AGENDA
OPEN SESSION Thursday, June 30, 2011
BOARD OF TRUSTEES You are hereby notified of a regular meeting of the Board of Trustees of Community College District #503 on Thursday, June 30, 2011, at 6 p.m. The meeting will be held in the Black Hawk Room on the Quad- Cities Campus of Black Hawk College, 6600 34th Avenue, Moline, IL, 61265.
Please note the open session of this meeting and all future board meetings will convene at 6 p.m. and remain in session. Closed sessions will be convened at the end of the open session on an as- needed basis.
June 28, 2011 David L. Emerick, Jr., Secretary I. CALL TO ORDER
II. ROLL CALL
John T. Ahern ______David L. Emerick ______Sonia R. Berg ______Donna M. Frye ______Dorothy W. Beck ______Evelyn L. Phillips ______Mike J. Boland ______Morgan Nelson ______
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC HEARING
A. The Board to Conduct Public Hearing on FY2012 Budget. Moved by: ______Seconded by: ______
ROLL CALL FOR PUBLIC HEARING
John T. Ahern ______David L. Emerick ______Sonia R. Berg ______Donna M. Frye ______Dorothy W. Beck ______Evelyn L. Phillips ______Mike J. Boland ______Morgan Nelson ______
B. Adjourn Public Hearing on FY 2012 Budget. Moved by: ______Seconded by: ______
V. MINUTES
A. Approval of the Minutes of the Regular Meeting of May 26, 2011. Moved by: ______Seconded by: ______
B. Approval of the Minutes of the Special Meeting of May 18, 2011. Moved by: ______Seconded by: ______
Black Hawk College Board of Trustees 2 Regular Meeting Agenda June 30, 2011
VI. EMPLOYEE / PUBLIC COMMENT
A. Core Value Reflection Integrity: We will strive to be trustworthy and honorable in our interactions with others; we do the right thing even when it is not popular or easy. We will be consistent with our values regardless of the presence or absence of audience. B. Faculty Senates C. IFT Faculty & Pro Tech D. UAW Support Staff E. IFT Adjunct Faculty F. SGA G. Others H. Special Recognitions 1. Clinton Greathouse, Award Recipient, 2011 Student Commitment to Excellence Award 2. Glenda Nicke, Dean of Adult and Continuing Education
VII. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS
A. President
B. Instruction and Information Technology
C. Student Services
D. Finance 1. Financial Operations of the College for Period Ending May 31, 2011. BR #8140
E. East Campus/Marketing
F. Facilities/Auxiliary Services/Police Department
G. Human Resources
H. Planning and Institutional Effectiveness
I. Foundations – Directors and/or Board Reps
J. SBDC/ITC/PTAC/BTC
VIII. CONSENT ITEMS (Items may be acted on together or separately.)
A. Instruction & Student Services
1. Ratification of Acceptance of the Re-Skilling of the Newly Unemployed Grant. BR #8141
2. Agreement Between Black Hawk College and Eastern Iowa Community College District for Reciprocity of Career Programs 2011-2012. BR #8145
3. Appointment of Advisory Committee Members for Career Programs for 2011-2012 Academic Year. BR #8159 Moved by: ______Seconded by: ______Black Hawk College Board of Trustees 3 Regular Meeting Agenda June 30, 2011
B. Administration & Finance
1. Ratification of Expenditures for Period Ending May 31, 2011. BR #8138
2. Ratification of Expenditures for Preferred Vendors May 2011. BR #8139
3. Adoption of Proposed Fiscal Year 2012 Budget. BR #8154
4. Authorization of Non-Mandatory Transfer from Working Cash Fund. BR #8153
5. Disposition of Closed Session Minutes and Audio Tapes. BR #8148
6. Signatory Authorization for Expenditure Limits. BR #8160
7. Fiscal Year 2013 Resource Allocation Management Plan (RAMP) and Submission to ICCB. BR #8146
8. Proceed with Architectural Services to Provide Plans and Bid Specifications for an Addition to Building 1 on the Quad-Cities Campus. BR #8150
9. Award of Contract for Outreach Mechanical Upgrades. BR #8147
10. Illinois Department of Labor Regulating Wages Ordinance. BR #8151
11. Marketing Research College Branding Project with Personal Marketing Research, Inc. BR #8149
12. Purchase of Building at 3901 25th Street, Moline, Illinois. BR #8162
13. Award of Contract for Purchase of Tensile Tester. BR #8164
14. Award of Contract for Purchase of Symantec Anti-Virus Corporate Edition Software. BR #8156
15. Award of Contract for Continuation of Microsoft Campus Agreement Licenses for Fiscal Year 2012. BR #8155
16. Award of Contract for Banner Software, License & Services and Banner Software Maintenance – Sungard Higher Education, Inc. BR #8161
17. Award of Contract to Hewlett-Packard for a Production Server for Banner. BR #8157
18. Award of Contract to Hewlett-Packard for a Test Server for Banner. BR #8158
Moved by: ______Seconded by: ______
C. Personnel
1. Personnel Recommendation – Leslie T. Anderson – Vice President for Finance. BR #8144
2. Personnel Recommendation – Marcie Sheumaker -- Employment BR #8142
3. Personnel Recommendation – Karen Wilson – Employment. BR 8143 Black Hawk College Board of Trustees 4 Regular Meeting Agenda June 30, 2011
4. Personnel Recommendation -- Kimberly Hurley – Employment. BR #8152
5. Personnel Recommendation – Gail Grigg -- Employment. BR #8165
6. Personnel Recommendation – Melette Pearce -- Employment. BR #8163
Moved by: ______Seconded by: ______
IX. MISCELLANEOUS
A. Communications & Trustee Reports 1. Illinois Community College Trustees Association 2. Board Chair Announcements • Trustee Resource Library • Purchase Requests from Trustees 3. Other
B. Board of Trustee Meeting Self-Assessment
X. ADJOURN Moved by: ______Seconded by: ______Black Hawk College Board of Trustees 5 Regular Meeting Agenda June 30, 2011
Dates of Interest A list of events can also be found on www.bhc.edu June 23 Quad-Cities Foundation/Board of Trustees/Administration Mixer, Mulligan’s June 30 BOT Meeting, 6 pm, Black Hawk Room, Quad-Cities Campus July 13 National Adult Education Honor Society Induction, 7 pm, Community Education Center, Kewanee August 14 Physical Therapist Assistant Degree Completion, 2 pm, Quad-Cities Campus, Bldg 4, Restaurant August 18 BOT Meeting, 6 pm, CEC, Kewanee September 15 BOT Meeting, 6 pm, Black Hawk Room, Quad-Cities Campus October 20 BOT Meeting, 6 pm, Conference Center, East Campus November 10 BOT Meeting, 6 pm, Black Hawk Room, Quad-Cities Campus December 15 BOT Meeting, 6 pm, CEC, Kewanee
Mission: Black Hawk College provides the environment and resources for individuals to become lifelong learners.
Vision: Total accessibility, quality instructional programs, student-centered services, and strategic alliances position Black Hawk College as the preferred choice for education and training.
MINUTES OPEN SESSION Thursday, May 26, 2011
BOARD OF TRUSTEES
I. CALL TO ORDER Chair Evelyn Phillips called the meeting to order on Thursday, May 26, 2011, at 6:05 p.m. in the Dr. Charles O. Warthen Conference Room at the Community Education Center, 404 East 3rd Street, Kewanee, Illinois.
II. ROLL CALL Present: Trustees John T. Ahern, Dorothy W. Beck, Sonia R. Berg, Mike J. Boland, David L. Emerick, Jr., Donna M. Frye, Evelyn L. Phillips; Student Trustee Morgan Nelson Absent: None Others Present: President Gene Gardner Vice Presidents Rose M. Campbell, Chanda R. Dowell, Michael R. Phillips, Richard Vallandingham; Chief Financial Officer Leslie Anderson Executive Secretary to the President Cindy Schrock
III. CLOSED SESSION Trustee Beck moved to go into closed session in accordance with Section 2(c)(1)(2)(5)(6)(11) of the Open Meetings Act to allow discussion of employment matters, collective negotiating matters, pending litigation, and purchase/sale/lease of College assets; Trustee Berg seconded.
AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried. The Board met in Closed Session from 6:05 to 6:45 p.m.
IV. RECONVENE OPEN SESSION Chair Phillips reconvened the open session at 7:05 p.m. All Trustees were present.
V. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited.
VI. MINUTES A. Trustee Boland moved to approve the minutes of the open session of April 26, 2011; Trustee Beck seconded.
AYES: Trustees Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson ABSTAIN: Trustee Frye NAYS: None; motion carried.
B. Trustee Berg moved to approve the minutes of the special meeting (retreat) of April 15 & 16, 2011; Trustee Boland seconded.
AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried. Black Hawk College Board of Trustees 2 Regular Meeting Minutes May 26, 2011
VII. EMPLOYEE / PUBLIC COMMENT
A. Core Value Reflection The core value highlighted was Honesty – “We will aspire to be truthful, sincere, and candid in all aspects of our daily activities.” This is a critical core value for any organization. An example of this core value being practiced at Black Hawk College was when an assistant dean assisted a student by assuring they were well informed of the cost when they were preparing to transfer to another college. Another example given was when an equestrian student who recently won three saddles wanted to donate one to the College, she was advised to save one and donate it once she would be able to claim it as a tax advantage.
B. Faculty Senates East Campus Faculty Senate President Jeff Hawes reported that the Senate has closed out another school year. He thanked the Board and the administration for making possible the renovations on the East Campus, which will create a good atmosphere for recruitment. The Senate is looking forward to the upcoming school year.
C. IFT Faculty & Pro Tech Ms. Eastlund reported the faculty has finished another successful year. Commencement was very nice, and they had a record number of graduates. The union and administration will begin looking at the equal opportunity and affirmative action policy in relation to classroom instruction.
D. UAW Support Staff – No report.
E. IFT Adjunct Faculty Dale Loff reported that the recent negotiations for the adjunct faculty were the smoothest in which he has ever participated. He thanked Dr. Gardner and Dr. Campbell for their leadership and willingness to work with the union. As the College searches for a new president, it is critical that person has an understanding of how collective bargaining works and an understanding of the labor laws in Illinois. Black Hawk College has worked to put together a collective bargaining process, and the results are now being realized. A new president needs to build on this achievement and buy into it. Mr. Loff expressed his disappointment that there were no members from the adjunct faculty on the presidential search committee.
F. SGA – No report.
G. Others – No report.
VIII. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS
A. President • President Gardner expressed his appreciation to the Board for their support during this year’s commencements. • Vicky Miller, Director of the Illinois Procurement Technical Assistance Center, organized a very successful symposium offering suppliers an opportunity to met with government contractors. • The process the College took in February to review tuition and fees was reviewed. • Budget requests have been reduced by over $1,000,000 for FY2012. These are not cuts; but were valid requests for increases. If the College was receiving their state funds in a timely matter, the cuts would have been less. • Dr. Gardner complimented Ms. Anderson on the excellent annual budget document. Black Hawk College Board of Trustees 3 Regular Meeting Minutes May 26, 2011
• Trustee Ahern noted that Carl Sandburg College’s tuition is $138.
B. Instruction and Information Technology Black Hawk College is holding its 2nd Annual Sun-Sational Youth Camps this summer.
Vice President Campbell gave an overview of the Curriculum Report for 2010. This report serves as an indicator of performance by instructional disciplines from year to year. It is not exact in that out of state tuition is not included in the revenue numbers. Credit hours generated by out of state students or by international students are not counted. Credit hours which are eligible for apportionment from the Illinois Community College Board are included. Special fee revenues, such as lab fees, are not counted. Calculations for expenses include full-time faculty and adjunct faculty salaries as well as release time. Year to year comparison included the annual salary increases. Therefore, a discipline with several long-time, senior faculty, will have higher expenses. If a discipline’s expense to revenue ratio falls below 1.00, the academic administration and department chairs review the discipline’s data to determine opportunities for improvement including revised marketing, improved class scheduling, and faculty loads. Narrative was provided for disciplines which fell below 1.00 which describe Opportunities for Improvement. Dr. Campbell has asked that the College move toward more efficient course management; whereby, if there are fewer than 10 students in a course, the course does not run. Sections are collapsed with few students to provide solid class loads for faculty translating to more bodies in the classroom per instructor which results in savings on salaries and benefits. The College has worked very hard to develop a core schedule and to closely collaborate between campuses to improve efficiencies. Some headcount for students may be lost who find their course cancelled and they need to move into another section which may not fit their schedule. A Banner wait list function has been enacted which helps fill seats with students who definitely want to be enrolled. The College has also worked very diligently the past couple of years to align classes focusing on student success and completion. This report gives three years of data, but calculations are based upon comparative data between Fiscal 2010 and Fiscal 2009.
C. Student Services Vice President Vallandingham reported that the College has focused on student retention, completion, and student success. A goal is to insure students are enrolled and in their seats on the first day of classes. Another goal is to have them be actively involved in their academic planning. This will be the fourth year of Discovery Day, which is scheduled for June 30. Postcards will be mailed to 5,000 potential students, radio spots and press releases are planned, as well as coverage on the College web site.
D. Finance 1. Financial Operations of the College for Period Ending April 30, 2011. BR #8122 CFO Anderson reviewed the financial operations report for the ten-month period ending April 30.
The FY2012 budget was handed out along with a memo including budget highlights. The FY2012 budget will go on public display beginning May 27 for 30 days and will be presented at the June 30 Board meeting for approval.
A report of state monies recap was also shared showing $3,470,941 currently due from the state.
E. East Campus/Marketing Vice President Dowell thanked the new Trustees and Chair Phillips for visiting the East Campus during their New Trustee Orientation.
Black Hawk College Board of Trustees 4 Regular Meeting Minutes May 26, 2011
F. Facilities/Auxiliary Services/Police Department Vice President Phillips reported on the major projects in progress. Announcements are put on myBlackhawk to keep internal stakeholders up to date on the different phases on both campuses. There will also be a site added on the web page for external stakeholders; and signage is planned on both campuses showing the different phases of improvements. The Sustainable Technology Building is on track, and district exterior signage is moving forward in July. The Police Department is currently interviewing for three part-time officers. The book buy back results will be reported at the June Board meeting.
G. Human Resources Human Resources Staff are keeping an eye on the SURS changes and working on a contingency plan to be ready for the repercussions of those changes. SURS representatives have been invited to attend BHC for a 2-day visit offering appointments for employees. The HR department is transitioning to NeoGov from PeopleAdmin, which is their online tracking system.
H. Planning and Institutional Effectiveness – No report.
I. Foundations – Directors/Board Reps The following report was given for the Quad Cities Foundation: • To date 100 scholarship applications have been received; the deadline is May 31. A total of $54,905 will be disbursed in endowed scholarships; and another $20,000+ is anticipated this year. • Work is progressing with IT on purchase of Stars Scholarship Software, which will streamline the process for the user and the readers who evaluate scholarships. Most Colleges share that their student applications more than double after implementation. • The following two grants were approved: A research project on the White Bellied Snake with Dr. Markezich. The purchase of a new portable stage in part with memorial gifts for Dr. Charles Laws. We will affix some type of memorial plaque to the stage. • Leaders Under 40 honored 19 young leaders this year and brought together more than 270 individuals to celebrate at the i wireless Center. The Foundation received great publicity on the event. • Foundation staff is working on sponsorships for the Hawk Hustle event. Any sponsor suggestions are always welcome for any event.
The following report was given on the East Campus Foundation:
• The East Campus Foundation has welcomed new Board members. • The ag alumni is now affiliated with the Foundation. • Marie Watson has been hired as a part-time assistant for the Foundation. • Prairie Pointe Apartments is at capacity. Jon Wolf and Jeff Shreck were credited with recruiting students to the apartments, which is a positive incentive especially for ag students. A formal training program is being developed for resident assistants. • The East Campus employee campaign met their fundraising goal which will go to landscaping on campus. Ninety percent of the Foundation Directors supported the campaign. • Scholarship applications are due May 31. • On October 22 there will be a boot scooting barn dance for endowed equine scholarship fundraising.
J. SBDC/ITC/PTAC/BTC – No report.
Black Hawk College Board of Trustees 5 Regular Meeting Minutes May 26, 2011
IX. CONSENT ITEMS
A. Instruction & Student Services
1. Submission to Illinois Community College Board for an Associate in Fine Arts Degree. BR #8126
Recommendation was made to approve the submission to the ICCB the Associate in Fine Arts Degree. This degree is designed to provide the lower division preparation for students planning to major in art at a four-year institution pursuing the Bachelor in Fine Arts degree. It is also appropriate for those who seek foundation-level training to work as a fine artist, graphic designer, illustrator, media designer, or animator. This degree requires a total of 65 semester hours including general education courses, successful completion of Art 200 Portfolio Development coursework, (required the semester prior to graduation), and satisfactory evaluation of a final graduation portfolio that is representative of Art program coursework at Black Hawk College. Trustee Boland praised administration on this proposal for a fine arts degree.
2. Submission to Illinois Community College Board for A+ Prep, Network+ Prep, and Microsoft Office Specialist Prep Certificates. BR #8123
Recommendation was made to submit to the ICCB the A+ Prep, Network+ Prep, and Microsoft Office Specialist Prep Certificates. The A+ and Network+ Prep certificates (12-hours each) consist of a subset of courses from the Computer Specialist AAS degree to prepare students to successfully pass the CompTIA A+ and/or Network+ exams in one semester of coursework. The Microsoft Office Specialist Prep certificate (10-hours) consists of a subset of existing courses from the PC Application Programmer certificate. Two new courses will also be offered (CIP 127-Microsoft Outlook and CIP 190-SharePoint) as options for this certificate. This arrangement of courses will prepare students to successfully pass the MOS exam and complete the certificate in one semester.
Trustee Frye moved to approve all items under Consent, A. Instruction & Student Services; Trustee Boland seconded. AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried.
B. Administration & Finance
1. Ratification of Expenditures for Preferred Vendors April 2011. BR #8121
Recommendation was made to ratify expenditures for preferred vendors for the month of April 2011 in the amount of $45,858.38.
2. Ratification of Expenditures for Period Ending April 30, 2011. BR #8120
Recommendation was made to ratify bills totaling $1,278,403.92 and payroll expenditures of $2,070,476.35 for the month of April 2011.
3. Discussion of Proposed FY2012 Budget and Authorization of Public Display, Public Hearing, and Publication of Proposed FY2012 Budget. BR #8135 Black Hawk College Board of Trustees 6 Regular Meeting Minutes May 26, 2011
The budget for Fiscal Year 2012 was presented to the Board of Trustees. At this time, the amount of monies that is anticipated to be received from the State of Illinois is uncertain as it has been the case for the past several years. Of particular concern is the timeliness of the state payments that are due to the College. Administration believes that the College will receive the state monies at some point in time. Recommendation was to authorize public display of the proposed FY2012 Black Hawk College Budget effective Friday, May 27, 2011; authorize a public hearing on the proposed FY2012 budget on Thursday, June 30, 2011; and authorize publication of a notice of the availability of the Budget for public inspection and of a Public Hearing on the FY2012 budget.
4. Acceptance of Illinois Public Risk Fund Safety and Educational Grant for Safety Equipment and Training Materials. BR #8128
Recommendation was made to accept the Illinois Public Risk Fund grant in the amount of $12,900. The funds will be used to purchase safety equipment and training materials.
5. Award of Contract for East Campus Cafeteria Flooring. BR #8127
Recommendation was made to award a contract to Sherwin Williams Flooring in the amount of $26,687.80 with a 10 percent contingency to pay for the replacement of the East Campus cafeteria flooring.
6. Award of Contract for District Facilities Condition Assessment. BR #8129
Due to aging buildings and infrastructure, the Capital Expenditures Committee has determined the need to perform a District Facilities Condition Assessment. Recommendation was made to approve the award of contract to ISES Corporation in the amount of $97,590 for the District Facilities Condition Assessment.
7. Resolution Adopting Part-Time Police Officers. BR #8131
According to the Illinois Compiled Statutes, units of local government who employ part- time police officers must have on file with the Illinois Law Enforcement Training and Standards Board a resolution authorizing the use of part-time police officers. Recommendation was made to adopt the required resolution to be filed with the Illinois Law Enforcement Training and Standards Board.
8. Purchase from Physio-Control, Inc., Lifepak 15 ACLS and Station Battery Charger for the EMS Program. BR #8133
Recommendation was made to approve an award of contract to purchase the Lifepak 15 ACLS plus station battery charger for the EMS program for $18,812.56.
9. Purchase of Materials Science Technician Instructional Laboratory Equipment from Energy Concepts, Inc. BR #8136
Black Hawk College will be offering a new Materials Science Technician AAS degree curriculum in 2012 to meet the needs of local employers. Recommendation was made to approve the Materials Science Technician Instructional Laboratory Equipment purchase in the amount of $29,832 from Energy Concepts, Inc.
Trustee Frye moved to approve all items under Consent B. Administration & Finance; Student Trustee Nelson seconded. AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips Black Hawk College Board of Trustees 7 Regular Meeting Minutes May 26, 2011
ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried.
C. Personnel
4. 2011-2015 Agreement Between Black Hawk College and Adjunct Faculty Union, IFT Local 4939. BR #8124
Trustee Ahern seconded Dale Loff’s previous comments on the successful adjunct faculty contract negotiations. The process has improved immensely over the last decade. He commended all the College unions for what they have accomplished. Trustee Phillips echoed Trustee Ahern’s comments.
Trustee Berg moved to approve BR #8124; Trustee Emerick seconded. AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried.
1. Personnel Recommendation – Nelson Lay – Resignation/Retirement. BR #8125
Nelson Lay, professor in Allied Health and HPE Department at the Quad-Cities Campus, has been a full-time faculty member since August 1979. Mr. Lay is a dedicated faculty member who has devoted his career to student success. His years of service to students and to the College are very much appreciated. Mr. Lay was wished well on his retirement. Recommendation was made to accept the resignation/retirement of Professor Nelson Lay, effective June 30, 2011.
2. Personnel Recommendation – Adam Kleinschmit – Employment. BR #8130
Adam Kleinschmit was recommended for appointment to the biology position beginning with the fall 2011semester. Mr. Kleinschmit will graduate from the Molecular, Cellular, Developmental Biology and Genetics doctorate program at the University of Minnesota in June of 2011. He completed his bachelor’s degree in Genetics from the University of Wisconsin in 2005. Mr. Kleinschmit has taught courses in foundations of biology, introductory genetics and general biology for the University of Minnesota for six years and also was a guest lecturer at Augsburg College in Minneapolis.
3. Personnel Recommendation – Kora Gould – Employment. BR #8134
Kora Gould was recommended for appointment to the Philosophy instructor position beginning with the fall 2011 semester. She is replacing John DePoe who resigned from his position. Ms. Gould earned her Ph.D. in Philosophy and was awarded a Doctoral Prize by the College of Arts & Sciences from Syracuse University. She earned her B.A., First Class Combined Honors in Philosophy and Psychology from Dalhousie University. She has taught Philosophy courses at Ithaca and Le Moyne Colleges and at Syracuse University. She has also given various presentations on philosophy related topics. Areas of specialization include Metaphysics, Philosophy of Mind; main areas of competence include Philosophy of Language, Logic, and Ethics.
Trustee Boland moved to approve BR #s 8125, 8130, and 8134 under C. Personnel; Trustee Beck seconded. AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried. Black Hawk College Board of Trustees 8 Regular Meeting Minutes May 26, 2011
X. MISCELLANEOUS
A. Communications & Trustees Reports 1. Illinois Community College Trustees Association – No report.
2. Other
Chair Phillips reported that the new trustee orientation was successful and she thanked everyone involved in that day. Trustee Emerick thanked Trustees Phillips and Berg for coordinating the orientation and asked Dr. Gardner to extend his thanks to all the other staff who participated. Trustee Boland also felt the day was worthwhile; however, he suggested future orientations be broken into two days. Trustee Beck was struck by the generosity shown by all involved.
Chair Phillips introduced her proposal to stop closed sessions except as needed starting with the June 30 Board meeting. Open session would begin at 6 p.m.; closed sessions if needed, would be held following the open sessions. Trustee Ahern complimented Chair Phillips for the transparency that was shown tonight. Trustees were in agreement with the proposal regarding closed sessions.
3. Adoption of Board Policy – Adjunct Faculty Emeritus/Emerita. BR #8132
An Administrative Guideline 3-3.7 Adjunct Faculty Emeritus/Emerita has been written and has been reviewed by the President’s Cabinet, Labor Management Council and the Faculty Senates. This proposed Board Policy will maintain consistency within the Board Policy manual which includes Professor and Staff Emeritus/Emerita Privileges policies. Recommendation was made to approve the proposed Adjunct Faculty Emeritus/Emerita Privileges, Policy 5.15
Trustee Ahern moved to approve BR #8132; Trustee Boland seconded. AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried.
4. Appointment of Presidential Search Committee Chair.
Chair Phillips read the following correspondence from Board Attorney Matt Pappas:
While it may seem that the Board forfeits its power to name the chairman of the committee if said chairman is not named at the time the committee is created, that depends entirely on whether the Board named the committee’s individual members at the time of its creation. If the Board named the committee without indicating who the members would be, the Board would still maintain the power to name the chairman and vice chairman of the committee.
Chair Phillips also read the following correspondence from ACCT Search consultant John Steinecke:
The Search Committee chair will preside over the review meeting which I (Steinecke) will facilitate and the semi-finalist interviews which I (Steinecke) will also facilitate and, of course, Progress Reports between now and the completion of the semi-finalist interviews will go out under Black Hawk College Board of Trustees 9 Regular Meeting Minutes May 26, 2011
the name of the Search Committee Chair. Beyond that assuming everything goes smoothly, it’s possible that this person might have to respond to press questions.
Trustee Ahern commented that the Search Committee Chair might have to respond to press questions, and that he felt Board Chair Phillips should definitely be the one to do that. Trustee Ahern moved to nominate Trustee Phillips as Chair of the Presidential Search Committee; Trustee Boland seconded. AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried.
Trustee Boland moved to nominate Trustee Beck as Vice Chair of the Presidential Search Committee; Trustee Ahern seconded.
AYES: Trustees Frye, Berg, Boland, Beck, Emerick, Ahern, Phillips ADVISORY VOTE: Student Trustee Nelson NAYS: None; motion carried.
Addressing the comment made earlier regarding no adjunct faculty being appointed to the Presidential Search Committee, Trustee Boland said it is a valid consideration and would like to see a motion added to the June Board agenda to add an adjunct faculty member to the Committee. Trustee Frye reminded the Trustees that when the Search Committee was named the group worked very hard on the appointment selections. It was noted at that time that not all units were represented. Chair Phillips will consult with the ACCT consultant regarding this issue.
Trustee Ahern enjoyed the recent ag banquet and complimented Vice President Dowell on the evening. He urged the College to get better publicity on the comparison of a two- year college in the western part of Illinois. Trustee Emerick complimented and thanked the Deans, President Gardner, and Ms. Schrock for keeping the Trustees informed of the various events of the College. He was very impressed with graduation and how the College gives it the proper respect. He will be attending the GED graduation on June 9. Trustee Boland is pleased that President Gardner and Vice President Campbell attend all the functions involving the students, which gives importance to everything that Black Hawk College does.
XII. ADJOURN Trustee Berg moved to adjourn; Student Trustee Nelson seconded. All ayes. The meeting was adjourned at approximately 8:45 p.m.
Evelyn L. Phillips, Chair David L. Emerick, Jr., Secretary Board of Trustees Board of Trustees
MINUTES NEW TRUSTEE ORIENTATION Wednesday, May 18, 2011
BOARD OF TRUSTEES
I. CALL TO ORDER Board Chair Evelyn Phillips called the special meeting (New Trustee Orientation) to order in the Black Hawk Room, 6600 34th Avenue, Moline, Illinois, 61265 at 8 a.m. on Wednesday, May 18, 2011.
II. ROLL CALL Present: Trustees Sonia R. Berg (arrived at 8:30 a.m.), Dorothy W. Beck, Mike J. Boland, David L. Emerick, Jr., Evelyn L. Phillips, Absent: Trustees John T. Ahern, Donna M. Frye, Student Trustee Nelson
This meeting was devoted to an orientation for new Trustees. It began with a tour by Executive Vice President Campbell of the Quad-Cities Campus. President Gardner gave overviews on the following topics: • Illinois Community College Trustees Association (ICCTA) Membership – The ICCTA is the number one advocate for Black Hawk College and for Illinois community colleges; they lobby in Springfield; speak as one voice for community colleges; and hold conventions and various meetings throughout the year providing valuable networking for Trustees. • Chamber Membership – The chamber represents BHC in the business community and offers networking opportunities. • Black Hawk College Structure of Administration – Dr. Gardner is very pleased with the President’s Cabinet make-up; some positive changes that have been made include centralizing recruitment to the Quad-Cities Campus and refocusing marketing efforts. • Enrollment trends were shared. • Co-Hort Colleges: BHC’s peer group determined by the Illinois Community College Board include: Heartland, Illinois Central Community College, Lincoln Land, Parkland, Richland, Rock Valley, Southwestern.
Police Chief Fiems gave an overview of the BHC Police Department. John Meineke gave an overview of marketing and public relations information including how to handle the press. Carmen Juarez covered expense and travel procedures.
Trustees traveled to the East Campus at 11 a.m. and attended the Equestrian Show Team celebration and received a tour of the Campus by Vice President Dowell. The new Trustees then met with various East Campus staff and faculty and received updates from their respective areas.
The remainder of the time with the new Trustees involved various discussions regarding board business and processes.
III. ADJOURN The meeting adjourned at approximately 4:30 p.m.
Evelyn L. Phillips, Chair David L. Emerick, Jr., Secretary Board of Trustees Board of Trustees
FINANCIAL OPERATIONS EXECUTIVE SUMMARY Board Report #8140 June 30, 2011 FOR THE PERIOD ENDING MAY 31, 2011
FISCAL YEAR 2011 FISCAL YEAR 2010 DIFFERENCE Current YTD Adjusted % Current YTD Adjusted % % Month Actual Budget Budget Month Actual Budget Budget Budget Realized Actual 92% thru Yr. 12 Months Realized Actual 92% thru Yr. 12 Months Realized 2011 / 2010 EDUCATION FUND REVENUE$ 3,857,641 $ 29,591,939 $ 29,196,237 101.36%$ 4,026,063 $ 27,845,945 $ 27,986,807 99.50% 1.86% EXPENDITURES$ 2,818,087 $ 26,881,556 $ 29,263,555 91.86%$ 2,410,457 $ 26,234,115 $ 28,146,778 93.20% -1.34%
OPERATIONS & MAINTENANCE FUND REVENUE$ 1,719,447 $ 4,174,183 $ 4,243,100 98.38%$ 1,721,882 $ 4,130,874 $ 4,342,037 95.14% 3.24% EXPENDITURES$ 294,221 $ 3,417,171 $ 4,251,156 80.38%$ 277,872 $ 3,179,716 $ 4,249,019 74.83% 5.55%
TOTAL FOR EDUCATION AND OPERATIONS AND MAINTENANCE REVENUE$ 5,577,088 $ 33,766,122 $ 33,439,337 100.98%$ 5,747,945 $ 31,976,819 $ 32,328,844 98.91% 2.07%
EXPENDITURES$ 3,112,308 $ 30,298,727 $ 33,514,711 90.40%$ 2,688,329 $ 29,413,831 $ 32,395,797 90.80% -0.39%
FISCAL YEAR 2011 FISCAL YEAR 2010 DIFFERENCE Current YTD Adjusted % Current YTD Adjusted % % Month Actual Budget Budget Month Actual Budget Budget Budget Realized Actual 92% thru Yr. 12 Months Realized Actual 92% thru Yr. 12 Months Realized 2011 / 2010 AUXILIARY FUND REVENUE$ 169,199 $ 3,808,312 $ 3,977,200 95.75%$ 54,931 $ 3,418,715 $ 3,571,590 95.72% 0.03% EXPENDITURES $ 177177,105 105 $ 3 3,405,665 405 665 $ 3 3,863,975 863 975 88 88.14% 14% $ 112 112,347 347 $ 3 3,153,710 153 710 $ 3 3,552,933 552 933 88 88.76% 76% -0.62%0 62%
AUDIT FUND REVENUE$ 45,578 $ 89,786 $ 71,586 125.42%$ 44,090 $ 87,309 $ 71,586 121.96% 3.46% EXPENDITURES$ 3,315 $ 61,015 $ 68,000 89.73%$ - $ 55,850 $ 61,600 90.67% -0.94%
LIABILITY, PROTECTION & SETTLEMENT FUND REVENUE$ 1,290,809 $ 2,477,162 $ 2,181,668 113.54%$ 1,180,235 $ 2,287,312 $ 2,181,668 104.84% 8.70% EXPENDITURES$ 146,273 $ 1,852,240 $ 2,181,668 84.90%$ 99,908 $ 1,634,691 $ 2,190,151 74.64% 10.26%
WORKING CASH FUND REVENUE$ 38,665 $ 398,992 $ 400,000 99.75%$ 32,673 $ 381,788 $ 400,000 95.45% 4.30% DISCUSSION AND ANALYSIS OF THE FINANCIAL OPERATIONS REPORT FOR THE ELEVEN MONTH PERIOD ENDING MAY 31, 2011
EDUCATION FUND AND OPERATIONS & MAINTENANCE FUND The financial results for the total Operating Funds reflect an increase in both revenue and expenditures from last year.
Revenues for FY11 increased from last year’s level by $1,789,304 or 5.60%. Notable changes over FY10 include: • Tuition & Fees increased $1,379,622 or 9.64% • Corporate Personal Property Replacement Tax (CPPRT) increased $316,854 or 33.74% due to the Fall 2010 Illinois tax amnesty program • Federal source revenue decreased of $147,203 or 88.85% due to the lack of ARRA funds in FY11
Expenditures for FY11 increased from last year’s level by $884,894 or 3.01%. Notable changes over FY10 include: • Salaries expense increased $631,974 or 3.40% • Benefits expense decreased $255,133 or 6.59% • Contractual Services expense increased $114,725 or 11.66% • Supplies and Materials expense increased $216,588 or 16.67% • Waivers expense has increased $121,527 or 3.72% (Adult Ed Waivers to date equal $2,083,920 or 61.56% of total waivers expense and are offset by Adult Ed tuition revenue.)
AUXILIARY FUND Both year-to-date revenue and expenditures have increased over last year. Revenue has increased 11.40% and expenditures have increased 7.99%.
The increase in revenue of $389,599 is primarily attributable to a $141,656 or 59.00% increase in student auxiliary fees and an increase of $222,368 or 7.15% in bookstore revenue. Additionally, Commission revenue is up $20,507 or 35.58% over FY10.
Expenditures are up $251,956 or 7.99%, mainly due to the increase in Bookstore Supplies & Materials cost of $149,648 or 6.30%. In addition, Contractual Services expenditures increased $50,506 or 76.08% as a result of increased student life activities, Benefits expenditures have increased $20,570 or 26.31%, and Student Travel expense has increased $17,784 or 19.77% over last year. BLACK HAWK COLLEGE BOARD REPORT
Board Report #8140 June 30, 2011
REPORT OF FINANCIAL OPERATIONS OF THE COLLEGE FOR THE PERIOD ENDING MAY 31, 2011 REPORT:
Listed below are the major items of revenues and expenditures for the month ended May 31, 2011. The Schedule of Interest Bearing Accounts as of May 31, 2011, is attached to this report. Other reports also attached for the month ended May 31, 2011: Restricted Purposes Fund Grant Expenditure Activity; Comparative Expenditures by Major Object Classification; Operating Funds Revenue by Source and Operating Funds Expenditures by Object; and Statement of Revenues, Expenditures and Other Changes.
EDUCATION FUND Revenue for the month: Current Month Adjusted % Realized % Realized YTD Actual AtActual l BdBudget t YTD FY2011 YTD FY2010 Tuition - Adult Education$ 440,543 $ 2,629,586 $ 2,255,653 117% 120% Tuition - Spring (4,141) 5,147,281 4,957,761 104% 114% Tuition - June Start 38 828,846 702,509 118% 124% Tuition - July Start - 138,312 95,724 144% 61% Tuition - Fall (2,336) 5,467,401 5,096,380 107% 108% Laboratory Fees (138,794) 937,254 822,970 114% 100% Instructional Materials Fee (155) 251,014 234,000 107% 109% ICCB Credit Hour Grants 274,629 3,020,920 3,195,942 95% 97% ICCB Equalization Grant 298,058 3,278,642 3,857,048 85% 75% Property Taxes 2,785,428 5,523,833 5,370,000 103% 99% Corporate Personal Property Tax 171,004 1,130,338 1,080,000 105% 78% Investment Income 24,512 281,770 275,000 102% 117% Other Revenue 8,855 956,742 1,253,250 76% 87% TOTAL$ 3,857,641 $ 29,591,939 $ 29,196,237 101% 99%
Expenditures for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 Salaries & Benefits$ 2,014,843 $ 21,070,455 $ 22,859,993 92% 94% Other Expenditures 803,244 5,811,101 6,403,562 91% 90% TOTAL$ 2,818,087 $ 26,881,556 $ 29,263,555 92% 93%
Note - The above schedule was prepared on the accrual basis of accounting therefore not all amounts will reflect actual activity for the month.
Board Report #8140 Page 2 June 30, 2011
OPERATIONS & MAINTENANCE FUND
Revenue for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 Facilities Rental / EBC License $ 34,403 $ 160,879 $ 93,800 172% 411% Parking Fee Revenues 25 90,682 80,000 113% 99% ICCB Credit Hour Grants 52,310 575,413 612,000 94% 97% Property Taxes 1,611,066 3,181,551 3,055,000 104% 98% Corporate Personal Property Tax 19,000 125,593 120,000 105% 78% Other Revenue 2,643 40,065 282,300 14% 13% TOTAL$ 1,719,447 $ 4,174,183 $ 4,243,100 98% 95% - Expenditures for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 Salaries & Benefits$ 157,016 $ 1,748,722 $ 1,984,161 88% 84% Other Expenditures 137,205 1,668,449 2,266,995 74% 67% TOTAL$ 294,221 $ 3,417,171 $ 4,251,156 80% 75%
AUXILIARY FUND
Revenue for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 Bookstore - QC$ 154,971 $ 2,927,955 $ 2,867,100 102% 107% Bookstore - EC 10,405 446,349 359,600 124% 96% Food Service - QC 1,200 11,215 12,500 90% 115% Vending - QC 2,740 30,077 30,000 100% 89% Student Auxiliary Fees (232) 381,747 350,000 109% 110% Contingency - - 350,000 0% 0% Other Revenue 115 10,969 8,000 137% 4% TOTAL$ 169,199 $ 3,808,312 $ 3,977,200 96% 96%
Expenditures for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 Bookstore - QC$ 87,666 $ 2,315,788 $ 2,328,793 99% 103% Bookstore - EC 16,496 355,333 297,964 119% 93% Athletics - QC 27,315 293,622 354,372 83% 91% Athletics - EC 7,811 141,348 151,816 93% 97% Contingency - - 350,000 0% 0% Other Expenditures 37,817 299,574 381,030 79% 34% TOTAL$ 177,105 $ 3,405,665 $ 3,863,975 88% 89%
Note - The above schedule was prepared on the accrual basis of accounting therefore not all amounts will reflect actual activity for the monthmonth. BoardBoard ReportReport #7285# 8140 Page Pa ge3 3 June 30, 2011
CURRENT RESTRICTED FUNDS
AUDIT FUND
Revenue for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 TOTAL$ 45,578 $ 89,786 $ 71,586 125% 122%
Expenditures for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 Audit Expenditures$ 3,315 $ 61,015 $ 68,000 90% 91%
LIABILITY, PROTECTION AND SETTLEMENT FUND
Revenue for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 TOTAL$ 1,290,809 $ 2,477,162 $ 2,181,668 114% 105%
Expenditures for the month: Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 Salaries & Benefits$ 120,253 $ 1,274,271 $ 1,371,922 93% 89% Other Expenditures 26,020 577,970 809,746 71% 53% TOTAL$ 146,273 $ 1,852,240 $ 2,181,668 85% 75%
WORKING CASH FUND Current Month Adjusted % Realized % Realized YTD Actual Actual Budget YTD FY2011 YTD FY2010 Investment Income$ 38,665 $ 398,992 $ 400,000 100% 95% Board Report #8140 Page 4 June 30, 2011 RESTRICTED OPERATIONS & MAINTENANCE FUND Revenue for the month: Current Month YTD Actual Actual TOTAL REVENUE$ - $ -
Expenditures for the month: Current Month Total Project Fund Number Project Budget % Spent Complete Expenditures Expenditures 2004 Bond Projects ($5.3 Million) 3 Luminis 7230 - 468,228 468,228 100% X Ag Arena 2 (ITS Related) 7231 - 12,554 12,554 100% X Ag Arena 2 (Office Furniture) 7232 - 22,052 22,052 100% X QC Stairwell Replacement 7241 - 8,719 8,719 100% X QC Restroom Renovation 7242 - 226,378 226,378 100% X QC Painting 7243 - 171,184 171,184 100% X QC Carpeting 7244 - 11,793 11,793 100% X Furnishings (2004 Bonds) 7245 - 3,326 3,326 100% X EC Restroom Painting (2004 Bonds) 7246 - 6,820 6,820 100% X EC Facilities Equip (2004 Bonds) 7247 - 42,583 42,583 100% X EC TLC & Lounge Remodel 7248 - 58,715 58,715 100% X EC ILC Remodel 7249 - 93,031 93,031 100% X CEC 7250 - 2,924,464 2,924,464 100% X CEC Soil Management 7251 - 23,890 23,890 100% X CEC Furniture 7255 - 79,249 79,249 100% X CEC TechnologyTechnology 7256 - 217 ,890 217 ,890 100% 100% X CEC Other 7257 - 9,160 9,160 100% X QC2-105 Auditorium Remodel 7259 - 103,335 103,335 100% X Storage Area Network (SAN) 7280 - 56,857 56,857 100% X HP Alpha Replacement 7281 - 55,251 55,251 100% X Multi-Function Devices 7282 - 24,000 24,000 100% X People Admin 7283 - 7,000 7,000 100% X Distance Learning 7284 - 75,170 75,170 100% X Ag Arena Phase II 7829 - 675,611 675,611 100% X 2004 Bond Projects Totals $ - $ 5,377,260 $ 5,377,260
2008 Bond Projects ($4.5 Million) 2 Desktop Refresh FY08-FY10 7501 - 1,180,414 1,180,414 100% X Printer Refresh FY08-FY10 7502 - 14,315 14,315 100% X Projector Refresh FY08-FY10 7503 - 276,714 276,714 100% X Technology Infrastructure Refresh FY08-FY10 7505 - 906,067 913,904 99% X Instructional Equipment - Furniture 7540 - 302,352 302,352 100% X Instructional Equipment - Technical 7541 - 148,753 148,753 100% X Instructional Equipment - Other 7542 - 89,251 89,251 100% X Instructional Facility Improvement 7549 - 182,194 182,194 100% X Copiers & MFD FY08-FY10 7560 - 165,568 165,568 100% X Other Capital FY08-FY10 7561 - 613,112 613,112 100% X EC Building Demolition 7562 - 176,799 176,799 100% X Welding Facilities Improvements 7564 - 121,980 121,980 100% X Student Services Furniture 7565 409 147,253 150,428 98% Outreach Paint & Carpeting 7566 - 205,531 205,531 100% X EC ILC TLC Furniture 7567 - 20,335 20,335 100% X EC Ag Arena Tractor 7568 - 25,000 25,000 100% X 2008 Bond Projects Totals $ 409 $ 4,575,638 $ 4,586,650
NOTE 2: $86,650.00 OF BUDGET FROM LOCAL PROJECT FUNDS NOTE 3: $23,597.63 OF BUDGET FROM LOCAL PROJECT FUNDS AND $53,662.37 AG ARENA PHASE II FUNDS FROM EC FOUNDATI Board Report #8140 Page 5 June 30, 2011 RESTRICTED OPERATIONS & MAINTENANCE FUND Revenue for the month: Current Month YTD Actual Actual TOTAL REVENUE$ 911,802 $ 2,139,131
Expenditures for the month: Current Month Total Project Fund Number Project Budget % Spent Complete Expenditures Expenditures 2010 Bond Projects ($20 Million) 1 Desktop Refresh FY11-FY13 7611 34,258 61,197 600,000 10% Printer Refresh FY11-FY13 7612 237 12,952 105,000 12% Projector Refresh FY11-FY13 7613 - 28,931 201,000 14% Technology Infrastructure Refresh FY11-FY13 7615 17,559 319,149 775,000 41% ITS Projects FY11-FY13 7616 - 41,308 819,000 5% QC1 Student Services Addition 7601 4,972 20,997 3,000,000 1% QC1 2nd Floor Business Office 7602 - 13,371 500,000 3% District Restroom Remodel 7603 54,223 390,292 1,000,000 39% District Outdoor Signage 7604 - - 300,000 0% District Faculty Offices 7605 - 7,637 350,000 2% QC1 Auditorium 7606 - - 500,000 0% East Campus Auditorium 7607 28,782 33,844 500,000 7% QC Bldg 2 Addition 7608 75,424 131,046 2,700,000 5% District Wind Turbine 7609 - - 3,800,000 0% QC-1 Stairwell Upgrades 7610 - 44,787 80,000 56% Instructional Refresh 7617 14,894 19,650 370,000 5% QC Library Renovations 7618 - 20,700 700,000 3% District Street & Parking Repairs 7619 31,332 31,332 1,000,000 3% District Wellness Facilities Update 7620 - - 1,500,000 0% FY10 Bonds Contingency 7895 - 230,000 1,200,000 19% 2010 BondBond ProjectsProjects TotalsTotals $ 261, 681 $ 1, 407, 193 $ 20, 000, 000
Protection, Health & Safety Projects FY11 Electrical Feed Replacement - QC 731101 - - 184,600 0% FY11 Elevator Upgrades - QC & EC 731102 - - 986,400 0% FY11 Water Main Feed Renovation - EC 731103 - - 57,200 0% FY11 Stairwell & Flooring - QC 731104 - - 182,400 0% FY11 Boiler/Chiller Mechanical Renovations 731105 - - 274,200 0% FY05 District Air Quality 7334 - 24,950 36,300 69% Ag Arena Parking Drainage 7358 - 119,011 117,950 101% X FY09 Exterior Lighting - QC 7383 - 391,024 465,800 84% X FY09 Electrical Upgrades - QC 7384 - 32,761 115,000 28% X FY09 Building Upgrades - Outreach 7385 - 632,967 685,381 92% X FY10 Well System Controls - EC 7387 8,436 135,530 244,400 55% FY10 Fire Alarm System Upgrade - QC 7388 307,891 406,652 1,435,600 28% FY10 East Campus Generator 7389 125 152,526 154,958 98% PHS Contingency 7890 - 73,096 765,122 10% Protection, Health & Safety Projects Totals $ 316,452 $ 1,968,517 $ 5,705,311
Local Projects VP East Campus Contingency 701202 - - - 0% X Exec VP Instruction Contingency 701703 - - - 0% X VP Student Services Contingency 701743 - 10,575 10,575 100% X EC Fitness Center Equipment 7812 - 9,044 9,044 100% X EC HVAC 7815 - 26,144 26,144 100% X
QC Facilities Local Refresh 1 7821 1,418 138,856 145,096 96%
EC Facilities Local Refresh 1 7822 - 17,148 20,112 85%
Architect Fees - Special Projects 1 7884 - 6,293 9,495 66% Facilities Assessment 7886 - 9,669 80,000 12%
ECF Future Projects 1 7892 - 11,372 12,000 95% Emergency Contingency 7805 - - 600,000 0% Local Projects Totals $ 1,418 $ 229,101 $ 912,466
Leslie T. Anderson R. Gene Gardner Chief Financial Officer President
NOTE 1: BUDGET IS ESTIMATED AND SUBJECT TO CHANGE BLACK HAWK COLLEGE SCHEDULE OF SELECT INTEREST BEARING ACCOUNTS FOR THE PERIOD ENDING MAY 31, 2011 Education Fund
Date of Date of Purchase Maturity Description Yield Balance Various On Demand THE National Bank, East Moline 3.50%$ 8,456,583
Various On Demand Illinois Funds, US Bank, Springfield 0.06%$ 1
Total Education Fund $ 8,456,584
Operations and Maintenance Fund, Restricted
Date of Date of Purchase Maturity Description Yield Balance
Various On Demand THE National Bank, East Moline (2008 Bonds) 3.50%$ 155,786
Various On Demand THE National Bank, East Moline (2010 Bonds) 3.50%$ 3,716,592
Various Various THE National Bank, East Moline, Trust (2010 Bonds) Various$ 15,434,298
Various On Demand THE National Bank, East Moline (Plant Fund) 3.50%$ 3,245,911
Total Operations and Maintenance Fund, Restricted $ 22,552,587
Working Cash Fund
Date of Date of Purchase Maturity Description Yield Balance Various On Demand THE National Bank, East Moline (Restricted) 3.50%$ 10,194,190
Various On Demand THE National Bank, East Moline (Unrestricted) 3.50%$ 2,445,186
Total Working Cash Fund $ 12,639,376 BLACK HAWK COLLEGE RESTRICTED PURPOSES FUND GRANT EXPENDITURE ACTIVITY FOR THE PERIOD ENDING MAY 31, 2011
Current Cumulative Budget Activity Activity State Sources: Illinois Community College Board Workforce Preparation - Business & Industry $ 5,278 $ 58,620 $ 71,781 Student Success Center 13,223 151,962 216,640 State Program Improvement - 37,893 37,893 Early School Leaver 7,428 61,706 74,937 FY11 Innovation Grant 2,677 3,492 5,160 Adult Education - Basic 15,898 216,450 252,482 Adult Education - Public Assistance 10,282 114,021 129,832 Adult Education - Performance 13,533 143,329 165,042 Illinois State Board of Education Truants' Alternative Education 16,142 143,597 180,167 Optional Ed / Daily Attendance - 153 6,201 Western IL University/Grow Your Own Teachers Grant 8/1/10-7/31/11 - - 17,122 Growing Agricultural Science Teachers 12/23/09-12/31/10 - 6,376 6,314 Growing Agricultural Science Teachers 12/23/10-7/31/11 3,000 3,000 20,000 1 Secretary of State FY11 Literacy is for Everyone 3,805 48,559 59,000 FY11 Family Literacy/Moline Reading Partners 3,982 24,394 31,100 FY11 Family Literacy/Moline - Logan 1,128 32,217 31,100 FY11 Family Literacy - Rock Island 3,300 23,855 31,100 Department of Commerce and Economic Opportunity Employer Training Investment Program - 170,203 187,000 Small Business Development Center 01/01/11 - 12/31/11 3,012 14,565 36,250 International Trade Center 01/01/11 - 12/31/11 - 8,741 36,250 Sustainability Network - 28,701 31,355 Eliminating the Digital Divide 6/1/10 - 6/30/11 779 28,841 43,314 Sustainability Materials 638 3,366 13,685 Illinois State Financial Aid Illinois Student Assistance Commission - MAP - 998,421 1,000,209 * Nurse Educator Fellowship Grant - 10,000 10,000 * Dept. of Vocational Rehabilitation - 24,028 24,028 * Illinois Veterans Grant 145 215,928 215,928 * Illinois National Guard - 54,865 54,865 * Policeman/Fireman Survivor Grant - 2,865 2,865 * Veterans' Administration Rehabilitation - 21,309 21,309 * MIA/POW - 7,450 9,191 * N/A = Information Not Available * = Estimated award amount
1 = Current activity originally recorded in FY10 grant will be reclassed to the FY11 grant BLACK HAWK COLLEGE RESTRICTED PURPOSES FUND GRANT EXPENDITURE ACTIVITY FOR THE PERIOD ENDING MAY 31, 2011
Current Cumulative Budget Activity Activity Federal Sources: Department of Education Strengthening Institutions $ 22,367 $ 239,567 $ 836,861 * Pell (5,216) 8,790,423 8,790,423 * College Work Study 16,148 130,575 132,755 SEOG (75) 107,061 107,061 Academic Competitiveness Grant - 58,628 58,628 * Direct Loans (2,031) 1,770,364 1,770,364 * Adult Education Basic Federal 17,408 200,873 242,440 EL/Civics 6,236 34,276 40,303 Carl Perkins Grant 27,311 241,288 339,866 CTE Innovations Grant 481 1,446 9,584 Student Support Services 9/1/10 - 8/31/11 26,452 284,906 418,157 Department of Labor Workforce Investment Act - Training for Employment and Academic Mastery 5,956 64,168 80,995 Workforce Investment Act - Agricultural Incubator 13,349 23,652 44,900 Workforce Investment Act - Bridges to Health Care 44,615 54,584 20,000 2 Workforce Investment Act - Student Support Services Demo Project 787 14,210 20,000 ESL for Seaford Employers 473 2,529 10,500 WorkforceWorkforce InvestmentInvestment ActAct - CSSI WeldingWelding PilotPilot ProgramProgram 18,542 248, 568 248, 761 Joined by a River: Logistics 1/1/08 - 12/31/10 - 221,439 228,369 National Science Foundation/Innovations/Engineer. Tech 10/1/08-9/30/11 - 23,944 23,944 Department of Defense Procurement Technical Assistance Center 10/1/09 - 7/31/10 - 7,484 6,273 2 Procurement Technical Assistance Center 8/1/10 - 6/30/11 (1,210) 30,594 31,115 Procurement Technical Assistance Center 1/1/11 - 6/30/11 7,120 30,757 36,500 Department of Justice Bullettproof Vest Grant - 1,350 1,350 Department of Energy Sustainability 0257 5,693 22,772 28,465 Sustainability 3096 - 11,376 5,693 2 Small Business Administration Small Business Development Center 1/1/10 - 12/31/10 - 49,644 49,730 Small Business Development Center 1/1/11 - 12/31/11 3,012 15,555 36,250 International Trade Center 1/1/10 - 12/31/10 - 38,375 38,789 International Trade Center 1/1/11 - 12/31/11 - 8,741 36,250 Disaster Assistance Recovery - 28,110 33,114 Department of Veterans' Affairs - GI Bill - 113,292 113,292 N/A = Information Not Available * = Estimated award amount 2 = Transactions resulting in overspending of the budget have been reclassed appropriately BLACK HAWK COLLEGE COMPARATIVE EXPENDITURES BY MAJOR OBJECT CLASSIFICATION FOR THE PERIOD ENDING MAY 31, 2011
FY11 FY10 Education Fund Current Month YTD Actual Adjusted Budget Current Month YTD Actual Adjusted Budget Actual 92% thru Yr. Actual Actual 92% thru Yr. Actual Salaries$ 1,683,923 $ 17,798,970 $ 19,028,536 $ 1,692,351 $ 17,283,455 $ 18,391,420 Employee Benefits 330,920 3,271,485 3,831,457 291,680 3,564,916 3,756,171 Contractual Services 135,810 815,841 1,107,238 42,129 728,928 820,471 Materials & Supplies 143,902 1,273,005 1,459,104 76,647 1,067,370 1,462,473 Conference & Meeting 24,285 174,832 268,174 20,233 186,332 268,553 Fixed Charges 6,507 30,358 40,558 9,275 32,711 27,070 Utilities 738 7,140 19,302 550 10,791 45,620 Capital Outlay 7,257 7,257 - 14,276 14,276 10,000 Other 484,745 3,502,668 3,509,186 263,316 3,345,336 3,365,000 Total Education Fund$ 2,818,087 $ 26,881,556 $ 29,263,555 $ 2,410,457 $ 26,234,115 $ 28,146,778
Current Month YTD Actual Adjusted Budget Current Month YTD Actual Adjusted Budget Operations & Maintenance Fund Actual 92% thru Yr. Actual Actual 92% thru Yr. Actual Salaries 125,791 1,404,361 $ 1,592,984 $ 115,339 $ 1,287,903 $ 1,540,369 Employee Benefits 31,225 344,361 391,177 27,606 306,063 346,862 Contractual Services 16,635 282,568 342,730 16,903 254,755 357,312 Materials & Supplies 13,482 243,156 276,705 19,718 232,203 252,100 Conference & Meeting 641 1,684 4,200 88 3,399 3,600 Fixed Charges 10,210 117,799 163,360 8,340 123,439 207,676 Utilities 96,237 1,023,242 1,209,000 89,878 959,584 1,266,100 Capital Outlay - - - - 12,370 - Other - - 271,000 - - 275,000 Total Operations & Maintenance Fund $ 294,221 $ 3,417,171 $ 4,251,156 $ 277,872 $ 3,179,716 $ 4,249,019
Total Education and Operations & Current Month YTD Actual Adjusted Budget Current Month YTD Actual Adjusted Budget Maintenance Funds Actual 92% thru Yr. Actual Actual 92% thru Yr. Actual Salaries$ 1,809,714 $ 19,203,331 $ 20,621,520 $ 1,807,690 $ 18,571,358 $ 19,931,789 Employee Benefits 362,145 3,615,846 4,222,634 319,286 3,870,979 4,103,033 Contractual Services 152,445 1,098,409 1,449,968 59,032 983,683 1,177,783 Materials & Supplies 157,384 1,516,161 1,735,809 96,365 1,299,573 1,714,573 Conference & Meeting 24,926 176,516 272,374 20,321 189,731 272,153 Fixed Charges 16,717 148,157 203,918 17,615 156,150 234,746 Utilities 96,975 1,030,382 1,228,302 90,428 970,375 1,311,720 Capital Outlay 7,257 7,257 - 14,276 26,646 10,000 Other 484,745 3,502,668 3,780,186 263,316 3,345,336 3,640,000 Total Operating Funds $ 3,112,308 $ 30,298,727 $ 33,514,711 $ 2,688,329 $ 29,413,831 $ 32,395,797
Current Month YTD Actual Adjusted Budget Current Month YTD Actual Adjusted Budget Auxiliary Enterprises Fund Actual 92% thru Yr. Actual Actual 92% thru Yr. Actual Salaries$ 38,998 $ 512,766 $ 583,350 $ 42,049 $ 505,514 $ 557,528 Employee Benefits 8,943 $ 98,766 113,771 5,876 78,196 92,638 Contractual Services 1,599 $ 116,894 150,320 (811) 66,389 101,320 Materials & Supplies 94,077 $ 2,523,867 2,450,558 48,216 2,374,218 2,283,320 Conference & Meeting 31,437 $ 152,569 203,526 14,651 121,877 138,802 Fixed Charges 2,060 $ 546 1,050 2,369 1,162 700 Utilities - $ - 1,100 - 262 3,325 Capital Outlay - $ - - - - - Other (9) $ 257 360,300 (3) 6,092 375,300 Total Auxiliary Enterprises Fund $ 177,105 $ 3,405,665 $ 3,863,975 $ 112,347 $ 3,153,710 $ 3,552,933 BLACK HAWK COLLEGE OPERATING FUNDS REVENUES BY SOURCE FY2010 AND FY2011 MAY 31, 2011
Adopted Adopted Year to Date Budget Actual Budget Actual FY2010 FY2010 FY2011 FY2011 Revenues: Local governmental sources Property taxes$ 8,584,684 $ 8,452,050 $ 8,425,000 $ 8,705,384 Corporate Personal Property Replacement Tax 1,200,000 1,104,407 1,200,000 1,255,931 Other - - - - Total local government sources 9,784,684 9,556,457 9,625,000 9,961,315
State governmental sources 8,231,990 8,188,616 7,929,990 7,014,328 Federal governmental sources 33,000 167,040 34,561 18,476 Student tuition and fees 12,677,344 14,324,529 14,281,497 15,686,949 Sales, services and rental of facilities and equipment 677,926 772,826 611,950 731,691 Investment earnings 248,000 305,464 275,000 281,770 Non-Governmental Gifts & Grants and Other sources 33,900 72,057 681,339 71,593 Contingency 650,000 - - - Total revenues $ 32,336,844 $ 33,386,989 $ 33,439,337 $ 33,766,122
BLACK HAWK COLLEGE OPERATING FUNDS EXPENDITURES BY OBJECT FY2010 AND FY2011 MAY 31, 2011
Adopted Adopted Year to Date Budget Actual Budget Actual FY2010 FY2010 FY2011 FY2011 Expenditures: Salaries$ 19,931,789 $ 19,994,338 $ 20,621,520 $ 19,203,331 Benefits 4,103,033 3,681,922 4,222,634 3,615,845 Contractual Service 1,166,076 1,089,324 1,449,968 1,098,408 Materials and Supplies 1,657,952 1,457,719 1,735,809 1,516,161 Conference and Meeting 273,528 223,739 272,374 176,516 Fixed charges 234,746 157,959 203,918 148,157 Utilities 1,311,720 1,059,973 1,228,302 1,030,382 Capital Outlay 10,000 28,071 - 7,257 Scholarships, grants, waivers 2,840,000 3,811,769 3,034,544 3,502,668 Contingency 800,000 - 745,642 - Total expenditures $ 32,328,844 $ 31,504,814 $ 33,514,711 $ 30,298,725
09-JUN-2011 11:31:38 AM Black Hawk College PAGE 1 FISCAL YEAR 11 Statement of Rev,Exp,Other FGRREOB Revenues, Expenditures, Other Changes AS OF 31-MAY-2011 Percentage of time remaining through the Budget: 8.219
01 EDUCATION FUND
ADJUSTED YEAR-TO-DATE VARIANCE TO PERCENT OF BUDGET ACTUAL BUDGET BUDGET ------
REVENUES: CURRENT TAXES 5,364,000.00 5,490,998.32 126,998.32 2.368 OTHER TAXES .00 30,961.32 30,961.32 ######## INTEREST ON TAXES 6,000.00 1,873.21 -4,126.79 -68.780 CORPORATE PERSONAL PROPERTY TAX 1,080,000.00 1,130,337.76 50,337.76 4.661 ICCB CREDIT HOUR GRANTS 3,195,942.00 3,020,920.21 -175,021.79 -5.476 ICCB EQUALIZATION GRANTS 3,857,048.00 3,278,641.65 -578,406.35 -14.996 CAREER AND TECHNICAL EDUCATION 265,000.00 139,353.00 -125,647.00 -47.414 DEPARTMENT OF EDUCATION - TRIO 20,000.00 .00 -20,000.00 -100.000 DOE PELL ADMINISTRATION 11,000.00 14,927.00 3,927.00 35.700 VETERANS ANNUAL REPORTING FEE 1,561.00 1,561.00 .00 .000 OTHER FEDERAL GOVERNMENT SOURCES 2,000.00 1,987.97 -12.03 -.602 RESIDENT TUITION/JULY START 83,916.00 106,080.00 22,164.00 26.412 AE IN-DISTRICT TUITION/JULY START 14,832.00 15,268.70 436.70 2.944 OUT-OF-DISTRICT TUITION/JULY START 2,846.00 7,044.50 4,198.50 147.523 OUT-OF-STATE TUITION/JULY START 965.00 386.00 -579.00 -60.000 INTERNATIONAL TUITION/JULY START 1,351.00 1,544.00 193.00 14.286 ONLINE/IN-DISTRICT - JULY START .00 13,290.75 13,290.75 ######## ONLINE/OUT OF STATE/JULY START .00 1,517.25 1,517.25 ######## RESIDENT TUITION/FALL 4,040,156.00 4,219,251.25 179,095.25 4.433 AE IN-DISTRICT TUITION/FALL 1,059,431.00 1,116,505.50 57,074.50 5.387 OUT-OF-DISTRICT TUITION/FALL 177,030.00 178,693.00 1,663.00 .939 AE OUT-OF-DISTRICT TUITION/FALL 1,756.00 3,763.50 2,007.50 114.322 OUT-OF-STATE TUITION/FALL 54,909.00 89,166.00 34,257.00 62.389 AE OUT-OF-STATE TUITION/FALL .00 .00 .00 .000 INTERNATIONAL TUITION/FALL 39,662.00 37,056.00 -2,606.00 -6.571 ONLINE/IN-DISTRICT - FALL 467,869.00 567,641.25 99,772.25 21.325 ONLINE/OUT OF STATE/FALL 40,311.00 65,301.25 24,990.25 61.994 RESIDENT TUITION/SPRING 3,860,734.00 3,931,983.25 71,249.25 1.845 AE IN-DISTRICT TUITION/SPRING 850,000.00 1,162,647.00 312,647.00 36.782 OUT-OF-DISTRICT TUITION/SPRING 148,031.00 138,139.75 -9,891.25 -6.682 AE OUT-OF-DISTRICT TUITION/SPRING .00 3,377.50 3,377.50 ######## OUT-OF-STATE TUITION/SPRING 36,284.00 75,849.00 39,565.00 109.043 AE OUT-OF-STATE TUITION/SPRING 1,197.00 231.60 -965.40 -80.652 INTERNATIONAL TUITION/SPRING 40,916.00 45,741.00 4,825.00 11.792 ONLINE/IN-DISTRICT - SPRING 550,564.00 613,859.40 63,295.40 11.496 ONLINE/OUT OF STATE/SPRING 64,974.00 67,651.50 2,677.50 4.121 TUITION/FALL/ADULT ED .00 .00 .00 .000 TUITION/SPRING/ADULT ED .00 .00 .00 .000 CONTIGUOUS COUNTY TUITION/FALL 276,443.00 310,292.50 33,849.50 12.245 CONTIGUOUS COUNTY TUITION/SPRING 256,258.00 274,057.00 17,799.00 6.946 IN-DISTRICT TUITION/JUNE START 431,311.00 512,496.75 81,185.75 18.823 AE IN-DISTRICT TUITION/JUNE START 328,437.00 326,692.65 -1,744.35 -.531 09-JUN-2011 11:31:38 AM Black Hawk College PAGE 2 FISCAL YEAR 11 Statement of Rev,Exp,Other FGRREOB Revenues, Expenditures, Other Changes AS OF 31-MAY-2011 Percentage of time remaining through the Budget: 8.219
01 EDUCATION FUND
ADJUSTED YEAR-TO-DATE VARIANCE TO PERCENT OF BUDGET ACTUAL BUDGET BUDGET ------
REVENUES: OUT-OF-DISTRICT TUITION/JUNE START 13,703.00 30,204.50 16,501.50 120.423 AE OUT-DISTRICT TUITION/JUNE START .00 386.00 386.00 ######## OUT-OF-STATE TUITION/JUNE START 6,755.00 4,053.00 -2,702.00 -40.000 AE OUT-OF-STATE TUITION/JUNE START .00 714.00 714.00 ######## INTERNATIONAL TUITION/JUNE START 2,895.00 3,880.00 985.00 34.024 ONLINE/IN-DISTRICT - JUNE START 203,470.00 229,534.35 26,064.35 12.810 ONLINE/OUT OF STATE/JUNE START 18,921.00 21,063.00 2,142.00 11.321 CONTIGUOUS CTY TUITION/JUNE START 25,454.00 27,613.95 2,159.95 8.486 CONTIGUOUS CTY TUITION/JULY START 6,646.00 8,449.00 1,803.00 27.129 GRADUATION FEES .00 375.00 375.00 ######## TRANSCRIPT FEES 10,000.00 36,886.20 26,886.20 268.862 LABORATORY FEES 585,970.00 629,498.20 43,528.20 7.428 DEFERRED PAYMENT FEES 50,000.00 47,175.00 -2,825.00 -5.650 PROFICIENCY EXAMINATION FEES 1,500.00 2,891.00 1,391.00 92.733 INSTRUCTIONAL MATERIALS FEE 234,000.00 251,014.00 17,014.00 7.271 LAB FEE-AG PAVILLION 100,000.00 79,930.00 -20,070.00 -20.070 STUDY ABROAD FEE .00 250.00 250.00 ######## LAB FEE - CUSTOMIZED TRAINING 137,000.00 227,825.84 90,825.84 66.296 LATE TUITION PAYMENT FEE 45,000.00 49,250.00 4,250.00 9.444 DUAL ENROLLMENT FEE 30,000.00 39,570.00 9,570.00 31.900 PRIOR YEAR TUITION & FEES .00 20,046.75 20,046.75 ######## UNCOLLECTIBLE TUITION -100,000.00 .00 100,000.00 100.000 OTHER SALES AND SERVICES 27,250.00 15,895.48 -11,354.52 -41.668 CUSTOMIZED TRAINING REVENUE 61,000.00 81,331.74 20,331.74 33.331 SCOTT - SUMMER 1,500.00 .00 -1,500.00 -100.000 SCOTT - FALL 16,500.00 17,262.00 762.00 4.618 SCOTT - SPRING 15,500.00 15,242.00 -258.00 -1.665 SCOTT - INTER-SESSION 1,500.00 4,849.00 3,349.00 223.267 STUDENT TESTING REVENUE 11,500.00 14,945.00 3,445.00 29.957 ATHLETIC INSTRUCTION REVENUE 49,100.00 54,802.00 5,702.00 11.613 SPONSORED COMMUNITY FAIR REVENUE 7,300.00 8,960.00 1,660.00 22.740 SALARY RECOVERY REVENUE .00 905.25 905.25 ######## NON-REFUNDABLE STUDENT DEPOSITS .00 500.00 500.00 ######## BCEC CLASS FEES 160,000.00 181,640.35 21,640.35 13.525 BTC NON-CREDIT WELDING CLASS FEES 15,000.00 27,237.00 12,237.00 81.580 CE/CEU FEES .00 .00 .00 .000 WELDING LAB PRACTICE FEE 10,000.00 .00 -10,000.00 -100.000 COLLEGE FOR KIDS REVENUE 100,000.00 100,980.00 980.00 .980 SALARY REIMBURSEMENT .00 2,150.00 2,150.00 ######## BUILDING RENTALS 34,000.00 33,628.00 -372.00 -1.094 EQUIPMENT RENTALS 1,000.00 825.00 -175.00 -17.500 TOWER RENTAL .00 .00 .00 .000 09-JUN-2011 11:31:38 AM Black Hawk College PAGE 3 FISCAL YEAR 11 Statement of Rev,Exp,Other FGRREOB Revenues, Expenditures, Other Changes AS OF 31-MAY-2011 Percentage of time remaining through the Budget: 8.219
01 EDUCATION FUND
ADJUSTED YEAR-TO-DATE VARIANCE TO PERCENT OF BUDGET ACTUAL BUDGET BUDGET ------
REVENUES: TIME DEPOSITS & NOW ACCOUNTS 275,000.00 281,769.58 6,769.58 2.462 DONATIONS .00 1,200.00 1,200.00 ######## LIBRARY FINES 2,100.00 2,478.95 378.95 18.045 NSF CHARGES 1,000.00 1,662.50 662.50 66.250 REIMBURSEMENT REVENUE .00 2,472.55 2,472.55 ######## SALE OF SURPLUS PROPERTY 2,000.00 3,046.31 1,046.31 52.316 W. HAEDRICH PASS THRU REVENUE .00 400.00 400.00 ######## MISCELLANEOUS REVENUE 400,939.00 20,189.48 -380,749.52 -94.964 COBRA PREMIUM ASSISTANCE .00 9,867.20 9,867.20 ######## ------TOTAL REVENUES: 29,196,237.00 29,591,938.47 395,701.47 1.355
EXPENDITURES: INSTRUCTION 13,378,926.50 12,092,181.01 -1,286,745.49 -9.618 ACADEMIC SUPPORT 3,398,358.41 2,423,788.30 -974,570.11 -28.678 STUDENT SERVICES 2,060,887.64 2,300,104.44 239,216.80 11.607 PUBLIC SERVICE 643,568.50 503,474.59 -140,093.91 -21.768 INDEPENDENT OPERATIONS .00 .00 .00 .000 OPERATION AND MAINTENANCE OF PLANT .00 .00 .00 .000 INSTITUTIONAL SUPPORT 6,861,814.08 6,166,897.16 -694,916.92 -10.127 SCHOLARSHIPS,GRANTS, & WAIVERS 2,920,000.00 3,395,109.30 475,109.30 16.271 ------TOTAL EXPENDITURES: 29,263,555.13 26,881,554.80 -2,382,000.33 -8.140
TRANSFERS AMONG FUNDS: OPERATING TRANSFER FROM OTHER FUNDS -400,000.00 .00 400,000.00 100.000 ------TOTAL TRANSFERS AMONG FUNDS: -400,000.00 .00 400,000.00 100.000
NET INCREASE/DECREASE IN NET ASSETS 332,681.87 2,710,383.67 2,377,701.80 714.707 09-JUN-2011 11:31:38 AM Black Hawk College PAGE 4 FISCAL YEAR 11 Statement of Rev,Exp,Other FGRREOB Revenues, Expenditures, Other Changes AS OF 31-MAY-2011 Percentage of time remaining through the Budget: 8.219
02 Operations and Maintenance Fund
ADJUSTED YEAR-TO-DATE VARIANCE TO PERCENT OF BUDGET ACTUAL BUDGET BUDGET ------
REVENUES: CURRENT TAXES 3,053,000.00 3,175,427.68 122,427.68 4.010 OTHER TAXES .00 5,040.21 5,040.21 ######## INTEREST ON TAXES 2,000.00 1,083.08 -916.92 -45.846 CORPORATE PERSONAL PROPERTY TAX 120,000.00 125,593.07 5,593.07 4.661 ICCB CREDIT HOUR GRANTS 612,000.00 575,413.41 -36,586.59 -5.978 PARKING FEES 80,000.00 90,681.65 10,681.65 13.352 PRIOR YEAR TUITION & FEES .00 130.00 130.00 ######## OTHER SALES AND SERVICES 7,000.00 9,658.55 2,658.55 37.979 BUILDING RENTALS 23,800.00 20,420.27 -3,379.73 -14.201 EBS LICENSE REVENUE 70,000.00 100,000.00 30,000.00 42.857 TOWER RENTAL .00 40,458.91 40,458.91 ######## PARKING FINES 25,000.00 17,785.00 -7,215.00 -28.860 TRAFFIC FINES (IVC) 300.00 165.00 -135.00 -45.000 REIMBURSEMENT REVENUE .00 219.16 219.16 ######## MISCELLANEOUS REVENUE 250,000.00 12,107.05 -237,892.95 -95.157 ------TOTAL REVENUES: 4,243,100.00 4,174,183.04 -68,916.96 -1.624
EXPENDITURES: OPERATION AND MAINTENANCE OF PLANT 4,251,156.00 3,417,170.49 -833,985.51 -19.618 INSTITUTIONAL SUPPORT .00 .00 .00 .000 ------TOTAL EXPENDITURES: 4,251,156.00 3,417,170.49 -833,985.51 -19.618
NET INCREASE/DECREASE IN NET ASSETS -8,056.00 757,012.55 765,068.55 ######## 09-JUN-2011 11:31:38 AM Black Hawk College PAGE 9 FISCAL YEAR 11 Statement of Rev,Exp,Other FGRREOB Revenues, Expenditures, Other Changes AS OF 31-MAY-2011 Percentage of time remaining through the Budget: 8.219
05 Auxiliary Enterprises Fund
ADJUSTED YEAR-TO-DATE VARIANCE TO PERCENT OF BUDGET ACTUAL BUDGET BUDGET ------
REVENUES: STUDENT AUXILIARY FEES 350,000.00 381,543.00 31,543.00 9.012 PRIOR YEAR TUITION & FEES .00 204.00 204.00 ######## SALES - BOOKSTORE - TEXTBOOKS 2,045,000.00 2,111,432.19 66,432.19 3.249 SALES - BOOKSTORE - SUPPLIES 168,000.00 154,441.31 -13,558.69 -8.071 SALES - BOOKSTORE - CLOTHING 87,000.00 98,687.32 11,687.32 13.434 SALES - BOOKSTORE - GIFT ITEMS 5,500.00 12,163.59 6,663.59 121.156 SALES - BOOKSTORE - SOFTWARE 37,500.00 74,985.32 37,485.32 99.961 BEVERAGE SALES 19,000.00 .00 -19,000.00 -100.000 SALES - BOOKSTORE - USED TEXTBOOKS 815,000.00 840,597.85 25,597.85 3.141 SALES - BOOKSTORE - TRADE BOOKS 5,300.00 8,071.56 2,771.56 52.294 DISCOUNT - NEW TEXTBOOKS .00 -41.55 -41.55 ######## DISCOUNT - SUPPLIES -1,600.00 -2,667.33 -1,067.33 -66.708 DISCOUNT - CLOTHES -9,000.00 -8,195.07 804.93 8.944 DISCOUNT - GIFTS -550.00 -1,635.52 -1,085.52 -197.367 DISCOUNT - SOFTWARE .00 -124.19 -124.19 ######## DISCOUNT - USED BOOKS .00 -21.80 -21.80 ######## DISCOUNT - TRADE BOOKS -100.00 -310.68 -210.68 -210.680 SALES - BOOKSTORE - FOOD/CANDY 17,400.00 44,312.20 26,912.20 154.668 SALES-BOOKSTORE-SPECIAL ORDERS .00 105.80 105.80 ######## DISCOUNT-SPECIAL ORDERS .00 -21.16 -21.16 ######## DISCOUNT - FOOD -900.00 -904.20 -4.20 -.467 ATHLETIC FEES 2,000.00 3,688.00 1,688.00 84.400 OTHER SALES AND SERVICES 3,000.00 2,431.10 -568.90 -18.963 SPONSORED COMMUNITY FAIR REVENUE 3,000.00 3,055.00 55.00 1.833 COMMISSIONS 68,500.00 78,141.30 9,641.30 14.075 REIMBURSEMENT REVENUE .00 300.00 300.00 ######## MISCELLANEOUS REVENUE 363,150.00 8,074.74 -355,075.26 -97.776 ------TOTAL REVENUES: 3,977,200.00 3,808,312.78 -168,887.22 -4.246
EXPENDITURES: INSTRUCTION .00 .00 .00 .000 PUBLIC SERVICE .00 .00 .00 .000 INDEPENDENT OPERATIONS 3,863,975.00 3,394,664.06 -469,310.94 -12.146 INSTITUTIONAL SUPPORT .00 11,000.00 11,000.00 ######## ------TOTAL EXPENDITURES: 3,863,975.00 3,405,664.06 -458,310.94 -11.861
NET INCREASE/DECREASE IN NET ASSETS 113,225.00 402,648.72 289,423.72 255.618 09-JUN-2011 11:31:38 AM Black Hawk College PAGE 10 FISCAL YEAR 11 Statement of Rev,Exp,Other FGRREOB Revenues, Expenditures, Other Changes AS OF 31-MAY-2011 Percentage of time remaining through the Budget: 8.219
07 WORKING CASH FUND
ADJUSTED YEAR-TO-DATE VARIANCE TO PERCENT OF BUDGET ACTUAL BUDGET BUDGET ------
REVENUES: TIME DEPOSITS & NOW ACCOUNTS 400,000.00 398,992.21 -1,007.79 -.252 ------TOTAL REVENUES: 400,000.00 398,992.21 -1,007.79 -.252
TRANSFERS AMONG FUNDS: OPERATING TRANSFERS TO OTHER FUNDS 400,000.00 .00 -400,000.00 -100.000 ------TOTAL TRANSFERS AMONG FUNDS: 400,000.00 .00 -400,000.00 -100.000
NET INCREASE/DECREASE IN NET ASSETS .00 398,992.21 398,992.21 ######## 09-JUN-2011 11:31:38 AM Black Hawk College PAGE 11 FISCAL YEAR 11 Statement of Rev,Exp,Other FGRREOB Revenues, Expenditures, Other Changes AS OF 31-MAY-2011 Percentage of time remaining through the Budget: 8.219
11 AUDIT FUND
ADJUSTED YEAR-TO-DATE VARIANCE TO PERCENT OF BUDGET ACTUAL BUDGET BUDGET ------
REVENUES: CURRENT TAXES 71,586.00 89,755.50 18,169.50 25.381 INTEREST ON TAXES .00 30.58 30.58 ######## ------TOTAL REVENUES: 71,586.00 89,786.08 18,200.08 25.424
EXPENDITURES: INSTITUTIONAL SUPPORT 68,000.00 61,015.00 -6,985.00 -10.272 ------TOTAL EXPENDITURES: 68,000.00 61,015.00 -6,985.00 -10.272
NET INCREASE/DECREASE IN NET ASSETS 3,586.00 28,771.08 25,185.08 702.317 09-JUN-2011 11:31:38 AM Black Hawk College PAGE 12 FISCAL YEAR 11 Statement of Rev,Exp,Other FGRREOB Revenues, Expenditures, Other Changes AS OF 31-MAY-2011 Percentage of time remaining through the Budget: 8.219
12 LIABILITY PROTECTION SETTLEMENT
ADJUSTED YEAR-TO-DATE VARIANCE TO PERCENT OF BUDGET ACTUAL BUDGET BUDGET ------
REVENUES: CURRENT TAXES 2,181,668.00 2,472,798.50 291,130.50 13.344 INTEREST ON TAXES .00 818.77 818.77 ######## SALARY RECOVERY REVENUE .00 288.00 288.00 ######## REIMBURSEMENT REVENUE .00 3,256.96 3,256.96 ######## ------TOTAL REVENUES: 2,181,668.00 2,477,162.23 295,494.23 13.544
EXPENDITURES: OPERATION AND MAINTENANCE OF PLANT 719,296.00 700,750.33 -18,545.67 -2.578 INSTITUTIONAL SUPPORT 1,462,372.00 1,151,490.63 -310,881.37 -21.259 SCHOLARSHIPS,GRANTS, & WAIVERS .00 .00 .00 .000 ------TOTAL EXPENDITURES: 2,181,668.00 1,852,240.96 -329,427.04 -15.100
NET INCREASE/DECREASE IN NET ASSETS .00 624,921.27 624,921.27 ########
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8141 June 30, 2011
RATIFICATION OF ACCEPTANCE OF THE RE-SKILLING OF THE NEWLY UNEMPLOYED GRANT
REPORT: The Black Hawk College Outreach Center, in collaboration with the United Way of the Quad Cities Area, has been awarded $125,000 through a local foundation. Funds are to provide training opportunities that will prepare newly unemployed Rock Island County residents to return to the workforce. Priority will be given to individuals seeking short-term training that does not qualify for other sources of financial aid. Funds are to be expended by December 31, 2011.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees ratifies acceptance of the “Re-Skilling of the Newly Unemployed” Grant in the amount of $125,000.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President for Instruction/ITS
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8145 June 30, 2011
AGREEMENT BETWEEN BLACK HAWK COLLEGE AND EASTERN IOWA COMMUNITY COLLEGE DISTRICT FOR RECIPROCITY OF CAREER PROGRAMS – 2011-2012
REPORT: Since January of 1975, an educational agreement approved by the Board of Trustees has been in effect with Eastern Iowa Community College District at its Scott Community College campus located in Bettendorf, Iowa, which has enabled students from each college to enroll in certain career programs offered at the other college and not offered at their home college. This reciprocal arrangement has been successful, and both colleges would like to continue the agreement.
Upon approval of the attached agreement, career programs at Scott Community College available to Black Hawk College students will include Auto Collision Repair Technology; Aviation Concentration; Culinary Arts; Dental Assisting; Diesel Technology; Electroneurodiagnostic (END) Technology; Health Safety and Environmental Technology (HSET); Heating, Ventilating & Air Conditioning; Interior Design; Interpreter Training Program; and Truck Driving.
Likewise, students from Scott Community College will be allowed to enroll in the following career programs offered by Black Hawk College: Equestrian Science Technology; Fire Service Officer; Horse Science Technology; International Trade; Law Enforcement; Massage Therapy and Bodywork; and Physical Therapy Assistant (PTA).
The tuition rate per credit hour will be at the resident tuition rate charged by either Black Hawk College or Scott Community College.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the educational agreement with Eastern Iowa Community College District which allows for reciprocity for the career programs listed above for a period beginning July 1, 2011, through June 30, 2012, at the resident tuition rate charged by either Black Hawk College or Eastern Iowa Community College District.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President of Instruction and ITS
EDUCATIONAL SERVICES AGREEMENT BETWEEN ILLINOIS COMMUNITY COLLEGE DISTRICT 503 (BLACK HAWK COLLEGE) (BHC) AND EASTERN IOWA COMMUNITY COLLEGE DISTRICT (MERGED AREA IX) (hereinafter “EICCD”) July 1, 2011 – June 30, 2012
I. INTRODUCTION
WHEREAS, EICCD, at its Scott Community College campus located in Bettendorf, Iowa, and Black Hawk College (BHC) at its Moline and Kewanee campuses, Illinois, have ongoing educational programs in operation in which the enrollment does not always reach the maximum class capacity; and
WHEREAS, these educational programs are now open on a restricted basis to Illinois and Iowa students who are willing to pay out-of-state tuition; and
WHEREAS, many Illinois students who live in the geographic area near the Scott Community College campus and many Iowa students who live near the Black Hawk College campus are interested in attending that adjacent institution; and
WHEREAS, certain Iowa students might be interested in enrolling in career programs which are not offered at Scott Community College, or the other colleges of the Eastern Iowa Community College District (EICCD), but are offered by Black Hawk College; and
WHEREAS, certain Illinois students might be interested in enrolling in career programs which are not offered at Black Hawk College but are offered at Scott Community College; and
WHEREAS, certain factors make it desirable for Black Hawk College and Scott Community College to extend educational services at the present time to specified groups of students under clearly outlined contractual arrangements between the two institutions; and
WHEREAS, the boards of both college districts seek to serve the career education needs of their residents at a minimum cost;
NOW, THEREFORE, BE IT RESOLVED that a contract is hereby drawn between these two educational institutions, the conditions of the contract being as follows:
A. This contract is governed by the provisions of Chapter 28E and 280A of the Code of Iowa and the Illinois Revised Statutes 1991, Chapter 122, and Article X of the 1970 Constitution of Illinois, and is subject to the limitations therein.
B. This contract does not create a separate legal or administrative entity but is entered into between the Board of Trustees of Illinois Community College District 503 (Black Hawk College), Moline, Illinois, and the Board of Directors of Eastern Iowa Community College District (Merged Area
Educational Services Agreement Between BHC& EICCD 2011/2012 Page 1 IX), Davenport, Iowa, and will be governed by the joint Boards of the aforesaid entities. This contract does not envision acquiring, holding or disposing of real or personal property.
C. This contract term is in effect for a one-year period from July 1, 2011, through June 30, 2012. Any student beginning an enrollment term that ends beyond June 30, 2012, will be allowed to complete a course(s) under this agreement.
D. This Contract may be renewed by the mutual agreement of the parties.
E. Any resident of Black Hawk College District 503 who is approved by BHC may enroll at Scott Community College in one of the following programs: Auto Collision Repair Technology; Aviation Concentration; Culinary Arts; Dental Assisting; Diesel Technology; Electroneurodiagnostic (END) Technology; Health Safety and Environmental Technology (HSET); Heating, Ventilating & Air Conditioning; Interior Design; Interpreter Training Program; and, Truck Driving. The contractual agreements will be conducted in accordance with the general provisions for Black Hawk College District 503 and the appropriate specific categorical procedures stated in this contract.
F. Any resident of EICCD who is approved by EICCD may enroll at Black Hawk College in one of the following programs: Equestrian Science Technology; Fire Service Officer; Horse Science Technology; International Trade; Law Enforcement; Massage Therapy and Bodywork; and Physical Therapy Assistant (PTA). The contractual arrangement will be conducted in accordance with general provisions for EICCD and the appropriate specific procedures stated in this contract.
II. STUDENT QUALIFICATIONS
A. Any Black Hawk College student who, through prescribed contractual agreement, is enrolled by BHC in one of the aforementioned programs.
B. Any EICCD student who, through prescribed contractual agreement, is enrolled by EICCD in one of the aforementioned programs.
III. SPECIFIC CATEGORICAL PROCEDURES
A. Black Hawk College students will pay the BHC in-district resident tuition rate.
B. EICCD students will pay the EICCD in-district resident tuition rate.
C. Black Hawk College will pay EICCD for educational services at the EICCD in-district resident tuition rate for each semester hour of credit attempted under the terms of this agreement, plus mutually agreed upon fees.
D. EICCD will pay BHC for educational services at the BHC in-district resident tuition rate for credit attempted under the terms of this agreement, plus mutually agreed upon fees.
E. Students will pay tuition and all fees charged for any courses taken by the home and host institutions at their home institution.
F. When tuition and fees change at either institution, the Business Office/Bursar must communicate the change within ten (10) days to the Business Office/Bursar at the reciprocity college.
Educational Services Agreement Between BHC& EICCD 2011/2012 Page 2 IV. GENERAL PROVISIONS FOR BLACK HAWK COLLEGE STUDENTS WHO ARE ATTENDING SCOTT COMMUNITY COLLEGE AND FOR EICCD STUDENTS WHO ARE ATTENDING BLACK HAWK COLLEGE
A. Tuition refunds for students enrolling, who for any reason discontinue attendance at either host college during any particular academic term, will be made in accordance with host college’s tuition refund policy, based on the date the student withdrew. For such instances, the tuition refund will be paid directly to the student.
B. Students who fail to comply with proper enrollment procedures may be subject to additional fees, such as cost of lost apportionment due to late or lack of proper enrollment.
C. Each institution agrees to comply with attendance verification processes as required by each college’s state regulations. EICCD agrees to comply with Illinois required mid-term roster verification process.
D. Educational services fee billings to each institution will be based upon each student's status as of the tenth (10th) day for the fall and spring terms and the fifth (5th) day for the summer term at each respective institution. All institutional corrections to enrollment data will be made within the two (2) weeks following tenth or fifth day following each institution’s start date.
E. Each institution may extend financial aid to its own students covered by this contract, but is in no way obligated to do so. Financial aid funds will be awarded and disbursed according to each institution’s policy and procedures. The home college may claim state and federal funds for its students attending a host college under this contract without interference of the host college.
F. Students covered by this contract will be governed by the board policies, administrative regulations, campus and classroom rules as established by the host college. Students will also adhere to the policies and administrative regulations of the Educational Services Agreement as mutually accepted by BHC and EICCD.
G. Grades and hours of credit issued for course work as listed on the agreed upon course master file and taken by students covered by this contract will be processed in a manner similar to that being used for students in general attending respective host colleges; however, credits granted for such course work will be the responsibility of each home college's registrar within ten (10) days following the close of the term.
H. Each host college will keep a permanent record on each student for student advising and counseling purposes; however, maintenance of an official transcript on each student will be the responsibility of the home college except in the Physical Therapy Assistant (PTA) program where Black Hawk College shall serve as the registrar of record.
I. Each institution will submit final grades within timeline prescribed by host college providing instruction. Students completing program requirements for programs covered by this contract may, at their discretion, participate in host college and home college commencement exercises; however, earned degrees and diplomas will be provided and granted by the home college unless the student submits a request for degree to be granted by the host college. (The exception will be Educational Services Agreement Between BHC& EICCD 2011/2012 Page 3 PTA graduates from EICCD will receive their degrees and official transcripts from Black Hawk College.)
J. Each host college agrees to provide educational, counseling, and administrative services for hosted students, unless otherwise specified in this contract, on the same basis that said services are provided to home students.
K. Hosted students served under this contract will have the same admission, class selection, and attendance privileges as the home students. Enrollment may be limited to five hosted students per course/program. (In END and PTA, enrollments may be limited to four.)
L. Hosted students will pay appropriate graduation fees for their home college and, if choosing to participate in host college's commencement, the appropriate graduation fee of the host college.
M. Students will pay any miscellaneous fees as assessed by the host college that are assessed to students in general. Such as:
1. Laboratory fee 2. Technology/computer user fee 3. Textbooks, materials 4. Tool kits, uniform rental and supplies—where applicable 5. Student insurance 6. Online fees 7. Other These fees will be paid at the home institution.
N. Each college agrees to pay the other college the term billing for educational services including appropriate bookstore vouchers provided within thirty (30) days of the receipt of each term billing, based on tenth (10th) day corrected enrollment data for the fall and spring terms and the fifth (5th) day for the summer term. Billings can be processed any time after thirty (30) days from the start of the term.
O. Students attending a host college under this contract will be permitted to participate in all co- curricular activities at the host college, provided the appropriate student fee has been paid.
P. The veteran's status (full-time, three-fourths, or one-half time) for a student must be the same at the home college as it is at the host college. The host college must immediately report to the home college in writing all adds and drops that cause a student's status to change to prevent overpayment of benefits.
Q. Requests from high schools in the home district for visitation by host college officials will be scheduled in cooperation with home college officials.
R. Either involved college may, at its discretion, either separately or jointly, make application for and receive private, state, federal, or foundation grants for the purpose of furthering the educational goals of this contract; however, any such application must not alter the ability of either institution
Educational Services Agreement Between BHC& EICCD 2011/2012 Page 4 to receive state funds for their students even though educational services are being provided on a contract basis by the other institution.
S. In recognition of the time requirements involved in obtaining state approval for course and/or curricular changes, each institution will give immediate notice to the other prior to any changes in programs covered by this contract. Such changes will be processed prior to the start of the term in which the curricular change is to take place in order for students to be enrolled.
T. Assessment tests administered by Black Hawk College will be accepted by EICCD and will be valid for placement into Scott Community College programs. Assessment Tests administered by EICCD will be accepted by Black Hawk College and will be valid for placement with BHC.
U. ANY UNFORESEEN PROBLEMS ARISING FROM THIS CONTRACT WILL BE MUTUALLY RESOLVED BY OFFICIALS OF BHC AND EICCD.
VI. NOTIFICATION
EICCD does not discriminate on the basis of race, color, religion, sex, national origin, handicap or age in the recruitment and admission of students, the recruitment and employment of faculty and staff, or the operation of its educational programs as specified by federal laws and regulations. The coordinator of compliance at EICCD is Lana Dettbarn at 563-336-3336.
BHC will make all educational and personnel decisions without regard to race, color, religion, gender, sexual orientation, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or status as a disabled veteran or Vietnam veteran, except as specifically exempted by law. The coordinator of compliance at BHC is Jo Johnson, 309-796-5005.
ASSURANCE STATEMENT
It shall be agreed that parties participating in this program will not discriminate in employment opportunities on the basis of race, color, religion, sex, sexual orientation, national origin, handicap or age.
This agreement is subject to the limitation as prescribed by the rules and regulations of the Illinois Community College Board or the State of Iowa Department of Education.
ILLINOIS COMMUNITY COLLEGE DISTRICT EASTERN IOWA COMMUNITY COLLEGE 503 (BLACK HAWK COLLEGE) DISTRICT (MERGED AREA IX)
By By R. Gene Gardner, President Patricia Keir, Chancellor
Date Date
Host College is the college providing instruction. Home College is the college in the state of student’s residence. BHC – j:\admin\vpis\eiccd – 11-12
Educational Services Agreement Between BHC& EICCD 2011/2012 Page 5
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8159 June 30, 2011
APPOINTMENT OF ADVISORY COMMITTEE MEMBERS FOR CAREER PROGRAMS 2011-2012 ACADEMIC YEAR
REPORT: The Career Programs have active advisory committees that provide input on curricula development/program goals and general leadership in maintaining instruction that is current and viable in the labor markets.
Faculty and administration of the Career Programs periodically update program advisory membership through a systematic process that seeks broad-based representation of large and small employers, alumni, and non-alumni. This process also seeks ethnic and gender balance. Memberships on the committees are for staggered, fixed terms of two or three years, which allows for the addition of new members annually. This procedure is very important to maintain the committees’ strength and vitality. Those persons listed on the attachments have expressed interest in serving for 2011-2012.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees considers appointment of the Advisory Committee members on the attached list for the District’s Career Programs for the 2011-2012 academic year.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President of Instruction/ITS
Black Hawk College Black Hawk College 2011 Applied Science Department 2011 Apprenticeship Advisory Committee Advisory Committee
Scott Fairfield – Chair Matt Lienan Vocational Agriculture Instructor Plumber’s & Pipefitter’s Union
Terry Lancaster – Vice Chair Mike Ellison Agriculture Mechanics/ IBEW Union Vocational Agriculture Instructor Tony Uhr Judd Hulting – Secretary Painters & Drywall Finishers Union Patriot Renewable Fuels Bob Snyder Doug Bogart US Department of Labor Equine Dan Ketchum Lance Dolieslager Millwrights Union Kewanee Motors Dave Arnold Dan Duckworth Plasterers Union Kleine Equipment Carl Ogendahl Kim Ewoldsen Sheet Metal Workers Union Agribusiness Bill Lehmann Shaun Gress Carpenters Union 1st Farm Credit Services Dave Foor Jeff Johnson Ironworkers Union Sunnyfield Greenhouse Michael Rivera Dan Meyer Black Hawk College County Insurance & Financial Service Brenda Brown Mary Kay North Black Hawk College – Outreach Agri-Business Club Alumni Glenda Nicke Shaun Gress Black Hawk College – Outreach 1st Farm Credit Services Don Mosier John Riewerts Black Hawk College Ag Production Stephanie Allers Michael Woods Black Hawk College University of IL Extension – RI County Debbie Collins Jon Wolf Black Hawk College Retired BHC Faculty Glenn Saddoris Black Hawk College
Black Hawk College Margaret Chavez 2011 Associate Degree Nursing Program HR Manager Advisory Committee Michael Day, Manager Mrs. Mary Ann Anderson Younkers University of Illinois at Chicago College of Nursing Rebecca Flagel NOTT Company Jennifer Junis, RN Kewanee Hospital Lori Freemire Consultants Group International Danita Harrison, RN Reynolds, IL 61279 Marty Hanson Black Hawk College Joann McNeil, RN Trinity Medical Center Kimberly S. Hoffman CPA Charlene Loding, RN Genesis Hospital – Illini Campus Allen Holdsworth National Assoc. of Investors Corp/ Better Ms. Denise Eilers, RN Investing Area Career Center United Township High School Susan Llewellyn Black Hawk College June Swain, RN, BSN Hammond Henry Hospital Todd Malcolm Malcolm Jewelers Shelly Wiborg Mercer County Hospital Todd Osborn Osborn Consulting Dr. Lea Monahan, Ph.D., RN, CNE Western IL University in Macomb School of Maria Rodriguez Nursing Body Central
Carrel Sagon Black Hawk College East Moline Glass Company 2011 Business Advisory Committee (Blended Committee Consisting of: Leanne Shaw Accounting, Banking/Finance, International MetroBank Trade and Management/Marketing) Cheryl Theofilis Rick Baker The Sedona Group Illinois Quad City Chamber of Commerce John Wetzel Chris Bayer SCORE
Aflac Black Hawk College 2011 Business and Computer Advisory Rose Barnett Committee US Army Sustainment Command
1 Rock Island Arsenal Nancy Ericson
Kewanee Hospital J. Tim Charles, President/CEO
Service Plus Credit Union Shirley Hertz
Galva High School
2 Lisa Hoogerwerf Abigail Dobbels Martin Engineering James Schultz, Attorney
Marlo Ingram David DeFrieze Cover Insurance Agency RI Arsenal Sustainment Command
Nicki Hurlbutt Kathleen Riley OSF St Mary Medical Center MetroLINK
Lorraine Pollock Brett Weber Wal-Mart SBS Private Wealth Management
Jodee Werkheiser Black Hawk College – East Campus Black Hawk College 2011 Child Development Beverly Williams Advisory Committee Boss Manufacturing Co. Leigh Egger/Monique Lampe Head Start/Home Start Black Hawk College 2011 Business Education Advisory Kathy Granbois/Nicole Henry Committee Learning Tree
Jan Davison Norma Splinter Preston Engineering Resource and Referral
Dan Byrne/Jay Bohnsack Alvina Hansen Moline High School Independent Early Childhood Consultant
Sally Doran Debbie Hermies Black Hawk College Kids & Company
Vera Hinrichsen/Deb Bond/Mary Girot Jennifer Ludwig Just Kids Child Care Deere & Company – Law Department Dick Sherrard/Mary Evans Kellie Dinwiddie Day Care License/DCFS RIFAC Julie Allen Laurie Price Skip-A-Long Day Care Center Lewis Machine & Tool Nicole Schlotfeldt Monica Poe Rock Island Head Start MoPoe and Associates Debbie Lee, Ed.D. Susan Rorick Western IL University-QC Campus Lane & Waterman LLP Rose Hernandez Leah Rumler UT Career Center Sedona Staffing Catherine Melear Erin Patterson Black Hawk College Office Team Bruce LeBlanc Black Hawk College
3 Bettie Truitt Lin Mulkey Black Hawk College Modern Woodman
Jim Noord Black Hawk College JTM Concepts 2011 Computer Specialist Advisory Committee Tiffany Paarman Swiss Valley Farms Joe Alongi Hughes Network Technologies Sean Pearson Sedona Technologies Lynne Anderson-Kearns Twin State Technical Services Dan Redding BHC Adjunct Instructor Mike Asplund East Moline School District #37 Mike Savely/Miles Stevenson American Rental Association Josh Carlson American Rental Association Debbie Shivers THOTH Solutions, Inc. Barbara Carter Rock Island Arsenal Bituminous Insurance Company Miles Stevenson James Dailing American Rental Association Perot Systems Jim Strickland Dale DeClercq Excel Computer Corp. Premier Computer Services Kevin Stutting Kristian DeMayer Shared IT QC Online Wayne Varlick Jan Dietz Von Maur Tech Team SteveVerhille James Giesburt DCS Computer Services Moline School System Dale Wells Becky Hansen Computer Repair Center Modern Woodmen of America Patrick O’Lone Joy Huffman TownNews.com Mississippi Bend Area Education Agency Debbie Collins Jesse Inskeep Black Hawk Collins SNGII Michael Rivera Mary Ellen Johnson Black Hawk College Royal Neighbors of America
Linda Keag Black Hawk College Gensoft System, Inc. 2011 EMS Education Advisory Committee
Dave Kendall Mark Guthrie, EMT-P Heritage Computers Genesis Medical Center/ Illini Campus
4 Chad Miner Genesis Medical Center/Illini Campus Betsey Morthland Black Hawk College Chris Webster, CCP, NREMT-P Genesis Medical Center/Illini Campus Karen Wilson Bette Wigund MSN/CEN Black Hawk College Genesis Hospital/ Illini Campus Michael Rivera Joel Atkinson Black Hawk College EMT-P
Jesse DeWard Black Hawk College MSN, RN 2011 Engineering Technology Advisory Committee Nancy Frederiksen, RN Trinity Medical Center Brian Guthrie CAM/Control Application & Maintenance Jane Keag, RN Erie Ambulance Driver Vern Moon Parr Instrument Company Nick Border Rock Island Fire Department Daniel O'Neill Product Development Center Linda Frederikson Medic EMS Richard Henry Retired BHC Faculty Dr. Wayne Gallops Genesis Hospital/Illini Campus Brian Kinman Commonwealth Edison Scott Ketner Genesis Hospital/Illini Ambulance Paramedic Terry Murphy City of Moline Captain Greg Marty South Slope Water Treatment Center Rock Island Fire Department Dave Vancil Trent Mull, RN Ralston Purina Company Trinity Medical Center Anthony Ranson Ike Sederstrom Mehta Tech, Inc. Chief, Moline Fire Department Don Maring Brandon Tomlin Williams White Company Moline Fire Department Tony Boom CeCeWalton Montgomery KONE, Inc. Trinity Ambulance Services, Inc. Richard Parsons Brian Payne, EMT-P Frizzelle & Parsons Company Genesis Hospital/Illini Ambulance Sonia Nimrick Joe Schmieder, FF, NREMT-P John Deere Davenport Works Rock Island Fire Department John Ludwig Tom Sheets Carleton Life Support Systems Bettendorf Fire Department
5 Larry Wilson Ahern Fire Protection Reynolds Manufacturing Co. Bob Gaster/Eric Johnson Rhett Bicknell/Tom Harlan/Craig Kinzer John Deere Technology Center Seaburg Industries Mike Kaas Bill Wiese Iowa Fluid Power Sears Manufacturing Co. Sam Splear Milt Chaney John Deere Harvester Works East Moline Metal Products Hewell Colvin Scott Maki/Jim Striech/Dave Haas John Deere McLaughlin Body Company Don Catton/Jon Juarez/Larry Shimmin Jon Weigle UT Area Career Center Swan Engineering & Machine Co. Michael Rivera Milt Johnson Black Hawk College Quad City Die Casting
Dale Gillette/Kevin Wright Black Hawk College Sivyer Steel Corporation 2011 Fire Service Officer Advisory Committee Doug Hutchins Modform Rob DeFrance East Moline Fire Department Ken Aufdengarten/Tony Boom/Darren Vermost/Charles Guernsey Jeff Yearkey Montgomery Kone Inc. Rock Island Fire Department
Larry Gant Doug Vroman/Jim Fobert Johnson Sheet Metal Rock Island Fire Department
Dean Ross Mick Dochterman Packaging Technologies Moline Fire Department
John Mason Tom Weston Rock Island Arsenal Kewanee Fire Department
Mike Williams Gary Bower Parr Instrument Andalusia Fire Department
Jim Bohnsack Joe Heim County Board Chairman Rock Island Arsenal
Donald Schnauber Chris Bachelder The Sedona Group Black Hawk College
Mike Fosbinder Bruce LeBlanc Fosbiner Fabrication Black Hawk College
Martin Calmer Bettie Truitt Retired BHC Faculty Black Hawk College
Al Gustafson
6 Black Hawk College Michael Rivera 2011 Health Information Management Black Hawk College Advisory Committee
Kim Banowetz Black Hawk College Genesis Hospital 2011 Massage Advisory Committee
Jodi Barnhart Jennifer Johnson Good Samaritan Village Black Hawk College
Beth Brady/Dody Kelly Dr. Jessica Weber, DPT Mercer County Hospital Genesis
Marietta Dziadyk Sue Marcus, NCTMB, LMT Genesis Health Group Massage Therapist Chicago Bears Lorrie Guthrie Kelly’s Medical Stephanie Adamson, NCTMB, LMT, LC, LE, MR Michelle Hatrick Black Hawk College Cardiovascular Medicine, PC Leatha Chapdelaine, NCLMT Susan Moen Instructor/Supervisor Professional Billing Service Stephanie Scalf, NCTMB, LMT Bette Moore Massage Therapist Bettendorf Clinic Chris Starman, NCTMB, LMB Pat Reagan Massage Therapist Cardiovascular Medicine, PC Dino Hayz, NCTMB, LMT Ruby Rylander Black Hawk College QCA Endontics, PC Michael Rivera Deb VanHorn Black Hawk College QC Occupational Health Black Hawk College Carol Meyers 2011 Physical Therapist Assistant An Med Advisory Committee
Arlene Parker Randy Boldt/Greg Munson/Nettie Nice Fogel General Surgery Associates Rock Valley Physical Therapy
Carol Schweiss Julie Simmer Trinity Medical Center Genesis Medical Center
Sharron Shaffer Margaret Carton Community Health Care Twin Rivers Physical Therapy
Deb Sperry Todd Richard/Mike Haidsiak Good Samaritan Society Iowa Health Systems
Betsey Morthland Mike Coulter/Kristi Leverenz Black Hawk College Friendship Manor
7 Bettie Truitt Ron Chappell Black Hawk College Black Hawk College
Sean Joseph Black Hawk College Boyd-Fitzgerald Imaging Solutions 2011 Practical Nursing/NursingAssistant Advisory Committee Dick Oberg Oberg Studios Jennifer Junis Kewanee Hospital Jamie Broderson EyeFidelity Craig Ghinazzi Moline High School Paul Lange Adjunct Faculty/BHC Alumnus Bonnie Lorenzen Independent Consultant Zaiga Thorson Black Hawk College Carol Near, LPN, RN Genesis – Illini Campus David Murray Black Hawk College Harriet Olson Trinity Medical Center Michael Rivera Black Hawk College Judy Douglas Geneseo Good Samaritan
Kathy Seeforth Rosewood Care Center
Julie Sambdman Friendship Manor
Charleen Loding Illini Hospital
Michael Rivera Black Hawk College
Black Hawk College 2011 Visual Communications Advisory Committee
Paul Lunnenberg Deere and Company
Jason Platt Lingui Systems
Diane Lamacki GraphixOne Marketing & Design
Joe Kelley Quad City Times
8 BLACK HAWK COLLEGE BOARD REPORT
Board Report #8138 June 30, 2011
RATIFICATION OF EXPENDITURES FOR THE PERIOD ENDING MAY 31, 2011
REPORT:
Listed below is a summary of Accounts Payable activity that has been processed for payment. The listing dated May 31 represents bills totaling $1,848,628.50. Obligations on these bills have been incurred in accordance with Board Policy and where required, bids were obtained.
Ratification of payroll expenditures for the month of May is also requested.
May 1-31 May 1-31 for Ratification for Ratification (Accts. Payable) (Payroll)
Education, Operations & $614,734.50 1,898,772.66 Maintenance, and Auxiliary Funds
Restricted Purposes 367,427.88 216,413.49 Restricted Operations & 527,291.12 0.00 Maintenance Bond & Interest 339,175.00 0.00 $1,848,628.50 $2,115,186.15
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees ratifies bills totaling $1,848,628.50 and payroll expenditures of $2,115,186.15 for the month of May 2011.
Reviewed and Prepared by:
Leslie T. Anderson R. Gene Gardner Chief Financial Officer President Black Hawk College Selected checks written greater than or equal to $5,000 From 5/1/2011 to 5/31/2011
EDUCATION, OPERATIONS & MAINTENANCE, AND AUXILIARY FUNDS CHECK VENDOR NUMBER DATE NUMBER VENDOR AMOUNT DESCRIPTION !0001498 5/6/2011 900164884 HCH Administration, Inc. 6,707.50 Employee contributions to Flex Spending Accounts !0001500 5/6/2011 900195175 Hartford Life RPS 30,340.86 Employee 403B contributions !0001510 5/13/2011 900164884 HCH Administration, Inc. 6,676.30 Employee contributions to Flex Spending Accounts !0001529 5/20/2011 900195175 Hartford Life RPS 21,878.21 Employee 403B contributions !0001548 5/27/2011 900194514 elan 78,882.02 Various PCARD purchases 00300272 5/6/2011 900176094 A T & T 13,296.79 Telecommunications 00300305 5/6/2011 900164884 HCH Administration, Inc. 38,548.63 Stop loss coverage 00300308 5/6/2011 900149760 IKON Office Solutions 5,228.51 Copier maintenance 00300316 5/6/2011 900167155 Lamar Advertising 6,400.00 Advertising 00300323 5/6/2011 900150251 Mid American Energy 10,672.40 Utilities 00300406 5/13/2011 900150251 Mid American Energy 20,030.43 Utilities 00300413 5/13/2011 900170856 River Valley Turf 7,257.00 Equipment purchase - John Deere tractor 00300487 5/20/2011 900158122 Henry Russell Bruce, Inc. 12,667.00 Advertising 00300498 5/20/2011 900150251 Mid American Energy 28,018.30 Utilities 00300592 5/27/2011 900170577 Iowa Illinois Office Solutions 6,580.64 Office supplies 00300605 5/27/2011 900150251 Mid American Energy 8,398.00 Utilities 00300621 5/27/2011 900179804 Quality Communication Interpreting Services 5,737.50 Interpreting services 00300641 5/27/2011 900004880 Kuang L. Sung 7,202.00 IETC Rental RESTRICTED PURPOSES CHECK VENDOR NUMBER DATE NUMBER VENDOR AMOUNT DESCRIPTION !0001532 5/20/2011 900153033 DCS Computer Services 7,150.00 Software license, installation, and training !0001550 5/27/2011 900194514 elan 11,496.59 Various PCARD purchases R0065713 5/6/2011 900185310 Sharon Camarillo 8,250.00 Equestrian Science Barrell Racing clinic 5/13-5/16 R0065719 5/6/2011 900158250 Illinois Public Risk Fund 19,193.00 Work comp premium R0065723 5/6/2011 900159343 Pappas Cleary O'Connor Fildes Secaras, P.C. 15,474.29 Legal services R0065744 5/13/2011 900168149 Illinois Department of Employment Security 8,592.50 Unemployment compensation R0065800 5/27/2011 900149262 Apple Computer, Inc. 38,246.95 30 Macbook Pro's with cart - BR #8118 R0065801 5/27/2011 900149437 Aramark Services, Inc. 7,011.10 QC Foundation - Catered Leaders Under 40 event R0065802 5/27/2011 900150256 Black Hawk College Business Training Center 176,195.44 Welding grant student tuition for FY11 RESTRICTED OPERATIONS & MAINTENANCE CHECK VENDOR NUMBER DATE NUMBER VENDOR AMOUNT DESCRIPTION 00003475 5/20/2011 900149441 Art O Lite Electric Company 299,700.00 PHS Project - Fire alarm upgrade 00003478 5/27/2011 900194052 BLDD Architects 8,331.05 PHS Projects - Various 32000163 5/6/2011 900205558 Advanced Environmental 9,035.00 2010 Bond - Stairwell upgrades 32000167 5/20/2011 900194052 BLDD Architects 45,419.75 2010 Bond - QC Bldg 2 Addition, Student Services addition 32000169 5/20/2011 900210871 CPI of the Midwest, Inc. 33,056.60 2010 Bond - District restroom remodel 32000170 5/27/2011 900194052 BLDD Architects 116,256.64 2010 Bond - QC Bldg 2, Restrooms, EC Auditorium, Street & Parking
BOND & INTEREST CHECK VENDOR NUMBER DATE NUMBER VENDOR AMOUNT DESCRIPTION !0001552 5/27/2011 900165322 Wells Fargo 60,000.00 Interest due on 2008 Bonds !0001553 5/27/2011 900205055 Heartland Bank & Trust Company 279,175.00 Interest due on 2010 Bonds BLACK HAWK COLLEGE BOARD REPORT
Board Report #8139 June 30, 2011
RATIFICATION OF EXPENDITURES FOR PREFERRED VENDORS MAY 2011
REPORT: The Board of Trustees has previously approved the use of preferred vendors for purchases of appropriate services or products for the College. When establishing the use of preferred vendors, the College committed to regularly reporting expenditures made to these companies to the Board for ratification.
Purchases for the month of May 2011 consist of items totaling $104,643.31. A breakdown of those expenditures follows:
Licenses & Contractual Employee Loan Preferred Vendor Name New Equipment Maintenance Component Parts Totals Services Purchases Contracts ACCENT SERVICES - - - - - $ - ANDALUSIA, IL ADVANCED ENVIRONMENTAL - - 9,443.05 - - $ 9,443.05 DAVENPORT, IA ALLSTEEL, INC. - - - - - $ - MUSCATINE, IA APPLE COMPUTER INC 38,246.95 - - - 2,502.00 $ 40,748.95 AUSTIN, TX AVI SYSTEMS - - - - - $ - MINNEAPOLIS, MN CDW-GOVERNMENT, INC 4,962.00 - - - - $ 4,962.00 VERNON HILLS, IL
COMMAND BUSINESS SYSTEMS 2,946.00 - 415.30 116.96 - $ 3,478.26 DAVENPORT, IA
DCS COMPUTERS - 7,150.00 - - - $ 7,150.00 DAVENPORT, IA DELL COMPUTER CORPORATION 5,356.74 - - - 1,039.26 $ 6,396.00 CHICAGO, IL HENRICKSEN & CO, INC. - - - - - $ - ITASCA, IL HEWLETT PACKARD COMPANY - - - - - $ - ROSEVILLE, CA HON INDUSTRIES - - - - - $ - MUSCATINE, IA IA/IL TAYLOR INSULATION, INC - - - - - $ - DAVENPORT, IA IOWA ILLINOIS OFFICE SOLUTIONS 7,887.94 - 500.00 - - $ 8,387.94 DAVENPORT, IA PAPPAS CLEARY O'CONNOR FILDES SECARAS, P.C. - - 15,474.29 - - $ 15,474.29 ROCK ISLAND, IL PRATT AUDIO & VISUAL 4,169.91 3,140.00 - - - $ 7,309.91 CEDAR RAPIDS, IA
THE NATIONAL BANK - - 1,292.91 - - $ 1,292.91 BETTENDORF, IA
Totals$ 63,569.54 $ 10,290.00 $ 27,125.55 $ 116.96 $ 3,541.26 $ 104,643.31
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees ratifies the expenditures for preferred vendors for the month of May 2011 in the amount of $104,643.31 for purchases made in accordance with previously approved preferred vendor guidelines.
REVIEWED & PREPARED BY:
. Leslie T. Anderson R. Gene Gardner Chief Financial Officer President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8154 June 30, 2011
ADOPTION OF PROPOSED FISCAL YEAR 2012 BUDGET
REPORT: This report to the Board, relative to the proposed fiscal year 2012 budget for Black Hawk College, is to be considered in conjunction with the tentative budget document presented to the Board on May 26, 2011. The tentative fiscal year 2012 budget has been on public display since May 27, 2011; Notice of the Availability of the Budget for Public Inspection and of a Public Hearing on the fiscal year 2012 budget has been published; and a Public Hearing on the budget is to be conducted by the Board on June 30, 2011. These procedures have been or are to be accomplished in compliance with necessary legal requirements.
The Board will be apprised of any significant changes in revenue and enrollment projections for fiscal year 2012 as new financial information becomes available. The administration plans to continue to maintain strict management control over budget expenditures within the levels approved by the Board.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees (1) adopts a budget for fiscal year 2012 for the Black Hawk College District as incorporated in the tentative budget document presented to the Board on May 26, 2011, and (2) approves the attached budget resolution which authorizes the adoption of the fiscal year 2012 budget for Black Hawk College.
Reviewed and Prepared by:
Leslie T. Anderson R. Gene Gardner Chief Financial Officer President
BUDGET RESOLUTION FOR FISCAL YEAR 2012
WHEREAS, the Board of Trustees of Black Hawk College, Community College District #503, Counties of Rock Island, Henry, Mercer, Whiteside, Knox, Bureau, Stark, Marshall, and Henderson, State of Illinois, caused to be prepared in tentative form a budget, and the Secretary of this Board has made the same conveniently available to public inspection for at least thirty days prior to final action thereon; and
WHEREAS, a public hearing was held as to such budget on the 30th day of June 2011, notice of said hearing was given at least thirty days prior thereto as required by law, and all other legal requirements have been complied with;
NOW, THEREFORE, be it resolved by the Community College Board of said District as follows:
Section 1: That the fiscal year of the Community College District be and the same hereby is fixed and declared to be beginning July 1, 2011, and ending June 30, 2012.
Section 2: That the tentative budget containing an estimate of amounts available in the Education Fund, Operations and Maintenance Fund, Operations and Maintenance Fund (Restricted), Auxiliary Enterprises Fund, Restricted Purposes Fund, Working Cash Fund, Audit Fund, Liability, Protection, and Settlement Fund, and Bond & Interest Fund, each separately and of expenditures from each of the aforementioned funds, be and the same is hereby adopted as the budget of this Community College District for the said fiscal year.
Motion for adoption was made by and seconded by . On roll call, there being __ members present, the vote was:
Yeas Nays
(1) (1) (2) (2) (3) (3) (4) (4) (5) (5) (6) (6) (7) (7)
The yeas being _ (number) and the Nays being _ (number), the absentees being _ (number), and those being present being (number), the Chairman declared the budget adopted as of this 30th day of June 2011.
Signed: Chair, Board of Trustees
Signed: Secretary, Board of Trustees
CERTIFICATE OF BUDGET AND APPROPRIATION ORDINANCE IN ACCORDANCE WITH P.A. 83-881
The undersigned, being the secretary of the Board of Trustees and the chief financial officer, respectively, of Black Hawk College, Community College District #503, Counties of Rock Island, Henry,
Mercer, Whiteside, Knox, Bureau, Stark, Marshall, and Henderson Counties, State of Illinois, do hereby certify that attached hereto is a true and correct copy of the budget and appropriation of said district for its 2012 fiscal year adopted June 30, 2011.
We further certify that the estimate of revenues, by source, anticipated to be received by said taxing district, either set forth in said ordinance as “Estimated Receipts” or attached hereto by separate document, is a true statement of said estimate.
This certification is made and filed pursuant to the requirements of 35 ILCS 200/18-50 as amended and on behalf of Black Hawk College, Community College District #503, Counties of Rock
Island, Henry, Mercer, Whiteside, Knox, Bureau, Stark, Marshall, and Henderson Counties, State of
Illinois.
Date: ___June 30, 2011 .
Secretary Board of Trustees
Chief Financial Officer
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8153 June 30, 2011
AUTHORIZATION OF NON-MANDATORY TRANSFER FROM WORKING CASH FUND
REPORT: As part of the year-end closing process for Fiscal Year 2011, it is necessary for the Board of Trustees to authorize the budgeted, but non-mandatory transfer of funds.
The budget for Fiscal Year 2011 projected that the Working Cash Fund would earn investment income, and that these earnings would be transferred to the Education Fund. In addition, prior earnings in the Working Cash Fund are also eligible for transfer. Under Illinois Community College Board (ICCB) rules, the transfer requires specific Board of Trustees approval. This level of accumulated investment income will be realized by June 30, 2011, and it is now appropriate for the Board of Trustees to authorize the transfer.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves a non-mandatory transfer of an amount not to exceed $400,000 from the Working Cash Fund effective June 30, 2011.
Reviewed and Prepared by:
Leslie T. Anderson R. Gene Gardner Chief Financial Officer President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8148 June 30, 2011
DISPOSITION OF CLOSED SESSION MINUTES AND AUDIO TAPES REPORT: The Open Meetings Act requires the Board to review minutes of Closed Sessions every six months and take action in Open Session on minutes that will be opened to the public and those that will continue to be closed to the public. The minutes that remain closed contain one or more of the following:
a. Litigation settlement that requires confidentiality as part of the settlement. b. Real estate matters still active. c. On-going collective bargaining. d. Personnel matters still active. Closed Minutes to Remain Closed
01/15/87 01/20/00 08/15/02 5/13/04 1/19/06 2/1/08 6/18/09 2/17/11 02/19/87 03/02//00 09/26/02 6/22/04 2/16/06 2/21/08 6/29/09 3/10/11 03/05/87 04/20/00 10/17/02 8/19/04 3/9/06 3/13/08 7/7/09 4/15 16/11 04/23/87 05/11/00 11/14/02 9/16/04 4/20/06 4/17/08 7/31/09 4/26/11 05/21/87 06/15/00 12/19/02 9/23/04 5/25/06 5/22/08 8/18/09 5/18/11 05/21/87 8/17/00 1/25/03 10/21/04 6/22/06 6/26/08 8/20/09 5/26/11 06/25/87 09/21/00 2/19/03 11/4/04 7/21/06 6/28/08 9/17/09 07/16/87 10/11/00 3/13/03 12/16/04 8/24/06 7/10/08 10/15/09 05/13/99 12/21/00 4/3/03 1/20/05 9/26/06 8/14/08 11/19/09 06/17/99 05/10/01 5/7/03 2/17/05 10/10/06 9/18/08 12/19/09 06/30/99 06/21/01 6/12/03 3/4&5/05 11/09/06 10/16/08 2/18/10 07/22/99 09/20/01 7/17/03 3/10/05 12/14/06 10/22/08 3/18/10 08/26/99 10/25/01 8/21/03 4/28/05 2/15/07 11/18/08 4/15/10 09/16/99 11/15/01 9/25/03 5/26/05 3/8/07 11/20/08 5/13/10 10/21/99 12/20/01 10/16/03 6/23/05 4/19/07 12/18/08 6/17/10 11/04/99 01/17/02 11/13/03 8/11/05 5/10/07 2/19/09 8/5/10 02/21/02 12/18/03 9/15/05 6/21/07 3/3 & 4/09 8/19/10 03/07/02 1/15/04 9/29/05 7/21/07 3/13/09 9/7/10 04/20/02 2/19/04 10/20/05 8/16/07 4/7/09 9/16/10 05/09/02 3/11/04 11/10/05 9/20/07 4/29/09 10/5/10 06/20/02 4/15/04 11/17/05 10/18/07 5/5, 6 & 7/09 10/14/10 07/18/02 12/15/05 11/8/07 5/14/09 11/18/10 12/13/07 5/28/09 12/16/10
Beginning January 1, 2004, the Open Meetings Act also requires the Board to maintain a verbatim record of Closed Sessions through an audio or video recording. The audio recordings can be destroyed 18 months or later after the Closed Session assuming the following conditions are met:
. At least 18 months have passed since the date of the meeting. . The Board of Trustees has approved adequate written minutes of the Closed Session meeting. . There is no lawsuit pending regarding the legality of the Closed Session.
It has been determined that audio tapes of Closed Session Board meetings of June 2009 through December 2009 can be destroyed.
RECOMMENDATION: It is the recommendation of the Board Secretary that no additional minutes be opened to the public since the last review in December 2010 and that the audio recordings of Closed Sessions of June 2009 through December 2009 be destroyed.
Prepared by:
______David L. Emerick, Jr. Secretary, Board of Trustees
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8160 June 30, 2011
SIGNATORY AUTHORIZATION FOR EXPENDITURES
REPORT: Board Policy 4.51 and the Illinois Compiled Statute, 805/3-27.1 give the President signatory authorization for expenditures up to $24,999. However, it has been the practice of Black Hawk College to request approval from the Board for expenditures of $10,000 or more. In an effort to provide additional flexibility to the purchasing process, it is recommended that the President follow the signatory authorization based on the Statute.
Expenditures in excess of $5,000 will continue to be reported on the monthly Checks Over $5,000 report, and all checks written are reported on the monthly check register. No change in existing Board Policy is needed as this change will only impact internal processes. Approval of such authorization level will be reflected in the Financial Procedures Manual.
RECOMMENDATION:
In conjunction with Board Policy 4.51 and the Illinois Compiled Statute, 805/3-27.1, it is the recommendation of the College President that the President of Black Hawk College be given signatory authorization for expenditures up to $24,999.
R. Gene Gardner President
BLACK HAWK COLLEGE BOARD REPORT
BLACK HAWK COLLEGE
Board Report #8146 June 30, 2011
FY2013 RESOURCE ALLOCATION MANAGEMENT PLAN (RAMP) AND SUBMISSION TO ICCB
REPORT: Each community college district is required by the Illinois Community College Board (ICCB) to file on or before July 1 of each year an updated Resource Allocation Management Plan (RAMP) document (attached). The document serves as the avenue for requesting State funds for new construction and renovation projects. The ICCB requires that the document be reviewed and approved by the Board of Trustees of the college district.
The document that will be submitted to the ICCB by July 5, 2011, outlines projected resource needs for the design and construction of the Community Instructional Center on the Quad-Cities Campus. This proposed facility would house conference space for business and industry training and theaters for performing arts. The area currently assigned to WQPT will be re-evaluated during the 2013 Master Planning process.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the Resource Allocation and Management Plan (RAMP) for FY2013 for the College and approves submission of the plan to the Illinois Community College Board.
Reviewed and Prepared by:
Michael R. Phillips R. Gene Gardner Vice President for Administration President
Fiscal Year 2013 RAMP Community College Capital Projects BLDD Architects, Inc. Project No. 092UX10.202
COMMUNITY COLLEGE CONTACT FOR FURTHER INFORMATION
Occasionally it is necessary to contact the individual (s) responsible for completing the Capital RAMP tables in order to reconcile discrepancies or to obtain further information to clarify requested project(s). Please list the person responsible for the Capital RAMP submission in the space provided below who should be contacted for follow‐up inquiries. The individual below will be the person ICCB or IBHE contacts to answer questions concerning the Capital RAMP requests.
Community College District (503) Black Hawk College
Budget Year Request 2013
Capital RAMP Contact Person Mr. Mike Phillips
Telephone Number 309‐796‐5012
Fiscal Year 2013 RAMP Community College Capital Projects BLDD Architects, Inc. Project No. 092UX10.202
BOARD OF TRUSTEES MATCHING FUNDS COMMITMENT
I hereby certify that the Board of Trustees of Black Hawk Community College, District #503, meeting in their regular session on June 30, 2011 with a quorum present, officially authorized the submission of the attached Fiscal Year 2013 RAMP Community College Capital.
X I certify that the board has reviewed and approved the attached programmatic justification, scope of work, and related forms for the project identified below.
X I further certify that board has made a commitment to either use available assets and /or credits, or to make local funds available for the project requested as indicated below, should the project be approved.
PROJECT NAME: Community Instructional Center
Proposed Source(s) of Local Funding (List the Dollar Amount) 1. Available Local Fund Balances $______2. Protection, Health, and Safety Tax Levy $______3. Protection, Health, and Safety Bond Proceeds $______4. Other Debt Issue $ 6,000,000 5. State Certified Construction Credits (Remaining from 1987) $______6. Other (Please specify) Capital Campaign $ 2,480,000
TOTAL LOCAL MATCH $ 8,480,000
Signed ______Chairperson of the Board of Trustees
Signed ______Chief Executive Officer of the College District
COMPLETE ONE FOR EACH PROJECT REQUESTED
Fiscal Year 2013 RAMP Community College Capital Projects BLDD Architects, Inc. Project No. 092UX10.202
PROGRAMMATIC JUSTIFICATION NARRATIVE
DISTRICT/COLLEGE: (503) Black Hawk College PROJECT NAME: Community Instructional Center
A. The construction of the Community Instructional Center provides Black Hawk College three discrete, but related functional areas which will expand and replace functions currently accommodated at several buildings on or around the College’s Moline (Quad Cities) area.
The three functions are: A Performing Arts Center, A Business Conference Center and a New Facility for the local public television station, WQPT. (WQPT Public Television is no longer a part of Black Hawk College. The area assigned to WQPT will be re‐evaluated during the 2013 Master Planning process.) The function assigned to this area will remain consistent with the other functional areas within this document. The College believes a close integration of these functions will benefit all three and enhance the College’s mission, since performing arts, production and conference room classroom and lab spaces can be used by all functions to accommodate both traditional classroom based teaching programs and business and industry training courses tailored to specific users.
B. The project intends to meet the College’s instructional objectives as follows (for clarity, the response is addressed by the three functional areas housed in the building):
Performing Arts Center:
Black Hawk College has a theater and drama curriculum. Some performances are handled at local high schools, yet practice, stage set assembly and general preparation must be done at the College. This program calls for a self contained performance auditorium and the required support rooms. As part of the integration of services with the conference center, the auditorium can be used for large group professional training seminars.
Conference Center:
While not limited to the non‐traditional professional training clientele, this center’s primary focus will be to serve local business and industry with custom tailored training. Spaces will include large, medium and small conference/classroom spaces, and computer training laboratories. Some of these spaces may be used by the College for traditional academic courses as well.
WQPT Television Station:
WQPT Public Television is no longer a part of Black Hawk College. The area assigned to WQPT will be re‐evaluated during the 2013 Master Planning process. The function assigned to this area will remain consistent with the other functional areas within this document.
C. This new facility will better serve instructional/programmatic areas as follows:
Performing Arts Center: This facility will permit the College’s existing curriculum to be accommodated, enhanced and expanded to more adequately serve their students.
Conference Center: Current programs are accommodated in both on and off campus buildings. Some existing facilities are either not adequately sized, do not contain the proper technological infrastructure to optimize professional sector training. By customizing the design to serve as a conference center, the College will address these deficiencies and be able to broaden the selection of educational programs.
WQPT Television Station: WQPT Public Television is no longer a part of Black Hawk College. The area assigned to WQPT will be re‐evaluated during the 2013 Master Planning process. The function assigned to this area will remain consistent with the other functional areas within this document.
D. What available facilities are readily available to meet the above referenced objectives?
1. Utilization Rate:
a. Performing Arts Center: Since no current dedicated space exists for this function, there is not specific data for utilization.
b. Conference Center: Some of these functions are covered at the Rock Island Technology Center which is at capacity. Building this new facility will permit full utilization of the Technology Center and allow expansion of services at the Moline Campus.
Currently, some programs are handled at the Moline Campus on the second floor of Building 4 (Conference/Lecture Rooms A and B). These rooms are 90% utilized and can no longer be used by the College for their originally intended purpose of College Administration and Faculty Conference Rooms.
c. WQPT Television Station: WQPT Public Television is no longer a part of Black Hawk College. The area assigned to WQPT will be re‐evaluated during the 2013 Master Planning process. The function assigned to this area will remain consistent with the other functional areas within this document.
2. Why are existing facilities inadequate?
a. Performing Arts Center: Performances are accommodated in existing tiered lecture halls with inadequate stage performance and support spaces.
b. Conference Center: Professional training needs within the College’s service area have increased the demand for these services.
Professional training serves the non‐traditional student who may attend programs in the middle of the workday. No adequate, convenient space exists on the Moline Campus to accommodate the projected expansion in professional training needs.
Current trends in College/Business partnerships have lead the College to conclude that such programs will increase College enrollment and are in line with the Community College’s mission.
c. WQPT Television Station: WQPT Public Television is no longer a part of Black Hawk College. The area assigned to WQPT will be re‐evaluated during the 2013 Master Planning process. The function assigned to this area will remain consistent with the other functional areas within this document.
E. In 1996, the College completed a Master Plan which included placing the conference center in remodeled space. The Plan addressed options for expanding or relocating WQPT. WQPT Public Television is no longer a part of Black Hawk College. The area assigned to WQPT will be re‐evaluated during the 2013 Master Planning process. The function assigned to this area will remain consistent with the other functional areas within this document. Lastly, when the campus was constructed thirty years ago, land adjacent to the existing parking lot which will serve this building, was slated for a Performing Arts Center, including a horizontal (bridge or tunnel) connecting this site to Building One of the Campus. Subsequent Master Plans have kept this as an option. Combining the three functions was an outgrowth of several factors: increased professional training needs, inadequate existing space or land to expand at other locations and the belief that there is synergy in combining the three functions into one facility.
Black Hawk College ATTACHMENT ONE Moline, Illinois Fiscal Year 2013 RAMP BLDD Architects, Inc. Project No. 092UX10.201 Community College Capital Request Community Instructional Center
Program Spaces
Performing Art Center Square Footage
Proscenium Stage Theater (610 Assembly) 4,875 600 seating capacity (450 main floor / 150 balcony) 7.5 sq. ft. per person 950 Performance Area (610 Assembly)
Orchestra Pit (610 Assembly) 450
Control Room (610 Assembly) 200
Scene Shop / General Storage (615 Assembly Service) 1,500
Make‐up / Green Room (615 Assembly Service) 1,000 Toilets / Showers / Dressing Rooms
Rehearsal / Warm‐up Room (615 Assembly Service) 500
Ticket Office (615 Assembly Service) 150
Manager’s Office (310 Office) 125
Preparation Office (310 Office) 125
Staff Offices (310 Office) 3 @ 100 300
Black Box Theater (610 Assembly) 2,000
Net Square Footage Subtotal 12,175 sq. ft.
(public restrooms, lobby/gallery, will be shared by the entire building and tabulated at the end of the program space list.)
+30% Net to gross (WWW Circulation 3,700 sq. ft.) to accommodate 15,875 sq. ft. walls, structural systems and circulation
Conference Center Square Footage
Seminar Rooms 1 and 2 (110 Classroom) 3,150 75 person capacity plus presenter / 20 sq. ft. per person plus 75 sq. ft. storage each
Seminar Rooms 3 and 4 (110 Classroom) 1,300 30 person capacity plus presenter / 20 sq. ft. per person plus 50 sq. ft. storage each.
Computer Technology Lab 1 (210 Class Laboratory) 550 20 person capacity plus instructor / 25 sq. ft. per person plus 50 sq. ft. storage
Computer Technology Labs 2 and 3 (210 Class Laboratory) 850 15 person capacity plus instructor / 25 sq. ft. per person plus 50 sq. ft. storage.
Professional / Technical Room (215 Class Lab Service) 420 4 multimedia workstations at 80 sq. ft. each plus 100 sq. ft. circulation and printer.
File Server / Telephone / Tech Support ( 215 Class Lab Service) 280 1 workstation at 80 sq. ft. plus 100 sq. ft. storage plus 100 sq. ft. for server and phone equipment
Conference Room / Break Out Spaces 1,275 (250 Research Non Class Laboratory) 3 spaces with 15 person capacity each plus presenter / 25 sq. ft. per person plus 50 sq. ft. storage in each.
Kitchenette / Catering Set Up (685 Meeting Room Service) 200 30 lineal feet counter space with power for hot trays; dishwasher, refrigerator, microwave, coffee‐makers, cabinet storage.
Dining Room (630 Food Facility) 2,700 150 person capacity / 15 sq. ft. per person plus presentation area / head table plus 200 sq. ft. table and chair storage (provide adjacent outdoor terrace seating of same approximate space).
Office Area Square Footage
Staff Coats (315 Office Service Support) 50 50 coats at 3 inches per coat
Program / Staff Storage (315 Office Service Support) 150
Copy Room / Work Area / Shipping & Receiving 400 (315 Office Service Support) (this area may be shared with theater staff)
Dean’s Office (310 Office) 200 Desk and return plus credenza, plus round table for 4 and closet storage
Quality Manager Office (310 Office) 200 Desk and return plus credenza, plus round table for 4 and closet storage
Director of SBDC Office (310 Office) 200 Desk and return plus credenza, plus round table for 4 and closet storage
IETC Coordinator Office (310 Office) 200 Desk and return plus credenza, plus round table for 4 and closet Storage
Manager of Computer Training Institute Office (310 Office) 300 Desk and return plus credenza plus 100 sq. ft. walk‐in closet storage
Private Offices (310 Office) 1,152 8 offices for department coordinator’s plus accounting at 144 sq. ft. each
Large Open Workstation (310 Office) 90 Systems specialist
Open Office Workstations (310 Office) 1,135 Small workstations plus internal circulation for 18 / 75 sq. ft. each
Receptionist Area (310 Office) 350 (This station may be shared by other building occupants) One wrap around reception desk with two smaller seating areas Behind 15,367 sq. ft. Conference Center net square footage sub‐total
+30% Net to gross (WWW Circulation 4,700 sq. ft.) to accommodate 20,067 sq. ft. walls, structural systems and circulation WQPT‐TV Square Footage
TBD (110 Office) 917 10% increase on original program
TBD (110 Office) 220 10% increase on original program
TBD (110 Office) 1,400 10% increase on original program
TBD (110 Office) 370 10% increase on original program
TBD (110 Office) 312
TBD (110 Office) 569
TBD (530 Media Production) 1,315
TBD (530 Media Production) 5,050
TBD (535 Media Production Service) 906
TBD (535 Media Production Service) 1,538
WQPT‐TV net square footage sub‐total 12,597 sq. ft.
+30% Net to gross (WWW Circulation 3,800 sq. ft.) to accommodate 16,397 sq. ft. walls, structural circulation
WQPT Public Television is no longer a part of Black Hawk College. The area assigned to WQPT will be re‐ evaluated during the 2013 Master Planning process. The function assigned to this area will remain consistent with the other functional areas within this document.
Shared Public Spaces Square Footage
Staff Restrooms (XXX Building Service Area) 350 Men’s: 1 stall plus 2 urinals Women’s: 3 stalls handicapped accessible
Public Toilets (XXX Building Services Area) 550 8 women’s toilets 4 men’s toilets / 3 urinals 3 sinks per sex
Business Center (115 Office Service) 300 4 telephone cubicles, fax machines, copy counter, computer / internet access
Art Gallery / Exhibition (620 Exhibition) 1,500 With adjacent display storage
Lobby Seating / Waiting (650 Lounge) 1,125 750 maximum occupants at 1.5 sq. ft. per person minimum
Coat Room (655 Lounge Service) 200
General Building Storage (730 Storage) 2,500
Shared Public Spaces net square feet 6,525 sq. ft.
+30% Net to gross (WWW Circulation 1,900 sq. ft.) to accommodate 8,425 sq. ft. walls, structural systems and circulation
Space Tabulation Square Footage
Performing Arts Center 15,875
Conference Center 20,067
WQPT‐TV 16,397
Shared Public Spaces 8,425
Gross square footage sub‐total 60,764
Mechanical / Electrical Systems (YYY Mechanical Area) 4,233
7% of subtotal
Gross Square Footage 64,997
Connecting Bridge / Tunnel to Building One 3,600 Approximate distance 360 feet by 10 feet wide (Considered “non‐assignable square feet, but not included In the building gross square footage)
Fiscal Year 2013 RAMP Community College Capital Projects BLDD Architects, Inc. Project No. 092UX10.202
SCOPE OF WORK NARRATIVE
DISTRICT/COLLEGE: (503) Black Hawk College PROJECT NAME: Community Instructional Center
FULL NAME OF BUILDING (IF REMODELING): ______
EXACT LOCATION (INCLUDING ADDRESS AND CITY):
Black Hawk College______6600 34th Avenue, Moline, IL 61265______
Scope of Work Narrative
A. What does the project include?
Site: The proposed (College‐owned) site is separated from the main campus by a City‐owned street. The site’s topography is such that the new structure can be accessed from the main campus via a tunnel that was constructed when Building One was built in the 1970s. The tunnel would exit the sloping site, south of 34th Avenue, and become an enclosed (3,600 square foot) pedestrian bridge, with the requisite clearance from 34th Avenue below. The bridge will connect to the third level of the new Community Instructional Center.
Building: The structure will be 65,000 gross square feet with three levels divided into three primary functional areas: the Performing Arts Center, Conference Center, and an area to be determined during the 2013 Master Planning Process. A common multi‐storied lobby would serve as the entry to the three functions. It is anticipated that the building will be a structural steel frame with concrete floor slabs, non‐load bearing exterior walls constructed with a combination of face brick, windows, insulated metal panels and possibly precast concrete panels. Interior would be either concrete block or drywall. Due to the building’s distance from existing mechanical systems, independent heating and cooling systems will serve the building.
Rooms: A preliminary program describing the rooms in the building is Attachment One to this document.
Equipment: The Performing Arts Center will require all necessary equipment to operate a stage orchestra pit, stage curtains, prop lifts and catwalks as well as the requisite audio systems. The Conference Center will be equipped with information technology systems, which will permit interactive audio/visual display systems in each conference or seminar room. Upon completion of the 2013 Master Planning process the function and needs for this space will be determined. In addition to the specialty equipment required in these spaces, typical furnishings will be required for offices, conference, classrooms, etc. These are shown on Table 4 and its attachments.
Utilities: Domestic water, sanitary and storm sewerage systems will be tied into the existing systems on adjacent right‐of‐ways. New electrical power will be tied into the existing utility grid as opposed to the existing College power system.
Land: The proposed site is on college‐owned property on the north side of 34th Avenue. No additional land will be purchased.
Site Improvements: An existing parking lot on the proposed building’s site will be available for the new building’s occupants. The existing parking lot will be accessed from the first floor of the Community Instruction Center via an open pedestrian bridge across an existing creek. A new paved drop‐off location would be provided off of 34th Avenue. The adjacent land is well‐landscaped; thus, the most significant landscaping will be grass adjacent to the new structure as well as some small shrubs and bushes along the building perimeter.
B. This project has no relation to either ongoing or proposed projects and does not rely on the completion of other work for implementation.
C. This project is not phased.
D. The only regulation which may affect the project is receiving approval for the connecting bridge to span 34th Avenue. At this point, the cost for the bridge is contained in this application. The College believes if ICCB approval for the project is granted, the City will grant approval of the bridge. TABLE 1 FISCAL YEAR 2013 CAPITAL PROJECT REQUEST
DISTRICT/COLLEGE: 503 Black Hawk College
PROJECT NAME AND/OR DESCRIPTION Community Instructional Center DISTRICT PRIORITY NUMBER 1 # OUT OF 1 Check one: Check one: NEW FACILITIES CONSTRUCTION/ACQUISITION x (Complete Table 2) NEW REQUEST REMODELING/REHABILITATION PROJECT (Complete Table 2) REQUESTED PREVIOUSLY x OTHER (Complete Table 2 or provide additional information per instructions)
Dollars rounded to the nearest hundred (for example and per instructions enter $1,456,789 as $1,456.8) PRIOR YEARS FUNDING* CURRENT REQUEST FY BEYOND CURRENT YEAR* TOTAL PROJECT COST PROJECT STATE LOCAL TOTAL STATE LOCAL TOTAL STATE LOCAL TOTAL STATE LOCAL TOTAL CATEGORIES* FUNDS FUNDS COST FUNDS FUNDS COST FUNDS FUNDS COST FUNDS FUNDS COST BLDGS, ADDITIONS, AND/OR STRUCTURES 20,865.8 6,955.3 27,821.1 20,865.8 6,955.3 27,821.1 LAND EQUIPMENT 1,251.2 417.1 1,668.3 1,251.2 417.1 1,668.3 UTILITIES 321.7 107.2 428.9 321.7 107.2 428.9 REMODELING & REHABILITATION SITE IMPROVEMENTS 595.3 198.4 793.7 595.3 198.4 793.7 PLANNING 2,407.6 802.5 3,210.1 2,407.6 802.5 3,210.1 TOTAL 25,441.5 8,480.5 33,922.0 25,441.5 8,480.5 33,922.0
* Describe prior year funding and/or future year funding in the scope statement section using the requested format. State funds should equal 75% of total and local funds should equal 25% of total. ICCB will adjust for credits
TOTAL PROJECT REQUEST (CURRENT YEAR) $ 33,922 MATCHING CONTRIBUTION $ (See item 10 in Section I of this Manual) TOTAL COMPLETED PROJECT COST $ 33,922 LOCAL FINANCING SOURCE
DESIRED PROJECT START DATE 7/1/2011 AVAILABLE FUND BALANCE $
ESTIMATED COMPLETION DATE 7/1/2014 ICCB CONSTRUCTION CREDIT $ 6,000 (if any) ESTIMATED OCCUPANCY DATE 9/1/2014 DEBT ISSUE $ DATE OF APPROVAL: ESTIMATED ANNUAL OPERATING COST $ $536 ______
OTHER (please specify) $ 2,480 Capital Campaign TOTAL $ 8,480
COMPLETE ONE SHEET FOR EACH PROJECT REQUESTED TABLE 2 FY 2013 SUMMARY OF REQUESTED SPACE AND/OR ACREAGE
PART A PART B ACREAGE SUMMARY Number of Acres NET ASSIGNABLE SQUARE FOOTAGE SUMMARY (Land Acquisition) Requested in Budget Year
REQUEST FOR NEW REDISTRIBUTION OF NASF SPACE FACILITIES 1 Landscaped Ground Net Assignable Space Prior Space After Space Type FICM Codes Square Feet (NASF) to Remodeling Remodeling 2 Physical Education and Athletic Fields
Classrooms 110 thru 115 8,500 3 Buildings and Attached Structures
Laboratory 210 thru 255 3,400 4 Experimental Plots
Office 310 thru 355 5,200 5 Other Instructional Areas
Study 410 thru 455 6 Parking Lots
Special Use 510 thru 590 8,800 7 Roadways
General Use: 8 Pond Retention and Drainage Assembly and Exhibition 610 thru 625 13,100 Other General Use 630 thru 685 4,200 9 Other (specify)
Support Facilities 710 thru 765 2,500 Total Assigned Area
Health Care 810 thru 895 Currently Unassigned
Unclassified 18,300 Total Acres
TOTAL NASF # 64,000
TOTAL GSF* # 68,600
*Gross Square Feet
COMPLETE THE APPLICABLE SECTION--ONE SHEET FOR EACH PROJECT REQUESTED
District/College 503 Black hawk College Location Moline, IL Project Name Community Instructional Center TABLE 3 FY 2013 BUILDING BUDGET ESTIMATION FORM
District/College Location Project Name
(cost column rounded to the nearest hundred)
Multiplier Space Type NASF Factor GSF $/GSF Cost Classroom 8500 1.5 12750 246.11 $3,137.9 Dry Labs 3400 1.64 5576 275.71 $1,537.4 Added Costs (from 2012 Ramp, escalated) Office 5200 1.7 8840 291.55 $2,577.3 Spec Use 8800 1.8 15840 246.24 $3,900.4 Self Contained heating Assembly 13100 1.9 24890 294.38 $7,327.1 78876 3.51 $ 276.9 Other - Genreral Use 4200 1.9 7980 294.18 $2,347.6 Pedestrian Bridge to parking $ 178.9 Support 2500 1.2 3000 229.86 $689.6 Enclosed bridge to Building One $ 1,147.6 Sub-total $ 1,603.4 $ 1,603.4 Utilities $ 428.9 Site Improvements $ 793.7 1. Base Total 45700 78876 $21,517.3 Total Added Costs $ 2,826.0 2. Added Costs (sum of added cost components ientified separately below) $4,117.0 LEED design cost up to 6% of line 1 $1,291.0 Building Cost Table 1 Total Cost $ 27,821.1 Green Building Design/LEED Certification Level Silver (Silver, Gold, Platinum) Other added costs: $2,826.0
3. Base Cost 45700 78876 $25,634.3
4. Escalation (estimate of cost increase from the time of appropriation to the bid date 769.0 --insert variables to calculate--assumes appropriation received at July 1). Expected Bid Date: 6/1/2012 Number of Months to Bid Date: 12 Annual Percentage (Allowable per annum inflation or less ) 0.03 (the monthly rate will be calculated and multiplied by the months to bid)
5. Escalated Building Budget (Line 3 plus Line 4) $26,403.3
6. Escalated Building Budget Plus 10% Contingency (Line 5 multiplied by 1.10) $29,043.6
7. Adds:
a. A/E Fees __ 7% $2,033.1
b. On-Site Observation Number of Months 24, Days per Week 2 $ 138.1
c. Reimbursable Expenses $101.7
d. Art in Architecture one-half of one percent (Multiply Line 6 by .005) $145.2
e. Other Adds ______(ADA, Asbestos, CDB 3% Admin Fee, etc. specify) $792.1 CDB Admin Fee 3 % f. Sub-total Adds (Lines 7a through 7e) $3,210.1
8. Total Building Budget (Line 6 plus Line 7f) $32,253.7
OTHER: Estimate of Annual State Supported Operations and Maintenance Expense 535.8
Source of Cost Estimate: 2013 RAMP Booklet 7 CDB Cost Guidelines Date of Cost Estimate: May-11 TABLE 4 FY 2013 MOVEABLE EQUIPMENT LIST
District/College: Project Name:
(cost column rounded to the nearest dollar--please round the grand total equipment cost to the nearest hundred when you transfer to table 1) Programmatic Room Use Number of Cost per Estimated Unit Classification Name of Equipment Units Unit Total Cost
Performing Arts Center (see attached backup) see attached 97,743
Conference Center Furniture see attached 868,899
WQPT Furniture see attached
Shared Spaces Furniture see attached 60,883
Conference Center Information Technology Equipment see attached 640,764
Grand Total Equipment Costs (this number should be included on the equipment line of table 1) $1,668,288.34
COMPLETE ONE SHEET FOR EACH PROJECT REQUESTING MOVEABLE EQUIPMENT Fiscal Year 2013 RAMP Attachment to Table 4 Community College Capital Projects BLDD Architects, Inc. Project No. 092UX10.200 May-11
No of Side Lobby Lobby Department/Room Rooms Chairs Cost Total Chairs Cost Total Tables Cost Total
WQPT-TV
All furniture provided by the television station.
Shared Public Spaces
Staff restrooms 2 0 $0 $0 0 $0 $0 0 $0 $0 No anticipated moveable furniture Public toilets 4 0 $0 $0 0 $0 $0 0 $0 $0 No anticipated moveable furniture Business Center 1 0 $0 $0 0 $0 $0 0 $0 $0
Art Gallery/Exhibition 1 4 $1,500 $6,000 1 $500 $500 0 $0 $0
Lobby Seating/Waiting 1 1 $1,500 $1,500 60 $500 $30,000 15 $500 $7,500
Coat Room 1 1 $250 $250 1 $250 $250 0 $0 $0
Sub total, 2005 RAMP Unit Prices 6 $7,750 62 $30,750 15 $7,500 2013 RAMP Adjusted Totals 1.03 $10,257 $40,699 $9,926
TOTAL $60,883 Previous years' escalation row hidden Fiscal Year 2013 RAMP Attachment to Table 4 Community College Capital Projects BLDD Architects, Inc. Project No. 092UX10.200 May-11
No of Desk Side Cred- Book Department/Room Rooms Desks Cost Total Chairs Cost Total Chairs Cost Total 2 dr. files Cost Total enza Cost Total Shelf Cost Total
Performing Arts Center
Proscenium Stage Theater 1 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 No anticipated movable furniture Performance Area 1 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 No anticipated movable furniture Orchestra Pit 1 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 No anticipated movable furniture Make-up/green room 1 0 $0 $0 0 $0 $0 10 $250 $2,500 0 $0 $0 0 $0 $0 0 $0 $0 Rehearsal/warm-up room 1 0 $0 $0 0 $0 $0 10 $250 $2,500 0 $0 $0 0 $0 $0 0 $0 $0 Ticket office 1 3 $5,000 $15,000 1 $800 $800 2 $500 $1,000 3 $800 $2,400 1 $1,500 $1,500 1 $750 $750 Manager's office 1 1 $6,000 $6,000 1 $1,000 $1,000 2 $650 $1,300 2 $1,000 $2,000 1 $2,000 $2,000 1 $1,000 $1,000 Preparation office 1 1 $4,000 $4,000 1 $800 $800 2 $500 $1,000 2 $800 $1,600 1 $1,500 $1,500 1 $750 $750 Staff offices 3 1 $4,000 $12,000 1 $800 $2,400 2 $500 $3,000 2 $800 $4,800 0 $0 $0 1 $750 $2,250 Black Box Theater 1 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 No anticipated movable furniture Sub total, 2005 RAMP Unit Prices 6 $37,000 4 $5,000 28 $11,300 9 $10,800 3 $5,000 4 $4,750 2013 RAMP Adjusted Totals 1.03 $48,971 $6,618 $14,956 $14,294 $6,618 $6,287 TOTAL $97,743 Previous years' escalation row hidden Fiscal Year 2013 RAMP Attachment to Table 4 Community College Capital Projects BLDD Architects, Inc. Project No. 092UX10.200 May-11
Five Five Five Two Person Person Person No of Desk Side Cred- Book Person Round Round Round Department/Room Rooms Desks Cost Total Chairs Cost Total Chairs Cost Total 2 dr. files Cost Total enza Cost Total Shelf Cost Total Tables Cost Total Tables Cost Total Tables Cost Total Tables Cost Total
Conference Center
Seminar Rooms 1 and 2 2 0 $0 $0 0 $0 $0 76 $500 $76,000 0 $0 $0 0 $0 $0 0 $0 $0 38 $400 $30,400 0 $0 $0 0 $0 $0 0 $0 $0 Seminar Rooms 3 and 4 2 0 $0 $0 0 $0 30 $500 $30,000 0 $0 $0 0 $0 $0 0 $0 $0 16 $400 $12,800 0 $0 $0 0 $0 $0 0 $0 $0 Computer Technology Lab 1 1 0 $0 $0 0 $0 $0 16 $800 $12,800 0 $0 $0 0 $0 $0 0 $0 $0 11 $400 $4,400 0 $0 $0 0 $0 $0 0 $0 $0 Computer Technology Labs 2 and 3 2 0 $0 $0 0 $0 16 $800 $25,600 0 $0 $0 0 $0 $0 0 $0 $0 8 $400 $6,400 0 $0 $0 0 $0 $0 0 $0 $0 Professional / Technical Room 1 0 $0 $0 0 $0 $0 4 $800 $3,200 2 $800 $1,600 0 $0 $0 0 $0 $0 4 $400 $1,600 0 $0 $0 0 $0 $0 0 $0 $0 File Server / Telephone / Tech Support 1 0 $0 $0 0 $0 1 $500 $500 2 $800 $1,600 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Conference Room / Break-Out Spaces 3 0 $0 $0 0 $0 $0 16 $800 $38,400 0 $0 $0 0 $0 $0 0 $0 $0 8 $600 $14,400 0 $0 $0 0 $0 $0 0 $0 $0 Kitchenette / Catering Set-Up 1 0 $0 $0 0 $0 $0 0 $250 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Dining Room 1 0 $0 $0 0 $0 $0 150 $250 $37,500 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 30 $750 $22,500 30 $750 $22,500 30 $750 $22,500 Staff Coats 1 0 $0 $0 0 $0 $0 2 $250 $500 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Program / Staff Storage 1 1 $4,000 $4,000 1 $800 $800 1 $500 $500 2 $800 $1,600 0 $0 $0 1 $750 $750 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Copy Room / Work Area / Shipping & Receiving 1 1 $4,000 $4,000 1 $600 $600 1 $250 $250 2 $800 $1,600 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Dean's Office 1 1 $8,000 $8,000 1 $1,500 $1,500 2 $1,500 $3,000 2 $1,500 $3,000 1 $2,500 $2,500 1 $1,500 $1,500 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Typical Manager's Office 4 1 $6,000 $24,000 1 $1,000 $4,000 2 $650 $5,200 2 $1,000 $8,000 1 $1,500 $6,000 1 $750 $3,000 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Private Offices 8 1 $5,000 $40,000 1 $1,000 $8,000 1 $650 $5,200 1 $1,000 $8,000 0 $0 $0 1 $750 $6,000 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Large Open Workstation 1 1 $6,000 $6,000 1 $1,000 $1,000 1 $800 $800 1 $800 $800 0 $0 $0 1 $750 $750 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Open Office Workstations 18 1 $5,000 $90,000 1 $800 $14,400 0 $0 $0 1 $800 $14,400 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Reception Area 1 1 $5,000 $5,000 1 $800 $800 4 $800 $3,200 3 $800 $2,400 0 $0 $0 1 $750 $750 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 2013 RAMP Adjusted Totals 1.03 $239,559 $41,162 $321,155 $56,912 $11,250 $16,875 $92,647 $29,779 $29,779 $29,779 TOTAL $868,899 Previous years' escalation row hidden Fiscal Year 2013 RAMP Attachment to Table 4 Community College Capital Projects BLDD Architects, Inc. Project No. 092UX10.200 May-11
No of Smart Laser Video Sever Dig. TV/VCR Department/Room Rooms PC Cost Total Board Cost Total Projector Cost Total Printer Cost Total Conf. Cost Total Elmo Cost Total Switch Cost Total Scanner Cost Total Cam. Cost Total DVD Cost Total
Conference Center Informational Technology Equipment Seminar Rooms 1 and 2 2 1 $1,175 $2,350 1 $5,000 $10,000 1 $15,000 $30,000 0 $0 $0 1 $25,000 $50,000 1 $4,000 $8,000 0 $0 $0 0 $0 $0 0 $0 $0 1 $1,200 $2,400 Seminar Rooms 3 and 4 2 1 $1,175 $2,350 0 $0 $0 1 $15,000 $30,000 0 $0 $0 1 $25,000 $50,000 1 $4,000 $8,000 0 $0 $0 0 $0 $0 0 $0 $0 1 $1,200 $2,400 Computer Technology Lab 1 1 21 $1,175 $24,675 1 $5,000 $5,000 1 $15,000 $15,000 1 $1,500 $1,500 1 $25,000 $25,000 1 $4,000 $4,000 1 $7,000 $7,000 0 $0 $0 0 $0 $0 0 $0 $0 Computer Technology Labs 2 and 3 2 16 $1,175 $37,600 1 $5,000 $10,000 1 $15,000 $30,000 1 $1,500 $3,000 0 $0 $0 0 $0 $0 2 $7,000 $28,000 1 $600 $1,200 0 $0 $0 0 $0 $0 Professional / Technical Room 1 4 $1,175 $4,700 0 $0 $0 0 $0 $0 1 $1,500 $1,500 0 $0 $0 0 $0 $0 1 $5,500 $5,500 1 $600 $600 0 $0 $0 0 $0 $0 File Server / Telephone / Tech Support 1 1 $1,175 $1,175 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 1 $600 $600 1 $1,500 $1,500 0 $0 $0 Conference Room / Break-Out Spaces 3 1 $1,175 $3,525 0 $0 $0 0 $0 $0 0 $0 $0 1 $12,000 $12,000 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 1 $1,200 $1,200 Kitchenette / Catering Set-Up 1 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Dining Room 1 0 $0 $0 0 $0 $0 1 $15,000 $15,000 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 0 $0 1 $1,200 $1,200 Staff Coats 1 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Program / Staff Storage 1 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Copy Room / Work Area / Shipping & Receiving 1 3 $1,175 $3,525 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Dean's Office 1 1 $1,175 $1,175 0 $0 $0 0 $0 $0 1 $1,500 $1,500 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Typical Manager's Office 4 1 $1,175 $4,700 0 $0 $0 0 $0 $0 1 $1,500 $6,000 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Private Offices 7 1 $1,175 $8,225 0 $0 $0 0 $0 $0 2 $1,500 $3,000 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Large Open Workstation 1 1 $1,175 $1,175 0 $0 $0 0 $0 $0 1 $1,500 $1,500 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Open Office Workstations 16 1 $1,175 $18,800 0 $0 $0 0 $0 $0 2 $1,500 $3,000 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Reception Area 1 2 $1,175 $2,350 0 $0 $0 0 $0 $0 1 $1,500 $1,500 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 Sub total, 2005 RAMP Unit Prices 55 $116,325 0 $25,000 5 $120,000 9 $22,500 4 $137,000 3 $20,000 4 $40,500 3 $2,400 1 $1,500 4 $7,200 2013 RAMP Adjusted Totals 1.03 $153,960 $32,359 $155,322 $29,123 $177,325 $25,887 $52,421 $3,106 $1,942 $9,319 TOTAL $640,764 Previous years' escalation row hidden
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8150 June 30, 2011
PROCEED WITH ARCHITECTURAL SERVICES TO PROVIDE PLANS AND BID SPECIFICATIONS FOR AN ADDITION TO BUILDING 1 ON THE QUAD-CITIES CAMPUS
REPORT: Facility Purpose: The addition to Building 1 has two distinct purposes; the first is to create a front door to the College that is easily identifiable to our visitors and community members. Just as important as the front door is the creation of a student services center for new and current students that is interactive and engaging. An interactive computer area supported by academic advisors and enrollment services staff will anchor this new space and will allow for student engagement in educational planning, academic enrollment, and educational progress processes. Additional services related to academic advising and career decision-making will be readily available and easily accessed.
In an effort to better meet the needs of our current and future students, the bookstore will be moved from Building 3 to the lower lobby of Building 1 along with an extension office for the Black Hawk College Police Department. Combining these functions with the student services center will provide our students and visitors a convenient location to take care of their College business in one building. Designated areas for students to relax or study between classes is very important; therefore, the upper lobby on the third floor of Building 1 will be enlarged to replace the student space consumed by the bookstore. The entrance to the building will be moved back to its original location and the recruitment office will be removed. The Recruiting office will move to the area vacated by the Advising staff.
The Structure: The two-story addition to Building 1 will feature large windows that overlook the wooded ravines that highlight the landscape of our campus. Natural light will accent the interior of the building creating an open and inviting space for our visitors and students. The half-moon shape of the addition will create a new and modern feel for Building 1. The addition will feature steel framing with concrete poured on metal deck floors as a sub-floor. The exterior finishes will include cement board panels and insulation finish systems (Dryvit).
The first floor of the addition will include a welcome desk, PD extension office, interactive computer area, Advising offices and Transfer center. The second floor will feature two 400 square foot conference rooms with an operational wall divider, Career Services and the Counseling offices. A new elevator will also be included in the construction.
Next Steps: If the Board approves the Building 1 addition at an estimated various hard and soft cost of $3,503,208 to move forward, it is understood that the College will call for bids with a final recommendation being made to the Board of Trustees. The project will be submitted to the ICCB prior to bids being taken. Rates for architectural fees will be negotiated with the BLDD Architectural firm in relationship to the state’s Capital Development Board fee structure.
BR #8150 June 30, 2011 Page 2
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the purchase of services from the BLDD Architectural firm for the development of drawings and bid specifications for the proposed addition to Building 1 on the Quad-Cities Campus at an estimated various hard and soft cost of $3,503,208 with funding from a variety of sources including the 2010 Bond Issuance.
Reviewed and Prepared by:
Michael R. Phillips Leslie T. Anderson R. Gene Gardner Vice President for Chief Financial Officer President Administration
Black Hawk College Student Services Center
Quad Cities Campus, Moline, Illinois
Capital Application Forms
Prepared by BLDD Architects, Inc.
June 23, 2011
Programmatic Justification
The new addition to Building 1 on Black Hawk College’s Quad Cities Campus will provide a space to better position the College’s advisors, counselors, enrollment services and career services staff to assist students in meeting their educational and professional goals. The addition will create an identifiable front door to the campus and will provide spaces for community and college engagement. The project will relocate the bookstore to the new addition in order to increase visibility and public access. The Student Services Center will be funded with $3,503,208 in 2010 General Obligation bond proceeds.
Scope of Work
The program for the Student Services Center will provide for advising, counseling and interactive spaces for students. An extension of the police department and a welcome area will be located near the building’s entrance. The bookstore and support spaces are planned to be relocated to the existing lobby in Building 1. Two community rooms will be located on the second floor of the addition and will be served by a new elevator. In addition to these spaces, the building will include support spaces including a telecom room, toilet rooms, mechanical, and janitorial spaces. The two story addition will be located to the west of the existing Building 1 entrance.
Capital Projects Manual Page 20
(Revised 11/3/99) CAPITAL PROJECT APPLICATION FORM (One Application Form per Project)
District/College and District # Black Hawk College, District #503 Contact Person Mr. Michael Phillips Phone # 309-796-5012 Project Title Student Services Center on Quad Cities Campus Project Budget $ 3,503,208 ( x ) check • here if the proposed project is to be financed with a combination of local, state, federal, foundation gifts, etc and disclose on funding attachment 2 Date June 23, 2011
Application Type (check the appropriate application type and follow instructions):
Locally Funded New Construction--complete/submit Sections I, II, and II. Locally Funded Remodeling--complete/submit Sections I and III. x Locally Funded New Construction and Remodeling--complete/submit Sections I, II, and III. Protection, Health and Safety--complete/submit Section I and Attachment PHS. Capital Renewal Project--complete/submit Section I and the Architect Recommendation form. ADA Project--complete/submit Section I, Attachment ADA, and Architect Recommendation form.
Section I (submit for ALL project approval requests)
A. Board of trustees action--attach a copy of the local board’s resolution and certified minutes B. A detailed description identifying the scope of work to be accomplished (complete the narration section and attach) C. A detailed description of the project’s programmatic justification (complete the narration section and attach) D. Board of trustees approved budget (use the appropriate format on Attachment #1) E. Funding source (use the appropriate format on Attachment #2)
Section II
A. Is the requested project included in the District Site and Construction Master Plan? (See ICCB Rule 1501.602c for a definition of such a plan) Yes No x
If no, please update your District’s Site and Construction Master Plan and submit to the ICCB. Anticipated date of completion August 1, 2011
B. Submit the new square footage allocation (use Square Footage Summary Attachment)
C. Has the site been determined professionally to be suitable for construction purposes? Yes x No
If yes, how was suitability determined (i.e., soil borings, inspection for hazardous materials, etc.) Existing site has been surveyed. Additional borings will be taken to determine exact soil composition.
Section III
A. Submit the remodeled square footage allocation (use Square Footage Summary Attachment) Attachment #1 Project Budget
Check One: x G New Construction G Remodeling
Project Name Student Services Center on Quad Cities Campus
Budget Amounts
New Construction Remodeling
Land N/A N/A Site Development $74,160 N/A Construction (including Fixed Equipment) $1,693,999 Mechanical $401,840 Electrical $267,834 General Conditions $241,104 Contingency (10%) $297,660 A/E Professional Fees $264,811 Soft Costs $261,800 Total $3,503,208
Protection, Health, and Safety Project Name
Budget Amounts Project Costs Contingency A/E Professional Fees
Total Capital Projects Manual Page 27 (Revised 11/3/99) Attachment #2 Funding Source
District/College Name Black Hawk College, District #503 Project Name Student Services Center on Quad Cities Campus
Check the source(s) of funds:
Available fund balance Fund name (s): (Including excess funds from previously approved protection, health, and safety projects) $3,503,208 in 2010 General Obligation Bond Proceeds x Type of bond issuance (s): Funds (including protection, health, and safety bonds)
Protection, Health, and Tax rate/fiscal year: Safety Tax Levy (ILCS 805/3-20.3.01)
Contract for Deed Term of Contract for Deed in months: (ILCS 805/3-36)
Lending Arrangement with a Financial Institution Term of Lending Arrangements in months: (ILCS 805/3-37)
Lease Agreement Term of Lease in months: (ILCS 805/3-38)
Capital Renewal Funding Proposed Fiscal Year Source(s):
ADA Access for All Funding Proposed Fiscal Year Source(s): Square Footage Summary
District/College Name ______Black Hawk College, District #503
Project Name ______Student Services Center on Quad Cities Campus
Identify the increased square footage associated with a new construction project or provide a detailed summary of the space affected by this project. If additional explanation is necessary, please include in the scope of work narrative.
Net Assignable Square Feet
New Square Footage Existing Square Footage Remodeled Square Footage
Classrooms N/A N/A N/A Laboratories N/A N/A N/A Offices 2954 1183 216 Study N/A 1200 2274 Special Use 5383 200 2837 Support 280 N/A 72 Other N/A N/A N/A Total NASF 8617 2583 5399 Total Gross Square Feet (GSF) 9860 6600 6600 Efficiency (NASF / GSF)* 87 % 39 % 82 %
*Minimum acceptable efficiency is 70 percent.
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8147 June 30, 2011
AWARD OF CONTRACT OUTREACH MECHANICAL UPGRADES
REPORT: The College has determined the need to upgrade the existing mechanical equipment at the Outreach Center, in East Moline, Illinois. The Kewanee boiler serving the Outreach Center is original to the building; the Trane chiller used to cool the building was installed in 1961. Over the past four years these pieces of equipment have deteriorated and are not functioning efficiently.
The existing 2,016 MBH Kewanee Boiler will be replaced with one 2,000 MBH high- efficiency, non-condensing boiler. As part of the heating water system upgrade, the existing expansion tanks, chemical pot feeder, pumps and associated piping will be replaced. The existing 75-ton Trane Chiller and cooling tower will be replaced with an 80-ton air cooled chiller that will be installed on the south west corner of the building. As part of this project, the chilled water pump and associated piping will be replaced. Both pieces of equipment will be connected to the Quad-Cities Campus Metasys building management system to enhance monitoring and efficiencies.
Specifications were drawn up by BLDD, the College Architect, and a bid process was completed in accordance with College procedures and Illinois law. Advertisements for Requests for Proposal were placed in the Moline Dispatch, Kewanee Star Courier, and Peoria Journal Star as stated by the Black Hawk College Board of Trustees policy. The College received bids from the following contractors:
Johnson Contracting Company, East Moline, IL $308,800 Ragan Mechanical, Davenport, IA $325,500 Johnson Controls Incorporated, Moline, IL $367,059
The bids the College received for this project were more than the initial estimates indicated. College representatives met with BLDD and KJWW to discuss possible value engineering opportunities that would reduce the cost of the project. Original project specifications called for two 1.5 MBH high-efficiency, non-condensing boilers. It was decided to replace the two 1.5 MBH boilers with one 2 MBH high efficiency, non-condensing boiler. The change in scope reduced the amount of electrical, mechanical piping, insulation venting and make-up air required for two boilers. The changes indicated reduced the cost of the project from $308,800 to $272,869. The ICCB approved the use of $226,700 from the FY-11 Protection Health and Safety tax levy. Because the project cost exceeds the ICCB 5% threshold, an amended capital application will be submitted to the ICCB for approval. The College will utilize $46,169 from past Protection, Health and Safety tax levies to offset the additional costs of the project.
BR #8147, June 30, 2011 Page 2
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the award of contract to Johnson Contracting Company for the Outreach Mechanical Upgrades in the amount of $272,869 with an eight percent contingency of $22,600 for a total possible project cost of approximately $295,469 with funds to come from the FY-11 Protection, Health and Safety tax levy and excess Protection Health and Safety funds.
Reviewed and Prepared by:
Michael R. Phillips R. Gene Gardner Vice President for Administration President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8151 June 30, 2011
ILLINOIS DEPARTMENT OF LABOR REGULATING WAGES ORDINANCE
REPORT: Pursuant to the state’s Prevailing Wage Act, the appropriate resolution and the prevailing wages received from the Illinois Department of Labor are attached for adoption by the Board of Trustees. As required by the Act, upon adoption, the resolution will be published in a local newspaper of general circulation.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the resolution ascertaining the prevailing rate of wages for laborers, mechanics and other workers employed on any public works or Community College District #503 project.
Reviewed and Prepared by:
Michael R. Phillips R. Gene Gardner Vice President for Administration President
RESOLUTION
A RESOLUTION OF BLACK HAWK COLLEGE, DISTRICT 503, COUNTIES OF BUREAU, HENDERSON, HENRY, KNOX, MARSHALL, MERCER, ROCK ISLAND, STARK, AND WHITESIDE, STATE OF ILLINOIS, ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, MECHANICS AND OTHER WORKERS EMPLOYED ON ANY PUBLIC WORKS OR SAID COMMUNITY COLLEGE DISTRICT:
WHEREAS, the state of Illinois has enacted “An Act regulating wages of laborers, mechanics and other workers employed in any public works by the State, county, city or any public body or any political subdivision or by anyone under contract for public works,” approved June 26, 1941, as amended, Illinois Compiled Statutes, Ch. 820, Sec. 130/0.01 et seq., as amended; and,
WHEREAS, the aforesaid Act requires that the Board of Trustees of Black Hawk College, District 503, investigate and ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics and other workers in the locality of said college district employed in performing construction of public works, for said College;
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF BLACK HAWK COLLEGE DISTRICT 503:
SECTION 1: To the extent and as required by “An Act regulating wages of laborers, mechanics and other workers employed in any public works by State, county, city or any public body or any political subdivision or by anyone under contract for public works,” approved June 26, 1941, as amended, the general prevailing rate of wages in this locality for laborers, mechanics and other workers engaged in construction of public works coming under the jurisdiction of Black Hawk College, District 503, is hereby ascertained to be the same as the prevailing rate of wages for construction work in Rock Island County and Henry County as determined by the Department of Labor of the State of Illinois as of June of the current year (a copy of that determination being attached hereto and incorporated herein by reference). As required by said Act, any and all revisions of the prevailing rate of wages by the Department of Labor of the State of Illinois shall supersede the Department’s June determination and apply to any and all public works construction undertaken by Black Hawk College, District 503. The definition of any terms appearing in this Ordinance which are also used in aforesaid Act shall be the same as in said Act.
SECTION 2: Nothing herein contained shall be construed to apply said general prevailing rate of wages as herein ascertained to any work or employment except public works construction of Black Hawk College to the extent required by the aforesaid Act.
SECTION 3: The Secretary of the Board of Trustees of Black Hawk College shall publicly post or keep available for inspection by any interested party in the President’s Office of Black Hawk College this determination or any revisions of such prevailing rate of wage. A copy of this determination or of the current revised determination of prevailing rate of wages then in effect shall be attached to all contract specifications.
SECTION 4: The Secretary of the Board of Trustees of Black Hawk College shall mail a copy of this determination to any employer, and to any association of employers and to any person or association of employers who have filed their names and addresses, requesting copies of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates.
SECTION 5: The Secretary of the Board of Trustees of Black Hawk College shall promptly file a certified copy of this Ordinance with both the Secretary of State Index Division and the Department of Labor of the State of Illinois
SECTION 6: The Secretary of the Board of Trustees of Black Hawk College shall cause to be published in a newspaper of general circulation within the area a copy of this Ordinance, and such publication shall constitute notice that the determination is effective and that this is the determination of this public body.
PASSED THIS 30th day of June 2011.
Approved: ______Evelyn L. Phillips Chair, Board of Trustees Black Hawk College, District 503
Attest: ______David L. Emerick, Jr. Secretary, Board of Trustees Black Hawk College, District 503
CERTIFICATE
I, David L. Emerick, do hereby certify that I am the Secretary of the Board of Trustees of Black
Hawk College, District 503, Counties of Bureau, Henderson, Henry, Knox, Marshall, Mercer, Rock
Island, Stark, and Whiteside, State of Illinois; and that the foregoing is a true and correct copy of a
Resolution, duly passed by the Chair and Board Members of the Board of Trustees, being entitled: “A
RESOLUTION OF BLACK HAWK COLLEGE, DISTRICT 503, COUNTIES OF BUREAU,
HENDERSON, HENRY, KNOX, MARSHALL, MERCER, ROCK ISLAND, STARK, AND
WHITESIDE, STATE OF ILLINOIS, ASCERTAINING THE PREVAILING RATE OF WAGES
FOR LABORERS, MECHANICS AND OTHER WORKERS EMPLOYED ON ANY PUBLIC
WORKS OR SAID COMMUNITY COLLEGE DISTRICT.”
DATED THIS 30th day of June 2011.
______David L. Emerick, Jr., Secretary Board of Trustees Black Hawk College, District 503 Counties of Bureau, Henderson, Henry, Knox, Marshall, Mercer, Rock Island, Stark, and Whiteside State of Illinois
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8149 June 30, 2011
MARKETING RESEARCH COLLEGE BRANDING PROJECT WITH PERSONAL MARKETING RESEARCH, INC.
REPORT: Since 2000, regularly-scheduled marketing research projects have been completed by the Marketing and Public Relations department to measure community perception, understand our brand and market position, and more productively allocate marketing resources. Personal Marketing Research, Inc., (PMR) of Davenport, Iowa, has been the vendor who performed each survey and tabulated the results. PMR has been in business in the Quad-Cities for nearly 60 years, has an excellent reputation, and has a very good understanding of Black Hawk College and our market. Previous work performed by PMR has been very good and the results actionable.
The project conducted in 2010 played an important part in the development of our new visual image and external website. This proposed project will provide a baseline for future studies to determine community perception and awareness of our marketing efforts and value of the website in our overall marketing strategies. Specific areas of interest that will be measured include brand awareness, quality of our academic offering, and insight into how the market prefers to receive our marketing messages. It is anticipated 600 area residents will be surveyed with 90% of those from our district.
There are limited local vendors with comparable experience working with Black Hawk College that provide the understanding of our market and quality of work that PMR has demonstrated in the past. As a local research firm with previous BHC experience, they are best positioned to develop and complete the project in a timely manner. Pending approval, the project is expected to be completed in August 2011 and will contribute to the development of the FY12 and FY13 marketing and internet strategy and will continue to inform strategic planning and other College initiatives as well.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees accepts the proposal from Personal Marketing Research, Inc., to complete the marketing research and branding project at a cost of $15,697.00. This amount has been budgeted and will be paid for from the FY12 Marketing and Public Relations department budget.
Reviewed and Prepared by:
Chanda Dowell R. Gene Gardner Vice President for East Campus President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8162 June 30, 2011
PURCHASE OF BUILDING AT 3901 25TH STREET, MOLINE, ILLINOIS
REPORT: Upon approval by the Board of Trustees at their regular meeting held on October 15, 2009, Black Hawk College leased a building located at 3901 25th Street in Moline, Illinois. Occupancy was obtained by the College effective November 1, 2009. The facility has been used since that time for the housing of our contract welding program and has proven to be very satisfactory for this purpose. The current lease expires October 31, 2011. The College does have the option to renew the lease for two additional 5-year terms.
The College also has the option to purchase the leased facility from the owners for the price of $259,000. Indications are that there are continued needs for welding programs to be offered. In addition, the facility could also be used for a variety of other contract training initiatives. A rough appraisal valued the building at $222,000; in addition, if we were to vacate the building now we would leave $52,000 in building improvements.
RECOMMENDATION:
It is the recommendation of the College President that Black Hawk College purchase the leased facility located at 3901 25th Street in Moline, Illinois, for the price of $259,000.
R. Gene Gardner President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8164 June 30, 2011
AWARD OF CONTRACT FOR PURCHASE OF TENSILE TESTER FROM TESTRESOURCES
REPORT: Black Hawk College (BHC) will be offering a new Materials Science Technician AAS degree curriculum in 2012 to meet the needs of local employers such as John Deere, Alcoa, Rock Island Arsenal and others. The curriculum will demand intensive, hands-on laboratory instruction. TestResources provides industrial laboratory equipment to corporations and educational institutions. Purchase of a tensile tester is a required piece of equipment for this new program, but also for our current Engineering Technology courses with Materials Science components that are delivered at the Rock Island Arsenal. This piece of equipment will enhance the training quality for BHC materials science technician students, support BHC’s goal in the establishment of training objectives to meet industry standards, and allow us to continue offering industrial training to a key local employer.
Advertisements for Requests for Proposal were placed in the Moline Dispatch and the Kewanee Star Courier, as stated by the Black Hawk College Board of Trustees policy. Bids were also sent to eight (8) area companies and compliant bids were received from the following four (4) vendors:
Qualitest, Ft. Lauderdale, FL $105,000.00 Instron, Norwood, MA $103,990.00 Torontech, Toronto, CA $73,517.00 TestResources, Shakopee, MN $70,754.00
TestResources, Inc. is a Minnesota company that provides industry standard equipment to both corporations and educational institutions across the nation. An educational discount was received for this purchase. The following equipment and additional items are included in this purchase: Testing Machine $50,848.00 Wedge Grips $11,748.00 Inserts for Round Specimens $ 3,036.00 Inserts for Flat Specimens (included) Compression Plates $ 750.00 Extensometers $ 2,099.00 Barrier $ 2,273.00 TOTAL $70,754.00
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves the purchases listed above for a total of $70,754 from TestResources, Inc., for the BHC Materials Science Technician program and current instructional courses with funding from FY2011 Excess Operating Funds.
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President for Instruction/ITS
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8156 June 30, 2011
AWARD OF CONTRACT FOR THE PURCHASE OF SYMANTEC ANTI-VIRUS CORPORATE EDITION SOFTWARE
REPORT: Symantec provides a variety of software products which protect the network environment. Anti-Virus is a software program specifically designed to protect all College enterprise workstations and network servers against viruses, malware and security risks. Symantec Ghost Solution Suite is a program designed to allow imaging of instructional lab systems, thereby ensuring consistency of instructional support and reduction in hours required to load software on every system. Symantec Backup Exec for Servers is a program which provides an integrated backup, recovery, and archiving system for optimum protection of all data systems. Purchasing the corporate edition products through volume licensing programs effectively reduces the total cost of software ownership. With subscription licensing, the College has access to a selection of the most current versions of software products and any upgrades as well as maintenance for those products.
PROCESS: Four vendors were contacted for price quotes: CDW-G of Vernon Hills, IL; En Pointe Technologies of Gardena, CA; Technology Integration Group (TIG) of Indianapolis, IN; and Dell Corporation of Round Rock, TX. CDW-G provided the least expensive quote for the products listed. This contract is a one-year agreement.
CDW-G $24,429.00 En Pointe Technologies $27,168.81 Technology Integration Group (TIG) $34,603.97 Dell Corporation $31,493.51
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves award of contract to CDW-G for $24,429 with a 5% contingency of $1,221.45 for the purchase of the Symantec Anti-Virus, Mail Security for Microsoft Exchange, Ghost Solution Suite and Back-Up Exec Agent for Windows with funding to come from Restricted Funds.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President and Vice President President for Instruction/ITS
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8155 June 30, 2011
AWARD OF CONTRACT FOR CONTINUATION OF MICROSOFT CAMPUS AGREEMENT LICENSES FOR FY 2012
REPORT: Microsoft Campus Agreement is a licensing program specifically designed for higher educational institutions. It allows the College to purchase products through volume licensing programs, thus, effectively reducing the total cost of software ownership. With subscription licensing, the College has access to a selection of the most current version of software products and any upgrades of those products. For application, system, and Client Access License (CAL) products, even if the number of computers or users grows, the College remains fully-licensed throughout the designated one- year term. By standardizing on a platform of products, the College has reduced the total cost of software ownership while increasing productivity and access to current technology. Software Assurance Membership includes support resources, tools, and eLearning courses with the license coverage at no additional charge.
PROCESS: Microsoft recommends specific Authorized Education Resellers (AER) for the purchase of the Campus Agreement License. CDW-G of Vernon Hills, Illinois, has provided a price of $37,598. CDW-G has entered into an exclusive consortium agreement through Microsoft with other community colleges in the state of Illinois, thereby effectively negotiating the greatest discount for any college wishing to participate. Black Hawk College has worked with CDW-G in this capacity for the past year, is pleased with the level of service, and wishes to continue this Microsoft Campus Agreement for one year.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the award of contract to CDW-G of Vernon Hills, Illinois, for the amount of $37,598 for the purchase of the Microsoft Campus Agreement with funding to come from Restricted Funds.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President/Vice President Acting President for Instruction and ITS
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8161 June 30, 2011
AWARD OF CONTRACT FOR BANNER SOFTWARE, LICENSE & SERVICES AND BANNER SOFTWARE MAINTENANCE SUNGARD HIGHER EDUCATION, INC.
REPORT:
Process improvements have identified a need for Banner software products to reduce manual operations while reallocating resources to serve students. These improvements in services will support the Black Hawk College’s strategic initiatives (Goal 4.3 Technology Infrastructure) and will aid in compliance with federal and state student completion agendas. Improvements in serving students are primary objectives of these Banner tools.
Banner Flexible Registration will provide an online tool for adult and continuing education students to sign up and pay for classes using a web-based, user friendly system.
DegreeWorks will provide students (and advisors) the ability to self-evaluate progress and allow efficient degree audit capability – increasing retention and degree completers. This will support BHC’s strategic goal 2.1, Student Engagement, to engage students in their academic plan and progress. It will also fulfill the academic planning requirement by the U.S. Dept. of Education for students receiving financial aid, and assist Black Hawk College in documenting student completion.
Banner H R will replace current antiquated systems and provide more robust and flexible solutions integrated with other Banner modules (Finance, Student, etc.) which will increase organizational processes, communications and efficiencies.
Banner Document Management Suite (BDMS) will enable BHC to reduce paper generation, handling, and storage while simultaneously linking documents with other Banner records (student, employee, etc.). This enhances BHC’s ability to attain a higher level of “green” efficiencies while realizing cost savings. With BDMS, documents can be retrieved at sub-second speed vs. manual retrieval that can take from several minutes to days.
Bundling of these four products realizes significant savings of 60% on license fees and maintenance and 9.5% on services from SunGard Higher Education (SGHE). Bundling into two years allows maintenance costs deferral for the first year on second year products (Banner HR and BDMS).
Bundle-1- DegreeWorks and Flexible Registration, results in savings of $103,200 in license costs, plus savings of $15,480 in maintenance costs the first year. Implementation for Bundle 1 software would start early in the fall of 2011. The cost for first year maintenance on Bundle-1 is $24,128 with a savings of $15,480.
The total projected costs for implementing DegreeWorks, including the estimated server and database costs ($49,534), over six years is $235,392. The projected savings realized in that same period of time is over $261,000. The total projected costs for Flex Registration over a five-year period is $106,173. The projected savings realized from the use of Flex Registration for the same period of time is $128,470. (These savings result from bundling as opposed to purchasing the four products individually.)
SunGard Implementation services (system configuration, training, and data migration) for Bundle-1 are also reduced from $210/hour to $190/hour – saving in excess of $12,000 over the implementation period. These services would be billed as they are incurred. The services estimate for implementing DegreeWorks is 500 hours. The services estimate for implementing Flexible Registration is 120 hours. The total estimated cost for services for Bundle-1 is $117,800.
Bundle-2 Banner HR and the document management suite-BDMS, will result in savings of $126,460 in license costs, plus an additional $16,380 in maintenance costs. The projected cost for Banner HR over seven years is $407,071 (including annual maintenance costs). The projected savings for the same period for replacing the current HR configuration exceeds $417,000. (Again, these savings result from bundling as opposed to purchasing the four products individually.)
BDMS would be installed for the Student, HR, Finance and Financial Aid modules in a series of smaller implementations. Projected five-year cost for BDMS, including server and scanning hardware costs, is $267,350. The projected savings using BDMS for the same period of time is more than $462,000. Since the maintenance on the Bundle-2 products is to be deferred for the first year, SGHE provided a reduction to the BDMS license price of $15,043 to offset the required maintenance charge in the first year.
SunGard Implementation services estimated for HR (including data migration services) is 1,164 hours. The services estimate for BDMS is 442 hours. The total estimated cost for services for Bundle-2 is $305,140. The discounted services rate will reduce the implementation costs by $32,120. A deferred maintenance agreement was secured with SGHE on Bundle-2 until June 2012, saving BHC $10,920 in maintenance costs in 2011. Typically, maintenance costs are incurred from the date the contract is initiated.
With the 60% discount for the “bundle,” the total license cost for all four Banner modules is $195,597. For comparison, the list price for the Banner HR module alone is $165,500. When Bundle-2 is implemented in 2012, the cost for first year maintenance is $18,218. The total estimated hours for services (configuration, implementation, and training) for all four modules is 2,359 hours. These hours are billed as incurred for the term of the installation (about 3 years). This represents the largest portion of the total cost.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the award of contract for Banner Software, License & Services, and Banner Software Maintenance to SunGard Higher Education, Inc., of Malvern, Pennsylvania, in the amount of $703,415 with a 5% contingency of $35,170 for a total of $738,585 with funding to come from 2010 bond proceeds reserved for investments in technology.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President for Instruction/ITS
Banner Bundle Proposal Stand Alone Bundled Price SGHE Banner Software Licenses List Price 20% Discount 60% Discount Savings Bundle-1: Banner Degree Works $ 57,000.00 $ 45,600.00 $ 22,800.00 $ (34,200.00) Banner Flexible Registration $ 115,000.00 $ 92,000.00 $ 46,000.00 $ (69,000.00)
Bundle-2: Banner Human Resources $ 165,500.00 $ 132,400.00 $ 66,200.00 $ (99,300.00) Banner Document Mgt. Suite (EMC)* $ 86,300.00 $ 81,985.00 $ 69,040.00 $ (17,260.00) BDMS Integration Component $ 16,500.00 $ 13,200.00 $ 6,600.00 $ (9,900.00) Discount to Offset EMC Maint. Deferral $ (15,043.00) $ (15,043.00) Total Proposed Software: $ 440,300.00 $ 365,185.00 $ 195,597.00 $ (244,703.00)
SGHE Annual Maintenance Bundle-1 (July 2011): Banner Degree Works $ 8,550.00 $ 6,840.00 $ 3,420.00 $ (5,130.00) Banner Flexible Registration $ 17,250.00 $ 13,800.00 $ 6,900.00 $ (10,350.00) Banner Document Mgt. Suite (EMC)* $ 13,808.00 $ 13,808.00 $ 13,808.00 $ -
Bundle-2 (July 2012): Banner Human Resources $ 24,825.00 $ 19,860.00 $ 9,930.00 $ (14,895.00) BDMS Integration Component $ 2,475.00 $ 1,980.00 $ 990.00 $ (1,485.00)
Total Proposed Maintenance: $ 66,908.00 $ 56,288.00 $ 35,048.00 $ (31,860.00)
SGHE Implementation Services Est. Hours $210 (Std.) $190 (Disc.) Savings Bundle-1: Degree Works Limited Service/Project Mgt. 500 $ 105,000.00 $ 95,000.00 $ (10,000.00) Banner Flex Reg Service (Install & Training) 120 $ 25,200.00 $ 22,800.00 $ (2,400.00)
Bundle-2: Banner HR Services/Self-Service/Project Mgt. 1066 $ 223,860.00 $ 202,540.00 $ (21,320.00) Banner HR Data Migration Services 98 $ 20,580.00 $ 18,620.00 $ (1,960.00) BDMS - Initial Business Area Implementation 202 $ 42,420.00 $ 38,380.00 $ (4,040.00) BDMS - Additional Business Areas (3@80 hrs. ea.) 240 $ 50,400.00 $ 45,600.00 $ (4,800.00)
Overall Project Administration 45 $ 9,450.00 $ 8,550.00 $ (900.00) Data Migration Script Generator (HR) - Fixed Fee $ 24,560.00 $ 24,560.00 $ - Data Migration Assessment & Planning (Remote) 40 $ 8,400.00 $ 7,600.00 $ (800.00) Data Migration Toolkit Installation (Remote) 8 $ 1,680.00 $ 1,520.00 $ (160.00) Data Migration Toolkit Training 40 $ 8,400.00 $ 7,600.00 $ (800.00)
Total Estimated Services: 2359 $ 519,950.00 $ 472,770.00 $ (47,180.00)
Total License Fees, Maintenance, Services: $ 1,027,158.00 $ 941,423.00 $ 703,415.00 $ (308,700.00)
Services Hours billed as incurred plus travel expense *BDMS (EMC 3rd Party Components) Limited license discount of 20% and no maintenance discount Bundle-1 Total Cost (July 2011): Banner Degree Works License $ 22,800.00 Degree Works Annual Maintenance $ 3,420.00 Degree Works Limited Service/Project Mgt. 500 hours $ 95,000.00 Total for Degree Works: $ 121,220.00 Flexible Registration License $ 46,000.00 Flexible Registration Annual Maintenance $ 6,900.00 Banner Flex Reg Service (Install & Training) 120 hours $ 22,800.00 Total for Flexible Registration: $ 75,700.00
Total for Bundle-1: $ 196,920.00
Bundle-2 Total Cost (July 2012): Banner HR Software License $ 66,200.00 Banner HR Annual Maintenance $ 9,930.00 Banner HR Services/Self-Service/Project Mgt. 1066 hours $ 202,540.00 Banner HR Data Migration Services 98 hours $ 18,620.00 Data Migration Script Generator (HR) - Fixed Fee $ 24,560.00 Data Migration Assessment & Planning (Remote) 40 hours $ 7,600.00 Data Migration Toolkit Installation (Remote) 8 hours $ 1,520.00 Data Migration Toolkit Training 40 hours $ 7,600.00 Total for Banner HR: $ 338,570.00 Banner Document Mgt. Suite (EMC) License * $ 69,040.00 Discount to Offset EMC Maint. Deferral $ (15,043.00) $ (15,043.00) BDMS Integration Component $ 6,600.00 BDMS (EMC Components) Annual Maintenance $ 13,808.00 BDMS Integration Component Annual Maint. $ 990.00 BDMS - Initial Business Area Implementation 202 hours $ 38,380.00 Banner Student Module BDMS - Additional Business Areas (3@80 hrs. ea.) 240 hours $ 45,600.00 Banner HR, Financial Aid, Finance Modules Total for Banner Document Mgt. Suite: $ 159,375.00
Total for Bundle-2: $ 497,945.00
Overall Project Administration 45 hours $ 8,550.00
Total Project Cost: $ 703,415.00 Proposed Banner Bundle Implementation Schedule
Bundle-1: Banner Degree Works, Banner Flexible Registration – Maintenance Start July 2011
• July 2011 – Start Project Planning • Sept 2011 – Start Degree Works Implementation • Oct 2011 – Start Flex Registration Implementation • March 2012 – Go Live for Flex Registration (target Summer 2012 registrations) • April 2012 – Go Live for Degree Works (target Summer/Fall 2012 advising) • Jan 2013 – Go Live for HR
Bundle-2: Banner HR, Banner Document Mgt. Suite – Maintenance Start July 2012
• March 2012 – Start HR Implementation • July 2013 – Go Live for HR • Feb. 2013 – Start BDMS Implementation (Banner Student) • Mar. 2013 – Go Live BDMS (Banner Student) • April 2013 – Start BDMS Implementation (Banner Finance) • May 2013 – Go Live BDMS (Banner Finance) • May 2013 – Start Scanning Legacy Documents (Temp Help) • Sept. 2013 – Start BDMS Implementation (Banner Financial Aid) • Oct. 2013 – Go Live (Banner Financial Aid) • Nov 2013 – Start BDMS Implementation (Banner HR) • Dec 2013 – Go Live (Banner HR)
Note: Banner platform migration from present operating system to maintain vendor support will take place during this timeframe.
BLACK HAWK COLLEGE BOARD REPORT
Board Report # 8157 June 30, 2011
AWARD OF CONTRACT TO HEWLETT-PACKARD FOR A PRODUCTION SERVER FOR BANNER
REPORT: The ITS Management Team has identified a need for a new Production server (hardware) for Banner. Banner, from vendor SunGard Higher Education Inc. (SGHE) is one of the College’s main software systems and currently supports Student-centered offices, Bursar, Financial Aid and Finance functions. The current Operating System on the present Production server is being phased out and will soon no longer be supported by SGHE nor will it continue to be supported by Oracle, Corp. (provider of the database software).
PROCESS: Members of the ITS Management team have evaluated the College’s current hardware environment, industry standards, as well as manufacturer suggested migration for new equipment. The Hewlett- Packard (HP) vendor is a partner with two different discount opportunities that the College may access. One is the E & I Co-Op discount (E & I-2006) and the other is the State of Illinois Contract (CMS 1498460). The College has used Hewlett-Packard servers in the Production environment for many years and has developed an excellent relationship with Hewlett-Packard. Also, the dependability of Hewlett-Packard servers has been a great asset to the College.
The solution chosen by the ITS Management Team is for the purchase of the HP ProLiant DL380 G7 Production Server with the additional Production Server configuration components, including a three-year warranty and three-year support agreement. Also included is the certified installation provided through the manufacturer. Quotations were received from both HP discount sources as well as from Vital Support Systems of Davenport.
Hewlett-Packard (CMS 1498460) Discount $18,085.08 Hewlett-Packard(E & I-2006) Discount $18,829.46 Vital Computer Resources $24,802.27
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves Award of Contract to Hewlett-Packard Company of Roseville, California, through the State of Illinois discount contract for an HP ProLiant DL380 G7 Production Server in the amount of $18,085.08 with funding coming from 2010 Bond Funds.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President and Vice President President for Instruction/ITS
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8158 June 30, 2011 AWARD OF CONTRACT TO HEWLETT-PACKARD FOR A TEST SERVER FOR BANNER
REPORT: The ITS Management Team has identified a need for a new Test server (hardware) for Banner. Banner, from vendor SunGard Higher Education Inc., (SGHE) is one of the College’s main software systems. The new releases and updates from Banner and the need for the College to appropriately and thoroughly complete “test modules” to ensure un-interrupted services mandates that the College invest in a Test server. The College has not previously purchased a test server due to costs. As the price of this hardware has decreased, the purchase of a Test server for Banner gives employees a safe test environment and also provides a contingency server to be used if the Production server should fail.
PROCESS: Members of the ITS Management team have evaluated the College’s current hardware environment, industry standards, and the manufacturer suggestions. Having a Test server is the industry standard, but in the past costs prevented the College from purchasing a Test server. The Hewlett- Packard (HP) vendor is a partner with two different discount opportunities that the College may access. One is the E & I Co-Op discount (E & I 2006) and the other is the State of Illinois Contract (CMS 1498460). The College has used Hewlett-Packard servers in the Production environment for many years and has developed an excellent relationship with this company. Also, the dependability of Hewlett-Packard servers has been a great asset to the College.
The solution chosen by the ITS Management Team is for the purchase of the HP ProLiant DL380 G7 with the additional Test Server configuration components, including a three-year warranty and a three-year support agreement. Also included is the certified installation provided through the manufacturer. Quotes were received from both HP discount sources and from Vital Support Systems of Davenport.
Hewlett-Packard (CMS 1498460) (Illinois) $15,599,38 Hewlett-Packard (E &I-2006) $16,341.56 Vital Support Systems $18,846.29
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves Award of Contract to Hewlett-Packard Company of Roseville, California, through the State of Illinois discount contract for an HP ProLiant DL380 G7 Test Server for the amount of $15,599.38 with funding coming from 2010 Bond Funds.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President and Vice President President for Instruction/ITS
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8144 June 30, 2011
PERSONNEL RECOMMENDATION LESLIE T. ANDERSON – VICE PRESIDENT FOR FINANCE
REPORT: Leslie Anderson began her professional career at Black Hawk College on March 5, 2007, as Manager of Accounting Services. On February 1, 2008, she became the Director of Accounting Services and was subsequently appointed Interim Vice President for Finance on August 3, 2009. Leslie was appointed Chief Financial Officer on March 22, 2010. During her tenure at Black Hawk, Leslie has done an excellent job in fulfilling her responsibilities. Among the important achievements and initiatives she has been involved with are the following:
1. Awarded the GFOA Distinguished Budget Presentation Award for the fiscal years 09, 10, and 11.
2. Awarded the GFOA Certificate of Achievement for Excellence in Financial Reporting for the fiscal years 09, and 10.
3. Developed and implemented a Finance intern training program for BHC students to gain valuable hands on experience in the Accounting, Payroll, Purchasing, and Accounts receivable fields.
4. Assisted with the development of the College’s first formal Capital Budget implemented for FY12.
5. Serves as a member of the Capital Expenditures Committee, Insurance Oversight Committee, Strategic Planning Committee, Labor-Management Committee, and the President’s Cabinet.
I have reviewed the administrative structure of the College and am recommending Leslie Anderson be appointed Vice President for Finance. She would continue to serve as the Board’s Treasurer. The CFO position that Leslie currently holds would not be filled. She would also continue to serve as a member of the above committees. The position of Vice President For Finance fits well with our administrative structure and also better reflects the responsibility and authority that is inherent in the top finance position at Black Hawk College.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the appointment of Leslie T. Anderson as Vice President for Finance effective July 1, 2011.
Reviewed and Prepared by:
R. Gene Gardner President
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8142 June 30, 2011
PERSONNEL RECOMMENDATION – MARCIE SHEUMAKER EMPLOYMENT
REPORT: The search for a tenure-track Sociology instructor in the Social, Behavioral and Educational Studies Department has been completed in accordance with College hiring procedures. As a result of this process, Marcie Sheumaker is being recommended for appointment to the Sociology instructor position beginning with the fall 2011 semester. She is replacing Nancy Smith who resigned/retired from her position.
Ms. Sheumaker earned her M.A. in Sociology from The New School for Social Research, her B.A. from St. Louis University (Cum Laude), and an A.A. in Liberal Arts from Parkland Community College. It is anticipated that she will receive her Ph.D. in Sociology from Southern Illinois University in July 2011. She has more than five years of teaching experience at Southeastern Illinois University and also served as a peer teaching mentor at Southern Illinois University.
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves the appointment of Marcie Sheumaker at the rank of instructor for the tenure-track Sociology position in the Sociology, Behavioral and Educational Studies Department at the Quad-Cities Campus beginning with the fall 2011 semester.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President for Instruction/ITS
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8143 June 30, 2011
PERSONNEL RECOMMENDATION – KAREN WILSON EMPLOYMENT
REPORT: The search for a tenure-track Emergency Medical Services instructor in the Allied Health and HPE Department has been completed in accordance with College hiring procedures. As a result of this process, Karen Wilson is being recommended for appointment as an Emergency Medical Services instructor and program director beginning with the fall 2011 semester. She is replacing Stephanie Valdes who has been employed part-time to prepare the program to meet the new national accreditation criteria.
Ms. Wilson earned a M.S.N. from the University of Iowa, a B.S.N. from Teikyo- Marycrest University, and a P.N. and A.D.N. from Scott Community College. She holds registered Nursing licenses in Iowa and Illinois, and she is licensed in Illinois as a lead instructor for Emergency Medical Services. In addition, she is instructor certified as Basic Life Support-Health Care Provider, as Advanced Cardiac Life Support Provider, as International Trauma Life Support Provider, and as Pediatric Life Support Provider/Neonatal Resuscitation Provider.
Civilian experiences include nine years as an EMS Program Coordinator/Assistant Professor for Trinity College of Nursing and Health Sciences, Case Manager at Veteran Affairs Outpatient Clinic, nursing instructor at Marycrest International University, an occupational health nurse for Genesis Continuing Care Specialists, and Administrator for Davenport Lutheran Home and Senior Living Complex.
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves the appointment of Karen Wilson at the rank of Associate Professor for the tenure-track Emergency Medical Services instructor position and program director in the Allied Health and HPE Department at the Quad-Cities Campus beginning with the fall 2011 semester.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President for Instruction/ITS
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8152 June 30, 2011
PERSONNEL RECOMMENDATION – KIMBERLY HURLEY EMPLOYMENT
REPORT: The search for a tenure-track Nursing instructor in the Nursing Department has been completed in accordance with College hiring procedures. As a result of this process, Kimberly Hurley is being recommended for appointment as a Nursing instructor beginning with the fall 2011 semester. She is replacing Rebecca Maxson who has retired.
Ms. Hurley earned a M.S.N. from the University of Phoenix, a B.S.N. from the University of Illinois - Chicago, and an A.D.N. from Black Hawk College. She holds registered Nursing licenses in Iowa and Illinois, and she is licensed as a Certified Pediatric Nurse. In addition, she holds two industry certifications – Pediatric Emergency Assessment, Recognition, and Stabilization (PEARS) and Pediatric Advanced Life Support (PALS).
Professional experiences include six years as a RN at Trinity Medical Center and three years at Oak Glen Nursing Home serving as a Certified Nurse Assistant. In addition, she has taught at several area community colleges including Black Hawk College.
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves the appointment of Kimberly Hurley at the rank of Instructor for the tenure-track Nursing instructor position in the Nursing Department at the Quad- Cities Campus beginning with the fall 2011 semester.
Reviewed and Prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President for Instruction/ITS
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8165 June 30, 2011
PERSONNEL RECOMMENDATION – GAIL GRIGG EMPLOYMENT
REPORT: The search for a tenure-track English as a Second Language faculty member in the Adult Education Department has been completed in accordance with College hiring procedures. As a result of this process, Gail Grigg is being recommended for appointment to the English as a Second Language position beginning with the fall 2011 semester. This is a new position created in response to an increased demand for English as a Second Language classes at the Adult Education level.
Ms. Grigg earned her M.S. in Education in TESOL/Foreign and Second Language Education at Temple University and her B.A. in English from the University of Illinois. She has a certificate in Teaching English as a Foreign Language to Adults (CTEFLA) through International House Tallinn in Estonia.
Ms. Grigg has served as an adjunct instructor at Black Hawk College since January of 2011. Previous teaching experience includes teaching ESL at Daytona State College, Stetson University, Temple University, and Richland Community College. She has also taught classes at the secondary level at Kohila Gymnasium, Jakob Westholm High, and Deltona High School.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the appointment of Gail Grigg at the rank of Assistant Professor for the tenure-track English as a Second Language position in the Department of Adult Education beginning with the fall 2011 semester.
Reviewed and prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President for Instruction/ITS
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8163 June 30, 2011
PERSONNEL RECOMMENDATION – MELETTE PEARCE EMPLOYMENT
REPORT: The search for a tenure-track Office Careers instructor in the Business and Office Technology Education Department has been completed in accordance with College hiring procedures. As a result of this process, Melette Pearce is being recommended for appointment to the Office Careers position beginning with the fall 2011 semester. She is replacing Carole Podlashes who resigned/retired.
Ms. Pearce earned her M.S. in Instructional Design and Technology and her B.S. in Instructional Technology & Telecommunications from Western Illinois University. She also earned an associate degree from Mountain View College. She has served as an adjunct instructor at Black Hawk College since 2006 and is also a training and curriculum specialist for AllSteel Corporation. Ms. Pearce has worked as a corporate training for Deere & Co. and for Gensoft Systems, Inc., has owned her own business, and she also was an adjunct instructor for Scott Community College for four years.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the appointment of Melette Pearce at the rank of instructor for the tenure- track Office Careers position in the Business and Office Technology Education Department beginning with the fall 2011 semester.
Reviewed and prepared by:
Rose M. Campbell R. Gene Gardner Executive Vice President President Vice President for Instruction/ITS