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AGENDA OPEN SESSION Thursday, June 30, 2011 BOARD OF TRUSTEES You are hereby notified of a regular meeting of the Board of Trustees of Community College District #503 on Thursday, June 30, 2011, at 6 p.m. The meeting will be held in the Black Hawk Room on the Quad- Cities Campus of Black Hawk College, 6600 34th Avenue, Moline, IL, 61265. Please note the open session of this meeting and all future board meetings will convene at 6 p.m. and remain in session. Closed sessions will be convened at the end of the open session on an as- needed basis. June 28, 2011 David L. Emerick, Jr., Secretary I. CALL TO ORDER II. ROLL CALL John T. Ahern ____________ David L. Emerick ___________ Sonia R. Berg ____________ Donna M. Frye ____________ Dorothy W. Beck ____________ Evelyn L. Phillips ____________ Mike J. Boland ____________ Morgan Nelson ____________ III. PLEDGE OF ALLEGIANCE IV. PUBLIC HEARING A. The Board to Conduct Public Hearing on FY2012 Budget. Moved by: ________________ Seconded by: ___________________ ROLL CALL FOR PUBLIC HEARING John T. Ahern ____________ David L. Emerick ___________ Sonia R. Berg ____________ Donna M. Frye ____________ Dorothy W. Beck ____________ Evelyn L. Phillips ____________ Mike J. Boland ____________ Morgan Nelson ____________ B. Adjourn Public Hearing on FY 2012 Budget. Moved by: ____________ Seconded by: _____________ V. MINUTES A. Approval of the Minutes of the Regular Meeting of May 26, 2011. Moved by: ________________Seconded by: ___________________ B. Approval of the Minutes of the Special Meeting of May 18, 2011. Moved by: ________________Seconded by: ___________________ Black Hawk College Board of Trustees 2 Regular Meeting Agenda June 30, 2011 VI. EMPLOYEE / PUBLIC COMMENT A. Core Value Reflection Integrity: We will strive to be trustworthy and honorable in our interactions with others; we do the right thing even when it is not popular or easy. We will be consistent with our values regardless of the presence or absence of audience. B. Faculty Senates C. IFT Faculty & Pro Tech D. UAW Support Staff E. IFT Adjunct Faculty F. SGA G. Others H. Special Recognitions 1. Clinton Greathouse, Award Recipient, 2011 Student Commitment to Excellence Award 2. Glenda Nicke, Dean of Adult and Continuing Education VII. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS A. President B. Instruction and Information Technology C. Student Services D. Finance 1. Financial Operations of the College for Period Ending May 31, 2011. BR #8140 E. East Campus/Marketing F. Facilities/Auxiliary Services/Police Department G. Human Resources H. Planning and Institutional Effectiveness I. Foundations – Directors and/or Board Reps J. SBDC/ITC/PTAC/BTC VIII. CONSENT ITEMS (Items may be acted on together or separately.) A. Instruction & Student Services 1. Ratification of Acceptance of the Re-Skilling of the Newly Unemployed Grant. BR #8141 2. Agreement Between Black Hawk College and Eastern Iowa Community College District for Reciprocity of Career Programs 2011-2012. BR #8145 3. Appointment of Advisory Committee Members for Career Programs for 2011-2012 Academic Year. BR #8159 Moved by: __________________ Seconded by: __________________ Black Hawk College Board of Trustees 3 Regular Meeting Agenda June 30, 2011 B. Administration & Finance 1. Ratification of Expenditures for Period Ending May 31, 2011. BR #8138 2. Ratification of Expenditures for Preferred Vendors May 2011. BR #8139 3. Adoption of Proposed Fiscal Year 2012 Budget. BR #8154 4. Authorization of Non-Mandatory Transfer from Working Cash Fund. BR #8153 5. Disposition of Closed Session Minutes and Audio Tapes. BR #8148 6. Signatory Authorization for Expenditure Limits. BR #8160 7. Fiscal Year 2013 Resource Allocation Management Plan (RAMP) and Submission to ICCB. BR #8146 8. Proceed with Architectural Services to Provide Plans and Bid Specifications for an Addition to Building 1 on the Quad-Cities Campus. BR #8150 9. Award of Contract for Outreach Mechanical Upgrades. BR #8147 10. Illinois Department of Labor Regulating Wages Ordinance. BR #8151 11. Marketing Research College Branding Project with Personal Marketing Research, Inc. BR #8149 12. Purchase of Building at 3901 25th Street, Moline, Illinois. BR #8162 13. Award of Contract for Purchase of Tensile Tester. BR #8164 14. Award of Contract for Purchase of Symantec Anti-Virus Corporate Edition Software. BR #8156 15. Award of Contract for Continuation of Microsoft Campus Agreement Licenses for Fiscal Year 2012. BR #8155 16. Award of Contract for Banner Software, License & Services and Banner Software Maintenance – Sungard Higher Education, Inc. BR #8161 17. Award of Contract to Hewlett-Packard for a Production Server for Banner. BR #8157 18. Award of Contract to Hewlett-Packard for a Test Server for Banner. BR #8158 Moved by: __________________ Seconded by: __________________ C. Personnel 1. Personnel Recommendation – Leslie T. Anderson – Vice President for Finance. BR #8144 2. Personnel Recommendation – Marcie Sheumaker -- Employment BR #8142 3. Personnel Recommendation – Karen Wilson – Employment. BR 8143 Black Hawk College Board of Trustees 4 Regular Meeting Agenda June 30, 2011 4. Personnel Recommendation -- Kimberly Hurley – Employment. BR #8152 5. Personnel Recommendation – Gail Grigg -- Employment. BR #8165 6. Personnel Recommendation – Melette Pearce -- Employment. BR #8163 Moved by: __________________ Seconded by: __________________ IX. MISCELLANEOUS A. Communications & Trustee Reports 1. Illinois Community College Trustees Association 2. Board Chair Announcements • Trustee Resource Library • Purchase Requests from Trustees 3. Other B. Board of Trustee Meeting Self-Assessment X. ADJOURN Moved by: __________________ Seconded by: __________________ Black Hawk College Board of Trustees 5 Regular Meeting Agenda June 30, 2011 Dates of Interest A list of events can also be found on www.bhc.edu June 23 Quad-Cities Foundation/Board of Trustees/Administration Mixer, Mulligan’s June 30 BOT Meeting, 6 pm, Black Hawk Room, Quad-Cities Campus July 13 National Adult Education Honor Society Induction, 7 pm, Community Education Center, Kewanee August 14 Physical Therapist Assistant Degree Completion, 2 pm, Quad-Cities Campus, Bldg 4, Restaurant August 18 BOT Meeting, 6 pm, CEC, Kewanee September 15 BOT Meeting, 6 pm, Black Hawk Room, Quad-Cities Campus October 20 BOT Meeting, 6 pm, Conference Center, East Campus November 10 BOT Meeting, 6 pm, Black Hawk Room, Quad-Cities Campus December 15 BOT Meeting, 6 pm, CEC, Kewanee Mission: Black Hawk College provides the environment and resources for individuals to become lifelong learners. Vision: Total accessibility, quality instructional programs, student-centered services, and strategic alliances position Black Hawk College as the preferred choice for education and training. MINUTES OPEN SESSION Thursday, May 26, 2011 BOARD OF TRUSTEES I. CALL TO ORDER Chair Evelyn Phillips called the meeting to order on Thursday, May 26, 2011, at 6:05 p.m. in the Dr. Charles O. Warthen Conference Room at the Community Education Center, 404 East 3rd Street, Kewanee, Illinois. II. ROLL CALL Present: Trustees John T. Ahern, Dorothy W. Beck, Sonia R. Berg, Mike J. Boland, David L. Emerick, Jr., Donna M. Frye, Evelyn L. Phillips; Student Trustee Morgan Nelson Absent: None Others Present: President Gene Gardner Vice Presidents Rose M. Campbell, Chanda R. Dowell, Michael R. Phillips, Richard Vallandingham; Chief Financial Officer Leslie Anderson Executive Secretary to the President Cindy Schrock III. CLOSED SESSION Trustee Beck moved to go into closed session in accordance with Section 2(c)(1)(2)(5)(6)(11) of the Open Meetings Act to allow discussion of employment matters, collective negotiating matters, pending litigation, and purchase/sale/lease of College assets; Trustee Berg seconded. AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried. The Board met in Closed Session from 6:05 to 6:45 p.m. IV. RECONVENE OPEN SESSION Chair Phillips reconvened the open session at 7:05 p.m. All Trustees were present. V. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. VI. MINUTES A. Trustee Boland moved to approve the minutes of the open session of April 26, 2011; Trustee Beck seconded. AYES: Trustees Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson ABSTAIN: Trustee Frye NAYS: None; motion carried. B. Trustee Berg moved to approve the minutes of the special meeting (retreat) of April 15 & 16, 2011; Trustee Boland seconded. AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried. Black Hawk College Board of Trustees 2 Regular Meeting Minutes May 26, 2011 VII. EMPLOYEE / PUBLIC COMMENT A. Core Value Reflection The core value highlighted was Honesty – “We will aspire to be truthful, sincere, and candid in all aspects of our daily activities.” This is a critical core value for any organization. An example of this core value being practiced at Black Hawk College was when an assistant dean assisted a student by assuring they were well informed of the cost when they were preparing to transfer to another college. Another example given was when an equestrian student who recently won three saddles wanted to donate one to the College, she was advised to save one and donate it once she would be able to claim it as a tax advantage. B. Faculty Senates East Campus Faculty Senate President Jeff Hawes reported that the Senate has closed
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