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Public Summary Report Sime Darby Plantation Sdn. Bhd

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Public Summary Report Sime Darby Plantation Sdn. Bhd PF441 RSPO Public Summary Report Revision 1 (Sept/2014) RSPO – 1st Annual Surveillance Assessment (ASA1-1) Public Summary Report Sime Darby Plantation Sdn. Bhd. Head Office: Level 3A, Main Block, Plantation Tower, No 2 Jalan P.J.U 1A/7 47301 Ara Damansara, Selangor, Malaysia. Certification Unit: Strategic Operating Unit (SOU 14) – Tanah Merah Palm Oil Mill 71709 Port Dickson Negeri Sembilan, Malaysia. Page 1 of 59 PF441 RSPO Public Summary Report Revision 1 (Sept/2014) TABLE of CONTENTS Page No SECTION 1: Scope of the surveillance Assessment..................................................................... 3 1. Company Details.............................................................................................................................. 3 2. RSPO Certification Information & Other Certifications......................................................................... 3 3. Location(s) of Mill & Supply Base...................................................................................................... 3 4. Description of Supply Base............................................................................................................... 4 5. Plantings & Cycle………………………………………………………………………………………................................... 4 6. Certified Tonnage…………….………………………………………………………………………………………………………… 4 SECTION 2: Assessment Process….............................................................................................. 5 Certification Body.……………………………………………………………..………………………………………………………….. 5 Assessment Methodology, Programme, Site Visits.................................................................................. 5 Assessment Program…………................................................................................................................. 6 Tentative Date of Next Visit……………………….......................................................................................... 6 Total No. of Mandays………………………………………………………………………………………………………………………. 6 BSI Assessment Team…………………………………………………………………………………………………………………….. 6 Accompanying Person……………………………………………………………………………………………………………………… 7 SECTION 3: Assessment Findings................................................................................................ 7 3.1 Details of audit results.................................................................................................................... 7 3.2 Progress against Time Bound Plan………………………………………………………………................................. 7 3.3 Details of Findings………………………………………………………………………................................................ 8 Non-Conformity……………………………………………………………………………………………………………….…. 9 Observation……………………………………………………………………………………………………………………….. 10 Positive Findings…………………………………………………………………………………………………………………. 12 Issues raised by Stakeholders………………………………………………………………………………………………. 12 3.3.1 Status of Non-Conformities Previously Identified and Observations…………………………………………….. 14 3.3.2 Summary of the Nonconformities and Status……………………………………………………………………………. 15 Assessment Conclusion and Recommendation………………………………………………………………….……………… 16 Acknowledgement of Assessment Findings................................................................................. 16 List of Appendices A Summary of Findings B Sime Darby Plantation Sdn. Bhd. Time bound Plan C Sime Darby Plantation Sdn. Bhd. – SOU 14 Tanah Merah Certification Unit RSPO Certificate Details D Assessment Plan E Stakeholders Contacted F Tanah Merah Palm Oil Mill Supply Chain Assessment (Module D – CPO Mills: Identity Preserved) G Tanah Merah Estate Field Map H Bukit Pelandok Estate Field Map I List of Abbreviations Used Page 2 of 59 PF441 RSPO Public Summary Report Revision 1 (Sept/2014) Section 1 Scope of the First Annual Surveillance Assessment 1.Company Details RSPO Membership 1-0008-04-000-00 Date Member since: Number 6 September 2004 Company Name Sime Darby Plantation Sdn Bhd Address Head Office: Level 3A, Main Block, Plantation Tower, No 2 Jalan P.J.U 1A/7, 47301 Ara Damansara, Selangor, Malaysia. Mill Address Certification Unit: SOU 14 Management Unit (Tanah Merah Palm Oil Mill), 71709 Port Dickson, Negeri Sembilan, Malaysia Subsidiary of (if N/A applicable) Contact Name Mdm. Shylajadevi Vasudevan Nair (Head Office) Mr. Muftahuddin Bin Fakeh (Tanah Merah Palm Oil Mill Manager) Website www.simedarby.com E-mail [email protected] Telephone +603 – 78484371 (Head Office) Facsimile +603 – 78484363 (Head Office) +606-6673317 (Mill) +606-6672506 (Mill) 2.RSPO Certification Information Certificate Number RSPO 541905 Date 19/05/2010 Scope of Certification Palm Oil and Palm Kernel Production from Tanah Merah Palm Oil Mill and Supply Base: Tanah Merah Estate & Bukit Pelandok Estate Other Certifications Certificate Standard(s) Certificate Issued by Expiry Date Number Nil Only maintained internal certification for 5S 3.Location(s) of Mill & Supply Bases Name GPS (Mill / Supply Location [Map Reference #] Base) Easting Northing Tanah Merah Palm Batu 6¾, Sepang Road, Tanah Merah Palm Oil 101° 47’ 34” 2° 39’ 19” Oil Mill Mill, Ladang Tanah Merah, 71709 Port Dickson, Negeri Sembilan, Malaysia. Tanah Merah Estate Batu 6¾, Sepang Road, Ladang Tanah Merah, 101° 45’ 00” 2° 39’ 00” 71709 Port Dickson, Negeri Sembilan, Malaysia Bukit Pelandok Batu 12, Sepang Road, Ladang Bukit Pelandok, 101° 46’ 17” 2° 39’ 59” Estate 71709 Port Dickson, Negeri Sembilan, Malaysia Page 3 of 59 PF441 RSPO Public Summary Report Revision 1 (Sept/2014) 4.Description of Certified Supply Base Total Immature Infrastructure & % of Estate Mature (ha) Planted Total Hectarage (ha) Other (ha) Planted Area (ha) Tanah Merah 3,168.91 336 3,504.91 837.61 4342.52 Estate 81% Bukit Pelandok 1,710.11 31.89 1,742 121 1863 Estate 94% TOTAL 4,879.02 367.89 5,246.91 958.61 6205.52 87.5% 5. Plantings & Cycle Age (Years) & Hectare (%) FFB Tonnage / Year Actual Forecast Estate Estimated 0 - 3 4 - 10 11 - 20 21 - 25 26 - 30 (Feb 15 – Jan (Feb 16 – (RC 2015) 16) Jan 17) Tanah Merah Estate 8.76 22.99 52.02 9.75 6.48 88,311 71,423.15 86,097 Bukit Pelandok 7.81 5.74 71.85 14.60 0 36,786 37,304 38,233 Estate TOTAL 125,097 108,727.15 124,330 *Oil palm planted after 2005 (4-10 years) categorized as replanting area. Verified from the previous planting history, there was no conversion of planted crop on the said specific plot/area. 6.Certified Tonnage Estimated Actual Forecast Mill (RC 2015) (Feb 15 – Jan 16) (Feb 16 – Jan 17) FFB CPO PK FFB CPO PK FFB CPO PK Tanah Merah Palm Oil Mill 125,097 108,727.15 31031. 32,421 8,255 7,388.5 124,330 27,353 6,217 *Other certified estates 25,000 39,042.84 7 31031. Total 150,097 32,421 8,255 147,769.99 7,388.5 124,330 27,353 6,217 7 *Other certified estates under other certification units: (East) RSPO 543543 valid until 18/5/20, (Sua Betong) SGS-RSPO/PM-MY14/01364 valid until 17/2/19, (Labu )SGS-RSPO/PM-MY13/01284 valid until 29/12/16 Page 4 of 59 PF441 RSPO Public Summary Report Revision 1 (Sept/2014) Section 2 Assessment Process Certification Body: BSI Services Malaysia Sdn Bhd, (ASI Accreditation Number: RSPO-ACC-19) Unit 3, Level 10, Tower A The Vertical Business Suites, Bangsar South No. 8, Jalan Kerinchi 59200 Kuala Lumpur Tel +603 2242 4211 Fax +603 2242 4218 Senniah Appalasamy: [email protected] www.bsigroup.com BSI is a leading global provider of management systems assessment and certification, with more than 60,000 certified locations and clients in over 100 countries. BSI Standards is the UK’s National Standards Body. BSI provides independent, third-party certification of management systems. BSI is ASI Accredited (RSPO-ACC-19) to conduct RSPO assessment since 31/10/2014 with accredited office located at Kuala Lumpur, Malaysia and an office at Singapore, Jakarta, Bangkok and Australia which involve in RSPO Certification Program. Assessment Methodology, Programme, Site Visits The on-site assessment was conducted from 1-3 March 2016. The audit programme is included as Appendix D. The approach to the audit was to treat the mill and its supply base as an RSPO Certification Unit. Mill was audited together with the sample estates. A range of environmental and social factors were covered. This includes consideration of topography, palm age, proximity to areas with HCVs, declared conservation areas and local communities. The methodology for collection of objective evidence included physical site inspections, observation of tasks and processes, interviews of staff, workers and their families and external stakeholders, review of documentation and monitoring data. RSPO P&C MYNI 2014 and RSPO SCCS 2014 were used as Checklists and questionnaires were used to guide the collection of information to assess compliance. The comments made by external stakeholders were also taken into account in the assessment. Meetings were held with stakeholders to seek their views on the performance of the company with respect to the RSPO requirements and aspects where they considered that improvements could be made. At the start of each meeting, the interviewer explained the purpose of the audit followed by an evaluation of the relationship between the stakeholder and the company before discussions proceeded. The interviewer recorded comments made by stakeholders and these have been incorporated into the assessment findings. Structured worker interviews with male and female workers and staff were held in private at the workplace in the mill and the estates. Fieldworkers were interviewed informally in small groups in the field. In addition, the wives of workers and
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