 replacement. 1949 Leahy, Doug; Police Constable WA PODs Gannaway, Percival Herbert; Police Station, Toodyay; Constable. 1949 CER And his wife Rachel Lydia Gannway. 1950 Quartermaine, Harold Frank, Police Station, Toodyay, Constable. CER Mohr, Percival Frederick; Police Station, Toodyay; Police Constable. 1953 CER And his wife, Bridie Ann Mohr. Toodyay’s Police Constable Keith Ronald Parkin waited for six hours, hiding behind a clump of trees near the Newcastle Bridge, before he WA, 18 June 1953 June 4 intercepted a man wanted in connection with the theft of a £3,855 payroll, 1953, p.1 the property of the Midland Railway Co. Ltd., at Cullalla Siding on May 7. Parkin, Keith Ronald; Police Station, Toodyay; Police Constable. 1956 CER And his wife Helen May Parkin.
Compiled by Beth Frayne, 7 Oct. 2010 2 As at 17 Nov. 2014 188 Attachment 1 - Item 9.3.2
Toodyay Police Officers
Year Month Name Source 1958-1959 Jackson, Frederick George; Police Station, Toodyay; Police Constable CER Kennedy, Alexander; Police Station, Toodyay; Northam Rd, Toodyay; 1961-1977 Constable. CER And his wife Dorothy Joyce Kennedy. McCormack, Charles; Stirling Tce, Toodyay; Constable. 1961-1964 CER And his wife Marion Barron McCormack. O’Neill, Charles William; 4 Folewood Rd, Toodyay; Constable. 1965-1968 CER And his wife Mary O’Neill. Reid, Frank; 24 Duke St, Toodyay; Police Officer. 1970-1973 CER And his wife Phyllis Marjorie Reid. Smith, Peter John; C/- Police Station, Toodyay; Police Officer. 1973-1975 CER And his wife Marlies Smith, 1974-1975. Kay, Frank Malcolm; 24 Duke St, Toodyay; Police Constable. 1974-1975 CER And his wife, Elaine Palmer Kay. 1976-1978 Burgess, Christian Raymond; 24 Duke St, Toodyay; Police Constable CER Stone, Barry James; 24 Duke St, Toodyay; Policeman. 1978-1983 CER And his wife Nancy Margaret Ann Stone. 1979-1980 Moore, Robin Edward; Police Station, Toodyay; Police Officer. CER And his wife, Sheila Jean Moore. 1980-1983 Zalevski, Henry; 3 Oddfellows St, Toodyay; Police Officer. CER And his wife Ann Mary Zalevski. 1982 Donovan, Peter Charles; Stirling Tce, Toodyay; Police CER 1982-1986 Jaremczuk, Peter Robert; Lot 134 Morangerup Rd, Toodyay; Mortingup CER Rd, Toodyay; Police Constable Senior Constable Dave Lampard (from Karratha) commenced duty at the TH, Dec. 1984, 1985 Jan. 1 Toodyay Police Station. p.4 Rural Watch Scheme: Staff at the Toodyay Police Station are in the process of setting up a Rural Watch Scheme within the Toodyay District. TH, Nov. 1988, 1988 Nov. 28 Public meeting to be held at the football oval on 24 November. John p.2 Hallett, Senior Constable, Toodyay. TH, July 1999, 1999 June 25 Farewell on 25 June to police officers Sean and Nicki Hodgkin. p.7 Tony Brackenreg of the Toodyay Police was awarded the 1999 Toodyay TH, Feb. 1999, 2000 Jan. 26 Citizen of the Year Award, held in Duidgee Park, Toodyay. p.5 Tony Brackenreg of the Toodyay Police was named WA Policeman of the TH, Nov. 2000, 2000 Oct.? Year. p.1
Codes used and sources cited: CER = Commonwealth electoral rolls DN = Daily news EDC = Eastern districts chronicle. NA = Northam advertiser OTN = Rica Erickson. Old Toodyay and Newcastle. Toodyay Shire Council, 1974. PS = A.R. Pashley. Policing our state. EDUCANT, 2000. TCD = Alison Cromb. The history of the Toodyay Convict Depot. A. Cromb, 2010. TH = Toodyay herald WA = West Australian WA PODs = WA Post Office directories WM = Western mail
National Library of Australia’s TROVE service (http://trove.nla.gov.au/ndp/del/home), which offers free online access to digitized and searchable Australian newspapers.
Compiled by Beth Frayne, 7 Oct. 2010 3 As at 17 Nov. 2014 189 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
Dates and information about Toodyay’s Resident Magistrates, extracted from The Long Toodyay Chronology, newspapers and other sources.
Toodyay’s Resident Magistrates:
Year Length Event 1838-1840 2 years Captain Francis Whitfield 1840-1847 7 years Captain John Scully 1847-1850 3 years Lieut. Frederick Slade R.N. 1850-1861 11 years Joseph Strelley Harris 1861-1865 4 years Alfred Durlacher 1865-1875 10 years William John Clifton 1875-1880 5 years Robert Fairbairn 1880-1887 7 years Octavius Burt 1887-1898 11 years John Adam 1898-1900 2 years Charles Anthony Madden 1900-1903 3 years Alfred Napoleon Piesse
Year Month Event Source 1838- Captain Francis Whitfield (ca1877-1857) 1840 “Captain Francis Whitfield was born at County Westmeath, Ireland around 1777. He arrived at Swan River colony on 8 May 1830. Explored the Helena River to the source in 1833. Government Resident and Magistrate in Guildford in 1830. Granted 1500 acres in the Swan District, Avon Location U2 which was 4,059 acres at Toodyay. Family had many Lots in Guildford, Fremantle and Perth. Became a Justice of Peace in 1835. Charlotte died in March 1847 in Guildford and Francis died in 1857 at Perth. - Taken from "First families of the Swan River Colony" published by Western Australian Genealogical Society Inc.” (http://beta.worldcat.org/archivegrid/collection/data/857659446) PG, 11 Aug. Captain Francis Whitfield was appointed the first Resident 1838 Aug. 9 1838, p.125; Magistrate of the new District of Toodyay. OTN, p.30 The Nyoongar population living on land grants in the Toodyay OTN, pp.4, 41- 1840 Mar. district was recorded by Resident Magistrate Francis Whitfield as 42 102 persons: 33 men, 29 women, 32 boys and 8 girls. [Rev.] 1840- Captain John Scully 1847 Captain John Scully, retired Irish soldier, came to Colony in April 1939. Leased The Byeen from T.N. Yule. Later granted land to the OTN, p.35; north of The Byeen. Granted land at Bolgart. Assisted the monks at THo, pp.132-133 New Norcia. Returned to Ireland in 1847; leased his property to the Lefroys. PG, 17 Oct. John Scully Esq. (settled at Bolgart) was appointed Resident 1840, p.4 1840 Oct. 15 Magistrate of the Toodyay District, on the resignation of Francis OTN, p.44; Whitfield Esq. AT, p.15 Resident Magistrate John Scully was authorized by the Bank of PG, 5 Dec. 1840, 1840 Dec. 3 Western Australia in Perth to collect and forward monies as savings p.1 bank deposits from “mechanics and laboring classes” in the
Compiled by Beth Frayne (THS), on 16 Nov. 2014 1 As at 17 Nov. 2014 190 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
Toodyay district. John Scully (Resident Magistrate for Toodyay), Frederick Slade and James Drummond Jnr. were appointed for the ensuing year to PG, 14 Mar. 1846 * Mar. 5 carry out the provisions of the act of Council, to provide for the 1846, p.3 construction and management of roads and other internal communications, for the district of Toodyay. 1847- Lieut. Frederick Slade R.N. (d. 1850) 1850 Slade arrived in the Colony in 1840. He bought the Glen Avon property on the Avon River, between Toodyay and Northam, in THo, pp. 43-44 1842. PG, 20 Mar. Lieut. Frederick Slade R.N. succeeded Capt. John Scully as 1847 Mar. 18 1847, p.4; Resident Magistrate of the Toodyay District. OTN, p.78 Resident Magistrate Frederick Slade was appointed the Registrar of PG, 31 Aug. 49, 1849 Aug. 28 Births, Deaths, and Marriages for the district of Toodyay, and p.2; Michael Clarkson the Postmaster at Toodyay. OTN, p.79 Resident Magistrate Frederick Slade conducted the District of OTN, pp.82, 87; Toodyay census: 58 dwellings, 360 settlers (men, women and 1849 Nov. 30 THo, pp.6, 165- children). NB The District of Toodyay was a large area, from 169 Morby Farm, near Northam, to Berkshire Valley, north of Moora. Resident Magistrate Frederick Slade died suddenly, and was buried on Glen Avon. His remains were later moved to the Katrine OTN, p.88; 1850 July Cemetery, in the oldest marked grave (date of death (1849) on THo, p.69 gravestone is incorrect) 1850- Joseph Strelley Harris (d. 1889) 1861 Harris came to the Colony in 1833 with his father Dr. Harris. Experienced sheep farmer. Worked woth James Dimmond Snr on sheep poison planst. Went exploring. Dealt with arrival of Ticket of Leave convicts to Toodyay.
Trove: Western Mail, 1889: “DEATH OF MR. JOSEPH HARRIS. WE regret te announoe the death on Monday evening in Perth, in his 76th year, of Mr. Joseph Harris, who was one of our oldest colonists, and for many years was Government Resident at the Vasse. Mr. Harris arrived in the colony by the Cygnet some time in the thirties, with his father Dr. OTN, pp.92-100, Harris, late Colonial Surgeon. For some years he resided in the etc.; Williams district, where he followed pastoral pursuits. About this WM, 14 Dec. time he was appointed Resident Magistrate of the Kojonup distriot, 1889, p.17 but did not assume the duties of that office. In 1850 he was appointed Resident Magistrate at Toodyay, and remained there until 1861, when he was transferred, to fill a similar position at Vasse. Mr. Harris remained at the Vasse until 1880, when he retired on a pension, and with the distinction of being the oldest Resident Magistrate in the colony. Since his retirement from the public service, he has lived in Perth. Recently he had been in bad health for some months, and his death yesterday evening was not unexpected. The funeral takes place at the Middle Swan Church at 3.30 p.m. this afternoon, and a notice respecting it will be fonnd in another column.” PG, 2 Aug. 1850, Joseph Strelley Harris was appointed Toodyay’s Resident p. 2; 1850 Aug. 6 Magistrate, serving until 1861. OTN, p.2; AT, p.15 Resident Magistrate Joseph Strelley Harris chaired a public PG, 18 July meeting at James Sinclair’s Bush Inn, near the Avon River ford 1851, p.2; 19 1851 July 22 on Sinclair’s property Dumbarton, to discuss the need for a Sept. 1851, p.2; district church in old Toodyay and also a chapel on a piece of THo, p.50;
Compiled by Beth Frayne (THS), on 16 Nov. 2014 2 As at 17 Nov. 2014 191 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
land provide by Charles Pratt in the Northam district. Sites for OTN, p.43 both were determined. Pratt owned Buckland (Avon Location W) at that time. Toodyay Resident Magistrate Joseph Strelley Harris proposed that 1851 Late OTN, p.149 a Fire Brigade be formed from ticket-of-leave and Nyoongar men. Enrolled Pensioner Guard John Jones was appointed the first Gaoler of the Toodyay Gaol, in old Toodyay. The gaol consisted of TCD, pp.57, 91, 1852 Dec. 8 13 cells and Warder’s Quarters, which continued to be used until 129 1861. Resident Magistrate Joseph Strelley Harris used the store- room at the Gaol as his Court Room. Resident Magistrate Joseph Strelley Harris convened a public meeting at John Herbert’s Royal Oak hotel in old Toodyay, to PG, 27 May 1853 June 10 consider the choice of site for, and erection of, a School Room for 1853, p.2 the Toodyay district. Resident Magistrate Joseph Strelley Harris placed a public notice in the Perth Gazette to the inhabitants of Toodyay and Northam PG, 7 Oct. 1853, 1853 Oct. 7 advertising a public meeting to be held on 15 November at John p. 2 Herbert’s Royal Oak hotel for the purpose of forming an Agricultural Society. The Toodyay, Northam and Victoria Plains Agricultural Society was formed at a meeting at John Herbert’s Royal Oak hotel in old PG, 2 Dec. 1853, Toodyay. Resident Magistrate Joseph Strelley Harris chaired the 1853 Nov. 15 p.[2]; meeting. The first Secretary was John Taylor Cooke. The Governor OTN, p.117 was elected Patron (Captain Charles Fitzgerald, RN). The annual subscription was £1, and 50 members enrolled at that meeting. Expiree John Acton Wroth was appointed the Clerk at the Toodyay Convict Hiring Depot, succeeding Thomas Rixon. He was also the BC, p.56; 1854 Mar. first Clerk of Courts for the Toodyay district and the first Clerk to OTN, p.151 the Toodyay Resident Magistrate, Joseph Strelley Harris. James Drummond Jnr, Acting Toodyay Resident Magistrate, convened a public meeting of the inhabitants of Toodyay and Northam at John Herbert’s Royal Oak hotel, old Toodyay, to PG, 13 June 1856 June discuss the propriety of obtaining a Representative Assembly. The 1856, p.2; 11 meeting passed a resolution suggesting that taxation for revenue July 1856, p.2. generation and debt repayment should include a broader range of imports to enable necessary Colonial improvements to continue. It was recorded by Resident Magistrate Joseph Strelley Harris that 1859 OTN, p.254 there were 30 acres of vines in the Toodyay district. [Rev.] 1861 R.M. Harris was transferred to the Vasse magistracy. OTN, p.156 1861- Alfred Durlacher (1828-1869) 1865 Biography by Dorothy Erickson: “Surveyor and amateur woodworker who arrived in Western Australia in 1838. His first wife was Christina Slade and his second was Deborah Clarkson. He was employed in the Lands Department as a surveyor and then as a clerk in the Governor’s Office, Registrar of Deeds and other government posts. He was resident magistrate at Toodyay when he made a pedestal of sandalwood, which was exhibited in the International Exhibition in London in 1862. Woodworking of this sort was a mid-19th century gentleman’s hobby and he probably made a number of other small items. He committed suicide when, as Resident Magistrate at Geraldton, he was accused of misappropriating funds.” (http://www.daao.org.au/bio/alfred-durlacher/biography/) PG, 29 Mar. Alfred Durlacher succeeded Joseph Strelley Harris as the Toodyay 1861, p.3; 1861 April 2 Resident Magistrate, serving until 1865. OTN, p.166; AT, p.15 Some of the unoccupied Toodyay Convict Hiring Depot buildings 1861 July OTN, p.166 were taken over by the Colonial Government for their officials.
Compiled by Beth Frayne (THS), on 16 Nov. 2014 3 As at 17 Nov. 2014 192 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
Resident Magistrate Alfred Durlacher was assigned the former Toodyay Convict Hiring Depot Superintendent’s quarters. The Toodyay Police shifted from old Toodyay and the Toodyay Gaol (Lock-Up) was closed. A room in one of these buildings served as a temporary Court Room. [Rev.] Joseph Bolitho Johns (Moondyne Joe) was charged with branding and stealing a horse he caught at Moondyne. He escaped on 9 Aug. PG, 4 Oct. 1861, from the Toodyay Depot Lock-Up in the Toodyay Convict Hiring p.2; 1861 Aug. 6 Depot Barracks building in Newcastle, taking Resident Magistrate MJ (IE); p.16; Alfred Durlacher’s saddle and bridle, and the horse he was OTN, p.201 supposed to have stolen. Joe was re-captured soon after. [Rev.] “Mr. A. DurlaCHER has been appointed Government Resident at Inq, 22 Nov. 865, 1865 Oct. Champion Bay, and will proceed thither with as tittle delay as p.3 possible. 1865- William John Clifton (1831-1885) 1875 “Referring to the death of the late Mr. W. J. Clifton, our correspondent at York, writing yesterday, says : — ' I deeply regret having to report the death of our friend Mr. W. J. Clifton, J.P., who had for so many years identified himself with the interests of these districts, and was, I need scarcely add, very widely respected every where. Although not considered to be in a dangerous condition, Mr. Clifton had been in failing health for sometime previous to his death, owing to an ailment of the heart. On Saturday night, Inq, 15 April however, he appeared to be a little worse than usual, and so late as 1885, p.5 twelve o'clock Dr. Thompson was in attendance upon him. His son, who was a constant attendant to his wants, occupied a bed in his father's room, and the grief of the poor young fellow can be imagined when in tbe morning he awoke to find his father a corpse. Thus departed one of our most useful colonists, one who had given long service to the Government, and one whose impartial contributions to the Press are too well known to need any comment.” Inq, 8 Nov. 1865, William John Clifton became the Toodyay Resident Magistrate 1865 Nov. 7 p.3; (until 1875). OTN, p.229 Joseph Taylor Monger transferred ¼ acre (40 perches) of his land (Lot S8), on New Road, Newcastle, to the Rev. Charles Harper and Land title 1867 Jan. 1 Resident Magistrate William John Clifton, in trust for a Mechanics’ (BVI/2711, Institute, Library, Reading Room, etc. The transfer was registered p.427) on 20 May 1869. The Newcastle Temperance and Recreation Society was formed at PG, 18 Dec. 1868 Dec. 10 a public meeting in the Court Room at Newcastle. The first 1868, p.3 President was the Resident Magistrate William John Clifton. Governor Sir Frederick Aloysius Weld attended the 16th Show of the Toodyay, Northam and Victoria Plains Agricultural Society, PG, 12 Nov. 1869 Nov. 2-3 staying in Newcastle with Resident Magistrate William John 1869, p.3 Clifton. He also attended the Races and Agricultural Ball on the following day. [Rev.] Following the passing of the Municipal Institutions Act 1871, the PG, 10 Mar. town of York was declared a Municipality by the Governor but 1871, p.2; 1871 Mar. Newcastle didn’t qualify at that time. The responsibility for the OTN, p.223 public works in the town of Newcastle remained with Resident Magistrate William John Clifton. Comptroller General Henry Wakeford closed, for the final time, the Toodyay Convict Hiring Depot. Its men were transferred to the TCD, p.101, 103- York or Guildford Convict Hiring Depots and the remaining 104; 1872 Feb. 16 buildings handed over to the Colonial Government. The police PG, 15 Mar. services were increased, taking over the former Toodyay Depot 1872, p.3 Warders’ Quarters and Depot Store, on what is now Fiennes Street,
Compiled by Beth Frayne (THS), on 16 Nov. 2014 4 As at 17 Nov. 2014 193 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
for use as the Police Sergeant’s Quarters and Police Office. The front section of the former Toodyay Depot Barracks, next door, became the Court House and Resident Magistrate’s office, and the back section was converted into a schoolroom. On the other side of the former Toodyay Depot Barracks, the Infirmary, cookhouse, deadhouse (morgue) and closet (toilet) were retained for the purposes of a Colonial hospital (ie the first Newcastle Hospital) A well-attended public meeting was held in Newcastle to discuss Inq, 9 Sept. 1874 Aug. 29 the proposed change to the Constitution of the Colony. Resident 1874, p.2 Magistrate William John Clifton was in the chair. A public meeting was held in the Newcastle Court House for the purpose of discussing the important question of an import duty on WA Times, 18 1875 June 12 flour. The meeting, chaired by the Resident Magistrate William June 1875, p.6 John Clifton, was in favour of the duty. “Mr. W. J. Clifton, a very old public officer, is about to retire from Inq, 1 Dec. 1875, 1875 Nov. the post of Resident Magistrate at Newcastle. Mr. Robt Fairbairn p. 1 S has been appointed his successor.” 1875- Robert Fairbairn (1841-1922) 1880 “Robert Fairbairn is part of that legal history for Western Australia. Not unusually for the magistracy as it was, he began his working life in the administration of justice with the Western Australian Civil Service as a clerk to the Magistrates Bench at Busselton progressing to Resident Magistrate at Greenough, Toodyay, Albany, Busselton, Kimberley, Roebourne, Bunbury and Fremantle. He was connected to many of Western Australia's important families having married twice, to Fanny Taylor and Frances Sarah Bussell.” From: State Library of Western Australia Foundation Behind the Covers. The Past – not such a Foreign Country, by Chief Justice Robert French AC, 16 May 2013, Perth.” (http://www.hcourt.gov.au/assets/publications/speeches/current- justices/frenchcj/frenchcj16may13.rtf) GG, 30 Nov. Robert Fairbairn (coming from Greenough) commenced as the 1875, p.205; Toodyay District’s Resident Magistrate, replacing William John WA Times, 24 1875 Nov. 23 Clifton, who had retired to Perth. Fairbairn was also appointed the Dec. 1875, p.3; District Registrar of Births, Deaths and Marriages for the Toodyay 28 Dec. 1875, District, and also the Resident Magistrate for the Northam District. p.2 Samuel Pole Phillips was acting Resident Magistrate for the WA Times, 30 June 1- 1876 Toodyay District while Robert Fairbairn was relieving RM at May 1876, p. 2; Nov. Albany for six months. 1 Dec. 1876, p.3 At the request of a number of ratepayers and others, a public meeting was convened at the Newcastle Court House by Resident WA Times, 31 1877 Aug. 11 Magistrate Robert Fairbairn, to consider the advisability of forming July 1877, p.2 a Town Council in Newcastle. Samuel Pole Phillips was acting Resident Magistrate for the GG, 29 Dec. 1877 Dec. 28 Toodyay District while Robert Fairbairn was on leave. 1877, p.301 John George Slade (Resident Magistrate at Fremantle) exchanged GG, 16 July 1878 July 10 duties with Toodyay’s RM Robert Fairbairn for two months. 1878, p.159? Resident Magistrate Robert Fairbairn was farewelled from EDC, 9 April Newcastle, and presented with a special address. The occasion was 1880 Mar. 31 1880, p.2; the also the 3rd anniversary of the Manchester Unity Independent OTN, p.263 Order of Oddfellows. He left the district on 3 April. 1880- Octavius Burt (1849-1940) 1887 From ADB, by B. K. De Garis and Tom Stannage, 1979: Octavius Burt: “Octavius (1849-1940), public servant, was born at St Kitts on 14 December 1849. After his family's arrival in Perth, he was educated at Bishop Hale's school. In 1869 he entered the
Compiled by Beth Frayne (THS), on 16 Nov. 2014 5 As at 17 Nov. 2014 194 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
civil service as a clerk but soon moved to the National Bank. In May 1872 he returned to the civil service, at first as a clerk in the Governor's Office, and then in 1874-77 as private secretary to the governor and clerk to the Executive Council. In 1877-80 he was clerk and keeper of records in the Survey Office. Burt was resident magistrate for the Toodyay District in 1880-87. During his years in the Avon Valley he won widespread respect, but his rigorous suppression of slygrog selling and illegal gambling irritated many and led to an open feud with the honorary magistrates including S. P. Phillips, the 'Squire of Culham', from which Burt emerged victorious. In his response to a measles epidemic in 1883-84, as later in his career, Burt showed himself unusually sensitive to the plight of the Aboriginals. In 1887 he became assistant colonial secretary and was promoted in 1890 to the colonial secretaryship with a seat in the Executive and Legislative councils. When self-government was inaugurated a few months later Burt became Western Australia's principal civil servant as under-secretary for the colony. In April-October 1898 he was secretary in the agent-general's office, London. From 1901 until his retirement in 1912 he held the positions of sheriff and comptroller of prisons and also served as a deputy marshal of the High Court of Australia. As Western Australia's chief electoral officer for fifteen years, he conducted the Federation referendum of 1900 and the first Federal election in 1901. In 1903 he was awarded the I.S.O. In 1877 Burt had married Esther Hare, sister to the wife of his brother Septimus; they had two daughters. Like his brother, Octavius was an active member of the Church of England which he served for more than thirty years as a synodsman, diocesan councillor and member of the cathedral chapter. He was keenly interested in aquatic sports and was for a time a member of the volunteer movement. Survived by one daughter, he died on 1 April 1940, leaving an estate valued for probate at £2881, and was buried in Karrakatta cemetery.” Citation: B. K. De Garis and Tom Stannage, 'Burt, Octavius (1849– 1940)', Australian Dictionary of Biography, National Centre of Biography, Australian National University, http://adb.anu.edu.au/biography/burt-octavius-5644/text9227, published in hardcopy 1979, accessed online 16 November 2014. Octavius Burt (formerly Chief Clerk in the Surveyor Generals’ Office) was appointed the seventh Toodyay Resident Magistrate, succeeding Robert Fairbairn, who was transferred to the Vasse. GG, 30 Mar. EDC: “On the 1st Instant Mr. Octavius Burt entered upon his 1880; magisterial duties at Newcastle, and Mr. Fairbairn will at once WA, 2 April proceed to the Vaase to relieve Mr. Harris. The removal of Mr. 1880 April 1 1880, p.2; Fairbairn from a district where he has been the presiding magistrate EDC, 2 April for more than four years is matter for general regret amongst 1880, p.2; the settlers, for in him as their Resident Magistrate, they have OTN, p.269 always found an able and impartial dispenser of justice, as well as a ready and active promoter of all that could conduce to the well- being of his dintriet. The place of such a valuable Public Officer is not easily filled up.” Samuel Pole Phillips was acting Resident Magistrate for the GG, 14 Dec. 1880 Dec. 13 Toodyay District while Octavius Burt was on leave. 1880, p.401 William Roper Piesse was appointed the District Registrar of WA, 12 June Births, Deaths, and Marriages for the Toodyay District, replacing 1885 June 12 1885, p.3; 13 Resident Magistrate Octavius Burt, who had resigned from that June 1885, p.4 office. 1885 Dec. 10 William Dyer Cowan (Magistrates’ Clerk in Geraldton) acted as the GG, 8 Dec. 1885;
Compiled by Beth Frayne (THS), on 16 Nov. 2014 6 As at 17 Nov. 2014 195 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
Toodyay Resident Magistrate for three months (to April), when WA. 9 Dec. Octavius Burt was appointed to act as Assistant Colonial Secretary. 1885, p. 3; [Rev.] WM, 19 Dec. 1885, p.35; Inq, 9 Dec. 1885, p.5; OTN, pp.285- 286 Newcastle notes: “Mr. Burt, our Resident Magistrate, has left us for a time, if not for good. I feel sure he takes with him the good wishes of the public generally. He was much respected, both on the WA. 25 Dec. bench and in private life. His decisions were made without fear or 1885 Dec. 1885, p. 3 favour. Mrs. Burt is still with us, but will leave, I understand, as soon as a house can be got in Perth. I wonder whon we ate to have our new R.M.? Not till after the Christmas holidays, I suppose.” GG, 8 April 1886, p.220; John Adam was appointed as Acting Resident Magistrate of the WA, 7 April 1886 April 7 Toodyay district, replacing Acting RM William Dyer Cowan, who 1886, p.3; 20 had been transferred to Bunbury. April 1886, p.3; OTN, pp.286, 339 1887- John Adam (d. 1901) 1898 EDC: “Death of Mr. John Adam. Mr John Adam, late R.M. at Northam died on Thursday night; at the age of 57 years. He had been a sufferer for the past three years. In. the early days he was clerk of. Courts at Geraldton and Perth, and was then appointed magistrate at Newcastle. On the partition of the district; he accepted the position of magistrate at Northam. He resigned about six months ago, owing to ill-health. Mr. Adam was born-at Pinjarrah. He married twice, and his second .wife is still living.”
WW: “Mr. John Adam, one of the most independent magistrates in EDC, 1 June this State, died at Northam last week. Great regret is felt here and 1901, p.2; there and everywhere where known. The best go—the worst WW, 14 June remain, to be come better or worse.” 1901, p.2; WA, 1 June WA: “Our Northam correspondent telegraphed last night.: -"Mr. 1901, p.4 Johni Adam, late Resident Magistrate of Northain and Newcastle, died last night, after a long and painful illness. Some few months ago he visited the Eastern States, hoping to benefit by the change, but he returned failing in health. Since then his condition had rapidly been growing more serious, and yesterday death supervened. As a Magistrate he gave universal satisfaction, and was, indeed, most conscientious and painstaking, and in his private life also he was most highly esteemed. The funeral will take place to-morrow, at 3 o'clock.” John Adam was appointed Resident Magistrate for the Toodyay GG, 7 April 1887 April 5 District, succeeding Octavius Burt (who was transferred to York). 1887, p.229 Adam served as RM until 1898. “ON Saturday last, the first passenger train was run into the pretty little town of Newcastle, the line to which from Clackline Station is now all but completed. The train conveyed the Colonial Secretary, the Commissioner of Railways, the Contractor's managor, Mr. WM, 24 Dec. 1887 Dec. Stewart, and several other gentlemen. After arrival at Newcastle the 1887, p.11 Mayor and Councillors and the Resident Magistrate met the party at Donegan’s hotel, where the railway and the district were toasted in champagne, the Colonial Secretary expressing on bebalf of the
Compiled by Beth Frayne (THS), on 16 Nov. 2014 7 As at 17 Nov. 2014 196 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
visitors best wishes for the success of the one and the prosperity of the other. The formal opening of the line takes place, we understand, on the 3rd proximo, and great preparations are contemplated for suitably celebrating the event.” Proclamation Day was celebrated in Newcastle on a grand scale. With flags flying in the street, a procession numbering over 500 left the Mechanics' Institute at 10am in the following order: “Local Brass Band, Newcastle Volunteers, Newcastle Cadets, Good Templars in Regalia, school children, Oddfellows in Regalia, Members of the Municipal Council, The Mayor and the Resident Magistrate., The General Public.” On arriving at the Recreation Ground, the procession formed a square in front of a booth housing 200 spectators, with the Mayor William George Leeder in the WA, 27 Oct. 1890 Oct. 25 centre. The band played and the children sang God save the Queen. 1890, p.3 Sports, including foot races, were then held. The event of the day, the Proclamation Handicap, was won, after a great contest, by W. J. Donegan, P.J. Lawler being second. A free lunch was provided. In the evening, fireworks on a magnificent scale took place on the Agricultural Showgrounds. On the preceding evening a free ball was held in the Mechanics' Institute, attended by about 150 people. Mr. E. Scott undertook the management of the sports, with the assistance of John Adam, R.M., Thomas Donegan and Joseph Ablett Wroth. Lieut.-Colonel Sir Gerard Smith and Isabella, Lady Smith, toured WA, 21 Sept. the Toodyay district including Newcastle, visiting the Cooringa 1897, p.6; 22 Sept. 20- Vineyard and the Mt. Anderson property. The Governor stayed in Sept. 1897, p.2; 1897 21 the Newcastle Hotel and Lady Smith with the Resident Magistrate, NA, 22 Sept. John Adam. The following day they toured the Toodyay Valley, 1897, p.3; 25 visiting Avondale and Culham. [Rev.] Sept. 1897, p.3 “Much regret is expressed in Newcastle about the impending removal to Northam of Mr. John Adam, who has filled the post of Resident Magistrate of Newcastle for the last 12 years with tact, ability, and great conscientiousness. Mr. and Mrs. Adam take with them the warmest wishes of the residents of the district for a long WM, 8 July 1898 July and successful life in their new home. It is intended to tender Mr. 1898, p.47 Adam a banquet upon his departure as an expression of appreciation of his efforts. Mr. Madden, who succeeds Mr. Adam, was for some time carrying out the duties of magistrate at Northam.” 1898- Charles Anthony Madden 1900 From Cyclopedia of Western Australia /edited by J.S. Battye, Vol.2, p.731 (http://davidmadden.org/wordpress/category/madden- family/charles-anthony-madden/) NB He was known as Anthony Madden: “ANTHONY MADDEN, J.P., “The Mount,” Arthur River, via Wagin, was born at Dublin, Ireland, on May 10, 1854, and came to Victoria with his parents, who were among the early settlers of that State, the gentleman under review being still quite a child at the time of arrival. Upon the conclusion of his education at the South Melbourne Grammar School Mr. Anthony Madden became connected with banking in the service of the National Bank at the head office in Melbourne, where he remained for some time, subsequently filling more responsible positions in various agricultural and mining centres throughout the Garden State. Eventually he was transferred to Albany in Western Australia, where he continued as accountant for about two years, thence receiving transfer in the same capacity to the Perth office, and after three years at the capital was promoted to the post of manager,
Compiled by Beth Frayne (THS), on 16 Nov. 2014 8 As at 17 Nov. 2014 197 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
being sent to open the first branch of the bank at Northam. Having controlled operations there for a decade he received an offer from the Government of the day to take the appointment of Resident Magistrate at Newcastle – now Toodyay – and resigning from the bank’s service commenced his official duties at the latter town in 1898. Two years later he was transferred to the more important and responsible town of Roebourne, and after filling the same office there for three years retired from the service upon a decision being made by the Government of the day that in the far northern districts the offices of resident magistrate and district medical officer should be combined. Ultimately Mr. Madden decided to devote himself to agricultural and pastoral pursuits, and with this end in view turned his attention to the Arthur River district, which he foresaw would be one of the localities to be served with a railway at no very distant date. Accordingly he took up a block of land situated some 20 miles west of Wagin on the Perth-Albany Road and some 125 miles from the metropolis, and has since resided in an old-established homestead, originally the property of the Taylor family, so well known in the pioneering records of that district. In the old coaching days this house was one of the stopping-places on the well-nigh 300-mile trip from Perth to Albany which formed the mail route of that day, and the police station of the district was established here some half a century back. Besides this 700-acre block Mr. Madden has some 3,000 acres in its vicinity, and being a strong believer in mixed farming he, of course, combines grazing with cropping on this area. He has always been distinguished for the active interest he displayed in public affairs, and whilst still an officer of the bank occupied some of the most prominent positions in the various communities of which he formed a member, over twenty years ago being appointed a Justice of the Peace for whole State. He is the present chairman of the West Arthur Roads Board, and fills the same position in regard to the Arthur River branch of the Farmers and Settlers’ Association of Western Australia, in the deliberations of which body he manifests a practical concern. A Liberal in politics he is president of the local branch of the Liberal League, and is a power at the periodical elections; and always takes a very keen interest in all that concerns the Arthur River district. He is a Master Mason, and is Past Grand Junior Deacon of the old English Constitution in Western Australia, besides at various times filling other honorary offices in the craft. He is a keen advocate of all clean sport, being president of the Arthur River Race Club and the football and cricket clubs. He married a daughter of the late John Wall Hardy, a pioneer of the State, and has a son and two daughters.” WA, 24 June Toodyay Resident Magistrate John Adam chose a transfer to 1898, p.4; 25 Northam, as RM. Charles Anthony Madden (previously RM and June 1898, p.4; 1898 July 1 Manager of the National Bank of Australasia in Northam) was his NA, 30 July replacement. 1898, p.3; OTN, p.339 A farewell banquet was held in the Freemasons’ Hotel, NA, 30 July Newcastle, for former Toodyay Resident Magistrate John Adam, 1898, p.3; 1898 * July 27 transferred to Northam, and also for the former Newcastle WA, 16 July Postmaster Charles J. Annear, who had been transferred to the 1898, p.5; 23 Northam Post and Telegraph Office. July 1898, p.5 1900 July Alfred Napoleon Piesse acted as Resident Magistrate at Newcastle, NA, 14 July
Compiled by Beth Frayne (THS), on 16 Nov. 2014 9 As at 17 Nov. 2014 198 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
after RM Charles Anthony Madden was transferred to Roebourne. 1900, p.2; [Rev.] OTN, p.339 1900- Alfred Napoleon Piesse (1866-1939) 1903 “The late Mr. Alfred Napoleon Piesse was a native of W.A. having been born at Guildford on July 21, 1866. He was a son of the late Mr. William Roper Piesse, one of the pioneers who came to the State in the year 1841, and was one of eight brothers. Having completed his scholastic training .at the Northam State School, Mr. A. N. Piesse entered the Telegraph Service as a messenger, and at the time gained an insight into the farming industry on his brother's property. After three years he relinquished his connection with the Civil Service in order to join Messrs. F. H. and C. A. Piesse in their business establishment at Williams, but subsequently re-entered the Telegraph Department as assistant operator, and was in turn telegraphist at Esperance, Israelite Bay and Bremer,finally being transferred from his last station at Albany to the Law Department, as Clerk of Courts at Toodyay. This post he held for over five years, at the end of that period being promoted.to the office of Resident Magistrate for the same district. Within three years he voluntarily resigned and engaged in horticultural pursuits at Toodyay. He was President of the local Alb. Adv., 22 Agricultural Society, and Chairman of the Toodyay Fruitgrowers' Juen 1939, p.3 Association and represented Western Australia at the Commonwealth Fruitgrowers' Conference at Melbourne in March 1911. He was Chairman of the Toodyay Road Board for some years. In October 1911 he was elected to the Legislative Assemblv and held office as a member of Parliament for 15 years. In 1898 Mr. Piesse married Ada, daughter of Mr. J. M. Lloyd of "Nardie," Toodyay, and they had three sons and two daughters, of whom one daughter predeceased him. He left Parliament to go to Wagin to live afterwards, leaving there and settling in Kendenup in 1928, where he resided until his death. During his stay in Kendenup, Mr. A. N. Piesse was closely connect ed with the work of his brother, the late Mr. Arnold Piesse, who was M.L.A. for Katanning, and they had many happy trips together as a result. Mr. Piesse held office as a member of the North Ward (Kendenup) of the Plantagenet Road Board, Mt. Barker for nine years.”
Shire Honour Board: Toodyay Road Board Member: 1907-1912; RB Chairman: 1907-1912. Acting Resident Magistrate for the Toodyay District, Alfred WA, 10 Dec. Napoleon Piesse, was permanently appointed to the position, and 1900, p.3; also Magistrate of the Newcastle, Victoria Plains and Moora Local NA, 15 Dec. 1900 Dec. Courts. Piesse was the last Toodyay Resident Magistrate, serving 1900, p.2; until Aug. 1902, when the position was abolished (merged with OTN, pp.339, Northam and York). 342 The magisterial districts of Northam, York and Toodyay were NH, 21 Feb. amalgamated. William Dyer Cowan was appointed Resident 1903,p.4; 1903 Feb. Magistrate of the new district, residing in Northam. Alfred WA, 2 Mar. Napoleon Piesse (RM Newcastle) retired on 6 months leave of 1903, p.3; absence. OTN, p.342
Codes used and sources cited:
Compiled by Beth Frayne (THS), on 16 Nov. 2014 10 As at 17 Nov. 2014 199 Attachment 1 - Item 9.3.2
Toodyay Resident Magistrates
Alb. Adv = Albany advertiser AT = Alf T. Thomas. A history of Toodyay. Toodyay Road Board, 1949. EDC = Eastern districts chronicle. GG = WA government gazette. Inq. = Inquirer (newspaper) MJ (IE) = Ian Elliot. Moondyne: the man and the myth. 2nd ed. Hesperian Press, 1998. NA = Northam advertiser NH = Newcastle herald OTN = Rica Erickson. Old Toodyay and Newcastle. Toodyay Shire Council, 1974. PG = Perth gazette TCD = Alison Cromb. The history of the Toodyay Convict Depot. A. Cromb, 2010. THo = Rica Erickson & Robyn Taylor. Toodyay homesteads. Hesperian Press, 2006. WA = West Australian. WA Times = Western Australian times. WM = Western mail WW = Westralian worker
Compiled by Beth Frayne (THS), on 16 Nov. 2014 11 As at 17 Nov. 2014 200 Attachment 1 - Item 9.3.2
BEJOORDING ROAD NAMES SELECTION
Please select the list in number of preference 1-3
Local Names Doctors Names Police/Magistrate Names Preference: Preference: Preference:
PLEASE TICK ONE (1) NAME PLEASE TICK ONE (1) NAME PLEASE TICK ONE (1) NAME
CARTER O'REILLY SCULLY
TUCKER WALKEY SLADE
FRANK MAYHEW HARRIS
RALPH EDWARDS CLIFTON
CEDRICK HUSSY BURT
LUDEMANN CRAWFORD MADDEN
TINDLE VIVEASH MCKENNA
STACK FRANKLIN OSBOURNE
LUCAS HUMPHREY PATTEN
THRACKRAY CARLIN BINNING
BLACKSTONE MOULE MERCER
CARR WEBSTER HEALY
MARLOW ELPHICK FAIRBAIRN
Name:
Address: Lot: Street
Contact Number:
201 Attachment 2 - Item 9.3.2
Our Ref: MH:SS/AXXX/OCRXXXX
30 March 2015
XXXX X XXXXX XXX XXXXX WA XXXX
Dear XXXX,
Residents of the Bejoording community were invited to attend a meeting on the 8th of October to discuss naming the private easements in the Bejoording town site so that emergency services would be able to locate your property easier. We had an overwhelming positive response from the community and it was agreed that this proposal be implemented.
After some discussion it was suggested that the Shire of Toodyay submit 3 themes for the naming of the easements to the community for their input. The shire has now come up with 3 different themes and we are seeking your preference. The names have historical themes and are consistent with the Shire’s planning policies. The three themes are:
Bejoording community historical figures - people that lived and worked in the area. Most prominent of founders of Bejoording already have streets named after them and these names cannot be used again. Doctors that resided in Newcastle (now known as Toodyay) and treated the Bejoording community when needed. Magistrates / Police Sargent’s that resided in Newcastle ( now known as Toodyay ) that were called upon to uphold the law and order in Bejoording. We have enclosed a survey form outlining the 3 themes, together with names associated with that theme. Please number the three themes in order of preference with 1 being your most preferred choice and 3 being your least preferred.
Under each theme there is a list of names. Please tick the name that you would prefer if that theme is the successful theme? You should place one tick () in each of the three columns.
202 Attachment 2 - Item 9.3.2
Once we have received the completed surveys we will collate the results and prepare a report for consideration by Council. When approved by Council the scheme of names will be forwarded to the Department of Regional Development and Geographic Names Committee for final approval.
When the scheme of names has been approved the Shire will erect street signs and street numbers based on the approved names. The street signs will indicate the approved street name with the words private road beneath it.
It is important to note that designating access easements as private roads does not change any legal obligations in relation to the easements. Maintenance and liability associated with the easements will remain the responsibility of the affected landowners. All obligations set out on the certificates of title will remain.
Naming of the easements as private roads will allow the easements to appear on maps and street directories, and will allow owners to be allocated a rural street number that makes sense for visitors and emergency services.
A detailed history of each of the three themes along with the names associated with each of the subjects can be found at the following link on the Shire of Toodyay’s webpage www.toodyay.wa.gov.au/for-public- comment.aspx
We would like to thank you for your cooperation and look forward to implementing this system shortly. If you would like to discuss this process further or would like further information please do not hesitate to contact Gloria Robinson from the Shire’s Ranger Services on 9574 4555.
PLEASE RETURN YOUR COMPLETED SURVEY BY
Friday 17th April 2015
Yours Sincerely
Stan Scott CHIEF EXECUTIVE OFFICER
203 204 Geographic Names Committee Policies and Standards for Geographical Naming in Western Australia
WWWLANDGATEWAGOVAU 205 206 FOREWORD
Names and place descriptions are one of the oldest forms of geographical information. They help us to navigate our way through the landscape, acting over time as historic markers to locations, including places of cultural or spiritual significance. They give specific features and places an identity which can be passed from person to person, group to group and generation to generation. This 'location knowledge' has been integral to navigation aids evolving from simple word of mouth, hand drawings and paper maps to today’s sophisticated real-time digital capability.
The selection and recording of names need to be applied in a systematic and timely manner to satisfy diverse requirements of the community. These requirements include the protection of life and property by emergency service organisations, keeping pace with advances in technology, developments in natural sciences, transportation and communication systems, administration of land/mineral/water rights and for the production of accurate maps and charts. At a more general level, there is a growing interest in historical information about family and heritage contained within the records of place names, their locations and their meanings.
In a perfect world there should be a single name for a geographic entity. This name should uniquely identify the feature and be used by everyone in day-to-day activities. This has been difficult to achieve due to differences in culture, socio-political conditions, the mobility of people and language flexibility. When different names for a feature or place name exist, where different spellings are used, or when the same name is used for a number of different places, confusion, uncertainty, and misunderstandings can occur.
Inconsistencies and contradictions among the many names, their spellings, and applications have long been a serious problem to mapmakers and scientists who require uniform, non-conflicting geographic nomenclature. As a result, boards and committees around the world endeavour to resolve questions and anomalies. The decisions of such groups have long been accepted as authoritative by governments and their agencies to maintain uniform naming conventions.
The need to regulate and standardise the use, collection and registration of names in Western Australia has been recognised since 1936 when the Nomenclature Advisory Committee was first established. This practice continues today with the Geographic Names Committee (GNC) and Landgate having the delegated authority for all official naming within the for topographic and cultural features.
This document, Policies and Standards for Geographical Naming in Western Australia, identifies the processes involved with nomenclature in Western Australia. It will allow for the orderly recording and use of names and incorporates the relevant sections of the AS/NZS 4819-2011 Rural and urban addressing standard.
I commend this valuable resource and know that it will provide all local governments, government agencies, businesses and individuals interested in nomenclature with the necessary information to undertake sound naming decisions within Western Australia.
Brendon Grylls MLA MINISTER FOR REGIONAL DEVELOPMENT; LANDS
207 3 Geographic Names Committee 208 4 Geographic Names Committee
1: INTRODUCTION...... 9 1.1 The Benefits of Naming...... 9 1.2 Geographic Names Committee...... 9 1.2.1 Committee membership ...... 9 1.2.2 Responsibilities of the Committee ...... 10 1.3 Executive Officer and the Secretariat...... 10 1.3.1 Secretariat’s terms of reference ...... 11 1.4 Committee for Geographical Names in Australasia...... 11 1.4.1 National Approach to Naming ...... 11 1.4.2 CGNA guidelines for the consistent use of place names ...... 11 1.5 United Nations Group of Experts on Geographical Names...... 12 1.5.1 International naming uniformity ...... 12 1.5.2 Asia South East Pacific South West Division (ASEPSW) ...... 12 1.6 Western Australian Gazetteer...... 13 1.6.1 Gazetteer for the State ...... 13 1.6.2 Gazetteer of Australia ...... 13 2: Purpose and Principles ...... 14 2.1 Western Australia’s Policies and Standards...... 14 2.1.1 The need for policies and standards ...... 14 2.2 Legislation and standards...... 15 2.2.1 Land Administration Act 1997 ...... 15 2.2.2 Land Information Authority Regulations 2007 ...... 15 2.2.3 AS/NZS 4819:2011 Rural and urban addressing ...... 15 2.3 Requesting a new or change of name ...... 15 2.4 GNC decisions ...... 15 2.4.1 Naming submissions presented to the GNC ...... 16 2.4.2 Review of a GNC decision ...... 16 2.4.3 Corrections and amendments ...... 16 2.4.4 Presentation policy for the GNC ...... 16 2.5 The use of official names ...... 17 2.6 Retrospective application ...... 17 2.8 In the public interest ...... 17 2.8.1 Public safety...... 18 2.9 Names covered by other legislation or regulations ...... 18 3: Naming Policies...... 19 3.1 Language and spelling...... 19 3.1.1 Australian English ...... 19 3.1.2 Indigenous languages ...... 19 3.1.3 Pronunciation and use ...... 19 3.1.4 Spelling of geographic names ...... 19 3.1.5 Uniformity of spelling ...... 20 3.2 Characteristics of Geographic Names...... 20 3.2.1 Generics and specifics ...... 20 3.2.2 Names starting with “The” ...... 21 3.2.3 Use of prepositions ...... 21
209 5 Geographic Names Committee 3.2.4 Name extensions, destinations, suffixes, prefixes and cardinal indicators ...... 21 3.2.5 Use of the words ‘city’, ‘town’ or ‘shire’ ...... 21 3.2.6 Accepted use of capitalisation ...... 22 3.3 Possessive form, punctuation, hyphens, diacritics and symbols...... 22 3.3.1 Possessive apostrophe ...... 22 3.3.2 Hyphen ...... 22 3.3.3 Diacritical marks...... 23 3.3.4 Punctuation ...... 23 3.3.5 Symbols and logograms ...... 23 3.4 Numbers in names ...... 23 3.5 Discriminatory or derogatory names...... 23 3.6 Names in general use...... 24 3.7 Names within private communities ...... 24 3.8 Commemorative names ...... 24 3.8.1 Use of personal names ...... 25 3.8.2 Use of initials ...... 25 3.8.3 Titles, honorifics and postnominals ...... 26 3.8.4 Commemorating events ...... 26 3.8.5 Use of the word ‘Bicentennial’ ...... 27 3.8.6 Use of the word ‘Royal’ ...... 27 3.9 Abbreviations...... 27 3.10 Defence words and acronyms...... 27 3.11 Protection of the word Anzac ...... 28 3.11.1 Uses which are allowed under the regulations ...... 28 3.12 Recording sensitive / secured names...... 29 3.13 Naming buildings, infrastructure and facilities...... 29 3.14 Naming of Government facilities ...... 29 3.14.1 Selection of school names ...... 30 3.15 Business and commercial names...... 30 3.15.1 Use of ‘Limited’ or ‘Proprietary’ in a name ...... 30 3.16 Consultation for naming proposals...... 30 3.16.1 Immediate and extended community consultation ...... 31 3.16.2 Suggested guidelines for undertaking public consultation ...... 31 3.17 Unnecessary name changes ...... 32 3.18 Lodging and considering objections...... 32 3.19 Nomenclature governed by other Statutory Authorities ...... 32 3.20 Naming roads or features within Commonwealth land ...... 33 3.21 Features which cross State and Territory borders...... 33 3.22 Coastal waters and high water features...... 33 3.23 Undersea features and maritime names ...... 33 3.25 Alternate / alternative names...... 34 4: Recognition and Use of Indigenous Names...... 35 4.1 Orthography for the language ...... 35
210 6 Geographic Names Committee 4.2 CGNA policy guidelines ...... 35 4.3 Dual names ...... 36 4.3.1 Order of names...... 36 4.3.2 Depiction of dual names ...... 37 4.4 Indigenous community consultation...... 37 4.4.1 Local government inclusion ...... 37 5: Naming of Topographic Features ...... 38 5.1 Naming proposals...... 38 5.2 A new name or name change ...... 38 5.3 Duplication of topographical feature names...... 39 5.3.1 Consideration of proposed duplicated names ...... 39 5.3.2 Topographical feature names near State boundaries ...... 39 5.4 Use of feature classes (generics) ...... 39 5.5 Assigning named extents...... 40 5.6 Changing the name of a topographical feature...... 40 5.6.1 Consideration of proposed name changes ...... 40 6: Naming of Parks and Reserves...... 41 6.1 Naming proposals for parks and reserves...... 41 6.1.1 Use of the word ‘reserve’ ...... 41 6.1.2 Naming after adjacent streets or features ...... 41 6.2 Naming of parks or reserves under 1ha ...... 41 6.2.1 Evidence of community support ...... 42 6.3 Naming of ovals, pavilions and other community structures ...... 42 6.4 Renaming of parks and reserves...... 42 7: Locality Names and Boundaries...... 43 7.1 Selection of a locality name ...... 43 7.1.1 Suitable naming criteria for localities...... 43 7.1.2 Duplication of locality names ...... 44 7.1.3 Enduring locality names ...... 44 7.1.4 Dual or alternative locality names ...... 44 7.1.5 Indigenous locality names ...... 44 7.2 Estate, promotional, neighbourhood and regional names...... 44 7.3 Renaming localities...... 45 7.4 Locality boundary delineation...... 45 7.4.1 Boundary amendments ...... 46 7.4.2 Locality sizes ...... 46 7.4.3 Local government and State boundaries ...... 46 7.5 Postcodes...... 46 7.6 Review of localities ...... 47 7.7 Government agencies and emergency services...... 47 7.8 GNC’s consideration of locality boundary proposals ...... 47 8: Road Names and Extents...... 48
211 7 Geographic Names Committee 8.1 Road naming...... 48 8.1.1 Public roads ...... 48 8.1.2 Private roads ...... 49 8.1.3 Reserved road names ...... 49 8.1.4 Naming Malls and Pedestrian access ways ...... 49 8.2 Road extents...... 50 8.2.1 Laneways and short roads ...... 50 8.2.2 Contiguous navigable roads ...... 50 8.3 Components of a road name ...... 50 8.3.1 Road name elements ...... 50 8.3.2 Road types ...... 50 8.3.3 Unacceptable road names ...... 51 8.4 Road name duplication ...... 51 8.5 Road naming amendments ...... 51 8.6 Naming roundabouts and rotaries...... 52 8.6.1 Roundabouts ...... 52 8.6.2 Rotaries ...... 53 8.7 State Roads...... 53 8.8 Roads and tracks on Government managed land...... 53 8.9 Tourist drives / routes...... 53 8.9.1 Local scenic drives...... 54 8.9.2 General assessment criteria ...... 54 8.9.3 Applying to have the tourist route recognised ...... 55 8.9.4 Review of current State tourist drives / routes ...... 55 8.9.5 Identification of State scenic drives, tourist drives and routes ...... 55 9: Naming Procedures ...... 56 9.1 Submitting names for approval ...... 56 9.2 Investigation for suitability...... 56 9.3 Processing a request ...... 57 9.4 Approving new or amended names...... 57 9.5 Notification of new name approvals ...... 57 10: Road Types...... 58 10.1 Road types suitable for use in Australia...... 58 10.2 Other road types suitable for use in Western Australia ...... 60 11: Updating of these policies and standards...... 61 11.1 Update Register ...... 61 12: Referenced documents...... 62 13: Definitions, Terminology and Acronyms...... 63
212 8 Geographic Names Committee 1: INTRODUCTION
1.1 The Benefits of Naming
Geographic nomenclature or toponyms, are names which represent sites of human occupation (cities, towns etc), natural features (mountains, lakes etc) and administrative areas (localities, regions etc). They are usually the first point of reference used when referring to a spatial location and are a fundamental component of culture. Often the most contentious element of cartography, toponyms are indispensable when used as public and personal references for location description and identification (e.g. defence, emergency and postal services, addresses, navigation). They can also be powerful political tools as there have been many instances where existing names have been overwritten due to changes in governance.
Benefits of recording and preserving toponyms are associated with the past, present and future of a community. They form an integral part in personal identity by defining where people were born, live, have lived and from where their ancestors have come from. Names are key elements of maps and charts and their practical benefits include the intelligence relating to the location of a place and for those who have no knowledge of the place, what is there. Fortunately Western Australia retains many of its original toponyms.
The Policies and Standards for Geographical Naming in Western Australia endeavours to focus on a number of fundamental requirements for the naming of roads, administrative boundaries, cultural and topographical features. They include legislative considerations, external policies and cultural factors to ensure a sound toponymic heritage for future generations of Western Australians.
1.2 Geographic Names Committee
In 1936 the then Minister for Lands, the Hon M.F. Troy, appointed an advisory committee known as the Nomenclature Advisory Committee. The Committee consisted of Dr J.S. Battye (Chancellor of the University of Western Australia and State Archives Board Chairman) as the Committee Chairman, and its appointed members included Mr J.A. Klein, MA (Director of Education), Mr J.P. Camm (Surveyor General), Mr P Hasluck (Western Australian Historical Society) and Mr F.I. Bray (Memorials Committee of the Western Australian Historical Society).
The Committee’s name was changed in 1987 to the Geographic Names Committee and it performs a similar role today by providing advice to, and on behalf of, the Minister on geographical naming issues.
1.2.1 Committee membership
Appointments to the GNC are made by the Minister for Lands to represent different points of view, from local communities, professional institutions and government agencies within Western Australia. It provides a mechanism to make democratic naming decisions for the State Government and is comprised of representatives from the following organisations:-
Australia Post Community Representatives (2 positions) Department of Aboriginal Affairs Department of Fire and Emergency Services Department of Mines and Petroleum Department of Parks and Wildlife Landgate – Chairman and Executive Officer Main Roads Western Australia
213 9 Geographic Names Committee State Records Office of Western Australia Urban Development Institute of Australia (WA Division) Inc. Western Australia Police Western Australian Local Government Association (2 representatives)
1.2.2 Responsibilities of the Committee
The GNC is responsible for:
Advice on geographical nomenclature matters; Development of policies to facilitate the approval and processing of nomenclature applications; Development of rules and processes to be followed in selecting, assigning or amending geographic nomenclature; Setting out processes and procedures for the selection or assigning of Indigenous nomenclature; Specifying criteria for the assessment of cultural heritage or other significance in relation to the naming of places; Establishing consultation requirements for geographic nomenclature actions; Specifying any other matter or item appropriate to geographic nomenclature in Western Australia Advising to the Minister on the establishment and development of the naming policies and standards. Dissemination of information on the naming policies and standards. Monitoring and review of compliance with the naming policies and standards; and Undertaking other functions as required in relation to nomenclature.
At the discretion of the Minister for Lands the Committee shall:
Review naming actions, transactions and issues which impact on any government agency, authority or instrumentality or that may attract significant public, government or other external interest; and Review and approve papers and reports to third/external parties which contain naming issues or exceptions which may prompt media, public or government scrutiny.
1.3 Executive Officer and the Secretariat
The GNC is served by an Executive Officer and a Secretariat, both of which are provided by Landgate. The Executive Officer assists the Chairman in the planning and conducting of the GNC meetings and implementation of Committee resolutions. It is also the Executive Officer’s role to represent Western Australia on national consultative committees which meet to focus on issues of common interest to all States and Territories and to develop national guidelines for a more unified approach to nomenclature in Australia.
Standard naming operations are managed by the Executive Officer and the Secretariat (the Geographic Names Team) as provided by Landgate. This office is responsible for managing the nomenclature needs of the community, local government, real estate, mapping industries etc, for topographical features, administrative boundaries, localities and roads.
The Secretariat is also responsible for the maintenance of the State’s Gazetteer and nomenclature database which holds essential attribute information.
214 10 Geographic Names Committee
1.3.1 Secretariat’s terms of reference
Assign nomenclature to topographical features, localities and roads; Alter, when required, the nomenclature of topographical features, localities and roads; Determine whether the use of a topographical feature, locality or road name shall be discontinued; Adopt national and international rules of orthography, nomenclature and pronunciation with respect to naming topographical features, localities and roads; Investigate and determine the form, spelling, meaning, pronunciation, origin and history of any topographical feature, locality and road names; Investigate and determine the application of nomenclature to topographical features, localities and roads with regard to position, extent or otherwise; Maintain a gazetteer and geographic nomenclature database for Western Australia; and Inquire into and make recommendations on any matters relating to the nomenclature of topographical features, localities and roads referred by the Minister.
1.4 Committee for Geographical Names in Australasia
1.4.1 National Approach to Naming
In 1984, to assist with the coordination and communication for the consistent use of place names within Australia and New Zealand, the Committee for Geographical Names in Australasia (CGNA) was formed. In 1993, it became a standing committee within the Intergovernmental Committee on Surveying and Mapping (ICSM).
All of the principle naming authorities in Australia and New Zealand are represented on the CGNA including the Australian National Placenames Survey (ANPS), Great Barrier Reef Marine Park Authority (GBRMPA), Australian Antarctic Division (AAD), Australian Hydrographic Office (AHO) and the Department of Defence.
The CGNA meets annually to discuss issues of common interest to all States and Territories and develop guidelines to reflect a national approach to nomenclature. Its terms of reference include:
The promotion of a greater community awareness of geographical names; Development and promotion of national guidelines for geographical names; Promotion of the use of correct names by map, chart and electronic application procedures; Support for the maintenance and development of jurisdictional and national gazetteers, CGNA, Scientific committee on Antarctic Research (SCAR), and the Sub-Committee on Undersea Feature Names (SCUFN); Support of initiatives for the appropriate use and preservation of geographical names, and for the recognition of their heritage and cultural importance; Support of the United Nations Group of Experts on Geographical Names (UNGEGN) and its initiatives.
1.4.2 CGNA guidelines for the consistent use of place names
The GNC has adopted the national Guidelines for the Consistent Use of Place Names, April 2008 as prepared by the CGNA. These include the Guidelines for the Use of Aboriginal and Torres Strait Islander Place Names, and Dual Naming Depiction Guidelines.
215 11 Geographic Names Committee
These guidelines cover the choice, form and application of place names in Australia. They replace the 'Toponymic Guidelines for Australia' of November 1995’, and were prepared by the CGNA, under the auspices of ICSM, as a contribution to the Australian Spatial Data Structure Initiative.
Australian English is recognised as the national language; however the importance of original Australian Indigenous language sources for place names has been acknowledged in the Guidelines for the Use of Aboriginal and Torres Strait Islander Place Names. It is also recognised that the spoken language in the External Territories is not necessarily Australian English and therefore the respective lingua franca (working language) of a territory is used for nomenclature purposes.
The Guidelines provide a set of national standards for the collection and use of Aboriginal and Torres Strait Islander names. They create uniformity in the way that information is collected and used by State and Territory nomenclature authorities, and at the same time, enhance the maintenance of Aboriginal and Torres Strait Islander culture and heritage in areas throughout Australia.
CGNA’s Dual Naming Depiction Guidelines, provide a set of processes and standards for States and Territories to formally adopt dual naming as a legitimate means of recording feature names drawn from Aboriginal, Torres Strait Islander, European and other cultures.
A copy of all of these documents can be obtained from www.icsm.gov.au/cgna/consistent_pnames.pdf.
1.5 United Nations Group of Experts on Geographical Names
1.5.1 International naming uniformity
In 1958, the Economic and Social Council of the United Nations passed a resolution requesting that the Secretary General draft a plan for achieving international uniformity on geographical names at the national and international level. As a result of this resolution, efforts to standardise geographic names for international use became the role of the United Nations Group of Experts on Geographical Names (UNGEGN).
UNGEGN functions through 23 geographical/linguistic divisions and working groups which address issues such as training courses, digital data files and gazetteers, romanisation systems, country names, terminology and toponymic guidelines. Activities include the sponsoring of conferences and sessions of a group of experts in the interests of developing guiding principles for attaining uniformity in the name- processing procedures and in the promotion of national standardisation by all countries.
1.5.2 Asia South East Pacific South West Division (ASEPSW)
Through the CGNA, Australia and New Zealand are represented at UNGEGN in the Asia South East, Pacific South West Division (ASEPSW). Countries participating in this division include Australia, Bhutan, Brunei Darussalam, Cambodia, Fiji, Indonesia, Lao People’s Democratic Republic, Malaysia, Myanmar, Nauru, New Zealand, Papua New Guinea, Philippines, Samoa, Singapore, Solomon Islands, Sri Lanka, Thailand, Timor-Leste, Tonga, Vanuatu and Vietnam.
216 12 Geographic Names Committee
1.6 Western Australian Gazetteer
1.6.1 Gazetteer for the State
The Secretariat is responsible for maintaining the State’s Gazetteer and nomenclature database known as GEONOMA. This database contains the official names and geographical coordinates of named features in Western Australia. The database is maintained on a daily basis by the Secretariat.
Other information essential to these names such as the official spelling of the name, feature type, classification, derivation, map number, coordinates and if known, any alternative and historical names is also recorded.
GEONOMA is recognised by the Western Australian government as the primary source and official register for all approved named topographic features, administrative boundaries and roads, including their positions and extents. Names added to or amended within GEONOMA are automatically propagated to features in other linked government systems.
1.6.2 Gazetteer of Australia
The Gazetteer of Australia is a composite database which contains recorded geographical names within Australia. This database is maintained in cooperation with ICSM and the CGNA. The information within this gazetteer is provided by jurisdictions of the CGNA. The copyright for the information resides with the relevant State, Territory and Australian jurisdictions who remain the official custodians for this information.
The records within the Gazetteer of Australia include the names and location of natural features, populated places, administrative boundary areas, regions, and cultural features such as mines, churches, schools, hospitals, and airports. The gazetteer does not contain any other attribute information nor does it contain road names.
217 13 Geographic Names Committee
2: Purpose and Principles
2.1 Western Australia’s Policies and Standards
In Western Australia there is geographical nomenclature legislation and standards which assist and direct the practice of officially naming features, localities and roads. The legislation is supported by policies and processes which provide the necessary information for any person or group interested in the naming and the determination of extents for roads, topographical features, points of interest, administrative boundaries and localities.
The use of these standards and policies is mandatory and they have been developed through consultation with local government, government departments, emergency services, public service providers and the wider community.
2.1.1 The need for policies and standards
In order to comply with laws and to provide an open and transparent naming process, policies and standards are needed. The policies and standards within this document have been developed to provide a basis on which the assignment of names to features, administrative boundaries and roads can be undertaken. They will serve the long-term interests of the community by identifying, protecting and reflecting our culture, heritage and landscape and shall apply to all nomenclature within Western Australia.
The benefits of a consistent writing system (or orthography) of geographic naming is important to a wide range of local, national and international communities who engage in:
communications such as postal and news services; emergency service response and natural disaster relief; environmental management; map and atlas production; navigation and tourism; property determinations and cadastre; road maintenance and development; statistic and census information; trade and commerce; urban and regional planning; and vegetation and mineral mapping.
When a feature is not owned or maintained by a government department or local government the owners are encouraged to adopt these policies and standards as a part of their own naming processes if they wish the information to be included in the Western Australian Gazetteer. This will ensure that the state’s Gazetteer is able to accurately reflect the status of named features in Western Australia and that they can be made available for use by the state’s land information network.
218 14 Geographic Names Committee
2.2 Legislation and standards
2.2.1 Land Administration Act 1997
These policies and standards are provided for under the Land Administration Act 1997, Part 2 – General administration, Division 3 – General; 26. Constitution, etc of land districts and townsites; 26A Names of roads and areas in new subdivisions.
2.2.2 Land Information Authority Regulations 2007
These policies and standards are also provided for under the Land Information Authority Regulations 2007; 3 – Information prescribed as fundamental land information
2.2.3 AS/NZS 4819:2011 Rural and urban addressing
All Western Australian rural and urban addressing allocated and recorded by Landgate is undertaken in accordance with AS/NZS 4819:2011. This Standard was prepared by the Street Address Working Group of the Intergovernmental Committee on Surveying and Mapping (ICSM).
Information and copies of the joint Australian/New Zealand Standards can be found at the Standards Web Shop at www.saiglobal.com.au.
2.3 Requesting a new or change of name
Any person, community group, organisation, government department or local authority can request a new name or an amendment to an existing name or boundary by contacting the Geographic Names Team within Landgate in the first instance.
Consultation with the relevant local authority is required in each case. To expedite the process, it is helpful for such requests to have been put to the relevant local authority for their comment and/or endorsement prior to the submission being sent to Landgate for consideration.
2.4 GNC decisions
Not all submissions for a naming approval are required to be presented to the GNC for endorsement. Through the Land Administration Act 1997, Land Administration Regulations 1998 and the Instrument of Delegations, the Chairman and the Executive Officer of the GNC have the authority to approve naming submissions. Through the Geographic Names Team, advice is provided to the applicant on how the naming proposal shall proceed or why it cannot.
The GNC is presented with naming actions that are considered to be of significance to the wider community, may be controversial in nature, are required in the interests of public safety or those applications seeking special consideration as they do not comply with the necessary policies and standards.
Each matter determined by the GNC is made on the basis of the unique circumstances associated with the particular issue. Such decisions are not to be taken as precedents in subsequent naming deliberations.
219 15 Geographic Names Committee
2.4.1 Naming submissions presented to the GNC
When a naming action has been presented to the GNC, it shall:
determine whether the naming proposal in its current form conforms to all required naming policies and standards; seek further supporting evidence, if required, from the applicant, government departments or development bodies, and other interested parties such as affected local land owners, businesses or residents as required; consult with relevant emergency response or public service organisations if a question of public safety or confusion might arise; consider all information for its relevance to the principles, policies and procedures, especially all objections received from members of the public and emergency response or other public service organisations.
The GNC will determine the merits of each proposal and/or identify issues arising from the application before making a final decision.
2.4.2 Review of a GNC decision
Apart from requests from the Minister, after making a determination, the GNC will only reconsider an issue if new or additional relevant information is provided by the proponent.
The Minister for Lands may be asked to review a GNC decision on a naming matter within Western Australia if the proponent feels aggrieved by the decision of the GNC. A copy of the submission requesting the review is to be sent to the Geographic Names Team for its information.
2.4.3 Corrections and amendments
A correction or change to an official name stored within the gazetteer and nomenclature database can be initiated by submitting appropriate information to the Geographic Names Team for consideration.
Any submission regarding the correction of a position or amendment to spelling shall be made to Landgate and it must include the following:
reasons why the change has been submitted; any reliable documentation which will assist in the rectification of possible anomalies; any correspondence with local governments, community or Indigenous groups which may be directly associated with the change; and maps or diagrams to assist in the location of the feature, locality or road in question.
2.4.4 Presentation policy for the GNC
Individuals, interest groups or organisations with a direct interest in a topic to be considered by the GNC may request to make a short formal presentation to the Committee. The Committee will determine if they will hear the presentation or not. Submissions for such requests and any supporting documents must be provided to Landgate no less than fourteen calendar days before the scheduled meeting.
220 16 Geographic Names Committee
Presenters will be allocated a minimum time of fifteen minutes and a maximum of thirty minutes, prior to the scheduled GNC meeting and before the discussion of this matter where a decision is to be made by the GNC. The GNC members will be able to ask questions of the presenters and the Executive Officer will record any discussions and or questions which will be included as an appendix to the final version of the minutes.
Questions raised must relate to the matters being discussed on the GNC agenda or to a function of the Committee. No debate or discussion will be permitted on any question or answer.
The Chairman may accept or reject any question, or determine that any requiring a complex response which may need further research, be answered in writing following the meeting and these will also be included as an appendix to the meetings Minutes.
2.5 The use of official names
Names that have been formally approved by the Executive Officer, Chairman, the GNC or the Minister for Lands are deemed to be “official” or “approved” names. Such names shall be recorded within the State Gazetteer as approved and these names must be used for all official maps and spatial data products within Western Australia.
2.6 Retrospective application
The Policies and Standards for Geographical Naming in Western Australia are not intended to be retrospective. They do however set new, and reinforce existing policies and standards for geographical nomenclature, the intent is to ensure that past issues and problems are not repeated.
2.7 Cooperation between agencies
Geographic information and the systems which use such data are ever present and of constant interest to the general public, developers, surveyors, State and Federal government agencies, and of particular importance to emergency services.
All such agencies and groups are encouraged to collaborate on naming issues when necessary. This is particularly important when naming issues extend across local government boundaries or are of great significance to the wider community.
2.8 In the public interest
Any changes to existing topographic features, administrative boundaries or road names can affect delivery and response times for emergency dispatch, land titles processes and the provision of utilities and services. Such changes will not only affect current community and/or commercial interests, but will also affect future residents, businesses, property owners and visitors.
Therefore, the long-term consequences and effects upon the wider community of any proposed naming action shall be considered. Such proposals shall only be accepted when the long-term benefits to the community can be shown to outweigh any private or corporate interests or short-term effects.
221 17 Geographic Names Committee
2.8.1 Public safety
Any new, or change to existing, topographic features, administrative boundaries or road names shall not risk public and operational safety, interfere with emergency service operations, or cause confusion for transport, utility, communication and mail services.
2.9 Names covered by other legislation or regulations
The naming of local government authorities and wards - Local Government Act 1995. The naming of Electoral Districts - Electoral Act 1907.
222 18 Geographic Names Committee 3: Naming Policies
3.1 Language and spelling
3.1.1 Australian English
Australian English is a variety of the English language, is used throughout Australia and is the first language of the majority of the population. Australian English was recognised as being different from British English by 1820. It arose from the intermingling of children of early settlers from a great variety of mutually intelligible dialectal regions of the British Isles and quickly developed into a distinct variety of English.
Names in Western Australia shall only be adopted in a single language form, although it is acknowledged that other forms may be pre-existing and in use. All new submissions will require a single language form only and shall only be written in standard Australian English.
A name derived from languages other than Australian English should be written according to the considered opinion of linguistic specialists and be acceptable to the appropriate language communities concerned.
3.1.2 Indigenous languages
Names originating from an Australian Indigenous language local to the area of the topographical feature, locality or road, must be written in a standard recognised format.
Named features may remain in their traditional language without translation of the generic. A descriptive term may be added to indicate the true nature of the feature.
3.1.3 Pronunciation and use
Names should be easy to pronounce, spell and write. They shall not exceed more than three (3) words including the generic for a topographical feature; two (2) words including the road type for roads; and one (1) word for localities. Names used for roads and localities should be short.
An exception to this policy is in the use of Indigenous words. It is accepted that whilst the traditional names may appear to be complex at first, they will over time become familiar and easier to use within the community.
3.1.4 Spelling of geographic names
When determining the spelling of names, it is recognised that spelling rules that apply to other words in the English language may not apply. Although these standard spellings generally conform to rules of Australian English, they may reflect historical spellings or forms commonly used, or preferred, by the community and may therefore include what appear to be grammatically incorrect, misspelled, improperly combined, or clipped words.
223 19 Geographic Names Committee
3.1.5 Uniformity of spelling
Names of the same origin applying to various service facilities in a community shall conform in spelling with the official name of the community. Names with the same specific for associated features shall also agree in form and spelling.
Associated names, such as Balgowlah and Balgowlah Heights, or names deriving from the same source such as McLaren Flat and McLaren Vale, should have the same spelling, rather than for example Girraween and Girrawheen.
3.2 Characteristics of Geographic Names
Geographic names (toponyms) originated in, and continue to be, influenced by spoken language; therefore consideration must be given to this when adopting them into a written form. Often emphasis is placed on the written forms of names, including matters of spelling, capitalisation, word form, and writing marks, when these may have very little to do with the way names are to be spoken.
3.2.1 Generics and specifics
A geographical name usually includes both a specific (also known as a proper name) and a generic (an entire group or class) element. For example, Cannington (Canning – town), Israelite Bay or Lake Argyle. The generic part tells the kind of place, feature, or area to which the name refers, and the specific part uniquely identifies the particular place, feature, or area.
The generic part of the name is usually a single topographic term such as brook, hill, bay, peak, or lake. If a watercourse is smaller than named “rivers” nearby, the use of another term, such as “brook”, “creek”, or “stream” would be more appropriate. The specific part may consist of one or more words such as Meharry, 80 Mile and Nallah Nallah.
The binomial (two-part) form is strong, and in written usage often leads to combining words in the specific part of the name, such as Arnold Park Brook and Cairnhill Park. The names of some features can be long, especially if that specific part is a prepositional phrase: Archipelago of the Recherche, Diamond of the Desert Spring, Champ de Mars and St Alouarn Island Nature Reserve.
Some names have rare generic forms; for example Shinbone Alley (valley), Imorogu Tabletop (hill), Devils Elbow (place name), and Rundle Patch (reef). New names shall contain the generic term appropriate to the nature of the feature. The generic term shall be recorded in English, or in an Aboriginal language appropriate to the area in which the feature is located.
In English, the generic normally follows the specific. However, “lake”, “mount”, “cape”, and “point” may either precede or follow. “Mount” generally precedes a personal name, as in Mount Meharry and Mount Augustus. All generics shall be shown in full, for example, Mount not MT or Mt and Point not PT or Pt.
Occasionally a name of Aboriginal origin, when fused with the specific, has a generic term that is similar in meaning to the French or English generic of the toponym. Examples are Badjirrajirra Creek, Whingawarrena Hill and Mount Gnurdungning. Whilst names such as these are quite acceptable the use of a generic term with an Indigenous name is not mandatory.
224 20 Geographic Names Committee
3.2.2 Names starting with “The”
A definite article is a part of speech which is used in front of a noun. They are sometimes used in reference to certain types of topographic locations. “The” is the only definite article used in Australian English. Some examples where one-word names required a capitalised article include, The Arrows, The Causeway, The Deadwater and De Grey.
New road and locality names shall not include the definite article “The”, for example, The Avenue, The Esplanade or The Strand.
The use or retention of the definite article “The” will only be considered in exceptional circumstances and then only where necessary to give emphasis to a unique or outstanding topographical feature.
3.2.3 Use of prepositions
Prepositions shall not be used when naming topographical features, administrative boundaries or roads. Common prepositions include, ‘about’, ‘above’, ‘between’, ‘inside’, ‘near’, ‘of’, ‘onto’, etc.
3.2.4 Name extensions, destinations, suffixes, prefixes and cardinal indicators
The use of name extensions, qualifying terminology, cardinal indicators, prefixes or suffixes (e.g., Upper, New, North, South, Park, Grove, Heights, Waters etc) shall not be permitted for new road and locality names.
Suffixes for roads, localities and topographic feature names shall not be used, e.g., Babakin North West Road, Dead Horse Hill West Road, Wyening West Road. The use of directional or other similar devices as suffixes to uniquely define a name can lead to confusion and unnecessary duplication and therefore will not be approved for use.
New destination-to-destination names, e.g. Midland-Perth Road, shall not be permitted.
Pre-existing road names that include a hyphen in the official name shall remain and be shown with the hyphen in all usage, e.g., Miling-Moora Road.
The use or retention of name extensions, cardinal indicators, prefixes or suffixes will only be considered in exceptional circumstances and then only where necessary to give emphasis to a unique or outstanding topographical feature.
3.2.5 Use of the words ‘city’, ‘town’ or ‘shire’
The use of the words ‘city’, ‘town’ or ‘shire’ shall not be approved as part of a road, administrative boundary, locality or topographic feature, alone or in combination with other words unless assigned under the Local Government Act 1995 or the Land Administration Act 1997.
225 21 Geographic Names Committee
3.2.6 Accepted use of capitalisation
Capitalisation is writing a word with its first letter as a capital letter (upper-case) and the remaining letters in lower case. Words considered to be a part of a proper topographic name shall be capitalised, including all the adjectives, common nouns, and the definite article.
Examples include:
Aurillia Creek Racecourse Branch Big Ti Tree Creek De La Poer Range Nature Reserve
Exceptions to the rule of capitalisation include articles and prepositions within multiple word names. When the generic part of a name is purposely omitted, the definite article preceding the specific name shall not be capitalised, for example:
Archipelago of the Recherche King of the West Lake Pass of the Abencerrages
Proper names of topographic entities such as regions, political divisions, populated places, localities, and physical features shall be capitalised in both the singular and plural.
Beaufort Plains (Homestead) Badgingarra Ward, Dandaragan (local government ward boundary) Samson Brook Catchment Area
3.3 Possessive form, punctuation, hyphens, diacritics and symbols
3.3.1 Possessive apostrophe
When naming roads, administrative boundaries or topographical features the possessive apostrophe shall not be used. The use of such an apostrophe in the English language denotes ownership, possession, or reflects association or affiliation to something.
In all cases of topographic features, localities and roads which have been named in the past containing an element that has historically been written with a final –‘s or –s’, the apostrophe is to be removed completely, e.g. St Georges Terrace, Gentles Corner, Keanes Point.
An apostrophe forming part of a name may be included, for example O’Connor, A’Dale, D’Orlando.
3.3.2 Hyphen
The use of hyphens to connect parts of names shall not be used. However, hyphens used in administrative names, e.g. City of Kalgoorlie-Boulder, Shire of Augusta-Margaret River, may be used.
226 22 Geographic Names Committee
In all cases of topographic features and roads which have been named in the past containing an element that has historically been written with a hyphen, the hyphen as part of the name shall be retained, e.g. Bee-Eater Creek, Baulu-Wah Community, Minilya-Exmouth Road.
3.3.3 Diacritical marks
Diacritical marks, also known as diacritics, are not used in Australian English names. In the case of names derived from languages other than English, any diacritical marks shall not be carried over to the English form, e.g. Géographe Bay becomes Geographe Bay and Cape Péron is Cape Peron.
3.3.4 Punctuation
The following types of punctuation as used in Australian English, shall not be included as part of a geographic name: period (full stop), comma, colon, semi-colon, quotation marks, exclamation mark, question mark, ellipsis, hyphen, dash, apostrophe and parenthesis.
3.3.5 Symbols and logograms
Symbols or logograms are used in written language to represent an entire word or unit of speech. Examples in English include numerals and symbols such as &, @, , , or © # and %.
When naming roads, administrative boundaries or topographical features symbols or logograms shall not be used.
3.4 Numbers in names
Numbers or roman numerals included as all or part of a road, administrative boundary or topographical feature name shall be written in full, e.g. One Arm Point and not 1 Arm Point, Seventh Avenue and not 7th Avenue or VII Avenue.
3.5 Discriminatory or derogatory names
Discriminatory or derogatory names are those perceived, at a given point in time, to be offensive, demeaning, or harmful to the reputation of individuals, or to social, ethnic, religious, or other groups. It is recognised that the perception of “discriminatory” or “derogatory” may vary through time and from place to place. The GNC will, in response to requests from the public and on a case by case basis, investigate the appropriate status of any existing names deemed to be discriminatory or derogatory.
All new names submitted for official use shall be recognisable words or acceptable combinations of words which must be euphonious, in good taste and are found in present-day local usage. Exceptions to this occur when a name is shown to be offensive or derogatory to a particular group, gender or religion. In such instances, the GNC will not approve the use of these names for official purposes.
Names that are composed from unnatural or inappropriate combinations of words, including combinations of words of different languages and fusions of forename and surname elements shall not be accepted.
227 23 Geographic Names Committee
Any request to change a currently used name on the grounds that the name is derogatory or patently offensive shall be forwarded to the GNC in the form of an official application and must include the reasons why the present name should not remain in use.
In considering a change proposal, careful consideration will be given to all relevant factors, including the extent and distribution of usage, historical context, user perceptions and intent, and lexical meanings.
3.6 Names in general use
Preference shall be given to the names with extensive usage on official maps, to names in government records and names which have been proven to be of direct historical and/or local significance. Where long-established forms on maps and in records conflict with extensive, preferred local usage, the matter shall be referred to the GNC for resolution.
Names which have geographical significance or are names of early explorers, discoverers, settlers, naturalists, surveyors etc are generally acceptable. They will be deemed appropriate, where they are relevant to the history of Western Australia, its discovery and the location in which they are to be applied.
The changing of long established place names shall not be accepted. Consideration may be given where it is necessary to avoid ambiguity or duplication. Such decisions shall be at the GNC’s discretion.
3.7 Names within private communities
Any topographic feature, administrative boundary or road name within a private property, retirement village, mining town or any other non-public area shall be named in accordance with these policies and standards.
3.8 Commemorative names
In the past, many topographical features and places in Western Australia were often named after living persons. It was common practice to bestow the names of benefactors, members of the Royal Family, international and national figures, crews of vessels, members of expeditions, survey assistants, and family members left at home, many of whom had no connection with the feature that was named after them. This practice is no longer supported.
The GNC recognises the significance of historic commemorative naming and encourages the continued recognition of outstanding achievements and events within the community. The following policies shall apply to all commemorative naming proposals:
all commemorative name proposals shall meet the same criteria required of any other name proposal; a proposed commemorative name must be supported by the wider community and reach beyond a single local government, person or special interest group; a commemorative name shall not be used to commemorate victims of, or mark the location of, accidents or tragedies; prior or current ownership of land does not confer the right or entitlement to apply a commemorative name;
228 24 Geographic Names Committee
the use of unofficial commemorative names used in publications, or in landscape dedications or markers, is no assurance that they will be adopted into official names records; and a commemorative name shall not be considered for adoption if a well-established and acceptable name already exists for the feature.
3.8.1 Use of personal names
Proposals to assign a name to commemorate an individual shall only be considered if:
such application is in the public interest; there is evidence of broad community support for the proposal; the person has been deceased for at least two (2) years; where the applicant requesting the new name is not an immediate relative, written permission of the family is obtained; the person being honoured by the naming has had either some direct and long-term association, twenty (20) or more years, with the feature or has made a significant contribution to the area in which it is located; the proposal commemorating an individual with an outstanding national or international reputation has had a direct association with the area in which it is located. If the person has not been directly associated with the area the name shall not be considered.
A commemorative name applied to an administrative boundary or road shall only use the surname of a person and shall not include the first or given names.
Commemorative names applied to a topographical feature may have the first name and surname of a person. The use of nicknames or other informal names may also be used but only in combination with the surname e.g. Snow Bennett Park. The approval of such names will be at the GNC’s discretion as the preference is for only the surname to be used. The use of elongated names such as Harold “Snow” Bennett Park will not be considered.
Current or recent ownership of the land or recent public service shall not form sufficient grounds for a naming request.
Requests to approve names that commemorate, or that may be construed to commemorate, living persons shall not be considered.
If a local government or community group wishes to commemorate a living person, they are encouraged to use commemorative plaques or name a particular community facility, such as a building or oval, after that person. It is however required that the normal required naming policies and standards still be applied to avoid unnecessary duplications and any possible confusion with other such facilities.
3.8.2 Use of initials
The initials of a given name shall not to be used in any instances. For example, a feature named Smith Park is easier to identify than one named J.K. Smith Park as it could be incorrectly referred to as JK Park, K Park, Smith Park by the public.
229 25 Geographic Names Committee
3.8.3 Titles, honorifics and postnominals
A title is added to the beginning of someone’s name to signify respect (such as the honorific of Sir, Madam etc), an official position or a professional or academic qualification. Some titles are also hereditary. Postnominals are the letters or abbreviations often seen after someone’s name signifying that the individual holds a position, office or honour.
When naming a topographic feature, administrative boundary or road after a person who has earned the honour of a title or postnominal, these shall not form part of the official name.
Information pertaining to the origin of the name shall be submitted with the naming application and must contain all relevant references to the titles or honour/s the person may hold.
Some examples of titles which are used before names include:
Formal male title Mr Formal title for married females Mrs Doctor Dr Professor Prof General Gen
Examples of military, service and academic postnominals which are commonly used include:
Australian Antarctic Medal AAM Australian Police Medal APM Bachelor of Arts BA Companion of the Order of Australia AC Cross of Valour CV Distinguished Service Medal (Australia) DSM Doctor of Medicine MD George Cross GC Justice of the Peace JP Member of the Australian House of Representatives MP Member of the Legislative Assembly MLA Member of the Order of the British Empire MBE Military Cross MC Officer of the Order of Australia AO Queen's Counsel QC
3.8.4 Commemorating events
When submitting a request to commemorate an event, at least five (5) years must have elapsed since the event occurred. A commemorative name shall not be used to mark the location of accidents or tragedies.
230 26 Geographic Names Committee
3.8.5 Use of the word ‘Bicentennial’
The use of ‘Bicentennial’ in a road, topographical feature or administrative boundary name, or in combination with other words is regulated under the Australian Bicentennial Authority Act 1980 (Commonwealth). Requests to use ‘Bicentennial’ as part of a name require written approval from the relevant Federal Minister responsible for this Act.
3.8.6 Use of the word ‘Royal’
The use of ‘Royal’ as a road, topographical feature or administrative boundary name, or in combination with other words, can only be used for a road, topographical feature or administrative boundary name which has been granted a Royal Charter.
A Royal Charter is granted by the sovereign on the advice of the Privy Council. Examples of its use are Royal Perth Hospital, Royal Geographical Society and the Royal Historical Society of Perth.
3.9 Abbreviations
Abbreviations shall not be accepted for any official topographical features, administrative boundaries, localities or road name nomenclature in Western Australia. The use of Mount and Point in a name shall not be abbreviated to ‘Mt’ or ‘Pt’, they are to be used in full.
The only exception to this policy is in the use of the honorific Saint which is able to be shortened to the internationally recognised abbreviation of ‘St’.
For the purpose of consistency, names which begin with Mc, Mac, M’ or O’ must not have a space included between the Mc, Mac, M’ or O’ and the rest of the name.
3.10 Defence words and acronyms
Commonwealth legislation, Defence (prohibited words and letters) Regulations 1957, controls the use of any word, words or groups of letters pertaining to the Naval, Military or Air Forces or a service or body of persons associated with the defence of the Commonwealth.
Any applications seeking the consent to use such words shall be made in writing to the Minister of Defence and must state the grounds upon which the application is being made. The Minister may then either give consent for, or may refuse, the application.
All applications for the use of such word, words or groups of letters must still be made as a part of a normal naming application to the GNC and they will only be considered if the proposed names meet all the other required naming policies.
Examples of prohibited word/s and letters are (but not limited to):
Australian Air Force Australian Air Force Reserve – AAFR Australian Army Australian Defence Force – ADF
231 27 Geographic Names Committee
Australian Navy Defence Force Her Majesty’s Australian Ship – HMAS Royal Australian Air Force – RAAF Royal Australian Navy – RAN
3.11 Protection of the word Anzac
The word Anzac is a proper noun and as such the first letter is upper case and the rest of the word is lower case. ANZAC should be used where the Australian and New Zealand Army Corps as an army formation or battle grouping is being referred to, for example "the landing of the ANZAC" or "the ANZAC forces". Legislation in Australia, New Zealand and the United Kingdom has been enacted to protect the word “Anzac”.
In Australia, the Protection of Word 'Anzac’ Regulations were made in 1921 under the War Precautions Act Repeal Act 1920 to protect the word ‘Anzac’, and any word which resembles it, from inappropriate use.
Under the Regulations no person may use the word ‘Anzac’, or any word resembling it, in connection with:
“any trade, business, calling or profession or in connexion with any entertainment or any lottery or art union or as the name or part of the name of any private residence, boat, vehicle or charitable or other institution, or any building in connexion therewith.” (Regulation 2 (1) without the authority of the Minister for Veterans' Affairs.
3.11.1 Uses which are allowed under the regulations
While most uses of the word 'Anzac' require the authority of the Minister for Veterans’ Affairs, there are a couple of uses that are excluded from this requirement under the Regulations. These are:
the naming of a street, road or park in which, or in the immediate vicinity of which, there is situated a public memorial relating to the war which commenced on the fourth day of August, 1914, or the war which commenced on the third day of September, 1939; (Regulation 3 (2a); and the naming or re-naming of a street, road or park the name of which at the commencement of this regulation contained the word ‘Anzac’ or any word resembling the word ‘Anzac’. (Regulation 3 (2b)
Applications for obtaining consent for the use of the word Anzac where it does not comply with the uses as outlined above will require the Minister for Veterans Affairs’ consent. The following sets out the requirement for obtaining consent:
the application to the consent of the Minister for Veterans Affairs shall be made in writing to the Minister and shall state the grounds upon which the application is made; the Minister may, require a person who has made such an application to provide additional information in relation to the application as is required by the notice; and the Minister for Veterans Affairs may then either give consent for the use of the word, words or groups of letters, or may refuse the application.
232 28 Geographic Names Committee
All applications for the use of the word ‘Anzac’ must still be made as a part of the normal naming application for any topographic feature, locality or road name.
Assistance to the applicant will be given by the GNC in obtaining permission from the Minister for Veterans Affairs only if the proposed names meet all the other required naming policies.
3.12 Recording sensitive / secured names
There may be some instances where the details and location of a topographical feature name may need to be held back from appearing in the public domain. In these instances, the GNC will decide if it is in the State’s interest to have the details of such names suppressed from public access. Examples of such instances may include the location of Indigenous heritage sites where there may be state or national security implications or where the GNC has identified other reasons such as public safety concerns.
These names and their locations will still be registered within the State’s Gazetteer, but they will be assigned the name type of ‘sensitive/secured’ name and will only be released to individuals, agencies or groups who make a written formal request to the GNC justifying access to such information.
3.13 Naming buildings, infrastructure and facilities
The naming of buildings, infrastructure and facilities of significance to the community provides an opportunity to honour individuals and groups who deserve recognition in a visible and enduring way. They also present an opportunity to emphasise important landmarks, topographical features or historical events and should not be given lightly.
It is important that any new name for a building, infrastructure or facility does not conflict with existing names. Suitable names for such features should be assessed against the following criteria:
whether the name has geographical, historical, cultural or local significance; if a living person is nominated, they must have contributed time, money or services to the community that were not part of their work, for at least ten years; named after people who have been recognised in their field of expertise at a state, national or higher level, for at least ten years; names shall not include persons who have been convicted of criminal offences; family names that have already been used are not to be considered even though it refers to a different family. Consideration may be given to using the person’s full name e.g. Joe Smith Library; and buildings, infrastructure and facilities named after a person may include an appended functional title where this would serve to clarify the location of the building or assist in identification.
Corporate names should be avoided for permanent recognition.
3.14 Naming of Government facilities
Some names are governed by other agencies, authorities or Commonwealth, State, Territory or Local Governments. These names should be provided to Landgate so that they may be included in the State’s Gazetteer, for use by the community and emergency services.
233 29 Geographic Names Committee
It is recommended that the normal required naming policies still be applied to avoid unnecessary duplications and any possible confusion.
3.14.1 Selection of school names
The naming of schools in Western Australia is managed by the Department of Education and Training. The GNC provides feedback and advice on such naming proposals.
The preferred option when selecting a name for a new school is to adopt the name of the suburb, township or locality in which the school is located.
Alternatives that may also be considered are: -
those established as suitable for the selection of the name of a place in this document; names of places with historical connection to the area serviced by the school (e.g. early homestead names) unless there is conflict with an existing locality or suburb name; and the name of the road on which the school is located.
3.15 Business and commercial names
Approval shall not be given to the naming of roads, administrative boundaries or topographic features after commercial businesses, trade names and non-profit organisations. This policy is to ensure that no commercial advantage or disadvantage arises from such naming proposals.
Exceptions may apply where the business or organisation has had an association with the area over a substantial period of time and is held in strong regard by the community. In such instances, all applications must outline the reasons for proposing the name and provide evidence of the business or organisation’s association with the area.
The formal approval of such names will be at the GNC’s discretion.
3.15.1 Use of ‘Limited’ or ‘Proprietary’ in a name
The use of the words ‘Limited’ or ‘Proprietary’, or their abbreviations, either in combination with other words or alone shall not be permitted.
3.16 Consultation for naming proposals
New names are to be invited and sought from a variety of sources when naming issues arise. Any names proposed for topographical features should be researched thoroughly and then referred to relevant community groups and/or local authorities for consultation. These include but are not restricted to the following:
Department of Environment and Conservation Department of Indigenous Affairs Royal Historical Society of WA
234 30 Geographic Names Committee
Progress Associations Rate Payer Associations Local governments
3.16.1 Immediate and extended community consultation
The immediate community is deemed to be those members of the community who are residents, ratepayers and businesses situated within the immediate area which will be directly affected by a proposal.
The extended community is deemed to be members of the community which includes residents, ratepayers and businesses within the surrounding area directly affected by the proposal; any visitor groups to the area; government and non-government organisations with an interest in, or who service the area.
As a minimum requirement when proposing a new locality, a renaming of a locality or a boundary amendment to an existing locality which will affect current addresses, consultation with the immediate community must be made in writing.
If a proposal does not affect current addresses, consultation with the immediate community may be made by advertising the proposal in local or state-wide newspapers. The proposal can also be promoted to both the immediate and extended community via a website, through letters, newsletters or magazines, email contact lists and public notices.
3.16.2 Suggested guidelines for undertaking public consultation
Outlined below are suggested guidelines to assist in obtaining public input and/or support:
there must be a genuine effort to encourage public involvement in the decision-making process; information must be disseminated to a broad range of stakeholders and interested parties via public notices, newsletters, flyers, newspaper articles, the internet and/or public events; and if the proposal’s impact on the community is perceived to be “moderate” or “high” it is suggested that a public workshop be conducted.
As a minimum requirement, any public participation program must address the following components:
describe the proposal and/or decision to be made, including its purpose and a statement of need; describe the planned community involvement area; list stakeholders that may be affected by the decision, including residents, property owners, homeowners associations, businesses and any others identified; decide how interested parties and stakeholders will be notified of the action or decision to be made, e.g. in writing, newspapers, radio, television, website, posters/flyers, email, public workshop etc; document how long the public comment period will be, e.g. A minimum period of 30 business days for public comment and review of each action or decision, date of commencement, final comment date, how to obtain background documents, what are the contact details for people to request further information; and information pertaining to the final decision must be made available to all stakeholders and interested parties who participated.
235 31 Geographic Names Committee
3.17 Unnecessary name changes
Proposals to change the name of a road, administrative boundary or topographic feature may be submitted to Landgate, however there must be a compelling reason for such a submission as names are intended to be enduring.
Any change to an existing name shall be discouraged unless it has been deemed to be in the public interest or for safety reasons. The changing of a name merely to correct or re-establish historical usage shall not be considered in itself a reason to change a name.
Upon the receipt of a name change request, all relevant agencies and jurisdictions will be contacted to seek feedback regarding the proposal. The request will then be submitted to the GNC for consideration.
If the GNC determines that the name change is unnecessary or non-essential, yet there is enough community support for the change and it is compliant with the naming policies and standards, it may be approved but it shall incur a service charge.
3.18 Lodging and considering objections
Any person or organisation can lodge an objection to a naming proposal via the relevant local government or directly to the GNC. Objections that relate to concerns about the proposal not conforming to the naming policies and standards will be addressed.
Where community support for a proposal is minimal, but the proposal has been made based on public safety and/or emergency response concerns, the GNC may be asked to assist the applicant in the refinement of the proposal so that it meets community expectations.
If Community support is forthcoming, and non-approval of the proposal will maintain the risk to public safety, the GNC will proceed with endorsing the proposal and seek the formal approval of the Minister for Lands.
3.19 Nomenclature governed by other Statutory Authorities
The names of local governments, and other legal entities as created by, or resulting from, legislation by the appropriate government shall be accepted by the GNC.
Such naming should adhere to the spelling and language form of names specifically legislated by federal or state governments. Federal and state government departments and agencies with statutory authority to establish such named features, should consult with the GNC when considering names for new municipalities and similar legal land divisions.
Names for facilities established by postal authorities, railway companies, and major public utilities should be in keeping with the GNC naming policies and standards. Names established for land divisions by federal, provincial, and territorial departments should also comply with GNC naming policies and standards and shall also be accepted.
236 32 Geographic Names Committee
3.20 Naming roads or features within Commonwealth land
Where a feature is within an area in the State of Western Australia that falls under the control of the Commonwealth it shall be officially named by the GNC.
Before the GNC assigns a name to a feature under Commonwealth control it shall consult with the relevant Commonwealth authority and all relevant naming policies will apply.
Under section 52(ii) of the Australian Constitution the Commonwealth is granted exclusive power over places it controls, for example airports, post offices and defence establishments. Although the Commonwealth has control, it does not have the legislative power to assign or alter a feature name.
3.21 Features which cross State and Territory borders
In accordance with National naming policies, the name for any feature that crosses a State/Territory boundary must be the same on both sides of that boundary. The selection of a name for such a feature shall be by agreement between the GNC and the Northern Territory and/or South Australian governments.
The primary responsibility for obtaining consensus should rest with the authority in the State or Territory in which the feature was first named or that which has the largest extent within its boundaries.
If a topographical feature, administrative boundary or road is located near a state or territory border, duplication shall be avoided.
3.22 Coastal waters and high water features
The naming of features which are exposed at low tide, those permanently above sea level (high water features) and seabed features which are situated with Western Australia’s Coastal Waters, is the responsibility of the relevant Statutory Authority or Agency.
In general terms, the GNC has the jurisdiction to name features in all areas which are 3 nautical miles seaward off the coast.
3.23 Undersea features and maritime names
When assigning or altering the name of an undersea or prominent coastal feature, the GNC shall consult with the Australian Hydrographic Service (AHS).
The AHS is responsible for the management of undersea features and maritime names. The AHS responsibilities were adopted in Resolution ROO/11/06 - Limits of Oceans and Seas and Offshore Undersea Features dated 23 May 2001. The responsibilities encompass all aspects of researching, processing and management of:
undersea feature names external to the coastal waters of Australia; the limits and names of oceans and seas adjacent, and names of maritime and navigational features, and coastal, hydrographic and oceanographic features not managed by State and Commonwealth place names bodies.
237 33 Geographic Names Committee
The AHS maintains the Maritime Gazetteer of Australia which comprises of names shown on Australian nautical paper charts. This gazetteer can be accessed at www.hydro.gov.au/tools/mga/mga.htm.
3.24 Limits of oceans and seas
The AHS has the responsibility for maintaining and administering the limits of oceans and seas adjacent to Australia, the external territories and the Australian Antarctic Territory.
The limits are published in the International Hydrographic Organization (IHO) publication S-23 “Limits of Oceans and Seas”. S-23 is used as a technical reference document to define the limits of oceans and seas when compiling charts and preparing nautical publications.
The limits shown in the technical reference document have been determined solely for hydrographic purposes and are not to be interpreted as having any legal or political associations.
Source: Limits of Oceans and Seas fact sheet – Australian Hydrographic Service
3.25 Alternate / alternative names
An alternate or alternative name is any current or historical name or spelling for a topographic name other than its official name.
The use of such names shall not be allowed for official purposes and will be resolved by establishing one official name as outlined in these policies.
238 34 Geographic Names Committee
4: Recognition and Use of Indigenous Names
The GNC is committed to the promotion, preservation and restoration of Indigenous culture within Western Australia. This is acknowledged by a preference being given to Indigenous names where possible. The use of Indigenous names is encouraged and the collection and compilation of recorded Indigenous topographic names is supported.
Known recorded Indigenous names should be made clear where possible with a historical background, identifying origins etc and more particularly, in their areas of current occupation and traditional association.
Indigenous place names from one area shall not be applied or transposed to another.
Where the name of a single feature has been published in both Indigenous and English forms and both forms are in general use, the GNC may retain both forms as an official dual name or decide which of the two may be officially used.
4.1 Orthography for the language
In areas where the Indigenous language has an existing writing system, any previously unrecorded name will be recorded in the form dictated by that established writing system. Where more than one language group has named a feature, all alternative names will be recorded in the appropriate form.
Subject to approval from the relevant Indigenous community, the name to be used in the public domain will be the name from the language group within which the feature is physically located.
For new names where no accepted orthography for the language exists, a linguist or anthropologist acceptable to the Indigenous community concerned with the naming action should establish a practical orthography.
For those names which were previously recorded and for which there is now a more accurate spelling available, decisions as to whether or not the spelling of the name is to be changed will be assessed by the GNC on an individual case basis.
Consideration for such changes will be given to:
the views of the Indigenous community involved; the extent of the alteration required; the projected affect of the name change on the immediate and wider community; and the best method to alter the name in a culturally sensitive manner.
4.2 CGNA policy guidelines
The GNC endorses and uses the following guidelines which have been extracted from the CGNA's Policy Guidelines for the Recording and Use of Aboriginal and Torres Strait Islander Place Names:
Authorisation is to be obtained from the relevant community, if possible, or the Institute for Aboriginal and Torres Strait Islander Studies, for the use of an Aboriginal or Torres Strait Islander name or word taken from any source for proposed use in official geographical feature naming;
239 35 Geographic Names Committee
A dual naming system, or use of alternative names, may be used as a management and educative tool for the naming of physical and environmental features of significance to the local Aboriginal or Torres Strait Islander community when an official name already exists and when a name change is not possible or acceptable; Aboriginal or Torres Strait Islander names or terms from one particular area are not to be applied to other areas for official naming purposes; Local historical and cultural information relating to the meaning and origin of the place names should be collected whenever possible; and Where alternative spellings of a specific Aboriginal or Torres Strait Islander name exist, only one official spelling should be used following consultation with the relevant community.
4.3 Dual names
Dual naming shall be considered when a feature already has a name of non-Indigenous origin which is widely accepted within the community. They may occur where a topographical feature has been given an official name which includes both the Indigenous name and the introduced European (or English) name.
Dual names may be applied to any topographical feature and bounded area such as a State forest and national parks.
Dual names shall not be applied to cultural features such as localities, towns or districts; Crown land reserves, open space recreation parks or reserves, infrastructure; constructed features such as roads, highways, bridges or communication towers, etc.
Dual naming is not considered preferable to one name, and in each case the proposal should be investigated to establish if the Indigenous name would have enough community support to replace the existing name.
A dual name must be Indigenous to the local area. It shall only be assigned where there is definite evidence, preferably historic, in the form of written or oral tradition that the feature has two names.
The location and spelling of a name resides with the traditional owners or the organisations that represent them. If there are none, the proposal should be referred to linguistic experts.
Once a dual name is approved, signposts, maps and directories relating to the area shall feature both names.
4.3.1 Order of names
When a name is proposed for a previously unnamed feature and information indicates that an Indigenous name could also apply, in this instance the non-Indigenous name shall appear first in the combined name, so long as it best reflects local community usage.
If a non-Indigenous name has poor support in the general community and the origin and application of an Indigenous name is well supported, a dual name shall be formed with the Indigenous name appearing first. In some cases, a single well-supported Indigenous name could be substituted for the poorly supported non-Indigenous name, instead of adopting a dual-name.
240 36 Geographic Names Committee
Over time the order in which the dual names appear may be changed. Temporary dual naming is a useful process to assist in transitioning from a European name to an Indigenous name.
4.3.2 Depiction of dual names
The dual name shall always be separated by a solidus ( / ) and is officially approved as one name (for example Weaber Range / Jemandi Winingim). The solidus shall always be preceded and followed by a space ( / ).
The name as approved and registered shall be shown on and in official maps, documents, publications and signage. Both parts of a dual name shall be shown in the same font type, size, style and colour.
4.4 Indigenous community consultation
All dual naming proposals require the support of the native title representative body and, where relevant, tribal elders of the area. If the topographical feature covers more than one Indigenous land council area e.g. a river, mountain range etc, approval must be sought from each relevant council. A written proposal should be sent to the local Indigenous land council with details of the topographical or cultural site for which a dual name is being proposed.
The allowance of ample time for a reply may be required due to the local Indigenous land council needing an unanticipated meeting to consider the proposal. If there is no response from the local or regional Indigenous land council within three months, the GNC can submit the proposal to the Department of Indigenous Affairs for consideration and support for its approval.
4.4.1 Local government inclusion
A dual naming proposal should have the written support of the relevant local government. It is strongly advised that proponents seek comment from appropriate local residents and community groups which can be used as supporting information for the local government’s consideration.
241 37 Geographic Names Committee
5: Naming of Topographic Features
The naming of topographical features provides instantly recognisable labels to identify geographic entities. As with all naming processes, the duplication of names within an area often causes confusion and misunderstandings even though such duplications have been common within a local government area, the State or nationally in the past.
For Western Australia, features on the surface of the earth are considered collectively according to their form (feature class) e.g. river, desert, forest, lake etc. These are referred to as geographic or topographic features. Geographic features for the purpose of naming processes within Western Australia may include natural, political and cultural entities.
5.1 Naming proposals
Naming proposals for topographical features may be received from the general public, companies or Local, State, Federal Government and statutory authorities. All proposals shall conform to the naming policies and standards. Each proposal shall include the following information:
the reason for the proposal or name change; evidence that there is no existing Indigenous name for the feature; a location by latitude and longitude, either geographic coordinates or Map Grid of Australia (MGA) coordinates; identification on a map clearly indicating precise extent; photographs or sketches; and the origin and meaning of the proposed name.
All proposals shall be referred to the relevant local government for comment before approval. Any decision by the GNC to approve or reject the naming proposal will be made based on the available information.
5.2 A new name or name change
In approving new names or changes of names, the following sources are recommended:
names from Indigenous languages formerly identified with the general area. descriptive names appropriate to the features; names of pioneers who were relevant to the area; names of persons who died during war service; names associated with historical events connected with the area.
Proposed names with significance to specific groups only or names with no relevance to a particular area are not acceptable for approval.
Infrastructure features should only use the name of the locality. For example, railway stations should take the name of the locality in which the station is actually located.
242 38 Geographic Names Committee
A topographic feature is considered to be of greater than local significance when it is:
located in two or more local government areas; located in a significant tourist precinct; proposed to be created as part of a State or Federal Government project; a major waterway; a major undersea or shoreline feature; a major cultural, natural or recreational landscape feature; and linked to a significant Indigenous feature, story or landscape.
5.3 Duplication of topographical feature names
Names proposed for unnamed topographic features shall not be duplicated. Duplicated names are considered to be two or more names which are within close proximity and those which are identical or have similar spelling or pronunciation. Duplicated names may lead to confusion for the public and to emergency service providers.
Where established names are duplicated or are similar in sound or spelling (homonymous), and are likely to cause confusion, consultation with the relevant local government and community shall be undertaken to achieve a differentiation between them.
5.3.1 Consideration of proposed duplicated names
This policy does not preclude the use of duplicated names with a different generic and when the GNC is satisfied that the duplication will not cause confusion. Such features shall be situated within reasonable proximity to the associated source, e.g. Beedalup Falls is situated on Beedalup Brook within Beedalup National Park.
5.3.2 Topographical feature names near State boundaries
If a topographical feature is situated near a State boundary, care must be taken to avoid duplication with names used in the other States or Territories.
5.4 Use of feature classes (generics)
All topographic names shall include as part of that name a feature class or generic. These shall be selected from the official list of feature classes used within Western Australia which can be obtained from the GNC as required. The correct use of feature classes alleviates any confusion as to which feature the name is being applied to.
Exceptions to this only occur with the use of Indigenous names or words which already include details of the feature class.
243 39 Geographic Names Committee
5.5 Assigning named extents
All naming submissions must clearly define the area or extent to which the name shall apply, for example a topographic feature proposal must include a centroid coordinate and linear features must include line details.
A decision on a name proposal for a topographical feature shall specify the limits of the feature to which the name officially applies.
5.6 Changing the name of a topographical feature
The official names of topographical features are expected to be enduring.
The GNC does not encourage changes to official names without good reason, however the GNC will consider every proposal on an individual basis, and the merits of each case will be carefully evaluated.
5.6.1 Consideration of proposed name changes
The GNC will take into consideration the following when asked to review a name change proposal:
changes made to bring official usage into agreement with well-established local usage; proposals to eliminate naming issues such as derogatory names, duplication or those previously approved on the basis of incorrect information; proposals previously made at the request of persons or organisations (public or private) for commemorative or other reasons important to the proposer; and evidence of strong community support for the change.
244 40 Geographic Names Committee
6: Naming of Parks and Reserves
6.1 Naming proposals for parks and reserves
Naming proposals for parks and reserves managed by local government shall conform to all relevant naming policies and shall include a map or diagram clearly indicating the area to be named. All such proposals must be submitted by the appropriate local government to Landgate for approval.
Proposed names for parks and reserves managed by other jurisdictions are to consult with the relevant local government before being forwarded for consideration.
Names for parks and reserves shall not be duplicated, nor shall they have a similar spelling or pronunciation to any existing parks or reserves within a local government area.
6.1.1 Use of the word ‘reserve’
The word ‘Reserve’ is only to be used as part of a name if the whole of the area to be named is an official reserve as created under the Land Administration Act 1997 and has been allocated an official reserve number. The name is to be applied to the whole extent of the reserve. It will not be applied to disconnected sections of land, however the same name may be applied to multiple adjoining reserves.
6.1.2 Naming after adjacent streets or features
Priority shall be given to the naming of parks and reserves after an adjacent street or feature to maximise the identification of that park or reserve.
If a park or reserve is to be named after an adjacent street, the road type shall not to be included as part of the name.
6.2 Naming of parks or reserves under 1ha
Names commemorating or construed to be commemorating living persons shall not be considered for parks or reserves with an area over 1ha.
If a park or reserve is to be named in honour of a person, they should have either had a direct long-term association with the area, or have made a significant contribution to the area of the proposed park or reserve, or the State. Association or contribution can include:-
two or more terms of office on a local government council; twenty or more years association with a local community group or service club; twenty or more years of association or service with a local or State government agency or organisation; action by an individual to protect, restore, enhance or maintain an area that produces substantial long- term improvements for the community or area; service to the community or organisation must have been voluntary; and given and surname combinations may be acceptable.
245 41 Geographic Names Committee
Former ownership of land is not an acceptable reason for proposing a name, unless previous criteria apply.
6.2.1 Evidence of community support
Proposals to name parks or reserves should include evidence of strong community support for the name. This support can be ascertained by some of the following:-
advertising proposals in local papers, inviting comments; advertising proposals in local libraries; erection of signs on the park or reserve, advising of the proposed name; advising residents in the area surrounding the park or reserve of the proposed name in writing; and advising local progress associations of proposed names and inviting their comments.
6.3 Naming of ovals, pavilions and other community structures
Components of parks and reserves e.g. pavilions, ovals, gardens, etc. may be named in honour of living community members who have contributed towards the establishment of the particular feature or towards the community in general.
The formal approval of such features is not required when the park or reserve has already been named as a whole. However the names should conform to these naming policies and standards to ensure there is no duplication of names elsewhere within Western Australia. This assists in the provision of early responses from emergency service providers if the need should arise.
The GNC should be informed of the name to ensure that the name, origin and position are recorded and available for inclusion on maps.
6.4 Renaming of parks and reserves
Names chosen for parks and reserves are expected to be enduring, the renaming of these features is discouraged. If the renaming of a park or reserve is proposed due to exceptional circumstances, the request shall be put to the GNC for consideration where the merits of the submission will be carefully evaluated.
Evidence of substantial community support for any change of name must be provided.
246 42 Geographic Names Committee
7: Locality Names and Boundaries
Localities (also known as suburbs) are administrative geographical areas which are uniquely and clearly defined to enable accurate property street addressing and support the prompt delivery of services.
Requests to the GNC to create or alter a locality name or boundary may be put forward by members of the public, local government or other government agencies. In most instances changes to localities are initiated by the relevant local government authority. Exceptions to this include:
where a locality is positioned across two or more local government areas. All affected local governments will be required to coordinate the naming or renaming or any boundary changes; and if the area being considered for a new locality name falls under the jurisdiction of a government department or authority undertaking a major land redevelopment project.
7.1 Selection of a locality name
Selection of a locality name must take into consideration the impact the name will have on the wider community. The selection shall recognise that locality names may bear specific provenance to the history, geography or junction of another State or Territory. Investigation into this level of association must be included as part of any assessment in determining the assignment of a new locality name.
CGNA’s Guidelines for the Consistent Use of Placenames requires that consultation with all other States and Territories must be undertaken for all locality name proposals to ensure that the proposed name is not recorded on any reserved names list for future use within those jurisdictions. Landgate will provide assistance with such consultation on behalf of the local government proposing the name.
Jurisdictions may submit locality names to the CGNA for listing as pending at any time and such requests will be assessed for endorsement by the CGNA on the basis of the rationale is included with each application. Once endorsed by the CGNA, such proposed locality names will remain on this approved list for a period of five years, unless the names are officially used or earlier withdrawn by the submitting jurisdiction. Renewal of endorsed locality names after the five years is permitted, upon a fresh application being made to the CGNA.
7.1.1 Suitable naming criteria for localities
Names for new localities shall have a Western Australian emphasis and have a direct association with the area. Names may be selected from the following categories:
Indigenous names – feature or descriptive; locational names or early property names; early explorers, pioneers or settlers of the area; statesman or former Western Australian politician; ship or event etc pertaining to Western Australia; and flora or fauna native to the area.
Localities shall not be named after someone who is still living or someone who has had little or no significant association with the area.
247 43 Geographic Names Committee
7.1.2 Duplication of locality names
Locality names shall not be duplicated within Australia.
Locality names shall not be similar in spelling or sound to other locality names used within Australia. For example Girraween (NT), Girraween (NSW), Girraween (Qld) or Girrawheen (WA) or Mount Alford (Qld) and Mount Alfred (Vic)
7.1.3 Enduring locality names
A locality name and its boundaries are intended to be enduring, and should only be changed where there are sound reasons. If renaming is proposed because of some exceptional circumstance, the general policies will apply.
7.1.4 Dual or alternative locality names
There shall be only one official name for a locality. Dual or alternative names shall not be assigned to a locality.
7.1.5 Indigenous locality names
The GNC supports the use of Indigenous names for localities within Western Australia. Any locality name derived from an Indigenous source must be local to the area and shall be endorsed by the recognised local community. Evidence of this endorsement must be included with the naming proposal.
Where possible, the names of Indigenous communities should be adopted as a locality name.
Where a locality name is derived from an Indigenous language it shall comply with the written form, should one exist.
7.2 Estate, promotional, neighbourhood and regional names
Estate, subdivisional or promotional (vanity) names of a subdivision or development used for the marketing of real estate shall not be accepted as a substitute for an official locality name. Such names undermine the correct use of property street addressing and create potential for confusion to emergency service providers and future residents. They shall not have any official recognition within Western Australia.
Such names shall only be used by developers in marketing documents in the early stages of a development and must be used in conjunction with the official locality name. They cannot be used without the official locality name being used (for example, Ranford Estate, Canning Vale or Brighton Estate, Butler) when advertising houses or land for sale and in general correspondence.
When such names are used, they should conform to general naming policies and standards, such as avoiding duplication and only using a locality name as an estate name when the estate is actually situated within the locality of that name.
248 44 Geographic Names Committee
Landgate should be informed of all such names so that they can be recorded for information purposes to assist with emergency response coordination.
The names of existing infrastructure such as shopping precincts, schools and other facilities shall not be considered as suitable names for a locality unless they conform to the general naming policies and standards.
7.3 Renaming localities
Official locality names are expected to be enduring. Proposed changes may be submitted to the GNC and these must conform to the relevant naming policies. Requests for changes may only succeed if sound reasons for such changes can be proven. Proposed name shall comply with the naming policies and standards.
Proposals are unlikely to succeed if:
the proposal seeks to adopt a developer’s estate/promotional name coined to endorse a development; the proposal seeks to adopt the names used for existing infrastructure e.g. schools, shopping precincts, hospitals etc; the proposed name has no relationship to the area or is a made up name.; the proposed name is duplicated or similar in spelling or sound to an existing locality name within Australia; petitions presented in support only represent one point-of-view; the proposal is not supported by local government; no broad-based community survey has been undertaken; the proposal does not have strong local community support; and the proposal is to rename all or part of a locality after urban development occurs.
7.4 Locality boundary delineation
The creation of new or modification of existing locality boundaries shall take into consideration of the following:
all boundaries shall be clearly defined, contiguous and must not overlap another locality boundary; boundaries shall align with road centrelines (major highways, divided carriageways and railways), cadastral information or obvious topographical features such as rivers, shorelines, creeks; if a natural feature such as a waterway is to be used as the boundary for a locality, the boundary should be applied to the centreline of such a feature; a locality shall not be defined as an island within another locality. For instance, all localities should have boundaries that run alongside two or more other localities or one other locality and a State or sea boundary; a locality boundary should not separate any areas which are considered to be of community interest; and boundaries shall not bisect single lots or land parcels. Exceptions that may be considered by the GNC for endorsement may include large areas such as forest, lakes or National Parks.
249 45 Geographic Names Committee
7.4.1 Boundary amendments
The need to amend a locality boundary will arise when there is an impediment to the efficient delivery of services to an area, the inability to assign a correct street address, further land development or as a result of the construction of a new major road.
The implementation of such changes will occur if a significant benefit to the community is identified. This includes:
the amendment supports the requirements of the WA Police, Emergency Service Providers and Australia Post; the amendment alleviates difficulties by the community in gaining access to and from the area; the benefits of the proposal to the community as a whole; the size of the area and the proposed boundaries; and the amendment facilitates correct street addressing requirements as included in AS/NZS 4819:2011.
Submissions seeking changes for reasons of perceived status or financial benefit shall not be supported.
7.4.2 Locality sizes
A locality should not be so small that it is unable to be distinguished from the surrounding area, however they should be of a reasonable size for practical purposes.
The requirements as to the size and number of available lots required for urban and rural localities are:
localities with urban development shall be a minimum size of 100ha, with the minimum number of lots to be 1000. The maximum size shall be 10,000ha. The ideal size for an urban locality is approximately 500ha; and localities with rural development shall have a minimum size of 1000ha and have no maximum size. The ideal size for a rural locality is approximately 2500ha.
7.4.3 Local government and State boundaries
Where a locality boundary extends across two or more local government boundaries, the boundaries of the locality shall be reviewed with the intention of aligning them with the local government area.
A locality boundary shall not extend beyond the Western Australian State border.
7.5 Postcodes
Australia Post is responsible for the allocation of a four digit numeric postcodes. These codes are allocated to geographic areas to facilitate the efficient processing and delivery of mail.
The decision assign a new postcode or an existing postcode to a locality is based on operational efficiency. Issues that underpin this decision include the configuration of the Australia Post network, transportation connections and delivery arrangements.
250 46 Geographic Names Committee
The GNC shall consider Australia Post requirements when reviewing all locality boundary proposals.
7.6 Review of localities
Boundaries of localities in areas that are subject to urban development and residential infill shall be reviewed regularly and amended where appropriate.
Such revisions will determine whether the boundaries continue to adequately define the existing situation of the area. If major developments create a unique area and readily distinguishable from the surrounding landscape, or a major road infrastructure creates a division, then the creation of a new locality may be deemed necessary by the GNC.
7.7 Government agencies and emergency services
Organisations that deal with the provision of public and emergency response services may submit suggestions or proposals to create or amend a locality. The proposal may only be submitted if it can be demonstrated that the change is in the community’s best interest. Such proposals shall include:
background detail on why the local government(s) should consider creating or amending the locality; the proposed name and a map or diagram clearly showing the suggested boundaries for the locality; all history, supporting documentation and referenced details on why the proposed name and boundaries are considered to be appropriate; and an indication that the proposed name and boundaries conform to the policies outlined in this document.
Upon receiving the proposal, the GNC will liaise with the relevant local government(s) who shall review the submission. If they are in agreement with the proposal, then the formal approval process will be initiated.
If a request is made in the interests of public safety, the relevant local government(s) shall be asked to respond within 30 days and action the request within one council meeting of that initial response.
7.8 GNC’s consideration of locality boundary proposals
If the GNC endorses the naming request, consultation with the relevant local government to have the proposal advertised to the wider community will be undertaken. If no objections are lodged during the consultation period, the GNC will proceed to process the proposal.
If the proposal receives objections during the consultation period the GNC will delay any further processes and will liaise with the local government(s) regarding the objections. If required, the matter will be presented to the GNC for consideration.
If the GNC deems that the proposal conforms to the naming policies and standards and is in the community’s best interest, it will recommend that the proposal be formally approved.
If the GNC deems that the proposal does not conform to these policies, the proposal will be returned to the relevant local government with either a request for further information or advice that the proposal be redesigned so that it might be acceptable for future consideration and approval.
251 47 Geographic Names Committee
8: Road Names and Extents
8.1 Road naming
Within Western Australia, road naming is standardised to facilitate the application of correct address information and to ensure that a consistent approach is undertaken to benefit emergency services, transport and goods delivery. If established policies for road naming were not applied, the provisions of emergency services, utilities and postal deliveries would be compromised.
In Western Australia the following road naming policies shall be applied:
all roads shall be named, including private roads which are generally open to public access or for services. This includes but is not limited to: highways, motorways and freeways; roads within complexes such as universities, hospitals and retirement villages; roads within conservation reserves, State forests, water reserves and any other government administered land; and pedestrian-only roads such as malls or steps. all road naming proposals shall be submitted to Landgate for approval.
The naming of major state roads shall conform to these naming policies and standards, and shall be referred to the Minister for Lands for approval. The process for the selection of names shall include consultation with relevant State and local government agencies and should include consultation with the wider community.
Any proposal to name, rename or extend a road shall clearly indicate the full extent of the road to which the name will apply. The extent of a road is considered to be its start and end points. This includes bends, divided carriageway sections and curves which are included between these two points.
A road name shall not be applied in a way that is ambiguous or could cause confusion for road users. The road name should be applied to a single, unobscured and unobstructed roadway that leads from point A to point B, in a clear and logical manner.
Roads are not suitable for dual naming and approval will not be given to such proposals.
Each road name proposal shall include the following information:
the reason for the proposal or name change; origin of each road name and its source; a location by local government, locality and estate name if known; identification on a map clearly indicating extent and precise start and end points; photographs or sketches; and any other supporting information such as historic articles, reference materials, publications etc.
8.1.1 Public roads
A public road is any road that is opened, dedicated or declared to be a public road, whether under the Land Administration Act 1977, Part 2 – General administration, Division 3 - General or any other Act.
252 48 Geographic Names Committee
As a prerequisite to lodgement, all survey documents creating, extending or showing abuttals to roads must show the correct approved road names. If no approved name exists, the new road names must be formally approved by Landgate before the survey can be lodged. To help expedite this process, the developer or their agent should be prompt in lodging a concept plan and a proposal for road names with the relevant local government. Local governments shall then propose the names to Landgate for approval.
8.1.2 Private roads
A private road is any road that is not a public road which is open to public access or for use by other services.
The delivery of emergency and other services are often impeded for residents and businesses when private road names are not officially recorded. In order to minimise confusion, standardise address allocations and support emergency services, all road naming policies and addressing standards shall be applied. They will be processed as a regular naming application and shall be submitted to Landgate for approval.
Private roads include but are not limited to:
some roads or driveways to battleaxe blocks; roads indicated on community subdivision plans; roads in various cluster developments; roads on private property, for example, roads in caravan parks; and other forms of ‘rights of way’;
Naming a road on private land does not mean that Landgate, the Secretariat, the GNC or the Minister for Lands is accepting responsibility for that road other than of ensuring its name meets the required naming policies for Western Australia.
8.1.3 Reserved road names
Local governments may request that eligible road names be reserved for use within their boundaries for five years from the date of approval. If the name is not used within five years from the date of approval, the approval and reservation of those road names is null and void. Extensions of time maybe granted upon request but if such extensions do not occur, the names will be made available to other local governments for use upon request.
All requests for names to be placed on the reserve register shall be in writing and must list the correct spelling and origins of the proposed names before they will be reviewed against the current naming processes for suitability.
Upon completion of the review, Landgate will provide the local government with a list of the eligible road names which have been formally approved as reserved in the road name database.
8.1.4 Naming Malls and Pedestrian access ways
Malls and pedestrian access ways shall be named according to the current road naming policies and standards. The names shall be recorded as private road names and may be used for the allocation of street addresses if required.
253 49 Geographic Names Committee
If a mall or public access way is created as an official reserve and a name is required for the actual reserved area, then the name shall be recorded separately as a road name and as a topographic feature name (reserve).
8.2 Road extents
8.2.1 Laneways and short roads
The increase in urban density in new developments and urban redevelopment has resulted in many narrow short lanes and rights-of-way requiring names. Laneways shall be named if a name is required for addressing purposes or has been created as a public road by survey.
The naming of such roads is supported with a preference for use of the road type LANE and short names consisting of no more than six letters. The leg of a battleaxe lot shall not be considered a laneway.
Roads which are regarded as short, e.g. a small cul-de-sac or private road with five or less address sites, that are not proposed to be lengthened or will not have additional address sites needed in the future, may not need a separate name. Any address numbers required may be assigned on to the road on which it connects.
8.2.2 Contiguous navigable roads
A named road shall include only one section navigable by vehicles. If a road has been separated to become two unconnected navigable sections of road, then these shall be assigned separate road names. Common separations may include unbridged streams, pedestrian segments, railings etc.
The above does not apply when the separate sections are either of the following:
two sides of the same road separated by a median strip; or part of a classified highway that is split by a section that is assigned a local name where it passes through a town or city.
8.3 Components of a road name
8.3.1 Road name elements
Every road name shall consist of a single name element followed by a road type, e.g. Smith Road, Jones Street etc not Black Swan Drive, John Smith Avenue.
A single length of road shall have only one name.
Road names without a type shall not be used, e.g. Broadway, Causeway, The Avenue, The Boulevard, The Esplanade, The Mews, The Strand etc.
8.3.2 Road types
All road names shall include a road type.
254 50 Geographic Names Committee
The road type must be selected from the list as shown in AS/NZS 4819:2011 Rural and urban addressing – Appendix A, Road Types – Australia. A copy of this road types list has been provided in this document in Section 9.2: Road types suitable for use in Australia.
The road type shall be chosen to convey the function and characteristics of the road as described in the ‘description’ field of the road type list.
Road types shall not be used to distinguish different roads of the same or similarly sounding names, e.g. Reed Street, Reed Crescent and Reed Way. Such roads shall be considered as duplicates and are not acceptable.
This also applies to similar sounding names such as Read Street, Rede Crescent and Reid Way.
8.3.3 Unacceptable road names
As outlined in section 2.2 Characteristics of geographic names – Names starting with “THE”, the use of the definite article ‘the’ shall not be approved for use as a road name, for example, The Boardwalk, The Esplanade, The Strand are no longer acceptable road names.
The use of road types as part of a road name shall not be used e.g. Swan View Road, Southern Crest Road, Beachview Drive, Lakeview Avenue, View Street or Boulevard Way.
8.4 Road name duplication
There shall be no road name duplication within a local government, regardless of any differences of road types. Road names submitted for approval cannot be:
homonymous, e.g. similar in spelling to an existing road name; similar in sound to an existing road name; in the same locality as an existing road name; in an adjoining locality; in the same Local Government area; duplicated more than six times in the metropolitan area, three north and three south of the Swan River; duplicated more than fifteen times within Western Australia; less than 10km from the existing duplication in the metropolitan area; and less than 50km from an existing duplication in rural areas;
These exclusions shall also apply to similar sounding or written names, and to those within similar sounding suburbs even if they are more than 10km away e.g., Forrestfield / Forrestdale, Woodbridge / Woodridge, Fremantle / East Fremantle etc.
Road name duplication should be avoided in adjoining Local Governments.
8.5 Road naming amendments
Road names are intended to be enduring. The renaming of any road is discouraged unless there are good reasons for a change of name. Reasons that may be considered in support of a name change are:
255 51 Geographic Names Committee
redesign of a road layout; changed traffic flow; mail delivery problems; the misspelling of a name in the original application; name duplication issues; and property street addressing issues.
Renaming shall be necessary when a road is made into a cul-de-sac, resulting in two or more separated sections of road. Such separations can cause difficulties for emergency services and the delivery of other services to the area. The renaming of a portion of separated road may also be used to solve address numbering problems.
Where a change to the name of a road is proposed, the new name selected shall conform to all the necessary naming policies and standards.
For regional roads the change of name must have broad community support, and for local roads, there must be majority support from the affected land owners and residents.
The requirements of emergency services for clear unambiguous road naming shall also be a consideration.
Proposals normally require the support of local government, but the Minister for Lands is the final authority in all such matters.
Submissions for road name changes deemed to be non-essential or unnecessary shall incur a service charge.
8.6 Naming roundabouts and rotaries
Roundabouts and rotaries are circular intersections in which traffic travels clockwise around a central island. They are constructed to control traffic, to minimise delay by being able to accommodate large volumes of traffic movements, and to provide adequate sight distances. The primary difference between the two is that rotaries have a significantly larger diameter than roundabouts.
All entrances and exits to roundabouts and rotaries must be clearly named and labelled with adequate signage.
8.6.1 Roundabouts
Roundabouts are circular intersections with specific design and traffic control features. These features include yield control of all entering traffic, channelized approaches, and geometric curvature and features to induce desirable vehicle speeds. They may also include more extensive pedestrian and bicycle features.
Roundabouts shall not have names or address ranges.
256 52 Geographic Names Committee
8.6.2 Rotaries
Rotaries are characterised by a large diameter (a minimum of 40m). Unlike most roundabouts, lane changes may be required within a rotary for some movements.
Rotaries may be named, however all such naming requests shall adhere to the following:
the naming of State Road rotaries shall be undertaken with consultation with MRWA; local government is to be consulted for the naming of rotaries which are under their control; rotary names shall be unique and not duplicated anywhere within Western Australia; rotary names should be short and preferably of local Indigenous origin; rotary names shall not be named the same as any of their intersecting roads.
Rotaries shall not have address ranges.
8.7 State Roads
MRWA is responsible for the management of all freeways, highways and main roads in Western Australia, collectively referred to as State Roads. Management includes all ramps and rotaries associated with State Roads. A list of State Roads is available on Main Roads’ website (www.mainroads.wa.gov.au).
The Minister for Transport has requested that, for all new major roads funded by the State Government, Main Roads consult Government before action is initiated to identify a suitable name. Advice will then be provided on whether the Government is to choose a name, or if Main Roads should undertake community consultation or some other action to identify a suitable name or shortlist of names, for consideration by Government. Main Roads will advise Landgate of the Government’s chosen or endorsed name.
The naming policies and standards in this document should be applied for all such naming actions.
8.8 Roads and tracks on Government managed land
Authorities or agencies of Commonwealth, State, Territory or Local Governments which are responsible for the management of roads or tracks on land administered by them, shall liaise with Landgate to develop practices and processes for their naming.
The naming polices in this document shall be applied for all such naming actions and road/track extents. The chosen name, and where possible the origin of the name, shall be forwarded to Landgate so that the information is recorded within the State’s Gazetteer.
8.9 Tourist drives / routes
To assist the promotion of Western Australia’s diverse range of landscapes, scenery and other ‘special places’ to overseas and eastern states visitors, State Tourist Drives may be created.
A State Tourist Drive shall be a quality route which is considered to be of state-wide significance. It should be selected because it portrays and links some of the State’s unique natural features or exceptional scenic areas.
257 53 Geographic Names Committee
It must provide a meaningful route for tourists to experience something ‘special’ and enhance a visitors tour of the State.
It shall be a requirement that the standard of the routes to be recognised as State Tourist Drives be kept at a high level. If this criterion is not adhered to, then the value of such routes will be undermined and the value of such an initiative will be diminished.
A route simply linking features such as National Parks, State Forests, lookouts or other built or natural features is not sufficient to justify a designation as a State Tourist Drive. They can be used to enhance such a route, but cannot be the sole purpose for it. Similarly, a route that links together a townships normal features and facilities would also not constitute justification for a State Tourist Drive.
8.9.1 Local scenic drives
If a route which does not meet the assessment criteria for a State Tourist Drive has been recognised as having a reasonable tourism value then it may be recognised as a Local Scenic Drive.
If the route does not have any tourism merit and may have a negative or misleading impact on tourists and visitors to an area, then no approval for such a route shall be given.
8.9.2 General assessment criteria
Tourism value shall be assessed by the following:
the tourist drive/route must have significant tourism interest and shall offer an array of significant scenic or natural features which should be of greater interest than the general topography or sights as seen on a regular through route; the theme and name of the route must reflect its unique characteristics and not conflict with its natural or physical surroundings or any other official feature, road or route within the State or nationally; routes with generic names like “Marine Tourist Drive”, “Heritage Tourist Drive” or “Wildflower Tourist Drive” shall not be approved as they are not unique to a specific location within the State; the tourist drive/route should not rely on attractions which are strictly seasonal or are not a permanent feature of the route, such as wildflowers; the proposed tourist drive/route shall be endorsed by the relevant local government(s), local Visitor Centre(s), WA Tourism Commission and a majority of the local community and businesses; be as safe as possible for motorists who may be unfamiliar with the local area; only include sealed maintained roads and avoid any hazardous alignments or grades, or single lane roads which may not be suitable for the volume of tourist traffic that may be attracted to the route; not follow main arterial roads such as major local government roads and National or State Highways except where necessary for short distances (no more than 5kms) to maintain the continuity of the tourist drive/route; not be located in built up areas or town centres; to avoid intersections or sections of road which may at times be relatively congested with heavy haulage or other non-tourist traffic; and be capable of leading motorists back to the main through route from which they deviated with adequate signage to assist them with continuing their journey.
258 54 Geographic Names Committee
Whilst tourist comfort is important, the availability of standard visitor services and facilities such as accommodation, fuel supplies or visitor information may not always be appropriate, particularly in remote areas of the State.
Tourist information on the general area, including brochures, maps and guides should be made available from tourist centres and other outlets along the route. The route will also need to be marked on maps in roadside information bays wherever they exist.
8.9.3 Applying to have the tourist route recognised
Applications for a route to be recognised as a State Tourist Drive shall be submitted to Landgate. The application must:
be supported with a formal resolution from the relevant local government(s);. indicate that the proposed route is supported by the WA Tourism Commission, Regional Travel Association, local Visitor Centre, as well as the local community and businesses; identify the jurisdiction(s) responsible for the erection and ongoing maintenance of direction and other related signs along the route, including the cost of removing the signs if the route fails to meet the criteria for a State Tourist Drive at some point in the future; clearly describe the route on a large scale map; describe the unique natural features or scenic attributes which exist along the route; list all significant natural and built attractions along the route with a brief description of each; include a one or two word name for the route which will be suffixed with the words “Tourist Drive”; and include a description of how the State Tourist Drive will be promoted and what marketing collateral will be produced.
8.9.4 Review of current State tourist drives / routes
State Tourist Drives/Routes will be subject to review on a regular basis to ensure that the quality of the route has not diminished or been compromised over time. If a State Tourist Drive/Route loses that special quality it had when first assessed and recognised then the route shall be deleted.
8.9.5 Identification of State scenic drives, tourist drives and routes
Local government is responsible for the establishment and maintenance of such drives and routes including the cost of road signage and its maintenance. The signage of State Tourist Drives is governed by Australian Standard AS1742.6 Manual of uniform traffic control devices – Tourist and service signs.
Local governments will be required to obtain approval from Main Roads WA (MRWA) for the erection of any route signs which occur on highways and roads under its control.
Supplementary or any other associated Tourist Attraction and Tourist Service signs will be subject to the established approval and funding guidelines available from MRWA and respective local governments.
259 55 Geographic Names Committee
9: Naming Procedures
All naming proposals for road, administrative boundary and topographic feature names and their official extents in Western Australia shall adhere to the naming policies and standards referred to within this document.
9.1 Submitting names for approval
Anyone may submit a proposal directly to Landgate to name or rename a road, administrative boundary or topographic feature. All submissions are to be made in writing and require all the necessary supporting information to be included.
Such proposals should be submitted to the relevant local government(s) for comment or endorsement before being sent to Landgate. Any submissions made direct to Landgate will be forwarded to the necessary local government(s) for comment or endorsement before proceeding with any further action.
All naming submissions must contain the following:
the reason for the proposal; details as to why the new/amended name is considered to be appropriate; evidence that the proposed name conforms to the policies outlined in this document; if the proposal does not conform to the policies, strong evidence to justify why such a name is warranted, including evidence of consultation with emergency services and other service providers; the location (including relevant localities and local government areas) or extent of the road, administrative boundary or feature to be considered; a map or diagram showing the full extent of the area or road to which the name is to be applied; information regarding any public consultation that has been undertaken, or evidence of support that has been gathered; if the proposal is not submitted by a local government, evidence of local government support; if the proposed name is Indigenous in origin, evidence of consultation with relevant Indigenous groups; if the proposal is to name or amend a name that exists across two or more local government boundaries, evidence of consultation with all relevant local governments; and contact details of the proposer(s).
9.2 Investigation for suitability
Upon receipt of a submission to name or rename a road, administrative boundary or topographic feature, Landgate will investigate the request to ensure it conforms to the policies included within this document.
If the submission does not strictly comply with the policies, Landgate may assist the proposer to modify the proposal to ensure its compliance. If the submission is considered to be frivolous in nature, it may be rejected without further consideration.
Landgate may provide assistance with submissions which propose to use a name which has been derived from an Indigenous language, for which consultation with the relevant Indigenous groups has not been undertaken or finalised.
260 56 Geographic Names Committee
There is no requirement for consultation with emergency or other service providers to be undertaken if the submission is in accordance with the policies of this document. These policies have been written in consultation with these stakeholders and they have been designed to contain their naming requirements.
Once a submission conforms to the policies and procedures, action to undertake the formal approval of the name will proceed. If it does not strictly conform, the applicant may wish to have the matter put to the GNC for consideration at its next quarterly meeting.
9.3 Processing a request
After ensuring the submission conforms to the necessary policies, action to prepare the formal documents will be undertaken by an Officer of the Geographic Names Team within Landgate. These provide a brief summary of the naming proposal, the location of the name to be applied as well as a clear, well defined map or diagram showing the physical extent and position of the road, administrative boundary or feature. These documents are then forwarded to the GNC Executive Officer for approval.
Submissions to be put before the GNC will be placed into the Committee’s agenda will include all relevant correspondence and documentation as provided by the proposer in support of the name.
If the GNC endorse the proposal, an approval document will be prepared for approval by the GNC Chairman and the proponent will be notified once formal approval has been given.
If the GNC chooses not to endorse the name, the proposer will be notified by the Geographic Names Team of the reasons for the rejection.
9.4 Approving new or amended names
Through delegated authority, the GNC Executive Officer approves submissions on behalf of the Minister for Lands. Approvals resulting from a GNC recommendation are approved by the GNC Chair.
Once a name has been formally approved, the new or amended name is entered into the State’s Gazetteer. Information regarding the names origin, location, derivation, historical name/s (if available), the local government(s) and locality in which the name is located and the official approval date is also recorded.
9.5 Notification of new name approvals
After the approval has been processed and entered into the State’s Gazetteer, all proposers and affected local governments will be notified of the approval. This information is then made available for integration into Landgate’s core systems and products.
The local government (or proposer), shall be required to ensure any other relevant stakeholders or service providers are notified of the new or amended name.
261 57 Geographic Names Committee
10: Road Types
10.1 Road types suitable for use in Australia
The following table is an extract from AS/NZS 4819:2011 Appendix A “Road Types – Australia”. Road types used in Western Australia shall be chosen from this list for open ended roads, cul-de-sacs or pedestrian only roads.
Open Pedestrian Road Type Abbreviation Description Cul-de-sac ended Only Usually narrow roadway in cities or towns, often Alley Ally through city block or squares. Roadway leading to an area of community Approach App interest (e.g. public open space, commercial area, beach etc.) Passage having an arched roof, or any covered Arcade Arc passageway, especially one with shops along the sides. Broad roadway, usually planted on each side Avenue Av with trees. Promenade or path, especially of wooden Boardwalk Bwlk planks, for pedestrians and sometimes vehicles, along or overlooking a beach or waterfront. Wide roadway, well paved, usually ornamented Boulevard Bvd with trees and grass plots. Vehicular access on a formed or unformed Break Brk surface, which was originally prepared as a firebreak. Alternative roadway constructed to enable Bypass Bypa through traffic to avoid congested areas or other obstructions to movement. Chase Ch Roadway leading down to a valley Circuit Cct Roadway enclosing an area. Close Cl Short, enclosed roadway. Roadway that runs around a central area (e.g. Concourse Con public open space or commercial area). Court Ct Short, enclosed roadway. Crescent-shaped thoroughfare, especially where Crescent Cr both ends join the same thoroughfare. Roadway running along the top or summit of a Crest Crst hill. Wide thoroughfare allowing a steady flow of Drive Dr traffic without many cross-streets. Entrance Ent Roadway connecting other roads. Level roadway, often along the seaside, lake or Esplanade Esp a river. Vehicular access on a formed or unformed Firetrail Ftrl surface, which was originally prepared as a firebreak.
262 58 Geographic Names Committee Express, multi-lane highway, with limited or Freeway Fwy controlled access. Glade Glde Roadway usually in a valley of trees. Roadway leading to a country estate, or focal Grange Gra point, public open space, shopping area etc. Roadway that features a group of trees standing Grove Gr together. Highway Hwy Main road or thoroughfare, a main route. Narrow way between walls, buildings or a Lane Lane narrow country or city roadway. Roadway that diverges from and rejoins the Loop Loop main thoroughfare. Sheltered walk, promenade or shopping Mall Mall precinct. Mews Mews Roadway in a group of houses. Public promenade or roadway that has good Parade Pde pedestrian facilities along the side. Roadway through parklands or an open Parkway Pwy grassland area. Passage Psge Narrow street for pedestrians. Path Path Roadway used only for pedestrian traffic. Place Pl Short, sometimes narrow, enclosed roadway. Roadway enclosing the four sides of an area Plaza Plza forming a market place or open space. Roadway like an avenue with plenty of facilities Promenade Prom for the public to take a leisurely walk, a public place for walking. Roadway leading to a landing place alongside or Quays Qys projecting into water. Access road to and from highways and Ramp Ramp freeways. Retreat Rtt Roadway forming a place of seclusion. Ridge Rdge Roadway along the top of a hill. Rise Rise Roadway going to a higher place or position. Open way or public passage primarily for Road Rd vehicles. Roadway bounding the four sides of an area to Square Sq be used as an open space or a group of buildings. Steps Stps Route consisting mainly of steps. Public roadway in a town, city or urban area, Street St especially a paved thoroughfare with footpaths and buildings along one or both sides. Underground passage or tunnel that pedestrians Subway Sbwy use for crossing under a road, railway, river etc. Roadway usually with houses on either side Terrace Tce raised above the road level.
263 59 Geographic Names Committee Roadway with a single carriageway. A roadway through a natural bushland region. The interpretation for both Track and Trail is limited Track Trk to roadways, whereas in many areas (e.g. Tasmania) these are often associated with walking rather than vehicular movement. Trail Trl See ‘Track’. Roadway commanding a wide panoramic view View View across surrounding areas. Vista Vsta Roadway with a view or outlook. Thoroughfare with restricted access used mainly Walk Walk by pedestrians. Roadway affording passage from one place to Way Way another. Usually not as straight as an avenue or street. Wharf Whrf A roadway on a wharf or pier.
10.2 Other road types suitable for use in Western Australia
In addition to the above road types, there are exceptions where the use of an alternate road prefix or suffix may be requested.
The word ‘Jalan’ is used as a prefix on roads situated on the Cocos (Keeling) Islands and Christmas Island. The word ‘Jalan’ is a Malay word for road or street, for example, Jalan Guru and Jalan Perak.
Indigenous words used to describe paths or tracks may also be used. For example, the word ‘Banan’ is used exclusively within the Kimberley area as a road type, e.g., Berewereng Bannan and Templetonia Banan.
264 60 Geographic Names Committee
11: Updating of these policies and standards
With constant improvements and changes in the spatial information sector, it will be necessary to update these polices and standards from time to time to ensure the most current geographic naming standards are reflected.
Updates will need to be approved by the GNC and endorsed by the Minister for Lands. Any amendments will be made available to local governments and the general public via the Landgate website.
11.1 Update Register
Version Date Section Amendment Draft 06/12/2012 Whole Document Endorsed by the Geographic Names Committee
1.0 01/01/2013 Whole Document Initial release.
1.1 31/01/2013 Section 4.4 Amended “the local indigenous land council” to “native title representative body”.
1.2 11/02/2013 Section 8.1.2 Amended “road naming policies and standards” to “road naming policies and addressing standards” and “as a standard naming application” to “as a regular naming application”.
1.3 20/05/2013 Section 6.1 Added “Names for parks and reserves shall not be duplicated, nor shall they have a similar spelling or pronunciation to any existing parks or reserves within a local government area.”
1.4 13/06/2013 Section 7.3 First paragraph, amended “naming policies and stands” to “naming policies and standards”.
1.5 15/07/2013 Section 3.8.1 Added “The use of nicknames or other informal names may only be considered for topographic feature naming in combination with the surname of the person being commemorated e.g. Snow Bennett Park. The use of elongated names such as Harold “Snow” Bennett Park will not be considered.”
1.6 30/07/2013 Section 3.11 Added “The word Anzac is a proper noun and as such the first letter is upper case and the rest of the word is lower case. ANZAC should be used where the Australian and New Zealand Army Corps as an army formation or battle grouping is being referred to, for example "the landing of the ANZAC" or "the ANZAC forces". Legislation in Australia, New Zealand and the United Kingdom has been enacted to protect the word “Anzac”.
1.7 21/08/2013 Section 1.2.1 Amended “Department of Indigenous Affairs” to “Department of Aboriginal Affairs” and “Department of Environment and Conservation” to “ Department of Park and Wildlife”
1.8 15/10/2013 Section 3.13 Amended “The naming of buildings, infrastructure and facilities provides an opportunity to honour individuals and groups who deserve recognition in a visible and enduring way.” to “The naming of buildings, infrastructure and facilities of significance to the community provides an opportunity to honour individuals and groups who deserve recognition in a visible and enduring way.” Amended “- named after people who have been recognised in their field of expertise at a national level or higher;” to “- named after people who have been recognised in their field of expertise at a state, national or higher level, for at least ten years;”
265 61 Geographic Names Committee
12: Referenced documents
The following are referred to within this document:
AS 1742.6-2004 Manual of uniform traffic control devices – Tourist and service signs AS/NZS 4819:2011 Rural and urban addressing Australian Bicentennial Authority Act, 1980 (Commonwealth) Commonwealth of Australia Constitution Act (The Constitution), 1900 Defence (prohibited words and letters) Regulations, 1957 (Commonwealth) Electoral Act 1907 Guidelines for the Consistent Use of Place Names, ICSM, April 2012 (includes Guidelines for the Use of Aboriginal and Torres Strait Islander Place Names, and Dual Naming Depiction Guidelines) Land Administration Act 1997 Land Information Act 2007 Land Information Regulations 2007 Local Government Act 1995 Protection of Word 'Anzac’ Regulations, Statutory Rules 1921 No. 2 as amended made under the War Precautions Act Repeal Act 1920 Section 52(ii) of the Australian Constitution Undersea Features Names and Maritime Place Names fact sheet – Australian Hydrographic Office
266 62 Geographic Names Committee
13: Definitions, Terminology and Acronyms
AAD Australian Antarctic Division. Abbreviation A shortened form of a word or phrase. Usually consists of a letter or group of letters taken from the word or phrase. For example, the word abbreviation can itself be represented by abbr., abbrv. or abbrev. Access point The position along the road where the public may access an address site Acronym A word formed from the initial letters or groups of letters of words in a set phrase or series of words, as ANZAC for the Australian and New Zealand Army Corps. Address site A site for which an address is being assigned. AHS Australian Hydrographic Service. Alternative name A name that is an alternative to another name for the same feature. ANPS Australian National Placenames Survey. Apostrophe ‘ is used as a substitute for a missing letter or letters in a word (cannot = can’t), to show the possessive case (Jane’s room) and in the plural of letters, some numbers and abbreviations. Approval A written report enabling the adoption of road, administrative boundary or feature names on behalf of the Minister for Lands via delegated authority. ASEPSW Asia South East, Pacific South West Division, one of 23 linguistic/geographical divisions within UNGEGN. Binomial Consisting of or relating to two names or terms. CNGA Committee for Geographical Names in Australasia. Colon : is used to direct attention to matter (such as a list, an explanation, a quotation, or amplification) that follows. Comma , is used to indicate the separation of elements within the grammatical structure of a sentence. Dash is used to indicate a break in the thought or structure of a sentence. Definite Article 'The' is the only definite article used in English. It is used to restrict the meaning of a noun to make it refer to something that is known by both the speaker or writer and the listener or reader: Dual name A name that consists of two names that must be used together, usually one Indigenous and one European. Endonym Name of a geographical feature in an official or well-established language occurring in that area where the feature is located. Established Name A geographic name that has appeared consistently in written usage and (or) has been expressed consistently in verbal usage, and that is supported by historical and (or) current written materials and (or) in folklore. Euphonious An agreeableness in sounds, pleasant to the ear, harmonious Exonym Name used in a specific language for a geographical feature situated outside the area where that language is spoken, and differing in its form from the name used in an official or well-established language of that area where the geographical feature is located. Formed In relation to a road, means that it is physically constructed or prepared for passage by vehicles or pedestrians.
267 63 Geographic Names Committee
Gazetteer A geographical dictionary or directory which contains important reference information about geographical features, localities and roads. Can contain information such as the location of places, dimensions of physical features, origins and derivations. GBRMPA Great Barrier Reef Marine Park Authority. Generic Relating to or descriptive of an entire group or class, general. Geographic Something of or relating to geography; concerning the topography of a specific region. Geographic Feature Components of the Earth. There are two types; natural geographic features and man-made geographic features. Geographic Name A name applied to a geographic feature; is the proper name, specific term, or expression by which a particular geographic entity is, or was, known; any relatively permanent part of the natural or manmade landscape or seascape that has a recognisable identity within a particular cultural context; may refer to any place, feature, or area on the Earth's surface, or to a related group of similar places, features, or areas. GEONOMA An ORACLE database maintained by Landgate which contains the official Western Australian gazetteer and other pertinent geographical names information. GNC Geographic Names Committee Guideline(s) Information provided to assist in understanding a principle, policy, or procedure. Historical Name A geographic name given and used during the early history of a place or feature; the name may be either obsolete or in current use. Homonymous Having the same or corresponding sound or name. Honorific A title, phrase or grammatical form conveying respect. Hyphen - is used between parts of a word. It can be used to split a word by syllables to fit on a line of text. ICSM Intergovernmental Committee on Surveying and Mapping. Lingua franca Or working language, bridge language, vehicular language, is a language systematically used to make communication possible between people not sharing a mother tongue, in particular when it is a third language. Local Government The third tier of government administered by States and Territories. They may be referred to as Shires, Towns or Cities. Local Usage A geographic name commonly and currently used for an entity, whether in verbal and (or) written form, by persons having frequent enough contact with the entity to use the name on a frequent basis. Locality A geographical area defining a neighbourhood or community of interest. Localities are usually rural in character thought he name is interchangeable with Suburb which is used to describe more urban areas. Logogram Is a conventional abbreviated symbol for a frequently recurring word or phrase, for example &, @, $ or ©. May Indicates the existence of an option. Must Indicates that a statement is mandatory. MRWA Main Roads Western Australia
268 64 Geographic Names Committee
Official Name A geographic name, and its written form and application, approved or recognized as official by the Geographic Names Committee for use throughout Western Australia. An official name is established either by policy or decision of the Secretariat and/or the Geographic Names Committee. Orthography Specifies or defines the set of symbols (script) used in a language, and the rules about how to write these symbols. It generally refers to spelling but this is considered only part of orthography, with other elements including hyphenation, capitalization, word breaks, emphasis, and punctuation. Parenthesis ( ) is used to amplify or explain a word, phrase, or sentence inserted in a passage. Period or Full Stop . is used to mark the end of a sentence. Placename Same as Geographic Name. Policy A statement of regulation(s) relating to particular toponymic circumstances; used to guide and determine present and future decisions. Preposition Usually indicates the temporal, spatial or logical relationship of its object to the rest of the sentence as in the following examples; the book is on the table; the book is beneath the table. The most common prepositions are ‘about’ ‘above’ ‘across’ ‘after’ ‘against’ ‘along’ ‘among’ ‘around’ ‘at’ ‘before’ ‘behind’ ‘below’ ‘beneath’ ‘beside’ ‘between’ ‘beyond’ ‘but’ ‘by’ ‘despite’ ‘down’ ‘during’ ‘except’ ‘for’ ‘from’ ‘in’ ‘inside’ ‘into’ ‘like’ ‘near’ ‘of’ ‘off’ ‘on’ ‘onto’ ‘out’ ‘outside’ ‘over’ ‘past’ ‘since’ ‘through’ ‘throughout’ ‘till’ ‘to’ ‘toward’ ‘under’ ‘underneath’ ‘until’ ‘up’ ‘upon’ ‘with’ ‘within’ and ‘without’. Principle An accepted or professed rule of action or conduct that applies to all toponymic conditions that fall under its scope; used to guide and determine present and future decisions. Procedure(s) A set of instructions outlining steps to accomplish a particular goal, such as submitting name proposals to the Geographic Names Committee; an act or a manner of proceeding in any action or process; conduct. Quotation Marks " " are used chiefly to indicate the beginning and the end of a quotation in which the exact phraseology of another person, or of a text, is directly cited. Reserve Register A register of road name prefixes reserved by a local government for its specific future use. They are recorded within the State’s Gazetteer with the feature class of RVRD. Road For the purpose of this document, roads are all open ways for the passage of vehicles and people and they may or may not be formed or constructed.. They also include private roads that are open to public use and the delivery of services. SCAR Scientific Committee on Antarctic Research. SCUFN Sub-Committee on Undersea Feature Names. Secretariat An office (team) responsible for the administrative affairs of a legislative body, committee or organisation. Semicolon ; is used to connect independent clauses indicating a closer relationship between the clauses than a period, or full stop, does. Sequential In a logical order, not necessarily uniformly. Shall Indicates that a statement is mandatory.
269 65 Geographic Names Committee Should Indicates a recommendation which may indicate a highly desirable outcome that is not mandatory only because of exceptional cases. Specific Explicitly set forth, definite. State Road A road managed by Main Roads Western Australia. Suburb A geographical area defining a neighbourhood or community of interest. A suburb is urban in character thought he name is interchangeable with Locality which is usually used to describe a more rural area. Symbol Is a character mark, for example , , or # Topographic A detailed, precise description of a place or region; a graphic representation of the surface features of a place or region on a map, indicating their relative positions and elevations. Topography The science or practice of describing a particular place, city, town, tract of land; the accurate and detailed delineation and description of any earth feature or cultural place. Toponomy The scientific study of place names (toponyms), their origins, meanings, use and typology. Unnamed Feature A geographic entity that is not known to have had a verbal or written name. Unofficial Name A geographic name not formally recognised as official. Variant Name A name or spelling, once or currently used to refer to a particular geographic entity, other than the official name. Verbal Name A name used by people when referring to a place, feature, or area in their own language as commonly spoken every day. Written Name A geographic name in handwritten or printed form; for example, handwritten letters, diaries, and logs or names printed in newspapers or on maps or recorded in official, digital records.
270 66 Geographic Names Committee Geographic Names Landgate 1 Midland Square, Midland, WA 6056 PO Box 2222 MIDLAND WA 6936 Telephone (08) 9273 7053 Email: [email protected]
LG-873 www.landgate.wa.gov.au 271
272 Attachment 4 - Item 9.3.2
273 Attachment 4 - Item 9.3.2
274 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount IPV525 01/07/2015 Bendigo Bank Payroll PPE 30/06/2015 96,839.35 IPV526 15/07/2015 Bendigo Bank Payroll PPE 14/07/2015 96,761.33 IPV527 29/07/2015 Bendigo Bank Payroll PPE 28/07/2015 96,540.83 1443 15/07/2015 Construction Training Fund BCITF Levies - June 2015 2,022.50 1444 15/07/2015 Department Of Commerce - Building BS Levies - June 2015 1,247.57 1445 15/07/2015 Lani Mcgeady Refund of Memorial Hall Bond - Rural Dance Schools WA 500.00 1446 15/07/2015 Shire Of Toodyay BS Commissions - Mar - June 2015 441.50 1447 15/07/2015 Angie Woodacre Refund of Memorial Hall Bond 500.00 1448 31/07/2015 Myanmar Baptist Church Refund of Community Centre Bond 100.00 BPV2246 01/07/2015 Bendigo Bank Bank Fees 10.00 BPV2247 01/07/2015 Bendigo Bank Bank Fees 10.00 BPV2248 01/07/2015 Bendigo Bank Bank Fees 18.80 BPV2249 01/07/2015 Commonwealth Bank Merchant Fees 84.10 BPV2250 01/07/2015 Commonwealth Bank Merchant Fees 123.71 BPV2251 01/07/2015 Commonwealth Bank Merchant Fees 25.03 BPV2252 01/07/2015 Bendigo Bank Bank Fees 7.15 BPV2253 01/07/2015 Bendigo Bank Bank Fees 0.11 BPV2254 01/07/2015 Bendigo Bank Bpay Fees 93.28 BPV2255 02/07/2015 Bendigo Bank Merchant Fees 89.06 BPV2256 03/07/2015 Commonweatlh Bank Eftpos Fees 2.04 BPV2257 03/07/2015 Commonwealth Bank Eftpos Fees 3.06 BPV2258 03/07/2015 Commonwealth Bank Eftpos Fees 3.84 BPV2259 06/07/2015 Westnet Depot Internet Charges 154.84 BPV2260 13/07/2015 Canon Finance Administration Photocopier Lease 572.00 BPV2261 14/07/2015 Bendigo Bank C Munson - Credit Card June 2015 4.00 Card Fee 4.00 BPV2262 14/07/2015 Bendigo Bank C Delmage - Credit Card June 2015 87.51 Instapage - Museum Subscription 11.85 International Transaction Fee - Bendigo Bank 0.36 Genelite - Lock for Generator 71.30
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12275 June 2015 1 of 9 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount Card Fee 4.00 BPV2263 14/07/2015 Bendigo Bank G Bissett - Credit Card June 2015 316.49 City of Perth Parking - Sat Mediation WAPC 12.80 Caltex Midvale - Fuel - T0000 90.45 BP Gidgegannup - Fuel - T0000 60.30 City of Perth Parking - Spatial Industries Assoc Breakfast 9.30 Event Brite - Spatial Industries Business Assoc Breakfast 87.99 Officeworks Midland - Stationery for Garage Sale 36.35 Toodyay Junction - Refreshments for Garage Sale 15.30 Card Fee 4.00 BPV2264 14/07/2015 Bendigo Bank S Scott - Credit Card June 2015 3,062.34 City of Perth Parking - Wheatbelt Development Commission 8.40 WAPC - Subdivsion Application 3,044.94 Town of Cambridge Parking - Breakfast with Duncan Orr 5.00 Card Fee 4.00 BPV2265 14/07/2015 Bendigo Bank L Vidovich - Credit Card June 2015 Aga Travel Insurance - IPWEA 167.56 172.99 Aga Travel Insurance Returned - IPWEA -109.86 Sudima Hotel Rotorua - IPWEA - Meals 108.05 International Transaction Fee 3.24 Card Fee 4.00 BPV2266 14/07/2015 Bendigo Bank A Bell - Credit Card June 2015 167.98 Vista Print - Toodyaypedia QR Code Brochures 122.98 Facet - Trigg Reimbursement due to Extra Charge -55.00 Toodyay Post Office - Shredder for Visitor Centre 59.99 Toodyay Post Office - USB Drive for Visitor Centre 11.00 Toodyay Junction - Fuel - T00 25.01 Card Fee 4.00 BPV2267 15/07/2015 Bendigo Bank Bank Fees 0.11 BPV2268 15/07/2015 Bendigo Bank Bank Fees 8.69
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12276 June 2015 2 of 9 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount BPV2269 15/07/2015 Bendigo Bank Bank Fees 7.15 BPV2270 15/07/2015 Bendigo Bank Bpoint Fees 33.92 BPV2271 21/07/2015 Bendigo Bank Bank Fees 0.11 BPV2272 27/07/2015 Bendigo Bank Bank Fees 0.11 BPV2273 27/07/2015 Canon Finance Photocopier Lease - Library, Visitor Centre & Depot 525.00 BPV2274 29/07/2015 Bendigo Bank Bank Fees 7.26 BPV2275 29/07/2015 Bendigo Bank Bank Fees 0.11 BPV2276 31/07/2015 Bendigo Bank Bank Fees 7.37 BPV2277 31/07/2015 Bendigo Bank Bank Fees 3.81 12120 09/07/2015 Department of Transport 2015/2016 Registrations - Shire Vehicles 7,064.80 12121 15/07/2015 Department of Transport Registration - T0009 282.75 12122 15/07/2015 Old Gaol Museum Old Gaol Volunteer Reimbursements - August 2015 500.00 12123 15/07/2015 Summer Roberts Donation for Cycling World Cup Finals 300.00 12124 15/07/2015 Telstra Corporation Limited Telephone Charges 6,605.61 12125 15/07/2015 Water Corporation Water Rates/Usage 12,078.74 12126 15/07/2015 Synergy Electricity Charges 5,246.44 12127 31/07/2015 Australian Institute of Building Surveyors 2015/2016 Memberships - G Bissett & P Edward 920.00 12128 31/07/2015 Department of Transport Vehicle Registration - 1EUI568 52.80 12129 31/07/2015 Mr Desmond Hunter & Ms Heather Jeffs Rates refund - 271 Coondle Drive 711.03 12130 31/07/2015 Landsdale Plants Plants - Charcoal Lane Carpark 449.00 12131 31/07/2015 Shire of Toodyay Rates Payment - C Firns (February 2015 & July 2015) 400.00 12132 31/07/2015 Telstra Corporation Limited Telephone Charges 200.88 EFT18262 01/07/2015 Shire of Toodyay Salaries & Wages Payroll Deductions 1,445.00 EFT18263 15/07/2015 Shire of Toodyay Salaries & Wages Payroll Deductions 1,756.80 EFT18264 15/07/2015 Australia Post Postage - June 2015 497.02 EFT18265 15/07/2015 Avon Skip Bins Transfer of Waste 1,931.93 EFT18266 15/07/2015 Avon Valley Nissan & Mitsubishi Headlight Protectors - T0000 78.87 EFT18267 15/07/2015 Arm Security Qrtly Alarm Monitoring - Community Centre, Connors Mill & Admin 336.90 EFT18268 15/07/2015 Advanced National Services Contract Cleaning - June 2015 12,988.86 EFT18269 15/07/2015 Avon Waste Waste Collection 12,244.66
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12277 June 2015 3 of 9 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount EFT18270 15/07/2015 Advanced Autologic Citrus Cleaner & Rags 266.00 EFT18271 15/07/2015 Ampac Debt Recovery Debt Recovery Costs 2,155.32 EFT18272 15/07/2015 BOC Gases Yearly Service Charge - Two x Med Oxy C Size Bottles 243.84 EFT18273 15/07/2015 Broderick Waste Solutions Pty Ltd WTS Management & Disposal of Waste 7,212.92 EFT18274 15/07/2015 John Butler Visitor Centre Consignment Stock 30.92 EFT18275 15/07/2015 Benara Nurseries Plants - Charcoal Lane Carpark 1,836.73 EFT18276 15/07/2015 Ballantyne Jewellers Gift Voucher F Panizza - Years of Service on Audit Committee 500.00 EFT18277 15/07/2015 Tutt Bryant Roller Parts 103.66 EFT18278 15/07/2015 Covs Parts Oil, Fuel Filters & Vehicle Parts 852.66 EFT18279 15/07/2015 Courier Australia Freight 77.62 EFT18280 15/07/2015 Civic Legal Legal Fees - G Merrick 25,493.60 EFT18281 15/07/2015 Countrywide Windscreens Windscreen Replacements & Repairs 2,684.00 EFT18282 15/07/2015 Alison Cromb Visitor Centre Consignment Stock 22.27 EFT18283 15/07/2015 Dunning's Fuel Supplies 20,562.31 EFT18284 15/07/2015 Landgate Valuations 152.05 EFT18285 15/07/2015 David & Judy Dow Recoup of National General Assembly Conference - 2,138.65 - Adina Hotel, Car Parking, Cab & Flight Alteration Charges EFT18286 15/07/2015 Caltex Toodyay Junction Water Bottles 162.00 EFT18287 15/07/2015 Electritech Industries Repairs to Depot CCTV System 762.52 EFT18288 15/07/2015 Future Logic IT Support - Monthly Billing - June 2015 6,156.15 EFT18289 15/07/2015 Vodafone Hutchinson Australia P/L Pager Charges - May 15 806.30 EFT18290 15/07/2015 JR & A Hersey PPE, Tools & Expendables 1,074.90 EFT18291 15/07/2015 Toodyay Hardware & Farm Hardware Supplies 1,242.69 EFT18292 15/07/2015 G Horsfield Window Cleaning 560.00 EFT18293 15/07/2015 Hitachi Construction Machinery Plant & Machinery Parts 2,104.04 EFT18294 15/07/2015 UHY Haynes Norton LG Rates Comparison Report - 2014/2015 203.50 EFT18295 15/07/2015 Institute of Public Works Engineering IPWEA Plant & Machinery Manual 462.00 EFT18296 15/07/2015 Toodyay Butcher Shop Eight x $25 Vouchers - Roadwise 200.00 EFT18297 15/07/2015 Glenwarra Development Services Planning Contractor Expenses - June 2015 1,925.00 EFT18298 15/07/2015 Air Liquide WA Pty Ltd Monthly Gas Cylinder Rental 27.60
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12278 June 2015 4 of 9 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount EFT18299 15/07/2015 G & A Lombardi P/L Trailer Parts 109.12 EFT18300 15/07/2015 Rosemary Madacsi Travel Expenses - 2014/2015 1,457.25 EFT18301 15/07/2015 McLernons Two Chairs - CESM Office 185.30 EFT18302 15/07/2015 MM Electrical Merchandising Light Globes 125.53 EFT18303 15/07/2015 Melton Electrics Repairs to Alfresco Light Timers on Stirling Tce 2,278.35 EFT18304 15/07/2015 LGIS (Jardine Lloyd Thompson) Insurances 2015/2016 72,762.98 EFT18305 15/07/2015 LGIS Insurances 2015/2016 112,083.71 EFT18306 15/07/2015 Northam Chamber of Commerce Avon Valley Regional Business Awards - Sponsorship 550.00 EFT18307 15/07/2015 Transpacific Industries Pty Ltd Collection of Waste Oil From WTS 960.30 EFT18308 15/07/2015 Northam Race Club Visitor Centre Consignment Stock 31.82 EFT18309 15/07/2015 Pacific Brands Workwear Uniforms 616.41 EFT18310 15/07/2015 Oliomio Olive & Lavender Farm Visitor Centre Consignment Stock 14.00 EFT18311 15/07/2015 Prompt Legal Legal Costs - Purchase of Federation Square 772.75 EFT18312 15/07/2015 Professional Lockservice Locks - Memorial Hall 450.45 EFT18313 15/07/2015 Public Transport Authority Transwa Ticket Sales - June 2015 230.32 EFT18314 15/07/2015 Bigair Cloud Managed Services P/L Internet & Data Charges - July 2015 866.80 EFT18315 15/07/2015 Book Easy Australia Online Booking Commissions - June 2015 198.00 EFT18316 15/07/2015 Quality Press Attendance & FIRS Bushfire Form Pads 242.00 EFT18317 15/07/2015 Radio West Broadcasters Around the Towns Advertising - June 2015 88.00 EFT18318 15/07/2015 Rural Water Council of WA (Inc) Pro Rata 2015 Membership Fee 112.50 EFT18319 15/07/2015 Rob Civil Consultants Inspect & Certify Retaining Works - Charcoal Lane Carpark 1,500.00 EFT18320 15/07/2015 Reids Mechweld Fabricate, Fit Plates & Bracing for T0012 1,331.00 EFT18321 15/07/2015 Southern Metropolitan Regional Council 2015 Waste Calenders 1,247.40 EFT18322 15/07/2015 Specialised Tree Service Cherry Picker Hire & Tempory Roof Tarp - Racecourse Insurance Claim 240.00 EFT18323 15/07/2015 Toodyay Express Freight 385.00 EFT18324 15/07/2015 Toodyay Traders Rakes & Shovel 140.80 EFT18325 15/07/2015 Toodyay Herald Advertising - Roadwise 331.50 EFT18326 15/07/2015 Shire of Northam Disposal of Waste - June 2015 8,336.90 EFT18327 15/07/2015 Toodyay Pharmacy Sunscreen - Outside Crew 13.90 EFT18328 15/07/2015 Toodyay IGA Staff Amenities - June 2015 642.51
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12279 June 2015 5 of 9 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount EFT18329 15/07/2015 Toodyay Bakery & Cafe Refreshments - Tidy Towns & Controlled Burn (to be reimbursed) 174.20 EFT18330 15/07/2015 Task Exchange Pty Ltd Hub Package/Cloud Renewal Fifteen Users 01/09/2015 - 01/09/2016 5,060.00 EFT18331 15/07/2015 Toodyay Pumps Fire Pump Repairs - Central 4.4 & Morangup 2.4 1,560.00 EFT18332 15/07/2015 Techlay Advanced Surface Technology Final Payment - Tennis Courts 18,613.63 EFT18333 15/07/2015 Road Signs Australia Assorted Signage 1,549.90 EFT18334 15/07/2015 Toodyay Tyre & Exhaust Repair/Replacement Tyres 1,155.10 EFT18335 15/07/2015 Tennant Australia Pty Ltd Repairs - Green Machine 1,497.83 EFT18336 15/07/2015 Toodyay Fibre Festival Sponsorship 2015 Fibre Festival 2,500.00 EFT18337 15/07/2015 It Vision Aust Ltd Synergysoft Annual Licence Fees Renewal - 2015/2016 41,193.90 EFT18338 15/07/2015 Visimax Safety Vests - Rangers 128.30 EFT18339 15/07/2015 Western Australian Local Government Advertising - June 2015 1,786.28 EFT18340 15/07/2015 Western Australian Treasury Corporation Interest Payment - Bank Building 9,245.98 EFT18341 15/07/2015 Woodlands Distributors & Agencies Dog Litter Disposal Bags 130.90 EFT18342 15/07/2015 Zenien Ptz Patrolling of Skatepark 181.50 EFT18343 21/07/2015 Australian Taxation Office Bas Return - June 2015 36,674.00 EFT18344 27/07/2015 Earth Sculptures Pottery & Chalet Retreats Accommodation to 12/07/2015 623.00 EFT18345 29/07/2015 Shire of Toodyay Salaries & Wages Payroll Deductions 1,710.00 EFT18346 31/07/2015 Avon Waste Waste Collection 24,640.37 EFT18347 31/07/2015 Avonbrook Wines Refund of Part Payment - IFF Stallholders Fees 150.00 EFT18348 31/07/2015 Av Sec Security Services Alarm Monitoring Qrtly Fees - Medical & Community Centre 150.60 EFT18349 31/07/2015 Amber Springs Gardens Accommodation to 26/07/2015 1,566.40 EFT18350 31/07/2015 Boral Construction Materials Group Emulsion 1,980.00 EFT18351 31/07/2015 Triset Boss Business Forms 5,000 Letterheads with Tidy Towns Logo 936.00 EFT18352 31/07/2015 Boya Equipment P/L Trade-in & Purchase of New Kubota Tractor 30,800.00 EFT18353 31/07/2015 Broderick Waste Solutions Pty Ltd WTS Management 08/07/2015 - 21/07/2015 4,290.00 EFT18354 31/07/2015 Biomax Pty Ltd Service - C10 System 114.30 EFT18355 31/07/2015 Bunnings Midland Hardware Supplies 160.63 EFT18356 31/07/2015 Black Wattle Retreat Accommodation to 26/07/2015 311.50 EFT18357 31/07/2015 Tutt Bryant Fan Assembly - Roller 1,093.14 EFT18358 31/07/2015 Covs Parts Plant & Machinery Parts 266.33
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12280 June 2015 6 of 9 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount EFT18359 31/07/2015 Country Copiers Northam Service & Copy Count Reading - Admin Photocopier 1,933.33 EFT18360 31/07/2015 Community Building Supplies Doors - Memorial Hall 408.32 EFT18361 31/07/2015 Sally Craddock Monthly Members Attendance Allowance - July 2015 1,064.33 EFT18362 31/07/2015 Therese Chitty Monthly Members Attendance Allowance - July 2015 1,064.33 EFT18363 31/07/2015 The Cola Cafe Refreshments - Council Meetings & Fire Brigade Training 1,130.00 EFT18364 31/07/2015 Cirrus Networks Re-Deployment of Replaced Computers 1,155.00 EFT18365 31/07/2015 Staples Aust Stationery & Bulk Copy Paper 1,893.00 EFT18366 31/07/2015 David Dow Monthly Members Attendance Allowance - July 2015 3,292.67 EFT18367 31/07/2015 Freemasons Hotel Accommodation to 26/07/2015 & Refreshments 444.01 EFT18368 31/07/2015 Foxburrow B & B Accommodation to 12/07/2015 178.00 EFT18369 31/07/2015 Frontline Fire & Rescue Equipment Hose Tail & Dual Rotatot Mini Bar - Bejoording 1.4 705.10 EFT18370 31/07/2015 SF Fitzgerald Plumbing & Gas Plumbing Service - Admin, WTS, Community Centre, Visitor Centre, Pavilion, 1,978.95 Newcastle Park & Public Water Fountain EFT18371 31/07/2015 Chris Firns Monthly Members Attendance Allowance - July 2015 864.33 EFT18372 31/07/2015 Paula Greenway Monthly Members Attendance Allowance - July 2015 1,064.33 EFT18373 31/07/2015 Grove Wesley Design Art Event Signage - Arts Trail, 150th Gaol Anniv, Avon Link Anniv, Earth 3,598.10 Sculptures, Quit Tail, AV Writers, Vino & Art, Picnic Races, IFF Brochures & For Sale Sign for Toodyay St EFT18374 31/07/2015 Health Insurance Fund Payroll Deductions 774.75 EFT18375 31/07/2015 Harcourt Street B & B Accommodation to 12/07/2015 231.40 EFT18376 31/07/2015 Hills Fire Equipment Service Service of Shire & Brigades Fire Fighting Equipment 2,082.30 EFT18377 31/07/2015 Toodyay Hardware & Farm Hardware 210.40 EFT18378 31/07/2015 Hitachi Construction Machinery Mirror 442.33 EFT18379 31/07/2015 Ipswich View Homestead B & B Accommodation to 26/07/2015 462.80 EFT18380 31/07/2015 Toodyay Butcher Shop Meat - Avon Descent Landowners BBQ 212.56 EFT18381 31/07/2015 Cemeteries & Crematoria Assoc of WA Cemetery Membership 2015/2016 110.00 EFT18382 31/07/2015 Kierans Refrigeration & Air Conditioning A/C Repairs - Admin 359.00 EFT18383 31/07/2015 Lizard Landscape Installation of Concrete Path & Ramp for Disabled Access & 6,380.00 Extension of Retaining Wall - IGA Carpark EFT18384 31/07/2015 Local Government Managers Australia 2015/2016 Annual Corporate Membership 2,740.00
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12281 June 2015 7 of 9 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount EFT18385 31/07/2015 Bethan Lloyd Monthly Members Attendance Allowance - July 2015 1,475.50 EFT18386 31/07/2015 Rosemary Madacsi Monthly Members Attendance Allowance - July 2015 1,064.33 EFT18387 31/07/2015 MM Electrical Merchandising Light Globes - Community Centre, Memorial Hall & Connors Mill 124.85 EFT18388 31/07/2015 Andrew McCann Monthly Members Attendance Allowance - July 2015 1,064.33 EFT18389 31/07/2015 Mil-Tek Waste Solutions (WA) P/L Service of Compressor - WTS 911.96 EFT18390 31/07/2015 Magpie Ridge Eco Farm Accommodation to 12 & 26/07/2015 507.30 EFT18391 31/07/2015 Metal Artwork Creations Staff Name Badges - Rangers 25.03 EFT18392 31/07/2015 Mitre 10 Northam Saw Blade & Door Furniture - Memorial Hall 83.18 EFT18393 31/07/2015 Applied Industrial Technologies Pty Ltd Bearing Puller Kit, Lever Block & V Belt 345.87 EFT18394 31/07/2015 Pacific Brands Workwear Uniforms - Admin 106.70 EFT18395 31/07/2015 Pecan Hill B & B Accommodation to 26/07/2015 249.20 EFT18396 31/07/2015 Quality Press Business Cards 418.00 EFT18397 31/07/2015 Reliant Communications Shire Telecommunications Audit 1,287.00 EFT18398 31/07/2015 Brian Rayner Monthly Members Attendance Allowance - July 2015 1,064.33 EFT18399 31/07/2015 Raeco Laminated Tape - Library 88.88 EFT18400 31/07/2015 Solutions Building Group Detailed Scope of Works to Present to Insurance Co 750.00 - O'Reillys Cottage Insurance Claim EFT18401 31/07/2015 Porongurup Pure Review of Recreation Business Case - National Stronger Regions Funding 286.00 EFT18402 31/07/2015 Shire of Northam Building Fees - Shade Houses for Community Depot 220.00 EFT18403 31/07/2015 Toodyay Newsagency Newspapers - July 2015 86.00 EFT18404 31/07/2015 Toodyay Bakery & Cafe Bread Rolls - Landowners BBQ - Avon Descent 36.00 EFT18405 31/07/2015 Tourism Council of WA Visitor Centre Assoc, Tourism Council WA 15/16 Membership & ATAP 720.00 EFT18406 31/07/2015 Total Green Recycling E Waste Recycling 20/07/15 1,196.57 EFT18407 31/07/2015 Victoria Hotel Accommodation to 12/07/2015 180.19 EFT18408 31/07/2015 IT Vision Aust Ltd Synergy Infringement Training - R Byrne & M Haynes 924.00 EFT18409 31/07/2015 Western Australian Local Government Annual Subscriptions 2015/2016 24,270.64 EFT18410 31/07/2015 WA Library Supplies Book Covering & Genre Labels - Library 152.05 EFT18411 31/07/2015 Whitfield House Accommodation to 12/07/2015 356.00 EFT18412 31/07/2015 WA Fibreglass Pools Refund of Planning Fees - Lot 100 Duke St 147.00 DD21363.1 14/07/2015 WA Super Payroll Deductions 17,260.75
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12282 June 2015 8 of 9 Attachment 1 - Item 9.4.1
Shire of Toodyay List of Payments Presented to Council for Period 1 July 2015 to 31 July 2015 Pay/Type Date Name Description Amount DD21363.2 14/07/2015 National Mutual Retirement Fund Superannuation Contributions 328.87 DD21363.3 14/07/2015 Australian Super Superannuation Contributions 1,747.28 DD21363.4 14/07/2015 West Scheme Superannuation Superannuation Contributions 232.71 DD21363.5 14/07/2015 BT Lifetime Super Superannuation Contributions 84.53 DD21363.6 14/07/2015 Bendigo Superannuation Plan Superannuation Contributions 132.30 DD21363.7 14/07/2015 Hostplus Super Superannuation Contributions 190.68 DD21363.8 14/07/2015 BT Super For Life Superannuation Contributions 203.39 DD21363.9 14/07/2015 Colonial First Choice Employer Super Superannuation Contributions 190.68 DD21377.1 28/07/2015 WA Super Payroll Deductions 16,435.22 DD21377.2 28/07/2015 National Mutual Retirement Fund Superannuation Contributions 328.87 DD21377.3 28/07/2015 Australian Super Superannuation Contributions 1,775.86 DD21377.4 28/07/2015 Hostplus Super Superannuation Contributions 274.21 DD21377.5 28/07/2015 West Scheme Superannuation Superannuation Contributions 237.36 DD21377.6 28/07/2015 BT Lifetime Super Superannuation Contributions 84.53 DD21377.7 28/07/2015 Bendigo Superannuation Plan Superannuation Contributions 146.39 DD21377.8 28/07/2015 BT Super for Life Superannuation Contributions 207.46 DD21377.9 28/07/2015 Colonial First Choice Employer Super Superannuation Contributions 56.45 DD21363.1 14/07/2015 BT Business Super Superannuation Contributions 110.25 DD21377.1 28/07/2015 BT Business Super Superannuation Contributions 36.75 Total Payments 958,199.57
IPV/BPV 295,743.48 Trust 4,811.57 EFT 582,767.93 DD Super 40,064.54 Muni Chqs 34,812.05 TOTAL 958,199.57
W:\CEOSEC\Agendas & Minutes - Council\2015\08 August\DRAFT Agenda Items for SMG\9.4.1 Attz 1List of Payments -12283 June 2015 9 of 9
284 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY STATEMENT OF FINANCIAL ACTIVITY (Statutory Reporting Program) For the Period Ended 31 July 2015
Amended Amended YTD YTD Var. $ Var. % Annual Budget Actual (b)-(a) (b)-(a)/(a) Var. Note Budget (a) (b) Operating Revenues $$ $ $% Governance 34,000 2,831 9,206 6,375 225.18% General Purpose Funding - Rates 9 5,880,624 5,879,799 5,810,751 (69,048) (1.17%) General Purpose Funding - Other 996,200 34,389 16,319 (18,070) (52.55%) Law, Order and Public Safety 461,600 24,627 4,237 (20,390) (82.80%) Health 56,000 1,333 436 (897) (67.29%) Housing 11,000 5,499 5,823 324 5.89% Community Amenities 693,150 645,043 645,474 431 0.07% Recreation and Culture 195,850 21,355 19,262 (2,093) (9.80%) Transport 116,500 9,708 116,600 106,892 1101.07% Economic Services 412,532 34,370 22,554 (11,816) (34.38%) Other Property and Services 169,000 14,165 5,460 (8,705) (61.46%) Total Operating Revenue 9,026,456 6,673,119 6,656,121 (16,998) Operating Expense Governance (797,965) (94,662) (82,848) 11,814 12.48% General Purpose Funding (355,014) (29,580) (27,556) 2,024 6.84% Law, Order and Public Safety (1,426,501) (108,510) (107,814) 696 0.64% Health (241,465) (23,059) (18,333) 4,726 20.49% Housing (75,538) (7,667) (11,063) (3,396) (44.29%) Community Amenities (1,266,941) (105,544) (88,014) 17,530 16.61% Recreation and Culture (1,758,852) (146,426) (122,351) 24,075 16.44% Transport (4,876,627) (403,856) (441,373) (37,517) (9.29%) Economic Services (1,192,482) (99,344) (102,748) (3,404) (3.43%) Other Property and Services (195,288) (80,974) (57,446) 23,528 29.06% Total Operating Expenditure (12,186,673) (1,099,622) (1,059,546) 40,076
Funding Balance Adjustments Add back Depreciation 4,626,015 385,494 358,694 (26,800) (6.95%) Adjust (Profit)/Loss on Asset Disposal 8 133,319 (74) 9 83 (111.42%) Adjust Provisions and Accruals 0 0 1,483 1,483 Net Cash from Operations 1,599,117 5,958,917 5,956,760 (2,157)
Capital Revenues
Grants, Subsidies and Contributions 11 2,602,274 548,551 308,416 (240,135) (43.78%) Proceeds from Disposal of Assets 8 310,500 25,874 11,500 (14,374) (55.55%) Total Capital Revenues 2,912,774 574,425 319,916 (254,509) Capital Expenses Land Held for Resale 00 00 Land and Buildings 13 (4,833,412) (45,078) (1,637) 43,441 96.37% Infrastructure - Roads 13 (2,089,609) (174,107) (31,215) 142,892 82.07% Infrastructure - Parks & Recreation 13 (760,000) (63,332) (1,614) 61,718 97.45% Infrastructure - Footpaths 13 00 00 Infrastructure - Bridges 13 00 00 Infrastructure - Other 13 (258,000) (21,492) (6,786) 14,706 68.43% Plant and Equipment 13 (564,500) (47,041) (39,500) 7,541 16.03% Furniture and Equipment 13 (30,000) (2,500) 0 2,500 100.00% Total Capital Expenditure (8,535,521) (353,550) (80,752) 272,798
Net Cash from Capital Activities (5,622,747) 220,875 239,164 18,289
2851 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY STATEMENT OF FINANCIAL ACTIVITY (Statutory Reporting Program) For the Period Ended 31 July 2015
Amended Amended YTD YTD Var. $ Var. % Annual Budget Actual (b)-(a) (b)-(a)/(a) Var. Note Budget (a) (b) Financing Proceeds from New Debentures 0 0 0 0 Transfer from Reserves 7 524,351 39,063 0 (39,063) 100.00% Advances to Community Groups 00 00 Repayment of Debentures 10 (255,383) (21,274) (6,412) 14,862 69.86% Transfer to Reserves 7 (371,000) (30,912) 0 30,912 100.00%
Net Cash from Financing Activities (102,032) (13,123) (6,412) 6,711
Net Operations, Capital and Financing (4,125,663) 6,166,669 6,189,512 22,843
Opening Funding Surplus(Deficit) 3 4,228,022 4,228,022 4,261,487 33,465 0.79%
Closing Funding Surplus(Deficit) 3 102,360 10,394,691 10,450,999 56,308
Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance.
This statement is to be read in conjunction with the accompanying Financial Statements and notes.
2862 Attachment 1 - Item 9.3.2
Note 2: EXPLANATION OF MATERIAL VARIANCES
Timing/ Reporting Program Var. $ Var. % Var. Explanation of Variance Permanent Operating Revenues $% Governance 6,375 225.18% Timing Refund of Hertitage Subsidury Grant Scheme General Purpose Funding - Rates (69,048) (1.17%) General Purpose Funding - Other (18,070) (52.55%) Timing Grants yet to be received Law, Order and Public Safety (20,390) (82.80%) Timing Funding & Recoups yet to be received Health (897) (67.29%) Timing Housing 324 5.89% Timing Community Amenities 431 0.07% Recreation and Culture (2,093) (9.80%) Timing Transport 106,892 1101.07% Timing Grant funds received Economic Services (11,816) (34.38%) Timing Grant income yet to be received Other Property and Services (8,705) (61.46%) Timing Recoups yet to be received
Operating Expense Governance 11,814 12.48% Timing General Purpose Funding 2,024 6.84% Timing Law, Order and Public Safety 696 0.64% Health 4,726 20.49% Timing Housing (3,396) (44.29%) Timing Community Amenities 17,530 16.61% Timing Expenditure not yet occurred Recreation and Culture 24,075 16.44% Timing Expenditure not yet occurred Transport (37,517) (9.29%) Timing Insurance & Licences paid July Economic Services (3,404) (3.43%) Other Property and Services 23,528 29.06% Timing Trades yet to occur
Capital Revenues Grants, Subsidies and Contributions (240,135) (43.78%) Timing Transfers yet to occur Proceeds from Disposal of Assets (14,374) (55.55%) Timing Trades yet to occur
Capital Expenses Land and Buildings 43,441 96.37% Timing Aged Care accommodation project not yet commenced Infrastructure - Roads 142,892 82.07% Timing Capital projects not yet commenced Infrastructure - Parks & Recreation 61,718 97.45% Timing Capital projects not yet commenced Infrastructure - Footpaths 0 Infrastructure - Bridges 0 Infrastructure - Other 14,706 68.43% Timing Capital projects not yet commenced Heritage Assets Plant and Equipment 7,541 16.03% Timing Trades yet to occur Furniture and Equipment 2,500 100.00% Timing Financing Loan Principal 14,862 69.86% Timing Loan payments yet to occur
3 287 Attachment 1 - Item 9.3.2
Shire of Toodyay NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 3: NET CURRENT FUNDING POSITION Positive=Surplus (Negative=Deficit)
Note YTD 31 Jul 2015 30th June 2015 YTD 31 Jul 2014 $$ $ Current Assets Cash Unrestricted 4 3,698,944 3,981,621 668,854 Cash Restricted 4 2,949,648 2,949,648 2,480,528
Receivables - Rates 6 7,119,179 809,491 642,394 Receivables -Other 6 59,366 70,344 25,748 Interest / ATO Receivable/Trust Inventories 62,086 56,975 62,092 13,889,223 7,868,080 3,879,616
Less: Current Liabilities Payables (475,016) (650,754) (374,760) Provisions (546,857) (545,899) (519,825) (1,021,873) (1,196,654) (894,585)
Less: Cash Reserves 7 (2,949,648) (2,949,648) (2,480,528) Adjustment for Current Borrowings 248,894 255,305 200,639 Adjustment for Cash Backed Liabilities 284,403 284,403 265,961 Net Current Funding Position 10,450,998 4,261,487 971,104
Note 3 - Liquidity Over the Year 8,000,000 2014-15 7,000,000 2015-16 6,000,000 2013-14 5,000,000 4,000,000 3,000,000 Amount Amount $ ( '000s) 2,000,000 1,000,000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Comments - Net Current Funding Position
2884 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 4: CASH AND INVESTMENTS
Interest Unrestricted Restricted Trust Investments Total Institution Maturity Rate $ $ $ $ Amount $ Date (a) Cash Deposits Municipal 908,232 908,232 Bendigo Bank At Call Trust 244,531 244,531 Bendigo Bank At Call
(b) Term Deposits Municipal NCD: 1584135 2.70% 2,742,412 2,742,412 Bendigo Bank 26.10.15 Reserve NCD: 1506736 2.75% 2,999,648 2,999,648 Bendigo Bank 07.09.15 Trust - T83 3.10% 123,589 123,589 Bendigo Bank 19.11.15 Trust - T84 3.10% 192,798 192,798 Bendigo Bank 19.11.15 Trust - T794 2.65% 97,047 97,047 Bendigo Bank 27.11.15 Trust - T12 3.10% 42,453 42,453 Bendigo Bank 05.08.15 Trust - T100 2.85% 125,703 125,703 Bendigo Bank 27.12.15 Trust - T4 2.85% 111,067 111,067 Bendigo Bank 26.12.15 Trust - T114 2.85% 185,050 185,050 Bendigo Bank 26.12.15 Trust - T214 2.85% 43,928 43,928 Bendigo Bank 26.12.15 Trust -T458 2.85% 401,205 401,205 Bendigo Bank 26.12.15 Trust - T793 2.75% 21,294 21,294 Bendigo Bank 26.09.15 Trust - T797 2.85% 29,199 29,199 Bendigo Bank 26.12.15
Total 3,650,644 2,999,648 1,617,865 8,268,156
Comments/Notes - Investments The above totals reflect the actual balance of the bank statements held at the Bank at month end. These balances will not include items such as unpresented cheques and payments, and monies received by the Shire on the last day of the month.
2895 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015 Note 6: RECEIVABLES Receivables - Rates Receivable YTD 31 Jul 2015 30 June 2014
$$ Opening Arrears Previous Years 784,863 504,766 Levied this year 6,693,490 5,540,470 Less Collections to date 0 (5,260,373) Equals Current Outstanding 7,478,353 784,863
Net Rates Collectable 7,478,353 784,863 % Collected 0.00% 87.02%
Note 6 - Rates Receivable 3,500,000 2014-15 3,000,000 2015-16 2,500,000
2,000,000
1,500,000
Amount $('000s) 1,000,000
500,000
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Comments/Notes - Receivables Rates
Comments/Notes - Receivables Rates and Rubbish
Current Rates & Services 6,653,291 Legal Action 497,864 Locate Ownership 3,806 Payment Arrangement 97,590 Properties in Receivership 20,429 Sale of Land LG Act S6.64 20,393 Intent To Summons 0 Instalment Option 0
Total Current 7,293,373
Non- Current Deferred Pensioners ( not collectable till Pensioner property is s 184,981 0 7,478,353
2906 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Receivables - General Current 30 Days 60 Days 90+Days $$$ $ Receivables - General 31,951 8,430 32 407
Total Receivables General Outstanding 40,820
Amounts shown above include GST (where applicable)
Note 6 - Accounts Receivable (non-rates) 90+Days 60 Days 1% 0%
30 Days 21%
Current 78%
Comments/Notes - Receivables General This note reflects Sundry Debors only. It does not include other debtors such as GST due from the ATO & Pensioner Rebates due from the State.
Final Letters 104 Seven Day Letters 0 Debt Collection 0 No Action Required 40,309 Payment Arrangement 0 Payroll Deductions 0 To be Written Off 407
Total Outstanding 40,820
2917 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 7: Cash Backed Reserve
2015-16 Amended Amended Amended Actual Budget Actual Budget Actual Opening Budget Interest Interest Transfers In Transfers In Transfers Out Transfers Out Transfer out Amended Budget Actual YTD Closing Name Balance Earned Earned (+) (+) (-) (-) Reference Closing Balance Balance $ $$$$$$ $ $ Anzac 100th Anniversary Reserve 54,572 1,000 0 (55,572) (0) 54,572 Asset Development Reserve 289,592 4,000 2,500 (125,000) 0 171,092 289,592 Emergency Management & Recovery Reserve 38,065 500 5,500 44,065 38,065 Employee Entitlement Reserve 284,403 7,300 18,700 0 0 310,403 284,403 Local Planning Scheme No 4 Reserve 16,339 0 500 (16,839) 0016,339 Plant Replacement Reserve 181,218 5,000 19,000 0 205,218 181,218 Rates Review Reserve 54,464 1,000 0 (55,464) 0054,464 Recreation Development Reserve 1,247,444 30,000 225,000 (100,000) 0 1,402,444 1,247,444 Refuse Disposal Reserve 73,303 2,000 5,000 0 0 80,303 73,303 Road Contribution Reserve 407,116 8,000 2,000 0 0 417,116 407,116 Swimming Pool Reserve 100,223 2,500 0 102,723 100,223 Information Technology Reserve 10,317 300 5,700 16,317 10,317 Footbridge Reserve 10,317 300 5,700 16,317 10,317 Strategic Access & Fire Egress Reserve 166,029 2,500 500 (160,000) 9,029 166,029 Bush Fire Mitigation Reserve 10,976 300 200 (11,476) 0 (0) 10,976 CCTV Monitoring System Reserve 5,267 300 5,200 10,767 5,267 Heritage Asset Reserve 0 500 10,000 10,500 0
2,949,648 65,500 0 305,500 0 (524,351) 0 0 2,796,297 2,949,648
2928 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
1,600,000 Note 7 - Year To Date Reserve Balance to End of Year Estimate 1,400,000 1,200,000 1,000,000 Amended Budget Closing Balance 800,000 600,000 Actual YTD Closing Balance 400,000 200,000 0 (200,000)
2939 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015 Note 8 CAPITAL DISPOSALS
Amended Current Budget Actual YTD Profit/(Loss) of Asset Disposal YTD 31 07 2015
Disposals
Profit Amended Annual Cost Accum Depr Proceeds (Loss) Budget Profit/(Loss) Actual Profit/(Loss) Variance Comments $$$$ $$$
Plant and Equipment TR008 T6782 2009 Fuso Canter Truck (16,212) 0 16,212 PL043 T6818 Ride-on Vaccuum sweeper (47,520) 0 47,520 MV127 T0015 Mitsubishi Trito Utility (8,041) 0 8,041 MV103 T0013 Mitsubishi Triton Utility (1,000) 0 1,000 MV101 T6480 Mitsubishi Triton Utility (1,800) 0 1,800 MV137 T0 Holden Caprice (CEO) 1,000 0 (1,000) MV135 T0001 Toyota Hilux Dual Cab (R1) (8,606) 0 8,606 MV129 1DVH931 Toyota Hilux Utility (RMO) (3,196) 0 3,196 PL028 T0008 2006 JD 672D Grader (46,200) 0 46,200 PL035 T6435 Kubota F2880 Mower (135) 0 135 PL039 1CYL243 Kubota Tractor (9) 09 19,500 (7,991) 11,500 (9) MV125 T0002 Hilux Cab Chassis - Rangers (600) (9) 591 0 Land and Buildings L003 Land - Toodyay West Road 000
19,500 (7,991) 11,500 (9) (132,319) (9) 132,310
Comments - Capital Disposal/Replacements
29410 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Amend Amended ed Note 9: RATING INFORMATION Rate in Number Rateable Rate Interim Back Total Amended Budget Budget Budget Amended Budget $ of Value Revenue Rates Rates Revenue Rate Interim Back Total Properties $ $ $ $ $ Revenue Rate Rate Revenue RATE TYPE $$$$ Differential General Rate GRV Residential 12.1925 380 5,234,808 638,254 3,278 0 641,532 638,254 0 0 638,254 GRV - Commercial 14.5307 31 1,238,522 179,966 400 0 180,366 179,966 0 0 179,966 GRV - Industrial 13.3170 10 193,636 25,786 0 0 25,786 25,786 0 0 25,786 GRV - Rural 12.1925 1 15,080 1,839 0 0 1,839 1,839 00 1,839 UV - General 0.8763 1,249 240,543,780 2,106,854 0 0 2,106,854 2,106,854 0 0 2,106,854 UV Morangup 0.8763 360 68,465,000 599958 86 0 600,044 599,958 0 0 599,958 UV Rural 0.8763 230 152,501,000 1,336,366 (1,998) 0 1,334,368 1,336,366 0 0 1,336,366 Sub-Totals 2,261 468,191,826 4,889,023 1,765 0 4,890,788 4,889,023 0 0 4,889,023 Minimum Minimum Payment $ GRV Residential 1,225.00 119 636,496 145,775 0 0 145,775 145,775 0 0 145,775 GRV - Commercial 1,225.00 5 26,905 6,125 0 0 6,125 6,125 0 0 6,125 GRV - Industrial 1,225.00 0 0 0 0 0 0 0 0 0 0 GRV - Rural 1,225.00 1 9,672 1,225 0 0 1,225 1,225 0 0 1,225 UV - General 1,225.00 680 73,271,399 833,000 0 0 833,000 833,000 0 0 833,000 UV Morangup 1,225.00 3 195,200 3,675 0 0 3,675 3,675 0 0 3,675 UV Rural 1225.00 1 97,500 1,225 0 0 1,225 1,225 0 0 1,225 Sub-Totals 809 74,237,172 991,025 0 0 991,025 991,025 0 0 991,025 5,881,813 5,880,048 UV Pastoral Concession 5,880,048 0 Concession 0 Amount from General Rates 5,881,813 5,880,048 Ex-Gratia Rates 900 900 Rates in advance 0 Totals 5,882,713 5,880,948
Comments - Rating Information
29511 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
10. INFORMATION ON BORROWINGS (a) Debenture Repayments
Principal New Principal Principal Interest 1-Jul-15 Loans Repayments Outstanding Repayments Amended Amended Particulars Actual Budget Actual Amended Budget Actual Budget $$ $ $ $$ Recreation & Culture Loan 65 - Community Centre 66,331 0 9,264 66,331 0 4,817 Loan 67 - Library Upgrade 355,510 0 30,041 355,510 0 25,364 Loan 69 - Library Upgrade 155,640 0 27,413 155,640 0 10,354 Loan 72 - Land - Rec Precinct 934,810 0 34,811 934,810 0 47,353 Loan 73 - Refurbish Courts 86,160 0 18,104 86,160 0 3,106
Transport 0 Loan 68 - Stirling Terrace 101,586 0 49,174 101,586 0 6,499 Loan 70 - Footbridge 83,221 0 11,997 83,221 0 5,002 Loan 71 - Depot Stage 2 748,308 0 28,835 748,308 0 38,431
Economic Services Loan 64 - Visitor Centre 102,270 0 14,387 102,270 0 7,134
Other Property & Services Loan 63 - Bank Building 91,723 6,412 13,025 85,311 2,834 6,053 Loan 74 - Refurbish Bank Building 87,249 0 18,332 87,249 0 3,146
2,812,808 0 6,412 255,383 2,806,396 0 2,834 157,259
No new debentures were raised during the reporting period.
206.666
29612 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015 Note 11: GRANTS AND CONTRIBUTIONS
Program/Details Grant Provider Approval 2015-16 Variations Operating Capital Recoup Status GL Amended Additions Received Not Received Budget (Deletions) (Y/N) $ $ $ $ $ $ GENERAL PURPOSE FUNDING GENERAL PURPOSE GRANT Federal Government Yes 470,000 0 0 470,000 ROAD IMPROVEMENT GRANT Federal Government Yes 250,000 0 0 250,000 Rates - Legal Expenses Recovered Local Government Yes 35,000 0 0 35,000 Royalties To Regions Funding Local Government Yes 11,377 0 11,377 (0)
GOVERNANCE Recoups - Contributions, Donations & Reimburse 1,000 0 9 991 LEGAL EXPENSES RECOVERED 1,000 0 0 1,000 Grants - Governance 1,000 0 1,000 Administration - Miscellaneous Income 15,000 0 8,482 6,518 Administration - Miscellaneous Income - GST Free 10,000 0 715 9,285 Governance - Grants 00 0 0
LAW, ORDER, PUBLIC SAFETY Fire Prevention - Grants DFES No 5,000 0 0 FINES & PENALTIES DFES 15,000 1,990 0 ESL Levy Recoup DFES Yes 141,000 0 0 141,000 NDRP Program - DFES Grant DFES 100,000 0 100,000 CCTV DFES 25,000 0 0 25,000 CESM Recoups DFES & Shire of Goomalling Yes 100,000 0 0 100,000 Toodyay Districts SES DFES 20,000 0 0 20,000 Roadwise Income 2,500 0 0 2,500
HEALTH Health Inspections Recoup 1,000 0 0 1,000
HOUSING Staff Housing Recoups Local Government Yes 1,000 0 0 1,000 Butterley House Butterley Cottages Yes 5,000 0 4,263 737 Grants & Subsidies - Aged Care CLGF / RFR Yes 0 0 0 0 Grants & Subsidies - Aged Care Butterly Cottages 750,000 0 750,000 Grants & Subsidies - Aged Care Shire of Goomalling 200,000 0 200,000 Grants & Subsidies - Aged Care Shire of Victoria Plains 200,000 0 200,000
COMMUNITY AMENITIES Liquid Waste Facility Dividend 10,000 0 0 10,000 Grants & Contributions - Tidy Towns 10,000 0 955 9,045
29713 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015 Note 11: GRANTS AND CONTRIBUTIONS
Program/Details Grant Provider Approval 2015-16 Variations Operating Capital Recoup Status GL Amended Additions Received Not Received Budget (Deletions) RECREATION AND CULTURE Community Centre Recoups No 1,500 0 0 1,500 DSR Kids Sport Grant Income Yes 5,000 0 0 5,000 Rec Insurance Yes 7,500 0 6,536 964 Toodyay Race Club Reimbursements Yes 4,000 0 0 4,000 Heritage Yes 10,000 0 0 10,000 Sport & Rec Grants Yes 70,000 0 0 70,000 Youth Advisory Council YFC - DLGC Yes 2,000 0 0 2,000 Grant Income - Writers Festival Yes 3,000 0 3,000 EMRC - AVON/IFF Festival East Metropolitan Reg Council Yes 30,000 0 (2,202) 32,202 Grants Income East Metropolitan Reg Council Yes 4,500 0 2,202 2,298 Events Misc 2,500 0 0 2,500
TRANSPORT Operating Grants - Roads Yes 115,000 0 116,600 (1,600) MRWA Street Light Subsidy MRWA Yes 1,500 0 0 1,500 Road Construction (Private) Contributions Private Yes 0 0 0 0 Road Maintenance Contributions Private Yes 0 0 0 0 Footpaths Yes 0 0 0 0 Road Program Grant Main Roads Yes 771,039 0 308,416 462,623 Rpads to Recovery Grant Dept of Infrastructure Yes 669,858 0 0 669,858
ECONOMIC SERVICES Community Depot - Stormwater Reuse Wheatbelt NRM Yes 130,432 0 0 130,432 Community Directory 3,000 0 0 3,000 Tourism & Area Promotion 5,000 0 0 5,000 Community Depot 22,100 0 0 22,100
OTHER PROPERTY & SERVICES Public Works Overheads 10,000 0 0 10,000 Workers Compensation 00 0 0 Fuel Tax Credits 25,000 0 2,001 22,999 Insurance Reimbursements 00 0 0 Bank Building Recoups 1,500 0 0 1,500 Lot 1 A&B Stirling Terrace 71,500 0 0 71,500 Ranger Services 00 0 0 0 0 TOTALS 4,345,806 0 0 0 461,343 3,866,453
29814 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015 Note 11: GRANTS AND CONTRIBUTIONS
Program/Details Grant Provider Approval 2015-16 Variations Operating Capital Recoup Status GL Amended Additions Received Not Received Budget (Deletions)
Operating Operating 1,743,532 141,550 Non-Operating Non-operating 2,602,274 319,793 4,345,806 461,343
29915 Attachment 1 - Item 9.3.2
31/07/2015 SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 12: TRUST FUND
Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:
Closing Opening Balance Amount Amount Balance Description 1 Jul 15 Received Paid 31-Jul-15 $$$$ Qarry rehabilitation Bonds 1,342,125 1,342,125 Housing bonds 58,978 58,978 Kerb Bonds 10,600 10,600 Key bonds 5,661 5,661 Venue Hire Bonds 8,310 1,100 (600) 8,810 Crossover Bonds 94,740 94,740 BCITF 2,433 976 (2,204) 1,205 Building Services 4,032 1,361 (1,508) 3,885 Library Bonds 75 75 Standpipe bonds 12,610 12,610 Road Construction Bonds 30,496 30,496 Other Bonds 2,296 500 2,796 Planning Bonds 42,586 42,586
1,614,941 3,937 (4,312) 1,614,566
30016 Attachment 1 - Item 9.3.2
Level of Completion Indicators 0% 20% 40% 60% 80% 100%
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 13: CAPITAL ACQUISITIONS
Level of Amended Amended YTD Variance YTD Actual Strategic Reference / Completion Infrastructure Assets YTD Actual Indicator Annual Budget Budget (Under)/Over (Renewal Exp) Comment LAND Recreation & Culture Land - Public Halls & Civic Centres 111352 125,000 10,416 0 (10,416) 0 Recreation & Culture Total 125,000 10,416 0 (10,416) 0
Total Land 125,000 10,416 0 (10,416) 0
BUILDINGS Governance Admin Building - Capital Renewal Q147 11,600 966 0 (966) Governance Total 11,600 966 0 (966) 0
Community Amenities Public Toilets Cnr Duke & Charcoal Lane Q031 82,000 6,833 200 (6,633) Community Amenities Total Total 82,000 6,833 200 (6,633) 0
Health 0 Alma Beard Medical Centre - Building 077251 8,000 666 0 (666) Health Total 8,000 666 0 (666) 0
30117 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 13: CAPITAL ACQUISITIONS
Level of Amended Amended YTD Variance YTD Actual Strategic Reference / Completion Infrastructure Assets YTD Actual Indicator Annual Budget Budget (Under)/Over (Renewal Exp) Comment Housing Clinton Street Duplex - Buildings Q009 6,000 500 0 (500) Aged Care Housing Q158 4,292,412 357,701 0 (357,701) Housing Total 4,298,412 358,201 0 (358,201) 0
Recreation And Culture Toodyay Community Centre - Building Renewal Q129 22,000 1,833 0 (1,833) Recreation Precinct - Design & Drawings 113265 0 0 286 286 Library Renovations J038 13,200 1,100 0 (1,100) Old Newcastle Goal - Renewal Building & Surrounds Q133 15,600 1,300 0 (1,300) Shearing Shed (Wicklow) Q152 20,000 1,666 0 (1,666) Toilet Upgrade - Duidgee Park Q150 7,500 625 0 (625) Recreation And Culture Total 78,300 6,524 286 (6,238) 0 Transport Works & Services Depot - Railway Road - Buildings J063 15,000 1,250 0 (1,250) Transport Total 15,000 1,250 0 (1,250) 0 Economic Services Visitor Centre - Building Renewal Q142 5,000 416 0 (416) Community Depot - Capital Works - Land & Buildings Q126 132,500 11,041 200 (10,841) Economic Services Total 137,500 11,457 200 (11,257) 0 Other Property & Services Mrs O'Reillys (Lot 1) 98 Stirling Terrace, Toodyay J0010 70,000 5,833 950 (4,883) Bendigo Bank - Building Renewal Q145 7,600 633 0 (633) Other Property & Services Total 77,600 6,466 950 (5,516) 0
Buildings Total 4,708,412 392,363 1,637 (390,726) 0
30218 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 13: CAPITAL ACQUISITIONS
Level of Amended Amended YTD Variance YTD Actual Strategic Reference / Completion Infrastructure Assets YTD Actual Indicator Annual Budget Budget (Under)/Over (Renewal Exp) Comment Computer Equipment Law Order & Public Safety CCTV - Closed Circuit Television Camera - Security 053401 30,000 2,500 0 (2,500) Law Order & Public Safety Total 30,000 2,500 0 (2,500) 0 Computer Equipment - Total 30,000 2,500 0 (2,500) 0
Plant , Equip. & Vehicles Transport 122202 47,041 39,500
T6782 2009 Fuso Canter Truck 96,000 T4133 Stock Float 10,000 T6818 Ride-on Vaccuum sweeper 125,000 Skid Steere Slasher Attachement 10,000 T0015 Mitsubishi Trito Utility 22,000 T0013 Mitsubishi Triton Utility 27,000 T6480 Mitsubishi Triton Utility 22,000 T0 Holden Caprice (CEO) 49,000 T0001 Toyota Hilux Dual Cab (R1) 40,000 1DVH931 Toyota Hilux Utility (RMO) 42,000 T6435 Kubota F2880 Mower 32,000 1CYL243 Kubota Tractor 41,000 T0002 Hilux Cab Chassis - Rangers 34,000 Small Mower Trailer 8,000 Emulsion Pump 6,500 Transport Total 564,500 47,041 39,500 0 0 Plant , Equip. & Vehicles Total 564,500 47,041 39,500 0 0
30319 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 13: CAPITAL ACQUISITIONS
Level of Amended Amended YTD Variance YTD Actual Strategic Reference / Completion Infrastructure Assets YTD Actual Indicator Annual Budget Budget (Under)/Over (Renewal Exp) Comment Roads Transport Julimar Road - Regional Road Group Construction A0004 247,532 20,627 0 (20,627) Morangup Road - Regional Road Group Construction A0021 32,880 2,740 0 (2,740) Clakcline Toodyay Road - Regional Road Group Construction A0193 31,680 2,640 0 (2,640) Bindoon Dewars Pool Road - Regional Road Group Construction A0194 271,261 22,604 0 (22,604) Toodyay Bindi-Bindi Road - Regional Road Group Construction A0197 70,800 5,900 0 (5,900) Julimar Road - National Black Spot Program E0004 334,939 27,909 0 (27,909) Leeming Road - Roads To Recovery B0009 148,748 12,393 0 (12,393) Church Gully Road (Rtr) B0046 270,749 22,560 0 (22,560) Harders Chitty Road - Roads To Recovery B0048 110,749 9,226 0 (9,226) Henry Street B0066 20,482 1,706 0 (1,706) Gevillea Place - Construst & Seal - Rtr B0107 119,130 9,926 0 (9,926) Old Plains Road - Own Funds Construction D0006 46,000 3,833 0 (3,833) One Man Road D0037 120,564 10,045 0 (10,045) Racecourse Road D0056 15,183 1,262 0 (1,262) Anzac Ave- Reseals & Car-Park D0061 10,000 833 0 (833) Water Road - Own Resources D0093 27,610 2,300 0 (2,300) Charcoal Lane Car Park D0258 50,000 4,166 31,215 27,049 Library - Car Park D038 37,302 3,105 0 (3,105) Mountain Park Subdivision J0001 50,000 4,166 0 Flora Roads - Bays J0002 21,000 1,750 0 Bendigo Bank Car-Park J055 45,000 3,750 0 Charcoal Lane - Disabled Parking Bays Q0258 8,000 666 0 (666) Transport Total 2,089,609 174,107 31,215 (133,226) 0 Roads Total 2,089,609 174,107 31,215 (133,226) 0
30420 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 13: CAPITAL ACQUISITIONS
Level of Amended Amended YTD Variance YTD Actual Strategic Reference / Completion Infrastructure Assets YTD Actual Indicator Annual Budget Budget (Under)/Over (Renewal Exp) Comment Infrastructure - Other Law, Order & Public Safety Morangup Fire Water Tank 051254 25,000 2,083 0 (2,083) 0 Law, Order & Public Safety Total 25,000 2,083 0 (2,083) 0 Community Amenities Toodyay Cemetery - Capital Infrastructure Other Q161 10,000 833 0 (833) Coomunity Amenities Total 10,000 833 0 (833) 0 Transport Remediation Of Old Depot Site - Harper Road Q048 10,000 832 0 (832) 0 Remediation Of Old Parks And Gardens Depot Q163 10,000 832 0 (832) Works & Services Depot - Infrastructure Other C063 8,000 666 0 (666) Transport Total 28,000 2,330 0 (2,330) 0 Economic Services Shire Of Toodyay Entry Statements J0024 35,000 2,916 0 (2,916) Tourist Information Bay Q136 75,000 6,248 0 (6,248) Event Signage Q153 0 0 2,941 2,941 Community Depot - Capital Works - Infrastructure Q155 55,000 4,583 3,845 (738) Wi-Fi Hot-Spots Q149 10,000 833 0 (1,666) Water Tank / Standpipe Infrastructure Q154 20,000 1,666 0 Economic Services Total 195,000 16,246 6,786 (8,627) 0 Infrastructure Other - Total 258,000 21,492 6,786 (13,040) 0
Infrastructure - Parks & Recreation Recreation & Culture Playground Equipment - Installation Q032 15,000 1,250 0 (1,250) Duidgee Park Skate Park Stage 2 Q127 150,000 12,500 0 (12,500) Repair & Resurface Courts & Lights Q151 30,000 2,500 1,614 (886) Recreation Precinct - Site Works Q159 500,000 41,666 0 (41,666)
30521 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 July 2015
Note 13: CAPITAL ACQUISITIONS
Level of Amended Amended YTD Variance YTD Actual Strategic Reference / Completion Infrastructure Assets YTD Actual Indicator Annual Budget Budget (Under)/Over (Renewal Exp) Comment Water Tank - Sports Oval Q160 15,000 1,250 0 (1,250) Anzac Park - 100Th Anniversary Upgrade Q162 30,000 2,500 0 (2,500) Recreation & Culture Total 740,000 61,666 1,614 (60,052) 0
Transport Town Beautification - Street Trees Q140 20,000 1,666 0 (1,666) Transport Total 20,000 1,666 0 (1,666) 0
Infrastructure Other - Total 760,000 63,332 1,614 (61,718) 0
Capital Expenditure Total 8,535,521 711,251 80,752 (611,626) 0
30622 Attachment 1 - Item 9.3.2
SHIRE OF TOODYAY STATEMENT OF CAPITAL ACQUSITIONS AND CAPITAL FUNDING For the Period Ended 31 July 2015
YTD 31 07 2015
YTD Actual New Amended YTD Amended Annual Capital Acquisitions Note /Upgrade Budget Budget Variance (a) (d) (d) - (c) $$ $ $ Land and Buildings 13 1,637 402,779 4,833,412 (401,142)
Infrastructure Assets - Roads 13 31,215 174,107 2,089,609 (142,892)
Infrastructure Assets - Parks & Gardens 13 1,614 63,332 760,000 (61,718)
Infrastructure Assets - Footpaths 13 00 00
Infrastructure Assets - Bridges 13 00 00
Infrastructure Assets - Other 13 6,786 21,492 258,000 (14,706)
Plant and Equipment 13 39,500 47,041 564,500 (7,541)
Furniture and Equipment 13 0 2,500 30,000 (2,500)
Capital Expenditure Totals 80,752 711,251 8,535,521 (630,499)
Comments and graphs
Capital Expenditure Program YTD
Furniture and Equipment Amended YTD Budget Plant and Equipment
Infrastructure Assets - Other
Infrastructure Assets - Bridges
Infrastructure Assets - Footpaths
Infrastructure Assets - Parks & Gardens
Infrastructure Assets - Roads
Land and Buildings
$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000
30723 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment GENERAL PURPOSE FUNDING - RATES
OPERATING EXPENDITURE
031208 Rates Written Off (500) (41) 0 41 0.00% 031209 Administration Allocation - Rates (117,903) (9,825) (15,036) (5,211) 53.04% 031210 Rates - Wages & Salaries (35,020) (2,918) (2,641) 277 (9.49%) 031211 Rates - Other Employee Costs (2,000) (166) (812) (646) 388.98% - Insurance - Other 031212 Conferences & Training - Rates (1,000) (83) 0 83 0.00% 031213 Rates - Superannuation (3,327) (277) (284) (7) 2.42% 031215 Postage (5,500) (458) 0 458 (100.00%) - Rates Notices - 3,000 - Instalments Notices x 3 - 2,500 031216 Rating Valuations (35,000) (2,916) 0 2,916 (100.00%) - GRV Valuations - 2,500 - UV Valuations - 30,000 - Interim Valuations - 2,500 031217 Title Searches (1,000) (83) 0 83 (100.00%) 031218 Legal Expenses (25,000) (2,083) 0 2,083 (100.00%) - Debt Collection Costs - 25,000 031219 Rates Review (60,000) (5,000) 0 5,000 0.00% - VGO Valuations - 55,000 - Postage & Community Consult - 5,000 (286,250) (23,850) (18,772) 5,078
308 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment OPERATING REVENUE
031301 Rates Levied - All Areas 5,879,724 5,879,724 5,877,288 (2,436) (0.04%) 031302 Ex Gratia Rates 900 75 0 (75) (100.00%) 031303 Interest On Outstanding/Overdue Rates 50,000 4,166 3,949 (217) 0.00% 031305 Instalment Charges 25,000 2,083 0 (2,083) (100.00%) 031306 Rates - Administration Fee 20,000 1,666 0 (1,666) (100.00%) 031307 Rates - Property Account Enquiries 22,000 1,833 946 (887) (48.42%) 031308 Rates - Payment Plan Administration Fee 3,500 291 0 (291) (100.00%) 031309 Rates Paid In Advance 0 (50,000) (66,538) (16,538) 33.08% 031330 Sale Of Electoral Rolls & Maps 200 16 0 (16) (100.00%) 031331 Rates - Legal Expenses Recovered 35,000 2,916 0 (2,916) 0.00% 031332 ESL - Administration Fee 4,500 375 0 (375) 0.00% 6,040,824 5,843,145 5,815,645 (27,500)
TOTAL RATES - Operating 6,040,824 (286,250) 5,843,145 (23,850) 5,815,645 (18,772) (22,423)
CAPITAL EXPENDITURE
031220 Transfer To Rates Review Reserve (1,000) (83) 0 83 0.00% - Interest (1,000) (83) 0 83 CAPITAL REVENUE
031333 Transfer From Rates Review Reserve 55,464 4,622 0 (4,622) 0.00% - Complet Project & Close Reserve 55,464 4,622 0 (4,622)
309 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment TOTAL RATES - Capital 55,464 (1,000) 4,622 (83) 0 0 (4,539)
TOTAL RATES 6,096,288 (287,250) 5,847,767 (23,933) 5,815,645 (18,772) (26,962)
GENERAL PURPOSE FUNDING - GENERAL PURPOSE GRANTS
OPERATING EXPENDITURE
032201 Administration Allocation - General Purpose Funding (68,764) (5,730) (8,783) (3,053) 53.29% (68,764) (5,730) (8,783) (3,053)
OPERATING REVENUE
032330 General Purpose Grant 470,000 0 0 0 0.00% 032331 Road Improvement Grant 250,000 0 0 0 0.00% 032339 Royalties To Regions Funding 11,377 11,377 11,377 0 0.00% - Bendigo Car Par - 11,377 - Refurbish Toilets - 40,000 Charcoal Lane Disabled Parking - 5,000 731,377 0 11,377 0 11,377 0 0
TOTAL GENERAL PURPOSE GRANTS - Operating 731,377 (68,764) 11,377 (5,730) 11,377 (8,783) (3,053)
TOTAL GENERAL PURPOSE GRANTS - Capital 00000 00
TOTAL GENERAL PURPOSE GRANTS 731,377 (68,764) 11,377 (5,730) 11,377 (8,783) (3,053)
310 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment GENERAL FINANCE
OPERATING REVENUE
032334 Interest On Investment 50,000 4,166 48 (4,118) (98.85%) 032335 Interest On Reserve Accounts 66,000 5,500 0 (5,500) 0.00%
TOTAL GENERAL FINANCE - Operating 116,000 9,666 48 (9,618) 0
TOTAL GENERAL FINANCE - Capital
TOTAL GENERAL FINANCE 116,000 0 9,666 0 48 0 (9,618)
TOTAL GENERAL PURPOSE FUNDING 6,943,665 (356,014) 5,868,810 (29,663) 5,827,070 (27,556) (39,633)
GOVERNANCE & ADMINISTRATION
GOVERNANCE
OPERATING EXPENDITURE
041220 Bad Debts Written Off (500) (41) 0 41 0.00% 041201 Aroc Secretariat (5,000) 0 0 0 0.00% 041202 Memb. Attendance & Allowance (148,952) (12,412) (10,363) 2,049 (16.51%) Attendance Fees Councillors x 8 - 102,176 Shire President x 1 - 19,776
311 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment ICT Allowance Councillors x 9 - 9,000 IT Monthly & Annual Fees - 9,000 Travel Expenses Councillors x 9 - 9,000 041203 Members Conf & Travel Exp (30,000) (2,500) 0 2,500 (100.00%) 041204 Election Expenses (10,000) (833) 0 833 0.00% 041205 Shire Presidents Allowance (25,454) (2,121) (2,056) 65 (3.07%) - President's Allowance - 20,363 - D/Pres Allowance - 5,091 041207 Refreshments & Functions - Councillors (15,000) (1,250) (1,165) 85 (6.84%) 041208 Refreshments & Functions - Staff (15,000) (1,250) (265) 985 (78.81%) 041210 Members Insurance (10,000) (833) (7,431) (6,598) 792.04% 041211 Subscriptons (30,000) (15,000) (16,200) (1,200) 8.00% - Avon Midland WALGA Zone - 2,000 - WALGA Assoc M/Ship - 10,000 - WALGA Procurement - 2,000 - Linking Councils & Communities - 5,000 - WALGA Local Laws Service - 1,000 - LGMA - 2,000 - Miscellaneous - 2,000 041212 Governance Miscellaneous Expenses (3,000) (250) 0 250 (100.00%) 041213 Printing & Stationery (3,000) (250) 0 250 0.00% 041214 Advertising (25,000) (2,083) 0 2,083 (100.00%) 041218 Administration Allocation - Governance (283,419) (23,618) (36,173) (12,555) 53.16% 041219 Audit Fees (45,000) 0 0 0 0.00% 041222 Legal Fees (60,000) (5,000) 0 5,000 0.00% 000312 Deprec Of Assets-Members (12,000) (1,000) 0 1,000 (100.00%)
312 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 041223 Local Laws Review (5,000) (416) 0 416 0.00% 041228 Integrated Strategic Plan/S (40,000) (3,333) 0 3,333 0.00% - Review SCP & CBP - Review Asset Mgmt, WMP & LTFP (766,325) (72,190) (73,651) (1,461)
OPERATING REVENUE
041320 Recoups - Contributions, Donations & Reimbursements 1,000 83 9 (74) (89.06%) 041321 Grants - Governance 1,000 83 0 (83) 0.00% 2,000 166 9 (157)
TOTAL GOVERNANCE (Operating) 2,000 (766,325) 166 (72,190) 9 (73,651) (1,618)
CAPITAL EXPENDITURE 041252 Transfer To Anzac 100Th Reserve (1,000) (83) 0 83 0.00% - Interest (1,000) (83) 0 83 CAPITAL REVENUE 041324 Transfer From Anzac 100Th Anniversary Reserve 55,572 0 0 0 0.00% - Complete Projects & Close Reserve - ANZAC Park Upgrade - 30,000 - Wicklow Sharing Shed - 20,000 55,572 0 0 0
TOTAL GOVERNANCE (Capital) 55,572 (1,000) 0 (83) 0 0 83
TOTAL GOVERNANCE 57,572 (767,325) 166 (72,273) 9 (73,651) (1,535)
313 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
GOVERNANCE & ADMINISTRATION
ADMINISTRATION
OPERATING EXPENDITURE
042201 Administration - Salaries & Wages (865,126) (72,093) (68,776) 3,317 (4.60%) 042202 Administration - Lsl Provision (20,000) (1,666) 0 1,666 0.00% 042204 Superannuation - Administration & Governance (81,711) (6,809) (7,203) (394) 5.79% 042205 Administration - Insurance (37,594) (25,063) (49,160) (24,097) 96.14% - Workers Compensation - Income Protection 042206 Administration Staff - Fbt (25,000) 0 (6,010) (6,010) 0.00% 042207 Administration - Conferences & Training (20,000) (1,666) (832) 834 (50.05%) 042208 Employment Costs - Advertising (10,000) (833) 0 833 (100.00%) 042209 Administration - Uniforms (6,000) (500) (126) 374 (74.71%) 042210 Administration Office - Maintenance & Surrounds (85,000) (7,078) (7,136) (58) 0.82% 042211 Administration - Printing & Stationery (25,000) (2,083) (2,070) 13 (0.63%) 042212 Administration - Telephone & Internet (45,000) (3,750) (2,099) 1,651 (44.03%) 042213 Office Equipment - Maintenance & Minor Purchase (40,000) (3,333) (2,379) 954 (28.63%) 042214 Bank Fees & Charges (20,000) (1,666) (524) 1,142 (68.52%) 042215 Administration - Postage & Freight (5,000) (416) 0 416 (100.00%) 042216 Administration - Computer - Hardware & Software (80,000) (6,666) (38,499) (31,833) 477.54% - Annual Synergy Licence - IT Support: Hardware & Software 042217 Administration - Vehicle Expenses (10,000) (833) (771) 62 (7.48%) 042218 Administration - Legal Expenditure (5,000) (416) 0 416 0.00%
314 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 042220 Administration - Miscellaneous Expenditure (30,000) (2,500) (3,865) (1,365) 54.60% - Insurance Inc Public Liabiltiy - Risk Management - Workplace Solutions - WALGA Tax Service - Miscellaneous 042222 Osh - Investigations & Monitoring (10,000) (833) 0 833 0.00% 000772 Administration - Depreciation (91,478) (7,623) (8,638) (1,015) 13.32% 00B402 Less Administration Allocation 1,480,269 123,355 188,892 65,537 53.13% (31,640) (22,472) (9,197) 13,275
OPERATING REVENUE
042331 Legal Expenses Recovered 1,000 83 0 (83) (100.00%) 042333 Photocopying 1,000 83 0 (83) (100.00%) 042334 Administration - Miscellaneous Income 20,000 1,666 8,482 6,816 409.11% 042342 Administration - Miscellaneous Income - Gst Free 10,000 833 715 (118) (14.17%) 32,000 2,665 9,197 6,532
TOTAL ADMINISTRATION (Operating) 32,000 (31,640) 2,665 (22,472) 9,197 (9,197) 19,807
CAPITAL EXPENDITURE
042254 Transfer To Employee Entitlement Reserve - Administration (13,000) (1,083) 0 1,083 0.00% - Interest & 10,000 transfer 042255 Transfer To Information Technology Reserve (6,000) (500) 0 500 (100.00%) - Interest & 5,000 transfer 042400 Administration - Computer Hardware & Software 0 0 0 0 0.00%
315 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 042401 Admin Building - Old Court House, Feinnes St (11,600) (966) 0 966 0.00% - Air Con Replace - 5,000 - Donga Roof Leak Repairs - 6,600 (30,600) (2,549) 0 2,549
CAPITAL REVENUE
042330 Transfer From Employee Entitlement Reserve 0 0 0 0 0.00% 00 0 0
TOTAL ADMINISTRATION (Capital) 0 (30,600) 0 (2,549) 0 0 2,549 0
TOTAL ADMINISTRATION 32,000 (62,240) 2,665 (25,021) 9,197 (9,197) 22,356 0
TOTAL GOVERNANCE & ADMINISTRATION 89,572 (829,565) 2,831 (97,294) 9,206 (82,848) 20,821
LAW, ORDER & PUBLIC SAFETY - FIRE PREVENTION
OPERATING EXPENDITURE
051200 Strategic Access & Egress (300,000) 0 0 0 0.00% - Stage 4A - Majestic Heights - 100,000 - Stage 5 - Wabdoo Circle - 200,000 051201 Mitigation Works - Fire (20,000) (1,666) 0 1,666 (100.00%) - Morangup Verge Mulching Stage 1 Trial - 15,000 - FCO Recommendation 6 Expenses - 5,000 051202 Firefighting - Water (10,000) (833) 0 833 0.00% - Tank Maintenance - 8,000
316 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - Grounds Maintenance - 2,000 051203 Administration Allocation - Fire Prevention (26,871) (2,239) (3,438) (1,199) 53.54% 051206 Rangers - Salaries & Wages - Fire (39,783) (3,313) (1,877) 1,436 (43.33%) - Wages - Superannuation - Uniforms - Training & Conference - Insurance 051207 Shire Fire-Fighting Vehicle Expenses (1,000) (83) 0 83 (100.00%) 051209 Firebreak Inspections (10,000) (833) 0 833 0.00% 051210 Fire Prevention - Advertising & Signs (3,000) (249) 0 249 0.00% 051211 Fire Tanks - Maintenance & Operating Expenditure (6,000) (500) 0 500 0.00% 051212 Firebreaks - Shire Reserves 0 0 0 0 0.00% 051213 Firebreaks Services - Maintenance 0 0 0 0 0.00% 051214 Egress & Access Track - Maintenance 0 0 0 0 0.00% 051215 Firefighting - Shire Resources (30,000) (2,498) (415) 2,083 (83.38%) - SMS Message Alert Service - 10,000 - Fire Fighting - 20,000 051218 End Of Year Brigade Function (3,000) (250) 0 250 0.00% 051220 Brigade Plant & Equip (Less $1,000) (5,000) (416) (507) (91) 21.75% 051221 Brigade Plant & Equip Maint (6,500) (541) (244) 297 (54.93%) 051222 Brigade Vehicles,Trailers Mtce (65,000) (35,000) (19,871) 15,129 (43.23%) 051223 Dfes Brigade Buildings - Mntce (8,500) (706) (728) (22) 3.07% 051224 Brigade Clothing & Access (20,000) (1,666) 0 1,666 (100.00%) 051225 Brigade Utilities,Rates & Taxes (15,000) (1,250) (74) 1,176 (94.08%) 051226 Brigade Other Goods & Services (5,000) (416) (479) (63) 15.19% 051227 Brigade Insurances (16,000) (16,000) (16,803) (803) 5.02% 001742 Deprec Of Assets - Fire (202,468) (16,872) (18,546) (1,674) 9.92%
317 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment (793,122) (85,331) (62,981) 22,350 OPERATING REVENUE 051331 Grant/Contributions - Fire 5,000 416 0 (416) 0.00% 051335 Fines & Penalties 15,000 1,250 1,990 740 59.20% 051336 Esl Levy Recoup 141,000 0 0 0 0.00% 051338 Dfes Recoup For Firefighting 15,000 1,250 24 (1,226) 0.00% 051342 Ndrp Program - Dfes Grant - Strategic Access & Egress 100,000 8,333 0 (8,333) - NDRP Stage 5 - 50% Wandoo Project 051352 Lops - Sale Of Plant & Equipment 0 0 0 0 0.00% 276,000 11,249 2,014 (9,235) TOTAL FIRE PREVENTION - Operating 276,000 (793,122) 11,249 (85,331) 2,014 (62,981) 13,115 CAPITAL EXPENDITURE 051250 Lops - Purchase Plant & Equipment 0 0 0 0 0.00% 051254 Lops - Infrastructure Other (25,000) (2,083) 0 2,083 0.00% - Morangup Fire Water Tank 25,000 051401 Transfer To Reserve - Strategic Fire Acess & Egress (3,000) (250) 0 250 (100.00%) 051405 Transfer To Reserve - Bushfire Mitigation (500) (41) 0 41 (100.00%) (28,500) 0 (2,374) 0 0 2,374
CAPITAL REVENUE
051350 Transfer From Reserve - Strategic Access & Egress 160,000 13,333 0 (13,333) 0.00% - Complete Majectic Heights Project - 100,000
318 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - Complete Wandoo Project - 60,000 051355 Transfer From Reserve - Bush Fire Mitigation 11,476 956 0 (956) 0.00% - RMO Appointed - transfer & Close 171,476 14,289 0 (14,289)
TOTAL FIRE PREVENTION - Capital 171,476 (28,500) 14,289 (2,374) 0 0 (11,915)
TOTAL FIRE PREVENTION 447,476 (821,622) 25,538 (87,705) 2,014 (62,981) 1,200
LAW, ORDER & PUBLIC SAFETY - ANIMAL CONTROL
OPERATING EXPENDITURE
052201 Rangers - Salaries & Wages - Animal Control (39,783) (3,313) (1,877) 1,436 (43.33%) - Wages - Superannuation - Uniforms - Training & Conference - Insurance 052203 Cat Control Expenses (5,000) (416) 0 416 (100.00%) - Stick Scanner & Other Goods 052205 Other Employment Costs - Animal Control (2,500) (208) (877) (669) 321.48% 052207 Dog Control Expenses (5,000) (416) (119) 297 (71.39%) 052208 Maintenance - Dog & Cat Pounds (4,257) (353) (193) 160 (45.42%) 052209 Other Animal Control (2,000) (166) 0 166 (100.00%) 052213 Depreciation - Animal Control (12,000) (1,000) (599) 401 (40.06%) 052214 Administration Allocation - Animal Control (31,510) (2,625) (4,023) (1,398) 53.27% 052215 Vehicle Expenses - Animal Control (12,000) (1,000) (727) 273 (27.28%)
319 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment (114,050) (9,497) (8,416) 1,081
OPERATING REVENUE
052321 Fines & Penalties 2,000 166 270 104 62.65% - Dogs, Cats, Parking, Waste & Other 052322 Impound Fees 4,000 333 245 (88) (26.29%) - Dogs, Cats, Parking, Waste & Other 052323 Dog Registration Fees 20,000 1,666 706 (960) (57.65%) 052324 Kennel Licences 100 8 0 (8) (100.00%) 052325 Fines & Penalties 1,000 83 100 17 20.48% 052326 Fees & Charges - Other Councils 500 41 0 (41) (100.00%) - Dogs, Cats, Parking, Waste & Other 052328 Cat Registration Fees 7,500 625 263 (363) (58.00%) 35,100 2,922 1,584 (1,338)
TOTAL ANIMAL CONTROL - Operating 35,100 (114,050) 2,922 (9,497) 1,584 (8,416) (257)
CAPITAL EXPENDITURE 052211 Cat Pound - Building Expenditure 0 0 0 0 0.00% 00 00
CAPITAL REVENUE 0 0 0 0 0.00% 00 0 0
TOTAL ANIMAL CONTROL - Capital 00000 00
320 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment TOTAL ANIMAL CONTROL 35,100 (114,050) 2,922 (9,497) 1,584 (8,416) (257)
OTHER OPERATING EXPENDITURE 053201 Employment Expenses - Rangers (79,566) (6,629) (6,497) 132 (2.00%) - Wages - Superannuation - Uniforms - Training & Conference - Insurance 053203 Telephone Expense (2,500) (208) (17) 191 (91.70%) 053204 Cctv Operational Expenses (14,000) (1,166) (40) 1,126 (96.53%) 053206 Vehicle Expenses - Rangers (10,000) (833) (684) 149 (17.92%) 053207 Administration Allocation - Lops Other (26,331) (2,194) (3,362) (1,168) 53.25% 053208 Depreciation - Lops - Other (12,000) (1,000) 0 1,000 (100.00%) 053209 Semc Aware Grant Expenditure (15,000) (1,250) 0 1,250 0.00% 053210 Roadwise Expenditure (2,000) (166) (301) (135) 0.00% (161,397) (13,446) (10,902) 2,544
OPERATING REVENUE
053321 Fines & Penalties - Misc 2,500 208 180 (28) (13.46%) 053322 Income - Misc 500 41 459 418 0.00% 053323 Cctv - Grants & Contributions 25,000 0 0 0 0.00% - Grant Funded CCTV Extension 053324 Roadwise Income 2,500 208 0 30,500 457 639 390
321 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
TOTAL (LOPS) OTHER - Operating 30,500 (161,397) 457 (13,446) 639 (10,902) 2,934
CAPITAL EXPENDITURE
053401 Cctv - Closed Circuit Television Camera - Security (30,000) (2,500) 0 2,500 0.00% - CCTV Licence Recognition - 5,000 - Grant Funds 053402 Transfer To Cctv Reserve (5,500) (458) 0 458 (100.00%) Interest & 50,000 transfer (35,500) (2,958) 0 2,958 (1)
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL (LOPS) OTHER - Capital 0 (35,500) 0 (2,958) 0 0 2,958
TOTAL (LOPS) OTHER 30,500 (196,897) 457 (16,404) 639 (10,902) 5,892
EMERGENCY MANAGEMENT
OPERATING EXPENDITURE
054201 Donations & Contributions - Emergency Assistance 0 0 0 0 0.00% 054202 Recovery Expenses 00 00 054203 Administration Allocation - Emergency Management (35,401) (2,950) (4,515) (1,565) 53.03%
322 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 054204 Cesm - Salaries & Wages & Employment Expenses (133,742) (11,143) (10,487) 656 (5.88%) - Wages - Superannuation - Uniforms - Training & Conference - Insurance 054208 Cesm Vehicle Expenses (10,000) (833) 0 833 0.00% 054209 Ses Plant & Equipment (Less $1000) (9,000) (750) 0 750 0.00% 054210 Ses Plant & Equipment Maintenance (1,000) (83) 0 83 0.00% 054211 Ses Vehicles, Trailers Maintenance (4,000) (333) 0 333 0.00% 054212 Ses Building - Maintenance (1,000) (83) 0 83 0.00% 054213 Ses Clothing Ppe & Access 0 0 0 0 0.00% 054214 Ses Utilities, Rates & Taxes (2,000) (166) 0 166 0.00% 054215 Ses Other Goods & Services (1,000) (83) 0 83 0.00% 054216 Ses Insurance (2,000) (166) 0 166 0.00% (199,143) 0 (16,590) 0 (15,002) 1,588
OPERATING REVENUE
054335 Cesm - Recoup 100,000 8,333 0 (8,333) 0.00% 054337 Toodyay District Ses Reimbursement 20,000 1,666 0 (1,666) 0.00% 120,000 9,999 0 (9,999)
TOTAL EMERGENCY MANAGEMENT - Operating 120,000 (199,143) 9,999 (16,590) 0 (15,002) (8,411)
CAPITAL EXPENDITURE
323 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 054205 Transfer To Emergency Management & Recovery Reserve (6,000) (500) 0 500 (100.00%) - Interest & 5,000 transfer (6,000) (500) 0 500
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL EMERGENCY MANAGEMENT - Capital 0 (6,000) 0 (500) 0 0 500
TOTAL EMERGENCY MANAGEMENT 120,000 (205,143) 9,999 (17,090) 0 (15,002) (7,911)
FIRE & LAND MANAGEMENT
OPERATING EXPENDITURE
055401 Reserves Management (45,000) (3,750) 0 3,750 0.00% 055406 Rmo - Wages & Salaries (73,051) (6,087) (5,649) 438 0.00% 055407 Rmo - Vehicle Expenses (10,000) (833) (503) 330 0.00% 055408 Rmo - Other Employment Expenses (1,600) (133) (1,623) (1,490) 0.00% - Insurance - Uniforms - Other 055410 Rmo - Superannuation (6,174) (514) 0 514 0.00% 055412 Rmo - Training (1,500) (125) 0 125 0.00% 055413 Administration Allocation - Mitigation (21,464) (1,788) (2,739) (951) 0.00% 0 (158,789) (13,230) (10,514) 2,716
324 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
OPERATING REVENUE 0 0 0 0 0.00% 00 0 0
TOTAL LAND & FIRE MANAGEMENT - Operating 0 (158,789) 0 (13,230) 0 (10,514) 2,716
CAPITAL EXPENDITURE
00 00 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL LAND & FIRE MANAGEMENT - Capital 00000 00
TOTAL LAND & FIRE MANAGEMENT 0 (158,789) 0 (13,230) 0 (10,514) 2,716
TOTAL LAW ORDER & PUBLIC SAFETY 633,076 (1,496,501) 38,916 (130,696) 4,237 (107,814) 1,640
325 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment HEALTH
PUBLIC HEALTH
OPERATING EXPENDITURE
074201 Health - Salaries & Wages (77,403) (6,449) (4,946) 1,503 (23.30%) 074204 Health Superannuation (6,062) (505) (538) (33) 6.56% 074206 Health - Other Employment Costs (3,214) (3,214) (3,075) 139 (4.32%) - Insurance - Training - Other 074209 Legal Expenses (5,000) (416) 0 416 0.00% 076201 Analytical Expenses (1,500) (125) 0 125 (100.00%) 074210 Administration Allocation - Public Health (19,912) (1,659) (2,550) (891) 53.71% 074211 Consultant Expenses (2,000) (166) 0 166 (100.00%) 002502 Deprec Of Assets - Health (27,392) (2,282) (2,644) (362) 15.85% (142,483) (14,816) (13,820) 996
OPERATING REVENUE
074331 Legal Expenses Recoup 1,000 83 0 (83) (100.00%) 074332 Health Act Fees,Licences 15,000 1,250 436 (814) (65.12%) 16,000 1,333 436 (897)
TOTAL PUBLIC HEALTH - Operating 16,000 (142,483) 1,333 (14,816) 436 (13,820) 99
326 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL PUBLIC HEALTH - Capital 00000 00
TOTAL PUBLIC HEALTH 16,000 (142,483) 1,333 (14,816) 436 (13,820) 99
OTHER HEALTH
OPERATING EXPENDITURE
077201 Alma Beard Centre (41,992) (3,495) (1,698) 1,797 (51.40%) - Building Maintenance - 21,864 - Garden Maintenance - 10,128 - Operational Expenditure - 10,000 077202 Alma Beard Medical Centre - Rental (35,000) (2,916) 0 2,916 (100.00%) 077203 Administration Allocation - Other Health (21,990) (1,832) (2,814) (982) 53.63% (98,982) (8,243) (4,513) 3,730
327 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment OPERATING REVENUE
077330 Alma Beard Medical Centre - Rental 40,000 0 0 0 0.00% 40,000 0 0 0
TOTAL OTHER HEALTH - Operating 40,000 (98,982) 0 (8,243) 0 (4,513) 3,730
CAPITAL EXPENDITURE
077251 Alma Beard Medical Centre - Building (8,000) (666) 0 666 (100.00%) - Q137 - Air Con Replacement (8,000) (666) 0 666
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL OTHER HEALTH - Capital 0 (8,000) 0 (666) 0 0 666
TOTAL OTHER HEALTH 40,000 (106,982) 0 (8,909) 0 (4,513) 4,396
TOTAL HEALTH 56,000 (249,465) 1,333 (23,725) 436 (18,333) 4,495
328 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment HOUSING
STAFF HOUSING
OPERATING EXPENDITURE
091201 Lot35, 19 A/B Clinton St (5,967) (496) (298) 198 (39.97%) 091202 Other Staff Housing (1,000) (83) 0 83 (100.00%) 091204 Lot 46/47 Telegraph Road, Toodyay 0 0 (321) (321) 0.00% 002602 Deprec Of Assets - Staff (5,071) (422) (792) (370) 87.71% 002662 Deprec Of Assets-Housing (62,000) (5,166) (7,520) (2,354) 45.58% (74,038) (6,167) (8,932) (2,765)
OPERATING REVENUE
091330 Shire Owned Housing - Rental Income 5,000 416 1,560 1,144 275.00% 091332 Recoups - Staff Housing 1,000 83 0 (83) (100.00%) 6,000 499 1,560 1,061
TOTAL STAFF HOUSING - Operating 6,000 (74,038) 499 (6,167) 1,560 (8,932) (1,704)
CAPITAL EXPENDITURE
091250 Staff Housing - Capital Works (6,000) (500) 0 500 0.00% - Q009 - Clinton St - Renovate Bathroom - 6,000 (6,000) (500) 0 500
329 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL STAFF HOUSING - Capital 0 (6,000) 0 (500) 0 0 500
TOTAL STAFF HOUSING 6,000 (80,038) 499 (6,667) 1,560 (8,932) (1,204)
OTHER HOUSING
OPERATING EXPENDITURE
092203 Butterly House (1,500) (1,500) (2,132) (632) 42.10% 092202 Stirling Tce (O'Reilly) 0 0 0 0 0.00% (1,500) (1,500) (2,132) (632)
OPERATING REVENUE
092255 Grants & Subsidies - Aged Care 1,150,000 95,833 0 (95,833) 0.00% - Butterly Cottages - 750,000 - Shire of Goomalling - 200,000 - Shire of Victoria Plains - 200,000 092331 Recoups - Butterly House 5,000 5,000 4,263 (737) (14.74%) 1,155,000 100,833 4,263 (96,570)
TOTAL OTHER HOUSING - Operating 1,155,000 (1,500) 100,833 (1,500) 4,263 (2,132) (97,201)
330 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL EXPENDITURE
092252 Aroc Aged Care Housing Initiative (4,292,412) 0 0 0 0.00% (4,292,412) 0 0 0
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL OTHER HOUSING - Capital 0 (4,292,412) 0 0 0 0 0
TOTAL OTHER HOUSING 1,155,000 (4,293,912) 100,833 (1,500) 4,263 (2,132) (97,201)
TOTAL HOUSING 1,161,000 (4,373,950) 101,332 (8,167) 5,823 (11,063) (98,405)
COMMUNITY AMMENITIES
HOUSEHOLD REFUSE
OPERATING EXPENDITURE
101201 Waste Transfer Station (143,159) (11,927) (7,724) 4,203 (35.24%) 101202 Disposal Of Refuse (65,000) (5,416) 0 5,416 (100.00%) 101203 Domestic Refuse Collection (354,160) (29,513) (21,676) 7,837 (26.55%) - Includes fortnightly recycle collection - 450 waste collection - 84,150 - 1,130 waste collection - 211,310
331 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - 100 commercial collection - 18,700 - Monthly tonnage collection fee - 40,000 101204 Administration Allocation - Household Refuse (26,152) (2,179) (3,343) (1,164) 53.44% 101205 Waste Initiatives (5,000) (416) 0 416 0.00% - Review Of Zero Waste Mgmt Plan - 5,000 101206 Waste Initiatives Grant To Shire Of Northam 00 0 002752 Deprec Of Assets-Rubbish (8,500) (708) (818) (110) 15.48% (601,971) (50,159) (33,561) 16,598
OPERATING REVENUE
101330 Domestic Rubbish Collection - Mandatory 103,500 103,500 99,900 (3,600) (3.48%) - Includes fortnightly recycle collection - 450 collections - 103,500 101331 Commercial Rubbish Collection 25,000 25,000 28,000 3,000 12.00% - Includes fortnightly recycle collection - 100 collections - 25,000 101332 Transfer Station Entry Fees - Additional Passes 2,000 166 49 (117) (70.48%) - $35 each (10 passes) - single tip passes/loads 101333 Waste Transfer Station Maintenance - Minimum Rate 250,000 250,000 244,720 (5,280) (2.11%) - $80 per assesment 101334 Domestic Rubbish Collection - Additional 259,900 259,900 267,941 8,041 3.09% - Includes fortnightly recycle collection - 1,130 collections - 259,000 640,400 638,566 640,610 2,044
TOTAL HOUSEHOLD REFUSE - Operating 640,400 (601,971) 638,566 (50,159) 640,610 (33,561) 18,642
332 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
CAPITAL EXPENDITURE
101252 Transfer To Refuse Reserve (7,000) (583) 0 583 0.00% - Interest & 5,000 transfer (7,000) (583) 0 583
CAPITAL REVENUE
101350 Transfer From Refuse Reserve 0 0 0 0 0.00% 00 0 0
TOTAL HOUSEHOLD REFUSE - Capital 0 (7,000) 0 (583) 0 0 583
TOTAL HOUSEHOLD REFUSE 640,400 (608,971) 638,566 (50,742) 640,610 (33,561) 19,225
OTHER REFUSE
OPERATING EXPENDITURE
102201 Administration Allocation - Other Refuse (36,822) (3,068) (4,703) (1,635) 53.31% 102206 Street Bins Collection (10,000) (833) (724) 109 (13.04%) 102207 Litter Control - Other (2,000) (166) 0 166 (100.00%) 102209 Keep Australia Beautiful (15,000) (1,250) 0 1,250 - Host National KAB Event (63,822) (5,317) (5,428) (111)
333 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment OPERATING REVENUE
102332 Litter Infringements 250 20 0 (20) 0.00% 102333 Grants & Contributions - Tidy Towns 10,000 833 955 122 10,250 853 955 102
TOTAL OTHER REFUSE - Operating 10,250 (63,822) 853 (5,317) 955 (5,428) (9)
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL OTHER REFUSE - Capital 00000 00
TOTAL OTHER REFUSE 10,250 (63,822) 853 (5,317) 955 (5,428) (9)
334 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment COMMUNITY AMMENITIES
SEWERAGE
OPERATING EXPENDITURE
0 0 0 0 0.00% 00 00
OPERATING REVENUE
103332 Dividend - Nth'M Liquid Waste Fac 10,000 833 0 (833) 0.00% 10,000 833 0 (833)
TOTAL SEWERAGE - Operating 10,000 0 833 0 0 0 (833)
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL SEWERAGE - Capital 00000 00
TOTAL SEWERAGE 10,000 0 833 0 0 0 (833)
335 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
COMMUNITY SPONSORSHIP
OPERATING EXPENDITURE
104201 Community Grants & Sponsorships (46,000) (3,833) 0 3,833 (100.00%) - Discretionary Funds - 5,000 - Moondyne Festival - 8,500 - Youthcare - 7,500 - Christmas Street Party - 5000 & In-kind - Toodyay Race Club - 5,000 - Toodyay Festivals Inc - 3,500 - RSL Sandakan x 2 - 3,000 - Toodyay Cricket Club - 2,500 - Bush Poets Weekend - 1,500 - Toodyay Community Resource Centre - 1,500 - Toodyay Car & Motorcyle Event - 1,000 - Toodyay Ag Sponsorship as per agreement - 1,000 - Toodyay Soccer Club - 1,000 (46,000) (3,833) 0 3,833
OPERATING REVENUE
104330 Contributions, Donations, Grants & Sponsorships 0 0 0 0 0.00% 00 0 0
TOTAL COMMUNITY SPONSORSHIP - Operating 0 (46,000) 0 (3,833) 0 0 3,833
336 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL COMMUNITY SPONSORSHIP - Capital 00000 00
TOTAL COMMUNITY SPONSORSHIP 0 (46,000) 0 (3,833) 0 0 3,833
PROTECTION OF THE ENVIRONMENT
OPERATING EXPENDITURE
105201 Environmental Officer - Wages & Salaries (61,256) (5,104) (4,615) 489 (9.59%) 105202 Environmental Officer - Superannuation (5,819) (484) (438) 46 (9.42%) 105203 Environmental Officer - Employee Costs (3,938) (327) (1,623) (1,296) 396.45% - Insurance - Training & Conference - Other 105204 Environmental Expenditure (15,000) (1,250) (2,000) (750) 60.00% 105205 Admin Alloc - Environment Protection (19,097) (1,591) (2,437) (846) 53.16% (105,110) (8,756) (11,113) (2,357)
337 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
OPERATING REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL PROTECTION OF ENVIRONMENT - Operating 0 (105,110) 0 (8,756) 0 (11,113) (2,357)
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL PROTECTION OF ENVIRONMENT - Capital 00000 00
TOTAL PROTECTION OF ENVIRONMENT 0 (105,110) 0 (8,756) 0 (11,113) (2,357) TOWN PLANNING
OPERATING EXPENDITURE
106201 Town Planning - Salaries & Wages (143,654) (11,971) (10,371) 1,600 (13.37%) 106204 Town Planning - Superannuation (14,207) (1,183) (800) 383 (32.40%)
338 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 106205 Town Planning - Other Employee Costs (10,010) (834) (6,163) (5,329) 638.92% - Insurance - Training & Conference - Uniforms 106206 T.Plng Vehicle Expenses (10,000) (833) (2,023) (1,190) 142.81% 106208 Rezoning/Subdivision Expenses (5,000) (416) (2,475) (2,059) 494.86% 106209 T.Plng Misc. Expenses (2,000) (166) (134) 32 (19.49%) - Advertising - Miscellaneous 106210 T.Plng Legal Costs (15,000) (1,250) 0 1,250 (100.00%) 106212 Administration Allocation - Town Planning (49,104) (4,092) (6,271) (2,179) 53.26% 106213 Deprec Of Assets - T/P (5,000) (416) (756) (340) 81.63% 106216 Contractor Expenses (50,000) (4,166) 0 4,166 0.00% (303,975) (25,327) (28,991) (3,664)
OPERATING REVENUE
106332 Subdivision Fees 1,500 125 0 (125) (100.00%) 106334 T.Plng Misc Fees 25,000 2,083 2,359 276 13.25% - 3-6 Dog Applications - Planning Applications - Plan Searches 26,500 2,208 2,359 151
TOTAL TOWN PLANNING - Operating 26,500 (303,975) 2,208 (25,327) 2,359 (28,991) (3,513)
339 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL EXPENDITURE 106217 Transfer To Local Planning Scheme No 4 Reserve (500) (41) 0 41 0.00% - Interest (500) (41) 0 41
CAPITAL REVENUE
106338 Transfer From Local Planning Scheme No 4 Reserve 16,839 1,403 0 (1,403) 0.00% - Complete Project & Close Reserve 16,839 1,403 0 (1,403)
TOTAL TOWN PLANNING - Capital 16,839 (500) 1,403 (41) 0 0 (1,362)
TOTAL TOWN PLANNING 43,339 (304,475) 3,611 (25,368) 2,359 (28,991) (4,875)
COMMUNITY AMMENITIES
OTHER COMMUNITY SERVICES
OPERATING EXPENDITURE
107201 Cemetery Maintenance (38,081) (3,168) (2,052) 1,116 (35.21%) - Buildiing Maintenace - Parks & Gardens - Operational/Utilities 107202 Federation Square Mtce (15,719) (1,306) (730) 576 (44.10%) - Buildiing Maintenace
340 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - Parks & Gardens - Operational/Utilities 107204 Toodyay Railway Station (19,668) (1,634) (904) 730 (44.67%) 107205 Street Furniture (4,297) (357) (34) 323 (90.56%) 107206 War Memorial (22,758) (1,893) (1,277) 616 (32.55%) 107210 Administration Allocation - Other Community Services (30,364) (2,530) (3,872) (1,342) 53.05% 107211 Cemetery Operations - Gravedigging Etc (12,500) (1,041) (18) 1,023 0.00% 003502 Deprec Of Assets-Amenitie (2,676) (223) (34) 189 (84.77%) (146,063) (12,152) (8,922) 3,230
OPERATING REVENUE
107331 Cemetery Fees (Inc Gst) 5,000 2,500 1,300 (1,200) (48.00%) 107332 Cemetery Fees (Not Inc Gst) 1,000 83 250 167 201.20% 6,000 2,583 1,550 (1,033)
TOTAL OTHER COMMUNITY - Operating 6,000 (146,063) 2,583 (12,152) 1,550 (8,922) 2,197
CAPITAL EXPENDITURE
107271 Specialised Buildings - Community Amenities - Capital Works (82,000) (6,833) (200) 6,633 0.00% - Q032 Charcoal Lane Toilets 107273 Toodyay Cemetery - Capital Works (10,000) (833) 0 833 - Q161 Survey & Design (92,000) (7,666) (200) 7,466
341 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL OTHER COMMUNITY - Capital 0 (92,000) 0 (7,666) 0 (200) 7,466
TOTAL OTHER COMMUNITY SERVICES 6,000 (238,063) 2,583 (19,818) 1,550 (9,122) 9,663
TOTAL COMMUNITY AMENITIES 709,989 (1,366,441) 646,446 (113,834) 645,474 (88,214) 24,647
RECREATION & CULTURE
PUBLIC HALLS
OPERATING EXPENDITURE
111201 Memorial Hall - Operational & Maintenance Expenditure (46,622) (3,885) (4,332) (447) 11.49% - Buildiing Maintenace - Parks & Gardens - Operational/Utilities 111202 Morangup Comm Ctre. (5,440) (450) (746) (296) 65.76% - Buildiing Maintenace - Parks & Gardens - Operational/Utilities 111203 Community Ctre (54,732) (4,558) (2,219) 2,339 (51.31%) - Buildiing Maintenace - Parks & Gardens
342 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - Operational/Utilities 111204 Administration Allocation - Public Halls (33,931) (2,827) (4,326) (1,499) 53.01% 161205 Loan 65 - Interest And Charges (4,817) (401) 0 401 0.00% 003522 Deprec Of Assets - Halls (75,000) (6,250) (8,307) (2,057) 32.92% (220,542) (18,371) (19,930) (1,559)
OPERATING REVENUE
111330 Memorial Hall Rentals 5,000 416 200 (216) (51.92%) 111332 Community Centre Rentals 30,000 2,500 345 (2,155) (86.18%) - Silver Chain - Dept Child Protection - Other Rentals - 5,000 111333 Community Centre Recoups 1,500 125 0 (125) (100.00%) 36,500 3,041 545 (2,496)
TOTAL PUBLIC HALLS - Operating 36,500 (220,542) 3,041 (18,371) 545 (19,930) (4,054)
CAPITAL EXPENDITURE
111351 Buildings - Public Halls & Civic Centres (22,000) (1,833) 0 1,833 (100.00%) - Q129 Toodyay Community Centre 111352 Land - Public Halls & Civic Centres (125,000) (10,416) 0 10,416 0.00% - Federation Square 161256 Loan 65 - Principal - Community Centre, Stirling Terrace (9,264) (771) 0 771 0.00% (156,264) (13,020) 0 13,020
343 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL REVENUE 0 0 0 0 0.00% 00 0 0
TOTAL PUBLIC HALLS - Capital 0 (156,264) 0 (13,020) 0 0 13,020
TOTAL PUBLIC HALLS 36,500 (376,806) 3,041 (31,391) 545 (19,930) 8,966
RECREATION & CULTURE
RECREATION & SPORT
OPERATING EXPENDITURE
003792 Deprec Of Assets - Sport (160,517) (13,376) (15,129) (1,753) 13.11% 113201 Toodyay Showgrounds (192,918) (16,056) (10,203) 5,853 (36.45%) - Buildiing Maintenace - Parks & Gardens - Operational/Utilities 113202 Toodyay Race Course 0 0 (1,561) (1,561) 0.00% 113203 Newcastle Park (28,624) (2,381) (1,220) 1,161 (48.78%) - Buildiing Maintenace - Parks & Gardens - Operational/Utilities 113204 Duke Street North Public Toilets (17,667) (1,469) (733) 736 (50.12%) - Buildiing Maintenace - Parks & Gardens - Operational/Utilities
344 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 113206 Parks & Gardens Depot (8,524) (707) (277) 430 (60.85%) 113207 Pioneer Arborteum (4,983) (412) (182) 230 (55.90%) 113208 Railway Wagon Reserve No. 35142 (8,433) (700) (195) 505 (72.13%) 113210 Wilson Street (Parking) Reserve (1,606) (132) (77) 55 (41.91%) 113212 Pelham Reserve (22,479) (1,869) (35) 1,834 (98.13%) - Buildiing Maintenace - Parks & Gardens - Operational/Utilities 113213 Duidgee & Stirling Parks (97,782) (8,142) (6,489) 1,653 (20.30%) - Parks & Gardens - Building Maintenance - Pulley System for Banners - 2,000 113214 Misc Sports Club Facilities (8,660) (720) (1,887) (1,167) 162.06% - Building Maintenance - 2,660 - Golf Club Ins Reimburse - 1,000 - Tennis Club Ins Reimburse - 1,000 113215 Miscellaneous Shire Parks & Gardens (9,990) (810) (38) 772 (95.27%) 113216 Sport & Rec Co-Ordinator (55,000) (4,583) 0 4,583 0.00% - Sport & rec Coordinator x 3 days 113221 Admin Allocation - Recreation & Sport (55,618) (4,634) (7,102) (2,468) 53.27% 113225 Kids Sport Program - Grant Expenditure (5,000) (416) 0 416 (100.00%) 113227 Youth Engagement - Expenditure (21,000) (1,750) 0 1,750 (100.00%) - Inclusion Program - Inclusive Music Program 113228 Community Grants & Sponsorships - Sport & Rec (1,000) (83) 0 83 0.00% 161214 Loan 72 - Interest - Land -Rec Centre (47,353) (3,945) 0 3,945 0.00% 161215 Loan 73 - Interest - Tennis & basketball Cts (3,106) (258) 0 258 0.00% (750,260) (62,443) (45,127) 17,316
345 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
OPERATING REVENUE
113330 Showground Rental 2,500 208 568 360 173.16% 113332 Club Leases 500 41 0 (41) (100.00%) 113334 Kids Sport - Grant Income 5,000 416 0 (416) (100.00%) - DSR Kids Sport Program - 5,000 113335 Clubs Insurance 7,500 7,500 6,536 (964) (12.86%) 113351 Grants & Contributions 70,000 0 0 0 0.00% - Dept of Communities Youth Eng - 15,000 - DSR/CSRFF - Skate Park Construction - 55,000 113357 Toodyay Race Club - Reimbursement/S 4,000 333 0 (333) 0.00% 113358 Youth Advisory Council - Income 2,000 166 0 (166) (100.00%) 91,500 8,664 7,104 (1,560)
TOTAL REC & SPORT - Operating 91,500 (750,260) 8,664 (62,443) 7,104 (45,127) 15,755
CAPITAL EXPENDITURE
113262 Buildings - Sport & Recreation (7,500) (625) 0 625 0.00% - Q150 Duidgee Park Toilets - 7,500 113263 Infrastructure - Parks & Recreation (740,000) (61,666) (1,614) 60,052 0.00% - Q151 Court & Lights Refurbish - 30,000 - Q159 Recreation Precinct - 500,000 - Q127 Duidge Pk - Skate Park - 150,000 - Q032 - Playground Equipment Instalation - 15,000 - Q160 Water Tank - Sports Oval - 15,000 - Q162 Anzac Park Upgrade - 30,000
346 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 113265 Recreation Precinct - Design & Drawings 0 0 (286) (286) 0.00% 113270 Showgrounds - Pavilion 0 0 0 0 0.00% 113274 Transfer To Swimming Pool Reserve (2,500) (208) 0 208 0.00% - Interest only 113275 Transfer To Recreation Development Reserve (255,000) (21,250) 0 21,250 (100.00%) - 80,000 subject to sale of land - Interest & transfer of 150,000 161262 Loan 72 - Principal - Recreation Precinct (34,811) (2,900) 0 2,900 0.00% 161263 Loan 73 - Principal Payments - Tennis & Ball Courts (18,104) (1,508) 0 1,508 0.00% (1,057,915) (88,157) (1,900) 86,257
CAPITAL REVENUE
113350 Transfer From Recreation Development Reserve 100,000 8,333 0 (8,333) 0.00% - Subject to Rec Precinct Site Works 113361 Loan Income - Refubish Tennis & Ball Courts 0 0 0 0 0.00% 100,000 8,333 0 (8,333)
TOTAL REC & SPORT - Capital 100,000 (1,057,915) 8,333 (88,157) 0 (1,900) 77,924
TOTAL RECREATION & SPORT 191,500 (1,808,175) 16,997 (150,600) 7,104 (47,028) 93,679
347 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment RECREATION & CULTURE
LIBRARIES
OPERATING EXPENDITURE
115201 Library - Salaries & Wages (144,124) (12,010) (12,152) (142) 1.18% 115203 Superannuation (Lib.) (16,851) (1,404) (1,405) (1) 0.10% 115204 Other Emp Costs (Lib.) (11,274) (938) (4,059) (3,121) 332.68% - Insurance - Conference & Training - Uniforms - Other 115205 Library Operating Expenses (22,500) (1,875) (424) 1,451 (77.37%) 115206 Library Bldg. Maintenance (33,568) (2,793) (2,200) 593 (21.24%) 115207 Library Office Equipment (3,500) (291) (159) 132 (45.33%) 115208 Library Book Purchases 0 0 0 0 0.00% 115210 Administration Allocation - Library (29,873) (2,489) (3,816) (1,327) 53.30% 115211 Library - Events (3,000) (250) 0 250 (100.00%) - Writers Festival 161209 Loan 67 - Interest And Charges (25,364) (2,113) 0 2,113 0.00% 161211 Loan 69 - Interest And Charges (10,354) (862) 0 862 0.00% 004072 Deprec Of Assets-Library (25,000) (2,083) (2,625) (542) 26.01% (325,408) (27,108) (26,839) 269
348 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment OPERATING REVENUE
115330 Sale Of Old Library Books 250 20 0 (20) (100.00%) 115331 Grants Income 3,000 250 0 (250) (100.00%) - Writers Festival 115332 Lib. Photocopying 2,000 166 0 (166) (100.00%) 115333 Book Fines 500 41 0 (41) (100.00%) 115334 Misc Income 100 8 750 742 9275.00% 5,850 485 750 265
TOTAL LIBRARIES - Operating 5,850 (325,408) 485 (27,108) 750 (26,839) 534
CAPITAL EXPENDITURE
004314 Library - Computer Software & Hardware 0 0 0 0 0.00% 115250 Buildings - Library (13,200) (1,100) 0 1,100 (100.00%) - J0038 Upgrade Lights - 6,600 - J0038 Ceiling Repairs - 7,200 161258 Loan 67 Principal - Library Upgrade 1 (30,041) 0 0 0 0.00% 161261 Loan 69 Principal - Library Upgrade 2 (27,413) 0 0 0 0.00% (70,655) (1,100) 0 1,100
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL LIBRARIES - Capital 0 (70,655) 0 (1,100) 0 0 1,100
TOTAL LIBRARIES 5,850 (396,063) 485 (28,208) 750 (26,839) 1,634
349 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
RECREATION & CULTURE
HERITAGE
OPERATING EXPENDITURE
116201 Museum (Gaol) Maintenance (64,304) (5,343) (4,179) 1,164 (21.79%) 116202 Museum Honariums (5,200) (433) (500) (67) 15.47% 116203 Museum Displays (3,000) (250) 0 250 (100.00%) - Installation of Central Lighting 116204 Museum Subscriptions (400) (33) 0 33 (100.00%) 116205 Mus. Conservation Materials (1,000) (83) 0 83 (100.00%) 116206 Museum Volunteer Expenses (250) (20) 0 20 (100.00%) 116207 Mus. Office Equip & Stationery (1,500) (125) (216) (91) 72.78% 116208 Mus Trng & Workshops (2,000) (166) 0 166 (100.00%) 116209 Mus. - Marketing/Promotion (5,000) (416) (123) 293 (70.54%) - Brochure & Walk Trail booklet - Brochure Reprint/Yearly Exhibit 116210 Heritage - Preservation & Conservation (7,000) (583) 0 583 (100.00%) - Restore Heritage Furniture - 150th Anniversary Newcastle Gaol 116212 Museum Curator - Salaries & Wages (62,639) (5,219) (4,301) 918 (17.60%) 116214 Museum Curator - Superannuation (5,951) (495) (409) 86 (17.46%) 116215 Museum Curator - Other Employee Costs (3,979) (331) (1,623) (1,292) 390.45% - Insurance - Conference & Training - Other
350 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 116217 Heritage Advisory Services (20,000) (1,666) 0 1,666 (100.00%) 116218 Administration Allocation - Heritage (36,541) (3,045) (4,666) (1,621) 53.22% 116219 Cultural Heritage Interp Works 00 00 (218,764) (18,208) (16,016) 2,192
OPERATING REVENUE
116332 Admissions To Museum 6,500 541 681 140 25.81% 116333 Grant Income - Heritage 0 0 0 0 0.00% 116335 Recoups - Heritage Council 10,000 833 0 (833) (100.00%) 16,500 1,374 681 (693)
TOTAL HERITAGE - Operating 16,500 (218,764) 1,374 (18,208) 681 (16,016) 1,499
CAPITAL EXPENDITURE
117252 Upgrade To Heritage Buildings (35,600) (2,966) 0 2,966 (100.00%) - Q133 - Upgrade Museum Trade Cell - 9,000 - Q133 - Old Gaol - Rising Damp - 6,600 - Q152 - Wicklow Shearing Shed - 20,000 117253 Heritage - Computer Hardware & Software 0 0 0 0 0.00% 117254 Transfer To Heritage Asset Reserve (10,500) (875) 0 875 (46,100) (3,841) 0 3,841
CAPITAL REVENUE
117350 Transfer From Heritage Asset Reserve 00 00 00 0 0
351 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
TOTAL HERITAGE - Capital 0 (46,100) 0 (3,841) 0 0 3,841
TOTAL HERITAGE 16,500 (264,864) 1,374 (22,049) 681 (16,016) 5,340
RECREATION & CULTURE
CULTURE
OPERATING EXPENDITURE
004222 Depreciation - Assets - Culture (60,000) (5,000) (8,344) (3,344) 66.87% 113209 Toodyay St Aboriginal Reserve (3,290) (273) (153) 120 (43.82%) 117201 Festivals - Other (3,000) (247) 0 247 (100.00%) - Twilight Movies In The Park - 2,000 - Miscellaneous - 1,000 117202 Avon Descent (16,500) (1,372) (226) 1,146 (83.53%) - Event in-kind - 5,000 - NADA sponsorship - 10,000 - Avon Descent - L/holders BBQ - 500 - Miscellaneous - 1,000 117203 Aust. Day Celebrations (7,515) (626) 0 626 (100.00%) - Community Breakfast, Citizenship Ceremony 117204 Donegan'S Cottage (Shwgrnds) (12,027) (997) (181) 816 (81.84%) 117205 Parkers Cottage (12,513) (1,039) (246) 793 (76.33%) 117206 Moondyne Festival (2,000) (163) 0 163 (100.00%) 117207 Toodyay International Food Festival (55,105) (4,589) (170) 4,419 (96.30%) - IFF Event Expenses - 40,000
352 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - EMRC Admin Fee - 5,000 - Maintenance - 2,000 - Waste Collection - 1,400 - Advertising - Radio & Print - 2,000 - Hire Of Toilets/Emptying - 1,500 - Miscellaneous - 1,000 - Parks & Gardens - 2,205 117208 Targa West (2,000) (166) 0 166 (100.00%) 117210 Toodyay Ag Show (8,648) (719) 0 719 (100.00%) - Maintenance - 2,000 - Waste Mgmt & Toilet Hire - 2,600 - Generator Hire - 500 - Miscellaneous - 1,000 - Parks & Gardens - 2,548 117211 Xmas Street Party (10,000) (833) 0 833 (100.00%) - Christmas Decorations - 10,000 117212 Toodyay Races (3,000) (250) 0 250 (100.00%) - Insurance (Reimbursed) 117213 Community Grants & Sponsorships - Culture (5,000) (416) 0 416 (100.00%) - Thank a volunteer Day - 1,500 - National Volunteer Week - 500 - Stay on your feet - 1,000 - Senior's Week - 1,000 - Miscellaneous - 1,000 117214 Administration Allocation - Culture (40,280) (3,356) (5,119) (1,763) 52.53% 117215 Anzac Commemoration - Expenditure (3,000) (250) 0 250 0.00% (243,878) (20,296) (14,439) 5,857
353 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment OPERATING REVENUE
117332 Grant Income 34,500 0 0 0 0.00% - EMRC - Avon/IFF Festival - 30,000 - Thank a volunteer Day - 1,000 - National Volunteer Week - 500 - Stay on your feet - 1,000 - Senior's Week - 1,000 - Miscellaneous - 1,000 117333 Sponsorship - International Food Festival 3,500 2,583 2,727 144 5.59% 117334 International Food Festival - Stallholder Fee 5,000 5,000 7,454 2,454 49.09% 117335 Events - Miscellaneous Income 2,500 208 0 (208) (100.00%) 45,500 7,791 10,182 2,391
TOTAL CULTURE - Operating 45,500 (243,878) 7,791 (20,296) 10,182 (14,439) 8,248
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL CULTURE - Capital 00000 00
354 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment TOTAL CULTURE 45,500 (243,878) 7,791 (20,296) 10,182 (14,439) 8,248
TOTAL RECREATION & CULTURE 295,850 (3,089,785) 29,688 (252,544) 19,262 (124,252) 117,866
TRANSPORT
CONSTRUCTION
OPERATING EXPENDITURE
121201 Crossover Contributions (12,000) (1,000) 0 1,000 (100.00%) 121214 Survey ,Design & Audits (1,000) (83) 0 83 (100.00%) 121216 Administration Allocation - Transport Construction (65,159) (5,429) (8,311) (2,882) 53.09% 161210 Loan 68 - Interest & Charges - Stirling Terrace (6,499) (541) 0 541 (100.00%) 161212 Loan 70 - Interest & Charges - Footbridge (5,002) (416) 0 416 (100.00%) 161213 Loan 71 - Interest & Charges - Depot (38,431) 0 0 0 0.00% 004670 Deprec Of Assets Roads (3,502,207) (291,850) (1,232) 290,619 (99.58%) (3,630,298) 0 (299,319) (9,543) 289,776
OPERATING REVENUE
121333 Grant Income - Infrastructure 0 0 0 0 0.00% 121334 Regional Roads Group (Project) Grants 771,039 385,520 308,416 (77,104) (20.00%) - A0004 Julimar Road - 165,021 - A0021 Morangup Rd - 21,920 - A0193 Clackline-Toodyay Rd - 21,120 - A0194 Bindoon-Dewars Pool - 180,840 - A0197 Toodyay-Bindi Bindi - 47,200
355 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - E0004 Julimar Road - 334,938 121337 Roads To Recovery Grants 669,858 55,821 0 (55,821) (100.00%) - B0009 - Leeming Road - 148,748 - B0046 Church Gully Rd - 110,750 - B0046 Church Gully Rd - 160,000 - B0048 Harders-Chitty Rd - 110,749 - B0066 Henry St - 20,481 - B0107 Grevillea Place - 119,130 121339 Road Const. (Private) Contribution 0 0 0 0 0.00% 1,440,897 441,341 308,416 (132,925)
TOTAL CONSTRUCTION - Operating 1,440,897 (3,630,298) 441,341 (299,319) 308,416 (9,543) 156,851
CAPITAL EXPENDITURE
112122 Footpaths - Construction 0 0 0 0 0.00% 121211 Regional Road Group Projects - Grant Funded (989,092) (82,420) 0 82,420 (100.00%) - A0004 - Julimar Road - 247,352 - A0021 - Morangup Road - 32,880 - A0193 - Clackline Road - 31,680 - A0194 - Bindoon Dewars Pool Road - 271,260 - A0197 - Toodyay Bindi Bindi Road - 70,800 - E0004 Julimar National BSP - 334,938 121212 Roads To Recovery - Grant Works (669,858) (55,811) 0 55,811 (100.00%) - B0009 - Leeming Road - 148,478 - B0046 - Church Gully Road Stage 1- 270,750 - B0048 - Harders Chitty Road - 110,749 - B0066 - Henry Street - 20,481
356 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - B0107 - Grevillea Place - 119,130 121213 Road Construction - Own Resources (422,659) (35,210) (31,215) 3,995 (11.35%) - D0037 - One Man Road - 120,564 - D0056 - Racecourse Road - 15,182 - D0093 - Waters Road - 27,611 - D0038 - Library Car Park - 37,301 - D0258 Charcoal Lane Car-park - 50,000 - D0061 Solar Lighting - Train Stop Car Park - 10,000 - J0001 Mountain Park Subdivision - 50,000 - J055 Bendigo Bank Car-park - 45,000 - D0006 Old Plains Road - 46,000 - J0002 Flora Bays x 7 - 21,000 *Beach, Forrest, Keating, Morangup Plunkett, Sand Plain & Stirlingia Drive 121215 Bridges & Culverts Works 0 0 0 0 0.00% 122202 Purchase Of Plant & Equipment (564,500) (47,041) (39,500) 7,541 (16.03%) - T6435 Kubota F2880 Mower - 32,000 - 1CY:243 Kubota Tractor - 41,000 - T0002 Toyota Hilux D/Cab (R2) - 34,000 - Emulsion Pump - 6,500 - Small Mower Trailer - 8,000 - T6782 Fuso Canter Truck - 96,000 - T4133 Stock Float - 10,000 - T6818 Ride On Vacuum Sweeper - 125,000 - Skid Steer Slasher Attachment - 10,000 - T0015 Mitsubishi Triton Utility - 22,000 - T0013 Mitsubishi Triton Utility - 27,000 - T6480 Mitsubishi Triton Utility - 22,000
357 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - T0 Holden Caprice (CEO) - 49,000 - T0001 Toyota Hilux D/Cab (R1) - 40,000 - 1DVH931 Toyota Hilux D/Cab (RMO) - 42,000 122203 Transfer To Plant Replacement Reserve (24,000) (2,000) 0 2,000 (100.00%) - Interest - Community Bus Replacement Fund - 20,000 122205 Transfer To Road Contribution Reserve (10,000) (833) 0 833 (100.00%) - Interest 122206 Works & Services Depot Facility - Railway Road (15,000) (1,250) 0 1,250 (100.00%) - J063 - Cooling System for Workshop 122207 Remediation Of Old Depot Sites (20,000) (1,664) 0 1,664 (100.00%) - Q163 - Parks & Gardens Site - Q048 - Harper Road Site 122208 Charcoal Lane (8,000) (666) 0 666 (100.00%) - J0258 - IGA Disability Parking Bays 122209 Toodyay Townsite - Upgrade (20,000) (1,666) 0 1,666 (100.00%) - Q140 Street Trees 123220 Works & Services Depot - Railway Road (8,000) (666) 0 666 (100.00%) - C063 Works Depot Oil Bund 122211 Transfer To Newcastle Footbridge Reserve (6,000) (5,500) 0 5,500 (100.00%) - Interest & 5,000 transfer 161259 Loan 68 - Principal (49,174) (22,700) 0 22,700 (100.00%) 161269 Loan 70 - Principal Payment (11,997) (999) 0 999 (100.00%) 161270 Loan 71 - Principal Payment - Depot (28,835) (2,402) 0 2,402 0.00% (2,847,114) (260,828) (70,715) 190,113
358 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL REVENUE
121348 Transfer From Road Contribution Reserve 0 0 0 0 0.00% 122330 Sale Of Plant & Equipment 230,500 19,208 11,500 (7,708) 0.00% - T6782 Fuso Canter Truck - 25,000 - T6818 Ride On Vacuum Sweeper - 10,000 - T0015 Mitsubishi Triton Utility - 8,000 - T0013 Mitsubishi Triton Utility - 6,000 - T6480 Mitsubishi Triton Utility - 5,000 - T0 Holden Caprice (CEO) - 31,000 - T0001 Toyota Hilux D/Cab (R1) - 15,000 - 1DVH931 Toyota Hilux D/Cab (RMO) - 15,000 - T0008 206 JD 672 Grader - 80,000 - T6435 Kubota F2880 Mower - 8,000 - 1CY:243 Kubota Tractor - 11,500 - T0002 Toyota Hilux D/Cab (R2) - 16,000 230,500 19,208 11,500 (7,708)
TOTAL CONSTRUCTION - Capital 230,500 (2,847,114) 19,208 (260,828) 11,500 (70,715) 182,405
TOTAL CONSTRUCTION 1,671,397 (6,477,412) 460,549 (560,147) 319,916 (80,257) 339,256
359 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment TRANSPORT
MAINTENANCE
OPERATING EXPENDITURE
123201 Road Maintenance (862,272) (71,846) (115,619) (43,773) 60.93% 123202 Bridge Maintenance (93,750) (7,809) (35,317) (27,508) 352.26% - Annual Maintenance Program - Building Maintenance - Bridge Insurance 123205 Footpath Maintenance (9,207) (765) 0 765 (100.00%) 123206 Lighting Of Streets (35,000) (2,916) 0 2,916 (100.00%) 123207 Road Verge Spraying - Contract (30,000) (25,000) 0 25,000 (100.00%) 123208 Admin Allocation - Transport Maintenance (49,874) (4,156) (6,366) (2,210) 53.17% 123209 Depot Maintenance (70,226) (5,844) (10,099) (4,255) 72.81% - Air Conditioner - Mechanic Office - Building Maintenance - Parks & Gardens Maintenance - Utilities - Insurance 123210 Roman Ii Subscription (6,000) (5,500) (6,000) (500) 9.10% 004870 Deprec Of Assets - Maint (90,000) (7,500) (258,429) (250,929) 3345.72% (1,246,329) (131,336) (431,830) (300,494)
360 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment OPERATING REVENUE
123330 Mrwa Street Light Subsidy 1,500 125 0 (125) 0.00% 123331 Operating Grants - Roads 115,000 9,583 116,600 107,017 1116.74% 123333 Road Maintenance Contributions 0 0 0 0 0.00% 116,500 9,708 116,600 106,892
TOTAL MAINTENANCE - Operating 116,500 (1,246,329) 9,708 (131,336) 116,600 (431,830) (193,602) CAPITAL EXPENDITURE 0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL MAINTENANCE - Capital 00000 00
TOTAL MAINTENANCE 116,500 (1,246,329) 9,708 (131,336) 116,600 (431,830) (193,602)
TOTAL TRANSPORT 1,787,897 (7,723,742) 470,257 (691,483) 436,516 (512,088) 145,654
361 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment ECONOMIC SERVICES
RURAL SERVICES
OPERATING EXPENDITURE
131201 Weed Control - Own Resources (10,000) 0 0 0 0.00% 131208 Administration Allocation - Rural Services (22,438) (1,869) (2,871) (1,002) 53.62% 131210 Rural Street Addressing (4,500) 0 0 0 0.00% - Other - Folewood, Julimar & Toodyay - 2,000 - Bejoording - 2,000 (36,938) (1,869) (2,871) (1,002)
OPERATING REVENUE
131334 Rural Street Addressing 500 41 32 (9) (22.39%) 500 41 32 (9)
TOTAL RURAL SERVICES - Operating 500 (36,938) 41 (1,869) 32 (2,871) (1,011)
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
362 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL RURAL SERVICES - Capital 00000 00
TOTAL RURAL SERVICES 500 (36,938) 41 (1,869) 32 (2,871) (1,011)
ECONOMIC SERVICES
TOURISM & AREA PROMOTION
OPERATING EXPENDITURE
132201 Visitor Centre - Salaries & Wages (110,592) (9,216) (8,607) 609 (6.61%) 132203 Visitor Centre - Superannuation (14,834) (1,236) (1,711) (475) 0.00% 132204 Visitor Centre - Conferences & Training (2,000) 0 50 50 0.00% 132205 Visitor Centre - Uniforms (3,000) 0 0 0 0.00% 132207 Visitor Centre - Printing & Stationery (1,000) 0 (235) (235) 0.00% 132208 Postage (V.C.) (500) (41) 7 48 (116.51%) 132210 Telephone/Internet Costs (V.C.) (10,000) (833) 0 833 (100.00%) 132211 Visitor Centre - Other Employee Costs (6,818) (567) (4,059) (3,492) 615.78% - Insurnace - Other 132212 Other V/C Office Expenses (10,000) (833) (159) 674 (80.90%) 132213 Connors Mill Bldg. Operation (V.C.) (23,265) (1,936) (1,607) 329 (16.98%) - Maintenacne of Machinery Displays
363 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - Building Maintenance - Utilities, Insurance etc 132214 Visitors Ctre. Bldg. Operation (41,516) (3,457) (1,460) 1,997 (57.76%) - Storage Shed for event equipment - Building Maintenance - Parks & Gardens Maintenance - Utilities, Insurance etc 132215 Memberships Affiliated Bodies (1,350) (112) (655) (543) 484.42% - Accreditation Of Visitor Centre 132216 Accommodation Expense (65,000) (5,416) (5,240) 176 (3.25%) 132217 Accomodation Commission Expenses (2,000) (166) 0 166 (100.00%) 132221 Tourist Information Bay (4,228) (348) (67) 281 (80.61%) 132222 Transwa Ticket Sales (5,000) (416) 0 416 (100.00%) 132224 Floor Stock Purchases (20,000) (1,666) 0 1,666 (100.00%) 132229 Administration Allocation - Tourism (44,684) (3,723) (5,686) (1,963) 52.72% 005502 Deprec Of Assets-Tourism (40,987) (3,415) (4,411) (996) 29.18% 161204 Loan 64 - Interest And Charges (7,134) (594) 0 594 (100.00%) (413,908) (33,975) (33,840) 135
OPERATING REVENUE
132330 Admissions Connors Mill 5,000 416 452 36 8.61% 132332 Floor Stock Sales 25,000 2,083 2,062 (21) (1.02%) 132333 Misc Visitor Ctre Income 1,500 125 21 (104) (83.27%) 132334 Membership Fees 1,000 83 500 417 502.41%
364 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 132335 Accommodation Income 65,000 5,416 8,293 2,877 53.12% 132336 Accomodation Commission 6,500 541 0 (541) (100.00%) 132338 Transwa Ticket Sales 5,000 416 254 (162) (38.84%) 109,000 9,080 11,582 2,502
TOTAL TOURISM & AREA PROMO - Operating 109,000 (413,908) 9,080 (33,975) 11,582 (33,840) 2,637
CAPITAL EXPENDITURE
132339 Economic Services & Tourism - Buildings (5,000) 0 0 0 0.00% - Painting - 5,000 161255 Loan No. 64 - Principal Payments - Visitor Centre (14,387) 0 0 0 0.00% (19,387) 0 0 0
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL TOURISM & AREA PROMO - Capital 0 (19,387) 0 0 0 0 0
TOTAL TOURISM & AREA PROMOTION 109,000 (433,295) 9,080 (33,975) 11,582 (33,840) 2,637
365 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment ECONOMIC SERVICES
OTHER TOURISM & AREA PROMOTION
OPERATING EXPENDITURE 132230 Area Promotion Advertising (34,400) (2,866) 0 2,866 (100.00%) - Flora Road Pamphlets - 5,000 - Toodyaypedia Stage 2 -5,000 - Swan Magazine - 2,400 - Avon Valley Tourism - 5,000 - Promotion Of Avon Link - 5,000 - Pioneer Pathway Brochure - 2,000 - Valley For All Seasons - 6,500 - Experience Perth - 3,500 132233 Signs - Tourism, Events & Other (3,000) (250) 0 250 (100.00%) - Wayfound - Signage Audit - 3,000 (37,400) (3,116) 0 3,116
OPERATING REVENUE 132351 Community Directory 3,000 250 0 (250) (100.00%) 132352 Grants, Contributions & Sponsorships 5,000 416 3,009 2,593 623.33% - Valley for All Seasons - $5,000 8,000 666 3,009 2,343
TOTAL OTHER TOURISM & AREA PROMO - Operating 8,000 (37,400) 666 (3,116) 3,009 0 5,459
366 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL EXPENDITURE
132250 Economic Services - Tourism - Other Infra (110,000) 0 (2,941) (2,941) 0.00% - Q136 Tourist Info Bay - 75,000 - J002 SoT Entry Statements - 35,000 (110,000) 0 (2,941) (2,941)
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL OTHER TOURISM & AREA PROMO - Capital 0 (110,000) 0 0 0 (2,941) (2,941)
TOTAL OTHER TOURISM & AREA PROMO 8,000 (147,400) 666 (3,116) 3,009 (2,941) 2,518
BUILDING SERVICES
OPERATING EXPENDITURE
133201 Building - Salaries & Wages (126,389) (10,532) (9,471) 1,061 (10.07%) 133203 Building - Superannuation (17,063) (1,421) (2,066) (645) 45.38% 133204 Building - Conferences & Training (4,500) (375) (1,200) (825) 220.00% 133205 Building - Other Employee Costs (18,492) (1,541) (6,087) (4,546) 295.01% - Insurance - Uniforms x 3 - 1,800 - Other 133206 Bldg Vehicles Expenses (5,000) (416) (1,322) (906) 217.90%
367 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 133207 Building Control Expenses (10,000) (833) (358) 475 (56.98%) - Additional Tools 133208 Legal Expenses - Bldg. (1,000) 0 0 0 0.00% 133209 Administration Allocation - Building (57,938) (4,828) (7,386) (2,558) 52.98% 133211 Depreciation Of Assets (6,000) (500) 0 500 (246,382) (20,446) (27,891) (7,445)
OPERATING REVENUE
133333 Building Licences 35,000 2,916 2,522 (394) (13.52%) 133334 Building Fees - Other 2,500 208 401 193 92.96% 133337 Grant Income - Community Depot 130,432 10,869 0 (10,869) (100.00%) - Lotterywest - Sheds x 7 - 115,000 - L/west - Disabled Toilet 50% - 15,000 - Avon Woodturners x 1 shed - Festival, Singers & Theatre Grp x3 sheds - Friends of the River x 1 shed - Farmers Market & Road Wise x 2 sheds 133339 Community Depot - Contributions, Donations & Reimburse 22,100 0 0 0 0.00% - Avon Woodturners - 5,000 - Community Singers - 1,000 - Toodyay Friends of River - 16,000 - Road Wise Committee - 100 190,032 13,993 2,923 (11,070)
TOTAL BUILDING SERVICES (Operating) 190,032 (246,382) 13,993 (20,446) 2,923 (27,891) (18,515)
368 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL EXPENDITURE
133332 Community Depot - Capital Works (132,500) (15,000) (200) 14,800 (98.67%) - Q126 - Sheds x 7 - 102,500 - Q126 - Toilet - 30,000 133338 Community Depot - Other Infrastructure Works (55,000) (15,000) (3,845) 11,155 (74.37%) - Q155 Driveway & Carpark - 35,000 - Q155 Water & Power installation & Setup - 20,000 (187,500) (30,000) (4,045) 25,955
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL BUILDING SERVICES - Capital 0 (187,500) 0 (30,000) 0 (4,045) 25,955
TOTAL BUILDING SERVICES 190,032 (433,882) 13,993 (50,446) 2,923 (31,936) 7,440
ECONOMIC SERVICES
COMMUNITY DEVELOPMENT
OPERATING EXPENDITURE
136201 Community Development - Salaries & Wages (170,931) (14,244) (18,170) (3,926) 27.56% 136202 Other Employee Costs - Community Development (26,189) (2,182) (5,724) (3,542) 162.33% - Superannuation
369 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment - Uniforms - Insurance 136203 Utilities - Community Development (4,500) 0 0 0 0.00% 136204 Conferences & Training - Community Development (9,800) (816) 0 816 (100.00%) 136205 Administration Allocation - Community Development (47,782) (3,981) (6,101) (2,120) 53.26% 136206 Community Depot - Maintainenance & Operations (10,000) (832) 0 832 0.00% - Insurance - Utilities & Operations - Maintenance 136207 Economic Development Vehicle Expense (5,000) (416) (729) (313) 0.00% (274,202) (22,471) (30,724) (8,253)
OPERATING REVENUE
0 0 0 0 0.00% 00 0 0
Total Community Development - Operating 0 (274,202) 0 (22,471) 0 (30,724) (8,253)
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
370 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
Total Community Development - Capital 0 0 0 0 0 0 0
TOTAL COMMUNITY DEVELOPMENT 0 (274,202) 0 (22,471) 0 (30,724) (8,253) 0
OTHER ECONOMIC SERVICES
OPERATING EXPENDITURE
137201 Administration Allocation - Other Economic Services (49,652) (4,137) (6,328) (2,191) 52.96% 137202 Standpipe - Northam Toodyay Road (126,000) (10,499) (5) 10,494 (99.95%) 137208 Deprec Of Assets (8,000) (666) (1,089) (423) 63.49% 137213 Loss On Sale Of Assets - Economic Development 0 0 0 0 0.00% (183,652) (15,302) (7,422) 7,880
OPERATING REVENUE
137330 Standpipes 100,000 8,333 5,009 (3,325) (39.90%) 137331 Extractive Industry Licences 5,000 0 0 0 0.00% 105,000 8,333 5,009 (3,325)
TOTAL OTHER ECONOMIC SERVICES (Operating) 105,000 (183,652) 8,333 (15,302) 5,009 (7,422) 4,556
371 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL EXPENDITURE
137255 Other Infrastructure - Other Economic Services (30,000) 0 0 0 0.00% - Additional standpipe/water tank - Wi-Fi Hot Spots - 10,000 (30,000) 0 0 0
CAPITAL REVENUE
137349 Sale Of Land 80,000 0 0 0 0.00% 80,000 0 0 0
TOTAL OTHER ECONOMIC SERVICES (Capital) 80,000 (30,000) 0 0 0 0 0
TOTAL OTHER ECONOMIC SERVICES 185,000 (213,652) 8,333 (15,302) 5,009 (7,422) 4,556 0
TOTAL ECONOMIC SERVICES 492,532 (1,539,369) 32,113 (127,179) 22,554 (109,734) 7,887
OTHER PROPERTY & SERVICES
PRIVATE WORKS
OPERATING EXPENDITURE
141201 Private Works (8,500) (707) (573) 134 (18.89%) (8,500) (707) (573) 134
372 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment OPERATING REVENUE
141330 Private Works Income 15,000 1,250 1,172 (78) (6.22%) 15,000 1,250 1,172 (78)
TOTAL PRIVATE WORKS - Operating 15,000 (8,500) 1,250 (707) 1,172 (573) 56
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL PRIVATE WORKS - Capital 00000 00
TOTAL PRIVATE WORKS 15,000 (8,500) 1,250 (707) 1,172 (573) 56
PUBLIC WORKS OVERHEADS
OPERATING EXPENDITURE
143201 Works & Services - Salaries & Wages (316,022) (26,335) (22,734) 3,601 (13.68%) 143204 Public Works Overheads - Superannuation (33,997) (2,833) (2,557) 276 (9.75%) 143205 Public Works Overheads - Conferences & Training (6,000) (500) (151) 349 (69.86%)
373 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 143206 Other Employee Costs - Pwo (38,881) (10,000) (9,309) 691 (6.91%) - Insurance - Uniforms - Other 143207 Supervisors Vehicles (20,000) (1,666) (2,756) (1,090) 65.43% 143208 Engineering Office Expenses (25,000) (2,082) (679) 1,403 (67.41%) 143209 Eng. - Printing & Stationery (2,500) (208) (190) 18 (8.46%) 143210 Wages Staff - Training (15,000) (1,250) (820) 430 (34.40%) 143211 Wages Staff - Meetings (15,000) (1,250) (463) 787 (62.93%) 143212 Outside Staff - Wages - Annual Leave (82,135) (6,844) (5,171) 1,673 (24.44%) 143213 Outside Staff - Wages - Public Holidays (41,473) (3,456) 0 3,456 (100.00%) 143214 Outside Staff - Wages - Sick Leave (37,010) (3,084) (3,441) (357) 11.56% 143216 Superannuation (Wages Staff) (134,529) (11,210) (9,483) 1,727 (15.41%) 143219 Insurance On Works (60,000) (5,000) (15,422) (10,422) 208.44% 143220 Salaries (O/S) - L.S.L. (15,000) (1,250) 0 1,250 (100.00%) 143222 Safety Equipment & P.P.E. (10,000) (833) (444) 389 (46.71%) 143223 Communication Costs (3,000) (250) (39) 211 (84.28%) 143224 Administration Allocation - Pwo (84,836) (7,069) (10,805) (3,736) 52.84% 143226 Small Plant Operating Costs (15,000) (1,250) (3,246) (1,996) 159.72% 143228 Building Maintenance - Allowance (500) (41) (3) 38 (93.32%) 143250 Less Allocated To Works & Services (Pwoh) 945,883 78,823 84,586 5,763 7.31% (10,000) (7,588) (3,127) 4,461
OPERATING REVENUE
143331 P.W.O. Misc Income 10,000 833 0 (833) (100.00%) 10,000 833 0 (833)
TOTAL PUBLIC WORKS OVERHEADS - Operating 10,000 (10,000) 833 (7,588) 0 (3,127) 3,628
374 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
CAPITAL EXPENDITURE
143225 Transfer To Employee Entitlement Reserve - Outside Staff (13,000) (1,083) 0 1,083 (100.00%) - Interest & 10,000 transfer (13,000) (1,083) 0 1,083
CAPITAL REVENUE
143330 Transfer From Lsl Reserve 0 0 0 0 0.00% 00 0 0
TOTAL PUBLIC WORKS OVERHEADS - Capital 0 (13,000) 0 (1,083) 0 0 1,083
TOTAL PUBLIC WORKS OVERHEADS 10,000 (23,000) 833 (8,671) 0 (3,127) 4,711
OTHER PROPERTY & SERVICES
PLANT OPERATION COSTS
OPERATING EXPENDITURE
144202 Fuel - Unleaded (50,000) (4,166) (3,140) 1,026 (24.64%) 144203 Fuel - Diesel/Distillate (200,000) (16,666) (8,643) 8,023 (48.14%) 144205 Tyres & Tubes (50,000) (4,166) 0 4,166 (100.00%) 144206 Plant - Parts & Repairs (200,000) (16,666) (8,097) 8,569 (51.42%) 144207 Plant Repair - Wages (105,000) (8,749) (11,798) (3,049) 34.85% 144208 Ins. & Licences (70,629) (70,629) (59,173) 11,456 (16.22%)
375 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment 144209 Sundry Tool Purchases (13,500) (1,125) (495) 630 (56.02%) - Replace Shire Repeater Antenna Coax - 1,500 - Grab Rake for Loader - 4,000 - Air Operated Grease Gun - 1,500 - Pedestrain Roller - 5,000 - Miscellaneous - 1,500 004425 Less Plant Depreciation Allocated To Works 150,000 12,500 15,943 3,443 27.55% 005012 Loss On Sale Of Assets - Road Plant Purchases (133,319) (11,109) (9) 11,100 (99.92%) 008362 Plant Operation - Expen.Stores 0 0 0 0 0.00% 008412 Plant Depreciation (190,000) (15,833) (15,540) 293 (1.85%) 144250 Less Allocated To Works & Services (Poc) 836,448 69,704 52,698 (17,006) (24.40%) (26,000) (66,905) (38,254) 28,651
OPERATING REVENUE
001523 Profit On Sale Of Assets - Road Plant 1,000 83 0 (83) (100.00%) 144330 Misc Revenue & Fuel Tax Credits 25,000 2,083 2,001 (82) (3.94%) 144331 Reimbursement - Insurance Claims 0 0 0 0 0.00% 26,000 2,166 2,001 (165)
TOTAL PLANT OPERATION COSTS - Operating 26,000 (26,000) 2,166 (66,905) 2,001 (38,254) 28,486
CAPITAL EXPENDITURE
0 0 0 0 0.00% 00 00
376 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL PLANT OPERATION COSTS - Capital 00000 00
TOTAL PLANT OPERATION COSTS 26,000 (26,000) 2,166 (66,905) 2,001 (38,254) 28,486
MATERIALS IN STORE
OPERATING EXPENDITURE 0 0 0 0 0.00% 00 00
OPERATING REVENUE
145330 Sale Of Stock Direct 0 0 0 0 0.00% 00 0 0
TOTAL MATERIALS IN STORE - Operating 00000 00
TOTAL MATERIALS IN STORE - Capital 00000 00
TOTAL MATERIALS IN STORE 00000 00
377 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment SALARIES & WAGES
OPERATING EXPENDITURE
008580 Wages & Allow Default 0 0 0 0 0.00% 008570 Workers Compensation Payments 0 0 0 0 0.00% 008571 Parenting Payments To Staff 0 0 0 0 0.00% 146201 Salaries & Wages Drawn (3,439,690) (286,640) (393,377) (106,737) 37.24% 146202 Salaries & Wages Allocated To Works & Services 3,439,690 286,640 392,281 105,641 36.85% 0 0 (1,096) (1,096)
OPERATING REVENUE
143333 Workers Compensation Reimbursements 0 0 0 0 0.00% 00 0 0
TOTAL SALARIES & WAGES - Operating 0 0 0 0 0 (1,096) (1,096)
CAPITAL EXPENDITURE
101250 Household Hazardous Waste Project 0 0 0 0 0.00% 00 00
CAPITAL REVENUE
0 0 0 0 0.00% 00 0 0
TOTAL SALARIES & WAGES - Capital 00000 00
378 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
TOTAL SALARIES & WAGES 0 0 0 0 0 (1,096) (1,096)
OTHER PROPERTY & SERVICES
UNCLASSIFIED ITEMS
OPERATING EXPENDITURE
147201 Administration Allocation - Unclassified Items (46,558) (3,879) (5,950) (2,071) 53.39% 147202 Connor'S Cottage - 5 (Lot 3) Piesse Street, Toodyay (11,016) (913) (353) 560 (61.31%) - Building Maintenance - Parks & Gardens - Operational 147204 6 Duke Street (2,692) (222) (99) 123 (55.28%) 147205 Bank Building - Stirling Terrace - Operational (10,665) (884) (955) (71) 8.04% 147206 Syreds Cottage (7,601) (629) (409) 220 (35.01%) 147207 O'Reilly'S - Lots 1A & 1B Stirling Terrace, Toodyay (17,479) (1,451) (555) 896 (61.77%) 147212 Lot 46/47 Telegraph Road, Toodyay (17,859) (1,483) 0 1,483 (100.00%) - Building Maintenance - Parks & Gardens - Operational 161203 Loan 63 - Interest And Charges (6,053) (503) (2,834) (2,331) 463.47% 161216 Loan 74 - Interest & Charges - Bank Building Stirling Terrace (3,146) (262) 0 262 (100.00%) 08682 Unclassified Bldgs - Dep'N (27,719) (2,309) (3,241) (932) 40.36% (150,788) (12,535) (14,396) (1,861)
379 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment OPERATING REVENUE
147331 Bank Bldg - Recoup Outgoings 1,500 125 0 (125) (100.00%) 147332 Bank Bldg - Rent Bank 31,000 2,583 2,286 (297) (11.49%) 147333 Recoups - Lot 1 A&B Stirling Tce 71,500 5,958 0 (5,958) (100.00%) - Insurance - O'Reilly's - 70,000 147335 Rental - Lot 1 A&B Stirling Tce 15,000 1,250 0 (1,250) (100.00%) 119,000 9,916 2,286 (7,630)
TOTAL UNCLASSIFED ITEMS - Operating 119,000 (150,788) 9,916 (12,535) 2,286 (14,396) (9,491)
CAPITAL EXPENDITURE
147252 Transfer To Asset Development Reserve (6,500) (541) 0 541 (100.00%) - Interest Only 147256 Unclassified Heritage (Spec.) Buildings - Capital Works (77,600) (6,466) (950) 5,516 (85.30%) - Q 145 Bendigo Bank - 7,600 - J0010 Mrs O'Reilly's Cottage - 70,000 161254 Loan 63 - Principal Payments (13,025) (1,085) (6,412) (5,327) 490.94% 161264 Loan 74 - Principal - Bank Building Stirling Terrace (18,332) (1,527) 0 1,527 (100.00%) (115,457) (9,619) (7,362) 2,257
CAPITAL REVENUE
147253 Transfer From Asset Development Reserve 125,000 10,416 0 (10,416) (100.00%) - Cover Land Purchase For Egress 147257 Loan Income - Bank Building Stirling Terrace 0 0 0 0 0.00% 125,000 10,416 0 (10,416)
380 Attachment 1 - Item 9.3.2
Shire of Toodyay - Operating Statement by Function & Activity For The Period Ending 31 July 2015 Varian 2014/2015 Original Budget YTD Budget YTD Actual ce COA Description Variance $ Variance % Move Revenue Expense Revenue Expense Revenue Expense ment
TOTAL UNCLASSIFED ITEMS - Capital 125,000 (115,457) 10,416 (9,619) 0 (7,362) (8,159)
TOTAL UNCLASSIFIED ITEMS 244,000 (266,246) 20,332 (22,154) 2,286 (21,759) (17,650)
TOTAL OTHER PROPERTY & SERVICES 295,000 (323,746) 24,581 (98,437) 5,460 (64,808) 14,507
381 Attachment 2 - Item 9.3.2
382 Attachment 2 - Item 9.3.2
383 Attachment 2 - Item 9.3.2
384 Attachment 1 - Item 9.4.3
Extract – Minutes – 27 April 2006 –‘responses in italics’ 3. RESPONSE TO PREVIOUS QUESTIONS TAKEN ON NOTICE At the Ordinary Meeting of Council held on 23 March 2006 Mr Neville Tanner asked a number of questions which were taken on notice. SUMMARY OF QUESTION: Was delegation of authority for the Chief Executive Officer and the President for the signing of the contract given in writing by the Council? RESPONSE: Delegation of Authority for the Shire President and the Chief Executive Officer for the signing of the Offer and Acceptance to purchase Connor’s Cottage was not given in writing. Delegation in writing was not necessary as such an action was as a result of a Council decision. Enacting Council decisions is quite clearly the role of the Chief Executive Officer. SUMMARY OF QUESTION: How was the price arrived at – was the property valued and how many valuations were obtained? RESPONSE: Connor’s Cottage was valued by Independent Valuers of Western Australia, who undertook a valuation on 9 September 2005. They valued the property at that time to be $250,000.00. SUMMARY OF QUESTION: Has a building inspection been undertaken? RESPONSE: The Chief Executive Officer inspected the property during the negotiation period. The valuers also inspected the property. The Chief Executive Officer concluded that the premises were well maintained with no evidence of structural cracking or damage. The opinion is also considered valid now that the property is vacated. SUMMARY OF QUESTION: Has a white ant inspection been carried out and a clearance certificate presented? RESPONSE: No white ant inspection was sought or carried out. This was due to inspection of the records kept by the vendors. The premises has been regularly inspected and treated, with the last treatment being June 2005. SUMMARY OF QUESTION: Why are the costs not itemised in the report. Does the figure of $1,927.95 include a valuer’s fees, building inspection report, white ant certificate and solicitor/settlement agent fees? Is Council liable for full stamp duty?
385 Attachment 1 - Item 9.4.3
Does Connor’s Cottage require extensive alterations and/or maintenance repairs prior to its intended use? RESPONSE: The costs for the purchase of Connor’s Cottage are itemised below: Purchase Price $350,000 Settlement Fee $800.00 Registration Fee on Transfer $150.00 Search Fees and Disbursements $50.00 Account Enquiry Fees to Water, Shire and State Tax for Change of Ownership $140.15 Shire Rates $239.24 Water Rates $196.94 Council is not required to pay any additional costs such as additional stamp duty. Given that Council has not determined the actual use of Connor’s Cottage it is not possible to comment as to what alterations may be necessary for the future. As the building has been well maintained it is not anticipated that any significant expenditure will be necessary. Notwithstanding, given that the purchase is for some form of interpretive / cultural enhancement then it is reasonable to assume that some provisions for access by disabled and public building evacuation and fire readiness provisions will be necessary.
386 Attachment 1 - Item 9.4.3
4. PUBLIC QUESTION TIME SUMMARY OF QUESTION 2 In relation to the response to Question Taken on Notice in the Agenda, it states that the valuation for Connor’s Cottage was $250,000. Why does the Shire pay a premium of 40% and why was only one valuation obtained. The Chief Executive Officer responded that Council only requested one valuation. However real estate agents were also consulted and the Shire of Toodyay Orders and Requisitions are also able to check values for properties that have recently sold. Council was prepared to pay a premium due to the strategic location of the property i.e. adjacent to the Railway Station, Visitor Centre and the Shire Depot. In addition the delayed settlement during escalating property values was attractive to Council. SUMMARY OF QUESTION 3 In relation to the response to Questions Taken on Notice in the Agenda, are the people who conducted the inspection of the building (Chief Executive Officer and Valuer) licensed builders? The Chief Executive Officer responded that he did not know if the Valuer is a registered builder but that he himself is not a registered builder. SUMMARY OF QUESTION 4 In relation to the response to Questions Taken on Notice in the Agenda, why was a white ant inspection not undertaken? The Shire President responded that this question has been answered in the Questions Taken on Notice from the previous meeting. SUMMARY OF QUESTION 5 In relation to the response to Questions Taken on Notice in the Agenda, in the itemised costs for the purchase of Connor’s Cottage, what does the “Shire Rates” figure comprise of? The Chief Executive Officer responded that he Shire Rates are the adjustments in the normal rates that apply to the property for the proportionate period of ownership. SUMMARY OF QUESTION 6 In relation to the response to Questions Taken on Notice in the Agenda, the Chief Executive Officer states that Council has not determined the actual use of Connor’s Cottage, yet one of the Councillor’s stated during the deliberations of the item that he knew what it would be used for. Which statement is correct? Cr Panizza responded that he had made that statement meaning that the purchase was to be made for strategic purposes and that the acquisition would be of benefit for the development of the tourist precinct. SUMMARY OF QUESTION 8 In relation to Item 11.5.1 Lot 3 Piesse Street, Toodyay – Purchase of Connor’s Cottage in the Unconfirmed Minutes of the Ordinary Meeting of Council held on 23 March 2006, one of the Councillors spoke that the item be deferred. Why is this not mentioned in the Minutes? The Chief Executive Officer responded that the Minutes do not provide a verbatim of what is said during the meeting, there being no requirement to do so if they do not affect the outcome.
387 Attachment 1 - Item 9.4.3
SUMMARY OF QUESTION 1 It has been stated that the decision to purchase Connor’s Cottage was made at a Council Forum. Were Minutes kept and what legal standing does the decision have? The Chief Executive Officer responded that no Minutes are recorded for Council Forums and that the legality for the purchase was made at the Ordinary Meeting of Council held on 23 March 2006. SUMMARY OF QUESTION 2 An Offer and Acceptance is a legally binding document, therefore the property was legally bought once this was signed by both parties, therefore why was the official decision only made at the March Council meeting? Is it common practice for Council to make decisions at Council Forums? The Chief Executive Officer responded that there is precedence for Council to purchase property confidentially as occurred with the purchase of the Bendigo Bank building. Council does not reconcile from what it has done, in that while the process could have been different the outcome would remain the same. The condition of purchase was that it be confidential. Council has identified a number of properties that it is interested in for strategic purposes and these would also be dealt with confidentially, although the processes may be undertaken differently. The decision to purchase Connor’s Cottage is the only decision that has been made at a Council Forum in the time that the current Chief Executive Officer has been employed at the Shire of Toodyay.
388 Attachment 3 - Plans and Maps
389 Attachment 3 - Plans and Maps
390 Attachment 3 - Plans and Maps
391
392 Attachment 1 - Item 9.6.1
Resolutions made by Council in regard to the FCO review
Council resolved (Resolution No 300/10/14) during a Special Meeting held on 21 October 2014, Council resolved (Resolution No 300/10/14) as follows:
That Council adopt the recommendations of the FCO review as follows:
1. That the number of FCOs in the Shire of Toodyay be limited to 11 volunteers and designated staff;
2. That for a 6 month period commencing immediately that fire permits only be issued centrally by staff FCOs;
3. That all FCO appointments will be conditional on the FCO remaining actively engaged in fire control or brigade activities;
4. That FCOs be encouraged to take up leadership roles in wildfire incidents to maintain their skills;
5. That the CEO investigates a system to allow the reimbursement of fuel expenses for FCOs during fire incidents; and
6. That FCOs be issued with a red emergency beacon and magnetic signs for the driver and passenger doors of their vehicle to allow them to be easily identified on the fire ground.
At a Special Meeting of Council held on 21 October 2014, Council resolved (Resolution No 304/10/14) as follows:
“That the CEO be delegated authority to appoint Fire Control Officers in line with the outcome of the FCO Review.”
393 Attachment 2 - BFAC Minutes FCO Discussion
MINUTES OF BUSH FIRE ADVISORY COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 4 AUGUST 2015
8.2 Appointment of FCO Positions
The Shire is seeking feedback from the committee in regards to appointment of FCOs.
As per the intent of the FCO review the Shire is currently considering all appointments, with the view of continuing/new appointment of up to 11 Volunteer FCOs plus Shire Staff FCOs.
The Shire is currently awaiting feedback (due COB 31 July 2015) from a number of FCOs in respect to the FCO Review letter.
The Shire’s proposal will be tabled either prior to or at the meeting once all responses have been determined.
The CEO provided a verbal overview of this report.
The CESM tabled an Officer Report in relation to the Appointment of FCO Positions and recommendations of FCO review at 6.28 pm.
Question: Is the criteria based only on what courses we do?
Response: This is not the only criteria for appointment of an FCO. The FCO Policy document was circulated months ago. Brigade members were given ample opportunity to comment on it and consider what we were looking at and make recommendations and suggestions. FCO’s are required to have a certain level of training appropriate for their positions, particularly when taking charge on the fire ground. This requirement came out of the FCO review. If anything turns pear-shaped on the fire ground the first people who get blamed are those front and central. The first question that is asked is “Was this person qualified to be doing their job.”
Question: It seems that the rules have been made after people have been asked to review their qualifications.
Response: We wrote individually to all fire control officers requesting that they provide us with details of training they had completed. We also provided information about the standard their training was being measured against as well.
Question: This is the first time we have been advised of the assessment to have completed three of four courses. Why was experience not considered in this process?
Response: I am comfortable the process has been thorough and complete. Council requested that the number of FCO’s
394 Attachment 2 - BFAC Minutes FCO Discussion
MINUTES OF BUSH FIRE ADVISORY COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 4 AUGUST 2015
be reduced to 11. There was extensive consultation with the Brigades to determine the process to do that. Everyone was given the opportunity to comment. Outcomes were circulated to the brigades. We wrote to each of the FCO’s stating what the process was. We supplied all FCO’s with their training record and asked them to tell us if it was current. At all stages we have stretched out the deadline.
We have 15 people indicating they still wish to continue but the Shire wants that number to be reduced to 11. Now we have a process to say what an FCO is to look like. We have to narrow it down to 11 from 15. The process used is entirely appropriate.
If the Committee wishes to recommend that all 15 go forward it will be Council’s decision. People have been given the opportunity to get recognition of prior learning through the training courses. I am not familiar with the process but am prepared to follow-up that separately if it is an issue for any brigade member.
Question: is it an issue of liability if the FCO’s do not have these qualifications?
Response: in simple terms it is not. Liability issue comes in terms of what happens if things turn pear shaped. It depends on what happens to people, ramifications for families, destruction of properties, etc.
Question: In respect to the people who have not completed their qualifications yet, if they do so will they be eligible to be FCO’s?
Response: Yes. This is not the case of closing the door on people. It is the case of having sufficient fire control officers doing the job. I know all of the people involved. I do not think it is fair to them unless they have and are protected by having this process in place.
Question: With the senior courses would AIMS IV be declared a Senior Course?
Response: it is not currently one of the Senior Courses. We have only looked at a subset of what has been put in the Standard Operating Procedures for the Bush Fire Brigades).
Question: Would it in future be expanded to include five senior courses?
395 Attachment 2 - BFAC Minutes FCO Discussion
MINUTES OF BUSH FIRE ADVISORY COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 4 AUGUST 2015
Response: That could occur. This is a living document that can be changed over time. The table of programs can be updated.
The CESM advised that if BFAC want to recommend that we amend the standard operating procedures to add another senior course then we can do that.
The CEO advised that the BFAC need to look at succession planning and who will be coming through as FCO’s in the future, and what their training needs will be.
MOTION
MOVED Cr Rayner SECONDED B Grey
The Bush Fire Advisory Committee recommends to Council the following:
That Council reappoint the following candidates suitable for continued appointment based on their completion of the ten courses specified in the Standard Operating Procedures:
1. Craig Stewart; 2. Garry Forsyth; 3. Michael Rogers; 4. Heather Wearmouth; 5. Murray McBride; 6. Dieter Bartels; 7. Lawrence Hayward; 8. Rowan Hunter; 9. Jay Wakka; 10. Max Heath; 11. Charles Wroth; 12. Geoff Luderman; 13. Kim Maddrell; 14. Brian Wood; and 15. Gordon Bowman on the proviso that in the next 12 months those candidates have completed all four of the “senior courses”: MOTION CARRIED
396 Attachment 3 - Item 9.6.1
397 Attachment 1 - Item 9.6.2 (BFAC Nominations)
MINUTES OF BUSH FIRE ADVISORY COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 4 AUGUST 2015
8.6 Bush Fire Advisory Committee to nominate bush fire control officers
The Draft Shire of Toodyay Bush Fire Brigades Local Law 2013 states the following:
3.11 Bush Fire Advisory Committee to nominate bush fire control officers
As soon as practicable after the annual general meeting of each bush fire brigade in the district, the Bush Fire Advisory Committee is to nominate to the local government, from the persons nominated by each bush fire brigade, a person or persons for the position of a bush fire control officer(s) for the brigade area.
The Chairperson called for nominations.
Chief Bush Fire Control Officer.
B Rayner nominated Craig Stewart for the position of Chief Bush Fire Control Officer. C Wroth seconded the nomination. R Koch, CESM, advised he had correspondence from Craig Stewart accepting the nomination.
As there were no further nominations Craig Stewart was declared the nominee for the position of Chief Bush Fire Control Officer.
Deputy Chief Bush Fire Control Officer No 1.
M Rodgers nominated Rowan Hunter for the position of Deputy Chief Bush Fire Control Officer No 1. Rowan Hunter accepted the nomination.
C Wroth nominated Garry Forsyth for the position of Deputy Chief Bush Fire Control Officer No 1. H Wearmouth seconded the nomination. Garry Forsyth has declined the nomination.
As there were no further nominations Rowan Hunter was declared the nominee for the position of Deputy Chief Bush Fire Control Officer No 1.
Deputy Chief Bush Fire Control Officer No 2
Cr Lloyd nominated Robert Koch for the position of Deputy Chief Bush Fire Control Officer No 2. C Wroth seconded the nomination. Robert Koch accepted the nomination.
As there were no further nominations Robert Koch was declared the nominee for the position of Deputy Chief Bush Fire Control Officer No 2.
Acting Chief
The CEO advised that these appointments will not be made by Council until the end of August at the Ordinary Council Meeting.
398 Attachment 1 - Item 9.6.2 (BFAC Nominations)
MINUTES OF BUSH FIRE ADVISORY COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 4 AUGUST 2015
The CEO sought BFAC approval for Rowan Hunter to be able to step up to the role of CBFCO.
Consensus:
M Rogers continue in the acting role until Craig Stewart’s return.
9. REPORTS OF COMMITTEE MEMBERS
9.1 DFES Course
CESM to liaise with DFES regarding qualifications and training.
9.2 Coondle 24 vehicle weight
CESM following up with DFES regarding the total weight of vehicle without passengers is extremely close to its limit.
Question: Is anyone else’s vehicle overweight?
Response: identified possibility that some others may be overweight. They are a special purpose vehicle and licensing conditions apply. License weight and safe weight according to specifications. Most are fine as long as you can carry water. Unsure of final outcome. The CEO advised that we will follow up on the issues raised.
Note: This is a DFES issue that the CESM is currently following up the result of the weighing of trucks and the mitigation proposed to address any issues.
Question: Is there a standard checklist in regard to equipment carried on a vehicle issued to each brigade?
Response: No because each brigade runs their equipment differently.
9.3 Role of SES in firefighting support
Question: What does the Shire consider the DES role to be?
Response: Activation of SES is through DFES regional office. Unless there is a standing prior agreement we can activate in that way the Shire cannot direct an SES volunteer to do any tasks at all.
Question: How operational are they?
Response: A dozen or more done their basic training. Fair few have competency in AIMS or introductory to bush firefighting.
399 Attachment 2 - Item 9.6.2 Section One - Administrative Procedures For Bush Fire Brigades and Operations
10.3 Bush Fire Control Officer
Role
A Bush Fire Control Officer is a delegated representative of the Local Government responsible for the administration of provisions within the Bush Fires Act 1954. The position is required to perform active operational duties in relation to both firefighting and fire prevention strategies within the local community.
A Bush Fire Control Officer must be able to demonstrate experience in wild fire behaviour, AIIMS and knowledge of the area. The person in this position must be able to interpret provisions of the Bush Fires Act 1954 and the Bush Fires Regulations 1954 and be confident with communication skills.
This position reports to the Chief Bush Fire Control Officer on all matters pertinent to bush fire management.
A Fire Control Officer may hold jointly the position of Brigade Captain.
Duties and Responsibilities
Duties and responsibilities of the Bush Fire Control Officer include:
10.3.1 Authorise permits for hazard reduction burns within the Shire of Toodyay in accordance with the Bush Fires Act 1954 and Environmental Act; 10.3.2 Identify and conduct risk assessments of fire hazards within the Shire of Toodyay; 10.3.3 Perform duties prescribed by the Bush Fires Act 1954 and authorised by Local Government 10.3.4 Maintain a personal log book to include a record of events and decisions during an incident 10.3.5 In the absence of the Brigade Captain take control, command and manage resources during wildfire or hazard reduction burns within the Brigade area they are appointed. 10.3.6 To take control of firefighting operations at a wildfire outside their Brigade area where no other Brigade Captain or Fire Control Officer is present. 10.3.7 Demonstrate Positive leadership and mentor Captains and Brigade members.
23 | Page Document No BFOP1 Version Number: 1 Effective Date: 23/09/2013 Review Date
400 Attachment 2 - Item 9.6.2 Section One - Administrative Procedures For Bush Fire Brigades and Operations
10.3.8 Provide advice to the CBFCO and CESM as to when harvest bans and or movement of vehicle bans should be applied.
Criteria of Bush Fire Control Officer - Knowledge of managing a volunteer organisation Knowledge of all Fire Response Plans in the Shire of Toodyay Knowledge of the Bush Fires Act 1954 Ability to attend further fire and emergency management training. Effective Interpersonal Skills Good Written and Verbal Communication Skills Leadership Skills Management Skills Experience in managing operations Ability to perform under stressful conditions
Qualifications of Bush Fire Control Officer – Firefighting experience of 8 years Following courses completed Introduction to Fire Fighting Bush Fire Fighting Crew Leader Advanced Bush Fire Fighting Structural Fire Fighting Sector Commander Fire Control Officer Incident Controller Level 1 AIIMS awareness Ground Controller
If a member has not done a course they must endeavour to complete the next available course and in this situation the appointment will be at the discretion of the CBFCO and/or CEO.
Review Date(s)
24 | Page Document No BFOP1 Version Number: 1 Effective Date: 23/09/2013 Review Date
401 Attachment 2 - Item 9.6.2 Section One - Administrative Procedures For Bush Fire Brigades and Operations
10.4 Presiding member (if appointed)
Role
The presiding member shall preside over all official Brigade meetings. In the absence of a chairperson the next most senior Brigade Officer may preside over a meeting.
Duties and Responsibilities
The chairperson shall perform the following functions:
10.4.1 Preside over official Brigade meetings and is a neutral party and has no voting rights; 10.4.2 Ensure meeting procedure and protocol is maintained; 10.4.3 Promote the aims and objectives of the Brigade where possible; 10.4.4 Advise the Brigade on administrative matters; 10.4.5 Report Brigade matters to the Captain; 10.4.6 Promote open fair discussion during debate in relation to Brigade matters; and 10.4.7 Ensure minutes of meetings are signed and dated by the chairperson.
Qualifications Understanding of meeting procedures. Demonstrated ability to conduct and manage meetings.
Review Date(s)
25 | Page Document No BFOP1 Version Number: 1 Effective Date: 23/09/2013 Review Date
402 Attachment 2 - Item 9.6.2 Section One - Administrative Procedures For Bush Fire Brigades and Operations
10.5 Secretary
Role
The secretary is to manage administrational matters of the Brigade. The position is not required to perform active operational duties and may be inclusive to an operational position held within the Brigade. The position reports to the Captain on administration matters pertinent to the Brigade.
Duties and Responsibilities
The Secretary shall perform the following functions:
10.5.1 Ensure members receive notification of Brigade meetings in accordance with this procedure manual; 10.5.2 Prepare an agenda for Brigade meetings and distribute to members and to the Shire of Toodyay; 10.5.3 Ensure minutes of Brigade meetings are recorded and distributed to all members and the Shire of Toodyay within fourteen (14) days; 10.5.4 Document and record all Brigade correspondence; 10.5.5 Ensure Brigade information is disseminated to all listed members; 10.5.6 Disseminate circulars and other information to all Brigade members; 10.5.7 Work cohesively with Shire of Toodyay management and administration staff on matters pertinent to Brigade administration;
Note: The position of Secretary and Treasurer may be combined.
Qualifications An understanding of meeting procedure and minute taking Computer Skills
Review Date(s)
26 | Page Document No BFOP1 Version Number: 1 Effective Date: 23/09/2013 Review Date
403 Attachment 1 - Item 9.6.3
Shire of Toodyay Policy Manual
POLICY MANUAL
POLICY NO A.17 COUNCIL CONSIDERATION OF COMMITTEE PROCEDURE SUBJECT RECOMMENDATIONS FILE NUMBER MTG6 ADOPTION DATE 19 MARCH 2013 REVIEW DATE
STATEMENT OF INTENT
Recommendation from Council Committees will be considered by Council at the earliest opportunity.
OBJECTIVES
1) To ensure recommendations made by a Committee of Council are presented to Council for consideration.
2) To ensure that committee recommendations are tracked and that agreed action is completed.
POLICY STATEMENT
Responsible Officers
The Chief Executive Officer is responsible for ensuring committee recommendations are considered by Council and implemented as appropriate.
Recommendations of a Committee Meeting
Unconfirmed minutes of a Committee Meeting will be provided to elected members at the next appropriate Council meeting.
Recommendations from the Committee will be considered, accompanied by an Officer Report, at the next appropriate Council meeting.
The next appropriate Council meeting will be either the next Ordinary meeting or the meeting after that depending on the timing of the committee meeting and the amount of time and research required preparing the report.
Committee Meeting Status Report
The Committee Meeting Status Report will be updated by the Executive Assistant upon finalisation of the minutes of a Committee Meeting. The Report will be considered by the Senior Management Group at its regular meetings. It will also be included in the Monthly Councillor Forum Agenda.
The Status Report will include in summary form such information as is reasonable necessary to track progress of recommendations.
Administration Policy No A.17 – Committee Meeting Status Report
404 Attachment 2 - Item 9.6.3
Updating the Status Report for Committees The word documents that are the status reports for the committees are located here W:\CEOSEC\A A STATUS REPORTS\03 COMMITTEES Recommendations made to Council The recommendations need to get added into the relevant column – example provided below
Meeting Date Item Title/Description of Item Resp. Officer Proposed / Notes / Actions to be taken Deadline Write in the Officer Name – sometimes it will not Write Resolution / Notes – write in here the exact ASAP or if you date the Title/Description of the just be the CEO who has to deal with the item resolution or wording that details the have a date in meeting was item items that come up. Mark in here number instruction given at the committee meeting. mind put that. held who has been asked what. A C T I O N L I S T (responses provided regarding other matters) The actions need to be recorded into the Action List page of the Status Report. Example below:
Meeting Date Item Title/Description of Item Resp. Officer Status / Action / Notes or Comment Write Title/Description of the Write comment, action taken, etcetera Same as above the item Same as above item number COMPLETED RECOMMENDATIONS (to Council) and ACTIONS completed. Once actions and/or recommendations are completed (have been dealt with) this sheet is updated. You can copy from the recommendation & action tables then paste into the completed recommendation table and then change the colour of the wording. Note: Actions do not need any proof other than the meeting date and time of when an answer was provided. If you do not know but have been advised that the matter has been completed type the name of the person who advised you of this and put the date they advised you (in the resolution no column).
Meeting Date Item Title/Description of Item Resp. Status / Action / Notes RESOLUTION Officer NO. 18/07/2013 10.1 Regional Development Australia MCD That the Community Depot Management Advisory 240/08/13 Fund Grant Application Committee formally lends its support to the Regional Development Australia Fund Round Five grant application.
405
406