AGENDA OPEN SESSION Thursday, August 16, 2012
BOARD OF TRUSTEES You are hereby notified of a regular meeting of the Board of Trustees of Community College District #503 on Thursday, August 16, 2012, at 6 p.m. The meeting will be held in the Dr. Charles O. Warthen Conference Room in the Community Education Center, 404 East 3rd Street, Kewanee, Illinois.
August 9, 2012 David L. Emerick Jr. , Secretary
I. CALL TO ORDER
II. ROLL CALL
Dorothy W. Beck ______Jerry W. Lack ______Sonia R. Berg ______John McCooley ______David L. Emerick ______Evelyn L. Phillips ______Donna M. Frye ______Kylee Fox ______
III. PLEDGE OF ALLEGIANCE
IV. MINUTES
A. Approval of the Minutes of the Regular Meeting of June 28, 2012.
Moved by: ______Seconded by: ______
B. Approval of the Minutes of the Special Meeting of July 23, 2012.
Moved by: ______Seconded by: ______
V. EMPLOYEE / PUBLIC COMMENT
A. Core Value Reflection Integrity: We will strive to be trustworthy and honorable in our interactions with others; we do the right thing even when it is not popular or easy. We will be consistent with our values regardless of the presence or absence of audience.
B. Faculty Senates: EC – Dr. Jeff Hawes, QC – Doug Davidson C. IFT Faculty & Pro Tech Unit D. UAW Support Staff Unit
E. IFT Adjunct Faculty Unit F. Student Government Association G. Others H. Special Recognitions 1. Presidential Scholars
VI. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS
A. President 1. President’s Activities, June 1, 2012 – June 30, 2012. - Report by Dr. Baynum President’s Activities July 1, 2012 – July 31, 2012. – Report by Dr. Baynum
B. Instruction 1. Dean Update - Report by Dr. Bettie Truitt
C. Student Services 1. Welcome Week Activities – Report by Tiffany Hamilton 2. Student Recruitment activities – Report by Karen Dahlstrom 3. Affirmation of MOU Intermediary Agreement.
D. Finance 1. Financial Operations of the College for Period Ending June 30, 2012. 2. Financial Operations of the College for Period Ending July 31, 2012.
E. East Campus
F. Marketing 1. Marketing Activities - Report by John Meineke
G. Administrative Services 1. Administrative Services Report – Report by Michael Phillips 2. Project Update 3. Facility Master Plan Timeline
H. Human Resources 1. Positions in Process – Report by Karen Boyd
I. Planning and Institutional Effectiveness 1. AQIP Process – Report by Kathy Malcolm Report Card – Report by Kathy Malcolm
J. Foundations –Board Liaisons 1. Updates – Reports by Trustee Beck and Trustee Emerick
K. Small Business Development Center/International Trade Center/Procurement Technical Assistance Center/Business Training Center
VII. BOARD REPORTS (Items may be acted on together (consent) or separately.)
A. Ratification of Expenditures for Period Ending June 30, 2012. BR#8360
B. Ratification of Expenditures for Period Ending July 31, 2012. BR #8361
C. Ratification of Expenditures for Preferred Vendors June 30, 2012. BR#8362
D. Ratification of Expenditures for Preferred Vendors July 31, 2012. BR#8363
E. Award of Contract for Administrative Software Maintenance for FY 2013. BR#8364
F. Approval to Increase East Campus Science Lab Addition Project Budget. BR#8365
G. Award of Contract for East Campus Science Lab Addition. BR#8366
H. Approval to Increase East Campus Science Lab Addition Sanitary Sewer Upgrade Project Budget. BR#8367
I. Award of Contract for East Campus Science Lab Addition Sanitary Sewer Upgrade. BR#8368
J. Award of Contract for District Print Services. BR#8369
K. Assignment of Duties and Responsibilities in Conducting Non-Partisan Board of Trustees Election (Leslie T. Anderson, Vice President for Finance.) BR#8370
L. Approval of Agreement Between Black Hawk College and Eastern Iowa Community College District for Reciprocity of Career Programs – 2012 – 2013. BR#8371
M. Approval of Purchase of Unlimited Access Via Metrolink Fixed Route Service. BR#8372
N. Approval to Designate Media Buyer as Preferred Vendor. BR#8373
O. Approval to Issue Request for Proposal (RFP) for Legal Services District Wide. BR#8374
P. Personnel Recommendations: 1. Pam Allmendinger – Granting Staff Emeritus Status. BR#8375 2. Brian Arnold – Resignation. BR#8376 3. Angela Christian – Employment. BR#8377 4. Daniel Garcia – Employment. BR#8378 5. Jodie Robinson – Employment. BR #8379 6. Mark Washburn – Employment. BR#8380 7. Charles Brown – Employment. BR#8381
Moved by: ______Seconded by: ______
VIII. MISCELLANEOUS A. Communications & Trustees Reports
1. Illinois Community College Trustees Association
2. Board Chair Announcements
3. Other
B. Board of Trustee Meeting Self-Assessment
IX. ADJOURN
Moved by: ______Seconded by: ______
Dates of Interest A list of events can also be found on www.bhc.edu
August 16 Presidential Scholar’s Reception, 5 p.m. August 23 Meet & Greet with President Baynum & BOT for new students, Hawk’s Nest, 9:45 – 11 a.m. August 30 QC Chamber of Commerce Luncheon, noon – 1:30 p.m., Rivercenter, Davenport August 28 Ground Breaking, EC Science Lab Addition, 10 a.m. September 14 & 15 ICCTA Seminar & Board of Representatives Meeting, Crowne Plaza, Springfield, IL September 20 Presidential Scholar’s Reception 4:30 p.m. September 20 BOT Meeting, QC Campus, 6 p.m. September 25 – 29 Celebration week activities ending with Inauguration on Sept. 29 September 30 QC Foundation Vintage Rods Car Show, 9 a.m. – 2 p.m. October 25 – 26, 2012 ACCT Annual Leadership Congress, Boston, MA November 9-10, 2012 ICCTA Seminar & Board of Representatives Meeting, Chicago Marriott Downtown, Chicago, IL February 11-14, 2013 ACCT National Legislative Summit, Marriott Wardman Park Hotel, Washington, DC
Minutes Regular Board Meeting
June 28, 2012 6 p.m. Black Hawk Board Room Moline, IL
BOARD OF TRUSTEES
I. CALL TO ORDER Chair Evelyn Phillips called the meeting to order at 6 p.m. in the Black Hawk Board Room, QC Campus, Moline, Illinois.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL Present: Trustees Dorothy W. Beck, David L. Emerick, Jr., Evelyn L. Phillips, Sonia R. Berg, Jerry W. Lack, Donna M. Frye, Student Trustee Kylee Fox
Absent: None
Others Present: President Thomas Baynum, Executive Assistant to the President Karen Mowers
IV. Oath of Office Chair Evelyn Phillips administered the Oath of Office to Incoming Trustee John McCooley.
V. PUBLIC HEARING A. Chair Evelyn Phillips called for a motion to open the Public Hearing on FY13 Budget . Motion to open Public Hearing on FY13 Budget by Trustee Beck, seconded by Trustee Berg. AYES: Trustees Beck, Berg, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried. Chair Phillips called for public comments three times and hearing none, the Budget meeting was adjourned. Motion to adjourn Public Hearing by Trustee Emerick, seconded by Trustee Berg. AYES: Trustees Beck, Berg, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried.
B. APPROVAL OF MINUTES A. Trustee Emerick moved to approve the minutes of the Special Open Meeting of May 29, 2012. Trustee Beck seconded. AYES: Trustees Beck, Berg, Emerick, Lack, McCooley, Phillips ABSTAIN: Trustee Frye ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried.
B. Trustee Beck moved to approve the minutes of the Special Open Meeting of June 18, 2012 AYES: Trustees Beck, Berg, Emerick, Lack, McCooley, Phillips ABSTAIN: Trustee Frye ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried.
C. Trustee Emerick moved to approve the minutes of the Special Open Meeting held June 26, 2012. AYES: Trustees Beck, Berg, Emerick, Lack, McCooley, Phillips ABSTAIN: Trustee Frye ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried.
VI. EMPLOYEE/PUBLIC COMMENT A. Core Value Reflection Honesty – We will aspire to be truthful, sincere, and candid in all aspects of our daily activities. Ms. Malcolm expressed that nine teams are currently working with the AQIP System Portfolio Development and they are taking a hard look at BHC. They will diligently and candidly assess the institution. They are being honest in their work.
B. Faculty Senate Doug Davidson, QC Faculty Senate President, reported Faculty Senate is looking forward to the coming new year. He expressed his thanks to Dr. Rose Campbell for her leadership and work with the faculty and congratulations on her retirement. The Faculty Senate is still figuring out the priorities for the next year and looking at how they will affect the learning environment. They are committed to maintaining the high standards of BHC.
C. IFT Faculty and Pro Tech Unit Joan Eastlund also thanked Dr. Campbell and then welcomed Trustee McCooley to the Board. She thanked the Trustees for their fine selection.
D. UAW Support Staff Unit Gloria Nelson also welcomed Trustee McCooley. She shared that it has been a pleasure to express best wishes to all the recent retirees.
E. IFT Adjunct Faculty Unit No report. F. Student Government Association
No report.
G. Others No public comment.
H. Special Recognition Anne Bollati gave a brief report on the International Student Program. BHC has three main sub-groups of international students and there is a great diversity within the groups. She then introduced Abel Akondo Apandja who briefly spoke about his educational program at BHC and his goals.
VIII. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS
A. President Dr. Baynum shared his activity calendar for the month of May. He highlighted the ICCB recognition process. BHC has gone through the process and has had our recognition status continued for the next five years. There were eight colleges that were reviewed and only three made it through. He publically thanked the faculty and staff for all of their work.
B. Instruction and Information Technology 1. Dr. Campbell commented on the Curriculum Review that was part of the Board Packet. She shared it is a barometer of how well BHC is doing. 2. Dr. Campbell also shared about her written report on the QC activities. We are in the middle of our summer camps. There will be over 1000 students in College for kids again this year.
C. Student Services Dr. Vallandingham shared that the SGA Retreat agenda included in the Board Packet shows that this was an intense two days and the SGA is now putting action plans to the goals that they made.
D.Finance 1. VP Anderson shared that in the 11 months of FY12, BHC is flat in revenue mostly due to state funding. BHC is still owed $3.4 million from the state and we have not received a payment since February. 2. VP Anderson shared that the report from Mike Meleg affects the BHC bid process.
E. East Campus/Marketing 1. VP Dowell shared highlights of her written report. 2. John Meineke gave a brief explanation of his written report. He pointed out that he is working with a service that helps to track the BHC media presence.
F. Facilities/Auxiliary Services/Police Department 1. VP Phillips shared highlights of his written project 2. VP Phillips shared briefly about the Bluffstone Company and a potential project with them for student resident housing.
G. Human Resources
Dr. Baynum shared that this is the Position Report shared with LMC each month. We have continued to increase the number of filled positions.
H. Planning and Institutional Effectiveness Ms. Malcolm shared that this is an aggressive timeline and her intent is to continue to update the Board on the progress of the AQIP Steering Committee.
I. Foundations 1. QC Foundation – Trustee Beck shared that the Board has not met but they are glad to have Shelly Cain back. 2. EC Foundation – Trustee Emerick shared that he attended his first meeting and found it very informative.
J. Small Business Development Center/International Trade Center/Procurement Technical Assistance Center/Business Training Center 1. Dr. Baynum commented on the written report submitted by Julie Gelaude. We are getting letters from our students and people are recognized. 2. Dr. Baynum commented that the Small Business roundtable that was facilitated by Joel Youngs was successful.
IX. BOARD REPORTS
A. Ratification of Expenditures for Period Ending May 31, 2012. BR#8339 B. Ratification of Expenditures for Preferred Vendors May 31, 2012. BR#8340 C. Adoption of Proposed Fiscal Year 2013 Budget. BR#8341 D. Authorization of Non-Mandatory Transfer from Working Cash Fund. BR#8342 E. Award of Contract for Debt Collection Services. BR#8343 F. Approval to Purchase New Vehicles – East and Quad Cities Campus. BR#8344 G. Approval of Resolution to Transfer Land from East Campus Foundation to Black Hawk College District #503. BR#8345 H. Approval of Resource Allocation Management Plan (RAMP) for FY 2014 and Submission to ICCB. BR#8346 I. Approval to Proceed with East Campus Sanitary Sewer Relocation. BR#8347 J. Approval to Proceed with Architectural Services to Provide District Facilities Master Plan. BR#8348 K. Approval of Instructional Fees for 2012-2013 New Courses for Equestrian Science and Welding Programs. BR#8349 L. Award of Contract for the Renewal of Symantec Anti-Virus Corporate Edition Software. BR#8350 M. Ratification of Approval to Enter into University of Illinois Extension Lease. BR#8351 N. Personnel Recommendations: i. William Sadowski – Granting of Staff Emeritus Status. BR#8352 ii. Darcy Jeffries – Employment. BR#8353 iii. Michael Coziahr – Employment. BR#8354 iv. Theresa Bries – Employment. BR#8355 v. Ewelina Bergert – Employment. BR#8356 vi. Allison Beck – Employment. BR#8357 vii. Viola Bain – Employment. BR#8358
Trustee Frye moved to approve Board Reports #8339, 8340, 8342, 8343, 8344, 8346, 8347, 8348, 8349, 8350, 8351, 8353, 8354, 8355, 8356, 8357, and 8358 together by consent. Trustee Berg seconded. AYES: Trustees Beck, Berg, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried.
There was a brief discussion on Board Report #8341. Trustee Emerick thanked VP Anderson for the budget workshop that she conducted and said he hoped it would continue in the future. Trustee Lack shared that we are going to have to continue to watch the budget and the pension plan to see how it impacts BHC. Trustee Beck said she felt the Budget book is much more than just a book of numbers.
Trustee Berg made a motion to approve #8341. Trustee Emerick seconded. AYES: Trustees Beck, Berg, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried.
There was a brief discussion on Board Report #8345. It was expressed expanding the parking lot at EC us a sign of growth. The EC Foundation is transferring the land to the College. The College has agreed to pay all costs and expenses associated with the transfer of the real estate. Trustee Lack made a motion to approve #8345. Trustee Frye seconded. AYES: Trustees Beck, Berg, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried.
There was a brief discussion on Board Report #8352. Bill Sadowski has been a wonderful help in a number of situations and it has been helpful to have him in the department. Trustee Beck made a motion to approve #8352. Trustee Emerick seconded. AYES: Trustees Beck, Berg, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: AYE Student Trustee Fox NAYS: None, motion carried.
X. BOARD INFORMATION/NOTES
Dr. Baynum informed the Trustees that the ICCTB calendar will continue to be updated each month.
Trustee Emerick gave a summary of the ICCTA Annual Convention. The cuts to the community college budgets were also discussed. A lead is being taken by the community college presidents and they are looking closely at what is going on. Trustee Beck also gave a short summary of the Celebration Week progress. There have been several good meetings and more people are getting involved. There was a good exchange of ideas. The marketing department is working on some good ideas. We are hoping to get some free publicity and want to highlight our campus. We want to celebrate our commitment to the community. We want to have a week of celebration ending in Dr. Baynum’s inauguration on September 29. Trustee Berg expressed thanks to Dr. Rose Campbell for her service and all she has done. Trustee Beck also thanked Dr. Campbell for her many years in the community college system and stated she has impacted many and that impact will be felt for many years.
Dr. Campbell thanked the board for being supportive. She felt it is a great college and she thanked everyone for their service. MINUTES Special Open Meeting
Retreat July 23, 2012 9 a.m.
BOARD OF TRUSTEES
I. CALL TO ORDER Chair Evelyn Phillips called the meeting to order at Trustee Beck’s home, 1421 42nd Ave. Rock Island, IL, at 9:09 a.m..
II. ROLL CALL
Present: Trustees Evelyn L. Phillips, Dorothy W. Beck, Donna M. Frye, David L. Emerick, Jr., John McCooley, Jerry W. Lack, Sonia R. Berg (9:30 a.m.), Student Trustee Kylee Fox.
Absent: None
Others Present: President Thomas Baynum, Executive Assistant to the Board Karen Mowers
III. ACTION ITEM
A. Proposed Addition of Electronic Attendance Policy for Board Policy Manual. BR #8359. Trustee Beck moved to approve. Trustee Frye seconded.
Discussion followed on this motion.
AYES: Trustees Beck, Emerick, Frye, McCooley, Phillips ADVISORY VOTE: Student Trustee Fox voted Ayes. NAYS: Trustee Lack.
IV. CLOSED SESSION Trustee Emerick moved to go into closed session. Trustee Lack seconded.
AYES: Trustees Beck, Emerick, Frye, Lack, McCooley, Phillips ADVISORY VOTE: Student Trustee Fox voted Ayes. NAYS: None.
President Activities – June 2012
President Activities – July, 2012
Instruction Report By Dr. Bettie Truitt
Dean Update –
• Karla Miley will be returning to BHC in a part-time Interim Dean role over the Department of Business & Office Technology Education and Engineering, Computer, & Apprenticeship Technologies.
• Betsey Morthland, past Department Chair and faculty member will serve as Interim Dean over Allied Health & HPE and Nursing.
• David Murray, past Department Chair and faculty member will serve as Interim Dean over Communications & Fine Arts and Humanities, Languages, & Journalism.
• Ken Nickels, past Senate President and faculty member will serve as Interim Dean over Mathematics & Computer Science; Natural Science & Engineering; and Social, Behavioral & Education Studies (SBES).
• Glenda Nicke, Dean of Adult & Continuing Education will assume the responsibility for the Work Net Center through December, 2012.
The process for hiring permanent positions will begin this fall.
Welcome Week Orientation and Early Engagement Schedule By Tiffany Hamilton
Below is a schedule of Welcome Week Orientation and Student Engagement events scheduled during the first 6 weeks of classes for the fall semester at the QC campus. These first 6 weeks of classes are the most crucial when it comes to getting our students connected, engaged, and involved with the BHC community and resources, and our mission with these activities is to do just that. East Campus staff are also planning special engagement events.
Welcome Week Orientations: (Aug 15, 16 & 18th) The Welcome Week Orientation is set up to assists students in learning more about services available, college terminology and vocabulary, locations and resources on campus. We will also have a break out session designed to help parents know how they can help student be successful. We will offer three different sessions, two held in the evening and one held on Saturday morning.
Welcome Back to Campus Week: (Aug 20-23rd ) Welcome Back tables have cookies and coffee for the students plus information about college resources and activities that we want the students to know. There will be “First Week Greeters” consisting of Student Ambassadors, SGA Senators, and BHC faculty and staff who will help point our new students in the right direction to their class.
President Meet and Greet: (Aug 23rd) This event allows students to get to know their College President up close and personal and allows Dr. Baynum to mingle with the student body in a more relaxed environment. He is able to answer any questions students might have, as well as to ask them for their opinions on topics. This event will be repeated later in the semester at East Campus.
Student Engagement Event #1: Hypnotist Frederick Winters: (Aug 28th) The main purpose of this event is to encourage our students to step outside of their comfort zone and participate in new experiences. Our expectation is that this event will allow students to engage with one another in a more relaxed and fun environment.
Student Engagement Event #2: Live Digital Caricatures: (Sept. 5th) Live Digital Caricatures is an event designed to help students not take themselves so seriously. College can be a very stressful time, especially when it’s your first time or you have been away for a while. This event allows students to take a time out and remember that school can be fun as well as educational.
Student Engagement Event #3: Signs on Campus: (Sept. 13) Signs on Campus is event that encourages networking between students. Students are able to create and take home a sign that they have created. Not only does this activity encourage creativity, but it also gives the student a memento from their experience at Black Hawk.
Recruitment Planning for 2012-2013 By Karen Dahlstrom
Plans for the upcoming recruitment cycle are underway and include new initiatives to reach a wide range of prospective students. Our goal is to increase the number of touches we have with prospects as they transition from inquiries to applicants, and then from applicants to students.
There are two new components in our recruitment strategy: 1. Targeted outreach to students engaged in the enrollment process, and 2. Additional on-campus opportunities for prospective student visits.
Targeted outreach to students engaged in the enrollment process We have large numbers of prospective students who start the enrollment process, but do not actually register for classes. To encourage students to continue moving forward, we are planning a series of mailings each semester to targeted groups (i.e. – students who have applied and not registered for classes, students who have taken COMPASS and not registered for classes, etc.). We will work closely with Institutional Effectiveness and the Student Systems Administrator to gather the lists of students in each group. We are also looking at breaking the groups into subgroups (traditional and non- traditional students, career and transfer students) to allow for even more targeted messaging. Ongoing conversations with Marketing will take place throughout the year to determine the most effective way to communicate with students at each stage in the enrollment process and to evaluate the effectiveness of our efforts.
Additional on-campus visit opportunities A campus visit is one of the best ways for students to learn about BHC. Through two new programs at the Quad-Cities Campus, “Welcome Wednesdays” and “Adult Information Sessions”, we can meet the diverse needs of our prospective students.
Welcome Wednesdays will be daytime visit programs that are offered once a month. They will include a campus tour, a meeting with a recruiter, and a targeted session based on the time of year (i.e. – financial aid, career planning, placement test prep, etc.).
Adult Information Sessions will take place three times per year and will include a day and night option. They will highlight specific needs and questions that adult students have before attending college.
Through Welcome Wednesdays, Adult Information Sessions, one-on-one campus tours, FYI Night, Open House, and Discovery Day, we will have numerous campus visit opportunities throughout the year to help drive enrollment and facilitate connections with faculty and staff.
Although our plans for the upcoming year are still being finalized, we look forward to implementing new strategies and focusing on converting inquiries and applicants to Black Hawk College students.
Memorandum of Understanding To Build and Operate a Quad Cities Region Career Connections Intermediary
PURPOSE: This agreement represents a mutual understanding among Black Hawk College, Community Foundation of the Great River Bend, Eastern Iowa Community College District, United Way of the Quad Cities Area, & Western Illinois University to build and operate a Career Connections Intermediary for the Quad Cities community.
The Career Connections Intermediary (CCI) will generally develop, coordinate, and evaluate career development opportunities (CDO) for students in the Quad Cities region. As part of the Achieve Quad Cities network of educational initiatives, the aim of CCI is to help create high quality opportunities for students to explore their career interests in a wide range of community-based sites. These experiences aim to increase the relevance of academics to students’ perceived futures. Examples of CDO’s include job shadows, classroom career presenters, and experiential learning tours in a community business or organization. A full menu of CDO’s will be maintained by the CCI program.
While initial CCI development is targeted for the Quad Cities region, partners who serve broader regions have expressed an interest in expanding the service to their other regions at some point in the future. This agreement defines the work of building and operating a CCI in Scott County, Iowa and Rock Island County, Illinois. Future expansion may require additional partnership developments.
An “Intermediary Committee” (Committee) will be formed by the partners, with the charge of fulfilling the terms of this agreement. Representatives for each partner institution will have an equal say in all matters pertaining to the CCI initiative.
Four Components of the Partnership’s Transition Work 1. Develop a comprehensive business plan to guide the transition of the CCI from the United Way of the Quad Cities Area to the partnership’s designated setting. 2. Define the oversight function for the partnership, for both dedicated staff and for decision-making protocols to direct the partnership’s activities. 3. Describe a shared staffing model to fulfill the work tasks of the CCI. 4. Specify roles played by individual partners.
Comprehensive Business Plan • Establish an advisory group to assist with planning. • Identify a process by which a strategic plan will be created. • Oversee and contribute to development of the strategic plan • Present the strategic plan to the partners’ leadership for approval. • Oversee the implementation of the strategic plan.
Oversight Function • The Committee is responsible for the development of a job description for CCI personnel. • The Committee is responsible for selection, evaluation and oversight of CCI personnel. • The Committee is responsible to establish a program budget for the CCI program. • Supervision of the CCI program can be a function of the Committee or determined by the Committee.
Shared Staffing Model • Black Hawk College and Eastern Iowa Community College District will identify staff to assist with the CCI operations. Staff identified will remain under their current supervisory structure but will be given additional duties by which to assist with the Intermediary, i.e., they will not report to the Intermediary. Additional support or administrative staffing can also be provided through current staffing structure.
Marketing and Public Relations Update August 2012
Public Relations Monitoring • We monitor more than 170,000 print, TV and online news outlets to capture the number of times the College is mentioned in the media (PR) and the value these mentions have in equivalent advertising dollars. This report updates these values for June and July. These values have an actual cost to Black Hawk College of $0.
Month Mentions Advertising Value Unique Visitors January 96 $ 72,125 April 11,702,677 February 90 $ 55,913 May 15,929,840 March 119 $134,370 June 8,990,213 April 114 $108,250 July 7,345,750 May 104 $147,351 June 91 $ 83,159 July 71 $ 67,948 Total YTD 685 $669,116
An article written by Doris Strand in our Marketing Department was recently reprinted in the July 2012 issue of Shorthorn Country. A copy is attached.
Significant Marketing/PR Events • BHC is hosting the Career Connections Intermediary memorandum of understanding signing ceremony, Aug 7. This will include BHC, Eastern Iowa Community Colleges, Western Illinois University, the United Way of the Quad Cities, and the Community Foundation of the Great River Bend. • Rivers as Bridges Chinese high school students visit was July 22. • John attended the CQIN Conference as a member of the BHC team led by Dr. Baynum. • Plans for the groundbreaking ceremony at East Campus for the Science Lab Addition are in the preliminary stages. The event is tentatively scheduled for September.
Current Projects • Marketing and ITS have started an 80/20 analysis of myBlackHawk. • Purchasing, Campus Services and Marketing have finalized the RFP for College printing, and the Board report will be included in the August meeting agenda. • A review of our needs for media buying services was completed. A Board report requesting preferred vendor status for our current buyer will be included in the August meeting agenda. • John chaired the interview committee for the East Campus Recruitment Coordinator while Vice President Dowell is on family medical leave. The committee recommended a candidate to HR for hire.
Website Stats Unique Month HP Visits Page Views Mobile Device Views May 71,319 282,764 8,221 June 47,552 232,365 6,762 July 50,590 262,365 8,577
8-16-12 Administrative Services Report District Bookstores • The bookstore management team redesigned both campus bookstore websites so they have the same look as the college’s website. Check it out at http://bookstore-qc.bhc.edu and http://bookstore- east.bhc.edu. • The bookstores rolled out a new program for financial aid students to avoid the long lines at the bookstore. Students paying with financial aid may pre-order their textbooks online through August 7th. The bookstore will pull the books and ring them up using their financial aid as payment on August 8th. Students are encouraged to pick up their orders on August 9th and 10th. No waiting in line! Financial Aid for all students will begin in the bookstore on August 13th. • The bookstores are ready for the Fall Back To School season with new and exciting merchandise ranging from College for Kids merchandise; brand name merchandise like Nike, Under Armour, Hurley, and Dekine; Poo Poo paper (yes, paper made from recycled manure); Computers, Printers, and Computer Accessories; Nursing supplies, Art Supplies, and the normal back to school supplies. The Bookstore managers and their staff have done an excellent job buying the right merchandise at the right price for our students. Please stop by and visit the bookstores! • Last December the bookstores started selling their “dead books” online. They were able to recoup $13,000 for FY 12, in the past this would have just been a loss to the college.
QC Campus Services • QC and EC Campus Service Departments are working together to update the Pool Vehicle Procedure Manuals and to automate the reservation process. • A district wide RFP was sent out in July for a preferred printing vendor. • Plans have been drawn up to consolidate record retention for both QC and EC into the QC Campus Services work area with a completion date of November 1. This will free up much needed space for other needs of the college.
District Food Service and Vending • The Facilities Department has been working hard to consolidate the old kitchen. A wall has been erected to give Subway a smaller footprint in anticipation of expanding the student area in Hawk’s Nest. Subway is thrilled to have a smaller and manageable stock room and prep room area. • Cerno’s will be back to provide food service to our East Campus on Mondays, Tuesdays, Thursdays, and Fridays. Happy Joe’s is being contacted to provide food service on Wednesdays. • Vending has been transitioning all of the beverage machines from Valley Vending to A.D. Huesing/Pepsi.Pepsi has installed several brand new glass front vending machines which allows for a larger product offering. They have also installed credit/debit card acceptors and bill changer recyclers in many of the machines. The bill changer recyclers will dispense change back in bills and not in $1 coins.
District Police Departments • New Chief Shawn Cisna started 7/2/2012 and is acclimating to his new role o Completing the Annual Crime Report for Jeanne Cleary Act . Targeted completion date is Mid – end of September . Data for Clery reporting is submitted to the Department of Education on a yearly basis and is mandatory for participation in the Federal Financial Aid program. o Chief Cisna is assessing emergency plans pertaining to the Illinois Campus Security Enhancement Act . These plans get submitted to local emergency services agencies and the Illinois Community College Board. th th o Chief Cisna and Lt. Terry Engle will be attending training on the Clery Act August 9 and 10 in Wichita Kansas. The training is hosted by the Clery Center for Security on Campus. • New officers at QC office Tony Lasek and Gary Moore progressing through training phases and should be fully operational by the beginning of the semester.
• Our Department has setup training through the Illinois Terrorism Task Force for surrounding Higher Ed institutions for Emergency Preparedness and Threat Assessment to be held at the Work Net Center later this fall • On 8/16/12 our department is hosting a Webinar through the International Association of Campus Law Enforcement Administrators regarding Title IX education. This will be attended by BHC staff and offered to other local Higher Ed institutions.
District ITS • QC Auditorium Renovation is a key project for the Audio Visual Team this summer. Once finished the room will have all the capabilities of a High Tech Classroom to support student learning. Plus it will also be a fully functional theater with 7.1 surround sound, computerized sound and lighting controls, wireless in-ear audio monitoring for student performers, and the flexibility for many different uses. The capstone portion of the project is the integration of the Theater and High Tech Classroom components. The integration gives an instructor the power to easily control the two faces of this room as if it were one system. • East Campus Academic Computer labs have been transformed on a technical scale over the summer. ITS has embraced a product called Citrix XenDesktop. Citrix allows ITS staff the ability to update software in the labs easily while providing a consistent learning environment to students. Benefits include more frequent updates, better workflow in testing software, quicker and easier deployment, and faster hardware replacement in the event of issues. The combination of Citrix software and our trained staff will allow us to be more responsive to faculty and student needs while providing the consistency to aid in their success. • Banner Human Resources project is one of many large projects being undertaken by the Administrative Systems team. The goal of the project is to utilize our resources more efficiently by integrating our HR systems into Banner. The project began in January, 2012, with a target date for Phase I: Payroll of January 1, 2013. Team members have spent 12 weeks in consultant-led learning and decision support and applying their new knowledge between training sessions with rule and validation set up, data conversion from current systems, and testing. Future tasks include continuation of the above plus 8 more weeks of training/consulting, more testing including parallel testing, finalizing set up and conversions, and instructing all staff how to use the software for timesheet entry. The project is currently on schedule. • Canvas, the new Learning Management System supporting classroom and online learning. This solution replaced Blackboard/WebCT. Canvas was successfully launched May 29, 2012 in time for the 2012 summer term. Prior to launch, multiple learning sessions were offered for faculty, and additional sessions are scheduled in August. Faculty and students alike have expressed how intuitive and easy Canvas is to use. Surveys are currently being conducted to further gauge success and gather improvement points. An improvement for fall is already in available in the form of Single Sign-on with my Blackhawk. Single Sign-on allows students logon to my Blackhawk and open up Canvas without logging in again. • ITS has moved into the new Data Center in the STB. The new center features a dry fire suppression system, redundant industry standard cooling, generator and battery backup power. The new center provides a safe and stable environment for the mission critical systems of the college in support of student learning.
QC Facilities • Completed infrastructure to relocate the phone line in support of Student Services Project and ITS Department. • Completed the landscape for the STB. • Completed our annual Tower Maintenance Inspection to include repainting of the tower will review report findings once received.
• Joint sealed roadway that runs under Bldg 4 and the Horseshoe area, one ramp in parking lot 4 and the center section at entrance of parking lot 2. • Replaced some bad sections of sidewalk coming from parking lot 4 saving $3,800 in contractual costs. • Handled all the parking lot striping for capital projects as well as striping for our annual parking lot maintenance. • Started demo on tennis court area on low priority basis to clean up area and will eventually be put back to grass. • Moving forward to complete security upgrades at the IWNC. The project is scheduled to begin in mid- August and will be completed in 2-3 days. BHC Maintenance Department will handle installation and JCI will complete all programming. The College is saving $1600 in contractual labor costs by utilizing in house labor.
Project Update
Facilities Master Plan
Stakeholder Input
Stakeholder Group Purpose / Function Composition
Works with the Planning Representative(s) from Administrative Team Team to coordinate the College Administration process and logistics
Cross-Section thru Campus Provides input and feedback to Community Advisory Task Force the Planning Team throughout •Faculty the entire process •Staff •Students •Community
Provides specific programmatic Faculty Community Focus Groups input to the Planning Team Staff Administration Students Board
Community-at-Large Town Hall Meetings Input from entire College Community College Community
Input from entire College Electronic Surveys Community-at-Large Community College Community
Administration Provides vision and direction for Community / Business Leaders Steering Committee entire process…checks & Board Representation balances Student Representation Others…
Position Status Report 8/8/2012 Position Title New Replacement Status Replaces Lisa Oberg, Interviews held on Administrative Assistant (Academic Deans) X 8/6 and 8/7
Agri-Business Instructor (FT EC) X Currently On Hold
Computer Science Instructor X Candidate declined offer- will repost
Coordinator of Optional Education X Currently On Hold
CTE Special Projects Coordinator X Currently On Hold Conducting referencing and background Custodian (4 PT) X checks
Dean of Arts and Humanities X New – Fill in 2013
Dean of Business and Technology X Replaces Michael Rivera, Fill in 2012
Dean of Health Sciences X New, Fill in 2013
Dean of Math and Science X Replaces Bettie Truitt, fill in 2013 Director of Facilities Planning, Operations & Maintenance X New, Posted 8/8/12
Educational Advisor (PT) X Checking References
Engineer Technology instructor (FT) X Currently On Hold
Enrollment Clerk (1 PT/PaCE) X New & Currently On Hold until Sept. Interviews on 8/3 & 8/6 (Bonnie Bull retired Enrollment Clerk (1 PT evening/PaCE) X 6/29)
Enrollment Services Specialist X Candidate undergoing skills testing
Groundskeeper (PT EC) X Reposted
HVAC Mechanic (2 PT) X Currently On Hold (1 position filled)
Mathematics Instructor (2 FT EC) X Reposted
Recruitment Coordinator (EC) X Ashley Middleswarth starts 8/13/12
Science Lab Tech (PT/EC) X Still Posted
Sr. Network Analyst X Need to Repost
Sr. Systems Analyst X Currently On Hold
Student Systems Administrator X Interviews held week of 8/13/12
Veterinary Tech Instructor (FT EC) X Currently On Hold
Vice President for Instruction X Replaces Rose Campbell, fill in 2012
Welding Instructor (EC) X Mark Washburn starts 8/13/12
The Journey Continues….
• Nine small group committees organized around the nine criteria categories have submitted their responses to the questions outlined in their respective categories. The office of Planning and Institutional Effectiveness is in the process of clarifying • and editing, when appropriate, the responses. The office continues to work collaboratively with each small group to ensure continuity and accuracy of the Systems Portfolio.
• Faculty were introduced to the first Portfolio draft and during Assembly Day and asked to review and provide feedback on the first category: Helping Student Learn.
• All nine categories are available for a first review by any faculty and or staff member.
• Feedback received by September 7th will be reviewed and appropriately incorporated into the Portfolio. A second reading of the Portfolio is targeted to be available by September 28, 2012
Report Card
BR#8360
Board Report #8361 August 16, 2012
Board Report #8362 August 16, 2012
Board Report #8363 August 16, 2012
BLACK HAWK COLLEGE
BOARD REPORT
Board Report # 8364 August 18, 2012
AWARD OF CONTRACT FOR ADMINISTRATIVE SOFTWARE MAINTENANCE FOR FY 2013 REPORT: Each fiscal year, the College needs to renew the administrative software maintenance with Ellucian (formerly SunGard Higher Education), of Malvern, Pennsylvania, owners of the Banner software and related systems. In accordance with Board of Trustee policy, the College normally advertises for bids. In those instances where this process is applicable, normal bid procedures are followed. However, in a large number of cases, such as this one, the services or software is proprietary in nature and does not lend itself to the bid process.
The Banner software currently supports student services and records, financial aid services and records, and financial records, and includes web-based student and faculty services, communications through the College web portal, and a business process workflow efficiency tool. Maintenance for the Banner Software Bundle (Flexible Registration, Degree Works, Human Resources, and Document Management Suite) and Oracle licenses for the recent server upgrades are also included. Maintenance costs include maintenance support and new software releases for all components. Costs for this year have increased as it is the first full year of maintenance for the Banner bundle software products and includes additional Oracle licensing for the Banner server upgrade. The cost will be $241,579 with funding coming from FY13 Restricted funds.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the award of contract for administrative software maintenance to Ellucian Corporation of Malvern, Pennsylvania, in an amount not to exceed $241,579 with funding to come from FY13 Restricted funds.
Reviewed and Prepared by:
Michael Phillips Thomas R. Baynum Vice President for President Administration
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8365 August 16, 2012
APPROVAL TO INCREASE EAST CAMPUS SCIENCE LAB ADDITION PROJECT BUDGET
REPORT: In February of 2012 the Board of Trustees and the ICCB approved using $2,845,128 for the planning and construction of the East Campus Science Lab addition. When all components of the project are totaled the final amount, as stated below, increases the project from $2,845,128 to 3,010,451 for a total increase of $165,223.
D. Joseph Construction $2,334,000 Contingency 8% $186,720 Construction Total Cost $2,520,720 A&E Fees $237,128 Reimbursable Expense $20,000 IT $140,000 Furniture $40,000 Site Utilities $40,000 Art $12,603 Total Cost of Project $3,010,451
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the increase of the East Campus Science Lab addition project budget from $2,845,128 to $3,010,451for a total increase of $165,223. The project budget increase will be funded by FY-10 general obligation bond funds.
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Reviewed and Prepared by:
Michael R. Phillips Thomas B. Baynum Vice President for Administration President
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8366 August 16, 2012
AWARD OF CONTRACT FOR EAST CAMPUS SCIENCE LAB ADDITION
REPORT: The existing science labs are original to the construction of the East Campus and in need of updating. After exploring renovation of the existing space, consideration was then given to constructing new labs to complement current instructional approaches in the chemistry and biological sciences. With an emphasis on growing East Campus enrollments, the new space will serve campus science instruction needs into the future. In addition, the existing labs will provide an effective transitional space for agronomy and horticultural science courses as well as other agriculture-based science courses not currently able to use science lab space on a regular basis. Depending on future projects, the vacated lab space is perfectly located in a core instructional area of campus making it ideal for conversion into any configuration needed to meet future instructional needs including traditional classroom or computer lab space.
The science lab addition will primarily be used for credit instruction for courses in chemistry, biology, and the physical sciences including Chemistry 101, 102, and 110; Physical Science 101; Biology 100, 105, 106, 145, 146, 200, 211, and 261; and Physics 101 and 102. These courses fill requirements for both transfer and career program students.
A bid process was completed in accordance with College procedures and Illinois law. Advertisements for Requests for Proposal were placed in the Moline Dispatch, Kewanee Star Courier, and Peoria Journal Star as stated by the Black Hawk College Board of Trustees policy.
Company Bid D. Joseph Construction, Peoria, IL $2,334,000 Bishop Brothers, Inc. Peoria, IL $2,400,885 Hein Construction, Inc. Galesburg, IL $2,413,800 Swanson Construction Bettendorf, IA $2,487,000 D.J. Sickley Construction, Inc. Peru, IL $2,488,009 Laverdiere Construction, Macomb, IL $2,497,000 Leander Construction, Canton, IL $2,579,000 Bush Construction Davenport, Ia $2,580,000 Core Construction Morton, IL $2,586,000 Hillebrand Construction, Davenport, Ia $2,645,531
D. Joseph Construction, from Peoria, IL submitted the overall low bid for the construction of the East Campus Science Lab addition.
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves the award of contract for construction of the East Campus Science Lab addition to D. Joseph Construction in the amount of $2,334,000 with an eight percent contingency of $186,720 for a total project cost of $2,520,720; the project will be funded with FY-10 general obligation bond funds.
Reviewed and Prepared by
Michael R. Phillips Thomas B. Baynum Vice President for Administration President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8367 August 16, 2012
APPROVAL TO INCREASE EAST CAMPUS SCIENCE LAB ADDITION SANITARY SEWER UPGRADE PROJECT BUDGET
REPORT: In June of 2012 the Board of Trustees approved using $186,000 for the planning and construction of the East Campus Sanitary Sewer upgrade. When all components of the project are totaled the final amount, as stated below, increases the project from $186,000 to $214,247 for a total increase of $28,247.
Valley Construction $179,770 Contingency 10% $17,977 Construction Total Cost $197,747 A&E Fees $15,500 Reimbursable Expense $1,000 Total Cost of Project $214,247
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the increase of the East Campus Sanitary Sewer upgrade project budget from $186,000 to $214,247 for a total increase of $28,247. The project budget increase will be funded by excess Protection, Health and Safety funds.
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Reviewed and Prepared by:
Michael R. Phillips Thomas B. Baynum Vice President for Administration President
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8368 August 16, 2012
AWARD OF CONTRACT FOR EAST CAMPUS SANITARY SEWER UPGRADE
REPORT: During planning for the East Campus Science Lab addition it was determined that the existing six inch sanitary sewer that serves Buildings A , B, C and Prairie Point apartments is not sized adequately for the lab addition or future buildings on campus. To accommodate future growth at the East Campus the A&E team has recommended installing a ten inch sanitary sewer. The new sanitary sewer will serve the science lab addition, Prairie Point apartments and future buildings and will be installed in such a way that the existing buildings can be connected at some point in the future. The project will be funded by excess Protection, Health and Safety funds.
A bid process was completed in accordance with College procedures and Illinois law. Advertisements for Requests for Proposal were placed in the Moline Dispatch, Kewanee Star Courier, and Peoria Journal Star as stated by the Black Hawk College Board of Trustees policy.
Company Bid Valley Construction, Rock Island, $179,770 IL Laverdiere Construction, Macomb, $197,000 IL Hoerr Construction, Peoria, IL $282,135
Valley Construction, from Rock Island, IL submitted the overall low bid for the construction of the East Campus Sanitary Sewer upgrade.
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves the award of contract for construction of the East Campus Sanitary Sewer upgrade to Valley Construction in the amount of $179,770 with a ten percent contingency of $17,977 for a total project cost of $197,747; the project will be funded with excess Protection, Health and Safety funds.
Reviewed and Prepared by
Michael R. Phillips Thomas B. Baynum Vice President for Administration President
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8369 August 16, 2012
AWARD OF CONTRACT FOR PREFERRED VENDORS PRINTING AND COPYING SERVICES DISTRICT-WIDE
REPORT: The College has identified the need to select preferred vendors that will provide color printing and copying services. The preferred vendors recommended below were selected using the approved bidding process. Selecting multiple approved preferred vendors will provide flexibility and help keep overall costs low by maintaining competition among the preferred vendors. The College shall regularly monitor and evaluate each vendor’s performance, and rebid these services periodically.
Specifications were developed in cooperation with the Purchasing and Marketing Departments, and a bid process was completed in accordance with College procedures and Illinois law. Advertisements for Requests for Proposal were placed in the Moline Dispatch and the Kewanee Star Courier, as stated by the Black Hawk College Board of Trustees policy. Bids were sent in April to nine (9) companies. Four (4) proposals were received with pricing for some, but not all of the jobs listed. Therefore, a second RFP was sent in July to sixteen (16) companies and eight (8) proposals were received with ample pricing competition for the jobs listed in the RFP. Vendors listed below submitted the lowest price per listed category and met all requirements of the bid:
JOB DESCRIPTION VENDOR COST PER AVERAGE SIZE Student Handbook Fidlar $3154.95/4000 Horse Manual Fidlar $742.78/250 Fall, Spring, and Summer Schedule 40 pages Maquoketa Press $1836.10/7000 PaCE Schedules 40 pages Maquoketa Press $7793.75/72500 Brochure A - 8.5 x 11, no gloss, 1/1, no bleeds One-Step $75/2500 Brochure B - 8.5 x 11, gloss, 4/4, full bleeds One-Step $75/250 Flyers One-Step $36/200 Training Manual A One-Step $37.50/15 Training Manual B One-Step $165.90/30 Training Manual C One-Step $60.90/15 Training Manual D One-Step 63.6/15 Post Card A One-Step $20/1000 Post Card B One-Step $80/1000 Post Card C One-Step $80/500 Catalogs Pinney Printing $17305.46/4000 Envelopes #10 w/ bulk permit number Pinney Printing $248.13/7500 Envelopes, #10 plain, w/window and return address Pinney Printing $853.81/25000 Envelopes, #10 plain, no window and return address Pinney Printing $185.19/5000 Envelopes, #9 plain postage paid, business reply Pinney Printing $244.62/7500 Envelopes, 9 X 12 catalog envelope w/ return address, w/ adhesive Pinney Printing $288.04/3000 Business Cards Printer's Mark $21/250 Handbill Printer's Mark $103/500 Poster QC Press $5/20 Large Brochure 11 x 17, 4/4, full bleeds QC Press $11/50
Vendors were asked to bid the print jobs based on annual volume at an average order size, enabling the College to provide quality print at the most effective cost. Based on historical purchases of these print jobs, the estimated annual cost will be driven down to approximately $75,660.00, with an estimated savings of $35,000 per year.
The College proposes to use Printers Mark, Fidlar Printing, Pinney Printing, QC Press, One- Step Print Solutions, and Maquoketa Press for printing and copying needs District-Wide. The College has satisfactorily used QC Press, One-Step Print Solutions, and Maquoketa Press in the past, and will work closely with Printers Mark, Fidlar Printing, and Pinney Printing to ensure the College receives quality printing and on-time deliveries.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the Award of Contract for Preferred Vendors, Printing and Copying Services, District-Wide, to Printers Mark of Rock Island, Illinois; Fidlar Printing of Davenport, Iowa; Pinney Printing of Clinton, Iowa; QC Press of Moline, Illinois; One-Step Print Solutions of Davenport, Iowa; and Maquoketa Press of Maquoketa, Iowa. These preferred vendors are recommended for two (2) years, with an option for the College to renew for three (3) additional one-year terms.
Reviewed and Prepared by
Michael R. Phillips Thomas B. Baynum Vice President for Administration President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8370 August 16, 2012
ASSIGNMENT OF DUTIES AND RESPONSIBILITIES IN CONDUCTING NON-PARTISAN BOARD OF TRUSTEES ELECTION (LESLIE T. ANDERSON, VICE PRESIDENT FOR FINANCE)
REPORT: The Community College Act and the Illinois Election Code assign the duties for conducting the non-partisan elections to the Secretary of the Board of Trustees of each college district. These documents allow the Secretary of the Board and the Board of Trustees to assign those duties and responsibilities to another person.
It is recommended that Leslie T. Anderson, Vice President for Finance, be designated as the person in charge of conducting the non-partisan elections to the Board of Trustees, and that she be assigned the duties otherwise assigned to the Secretary of the Board in conducting these elections.
RECOMMENDATION:
It is the recommendation of the Secretary of the Board of Trustees that Leslie T. Anderson, Vice President for Finance, be assigned the duties and responsibilities otherwise assigned to the Secretary of the Board in conducting the Board of Trustees non-partisan elections.
David L. Emerick, Jr. Secretary, Board of Trustees
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8371 August 16, 2012
APPROVAL OF AGREEMENT BETWEEN BLACK HAWK COLLEGE AND EASTERN IOWA COMMUNITY COLLEGE DISTRICT FOR RECIPROCITY OF CAREER PROGRAMS – 2012-2013
REPORT: Since January of 1975, an educational agreement approved by the Board of Trustees has been in effect with Eastern Iowa Community College District at its Scott Community College campus located in Bettendorf, Iowa, which has enabled students from each college to enroll in certain career programs offered at the other college and not offered at their home college. This reciprocal arrangement has been successful, and both colleges would like to continue the agreement.
Upon approval of the agreement, career programs at Scott Community College available to Black Hawk College students will include Auto Collision Repair Technology; Culinary Arts; Dental Assisting; Diesel Technology; Health Safety and Environmental Technology (HSET); Heating Ventilating & Air Conditioning; Interior Design; Interpreter Training Program (discontinued after current students complete); and Truck Driving.
Likewise, students from Scott Community College will be allowed to enroll in the following career programs offered by Black Hawk College: Equestrian Science Technology; Fire Service Officer; Horse Science Technology; International Trade; Law Enforcement (AAS or Certificate option only); Massage Therapy and Bodywork; and Physical Therapy Assistant (PTA).
The tuition rate per credit hour will be at the resident tuition rate charged by either Black Hawk College or Scott Community College.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the educational agreement with Eastern Iowa Community College District which allows for reciprocity for the career programs listed above for a period beginning July 1, 2012 through June 30, 2013, at the resident tuition rate charged by either Black hawk College or Eastern Iowa Community College District.
Reviewed and Prepared by:
Bettie Truitt, PhD Thomas B. Baynum Vice President of Instruction President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8372 August 16, 2012
PURCHASE OF UNLIMITED ACCESS VIA METROLINK FIXED ROUTE SERVICE
REPORT: Black Hawk College desires to enter into a contract with MetroLINK to provide certain fixed route service to students, faculty, and staff during published hours and published frequencies. Some of the routes will be serviced by an outside transit provider for the Black Hawk College East Campus.
MetroLINK will honor the current photo identification cards for students, faculty, and staff and regard it as prepaid fare.
The following campus locations will be included in this agreement: Quad Cities Campus, Outreach Center, Illinois WorkNET Center, Technology Center, and East Campus.
Black Hawk College will compensate MetroLINK as described below:
FY2013 $35,400 FY2014 $37,170 FY2015 $39,028
RECOMMENDATION:
It is the recommendation of the President that the Board of Trustees approves the contract with MetroLINK to provide unlimited access via fixed route service to the designated Black Hawk College location as described above.
Reviewed and Prepared by:
Richard Vallandingham Thomas B. Baynum Vice President for Student Services President
AGREEMENT BETWEEN METROLINK AND BLACK HAWK COLLEGE for UNLIMITED ACCESS VIA METROLINK FIXED ROUTE SERVICE
This Agreement for unlimited access via the MetroLINK for fixed route service for students, faculty, and staff of the following Black Hawk College locations: Quad Cities Campus, Moline, IL; Outreach Center, East Moline, IL; Illinois WorkNET Center, Moline, IL; Adult Learning Center, Rock Island, IL; Community Education Center (CEC), Kewanee, IL; and to the Black Hawk College East Campus as needed, located in Galva, IL, effective as of August 20, 2012, is hereby entered into by and between the Rock Island County Metropolitan Mass Transit District, a special governmental district formed in accordance with the Illinois Local Metropolitan Mass District Transit Act (hereinafter referred to as “MetroLINK”), and Black Hawk College, an Illinois Community College (District #503, hereinafter referred to as “BHC”). MetroLINK’s business office is located at 1515 River Drive, Moline, IL 61265. BHC business office is located at 6600 34th Avenue, Moline, IL 61265.
WITNESSETH:
WHEREAS, BHC desires to provide certain fixed route service to students, faculty and staff of the BHC locations as stated above;
WHEREAS, MetroLINK provides regular fixed route service over established routes during published hours and published frequencies;
WHEREAS, such MetroLINK regular fixed route service provides a satisfactory means of transporting many BHC faculty, staff, and students; and
WHEREAS, MetroLINK intends to contract with an outside transit provider to provide a regular fixed route to students, faculty and staff of the Black Hawk College East Campus;
WHEREAS the use of the MetroLINK fixed route service by faculty, staff, and students is advantageous to the College as well as the Quad Cities;
THEREFORE, be it resolved that the following responsibilities be carried out by the parties to this agreement as set forth below:
ARTICLE I – RESPONSIBILITIES OF METROLINK
1. MetroLINK will honor the current BHC faculty, staff and student photo identification card when presented by current BHC faculty, staff and students to MetroLINK transit operators, and regard it as prepaid fare. 2. As to Black Hawk College Quad Cities Campus (Moline, Illinois), MetroLINK shall provide its established and regularly publicized fixed route service, without limit, to BHC faculty, staff, and students upon presentation of their current BHC photo identification card. 3. As to the Community Education Center (Kewanee, Illinois) and Black Hawk College East Campus (Galva, Illinois), the parties agree as follows: a. MetroLINK intends to utilize its best efforts to negotiate with Selected Contractor for the purpose of entering into a Transportation Service Agreement (“TSA”) which is acceptable to MetroLINK in form and substance, all according to MetroLINK’s sole discretion; and a duly executed TSA is a precondition to MetroLINK’s obligations in this Agreement. b. In the event the TSA is not entered into by and between MetroLINK and Selected Contractor on or before August 20, 2012, or such other time as the parties hereto mutually agree in writing, this Agreement shall be regarded as null and void.
c. MetroLINK shall provide a TSA-prescribed fixed route (Exhibit A, attached), to current BHC faculty, staff, and students upon presentation of their current BHC photo identification card; and d. BHC consents to MetroLINK’s assignment of this Agreement or the delegation of MetroLINK’s duties thereunder to a third party in accordance with the TSA. 4. As a provider of fixed route services in accordance with state statute and in furtherance of its duties under this Agreement, MetroLINK (or its delegate pursuant to the TSA, as the case may be) shall maintain sole control over its operations and BHC shall not have, and shall not exercise any control over MetroLINK operations in connection with providing the aforementioned services.
ARTICLE II – RESPONSIBILITIES OF BHC
1. BHC shall identify current faculty, staff and students at the Black Hawk College locations: Quad Cities Campus, Moline, IL; Outreach Center, East Moline, IL; Illinois WorkNET Center, Moline, IL; Adult Learning Center, Rock Island, IL; Community Education Center (CEC), Kewanee, IL; and to the Black Hawk College East Campus, Galva, IL through the issuance of a BHC photo identification card. 2. BHC shall compensate MetroLINK for the services described in this Agreement as follows (Fiscal Years noted below are representative of BHC’s Fiscal Year cycle):
FY 2013 - $35,400 FY 2014 - $37,170 FY 2015 - $39,028
Payment to MetroLINK shall be remitted in full within 30 days of invoice submittal. Invoices will be submitted at the beginning of each Fiscal Year (July 1).
IN WITNESS, WHEREOF, the parties hereto have caused this Agreement to be executed by the signatures of their duly authorized representatives and the dates indicated.
ROCK ISLAND COUNTY METROPOLITAN MASS TRANSIT BLACK HAWK DISTRICT (MetroLINK) COLLEGE
By: By:
Name: ____ Name:
Title: Title:
Date: Date:
BLACK HAWK COLLEGE BOARD REPORT Board Report #8373 August 16, 2012
APPROVAL TO DESIGNATE MEDIA BUYER AS PREFERRED VENDOR
REPORT: To maximize the value of our marketing and communications investment, Black Hawk College works with a media buying and marketing company to research our target markets and identify the most productive and cost-effective way to deliver our advertising and promotional message by commercial radio, network TV and cable TV throughout District 503. The company currently providing this service to the College is Henry Russell Bruce (HRB) with offices in Cedar Rapids and Davenport. HRB has superior media research capabilities, access to programming rating services such as Arbitron, outstanding references, and a proven track record of developing creative concepts and media placement for higher education, including clients such as the University of Iowa and Wartburg College.
HRB has provided media buying services to the College since FY2010. Media buyers are compensated at an industry standard rate of 15% of the advertising placement cost. This fee is paid by the media company and not by Black Hawk College. Because of this, the College receives the benefit of the buyer’s expertise and resources at no cost and we often realize significant savings that we would not realize without the service. For example, in the first six months of the relationship we worked with HRB to reduce our radio advertising expense by $25,000 while improving our ad placements and total impressions.
The College identifies and advertises to several target markets. The Quad-Cities does not have enough commercial radio and network and cable TV stations covering each demographic to create an environment for competitive bidding. As the primary contact to the advertising media for multiple clients, HRB uses this leverage on behalf of all its clients to get the best advertising rates for programming targeted to our specific audiences.
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves Henry Russell Bruce as a preferred vendor for media buying services for an initial period of three (3) years with two (2) one-year extensions at the College’s option.
Thomas B. Baynum President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8374 August 16, 2012
APPROVAL TO ISSUE REQUEST FOR PROPOSAL (RFP) FOR LEGAL SERVICES DISTRICT WIDE
REPORT: In September of 2008, the Board of Trustees re-appointed the firm of Pappas & Schnell of Rock Island, Illinois as the Board attorney by extending the previous three-year agreement.
In accordance with College procedure and State statute, the College is requesting approval to undertake a formal Request for Proposal (RFP) process for the purposes of appointing Board Legal Counsel.
Legal services to be provided include, but are not limited to: • Employment/Human Rights/Personnel • Retirement/Benefits Law • State and Federal laws governing Illinois Community Colleges • Legal research and litigation • Contract creation and review • Tax/Audit/Financial/Grant issues
A draft version of the recommended RFP is attached for your review.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees provide approval for the College to issue a Request for Proposal for Legal Services.
Reviewed and Prepared by:
Leslie T. Anderson Thom Baynum Vice President for Finance President
PURCHASING DEPARTMENT 6600 34TH AVENUE MOLINE, IL 61265
DATE: ______, 2012 TO BE OPENED ON ______, 2012
RFP __ - __ ***IMPORTANT*** SHOW “RFP __ - __ ” ON OUTSIDE OF MAILING ENVELOPE
REQUEST FOR PROPOSAL (RFP) LEGAL SERVICES, DISTRICT WIDE RFP __ - __
Pursuant to the provisions of Section 3-27.1 of the Illinois Public Community College Act and rules and regulations adopted thereunder, sealed Proposals subject to the conditions and requirements made a part hereof will be received until 2:00 p.m. local time, on _____day, ______, 2012, in the Purchasing Office at Black Hawk College, Quad Cities Campus, located at 6600 34th Avenue in Building One, Second Floor, Room 282, then publicly opened immediately thereafter when possible, in the Black Hawk Room located in Building One, Second Floor, Room 255 for furnishing the goods or services described below, to be delivered or performed at the location(s) stated. Whether or not a Proposal is timely shall be determined by reference to the clock located in the Purchasing Office of the College, and the determination of whether or not a Proposal is timely in accordance with that clock shall be at the sole discretion of the Black Hawk College Purchasing Office and Board of Trustees, whose decision on that issue shall be final.
VENDOR INFORMATION: REFER INQUIRIES TO: MIKE MELEG Contact: BLACK HAWK COLLEGE th Company: 6600 34 AVENUE Address: MOLINE IL 61265 City/State/Zip:
TELEPHONE: (309) 796-5002 Telephone: IV. Fax Number: EMAILV. ADDRESS: [email protected] Email Address:
VI.
GENERAL Proposals are subject to the attached Standard Terms and Conditions.
USING DEPARTMENT District wide PURPOSE Black Hawk College (BHC), with locations in Moline, Kewanee, and Galva, Illinois, is seeking Proposals from qualified legal services Firms located, licensed, and authorized to do business in the State of Illinois. The College desires to enter into an Agreement for an initial term of three years, commencing July 1, 2014, ending June 30, 2017, with an option for the College to renew for two (2) additional one-year terms. The Firm shall act as its counsel on an as-needed, fee-for-service basis, in matters typically pertaining to, but not limited to:
• Employment/Human Rights/Personnel • Retirement/Benefits law • State and Federal laws governing Illinois Community Colleges: How the laws relate to BHC Board of Trustees policy, and the role of the Board as the governing body and legal entity of BHC. Legal Counsel for Board of Trustees Elections • Representing BHC concerning legal issues and in litigation; legal research and letters of opinion • Assisting BHC with risk management and identification of potential liability concerns • Contract creation and review • Student issues • Tax/Audit/Financial/Grant issues
Firm may be selected from among responding Firms based on a thorough analysis of each Firm’s ability to provide BHC with highly qualified and responsive consultation and representation at cost-effective fees.
In accordance with Board Policy 10.35, the Board of Trustees shall employ the services of an attorney who will act as its counsel on legal matters by direction of the Board of Trustees. Therefore, the attorney is accountable to the Board and will work with the College Board Chairman, the Board of Trustees, College President, Vice Presidents and others at the direction of the Board of Trustees.
PROFILE OF BLACK HAWK COLLEGE Black Hawk College operates within the Illinois Community College District #503, an area encompassing 2,200 square miles in nine counties of northwestern Illinois. In addition to full-service campuses in Moline and Galva, the College owns and operates services at the Outreach Center in East Moline, the Illinois workNet Center and a welding lab in Moline, the Technology Center in Rock Island and the Community Education Center in Kewanee. The College annually serves nearly 20,000 credit and non-credit students in 56 degree and 48 occupational certificate programs.
The College employs approximately 720 full-time and part-time faculty and staff. Of the total employed, 347 or 48 percent are full-time employees. The employee community is organized into four different collective bargaining units: • Support staff are in the UAW Local 2282. • Adjunct faculty are in the AFT Local 4939. • Public safety officers are in the Police Chapter United Professionals of BHC IEA-NEA. • Full-time faculty and professional technical employees are in the IFT Local 1836.
Administrators and professional staff are not unionized.
TIME TABLE DATE EVENT ___ __, 2012 Mailing of Request for Proposal RFP __ - ______, 2012 Notice of Intent to Bid (Attachment E) form due ___ __, 2012 Proposals due at 2:00 p.m. in the Purchasing Office ___ __ - ___ __, 2012 Oral Presentations ___ __, 2012 Anticipated Board of Trustees Approval ___ __, 2012 Anticipated Award of Contract
NOTICE OF INTENT TO BID Vendors are requested to submit the “Notice of Intent to Bid” form, Attachment E, via e-mail to Mike Meleg at [email protected] by ______, 2012.
PROPOSALS DUE Proposals will be received until 2:00 p.m. local time, on _____day, ______, 2012, in the Purchasing Office at Black Hawk College, Quad Cities Campus, located at 6600 34th
Avenue in Building One, Second Floor, Room 282, then publicly opened immediately thereafter when possible, in the Black Hawk Room located in Building One, Second Floor, in Room 255
PROPOSAL EVALUATION Proposals will be evaluated on the basis of the offer most advantageous to the College, considering services offered and responsiveness to the RFP requirements. The College may choose to select a “Short-List” of no more than three (3) “Finalist” Firms; those Short-Listed Firms may be required to provide any additional information the College needs to make its final selection.
ORAL PRESENTATIONS Short-Listed Firms who submit Proposals may also be required to make an Oral Presentation to the College. Such presentations provide an opportunity for the College to hear the Firm’s presentation, interview the Firm, discuss their Proposal, ask questions, and insure a thorough mutual understanding. Those Firms will be given advance notification for a specific presentation time during the week of ______, 2012.
PROPOSAL RESPONSE REQUIRED COMPONENTS
• Notice of Intent to Bid Form (Attachment E) completed and returned by ______, 2012. • Submit EIGHT copies (one original and seven copies) of the sealed Proposal, plus one more copy on CD or flash drive in the Purchasing office by 2:00 p.m. local time, on _____day, ______, 2012. • Two copies of the original signed Execution of Proposal (Attachment C). • Original signed Vendor Certification (Attachment D), typewritten or printed in ink, must be submitted.
MANDATORY PROPOSAL RESPONSE REQUIREMENTS The Proposal shall demonstrate the qualifications, competence, and capability of the Firm seeking to provide legal services to BHC in conformity with the requirements of this RFP. The Proposal shall be indexed with Tabs 1 through 9 and address all of the points outlined below, be prepared simply and economically, and provide straightforward and concise descriptions and answers to satisfy the requirements of this RFP. While additional data may be presented, the following subjects and questions must be addressed:
1. Cover Letter: The Proposal shall begin with a letter of introduction, approximately one page in length, including the official name, address, telephone number, fax number, e-mail address and website of the Firm submitting the Proposal. Also include the contact name, address, telephone number, fax number and e- mail address of the person who will be authorized to act on behalf of the Firm during the Proposal process. The cover letter shall be signed by an officer of the Firm authorized to bind the Firm to all commitments made in the Proposal. 2. Narrative Response: a. Qualifications: Provide background information on the Firm, including but not limited to: i. Business overview (i.e. history, date of inception, age and size of Firm, Illinois office locations that would serve BHC, etc). ii. Size of law staff. iii. Experience with State and Federal laws governing Illinois Community Colleges, and State and Federal employment and employer labor law. iv. The earliest date the Firm would assume BHC as a client. v. Fees/Costs: Provide information pertaining to fees or costs associated with the Proposal for providing the services, including, hourly rates for employees. This information should separately itemize fees and costs for the services provided. vi. Any additional information pertinent to BHC’s requirements. 3. References: List names, titles, addresses, and phone numbers of key contacts for at least 3 existing customers for whom comparable work has been performed. 4. State whether the Firm, its officers, partners, principals, associates, or employees, that are expected to perform services under this RFP, have been disciplined, admonished, warned, or had any license,
registration, charter, certification, or any similar authorization to engage in the legal profession suspended or revoked for any reason. 5. State whether or not the Firm been disqualified by any public agency or College, or been terminated due to inadequate performance. If so, explain under what circumstances this disqualification or termination occurred. 6. Biographies: a. Provide detailed resumes and experience of the lead individual and all other individuals who would actually perform work on BHC matters. Specify the role each would play, as well as what backup coverage would be available in time of conflicting engagements. Please detail all experience in, but not limited to, the following: i. Legal training ii. Years of practice in Public and Private sector iii. Area of specialization iv. Date of admittance to Illinois Bar v. Litigation experience vi. Labor contract interpretation and administration. vii. Labor and employment law consultation and advice. viii. Collective bargaining. ix. Mediation. x. Fact-finding. xi. Arbitration. xii. Unfair labor practices. xiii. Bargaining unit clarification / modification / decertification. xiv. Representation in matters of employment law (Human Rights Commission, Superior Court, Department of Labor, arbitrations, etc). xv. Labor strategizing with Community Colleges and Boards of Trustees. xvi. Demonstration of a satisfactory court track record. xvii. Professional affiliations b. Identify the accessibility of the proposed designated lead Attorney, and the response time that individual offers to BHC. 7. Conflicts of Interest disclosure: a. Disclose any family or material financial relationships that the Firm or any Firm employee has that may create a conflict of interest or the appearance of a conflict of interest in contracting with BHC. b. Disclose any other matter that the Firm believes may create a conflict of interest or the appearance of a conflict of interest in contracting with BHC. c. Describe any procedures the Firm has, or would adopt, to assure BHC that a conflict of interest would not exist with the Firm in the future. 8. Insurance a. Provide a Certificate(s) of Liability Insurance, evidencing the level of coverage for worker’s compensation, professional liability, and general liability insurance the Firm carries. The adequacy of protection shall be subject to the approval of BHC. 9. Any other information that will permit BHC to determine capability of the Firm to meet all contractual requirements.
SELECTION CRITERIA After the Proposal Due Date, BHC will begin to evaluate the Proposal packages. It is anticipated that final action will be determined by BHC’s Board of Trustees at the ______meeting.
BHC will select the Firm that best meets the requirements based on the information contained in response to the Request for Proposal, any reference checks conducted, and the information presented during any interviews conducted as part of the selection process. Specifically, the Selection Committee will review and consider the following. Merit will be evaluated with emphasis on the following factors: 1. The quality and comprehensiveness of the submission. 2. Depth and breadth of experience and expertise in the practice of law, most specifically in those matters most often encountered in Illinois public sector employment, labor, and the State and Federal laws governing Illinois Community Colleges. 3. Time available to dedicate to BHC concerns. 4. Demonstrated professional ethics.
5. Ability to become and stay familiar with the on-going business of BHC. 6. Experience, understanding, and ability to work with Board of Trustees, President and Vice Presidents of Black Hawk College, and others as needed. 7. Ability to attend work sessions and meetings with Board and staff when requested. 8. Cost of services and retainer. 9. Any other information that would assist BHC in the selection process.
BHC reserves the right to request any additional information from individual Firms. Additional data, including additional interviews, may be requested by the Board of Trustees to assist in making the final decision.
INSTRUCTIONS TO VENDORS
1. GENERAL Sealed Proposals addressed to Mike Meleg, Purchasing, 6600-34th Avenue, Moline, Illinois, 61265 and marked with Proposal RFP __ - __ are due no later than 2:00 p.m. local time on ____day, ______, 2012__ - ____ - __. Unsigned or late bids will not be considered.
2. TERMINATION OF CONTRACT The College may terminate any award of Contract without cause and for its convenience at any time. In the event of default or non-compliance with the terms of the Proposal, it may be terminated immediately. In the event of termination, the Vendor shall be obligated to complete all of its obligations and responsibilities under the terms of this Proposal for collections in process.
3. POSTPONEMENT OF OPENINGS A bid opening may be postponed by the College, even after the time scheduled for bid opening, if the College has reason to believe that the bids of an important segment of bidders have been delayed in the mails, or in the communication system specified for transmission of bids, for causes beyond their control and without their fault or negligence (e.g., flood, fire, accident, weather conditions, strikes, or College equipment blackout or malfunction when bids are due); or emergency or unanticipated events interrupt normal College processes so that the conducting of bid openings as scheduled is impractical. At the time of a determination to postpone a bid opening, the new time and date shall be communicated by issuance of an addendum to the prospective bidders who are likely to attend the bid opening. In the case of urgent College requirements precluding the communication of an addendum, the time specified for opening of bids shall be deemed to be extended to the same time of day specified in the bid on the first work day on which normal College processes resume. In such cases, the time of actual bid opening shall be deemed to be the time set for bid opening for the purpose of determining “late bids”. The College shall maintain records in the bid file explaining the circumstances of the postponement.
4. ERRORS AND OMISSIONS All documents shall be completed and submitted as requested by the College. No claim for errors or omissions in the Proposal will be considered. Vendors will be held strictly to the Proposal as submitted. Proposals may be withdrawn in writing, facsimile, or in person prior to the closing date and time. No Proposal may be withdrawn for a period of ninety (90) days following the opening of the Proposals.
It is the responsibility of the Vendor to examine the site and all conditions thereon. The Proposal shall take into consideration all such conditions as may affect contract Work. No additional expense will be allowed for failure to be so informed.
5. COMPLETENESS AND COMPLIANCE Proposals will be reviewed for completeness and compliance with all requests and requirements, including Proposal instructions, specifications, and terms and conditions of the Proposal. Proposals that fail to comply with the essential requests and requirements of the RFP may be rejected as non- responsive and eliminated from further consideration.
6. COMPLIANCE WITH LEGISLATION Vendor's signature shall be construed as acceptance of, and willingness to comply with, all provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers, preference to citizens of the United States and residents of the State of Illinois, discrimination and intimidation of employees, including Executive Order #11246. Provision of said acts are hereby incorporated by reference and become a part of this Proposal and specifications. The Vendor shall also comply with applicable state and local laws, ordinances and regulation, and OSHA standards.
7. PREVAILING WAGE Vendor’s signature shall be construed as acceptance of; and willingness to comply with, all provisions of the Illinois Compiled Statutes, Chapter 820, 130/1-130/12, Employment Wages and Hours Prevailing Wage Act. All laborers, workmen and mechanics engaged in construction will be paid not less than the "Prevailing Wage."
8. FIRM PRICES All prices are to be F.O.B. Black Hawk College, Moline, Illinois, freight prepaid. Prices submitted on this document should be considered firm for a period of ninety (90) days from the due date as stated on the cover sheet of this document.
9. EVALUATION, ACCEPTANCE, NEGOTIATIONS, AND AWARD Black Hawk College reserves the right to negotiate with any Vendor considered qualified or to make an award without further discussions. The College highly recommends that a Vendor’s initial Proposal reflect Vendor’s terms most favorable to the College. Financial as well as other factors will be considered in the evaluation. Proposals from the Vendor should be submitted to Black Hawk College in the most favorable terms possible from the standpoint of cost. Although cost is an important factor, the College is not obligated to award the contract solely on the basis of lowest cost and reserves the right to use other subjective criteria and will make the award as best suits the interests of the College. Perceived inadequacy in any area may disqualify a Proposal.
Black Hawk College reserves the right to accept or reject any or all Proposals and waive any irregularities. The College reserves the right to request additional information or clarification on any matter included in the Proposal. Upon selection of the Vendor, Black Hawk College and the Vendor will enter into an appropriate contract setting forth the terms and conditions of the parties’ rights and obligations. Such contract will substantially follow the terms set forth herein except that Black Hawk College reserves the right to make changes.
The College will not pay for any information requested nor is it liable for costs incurred by the Vendor in responding to this request. Proposals that are elaborate (e.g. expensive artwork) beyond that sufficient to present a complete and effective Proposal are neither necessary nor desired. All costs incurred by Vendors associated with the preparation, submission, presentation and demonstration of Proposals and attendance
at meetings and presentations, including but not limited to, costs related to transportation, meals, lodging and other related expenses, will be the sole responsibility of the Vendor and will not, under any circumstances, be reimbursed by BHC.
10. ACKNOWLEDGEMENTS OF ADDENDA Signature of company official on original document shall be construed as acknowledgment of receipt of any and all addenda pertaining to this specific Proposal. Identification by number of addenda and date issued should be noted on all Proposals submitted.
11. INSURANCE Prior to beginning any Work at any Black Hawk College location, facility, or property, the Vendor shall furnish a Certificate of Insurance evidencing the existence of the following coverages: A. Commercial General Liability 1. General Aggregate Limit - $2,000,000 2. Products – Completed Operations Aggregate Limit - $2,000,000 3. Personal and Advertising Injury Limit - $2,000,000 4. Each Occurrence Limit - $1,000,000 B. Automobile Liability 1. Each Accident - $1,000,000. C. Workers Compensation - Statutory D. Employers Liability 1. Bodily Injury By Accident - $500,000 each accident 2. Bodily Injury By Disease - $500,000 each employee 3. Bodily Injury By Disease - $500,000 policy limit
Black Hawk College, its employees and Black Hawk College Board of Trustees shall be named as Additional Insureds with respect to Commercial General and Automobile Liability Coverages. The Certificate shall provide not less than 30 days advance notice in writing in the event of change or cancellation. The Vendor’s insurance carrier shall waive subrogation; such stipulation shall be indicated on the Certificate of Insurance.
12. INDEMNIFICATION Agency shall protect, indemnify, defend, and hold harmless Black Hawk College, its employees, and Board of Trustees from any and all losses, claims, liabilities, damages, costs and expenses, including reasonable attorneys’ fees and expenses, resulting from any third party actions, suits, proceedings, demands, assessments, judgments, claims or liabilities, regardless of their merit, arising out of the Agency provided collections services, or breach of any contract resultant from this RFP.
13. ASSIGNMENT Vendor shall not assign any contract with the College without the prior written consent of BHC. Assignment shall in no way relieve the Vendor of any of its obligations.
14. INDEPENDENT RELATIONSHIP The Agency shall be an independent Contractor and in providing services hereunder shall not be deemed to be the agent of the College. All persons performing work
hereunder for the Agency shall be employees or subcontractors of the Agency, and not the College. The Agency shall be fully responsible to the College for the acts and omissions of persons directly and/or indirectly employed by the Agency.
INSTRUCTIONS TO VENDORS
1. Please submit five (5) Proposals (one original typewritten or printed in ink, and four copies), and one copy on CD or flash drive in a sealed package addressed and clearly marked as follows:
Purchasing RFP __-__ Black Hawk College 6600 34th Avenue Moline, IL 61265
2. Proposals submitted via fax or E-mail will not be accepted.
3. Read and comply as applicable with the Standard Terms and Conditions (Attachment B).
4. Two completed original copies of the Execution of Proposal (Attachment C) Form (typewritten or printed and signed in ink) must be submitted with your Proposal package.
5. One completed original copy of the Vendor Certification Form (Attachment D) must be submitted with your Proposal package.
6. If you will not be responding to this Request for Proposal, please fill out the Courtesy “Notice of Intent to Bid” Form (Attachment E) and sent to Mike Meleg as directed on the form.
7. No taxes are to be included in any Proposal or Proposal price. Generally, states and political subdivisions are exempt from Federal taxes, such as excise and transportation. To the extent any sales, import or other taxes apply they are to be invoiced as a separate item.
8. Bidders are urged to compute all discounts for prompt payment into the Proposal prices, with terms of payment to be Net 30 days. Such Proposals may receive preference. If a cash discount is proposed and accepted, it will be considered earned if paid within 30 days after receipt of correct invoice or acceptance of goods, whichever is later.
9. Trade discounts, when quoted, should be reduced to a single percentage.
10. Any Proposal or bonds signed by an agent or attorney-in-fact shall be accompanied by evidence of authority.
11. It is the Vendor’s responsibility to have the Proposal correctly marked and in the Purchasing Office by the specified date and time for opening. NO EXTENSIONS WILL BE GRANTED.
12. The College will not reimburse the Vendors for any work associated with the submission of this Proposal.
13. The College will evaluate all Proposals and intends to award a contract on ____day, ______, 2012. The College reserves the right to accept and/or reject any or all Proposals or parts thereof.
TERMS AND CONDITIONS (Attachment B)
1. Acceptance and Rejection: Black Hawk College reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise specified by the bidder, to accept any item in the bid. If either a unit
price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.
2. Time for Consideration: Additional consideration may be given to bids allowing not less than 30 days for review and acceptance.
3. Resale Price Maintenance: Black Hawk College opposes resale price maintenance in public bidding, and bid prices based on this or other anticompetitive practice will be subject to appropriate remedies.
4. Non-Discrimination and Affirmative Action: The Vendor agrees not to discriminate against any client, employee, or applicant for employment or services because of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental, or physical disability with regard to, but not limited to, the following: Employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; selection for training; rendition of services. It is further understood that any Vendor who is in violation of this clause or any applicable affirmative action program shall be barred forthwith from receiving awards of any purchase order from the State unless a satisfactory showing is made that discriminatory practices or noncompliance with applicable affirmative action programs have terminated and that a recurrence of such acts is unlikely.
5. Sexual Harassment: An amendment to the Illinois Human Rights Act requires eligible bidders for state contracts to implement detailed and specific sexual harassment policies. Every party bidding for and/or obtaining a public contract is required to have written sexual harassment policies that must include, at a minimum, a statement that sexual harassment is illegal, the definition of sexual harassment under state law, a description of sexual harassment (utilizing examples), the party's internal complaint process including penalties, the legal recourse, investigative and complaint process available through the Illinois Human Rights Department and the Commission including directions on how to contact the Department and Commission and the applicability of protection against as provided by the Human Rights Act.
6. Specifications: Any deviation from the specification set forth must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful bidder will be held responsible therefor. Deviations should be explained in detail.
7. Manufacturer's Names: Any manufacturers' names, trade names, brand names, information and/or catalog numbers used herein are for purpose of description and establishing general quality levels. Such references are not intended to be restrictive and equivalent products of any manufacturer may be offered. Determination of equivalency shall rest solely with Black Hawk College.
8. Information and Descriptive Literature: Bidders are to furnish all information requested and in the spaces provided on the bid invitation form. Further, as may be specified elsewhere, each bidder must submit with his bid cuts, sketches, descriptive literature, and/or complete specifications covering the products offered. Reference to literature submitted previously does not satisfy this provision. Bids in non-compliance with these requirements will be subject to rejection.
9. Condition and Packaging: Unless otherwise defined in the bid invitation or submission, it is understood and agreed that any item offered or furnished shall be new, in current production and in first class condition, that all containers shall be new and suitable for storage or shipment, and that prices include standard commercial packaging.
10. Safety Standards: Manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and approved in accordance with any State or local requirements for labeling or re-examination listing or identification marking of the appropriate safety standard organization, such as the American Society of Mechanical Engineers for pressure vessels, the Underwriters' Laboratories and/or National Electrical Manufacturers' Association for electrically operated assemblies, or the American Gas Association for gas operated assemblies. Further, all items furnished by the successful bidder shall meet all requirements of the Occupational Safety and Health Act (OSHA) and State, local, and federal requirements relating to clear air and water pollution.
11. Samples: Samples may be requested as a part of the solicitation or after the opening of bids. When requested, they are to be furnished as called for, free of expense, and if not destroyed will upon request be returned at bidder's expense. Bidder's request for return of samples must be made not later than the date
on which they are furnished. Bidder shall label each sample individually with bidder's name and item number.
12. Governmental Restrictions: In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of any item offered on this bid prior to delivery, it shall be the responsibility of the successful bidder to notify the Purchasing Office at once, indicating in his letter the specific regulation which requires such alterations. Black Hawk College reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel the contract.
13. Award, Payment, and Assignment: Award will be made to the responsive and responsible bidder whose bid is most economical according to criteria designated in the solicitation. Acceptance is to be confirmed by purchase order issued by or on part of the using agency, including shipping and billing instructions; the using agency is responsible for all payments. Neither the contract nor payments due may be assigned except with prior written approval of Black Hawk College Purchasing Agent.
14. Performance and Default: Black Hawk College reserves the right to require performance bond from successful bidder. Otherwise, in case of default on part of the contractor Black Hawk College may procure the articles or services from other sources and hold the contractor responsible for any excess costs occasioned thereby. The accepted remedies of force majeure will be considered in assessing any contractor default.
15. Patents: The contractor agrees to hold and save Black Hawk College, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost, or judgment for patent infringements arising out of purchase or use of equipment, materials, supplies, or services covered by this contract.
16. Reserved: (Reserved for including any additional Standard Provisions that may be required.)
17. Singular - Plural: Words in the singular number include the plural and these in the plural include the singular, unless the context directs otherwise.
18. Advertising: In submitting a bid, bidder agrees not to use the results therefrom as a part of any commercial promotion or advertising without prior approval of Black Hawk College Purchasing Agent.
EXECUTION OF PROPOSAL (Attachment C)
IMPORTANT: PLEASE BE SURE YOUR ENVELOPE IS ADDRESSED AND MARKED:
Purchasing RFP __ - __ Black Hawk College 6600 34th Avenue Moline, IL 61265 I have examined the specifications and instructions included herein and agree, provided I am awarded a contract within ninety (90) days of ______, 2012, to provide the specified items and/or services or Work as described in the specifications and instructions for the sum in accordance with the terms stated herein. All deviations from specifications and terms are in writing and attached hereto.
COMPANY NAME
ADDRESS
CITY, STATE, ZIP
SIGNED (IN INK)
PRINTED NAME DATE
TITLE
TELEPHONE NUMBER FAX NUMBER
ACCEPTANCE OF PROPOSAL
Your Proposal is accepted as indicated on this copy.
Date: ______By:______Purchasing Manager Black Hawk College
VENDOR CERTIFICATION 720 ILCS 5/ ARTICLE 33E (Attachment D)
Under penalty of perjury, the undersigned hereby certifies that it is not barred from bidding on this contract as a result of violation of either Section 33E-3 or Section 33E-4 of the Illinois Compiled Statutes 720 ILCS 5/Article 33E, and that this offer has not been arrived at collusively in violation of any law.
Company Name ______
By * ______
Address ______
City/State/ZIP ______
* Must be actual signature in ink of a representative of Vendor authorized to legally commit the Vendor.
Additional Criminal Offenses concerning “Interference with Public Contracting” stated in the Statues include, but are not limited to the following:
• Section 33E-3 Bid-rigging: A person commits a Class 3 felony who colludes with another person(s) with the intent that the bid(s) submitted shall result in the award of a contract to a particular person. • Section 33E-4 Bid rotating: A person commits a Class 2 felony who colludes with another person(s) with the intent that the bid(s) submitted shall result in a pattern over time of bid awards being rotated or distributed among those persons. • Section 33E-6 (d) Interference with contract submission and award by public official: A person commits a Class A misdemeanor who receives a communication(s) from a public official outside of the formal bid process (e.g., the bid document(s), the pre-bid meeting, etc) concerning the specifications or contractors in a sheltered market, and that information is not made generally available to the public, and as a result reasonably believes the award of the bid is likely influenced, or the information specifies that the bid will be accepted only if specified individuals are included as subcontractors, and the person fails to inform either the Attorney General or the State’s Attorney for the county in which the unit of government is located.
• Section 33E-7 Kickbacks: A person commits a Class 3 felony that provides, attempts to provide, or offers to provide, any kickback. A person commits a Class 3 felony that solicits, accepts, or attempts to accept any kickback. A person commits a Class 3 felony that includes the amount of any kickback in the bid price. A person commits a Class 4 felony that fails to report any kickback offer or solicitation to law enforcement officials. • Section 33E-8 Bribery of inspector: A person commits a Class 4 felony that offers anything to an inspector with the intent of receiving wrongful certification or approval of the work. A person commits a Class 3 felony that accepts such bribe. A person commits a Class 3 felony that fails to report a bribe offer. • Section 33E-11: A person commits a Class 3 felony that bids despite being barred from bidding due to a violation of Section 33E-3 or Section 33E-4 • Section 33E-14 False Statements: A person commits a Class 3 felony that makes false statements for the purpose of influencing the action of the unit of government in considering a Vendor application. • Section 33E-18 Stringing of bids: A person commits a Class 3 felony that knowingly structures, attempts to structure, or assists in structuring a contract to evade the bidding process.
NOTICE OF INTENT TO BID FORM (Attachment E)
Due ______, 2012
We shall submit a Request for Proposal for: We shall NOT submit a Request for Proposal for: (Please check one)
LEGAL SERVICES, DISTRICT WIDE RFP __ - __
Contact Person: ______
Title: ______
Company Name: ______
Street Address: ______
City, State and Zip: ______
Telephone: ______
E-Mail Address: ______
Signature: ______
Date: ______
Vendors who do not submit this NOTICE OF INTENT TO BID form by ____day, ______, may be removed from our Vendor list for these services. Please e-mail or fax this form to:
Mike Meleg Email: [email protected] Purchasing Manager Black Hawk College 6600 34th Avenue Moline, IL 61265 Phone: (309) 796.5002 Fax: (309) 796.0838
FOR YOUR CONVENIENCE, THE FOLLOWING CHECKLIST WILL ASSIST YOU IN SUCESSFULLY SUBMITTING A COMPLETE PROPOSAL
1. Did you include EIGHT (8) hard copies of the Proposal (one original YES NO and seven (7) copies), plus one copy on disc or flash drive?
2. Did you read and do you agree to all terms and conditions, YES NO including Attachment B, in this Proposal?
3. Did you complete and include two (2) completed original copies YES NO of the Execution of Proposal, Attachment C?
4. Did you complete and include the Vendors Certification, YES NO Attachment D?
5. Did you submit the Notice of Intent to Bid Form, Attachment E, YES NO by ______, 2012?
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8375 August 16, 2012
GRANTING OF STAFF EMERITUS STATUS – 2012 PAM ALLMENDINGER
REPORT: The President’s Cabinet has recommended to the President that Staff Emeritus status be granted to Pam Allmendinger. The Staff Emeritus/Emerita Policy was adopted April 20, 1995, and essentially provides the same benefits and privileges for staff/administrative personnel as has been typically provided to Professor Emeriti.
Pam began her career at BHC in 1982 as a MIS Budget and Research Specialist. She retired on June 30 after 30 years of service.
Pam served in many different areas in her time at BHC. She assisted with the budget, was the Grants Manager, and worked with State Reporting. Pam also was involved with the implementation of the Banner Student system and the conversion of the Curriculum Review to run more efficiently. At her retirement, she was assisting in the Data Warehouse Project.
Pam has served on many committees and teams at BHC. She was part of the Classroom Assessment, Developmental Education, Web Application, ICCB Recognition visits, departmental audits, adult education, HLC, and diversity teams.
Pam was known for her positive attitude and willingness to help. She was always willing to take on challenging issues and find solutions.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the granting of Staff Emeritus status to Pam Allmendinger.
Thomas B. Baynum President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8376 August 16, 2012
PERSONNEL RECOMMENDATION – BRIAN ARNOLD (RESIGNATION)
REPORT: Brian Arnold has been employed as an Agri-Business Instructor at the East Campus since January, 2006. He has submitted his resignation effective July 6, 2012.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees accepts the resignation of Brian Arnold, effective July 6, 2012.
Reviewed and Prepared by:
Bettie Truitt, PhD Thomas B. Baynum Vice President of Instruction President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8377 August 16, 2012
PERSONNEL RECOMMENDATION – ANGELA CHRISTIAN EMPLOYMENT
REPORT: The search for a tenure-track Practical Nursing instructor in the Department of Nursing at the Quad Cities Campus has been completed in accordance with the College hiring procedures. As a result of this process, Angela Christian is being recommended for appointment to the Practical Nursing and Certified Nurse Assistant position beginning with the fall 2012 semester. This position is to be teaching at the Quad Cities Campus.
Ms. Christian has attended Black Hawk College and earned a Bachelor’s degree in Nursing from the University of Illinois. She is currently employed as an Obstetrics Services RN at Genesis Medical Center – Illini Campus for three years.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the appointment of Angela Christian at the rank of instructor for the tenure track nursing position beginning with the fall 2012 semester.
Reviewed and Prepared by:
Bettie Truitt, PhD Thomas B. Baynum Vice President of Instruction President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8378 August 16, 2012
PERSONNEL RECOMMENDATION – DANIEL GARCIA EMPLOYMENT
REPORT: The search for a tenure-track Practical Nursing instructor in the Department of Nursing at the Quad Cities Campus has been completed in accordance with the College hiring procedures. As a result of this process, Daniel Garcia is being recommended for appointment to the Practical Nursing and Certified Nurse Assistant position beginning with the fall 2012 semester. This position is to be teaching at the Quad Cities Campus.
Mr. Garcia has earned his Associate of Applied Science in Nursing Degree from Black Hawk College and then continued on to receive his Bachelor’s degree in nursing from Graceland University in Independence, MO. He completed his Master’s degree in Nursing from Graceland University in 2012. Mr. Garcia has been employed at Illini Hospital as a medical telemetry RN, Admissions/Emergency Department RN, and Trauma Coordinator for seven years. Mr. Garcia has also been employed as an Emergency Department Nurse on the Navajo Indian Reservation in Kayenta, AZ for a 13 week travel contract, an Emergency Department Nurse in Easton, MD, Hoffman Estates, IL, and Elk Grove Village, IL. Mr. Garcia has returned to Illini Campus in 2007 where he has served as the House Nursing Supervisor and an Emergency Department Nurse.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the appointment of Daniel Garcia at the rank of instructor for the tenure track nursing position beginning with the fall 2012 semester.
Reviewed and Prepared by:
Bettie Truitt, PhD Thomas B. Baynum Vice President of Instruction President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8379 August 16, 2012
PERSONNEL RECOMMENDATION – JODIE ROBINSON EMPLOYMENT
REPORT: The search for a tenure-track Certified Nurse Assistant instructor in the Department of Nursing has been completed in accordance with the College hiring procedures. As a result of this process, Jodie Robinson is being recommended for appointment to the Practical Nursing and Certified Nurse Assistant position beginning with the fall 2012 semester. This is a new position with the instructor to be teaching at the East Campus.
Ms. Robinson has earned her certified nursing assistant certification at Black Hawk College (BHC) and then she continued at BHC where she completed her practical nursing and associate nursing education. She has completed her bachelor’s degree in nursing from Chamberlain College of Nursing in Addison, Illinois. Ms. Robinson has been employed as a core charge registered nurse at the OSF Saint Francis Medical Center in Peoria for three years. Prior to that she worked as a practical nurse at Hillcrest Nursing Home in Galva and was a certified nurse assistant and practical nurse at Kewanee Care Nursing Home in Kewanee for three years.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the appointment of Jodie Robinson at the rank of instructor for the tenure track nursing position beginning with the fall 2012 semester.
Reviewed and Prepared by:
Bettie Truitt, PhD Thomas B. Baynum Vice President of Instruction President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8380 August 16, 2012
PERSONNEL RECOMMENDATION – MARK WASHBURN EMPLOYMENT
REPORT: The search for a tenure-track Welding instructor in the Department of Applied Science at the East Campus has been completed in accordance with the College hiring procedures. As a result of this process, Mark Washburn is being recommended for appointment to the Welding Instructor position beginning with the fall 2012 semester.
Mr. Washburn has earned his CWS Educator certificate from the American Welding Society and been an adjunct Welding Instructor at BHC since 2005. He has taught 13 different types of welding classes and instructed students in blueprint reading and measurement classes. Mr. Washburn has also been a Journeyman Pipefitter for almost 30 years and a subcontract welder for two years.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the appointment of Mark Washburn at the rank of Instructor for the tenure track welding position at East Campus beginning with the fall 2012 semester.
Reviewed and Prepared by:
Bettie Truitt, PhD Thomas B. Baynum Vice President of Instruction President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8381 August 16, 2012
PERSONNEL RECOMMENDATION – CHARLES BROWN EMPLOYMENT
REPORT: The search for a tenure-track Biology instructor in the Department of Liberal Arts & Science at the East Campus has been completed in accordance with the College hiring procedures. As a result of this process, Charles Brown is being recommended for appointment to the Biology Instructor position beginning with the fall 2012 semester.
Mr. Brown earned his Bachelor’s degree in biological sciences from Southern Illinois University and his Master’s Degree in Biology from Western Illinois University. He has been an adjunct biology instructor with Scott Community College since 2011, a research assistant at the University of Iowa since 2009 and with Southern Illinois University for one year. Mr. Brown was also a teaching assistant at Western Illinois University and has published several articles. He was the recipient of a $500 grant from the WIU Graduate Student Research and Development Fund in 2006.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the appointment of Charles Brown at the rank of Instructor for the tenure track Biology position at East Campus beginning with the fall 2012 semester.
Reviewed and Prepared by:
Bettie Truitt, PhD Thomas B. Baynum Vice President of Instruction President
ICCTA MEETING AND CONVENTION SCHEDULE
ICCTA SEMINARS (Fridays) & BOARD OF REPRESENTATIVES (Saturdays): (unless otherwise noted) 1. September 14 – 15, 2012 2. Crowne Plaza Springfield, Springfield, IL 3. November 9 – 10, 2012 4. Chicago Marriott Downtown, Chicago, IL 5. March 8 – 9, 2013 6. Westin Lombard Yorktown Center, Lombard, IL
ICCTA ANNUAL CONVENTION: 7. June 7 – 8, 2013 8. Sofitel Chicago Water Tower, Downtown Chicago
ICCTA REGIONAL AND OTHER MEETINGS: 9. August 10 – 11, 2012 10. Executive Committee Planning Session, Quincy, IL
PRESIDENTS’ COUNCIL: 11. September 20 – 22, 2012 12. Oak Brook Hills Marriott Resort, Oak Brook, IL (Retreat) 13. November 9, 2012 14. Chicago Marriott Downtown, Chicago, IL 15. March 8, 2013 16. Westin Lombard Yorktown Center, Lombard, IL 17. June 6, 2013 18. Sofitel Chicago Water Tower, Downtown Chicago
ICCB MEETINGS: 19. September 21, 2012 20. Moraine Valley Community College, Palos Hills, IL 21. November 2, 2012 22. Harry L. Crisp Community College Center, Springfield, IL 23. December, 2012 24. Subject to Call
IBHE MEETINGS: 25. August 7, 2012 26. Chicago State University, Chicago, IL 27. September 25, 2012 28. Waubonsee Community College, Sugar Grove, IL 29. December 4, 2012 30. Adler School of Professional Psychology, Chicago, IL
ICCB SAC MEETINGS: 31. September 14 – 15, 2012 32. Crowne Plaza Springfield, Springfield, IL 33. November 9 – 10, 2012 34. Chicago Marriott Downtown, Chicago, IL 35. March 8 – 9, 2013 36. Westin Lombard Yorktown Center, Lombard, IL 37. June 6 – 8, 2013 38. Sofitel Chicago Water Tower, Downtown Chicago (Student Leadership Institute)
ACCT/AACC EVENTS: 39. October 10 – 13, 2012 40. ACCT Annual Leadership Congress, Boston, MA 41. February 11 – 14, 2013 42. ACCT National Legislative Summit (NLS), Marriott Wardman Park Hotel, Washington, DC
OTHER DATES/MEETINGS: 43. September 14, 2012 44. ISAC Meeting, College of DuPage, Glen Ellyn, IL 45. October 25 – 26, 2012 46. ICCFA Teaching & Learning Excellence Conference, Crowne Plaza Hotel, Springfield, IL 47. November 14 – 16, 2012 48. ICCCA Fall Conference, Clock Tower Resort, Rockford, IL 49. November 16, 2012 50. ISAC Meeting, Harold Washington College, Chicago, IL 51. April 3 – 5, 2013 52. Professional Admin Assts Conference, Carl Sandburg College, Galesburg, IL