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POPULATION and HOUSING CENSUS 2011 ADMINISTRATIVE and TECHNICAL REPORT Copyrights © Statistics Botswana 2016

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POPULATION and HOUSING CENSUS 2011 ADMINISTRATIVE and TECHNICAL REPORT Copyrights © Statistics Botswana 2016 STATISTICS BOTSWANA POPULATION AND HOUSING CENSUS 2011 ADMINISTRATIVE AND TECHNICAL REPORT Copyrights © Statistics Botswana 2016 Statistics Botswana. Private Bag 0024 Botswana Tel: (267) 367 1300. Fax: (267) 395 2201. Email: [email protected] Website: www.cso.gov.bw OTSWANA B UNITED AND PROUD 2 POPULATION & HOUSING 2011 CENSUS ADMINISTRATIVE & TECHINICAL REPORT 3 POPULATION & HOUSING 2011 CENSUS ADMINISTRATIVE & TECHINICAL REPORT POPULATION AND HOUSING CENSUS 2011 ADMINISTRATIVE AND TECHNICAL REPORT STATISTICS BOTSWANA STATISTICS BOTSWANA 4 POPULATION & HOUSING 2011 CENSUS ADMINISTRATIVE & TECHINICAL REPORT 5 POPULATION & HOUSING 2011 CENSUS ADMINISTRATIVE & TECHINICAL REPORT Table of Contents Preface 8 Acknowledgement 10 1. Background 12 1.1 The Country 12 1.2 The Economy 12 1.3 Settlement Patterns 12 1.4 Constitution Obligation 13 1.5 Census Legislation 13 1.6 History of Census Taking 14 2. Introduction 19 2.1 The Census 19 3. Funding of the Census 20 Published by 3.1 Preamble 20 3.2 Direct Costs 20 STATISTICS BOTSWANA 3.3 Indirect Costs 21 Private Bag 0024, GABORONE 3.4 Census Costs borne by Botswana Government – Direct Costs 21 Phone: (267) 367 1300, Fax: (267) 395 2201 3.5 Census Costs borne by UNFPA – Direct Costs 22 Email: [email protected] Website: www.cso.gov.bw/cso 4. Census Programme of Activities 23 4.1 Introduction 23 Prepared by 4.2 Timing Period of Census Enumeration 23 Dabilani Buthali 4.3 Climate Condition 23 National Census Coordinator (1/10/2009 – 31/10/2012) 4.4 The 2011 Census Timetable 24 5. The Institutional Framework of the Census 25 June 2016 5.1 Introduction 25 5.2 Census Office During Preceding Censuses 25 COPYRIGHT RESERVED 5.3 Organizational Structure of 2011 Census 26 5.4 Census Committees 27 Extracts may be published if source is duly acknowledged 5.5 Role of District Administrations 28 5.6 Role of CSO Technical Officers 28 5.7 Administrative and Census Districts 29 5.8 Field Organization 30 5.9 Census Standing Committee 30 5.10 Constraints 31 5.11 Recommendations 31 6. Publicity and Census Education 32 6.1 Introduction 32 6.2 Objectives of Census Publicity 32 6.3 Launch of the 2011 Population and Housing Census 32 6.4 Contribution by Government Departments and Other Institutions 32 6.5 United Nations Population Fund (UNFPA) 33 6.6 Private Sector Assistance 33 6.7 Census Publicity Committee Structures 33 68. Publicity Strategies 34 6.9 Challenges 37 6.10 Recommendations 37 7. Census Cartography 38 7.1 Cartographic Field Operations and Delineation of Enumeration 38 7.2 Data Collection Instruments 43 7.3 Delineation of Enumeration Areas 45 STATISTICS BOTSWANA STATISTICS BOTSWANA 6 POPULATION & HOUSING 2011 CENSUS ADMINISTRATIVE & TECHINICAL REPORT 7 POPULATION & HOUSING 2011 CENSUS ADMINISTRATIVE & TECHINICAL REPORT 7.4 Constraints 46 13.3 Coding Process 80 7.5 Recommendations 47 13.4 Challenges Encountered during editing/coding process 80 14. Census Data Processing 83 8. Pilot Census 48 14.1 Consultant Account on Data Processing 83 8.1. Introduction 48 14.2 Post-Consultancy Account on Data Processing 85 8.2 Selected Pilot Census Areas 48 8.3 Public Education and Participation 49 15. Conclusion and Recommendations 88 8.4 Logistics (Transportation, Supplies etc.) 50 15.1 Conclusion 88 8.5 Personnel 51 15.2 Recommendations 89 8.6 Training 52 8.7 Instruments (EA Maps, Control Lists, Questionnaires and Manuals) 53 Appendix 1: Census Plan (Critical Milestones) 92 8.8 Enumeration 53 Appendix 2: Census Order and Regulations 93 8.9 Data Processing 54 Appendix 3: Members of Various Committees 97 8.10 Conclusion 54 Appendix 4: Training Schedules (Enumerators & Supervisors) 103 Appendix 5: Refresher Training Programme 105 9. Development and Design of Census Questionnaire 54 Appendix 6: Guidelines to Training Officers 107 9.1 Introduction 54 Appendix 7: Vehicles Details By Districts 111 9.2 Stakeholder/User Needs 54 Appendix 8: Control List 112 9.3 Basis of Census Enumeration 55 Appendix 9: Prelisting Form 113 9.4 Operational Problems Associated with “de facto” Enumeration 55 Appendix 10: Site Condition Form 115 9.5 Selection of Topics for the 2011 Census 56 Appendix 11: Enumeration Check Control 117 9.6 2011 Census Questions 59 Appendix 12: Household Questionnaire 118 9.7 The Design of Enumeration Questionnaires 63 Appendix 13: Revisit Record 120 Appendix 14: Institutional Questionnaire 121 10. Preparatory Activities and Census Enumeration 64 Appendix 15: Document Control Form (Main Census) 122 10.1 Introduction 64 Appendix 16: Census Budget 2011 (Pula) 124 10.2 Procurement and Printing 64 10.3 Retraining of DCOs and TOs 66 10.4 Recruitment & Training of Trainers and Supervisors 66 10.5 Recruitment of Enumerators 67 10.6 Training Centres 67 10.7 Training of Enumerators 67 10.8 Enumerator Refresher Training 68 10.9 Census Enumeration 68 10.10 Transport Arrangement 68 10.11 Challenges with Private Vehicles 71 10.12 Airtime 71 10.13 Recommendations 71 11. Quality and Security Measures 72 11.1 Introduction 72 11.2 Implementation of Quality Assurance 72 11.3 Illustration of Implementation of Quality Assurance 73 11.4 Quality Assurance Team 76 11.5 Lessons Learnt 76 11.6 Conclusion 76 12. Post Census Enumeration Activities 77 12.1 Introduction 77 12.2 EA Books and Control List 77 12.3 Receipt of Materials in the field 77 12.4 Receipt of Supervisor Documents in the field 77 12.5 District Census Officer Manual 78 12.6 Receipt of Materials in the office 78 12.7 Preliminary Results 79 12.8 Storage of EA Books and Control List 79 12.9 Constraints and Recommendations 79 13. Census Editing and Coding 80 13.1 Introduction 80 13.2 Editing Process 80 STATISTICS BOTSWANA STATISTICS BOTSWANA 8 POPULATION & HOUSING 2011 CENSUS ADMINISTRATIVE & TECHINICAL REPORT 9 POPULATION & HOUSING 2011 CENSUS ADMINISTRATIVE & TECHINICAL REPORT Preface 1. The Administrative and Technical Report provides a historical account of the census programme, tracing District Monographs activities from project launching to the release of outputs. With regards to administrative issues, the report gives details on the organizational issues, institutional arrangement as well as the funding. In addition, a very lucid account on 9. The monographs present a detailed analysis of selected indicators by district. The indicators contained include technical issues is provided, which are: development of questionnaire, cartography, publicity, census enumeration, data those that were in the previous monographs (1991) plus additional which were informed by stakeholder needs. These processing as well as details on overall quality assurance measures. The instruments and materials used in the census are include indicators on: given as appendices, for ease of reference. * population size and composition 2. Reports released to date in the series of publications based on the 2011 census results are: * Access to basic services and facilities like • 2011 Population Preliminary Results (September 2011) - water • Population of Towns, Villages and Associated Localities (April 2012) - Sanitation • District Census Officers and Technical Officers Reports (May 2012) - electricity • National Statistical Tables - Energy sources • Monographs on various topics Vol1 • Census Analytical Report * The publication also present a future outlook of the population • Population Projections Census Analytical Report 3. Reports still to be released, based on the 2011 census, include the following: 10. The Census Analytical Report is based on contributions by external analysts from various institutions who are • Monographs on various topics Vol II experts in the chosen area of analysis. While there is a wealth of data collected through the census, the Analytical Report • Guide to the Villages of Botswana focuses on select topical socio-demographic and economic variables. Analysis on other variables is expected, subject to emerging policy needs and research interests. 2011 Population Census – Preliminary Results Population Projections 2011 - 2041 4. The publication titled “2011 Population Census Preliminary Results” was issued as a Statistics Brief on 29 September 2011. It highlighted the preliminary results of the Census. The report broadly discussed the 2011 provisional figures in 11. This report contains population statistics estimated on the basis of future demographic trends in the country. comparison with those of 2001 and population projections for the period in reference. These population estimates are presented at national, district and village levels. Population of Towns, Villages and Associated Localities Guide to the Villages of Botswana 5. This is the third time the report titled “Population of Towns, Villages and Associated Localities” is released based 12. This will be the fifth edition of the Guide to the Villages of Botswana. The first edition was published in 1973 as part on census results. It contains the total counts of all localities identified during the census exercise. Localities are classified of the 1971 Census series of publications and it has since been produced in all post-independence censuses. by villages to which they owe economic, social and cultural allegiance. Users should be cautioned that this allegiance has nothing to do with political affiliation 13. The data presented in this publication were collected in two phases. The first phase occurred between July 2009 and April 2011, and it entailed fieldwork mapping and house listing. Data collected during this period included a list of District Census Officers and Technical Officers Report villages and associated localities such as cattle posts; lands areas; freehold farms, total number of dwellings and facilities in each of the localities. The second phase, which was the main census enumeration phase, occurred between 9 and 18 6. This report gives a narrative account of the overall census enumeration as experienced by the census personnel August 2011. The enumerated population and the number of housing units were compiled using data collected during at the district level. The report has two parts – the first part contains district reports by District Census Officers while the phase two.
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