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Black Hawk College and Eastern Iowa Community College District for Reciprocity of Career Programs – 2012 – 2013

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Black Hawk College and Eastern Iowa Community College District for Reciprocity of Career Programs – 2012 – 2013 AGENDA OPEN SESSION Thursday, August 16, 2012 BOARD OF TRUSTEES You are hereby notified of a regular meeting of the Board of Trustees of Community College District #503 on Thursday, August 16, 2012, at 6 p.m. The meeting will be held in the Dr. Charles O. Warthen Conference Room in the Community Education Center, 404 East 3rd Street, Kewanee, Illinois. August 9, 2012 David L. Emerick Jr. , Secretary I. CALL TO ORDER II. ROLL CALL Dorothy W. Beck ____________ Jerry W. Lack ____________ Sonia R. Berg ____________ John McCooley ____________ David L. Emerick ____________ Evelyn L. Phillips ____________ Donna M. Frye ____________ Kylee Fox ____________ III. PLEDGE OF ALLEGIANCE IV. MINUTES A. Approval of the Minutes of the Regular Meeting of June 28, 2012. Moved by: ________________Seconded by: ___________________ B. Approval of the Minutes of the Special Meeting of July 23, 2012. Moved by: ________________Seconded by: ___________________ V. EMPLOYEE / PUBLIC COMMENT A. Core Value Reflection Integrity: We will strive to be trustworthy and honorable in our interactions with others; we do the right thing even when it is not popular or easy. We will be consistent with our values regardless of the presence or absence of audience. B. Faculty Senates: EC – Dr. Jeff Hawes, QC – Doug Davidson C. IFT Faculty & Pro Tech Unit D. UAW Support Staff Unit E. IFT Adjunct Faculty Unit F. Student Government Association G. Others H. Special Recognitions 1. Presidential Scholars VI. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS A. President 1. President’s Activities, June 1, 2012 – June 30, 2012. - Report by Dr. Baynum President’s Activities July 1, 2012 – July 31, 2012. – Report by Dr. Baynum B. Instruction 1. Dean Update - Report by Dr. Bettie Truitt C. Student Services 1. Welcome Week Activities – Report by Tiffany Hamilton 2. Student Recruitment activities – Report by Karen Dahlstrom 3. Affirmation of MOU Intermediary Agreement. D. Finance 1. Financial Operations of the College for Period Ending June 30, 2012. 2. Financial Operations of the College for Period Ending July 31, 2012. E. East Campus F. Marketing 1. Marketing Activities - Report by John Meineke G. Administrative Services 1. Administrative Services Report – Report by Michael Phillips 2. Project Update 3. Facility Master Plan Timeline H. Human Resources 1. Positions in Process – Report by Karen Boyd I. Planning and Institutional Effectiveness 1. AQIP Process – Report by Kathy Malcolm Report Card – Report by Kathy Malcolm J. Foundations –Board Liaisons 1. Updates – Reports by Trustee Beck and Trustee Emerick K. Small Business Development Center/International Trade Center/Procurement Technical Assistance Center/Business Training Center VII. BOARD REPORTS (Items may be acted on together (consent) or separately.) A. Ratification of Expenditures for Period Ending June 30, 2012. BR#8360 B. Ratification of Expenditures for Period Ending July 31, 2012. BR #8361 C. Ratification of Expenditures for Preferred Vendors June 30, 2012. BR#8362 D. Ratification of Expenditures for Preferred Vendors July 31, 2012. BR#8363 E. Award of Contract for Administrative Software Maintenance for FY 2013. BR#8364 F. Approval to Increase East Campus Science Lab Addition Project Budget. BR#8365 G. Award of Contract for East Campus Science Lab Addition. BR#8366 H. Approval to Increase East Campus Science Lab Addition Sanitary Sewer Upgrade Project Budget. BR#8367 I. Award of Contract for East Campus Science Lab Addition Sanitary Sewer Upgrade. BR#8368 J. Award of Contract for District Print Services. BR#8369 K. Assignment of Duties and Responsibilities in Conducting Non-Partisan Board of Trustees Election (Leslie T. Anderson, Vice President for Finance.) BR#8370 L. Approval of Agreement Between Black Hawk College and Eastern Iowa Community College District for Reciprocity of Career Programs – 2012 – 2013. BR#8371 M. Approval of Purchase of Unlimited Access Via Metrolink Fixed Route Service. BR#8372 N. Approval to Designate Media Buyer as Preferred Vendor. BR#8373 O. Approval to Issue Request for Proposal (RFP) for Legal Services District Wide. BR#8374 P. Personnel Recommendations: 1. Pam Allmendinger – Granting Staff Emeritus Status. BR#8375 2. Brian Arnold – Resignation. BR#8376 3. Angela Christian – Employment. BR#8377 4. Daniel Garcia – Employment. BR#8378 5. Jodie Robinson – Employment. BR #8379 6. Mark Washburn – Employment. BR#8380 7. Charles Brown – Employment. BR#8381 Moved by: __________________ Seconded by: __________________ VIII. MISCELLANEOUS A. Communications & Trustees Reports 1. Illinois Community College Trustees Association 2. Board Chair Announcements 3. Other B. Board of Trustee Meeting Self-Assessment IX. ADJOURN Moved by: __________________ Seconded by: __________________ Dates of Interest A list of events can also be found on www.bhc.edu August 16 Presidential Scholar’s Reception, 5 p.m. August 23 Meet & Greet with President Baynum & BOT for new students, Hawk’s Nest, 9:45 – 11 a.m. August 30 QC Chamber of Commerce Luncheon, noon – 1:30 p.m., Rivercenter, Davenport August 28 Ground Breaking, EC Science Lab Addition, 10 a.m. September 14 & 15 ICCTA Seminar & Board of Representatives Meeting, Crowne Plaza, Springfield, IL September 20 Presidential Scholar’s Reception 4:30 p.m. September 20 BOT Meeting, QC Campus, 6 p.m. September 25 – 29 Celebration week activities ending with Inauguration on Sept. 29 September 30 QC Foundation Vintage Rods Car Show, 9 a.m. – 2 p.m. October 25 – 26, 2012 ACCT Annual Leadership Congress, Boston, MA November 9-10, 2012 ICCTA Seminar & Board of Representatives Meeting, Chicago Marriott Downtown, Chicago, IL February 11-14, 2013 ACCT National Legislative Summit, Marriott Wardman Park Hotel, Washington, DC Minutes Regular Board Meeting June 28, 2012 6 p.m. Black Hawk Board Room Moline, IL BOARD OF TRUSTEES I. CALL TO ORDER Chair Evelyn Phillips called the meeting to order at 6 p.m. in the Black Hawk Board Room, QC Campus, Moline, Illinois. II. PLEDGE OF ALLEGIANCE III. ROLL CALL Present: Trustees Dorothy W. Beck, David L. Emerick, Jr., Evelyn L. Phillips, Sonia R. Berg, Jerry W. Lack, Donna M. Frye, Student Trustee Kylee Fox Absent: None Others Present: President Thomas Baynum, Executive Assistant to the President Karen Mowers IV. Oath of Office Chair Evelyn Phillips administered the Oath of Office to Incoming Trustee John McCooley. V. PUBLIC HEARING A. Chair Evelyn Phillips called for a motion to open the Public Hearing on FY13 Budget . Motion to open Public Hearing on FY13 Budget by Trustee Beck, seconded by Trustee Berg. AYES: Trustees Beck, Berg, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried. Chair Phillips called for public comments three times and hearing none, the Budget meeting was adjourned. Motion to adjourn Public Hearing by Trustee Emerick, seconded by Trustee Berg. AYES: Trustees Beck, Berg, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried. B. APPROVAL OF MINUTES A. Trustee Emerick moved to approve the minutes of the Special Open Meeting of May 29, 2012. Trustee Beck seconded. AYES: Trustees Beck, Berg, Emerick, Lack, McCooley, Phillips ABSTAIN: Trustee Frye ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried. B. Trustee Beck moved to approve the minutes of the Special Open Meeting of June 18, 2012 AYES: Trustees Beck, Berg, Emerick, Lack, McCooley, Phillips ABSTAIN: Trustee Frye ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried. C. Trustee Emerick moved to approve the minutes of the Special Open Meeting held June 26, 2012. AYES: Trustees Beck, Berg, Emerick, Lack, McCooley, Phillips ABSTAIN: Trustee Frye ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried. VI. EMPLOYEE/PUBLIC COMMENT A. Core Value Reflection Honesty – We will aspire to be truthful, sincere, and candid in all aspects of our daily activities. Ms. Malcolm expressed that nine teams are currently working with the AQIP System Portfolio Development and they are taking a hard look at BHC. They will diligently and candidly assess the institution. They are being honest in their work. B. Faculty Senate Doug Davidson, QC Faculty Senate President, reported Faculty Senate is looking forward to the coming new year. He expressed his thanks to Dr. Rose Campbell for her leadership and work with the faculty and congratulations on her retirement. The Faculty Senate is still figuring out the priorities for the next year and looking at how they will affect the learning environment. They are committed to maintaining the high standards of BHC. C. IFT Faculty and Pro Tech Unit Joan Eastlund also thanked Dr. Campbell and then welcomed Trustee McCooley to the Board. She thanked the Trustees for their fine selection. D. UAW Support Staff Unit Gloria Nelson also welcomed Trustee McCooley. She shared that it has been a pleasure to express best wishes to all the recent retirees. E. IFT Adjunct Faculty Unit No report. F. Student Government Association No report. G. Others No public comment. H. Special Recognition Anne Bollati gave a brief report on the International Student Program. BHC has three main sub-groups of international students and there is a great diversity within the groups. She then introduced Abel Akondo Apandja who briefly spoke about his educational program at BHC and his goals. VIII. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS A. President Dr. Baynum shared his activity calendar for the month of May. He highlighted the ICCB recognition process. BHC has gone through the process and has had our recognition status continued for the next five years. There were eight colleges that were reviewed and only three made it through. He publically thanked the faculty and staff for all of their work. B. Instruction and Information Technology 1. Dr. Campbell commented on the Curriculum Review that was part of the Board Packet. She shared it is a barometer of how well BHC is doing. 2. Dr. Campbell also shared about her written report on the QC activities.
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