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8 August 2016 MINUTES OF LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 10 AUGUST 2016 CONTENTS 1. MEETING OPENING .................................................................................. 1 2. TABLING OF MINUTES FROM PREVIOUS MEETING ............................ 1 2.1 Local Emergency Management Committee Meeting held on 5 May 2016 ........................................................................................ 1 3. BUSINESS ARISING FROM MINUTES ..................................................... 2 3.1 Matters arising from previous minutes .......................................... 2 3.2 Review of the Status Report (Action List) ...................................... 2 4. CORRESPONDENCE ................................................................................ 2 4.1 Inward Correspondence .................................................................. 2 4.1.1 LEMA Website and SEMC Documents .............................. 2 4.2 Outward Correspondence ............................................................... 2 5. STANDING ITEMS TO BE CONSIDERED AT EACH MEETING .............. 3 5.1 Update of Contacts (committee and emergency) .......................... 3 5.2 Any ISG Activations/ or incidents - debrief. ................................. 3 5.3 Any LEMC exercise held – reports and/or debrief ........................ 3 5.4 Training – future dates .................................................................... 3 5.5 Funding – NDRP or other (e.g. community safety grants) ........... 3 6. DOCUMENTATION (to be considered at meetings where appropriate)4 6.1 LEMC Meeting and Exercise Schedule .......................................... 4 6.2 Exercise Report ................................................................................ 4 6.3 Business Plan to be developed, reviewed, adopted ..................... 4 6.4 Annual Report ................................................................................. 4 7. PROJECT PROGRESS REPORT ............................................................. 4 8. AGENCY UPDATES .................................................................................. 4 8.1 Bushfire Control ............................................................................... 4 9. PRESENTATIONS OR EXERCISES ......................................................... 5 MINUTES OF LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 10 AUGUST 2016 10. LEMA AND RECOVERY PLAN REVIEW .................................................. 5 11. GENERAL BUSINESS ............................................................................... 5 12. CONFIRMATION OF NEXT MEETING ...................................................... 5 13. CLOSURE OF MEETING ........................................................................... 5 ATTACHMENTS with separate index follows Item 13. Local Emergency Management Committee MINUTES 1. MEETING OPENING Cr Dow, Chairperson, declared the meeting open at 5.10pm. Members Cr D Dow Shire President Cr J Dow Council Member, Shire of Toodyay Cr T Chitty Council Member, Shire of Toodyay Mrs N Rodger Deputy Local Recovery Coordinator Mr C Stewart Chief Bushfire Control Officer (CBFCO) Mr M Bowen DFES District Manager (Avon) Staff Nil Visitors Mr John Lane WALGA Emergency Management Apologies Cr K Wood Council Member, Shire of Toodyay Mrs T McKenzie Silver Chain Representative Ms C Delmage Acting Chief Executive Officer Ms J Spadaccini Department for Child Protection & Family Support Mr L Vidovich Local Recovery Coordinator Ms Y Grigg FESA CEMO EMWA Section Mr C Ferguson Acting Principal Toodyay District High School Mr I MacGregor Toodyay Fire and Rescue 2. TABLING OF MINUTES FROM PREVIOUS MEETING 2.1 Local Emergency Management Committee Meeting held on 11 May 2016 OFFICER'S RECOMMENDATION/MOTION MOVED Cr Chitty SECONDED C Stewart That the Minutes of the Local Emergency Management Committee Meeting held on 11 May 2016 be accepted as circulated. MOTION CARRIED MINUTES OF LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 10 AUGUST 2016 5. STANDING ITEMS TO BE CONSIDERED AT EACH MEETING 5.1 Update of Contacts (committee and emergency) See 3.2. The Contacts List is a living document and requires constant monitoring and updating. Errors that require correction are: Page 96 – Spelling for Toodyay Memorial Hall. Page 105 – Spelling of Geoff Dixon and email address. 5.2 Any ISG Activations/or incidents - debrief Nil 5.3 Any LEMC exercise held – reports and/or debrief A recent exercise was held in Northam regarding recovery arrangements with numbers lower than anticipated. Robert Koch advised that it was his intent to hold an exercise at the November 2016 LEMC meeting. It still needs to be to be determine if it will be desktop or simple physical exercise. 5.4 Training – future dates WALGA has Emergency Management Training in November 2016. 5.5 Funding – NDRP or other (e.g. community safety grants) Future funding applications should state the need for an evacuation centre within the new recreation centre. Greg Warburton received a Bushfire Mitigation Grant and a number of burning, spraying, slashing and education programs will fall under this grant. Extension has been given to the NDRP grant for access and egress ways. This will involve internal linkages with Sand Spring Road, Wilkerson Road and Malkup Brook Road. The AWARE grant funding MOU with Morangup Progress Association had stalled but is now progressing and it is hoped that the grant funds will be finalised this calendar year. CESM and Morangup Progress Association are hoping to conduct a resource hit with promotional material, contractors and other materials to send out to all Morangup residents. It is MINUTES OF LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 10 AUGUST 2016 hoped that this will make contact with people that do not attend meetings. An AWARE funding application for 2016/2017 financial year was submitted to WA State Emergency Management Committee but was not received due to computer errors. CESM to speak with the Chief Executive Officer to query if funds allocated in 2016/2017 Budget are still available although the grant funds will not be received. 6. DOCUMENTATION (to be considered at meetings where appropriate) 6.1 LEMC Meeting and Exercise Schedule Nil 6.2 Exercise Report Nil 6.3 Business Plan to be developed, reviewed, adopted Take on notice 6.4 Annual Report due The report relates the Local Government Preparedness and Annual Reporting survey required by the State Emergency Management Committee under the Emergency Management Act 2005. This is an online survey and was completed by Robert Koch in June 2016. 7. PROJECT PROGRESS REPORT Nil 8. AGENCY UPDATES 8.1 Bushfire Control Brigades and Toodyay Fire and Rescue attended a serious motor vehicle accident. Support for those that attended was provided by the Local Chaplain, DFES support and peer support. AGMs have been completed for all Bushfire Brigades. Brigades have expressed concerns that it will be a busy fire season and that there appears to be an atmosphere of apathy within the community. Robert Koch advised that the Shire would use its pages in the Toodyay Herald to advise the community. MINUTES OF LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 10 AUGUST 2016 9. PRESENTATIONS OR EXERCISES Nil 10. LEMA AND RECOVERY PLAN REVIEW As per previous discussion 11. GENERAL BUSINESS Nil 12. CONFIRMATION OF NEXT MEETING The next meeting is scheduled for 9 November 2016 commencing at 5.00pm. 13. CLOSURE OF MEETING The Chairperson declared the meeting closed at 6.10pm. ATTACHMENTS to Minutes of the Local Emergency Management Committee Meeting 10 August 2016 ATTACHMENTS TO MINUTES OF LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD IN COUNCIL CHAMBERS ON 10 AUGUST 2016 CONTENTS 3. Business Arising from Minutes 3.2 Review of the Status Report (Action List) 1 4. Correspondence 4.1 Launch of SEMC Website & State Emergency Management documents Attachments: 1. Correspondence from SEMC Secretariat 3 10. LEMA & Recovery Plan Review 10.1 LEMA & Recovery Plan Review Confidential tabled document: 1. Local Emergency Management Arrangements and Contacts Resource Recovery 5 NOT TO BE GIVEN OUT TO THE PUBLIC NOT PUBLIC INFORMATION STATUS REPORT Local Emergency Management Committee Including Recommendations made to Council, Action List and Completed items Recommendations to Council Meeting Item Title/Description of Item Resp. Proposed / Notes / Actions to be taken Deadline Date Officer 11/05/2016 There were no recommendations N/A CESM N/A N/A LEMC made to Council at this meeting. ACTION LIST (responses provided regarding other matters) Meeting Date Item Title/Description of Item Resp. Status / Action / Notes or Comment Officer Contacts list to be tabled at every LEMC Meeting to ensure 11/05/2016 4.1.1 LEMA REVIEW CESM it is still current. Comments invited about the document presented to the meeting in the May 2016 agenda to be sent through to the 11/05/2016 4.1.1 LEMA REVIEW CESM CESM at [email protected] who will then email them to John Lane at [email protected]. Send updates required to be made to this plan through to the CESM at [email protected] who will then email them to Jo Spadaccini at Presentations or exercises [email protected] 11/05/2016 9 Local Emergency CESM Contacts area of this plan to be presented at each LEMC to Management Plan for the ensure the numbers are accurate. provision of Welfare Support Standard spreadsheet
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