COUNCIL AGENDA
COUNCIL CHAMBERS COMMUNITY ADMINISTRATION CENTRE (CAC) 16 June 2015
Notice is hereby given that the next meeting of the Sorell Council will be held at the Community Administration Centre (CAC), 47 Cole Street, Sorell on Tuesday, 16 June 2015, commencing at 6.00 pm.
CERTIFICATION
I, Robert Higgins, General Manager of the Sorell Council, hereby certify that in accordance with Section 65 of the Local Government Act 1993, the reports in this Agenda have been prepared by persons who have the qualifications and experience necessary to give such advice. Information and recommendations or such advice was obtained and taken into account in providing general advice contained within the Agenda. Notices of Motion and supporting documentation from Councillors are exempted from this certification.
ROBERT HIGGINS GENERAL MANAGER 11 June 2015
AGENDA FOR THE COUNCIL MEETING TO BE HELD AT THE COMMUNITY ADMINISTRATION CENTRE (CAC), 47 COLE STREET, SORELL ON 16 JUNE 2015
TABLE OF CONTENTS
1.0 ATTENDANCE 1 2.0 APOLOGIES 1 3.0 DECLARATIONS OF PECUNIARY INTEREST 1 4.0 CONFIRMATION OF THE MINUTES OF 19 MAY 2015 1 5.0 MAYOR’S REPORT 1 6.0 SUPPLEMENTARY ITEMS 2 7.0 COUNCIL WORKSHOPS REPORT 3 8.0 DEPARTMENTAL REPORTS 3 8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER 3 8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGER 10 8.3 HR, CUSTOMER & COMMUNITY SERVICES – JESS RADFORD, MANAGER 19 8.4 FINANCE AND INFORMATION – TINA HOUSE, MANAGER 24 9.0 PETITIONS 26 9.1 PETITION – UPGRADE OF FACILITIES, DODGES FERRY SKATE PARK 26 10.0 LAND USE PLANNING 43 10.1 DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE MINUTES 43 10.2 SECTION 43A – REZONING OF LAND & SPECIFIED DEPARTURE AT 38 GORDON STREET, SORELL AMENDMENT NO. 43/2015/1/1 TOGETHER WITH DEVELOPMENT APPLICATION NO. 5/2015/47/1 FOR SHOPS & ASSOCIATED CAR PARK 50 11.0 GOVERNANCE 81 11.1 ADOPTION OF ANNUAL PLAN 2015-16 81 11.2 FINANCIAL ASSISTANCE GRANTS 110 11.3 VOLUNTARY AMALGAMATIONS 112 12.0 ENGINEERING & REGULATORY SERVICES 117 12.1 NOTICE OF INTENTION TO MAKE A NEW PUBLIC ROAD 117 13.0 FINANCE & INFORMATION 122 13.1 2015-2016 FEES AND CHARGES 122 13.2 EXECUTIVE SUMMARY – FINANCIAL PERFORMANCE MAY 2015 YTD 133 13.3 CONFIRMATION OF THE AUDIT PANEL MEETING MINUTES HELD ON 5 MAY 2015 143 13.4 RATES AND CHARGES POLICY 146 13.5 RESOLUTION 2015-2016 RATES AND CHARGES 155 14.0 QUESTIONS FROM THE PUBLIC 166 15.0 CLOSED MEETING 168 16.0 ACRONYMNS 169
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1.0 ATTENDANCE ^ Mayor K Vincent Deputy Mayor B McDonald Councillor K Degrassi Councillor V Gala Councillor G Evans Councillor C Torenius Councillor N Reynolds Councillor L White Councillor D De Williams
2.0 APOLOGIES
3.0 DECLARATIONS OF PECUNIARY INTEREST
4.0 CONFIRMATION OF THE MINUTES OF 19 MAY 2015
RECOMMENDATION
“That the Minutes of the Council Meeting held on 19 May 2015 be confirmed.”
5.0 MAYOR’S REPORT
RECOMMENDATION
“That the Mayor’s communication report as listed be received.”
This communication is provided as a courtesy, any items that require Council action and/or decision will be listed as separate agenda items. Any Councillor requiring information on any matter contained in the communication report please contact the Mayor at any time.
Council and DASC meetings as required. Attended Sorell Heritage meeting Clr Torenius also attended. Chaired the Pembroke Advisory committee meeting. Attended Minister Grooms discussion on population growth. Attended Sorell School assembly. Judged at the Sorell Has Talent youth quest. Attended Sorell Memorial Hall meeting Clr Evans also attended. Had discussions with residents concerned with the Sorell fruit farm project. Attended meeting with Sorell soccer. Attended meeting with Sorell on Stage.
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Attended meeting with Sorell super rules. Participated in meeting re: constitutional changes to Copping Authority. Attended with fellow councillors the Dunalley Community conversation. Participated in meeting on the Dunalley Marina. Met with Mayor and GM’s from South East councils re: merger possibilities. Met with Sorell Cricket club. Attended Council Grants selection meeting with fellow councillors. Participated in meeting with KPMG re: SEEIS. Discussed possible upgrade of the Dodges Ferry skate park area with local user. The GM and I met with developer to discuss zoning in Primrose Sands. Attended with fellow councillors the Dodges Ferry community conversation. Attended the STCA /RDA sponsored Economic forum. Attended workshop with Eric Hutchinson and the Lyons electorate Mayors. Attended meeting of the STCA infrastructure committee.
6.0 SUPPLEMENTARY ITEMS
RECOMMENDATION
“That the Council resolve by absolute majority to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the Local Government (Meeting Procedures) Regulations 2005.”
In accordance with the requirements of Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures) Regulations 2005, the Council by absolute majority may approve the consideration of a matter not appearing on the agenda, where the General Manager has reported:
a) The reason it was not possible to include the matter on the agenda; and b) That the matter is urgent; and c) That advice has been provides under section 65 of the Local Government Act 1993.
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7.0 COUNCIL WORKSHOPS REPORT
The following Council Workshop was held on date of workshop
Date Purpose Councillor Attendance Councillor Apologies 2 June 2015 Council Workshop – Degrassi, Gala, Evans, Budget, Rates, Torenius, De Williams, Fees & Reynolds, White, McDonald Charges, and Vincent LINC.
8.0 DEPARTMENTAL REPORTS
RECOMMENDATION
“That the Departmental reports as listed be received.”
8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER
Waste Management tender meeting and Copping Joint Waste Authority briefing on proposed rule changes– 25th May. Common Service Joint Venture Meeting – 26th May. Dunalley Community Feedback Meeting – 27th May. Meeting with Mayors, Deputy Mayors and General Managers of Clarence, Tasman and Glamorgan Spring Bay to discuss amalgamations – 2nd June. Special Closed Council meeting – 2nd June. Meeting with Asset Management software provider and relevant staff and meeting with common service joint venture administrator and relevant staff to discuss ICT services – 4th June. SMT, EBA and budget meetings, DASC and Council workshops – as scheduled. Council ordinary meeting – 16th June. Common Service Joint Venture monthly activity reports – attached.
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8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGER
PURPOSE: To inform Council of the activities of the Engineering and Regulatory Services Department during the period 1 May 2015 to 30 May 2015. Regulatory Services include the following, Planning, Building, Engineering, Plumbing, Environmental Health, Works Depot, Asset Management, Natural Resource Management etc.
ENGINEERING AND REGULATORY SERVICES – Russell Fox
The construction of the Gypsy Bay rock groyne extension commenced on 9 June. The Neil Davis car park construction has been finalised and is currently in use. The Pelham St pedestrian crossing is scheduled to be installed on the week commencing 15 June.
Meetings attended included:
Community conversations meetings at Dunalley and Dodges Ferry. Two meetings with SERDA regarding the South East economic infrastructure strategy. NRM South grant project event. Several meetings with Sorell’s asset management consultants. Regular Work, Health and Safety committee meeting.
During the month of May, Council received two requests to waiver Fees. As per Council’s Policy Number 9 of 2005 Part B Not-for-profit Community Based Organisations can apply for waiver of fees, approved under the delegation of the General Manager.
Name & Address: Project: Fees Waived: 32 Hoffman Street, Alterations to Completion Fee $76.00 Midway Point Community Hall Building Permit Fee $376 (Class 9b) Blue Lagoon Christian New Hall & Additions Planning - $577.00 Youth Camp to existing buildings
DEVELOPMENT ASSESSMENT – (J Richmond)
The following table provides details of the overall planning, plumbing and building applications received for the year 1 May 2015 to 30 May 2015:
Application Type 2015 Planning including Subdivisions 167 Plumbing 134 Special Plumbing 57 Building 149
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337 CERTIFICATES – (J Ray)
Council also processed 39 certificates in May which relate to the sale of properties as detailed below (337 certificates).
February 2015 March 2015 April 2015 May 2015 39 47 54 39
PLANNING – (J Richmond)
Details of applications received during the period of January, February, March, April 2015.
Type January February March 2015 April May 2015 2015 2015 2015 DA’s 26 22 31 35 21 SA’s 2 1 3 4 5 PSA’s 0 1 0 0 STR 0 1 2 2 ADH 1 0 0 Total 29 25 36 39 28
Legend: DA’s – Development Applications SA’s – Subdivision Applications includes Boundary Adjustments PSA’s – Planning Scheme Amendments STR – Strata Applications ADH – Adhesion Orders
DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE – (J Molnar/J Richmond)
The Development Assessment Special Committee met on the 19 May 2015. Four applications were considered including two extensions of time for a one lot subdivision at Whitelea Court, Sorell and a 3 lot subdvisiion at 31 Booth Street, Dunalley, a house and outbuildings at 272 Delmore Road, Forcett and a house at Primrose Sands Road, Primrose Sands.
DELEGATED AUTHORITY – (J Molnar / J Richmond)
During the month of May a total of 34 planning approvals / permits were issued including;
14 Applications were approved as Permitted Developments (including 5 x PD4); and 20 Applications were approved as Discretionary Developments.
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Of the 14 permitted developments approved under delegation, 5 proposals were received which complied with Planning Directive 4, PD4 ie: no permit was required.
In summary 32 applications were approved under delegated authority with the remaining two approved by Council at its meeting of the 19 May 2015.
APPEALS – (J Molnar)
The refusal of the boatshed at Gwynns Point, Lewisham has progressed with all parties signing off on a consent agreement to approve the development and use with conditions. Those conditions have been mediated through input by the representor and their planning consultant, the appellant and Council (solicitor and staff input). We are waiting on the endorsement and approval by the Planning Tribunal.
The matter of the refusal of the 28 lot subdivision relating to Lot 30 Montagu Street, Sorell has seen the appellant vacating the hearing pending further negotiations with Council officers which are ongoing.
STATUTORY PLANNING – (J Molnar)
There has been an increase in preliminary discussions and meetings between planning staff and prospective developers. This has been a direct result of the impending Sorell Interim Planning Scheme 2015 (SIPS) and as a result planning staff have provided information concerning both the existing Sorell Planning Scheme 1993 and the SIPS with particular note of the differences in assessments.
STRATEGIC PLANNING – (J Molnar)
Following the endorsement of the Draft Sorell Interim Planning Scheme (SIPS) 2014 document and associated land use zoning maps at the meeting of the 21 April a letter was sent to the Minister of Planning requesting that he declare the planning scheme. Council’s Senior Planner will be meeting with staff of the Tasmanian Planning Commission (TPC) on the 12th June to progress the declaration and the associated requirements of Council for the subsequent public advertising, assessment and response to the TPC.
The Sorell Township Master Plan 2015 Update has completed a 3 week public advertising period, including a public workshop/information session by Council’s Senior Planner and responses will be considered and assessed by Council staff and consultants, Aurecon. An agenda report will shortly be presented to Council summarising all matters including assessment of submissions for their endorsement.
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BUILDING – (R Baines)
A Total of 29 Building Applications were Approved in May 2015.
April 2015
PROPOSAL: TOTAL: New Dwellings 19 Extensions & Alterations 3 Garages & Outbuildings 3 Other 4 TOTAL: 29
BUILDING COMPLIANCE – (S Hill)
Details of building enforcements Issued and Resolved during April 2015 and May 2015:
Type Issued April May Total Year to Date 2015 BN GM 3 2 5 9 BO GM 4 3 7 15 BID 1 2 3 3 BN BS 0 0 0 0 BO BS 0 0 0 0 EO GM 0 1 1 1 Total 8 8 16 28
Type Resolved April May Total Year to Date 2015 BN GM 0 0 0 5 BO GM 0 0 0 7 BID 2 0 2 6 BN BS 0 0 0 0 EO GM 0 0 0 0 Total 2 0 2 18
Legend: BN GM – Building Notice General Manager BO GM – Building Order General Manager BID – Building Inspection Direction BN BS – Building Notice Building Surveyor BO BS – Building Order Building Surveyor EO GM – Emergency Order General Manager
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During the month of May 2015, Council’s Building Surveyor received 16 new enquiries requiring investigation to determine whether enforcement action under the Building Act 2000 was required. This is a substantial increase from the average of 5 complaints per month and investigations will take longer due to the amount received. There has also been a recent increase in outstanding Building Permit files requiring inspection and finalisation due to property settlements.
PLUMBING – Brian Dorman
There were 22 Plumbing Applications assessed for Mail 2015.
There were no Plumbing Orders issued in Mail 2015.
Plumbing Officers attend each Development Assessment Meeting weekly to view incoming Development Applications received.
DEVELOPMENT ENGINEERING – (L Ashlin)
Assessments
Development Engineering has examined 31 applications for the May period which required engineering input as follows:
Category January February March April May 2015 2015 2015 2015 2015 Developments 21 18 24 35 19 Subdivision 2 1 2 4 4 Building 6 7 Final Plan of 4 2 2 4 1 Survey Total 27 21 34 43 31
Development Engineering Compliance
Development Engineering is continuing to actively undertake inspections and monitoring of approved developments under construction. Current developments under construction are as follows:
136 Penna Road, Midway Point – Stage 2 (JR & ME Investments) 166 Penna Road, Midway Point – Stage 1A (Lynmore Holdings) Cul-De-Sac off Pennington Drive, Sorell (N Rusher) Riviera Drive, Carlton - 23 lots (B Appleby) Hoffman Street, Midway Point – Stage 1 - 13 lots (P Harback) Valley View Close, Sorell – Stages 3 & 4 (A Bayley) Horizon Drive Extension - Stage 3B (On Horizons P/L) Sugarloaf Road, Carlton River - 24 lots
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Audit inspections for new road, K&G, footpaths, driveways and stormwater infrastructure are ongoing for the above developments.
Subdivision Design Plans Received for Approval – (Future Construction) Nash Street, Sorell – Final Stage - 20 lots Gatehouse Drive – Stage 3 (D Black) 209-221 Arthur Highway, Dunalley (P Smith) – 13 Lots
Contract Construction/Design: Neil Davis Place Carpark Construction was completed in the final week of May with all lighting, landscaping, sealing and line marking completed. PDA are preparing design plans for Fulham Road (brow of hill between Carlton River and Connellys Marsh Road), Primrose Sands Road realignment approximately 800m from Carlton River bridge (Black Spot funding) and a section of Brinktop Road (frontage of 391 Brinktop Road). Looking to go to tender in July for Brinktop Road – with works to commence in October 2015.
ENVIRONMENTAL HEALTH – (Greg Robertson)
The Senior Environmental Health Officer has completed a detailed assessment of waste management tenders and prepared a tender assessment report and agenda item for a special council meeting. Public Places By-law – certification by a legal practitioner and the General Manager. Noise complaint investigations for a range of issues including heat pumps and loud music. Investigation of several complaints about failing septic tank systems and water sampling in Boomer Bay to identify if seepage contains wastewater. Investigation of backyard burning complaints. Issued an abatement notice for a septic tank system that is discharging directly onto the foreshore and is running out into the water. Completed food business inspections and complaint investigation. Assessment of SPP, DA & Subdivision applications, including Sorell Fruit farm, a former service station site redevelopment and subdivisions in Midway Point. Participation in the Tasmanian Food Sampling Programme. Prepared an article for the Sorell Times on the waste dumping. Attended a combined EPA / LGAT training session on regulatory compliance. Caravan licence inspections commenced.
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COMPLIANCE – (D Carter)
Compliance officers attended to the following requests during May 2015:
Animals May A Dog on beach/reserve 0 Dog at large 12 Dog attack – person 2 Dog attack – animal 4 Dog’s found 11 Nuisance created by dog’s 5 General request for action 8 Infringements issued for dogs 10 Enforcement May Fire Hazards 1 Littering Infringements 1 Parking infringements 1
DEPOT WORKS – (S Fenney)
This report is provided to brief Councillors of the current works program and the intended upcoming activities. While exact commencement timeframes for projects may vary and be subject to other reactive maintenance demands on resources, the report is intended as an indicative guide that may be of assistance in answering requests from the community.
Pembroke Park netball courts and soccer pitches. Lighting completed for both facilities, remediation works on surrounds of soccer pitches required due to damage from crane during construction.
Gypsy Bay Groined extension Works commenced, rock being delivered via Fulham Road and placed by excavator. Temporary signage erected along Fulham Road warning of truck movements. Please note launching ramp closed during construction activities.
Road Construction Crew Maintenance grading and drainage cleaning various roads throughout municipality.
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Road Maintenance Crew Completion of last 30m of footpath on Walker Street where it joins with new works at the intersection of Fitzroy Street. Completion of footpath and kerb and gutter on southern side of Fitzroy Street. Maintenance of sealed road various locations pothole patching, edge breaks etc. in accordance with MMS.
Stormwater Crew Works at Park Beach suspended due to uncovering of Aboriginal Midden, being investigated by Parks and Wildlife presently. Continued Bridge Maintenance and at various locations Pump out of pits and culverts various location.
Parks and Reserves Crew Maintenance – Parks staff will continue to undertake general maintenance of the various parks, playgrounds and reserves across the municipality.
ASSET ENGINEER – (B Oakley)
Assetic’s MyData The MyData testing and roll-out phases continue.
A decision to provide financial reconciliation for the final quarter of the current financial year has impacted the proposed deployment. This decision has prompted some system structure and asset naming changes, which rely heavily on consultant inputs and therefore the timing for delivery has been impacted.
Council’s Senior Management, Asset Engineer and Assetic’s Managing Director – Ashay Prabhu, will meet early in June to discuss a number of current and future projects / developments, including: Progress update on the integration of Assetic’s MyData with Microsoft’s Navision; Sorell Council’s upcoming audits with the Tasmanian Audit Office; Asset Management Strategy and Financial Sustainability
PROJECT ENGINEER - (A Walters)
The Dunalley Hall Rebuild
Works complete on the car park extension on the eastern boundary with the intention to seal with 30mm asphalt. Plans have been approved by the committee for the construction of a storage shed.
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In consultation with the Dunalley Hall Committee fit-out to the building is continuing. Location for the BBQ shelter has been approved and concept plans will be developed by Tim Holmes. Landscaping works to terraced garden/ retaining walls nearing completion.
Dunalley Path & Streetscaping
Extension to kerb and footpath area adjacent to Information Centre has commenced. Linemarking to traffic islands and carparking throughout is being completed. BBQ’s are being installed.
Cole St (Coles Plaza) Pedestrian Crossing
Concept plan has been developed for another pedestrian island crossing to the Coles Plaza from the Weston Hill Road area. This has been submitted to State growth for the Vulnerable Road Users Grant.
Copping Hall – Storage Shed
Paint to change rooms and supper room complete. Shipping container being installed mid June.
Sorell Memorial Hall
Smoke alarms (hard wired) have been installed throughout the Hall. Quotes received and doors have been ordered for the main entrance and to the old projector room. Two new lights and a power point to be installed in the History Room. Two new ceiling lights to be installed adjacent to stage.
Midway Point Hall
Certificate of likely compliance received. Contractors have completed installing access ramp and rails and new door to opp- shop has been ordered. New kitchen benches installed and two internal doors have been replaced.
11 Fitzroy St – Youth Centre
Internal painting to building now complete. Access ramp and handrail nearly complete. Costings for commercial flooring (carpet & vinyl) throughout are being sourced. Costings for sealed access parking, shared space and turning bay are being sourced.
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Pembroke Park – Netball Courts
Quotes received for installation of netball court fencing and a contractor has been engaged.
Kellevie Recreation Ground – Storage Shed
Water tank and associated pipework to be installed mid-June.
NRM FACILITATOR – (P Gray)
The Conservation Volunteers Australia (CVA) has carried out weed removal and re-vegetation works along the new Dunalley Canal walk. They will complete the re-vegetation works over 17th & 18th June.
CVA in partnership with Council, NRM Sth and the Coles Complex has carried out weed control works in a section of the Sorell Rivulet.
CVA has carried out re-vegetation works in Pembroke Park.
8.3 HR, CUSTOMER & COMMUNITY SERVICES – JESS RADFORD, MANAGER
COMMUNITY SERVICES Manager met with/attended: Tasman Football Club Arts & Heritage Meeting – Russell Dorrell Pembroke Park Advisory Committee EA Meeting Sorell Memorial Hall User Meeting Sorell Super Rules Dunalley Community Conversation Meeting Workskills re: Outreach to Sorell South East United Soccer Club MEGT – Trainee Progress Sorell on Stage Sorell Cricket Club Community Assistance Grant Meeting Adam Saddler re: Potential Grants Interviews – Children Services Team Leader OSHC Team Meeting Malunna Senior Staff Meeting Children Services Full Staff Meeting Dodges Ferry Community Conversation Council Meeting
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Council Workshop SMT x 3 Various other internal meetings
HUMAN RESOURCES
Recruitment Financial Accountant – Interviews 4th June Children’s Services Team Leader – Interviews 9th June Leading Hand (Depot) – internal ad closes 19th June
Common Services Provision – Work provided to other councils 1/5 – 29/5 Building Surveyor – 9.5 hours Brighton, 20.5 hours Tasman IT – 20.5 hours Tasman, 13.5 hours Port Arthur Historic Centre, 66.5 Brighton Development Engineer – 16 hours Tasman
Common Services Provision – Work provided to Sorell 1/5 – 29/5 Kim Hossack – Assisting Finance Department – approx. 3 days per week
Consultants Environmental Health Officer, Karen Loone – 2 days per week Youth Development Officer, Curtis Knox – 2 days per week (Resource Sharing from Tasman Community Health Centre)
Employee Changes Marnia Kingston – New MEGT Trainee Customer Service Jacobus Landman, Gavin Young and David Hawkins (rostered to the on call duty roster at the depot from 18th May onwards). Caitlin Van Geytenbeek, rehire as Casual Support Educator from 1 June onwards. Jackie Rafferty – resignation 12 June 2015.
Workers Compensation Claims Depot Back injuries x 2, Total LTI – 4401.5 Hours (463.31 days at 9.5 hrs) X1 - currently under QBE program for alternative job seeking and step down of wages to 85%. X1 – step down of wages to 90%.
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Children Services Back Injury x1, Total LTI – 251.5 hours (31.43 days) Knee Injury x1, Nil LTI Other Injury x1, 20.5 hours LTI
Training Asthma and Anaphylaxis training – x 3 attendees White Card training – x 1 attendee Diploma of Business – sign up of x 1 attendee Postural awareness training – all Malunna staff Chainsaw licence training - x 1 attendee Spotters training – x 11 attendees Anti-Discrimination Training – all staff National Relay Service Training – x 4 attendees
Other EA management – preparation of final document, information sessions, voting procedures and management of union delegates. Preparation for end of year payroll processing.
COMMUNITY SERVICES
Customer Service 1343 external calls answered for the month of May Average Speed of Answer – 10 seconds Percentage of calls answered – 88.3% Green Waste Collection bookings Dog Registrations renewals sent out Receipting – February o Rates Payments Receipted 251 o Dog Registrations Receipted 176 o Reg. Applications Receipted 81 o Other Payments 108 (Child Care, RV’s, Infringements, Pound Release, Fees etc.) National Relay Service Training Drafting of Customer Service Manual
Communications Sorell Times regular ad & one article (Illegal Dumping at Recycling Centres) plus information for two other articles (Dunalley Hall Opening, Global Corporate Challenge). Councillor Calendar – June/July. Internal Staff EA Update. Council Projects Displays in CAC Foyer – Colour Run and Imlay Street Park before and after photos.
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Attendance at LGMA Communications Special Interest Group meeting – presentation from Holly Monery from Southern Cross News. Website updated with information regarding: o Sorell Township Urban Master Plan o Dog Registrations Information
Current Community Engagement Activity Community Conversations Dunalley (28 attendees) and Dodges Ferry
Publications July Community News Newsletter drafted. Magnetic whiteboards for New Resident Kits being reprinted. Council Information Folder with ads from local businesses being created (due in August).
Community Facilities Review of Fee Schedule for Community Facilities (Sorell Memorial Hall, Dodges Ferry Rec Centre & Pembroke Park) undertaken.
Events Planning for event to mark Pembroke Park Stage One Completion. Planning for Seniors week event begun.
Community Projects St George’s Cemetery Storyboards – new storyboards will be created for the Pelham Street fence. Input from the community has been sought and the historical society is involved. Working with Crl Evans and the historical society on a storyboard for Pembroke Park. Dunalley Hall plaques & Storyboard installed. Collaborating with Engineering re: development of signage to be placed along Dunalley Walkway.
Grants Council’s Community Assistance Grants Programs was open 1st May – 31st May. Un-successful Application to Tas Community Fund for Youth Centre Co-ordinator.
Financial Assistance for Individuals Jamie Booth, representing Tasmania at the under 16 AFL national carnival to be held in Queensland during July 2015.
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Jacob Richards, representing Tasmania at the Australian Junior Championships for Basketball to be held in Ulverstone during July.
Youth Meeting with YAG Group Youth Centre Development continues Currently liaising with Whitelion, TasTafe, PCYC (Hobart & Clarence), YMCA, Hobart City Council, Glenorchy City Council, Southern Midlands Council, Anglicare & National Job Link in relation to servicing the Sorell Municipality. Development of Youth Centre Operational Plan.
Currently working with/supporting the following Community Groups/Organisations on Various Issues Pembroke Park Users Sorell on Stage Sorell RSL re: Lease Agreement Dodges Ferry Football Club Dunalley Hall Committee Pittwater Arts Tourism and History/Heritage Association
CHILDREN’S SERVICES
Malunna Currently 61 families enrolled, totalling 70 children.
CENTRE VACANCIES MON TUES WED THURS FRI TOTAL 4 2 3 5 6 *Service licensed for 35 places per day
ASC Currently 24 families enrolled, totalling 33 children.
SERVICE USAGE MON TUES WED THURS FRI CHILDREN 17 12 10 18 12 ATTENDING *Service licensed for 30 places per day
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8.4 FINANCE AND INFORMATION – TINA HOUSE, MANAGER
Financial Management
Budgets for 2015/16 for both operating and capital expenditure have been finalised. Reconciliations of ledger accounts between old Authority system and new NAVision are underway with all major accounts to be completed before end of financial year. Currently reviewing Finance department processes. Rates modelling for the 2015/16 financial year has been completed and resolution for rates charges is included in the June meeting agenda. Fees and Charges for 2015/16 have been finalised and resolution provided to June Council meeting. Revenue
Instalment notices for Animal fees for 2015/16 were sent to ratepayers at end of May. Audit
Tas Audit Office on site at Council on 11th and 12th June for further interim work and to review the transition between general ledger systems. Tas Audit Office representative is reviewing Councils (including Sorell) that undertook revaluations of major asset classes during 2014/15 financial year. Review of the Sorell Council revaluation is to take place on 24th June. Grants & Funding
Council has been advised of Black Spot funding for 2015/16 of $210k for Primrose Sands Road corner alignment improvement. Contract Management and Leases
Lease register is being developed and updated progressively.
Information Technology and Communications
An ICT plan for 2015/16 for upgrade and system improvements has been included as part of the 2015/16 budget process. ICT officer has been providing some support at Port Arthur (approx. 1 day per fortnight).
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ICT officer also spending one day per week at Brighton Council providing ICT Management & Strategic Support. The ongoing support requirements are currently under review. Information Management
Mandy is commencing refresher training with all staff on the use of Tardis.
Insurance Initial meetings have been held with the Council’s insurance broker to discuss the insurance plans for 2015/16. Staff Management
With the establishment of new personnel in the finance department, further system training will be required and is underway. Interviews have been held for the vacant Financial Accountant (Vice Tim Jones). Fleet Management
No update this month. Meetings
Council meetings and workshops as required. Staff meetings with Finance & Information staff as required. Senior Management Team (SMT) meetings as required. Sorell Council Audit Panel Meeting Tasman Audit Panel Meeting Glamorgan Spring Bay Audit Panel Meeting
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9.0 PETITIONS
9.1 PETITION – UPGRADE OF FACILITIES, DODGES FERRY SKATE PARK
RECOMMENDATION
“That in accordance with Section 58(2) of the Local Government Act 1993, Council receive the attached petition which requests Council take action to upgrade the Dodges Ferry skate park.”
INTRODUCTION
On Tuesday, 9th June 2015 this petition (attached) was delivered to the General Manager, Robert Higgins by Mayor Kerry Vincent to be registered and presented to Council. The petition contains all the relevant information per the Local Government Act 1993, Section 57.
The Petition has been lodged by Mr Brook Phillips of 11 Fifth Avenue, Dodges Ferry.
REPORT
The petition containing 339 signatories requests the following action:
“Dodges Ferry Skate Park is in need of an upgrade to facilities to service the growing community and youth needs in the area. The current park is underused, due to the age of the park and some obstacles are in need of repair/replacing. The overall design could be greatly improved, to enhance the usability of the park. We (the undersigned) want the park re-surfaced, to ensure a smooth and safe ride. We want some new transitions to improve the flow of the park.”
The Petition was forwarded to relevant staff to investigate and report back to a Council meeting.
ROBERT HIGGINS GENERAL MANAGER 11 June 2015 Attachment: (16)
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10.0 LAND USE PLANNING
The Mayor advised in accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2005, the intention of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.
In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under item 10 on this agenda, inclusive of any supplementary items.
10.1 DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE MINUTES
RECOMMENDATION
“That the minutes of the Development Assessment Special Committee (DASC) Meeting of 19 May 2015, as attached be noted.”
Attachments (6)
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10.2 SECTION 43A – REZONING OF LAND & SPECIFIED DEPARTURE AT 38 GORDON STREET, SORELL AMENDMENT NO. 43/2015/1/1 TOGETHER WITH DEVELOPMENT APPLICATION NO. 5/2015/47/1 FOR SHOPS & ASSOCIATED CAR PARK
APPLICANT: TIM NICHOLS
PROPOSAL: SECTION 43A – REZONING OF LAND FROM RESIDENTIAL SERVICED TO BUSINESS INCLUDING SPECIFIED DEPARTURE AT 38 GORDON STREET, SORELL AMENDMENT NO. 43/2015/1/1 WITH DEVELOPMENT APPLICATION NO. 5/2015/47/1 FOR SHOPS & ASSOCIATED CAR PARK
ADDRESS: 38 GORDON STREET, SORELL
RECOMMENDATION
“That in accordance with the provisions of Section 43F of the Land Use Planning and Approvals Act 1993, Council certify that Draft Amendment No. 43/2015/1/1 for a Section 43A relating to 38 Gordon Street, Sorell meets the requirements specified in Section 43C of the Act.
That in accordance with the provisions of Section 38 of the Act, the Draft Amendment 43/2015/5/1 and associated Development Application No. 5/2015/47/1 for Shops and associated Carpark at 38 Gordon Street be placed on public exhibition for a period of four weeks.”
INTRODUCTION
Council has received an application to amend the Sorell Planning Scheme 1993 (“the Scheme”) relating to 38 Gordon Street, Sorell. The property is currently improved by a house and service station with shed.
The property comprises a single title CT 108154/3 with an area of 2294m2. The subject property is zoned Residential Serviced in which the commercial business of the BP service station is a non-conforming use which is presumed to have pre-existing use rights. It is the intention of this application to amend the Residential Serviced zone to Business.
The scheme amendment is concurrent with an application to further develop the property with retail shops with associated carparking. It is also proposed to demolish the existing shed to make way for the new retail building.
The applicant has been made aware of the impending Sorell Interim Planning Scheme 2015 and that this application would cease to be considered once the new interim planning scheme comes into effect, as
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you cannot amend a planning scheme that is no longer in operation. LUPAA provides no transitional provision given the rationale is that it would not be easy to transition the amendment into the new scheme given the potential considerable differences between the existing and the new schemes.
Due to the amount of supporting information relating to this application Councillors have been provided with electronic copies, on their Councillor’s File Drive, which should be read in conjunction with this agenda item.
Community Strategic Plan
One of the main guiding principles in the Sorell Community Strategic Plan 2014 - 2018 is “valuing the balance between the natural environment, community settlements, rural landscape, scenic waterways and development” and “facilitating growth and new opportunities”.
Environmental Implications
There are no known environmental concerns other than those associated with an existing service station, see referral from Council’s Senior Environmental Health Officer.
Community Implications
The amendment approval process itself will involve formal public consultation through public exhibition and provision for public hearings (if deemed necessary) by the Tasmanian Planning Commission (TPC).
Statutory Implications
It is considered that this amendment provides compliance with the Land Use Planning and Approvals Act 1993 (“the Act”) in particular the objectives which include the promotion of sustainable development and provision for the fair, orderly and sustainable use and development of air, land and water.
It is considered that this amendment provides for the sustainable and appropriate development of the property in consideration of the Scheme.
Representations
Not applicable at this stage as the scheme amendment process allows for receipt of public submissions if Council certifies this draft amendment.
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Referrals
The application was referred to TasWater and their response is attached to this report.
The application which includes both a planning scheme amendment and associated development application was also referred internally to Council department’s including engineering and environmental health and their comments are included as attachments to this report.
REPORT
The property comprises a single title CT 108154/3 with an area of 2294m2. The subject property is zoned Residential Serviced in which the existing commercial business of the BP service station is a non-conforming use which is presumed to have pre-existing use rights. It is the intention of this application to amend the Residential Serviced zone to Business. The scheme amendment is concurrent with an application to further develop the property with retail shops with associated carparking. It is also proposed to demolish the existing shed to make way for the new retail building.
The application also proposes to insert a specified departure to read;
“On the area of land zoned Business on 38 Gordon Street, Sorell and identified on the plans by reference to this clause, that a restriction be applicable to a Major Shop use to prohibit development exceeding 500m2 in floor area”.
In order, as the applicant states “… to limit the site’s potential to undermine the role of Sorell’s town centre as the retail core”.
The applicant, Tim Nichols from Irene Inc planning consultants, has provided;
a planning report in support of the amendment dated 19 February 2015; Traffic Impact Assessment by Howarth Fisher and Associates dated May 2015; and Additional information & plans in particular relating to stormwater disposal (in response to a request for further information).
The subject property is fully serviced and located within the designated township of Sorell.
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A site analysis shows that the subject property adjoins to the north and east residential properties (and adjacent to the south) whilst to the west is the Sorell Primary School. Whilst the latter property is zoned Community Purpose all other immediate land is zoned Residential Serviced.
The Sorell Township provides the main commercial area for the municipality. This fact has been acknowledged by the strategic document Vision 2030 (December 2009) which identified the Sorell township as being a “regional town” with a zone of influence for a major population centre of 50km i.e. out to townships such as Triabunna / Orford and Nubeena / Port Arthur. It is noted that the Sorell Township Urban Master Plan 2009, currently under review has made no reference to any changes but rather maintained the property as existing residential area. The current review document being the draft Sorell Township Urban Master Plan 2015 Update also maintains the property for “existing General Residential zone”.
Sorell Planning Scheme 1993
Clause 5.1 of the Scheme sets out the overall scheme objectives with the following pertinent to this amendment:
5.1 OVERALL OBJECTIVES
(a) To manage the continuing evolution of the Municipality from a rural and holiday area to one with a significant urban component.
(b) To ensure that future growth and development is co-ordinated with the economic provision of an appropriate level of both physical and social services.
(c) To minimise the impact of development on the natural and coastal environment, and to ensure that rural and coastal resources are managed in a sustainable manner with due regard for water quality, the tourist asset, and local and regional recreation values.
(d) To concentrate future residential growth at Sorell township and Midway Point where services exist and/or can be most economically provided.
(e) To minimise further expansion of settlements at the Southern Beaches in the absence of basic services.
(f) To provide framework for orderly growth within a 5 year time frame subject to regular monitoring and review.
(g) To conserve Places of Historic Cultural Heritage Significance.
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The following areas specific objectives for the Sorell Township specifically relevant to this amendment are also set out in clause 5.2.1.
5.2.1 Sorell Township
(a) To facilitate continued growth of Sorell Township as the regional retailing, administration, community services and commercial centre of the Municipality.
(b) To make the optimum use of available infrastructure and consolidate and enhance residential areas.
(c) To protect and improve the character and amenity of the town.
(d) To improve the transport infrastructure through provision of link roads from the Arthur and Tasman Highways, adequate parking for the commercial centre, a public transport interchange and a system of pedestrian and cycle paths connecting the residential areas, business centre, school and Orielton Lagoon.
(e) To encourage development of tourism and interpretation facilities in accordance with the Kinhill Orielton Lagoon Report.
(f) To ensure that residential expansion is staged commensurate with the supply of services and development of existing lots, and in order to monitor the impact on services (including roads) and the setting and character of the town.
It is considered that the proposed amendment accords with the abovementioned overall Scheme and area specific objectives as it would facilitate commercial development in a location at the entrance to the commercial area of the Sorell Township. Furthermore the property has been largely developed for a commercial use in the form of a service station.
The table of uses in the Scheme (Schedule 2) attributes clear differences between residential and business zones.
The residential zone is summarised by the following;
Allows a house, ancillary apartment and multiple dwellings as permitted; Allows some community uses such as community building and consulting rooms as discretionary; has all commercial uses including shops, service station as prohibited, excepting some visitor accommodation in the form of guest house, holiday flat/hostel accommodation as discretionary; and has all industrial uses as prohibited.
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Whereas for a business zone:
a service station is discretionary; an apartment and multiple dwellings are discretionary whilst a house is prohibited; a number of community and recreational uses are still permitted including civic building, community building and educational / cultural establishment; and allows a number of commercial uses including the following as permitted, major shop, office, restaurant, shop, showroom and store.
Clearly the change to a business zone would facilitate more commercial uses as permitted.
Reference in the applicants report to the consideration of a Village zone was not supported as this zone is clearly intended for those areas of a mixed use and not necessarily serviced. Furthermore it was not considered appropriate to introduce a village zone to the main township in the municipality.
Assessment against the Land Use Planning & Approvals Act 1993 under Section 32 (1) (b)- State Policies
State Policy on Water Quality Management 1997
Additional information was requested concerning the disposal of stormwater from the proposed retail development. The applicant has confirmed that there are locations on the lot that cannot be serviced by stormwater infrastructure due to the requirement for minimum fall for the respective pipes.
It has also been confirmed that this development is separately serviced ie: “any discharge from the service station will not enter the stormwater system of the area of the development proposed …”. Council’s engineering staff have considered this response and placed appropriate draft conditions of approval.
State Coastal Policy 1996
The subject land is located within the coastal zone attributed to the state coastal policy, i.e. within a kilometre of the coast, however, the subject property is within the gazetted urban township of Sorell and is therefore not subject to this policy.
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State Policy for the Protection of Agricultural Land 2009
The subject land is within a fully serviced and established township therefore there is no impact on agricultural land involved as part of this proposal nor does it affect or be affected by land that is zoned rural further to the east on the other side of the Sorell Rivulet.
Land Use Planning & Approvals Act 1993
Assessment for Certification – (1) Consideration in Respect of Schedule 1 – Part 1;
It is considered that the draft amendment seeks to further the objective (a) of Part 1 of Schedule 1, “to promote the sustainable development of natural and physical resources and the maintenance of ecological processes and genetic diversity.”
Comment: The subject land is cleared of native vegetation and has been developed and utilised for commercial purposes as a service station but also occupied by a house and shed.
It is considered that the Draft Amendment seeks to further objective (b) of Part 1 of Schedule 1, “to provide for the fair, orderly and sustainable use and development of air, land and water.”
Comment: The land is fully serviced comprising sewer, reticulated water, stormwater, sealed roads and footpaths as is required within a fully serviced township and can therefore utilise existing infrastructure.
There is some hesitation concerning the commercial zoning of the property in isolation from other such zoned land. However, as mentioned earlier the property is positioned at the gateway to the main commercial area of the township and opposite a main roundabout which diverts traffic as part of the link road project.
It is considered that the Draft Amendment seeks to further objective € of Part 1 of Schedule 1, “to encourage public involvement in resource management and planning.”
Comment: If this scheme amendment is certified by Council appropriate public exhibition with be undertaken. This would invite submissions which would be presented to Council in compliance with s39 of the Act and ultimately to the TPC which may undertake a hearing process. Any issues that have relevance to the community, as demonstrated through the public submission process, may then be further assessed by the TPC delegate(s).
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It is considered that the Draft Amendment seeks to further objective (d) of Part 1 of Schedule 1, “to facilitate economic development in accordance with the objectives set out in paragraphs (a), (b) and (c).”
Comment: It is considered that this scheme amendment would rectify an anomaly whereby the service station has been maintained as a non- conforming use located on land zoned as Residential Serviced. The location being at the junction of Gordon and Forcett Streets clearly has diminished residential amenity. The proposal would clearly facilitate economic development but must be viewed in respect of competing commercial properties that have seen an economic downturn following the major Sorell Plaza development and the nearby retail development adjacent to Banjo’s bakery.
It is considered that the Draft Amendment seeks to further objective € of Part 1 of Schedule 1, “to promote the sharing of responsibility for resource management and planning between the different spheres of Government, the community and industry in the State.”
Comment: This proposal is not seen to be at odds with the shared responsibilities of governments, community or industry as it promotes and consolidates the emerging commercial precinct in this vicinity.
DEVELOPMENT ASSESSMENT
A concurrent development application has been lodged, as provided for by section 43A, applying for retail shops within a single building with associated car parking and the demolition of the existing shed. The existing house and service station remains.
The development application is lodged based upon the scheme amendment being successful and accordingly is assessed against the appropriate Planning Scheme provisions for a Business zone under section 6.7 which states:
6.7 BUSINESS ZONE
6.7.1 Intent
(a) To define areas for the concentration of commercial, civic, cultural and entertainment functions serving the Municipality.
(b) To maintain and improve a suitable environmental quality for this zone.
(c) To encourage future business development that is in keeping with the existing scale, size and character of its environs.
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6.7.2 Development Standards (a) Height The maximum height of a building within the Business zone shall be 8.5 metres. (b) Setback Where a property boundary adjoins a property zoned Business the minimum front, side and rear setback requirements to that boundary shall be 0.0 metres. Where a property boundary adjoins a different zone the relevant front, side and rear setback requirements of that zone shall be considered the minimum requirement. (c) Notwithstanding Clause 6.7.2(a) and Clause 6.7.3(b) Council may at its discretion and subject to Clause 2.5 relax these requirements where it is satisfied that the amenity and utility of adjoining properties will not be adversely affected. (d) Suitable access and parking shall be provided in accordance with Schedule 5. (e) Development for the purposes of Multiple Dwellings must accord with the provisions of Schedule 7. Amendment 2 of 2008 – 13/05/2009
The proposed retail development, to be undertaken in 2 stages, comprises tilt up concrete panels and is to be positioned 1 metre from the side (northern boundary) to residential properties which complies with the setback requirements when adjoining a residential zone ie: 1 metre setback for a 3 metre high wall.
However, the application requires discretion to be granted concerning the proposed front setback to Gordon Street which requires a distance of 6 metres whereas this application positions the building to within 4.91 metres. This is not seen to be an issue that would preclude the development as the immediate streetscape / buildings to the north have varying setbacks between 4 and 5.5 metres from the front boundary to Gordon Street. The adjoining property to the north is not considered to be adversely affected given that the house is to the north (no overshadowing) and has a number of sheds/outbuildings along this common side boundary.
Furthermore there are no signs associated with this application consequently a condition will be placed on the draft permit stating that approval for signs must be lodged with Council.
Schedule 5, table 1, of the planning scheme requires 6 car spaces for the proposed retail development together with an existing 4 for the service station for a total of 10 spaces. The proposal provides 11 car spaces which accords with the car parking requirements.
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Council’s Senior Environmental Health Officer has assessed the scheme amendment (see attachment) and is satisfied with the information provided and has provided conditions stating;
The existing service station and mechanical workshop will remain and the redevelopment will occur on land which is unlikely to have been contaminated by the service station activities. The types of activities permissible in the business zone are generally less sensitive than what is currently allowed in the residential zoning.
No details are provided on the types of business activities that are likely to be established in the proposed development. However, typical the impact from noise and pollution on the surrounding residential land is likely to be minimal.
It is potentially risky to zone land residential that contains a service station as it infers that the site is suitable for residential use when it is likely that remediation works will be required to remove contaminated soil before the whole site is suitable for residential development.
The triggers often used to determine if a site contamination assessment is required is whether a more sensitive use is being proposed, however, if the site is zoned residential and a house is proposed it may even be exempt from needing a permit unless the development requires assessment under a planning code.
Business zoning may have impacts on the surrounding residential uses such as noise, odour or light spillage from commercial activities. However, based on similar developments in Sorell the impact is typical minimal and manageable with appropriate design.
Noise & dust nuisance may occur during construction so restrictions on construction activities hours of operation should apply.
When the car park and buildings are established on the site external lighting may direct light onto neighbouring residential properties and cause a nuisance. Lights should therefore be located and designed in accordance with AS 4282-1997.
Council’s Development Engineering Manager has also provided his assessment and recommended conditions of approval (see attachment).
Existing stormwater in the immediate area is minimal and as such, Council cannot guarantee that stormwater runoff from the property can be adequately drained into Council’s system. It is expected that a private pit(s) and pump(s) system will need to be utilised to drain the site into Council’s gravity stormwater system. There is a system in Forcett Street to connect into.
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Engineering has concerns with a possible conflict with traffic movements between the two uses on the site. There is currently a (approximately) 48m long crossover that serves the entire Gordon Street frontage of the property which is mostly a sealed hardstand that also includes a pedestrian footpath that has no definition on site. Pedestrians also include students that attend the Sorell High School across the road. The crossover allows vehicles to enter at any point along the frontage.
The applicant has proposed that line marking will be adequate to separate the large hardstand area between shop and service station. It is proposed that directional arrows will inform traffic of where to enter and exit for both uses but there will be no physical barrier between the two uses. Council’s Development Engineering Manager would like bollards (or a similar type barrier) to be placed between the two uses to prevent possible conflict. Bollards already exist outside the service station garage on the corner of Forcett Street for similar reasons – to prevent vehicles exiting the site on the corner.
Concerns have been raised in the above referral as to potential conflicts between vehicles that enter and exit the sites and move between the existing service station and the proposed retail use. Whilst the applicant has stated that there are no perceived problems condition (8) f has been recommended in order that a clear demarcation is provided to prevent potential traffic conflicts.
The draft development permit with recommended conditions is provided below;
9 June 2015
DEVELOPMENT / USE PERMIT
Sorell Planning Scheme 1993
Application No: 5/2015/47/1
Submitted By: TIM NICHOLS
For: SHOPS & ASSOCIATED CAR PARK
AT: 38 GORDON STREET, SORELL
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That Development Application No. 5/2015/47 for Shops and associated car parking (including demolition of existing shed) at 38 Gordon Street Sorell for Tim Nichols be approved subject to the following conditions:
Conditions:
1. The development shall generally conform to the application dated 25 February 2015 except as may be amended by the conditions of this permit.
2. No signage is included as part of this approval. Signage must not be erected without the prior approval of Council.
3. The colour of the building surface on the northern elevation is to chosen in consultation with the adjoining property owner, at 34 Gordon Street, and is to be completed at either the first tenancy of the building or within 3 months whichever occurs first and to the satisfaction of the Senior Planner.
4. A landscaping plan is to be submitted to Council and approved when to the satisfaction of the Senior Planner.
5. Construction of the proposed building must be restricted to the following hours; Monday to Saturday 7.00. a.m. to 7.00. p.m. and 8.00 a.m to 6.00 p.m. No works are permitted on Sundays or public holidays. Approval must be obtained from the Senior Environmental Health Officer for any works outside of these hours.
6. Airborne dust from roads, disturbed areas, storage heaps, or machinery on the land must not be emitted from the land so as to cause an environmental nuisance. Areas must be dampened down when necessary if an environmental nuisance is being created.
7. External lighting on the building must be designed to comply with AS 4282-1997 Control of Obtrusive Effects of Odour Lighting.
8. Prior to the commencement of the use, areas set aside for parking vehicles and access lanes as shown on the endorsed plans must:
a. Be designed to comply with Australian Standard AS 2890 – Off street car parking, b. Be surfaced with a fully sealed, debris free surface of concrete, asphalt or square edged pavers, c. Be drained to satisfaction of Council’s Development Engineering Manager,
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d. Be line marked or otherwise delineated to indicate each car space and access lane, e. Be provided with concrete kerbing and/or concrete wheel-stops of sufficient height to prevent the vehicles crossing such kerbing, f. Separate access to the two uses (shop and service station) with bollards or similar type barrier, to prevent conflict between vehicles utilising the two uses. The location and spacing of bollards is to be approved by Council’s Development Engineering Manager.
9. Stormwater from all paved areas must be drained to existing underground stormwater systems to the satisfaction of Council’s Development Engineering Manager. This may require the use of a pit and pump system to adequately drain the site as Council cannot guarantee that stormwater runoff from the property can be adequately drained into Council’s system.
10. In addition to the required number of off street car parking spaces, the development is to be provided with turning area(s) as necessary to enable vehicles to enter the site in a forward direction and exit onto Gordon Street in a forward direction, with a minimal number of on-site reversing manoeuvres. Turning bays are to be clearly designated as such on site and are not to be used as parking spaces.
11. Parking areas, access aisles, and turning bays must be kept available for these purposes at all times.
12. Civil works drawings, detailing plans and specifications for the construction of sealed car parking facilities and associated stormwater drainage, shall be certified by a qualified and experienced civil engineer or Engineering Consultancy, and submitted to Council with the building application, for approval by the Manager Engineering & Regulatory Services. Construction shall be in accordance with the approved civil works drawings.
13. All stormwater pipes collecting runoff from car parking, driveway areas and other hard surfaces shall be designed to suit the calculated stormwater runoff from the property but with a minimum size of 150 mm diameter. The sizes shall be calculated in accordance with current recognised practice.
14. All engineering services shall be designed and constructed in accordance with current Council Standard Drawings and By-Laws unless approved otherwise in writing by the Manager Engineering & Regulatory Services.
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TasWater Conditions:
Refer to TasWater Form Reference TWDA 2015/00275 – SOR. Dated 11 March 2015
Note the following advice applies to this permit.
This permit does not imply that any other approval required under any other by-law or legislation has been granted. This Permit shall lapse at the expiration of two (2) years from the date on which it is granted if the development and use is not substantially commenced within that period. Separate building approval is required prior to commencement of the development.
CONCLUSION
It is considered that the proposed amendment has merit given the location and the existence of a nonconforming commercial use, in the form of a service station, at one of the main entrance to the commercial area of the Sorell Township.
Whilst the Sorell Township Urban Master Plan 2009 and its current 2015 review has maintained this property as residential it is considered that the application has merit, as outlined in this report, in progressing to public advertising.
Should Council agree to amend the planning scheme a copy of the draft amendment must be sent to the Commission and the amendment must be publicly displayed for a period of at least 3 weeks and no more than 2 months. During this exhibition time the public may make representations which Council would assess prior to notifying the Commission. Such representations are then assessed and put to Council prior to notifying the Commission who would then hold a hearing to consider such representations and make its determination.
It is recommended that Council endorse this amendment.
JOHN MOLNAR SENIOR PLANNER Date: 9 June 2015 Attachments: (15)
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SORELL PLANNING SCHEME 1993
AMENDMENT NO. 1/2015
To amend Map Sorell 3b of the Sorell Planning Scheme 1993:-
The area indicated hereon is to be zoned Business.
AND
Insert specified departure as clause 4.2.22 to read;
“On the area of land zoned Business on 38 Gordon Street, Sorell and identified on the plans by reference to this clause, that a restriction be applicable to a Major Shop use to prohibit development exceeding 500m2 in floor area”.
In accordance with the provisions of Section 35 of the Land Use Planning and Approvals Act 1993 the Sorell Council, at its meeting on 16 June 2015, certified that draft amendment No. 1/2015 of the Sorell Planning Scheme 1993 meets the requirements specified in Section 32 of the Land Use Planning & Approvals Act 1993.
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Date:……………………………………….
The Common Seal of the Sorell ) Council has been hereunto Duly ) ……………………………………………. affixed in the presence of: ) Mayor ) ) ……………………………………………. ) Councillor ) ) ……………………………………………. ) General Manager
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11.0 GOVERNANCE
11.1 ADOPTION OF ANNUAL PLAN 2015-16
RECOMMENDATION
(i) “That in accordance with section 71 of the Local Government Act 1993, Council adopts the Annual Plan for the 2015-16 financial year.”
ROBERT HIGGINS GENERAL MANAGER 11 June 2015 Attachments (7)
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Major Impactors on the 2015/16 budget include:
Shift in strategic direction to a maintenance focus for the Engineering Department; Reduction in capital grants as a result of the completion of Dunalley Bushfire recovery capital works; and Reduction in forecast depreciation following the independent valuation of the major assets classes.
Operating Revenue is forecast to be $16.06m, an increase on the forecast 2014/15 position of $57k or 0.3%.
Operating Expenditure is forecast to be $14.4m, an increase of $169k or 1.2% on the 2014/15 budget.
Capital Income is forecast to be $836k, a reduction of $1.56m from the 2014/15 budget.
Specific variances are:
1. Rates and Charges Revenue from property rates has been forecast to increase by CPI (1.3%). However, as a result of the new waste management contracts and a review of the waste charge rates, there has been a reduction in the charge for 240L bins. Fire levies have also been increased by the State Fire Commission including an increase to the minimum charge from $37 to $38.
2. Statutory Fees and Charges Fees are conservatively estimated to be slightly down on 2014/15 levels.
3. User Fees Fees have been estimated to be slightly under the 2014/15 levels particularly in the area of Dog Registrations. This budget has been reduced to come in line with actual revenue in the past three years.
4. Grants Operating Only known grants have been included in the 2015/16 budget estimates. The Federal Assistance Grants Scheme (FAGS) was reduced by $170k during 2014/15 and will not be reinstated for the coming year. In addition, the May 2015 Federal budget further reduced the FAGS scheme by 0.59%
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5. Contributions Received Contributions received are made by developers as part of their development. At this stage none are anticipated for 2015/16.
6. Interest Council has maintained solid cash reserves for the past year as a result of active debt recovery strategies and controlling of expenditure. Despite bank interest being very low, Council will continue to manage investments and cash flows to ensure optimum interest income in the 2015/16 financial year.
7. Other Income The forecast for other income includes the Lease / Hire of Halls and other Council facilities as well as recoveries for labour hire from participation in the Common Services Joint Venture. Following a detailed review of the fees and charges for facility hire, the revenue from this is expected to increase next financial year. Council is increasing participation in the Common Services Joint Venture, resulting in additional revenues forecast for the 2015/16 financial year.
8. Investment in TasWater There will be no increase in revenue from Council’s investment in TasWater for the 2015/16 financial year.
9. Employee Benefits This budget has been based on existing staffing levels, with no material increase in employee numbers expected during the financial year. The budget includes a forecast salary increase as a result of the Enterprise Bargain Agreement currently under negotiation. The largest impact on the increase in employee benefits from 2014/15 is the strategic shift in focus for the Engineering Department from a capital works focus to a maintenance focus. It has been forecast for the 2015/16 financial year that the Works Department will split their time 60/40 in favour of maintenance.
10. Materials and Services Savings on Contract labour as a result of increased internal labour usage, has been included in the 2015/16 budget, however, with the shift to a maintenance focus, additional expenditure in Repairs and Maintenance has been forecast.
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A new budget line item for Operating Capital has been included to reflect capital works undertaken that do not fit the Accounting definition of ‘capital’.
11. Depreciation and Amortisation The forecast Depreciation includes the expected reduction in annualised cost as a result of the revaluation of the Transport Network and Buildings. These figures are currently being uploaded to the Assetic database and will provide the basis for the updated Long Term Financial Plan.
12. Finance Costs These reflect the current loans from Tascorp. At June 30, 2015 the total loans will be $2,873,827. No new loans are anticipated in 2015/16.
13. Other Expenses As Council elections were held in October 2014, there has been a reduction in Election Expenditure. However, this has been offset by increases in Fire Services Levy payments to the State Fire Commission and marginal increases in Donations and Memberships.
14. Grants Capital The 2015/16 budget only includes known grants. The availability of grant revenue has progressively been reducing with more grants now requiring a dollar for dollar contribution by Council.
The confirmed grants for 2015/16 are: Roads to Recovery $560k (this Grant has been doubled by the Federal Government for the 2015/16 financial year only); Primrose Sands Blackspot Funding $210k Stores Lane $43,500 Malunna Bathroom Refurbishments $22,850
15. Contributions – Non Monetary Assets There are no specific contributions expected during the 2015/16 financial year.
16. Gain / (Loss) on Asset Disposal No profit (or loss) on asset sales have been included for 2015/16.
TINA HOUSE MANAGER FINANCE & INFORMATION 10 June 2015 Attachments (18)
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11.2 FINANCIAL ASSISTANCE GRANTS ^ RECOMMENDATION
“That the Council: (i) Acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of Council services and infrastructure; (ii) Acknowledges that the Council will receive $2,311,610.00 in Financial Assistance Grant funding in 2014-15; and (iii) Will ensure that this federal funding and other funding provided by the Federal Government under relevant grant programs, is appropriately identified as Commonwealth grant funding in Council publications including the annual report.”
INTRODUCTION
The Australian Local Government Association (“ALGA”) and Local Government Association of Tasmania (“LGAT”) have recently written to Councils seeking support for the reinstatement of indexation to the Financial Assistance Grants (“FAG’s”) from the Federal Government.
The Federal Government’s 2014 budget decision to freeze indexation will result in a permanent base reduction of 13% once the freeze ends in 2017-18 or an estimated $925m.
Councils nationally will receive $2.3 billion this financial year. For the thirteen Councils in Lyons electorate, this amount equates to $30,927,960.00. For the full duration of the freeze, those Councils in Lyons will lose $12,061,904.40.
Sorell Council in 2014-15 will receive $2,311,610.00 in FAG funding, however, the effect of the freeze on indexation will result in Council losing $901,527.90 by 2017-18.
The purpose of this report is to assist and support ALGA and LGAT by Council acknowledging the importance of FAG’s to the future of the organisation and our ratepayers, to call for the return of their indexation and to contact appropriate Members of Parliament to impress upon them the significance of the 2014 budget decision to freeze indexation.
It is the intention of ALGA and LGAT to have the freeze ended one year early by 2016-17 which will return around $200m back into local government.
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Strategic Plan
The action sought by ALGA and LGAT is consistent with the Strategic Plan as FAG’s play a significant role in Council being able to implement both short and longer term actions.
Annual Plan
Council’s annual maintenance and capital operations are highly dependant upon the recurrent receipt of FAG funding.
Policy
No specific policy.
Risk Management Implications
No obvious risk management implications.
Community Implications
A reduction in FAG funding resulting from no indexation over three years has obvious community implications if Council intends on delivering the range of services and assets without an associated increase in revenue sourced from ratepayers.
REPORT
The State Grants Commission administers the distribution of FAG’s to Councils. They have recently advised the results of the 2015-16 Federal budget (representing the second year of the indexation freeze) will result in FAG distribution to Tasmania reducing by $429,000 (0.59%) from $72.2m to $71.8m.
This is made up of the general purpose base grant of $34.5m and local road grant of $37.3m.
Further to this, there are other factors that influence the distribution of FAG’s to the states and in the case of Tasmania with our limited relative population growth, this negatively impacts our base grant pool. The local road grant pool is fixed for Tasmania at 5.3%.
ROBERT HIGGINS GENERAL MANAGER 11 June 2015
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11.3 VOLUNTARY AMALGAMATIONS ^ RECOMMENDATION “That Council resolves to: i) notify Clarence City Council that Sorell Council shall jointly participate in a feasibility study into the establishment of the following three options: a) the merging of Sorell, Tasman, Glamorgan Spring Bay and Clarence City Councils; b) the merging of Sorell, Tasman and Glamorgan Spring Bay Councils; and c) shared / common services. ii) notify the Minister accordingly.”
INTRODUCTION
Clarence City Council (“CCC”) wrote to Mayor Vincent on 3rd June 2015 inviting Sorell Council to jointly undertake a feasibility study into the establishment of a “Greater South East” Council.
Subject to Council’s acceptance of the invitation, CCC would then extend an invitation to Tasman and Glamorgan/Spring Bay Councils to also participate in such a feasibility study.
CCC considered the matter at their ordinary Council meeting of 1st June 2015. They also extended an invitation to Hobart City Council to undertake a separate feasibility study in regard to the establishment of a “Greater Hobart Metropolitan” Council.
The Minister for Local Government has previously outlined a process with associated timelines for voluntary council amalgamations with the initial deadline of May 31st for Councils to advise their intentions as to whether or not they are prepared to consider a possible amalgamation with other councils.
Following on from workshop discussions earlier this year, Sorell (and Tasman) both indicated an interest in exploring the option of voluntary mergers and/or shared services to determine if such arrangements are in the best interests of the Council, its ratepayers and stakeholders. This was relayed to the Minister on 24th April 2015 along with Council’s view that it is imperative for the scope and principles for progressing the feasibility investigations to be clearly determined in order for the results to be sufficiently transparent, comparable and robust.
Strategic Plan
Council’s Strategic Plan does not specifically identify amalgamations as a Key Focus Area, however, in consideration of the Guiding Principles and Primary Foci, the matter of whether or not to participate in feasibility
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studies of voluntary mergers or shared service models does address the following elements:
Striving for financial sustainability; Maximising Sorell Council’s value to the Municipal Area…..; Facilitating growth and new opportunities; Prioritising resources; Engaging and communicating with the community; Supporting regional cooperation; and Diversify and grow the rate base.
Annual Plan
The current 14/15 Annual Plan identifies the following relevant Key Focus Area:
Continue to explore and implement local government common services and associated opportunities to maximise operational and financial efficiencies (including common software platforms) and profitability. Investigate opportunities to maximise utilisation of the CAC through appropriate partnering.
The Minister has committed funds to be matched by Councils for feasibility studies up to $50k for three or more Councils ($25k for two Councils). The Government has undergone an EOI process to establish suitably qualified and experienced companies capable of carrying out the feasibility studies.
Policy
No specific policy.
Risk Management Implications
No obvious risk management implications.
Community Implications
Until such time as robust and transparent modelling has been done, it is submitted that there is little to be gained in carrying out community consultation if informed community debate is sought.
REPORT
The Minister has previously stated that the criteria of the Government underpinning any proposed amalgamation must:
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1. Be in the best interests of ratepayers; 2. Improve the level of service of communities; 3. Preserve and maintain local representation; and 4. Ensure that the financial status of the entities is strengthened.
CCC at their June 1st meeting considered a number of principles and advantages to guide any voluntary amalgamation and these have been reproduced below. It is appropriate to consider these in the context of what Sorell hopes to achieve and avoid in considering voluntary mergers or shared service arrangements.
Guiding Principles - The interests of ratepayers and residents must come first; Any amalgamation must offer: o Measurable and demonstrable benefits to the ratepayers and residents; o Efficiency gains should be achievable; o Fair representation, defined as one vote, one value, local say should be protected; o A credible and saleable rationale for any amalgamation proposition; o A quantifiable advantage with improved service levels in the mid to longer term; o Amalgamation partners being adjacent Council’s; and o A strong preference for a capital value rating system. An acknowledgement that to win long term gains we (sic) may need to endure some short term pain.
Advantages Sought – To plot our own course and not have decisions forced on Council by the State Government; To be part of an entity with a stronger voice to other levels of government; A sustainable financial position; Greater leveraging capacity as a city; To take the lead in Local Government development; To lift prosperity for the whole city; To seek greater strategic capacity; To become the municipality of choice for business and new residents; To enable greater community engagement and empowerment; To achieve efficiency gains that can be directed to new and better services; and To strengthen our (sic) ability as a city to leverage and obtain service advantages.
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Specifics to be Avoided – Taking on debt for low or no return; Taking on a low efficiency service model; Significant rate increases; Inheriting poor infrastructure or poor infrastructure deals that have to be paid for; A combined entity with low growth; Having no capacity to influence decisions; Undertaking unnecessary projects; Excessive cross-subsidisation; Losing a local say; Being paired with poor performers; A loss of good governance; Avoiding a siloed service model; An amalgamation in name only that does not realise its potential; Asset shedding in the process of amalgamation; Subject to the total picture of an amalgamation, giving up Clarence as a base; Having our cash and assets spent to cover another Council’s shortcomings.
It is relevant to note that CCC wish to defer investigations of further shared service arrangements whilst possible amalgamation discussions and feasibility studies are occurring.
Both Sorell and Tasman have indicated a desire to have the matter of shared or common services considered in conjunction with any amalgamation options. This is supported by the Governments position.
There are a number of matters detailed above that would be more appropriately considered and finalised after the feasibility studies are done assuming a proper reform agenda is to be considered that addresses the four criteria of the Minister as opposed to a reform agenda with some pre- conditions that will have the effect of corralling or limiting potential outcomes.
It is submitted that it would be prudent for Council to consider and request modelling to also be done for Sorell, Tasman and Glamorgan Spring Bay only. This has been discussed with the General Managers, Mayors and Deputy Mayors of those Councils (CCC were also present).
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Further, that if Council resolve to request modelling of the two options: 1. Clarence, Sorell, Tasman and Glamorgan Spring Bay; and 2. Sorell, Tasman and Glamorgan Spring Bay that due consideration also be given to a common service model for both options which is consistent with the operational focus of Sorell, Tasman and Glamorgan Spring Bay.
The matter of voluntary amalgamations and associated discussions between Council and with other parties has consistently focused on some key objectives that are aligned with those proposed by the Minister. In short, that there must be a net benefit to ratepayers, stakeholders and the Municipal area. What form this may take and what the implications are in the short, medium or long term be it mergers or a common service model, is simply unknown until the modelling is done. There is a vast list of related matters that are to be taken into account with the merging of different sized businesses all of whom have different revenue requirements, asset management obligations, debt levels, strategic focus, population size, ratepayer expectations, elected member and ratepayer relationships and accessibility, service levels, management systems, FAG and capital grant arrangements, etc, etc.
What is vital as a preliminary step has already been relayed to the Minister from both Sorell and Tasman with regard to the absolute need for any analysis to be based on consistent, robust, comparable and transparent data. It is submitted that this may not be easily achievable for any party engaged to undertake modelling given the variances in how Councils run and record their business operations.
At this stage, there may only be a limited number of Councils indicating a willingness or desire to engage in feasibility studies which may benefit the four Councils with regard to ensuring appropriately experienced and resourced parties are engaged to perform modelling.
ROBERT HIGGINS GENERAL MANAGER 10 June 2015
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12.0 ENGINEERING & REGULATORY SERVICES
12.1 NOTICE OF INTENTION TO MAKE A NEW PUBLIC ROAD
RECOMMENDATION
“That in accordance with Section 12 of the Local Government (Highways) Act 1982, Council resolves to assume ownership and maintenance responsibility for the road known as Homewood Drive, Carlton.”
INTRODUCTION
In 2004 as part of the Boundary Adjustment Application No PP2020, Council gained ownership of approximately 4.10 metres of road reserve known as Lot 10 located on both sides of the existing Homewood Drive, Carlton. This in total amounts to 5945m2 of road reserve. This action would seem to indicate that Council was intending for Homewood Drive to become a public road.
Homewood Drive itself is a “Reserved Road” currently under the ownership and maintenance of The Crown.
This report seeks Council to assume responsibility for all of Homewood Drive ie: to become a public road.
Strategic Plan
Not applicable.
Annual Plan
Capital Works for 2015/16 Financial Year has allocated $70,000.00 with a rollover of $10,000.00 from the previous 2014/15 Financial Year.
Policy
Not applicable
Asset Management Implications
Council will have ownership and maintenance responsibility for Homewood Drive with its ongoing management.
Risk Management Implications
There are no identifiable significant risks to Council.
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Community Implications
Council assuming ownership and responsibility will ensure the appropriate ongoing road standard for Homewood Drive especially as a number of properties access this “road”.
Referrals
Crown Land Services responded stating that they have no objection for Council to assume responsibility and maintenance of Homewood Drive, Carlton.
REPORT
The landowners along Homewood Drive have on numerous occasions requested that Council give consideration to maintaining the whole of the road known as Homewood Drive, Carlton.
Homewood Drive
The relevant legislation with respect to roads under Section 12 of the Local Government (Highways) Act 1982 states;
(1) A corporation may, by resolution of the Council, declare that a road or other way within the municipality that is not a highway shall become, as specified in the resolution, a highway maintainable by the corporation or a particular kind of highway so maintainable.
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(2) Where the standard requirements are applicable, the council shall not pass a resolution under this section unless it is satisfied that those requirements are complied with in respect of the road or other way to which the resolution relates.
(3) A resolution made by the council for the purposes of this section is not invalidated by reason of the failure of the council to comply with subsection (2).
(4) The corporation shall cause a copy of the resolution under this section to be published in the Gazette and the road or other way to which the resolution relates becomes, on the date of the publication, such a highway as specified in the resolution.
Under section 12 (1) as stated above a corporation may, by resolution of the Council, declare that a road or other way within the municipality that is not a highway shall become, as specified in the resolution, a highway maintainable by the corporation or a particular kind of highway so maintainable.
This reserve road is determined to be a typical rural road that provides limited access for a number of residents in Homewood Drive.
Council’s Engineering staff have identified that there are additional works required to bring this “reserve road” to a standard that would be considered acceptable, including culvert and headwall construction and other drainage works. The extent of works will be undertaken from the intersection of Carlton River Road to the northern boundary of Lot 5. Once these and some other minor works are completed this road would be of sufficient standard whereby it would be appropriate for Council to maintain.
To ensure that such identified and necessary works are completed a $5000.00 contribution has been requested (per property) from the title owners for such road improvements. Council has now received written consent from all property owners to contribute towards the cost of such upgrading.
Council has also allocated in its 2014/15 Works Program $20,000.00 to improve sight distances and upgrading, plus, $70,000.00 within its 2015/16 budget to bring this road to an acceptable public standard. A contribution of $5,000 from 6 property owners over a two year period will be reimbursed to Council through their property rates.
Given that funding has been provided to undertake additional upgrading works and the ongoing maintenance costs would be minimal unless there are exceptional circumstances, the road would be maintained under
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Council’s maintenance program. This would therefore alleviate the current access difficulties faced by the property owners.
It is therefore requested that Council resolve to assume ownership, maintenance and responsibility for the reserve road known as Homewood Drive, Carlton
JENNY RICHMOND PLANNING OFFICER 9 June 2015 Attachments: (1)
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13.0 FINANCE & INFORMATION
13.1 2015-2016 FEES AND CHARGES
Local Government Act 1993 (Tas) - Part 12
In accordance with Section 205 of the Local Government Act 1993 (Tas), the Council hereby makes the following fees and charges for the period commencing on 1 July 2015 and ending on 30 June 2016:
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Sorell Council Fees and Charges 2015/16
FIRE PREVENTION Fire Hazard Abatement - Grassed Block to 650m2 $366.00 Fire Hazard Abatement - Light Scrub Block to 650m2 $398.00 Fire Hazard Abatement - Medium Scrub Block to 650m2 $465.00 Fire Hazard Abatement - Grassed Block to 1000m2 $386.00 Fire Hazard Abatement - Light Scrub Block to 1000m2 $419.00 Fire Hazard Abatement - Medium Scrub Block to 1000m2 $478.00 Fire Hazard Abatement - Grassed Block to 1500m2 $419.00 Fire Hazard Abatement - Light Scrub Block to 1500m2 $484.00 Fire Hazard Abatement - Medium Scrub Block to 1500m2 $584.00 Fire Hazard Abatement - Grassed Block to 2000m2 $458.00 Fire Hazard Abatement - Light Scrub Block to 2000m2 $585.00 Fire Hazard Abatement - Medium Scrub Block to 2000m2 $670.00 Fire Hazard Abatement - Grassed Block over 2000m2 per m2 $0.21 Fire Hazard Abatement - Light Scrub Block over 2000m2 per m2 $0.31 Fire Hazard Abatement - Medium Scrub Block over 2000m2 per m2 $0.31
ENVIRONMENT Septic Tank Fees payable in respect to examination of applications and inspections of installations (a) Special Plumbing Permit (on site wastewater management system) (i) domestic premises Class 1 and 10 $404.00 (ii) premises other than domestic $810.00 (b) For consideration of Onsite Wastewater Disposal suitability of subdivision proposals (per $128.00 lot) Minimum $405.00
Environment Protection Issuing an Environment protection Notice under the Environmental Management and $255.00 Pollution Control Act 1994 Hourly rate for gathering evidence and ongoing enforcement of Conditions of Environment $82.00 Protection Notice
Issue Abatement Notices under the Local Government Act 1993 (other than for fire hazards) $255.00
Hourly rate for gathering evidence and ongoing enforcement of Conditions of Abatement $82.00 Notice
Aerated Waste Water Treatment Systems (AWWTS) Annual Service Fee - Charged if an individual contract has not been signed with an authorised $800.00 maintenance contractor Annual Service Fee (commercial) - Charged if an individual contract has not been signed with contractor fee an authorised maintenance contractor plus 30%
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HEALTH Food Premise Operations Licences (Regulatory) The fee payable to the Council to accompany an application for registration of a food business and under of the Food Act shall be for an Annual Registration: Category A $840.00 Category B $420.00 Category C $280.00 Category D $140.00 Provided that a fee becoming payable after the Thirty First day of December in any year shall be one half of the annual fee Temporary Food Premises Fee a) For a Daily Registration (for each day or part thereof) $44.00 b) Annual Registration renewals (for period 1 July to 30 June) $140.00 - New applications $70.00 c) Food Vehicles - mobile up to a max. $140.00 Caravan Licences (permanent residents) (a) licence for the first caravan for a calendar year $288.00 (b) for subsequent caravans $140.00 Certificate & Licences (Regulatory) Under Public Health Act 1997 (a) Application for a Place of Assembly Licence under Section 76: (i) Specific Event (per thousand persons or part thereof, per day) with a maximum of $175.00 $3,500 (b) Application for Registration of Premises for a Public Health Risk Activity under Section $107.00 96 (c) Application for Registration of a Regulated System under Section 114 $67.00 (d) Analysis of sample of Water from a Private Source under Section 131 $67.00 (e) Application for Registration of User or supplier of Water from Private Source under $67.00 Section 134 other than premises registered under the Food Act 1998 (f) Water Sampling $66.00 (g) Registration of Water Carrier business under Section 134 $66.00
Public Place By - Law 2015 (once enacted) Application for busking under Section 16 - Daily Fee $5.00 - Annual Fee $100.00 Appilcation for dining on public reserve under Section 13 - Daily Fee $20.00 - Annual Fee $100.00 Application for Public Event under Section 14 $200.00 Application to erect a structure Section 11 $100.00 Application to conduct a trade or commerce under Section 14 - Daily Fee $200.00 - Annual Fee $500.00 Application for public places permit not otherwise specified above $50.00
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ENGINEERING Sub-division fees (a) For the consideration of Engineering Plans for roadwork's, stormwater and drainage works in a sub-division, a fee of 1% of the approved estimated construction costs, with a $566.00 minimum of: (b) For each inspection required and carried out pursuant to the provisions of Section 23 of $243.00 By-law No 2 of 1999; a fee per inspection:
Plumbing & Drainage (Regulatory / Exempt) (a) Fees payable for the inspection of a Plumbing installation by an authorised officer $494.00 (minimum fee, to cover the first three inspections) (b) for the fourth and subsequent inspections, the fee per inspection shall be $172.00 (c) Plumbing plan approval fees includes assessment of application and drawings payable $119.00 by the plumber whose work is to be certified (d) Special plumbing permit fees to be submitted in addition to the plumbing permit fee $211.00 (e) Plumbing plan approval fees (minor works) (i) Plumbing plan approval fee $119.00 (ii) Inspection fees (minimum 1 visit) $172.00 (f) For supplying copies of “As constructed” engineering sewerage house connection plans $31.00 from digital records (up to 3 copies/house/request)
Street Stall Permit Fee Monthly Fee $74.00
Standard Requirements For Local Highways (a) Tow away charges $348.00 (b) Driveway Inspection and Approval fee $78.00
Charges for all Private Works Cost is determined by adding Internal labour + (on-costs) and plant hire, materials plus margin
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RESERVES Rental of Reserves Pembroke Park Pembroke Park - Senior / Junior oval/field hire per day $200.00 Pembroke Park - Senior / Junior oval/field hire per hour $25.00 Pembroke Park - Cricket Nets hire per day $50.00 Pembroke Park - Cricket Nets hire per hour $7.00 Pembroke Park - Soccer Pitch hire per day $220.00 Pembroke Park - Soccer Pitch hire per hour $30.00 Pembroke Park - Netball court (per court) hire per day $50.00 Pembroke Park - Netball court (per court) hire per hour $7.00 Pembroke Park - PCYC Shed hire per day $70.00 Pembroke Park - PCYC Shed hire per hour $10.00 Pembroke Park - Cricket Pitch hire per day $150.00 Pembroke Park - Cricket Pitch hire per hour $20.00
Local Sorell Municipality Clubs using the facilities on a permanent basis (weekly or greater use) will be granted a phase in period for payment of fees – 2015/2016 clubs will be charged 50% of total fees, 2016/2017 clubs will be charge 25% of total fees and 2017/2018 clubs will be charged full fee. This reduction will be based on clubs completing a Season Use Hire Agreement and being invoiced on a per season basis. The phase in period does not apply to light use charges
Pembroke Park - lighting charges additional to ground hire (applies for all winter season bookings from 4.30 pm and all summer season bookings from 8.30 pm) per hour - Senior Oval $28.00 - Junior Oval $28.00 - Soccer Pitches (6 Towers, 2 Globes) $28.20 - Soccer Pitches (4 Towers, 2 Globes) $18.80 - Soccer Pitches (2 Towers, 2 Globes) $9.40 - Netball courts (6 Towers, 2 Globes) $28.20 - Netball courts (4 Towers, 2 Globes) $18.80 - Netball courts (2 Towers, 2 Globes) $9.40 Pembroke Park - Event use per day $300.00
Dodges Ferry Oval Dodges Ferry Oval per day $100.00 Dodges Ferry Oval per hour $15.00
Recreation Vehicle Short Term Parking First 24 hours (overnight) $7.00 Up to 5 nights flat fee $24.00
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BUILDING Building Fees (a) Building Permit Fee Class 1 Plan Lodgement Fee $251.00 Amended Plans $192.00 (b) Building Permit Fee Class 2 -9 Plan Lodgement Fee $376.00 Amended Plans $318.00 (c) Building Permit Fee Class 10 Plan Lodgement Fee $126.00 Amended Plans $100.00 (d) Certificate Fees Occupancy $76.00 Completion $76.00 (e) Permit to proceed $476.00 (f) Permit of Substantial compliance $476.00 (g) Temporary Occupancy permit $76.00 (h) Extension for completion of building work (per annum) $88.00 (i) Building Certificate Fee $476.00 (j) Any application withdrawn prior issue of permit 50% of permit fee (k) Request for plans $30.00 Infrastructure Protection Bond Urban areas (Kerb & Chanelling, Footpath and Stormwater) (Refundable at completion of $1,500.00 building works if infrastructure not damaged) Bond establishment fee (Non-refundable) $150.00 Rural areas (Only if Council infrastructure exists) ( Refundable at completion of building $1,000.00 works if infrastructure not damaged) Bond establishment fee (Non-refundable) $150.00 Additional Infrastructure Admin Fee (to be charged if developer / applicant wishes to reduce $150.00 early title bonds as work progresses)
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TOWN PLANNING Subdivisions & Building Estate Planning Fees For the consideration of a plan of Subdivision other than Stratum Title subdivision (a) Base fee (Includes $220 Advertising) $476.00 plus per lot $144.00 (b) Boundary Adjustment (Includes $220 Advertising) $569.00 (c) Request for Approval of Amendment to Sealed Plan $200.00 (d) Request for Approval of an Adhesion Order $200.00 (e) Sealing of final plans $231.00 (f) For the consideration of a plan of a subdivision of a Stratum Title for a Unit $245.00 each additional Unit $82.00 (g) A Hearing to amend a Sealed Plan $701.00 Fees For Development Services (Regulatory) The fees payable to the Council for the processing of Planning application required under the Sorell Planning Scheme 1993 or such other of the Council’s Interim Orders or Planning Schemes as may from time to time be in substitution therefore shall be (a) Where the provisions of Section 58 (Permitted Proposals - including houses) of the Land $200.00 Use Planning & Approvals Act 1993 apply in which case the fee will be
(b) The minimum fee for permitted development application other than a dwelling shall be: $214.00
together with a further fee of 0.1% of the estimated cost of the proposed development up $8,804.00 to a maximum application fee of: c) Where the provisions of Section 57 (Discretionary Proposals - including houses) of the Land Use Planning & Approvals Act 1993 apply in which case the fee will be (including $220 $577.00 Advertising): (d) Together with a further fee set at 0.1% of the estimated cost of the proposed $9,066.00 development up to a maximum of: An application to modify or alter the provisions of a Scheme under Section 33 of the Land $920.00 Use Planning & Approvals Act 1993. The fees payable to the Council shall be: Where an application to modify or alter the provisions of a scheme under the provisions of Section 33 or 43A (the latter + the planning application fee) of the Land Use Planning & $464.00 Approvals Act 1993 has been certified by the Council, a further fee shall be payable Mediations. Organising mediation in accordance with Section 57A of the Land Use Planning & Approvals Act 1993 or any other mediation required by the Council in order to determine a $250.00 planning application Sign Application Fees $69.00 Application for minor amendment under Section 56 or 43K LUPA act $188.00 Tasmanian Heritage Council applications $161.00 Request to extend permit $70.00 Cash in Lieu of providing Car Parking space on development per space $4,034.00 Deferment of Council's consideration of applications for planning permits $300.00 Any application withdrawn prior to determination - 30% of the applicable fee up to a maximum of $500 (balance of original fee to be refunded) Any application seeking to authorise use or development already undertaken - applicable fee for the use or development plus 50% of that fee
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CHILDRENS SERVICES Malunna Fees (a) Permanent Daily $83.00 (b) Late Collection Fee (per child every 15 mins after 6pm) $24.00 (c) Late Payment Fee after the due date for the account $24.00 (d) Cancellation Fee with notification $56.00 (e) Cancellation Fee without notification $83.00 (f) Absent Fee with notification $62.25 (g) Absent Fee without notification $83.00
After School Care Fees (a) After School Care Fees $22.00 (b) Cancellation Fee with notification $16.50 (c) Cancellation Fee without notification $22.00 (d) Absent Fee with notification $16.50 (e) Absent Fee without notification $22.00
Vacation Care Fees (a) Vacation Care Fees $52.00 (b) Cancellation Fee with notification $39.00 (c) Cancellation Fee without notification $52.00 (d) Last Day cancellation fee $24.00 (e) Excursion day $68.00
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HALL COMMITTEE CHARGES A 20% discount will apply to local community organisations using a facility on a permanent basis (fortnightly or greater use). This reduction will be based on organisations completing a Permanent Use Hire Agreement and being invoiced on 6 monthly basis
All trading/commercial/government/business use will be charged an additional 25% on top of normal hire rates
Copping Hall & Reserves (Treated as Donations, should include GST) Hire of hall for private function $82.00 Hire of hall per hour (max. 3 hours, minimum 30 minutes). $11.00 Hire of hall per hour for on-going weekly users (max. 3 hours, minimum 30 minutes). $8.00 Community Rate $82.00 Commercial Rate $217.00 Cleaning Fee (Minimum $20.00 or $20.00 per hour) $22.00 Use change rooms $41.00 Use of Oval and change rooms $80.00
Dodges Ferry Community Recreation Centre Gymnasium Per Hour $20.00 Per Day $150.00 Meeting Room Per Hour $10.00 Per Day $50.00 Event Use (over 100 people) Per Hour $25.00 Per Day $200.00 Kiosk Per Hour $20.00 Per Day $150.00 Other Fees Lights (Light meter) (Hourly) $3.00 Security Bond $200.00 Security Bond - Events $400.00
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Dunalley Hall Committee Main Hall & Reception Area (not including theatre lights and sound) - per day $150.00 - per hour $22.00 Main Hall, Reception and Kitchen (not including theatre light and sound) - per day (8 hours and over) $250.00 - per hour $45.00 Reception Area - per day $60.00 - per hour $12.00 Kitchen Commercial Use - per day $500.00 - per hour $70.00 Community Use - per day $150.00 - per hour $25.00 Meeting Room, including Servery (Meeting Room, Green Room, RSL Room) - per day $50.00 - per hour $10.00 Production / Event Rehearsal / Set Up (includes light and sound, excludes kitchen use) - Event Use over 100 people $700.00 - per day $200.00 - per hour $25.00 Light & Sound Use - per day $50.00 Bonds - Full hall use (Events / Productions, all bookings serving alcohol, all bookings of over 100 $500.00 people) - Hall and Reception areas (less than 100 people and no alcohol) $100.00 - Hall and Reception areas (less than 100 people and with alcohol) $200.00 - Meeting Room $50.00 - Kitchen $200.00 - Theatre light and sound $250.00
Midway Point Hall Committee Per Hour $9.00 Per Hour Casual $13.00 Per Day $85.00 Commerical / Government hire hourly $29.00 Commercial / Government hire fee per day $208.00
Primrose Sands Hall Committee Community Hire hourly $10.00 Casual hire hourly $20.00 Commerical / Government hire hourly $29.00 Commercial / Government hire fee per day $208.00 Security Deposit (incl. crockery etc. no alcohol) $338.00 Security Deposit (incl. crockery etc. and alcohol) $565.00
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Sorell Memorial Hall Rentals Hall Rental - Casual - per hour $22.00 Hall Rental per day $170.00 Supper Room per hour $12.00 Supper Room per day $90.00 Kitchen per hour $25.00 Kitchen per day $200.00 Hall and Supper Room per hour $30.00 Hall and Supper Room per day (less than 200 people) $230.00 Hall, Supper Room and Kitchen per hour $50.00 Hall, Supper Room and Kitchen per day (less than 200 people) $390.00 Event Use - per day (over 200 people) $500.00 Security Deposits - no alcohol $250.00 Security Deposits - with alcohol $500.00 Light and Sound Use per day $50.00 Light and Sound Security Deposit $250.00 Meeting Room per hour $10.00 Meeting Room per day $60.00 Green Room Hire (annual) $60.00 Store Room Hire (annual) $60.00 Sorell Market, Hall and Grounds per day $500.00 External Toilets and Grounds per day $100.00
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ADMINISTRATION Remissions / Interest Pensioner Rate Remission State Government General Rate & Fire Levy (30% to a Maximum $425) non water and 30.0% sewered districts State Government General Rate & Fire Levy (30% to a Maximum $288) water and sewered 30.0% districts State Government Fire Levy (no ceiling) 20.0% Interest Penalty Penalty on overdue instalment 8.5% Interest on over due amounts (per annum rate) 3.0% Interest on Sundry Debtors (per annum ) 3.0% General Services Agenda Copying (fee) $2.75 Agenda Copying (per page) $0.75 A4 one side $0.50 A3 one side $0.60 Community Bus Hire Half day hire $48.00 Full day hire $72.00 Overnight hire fee $48.00 Cleaning charge $60.00 Cost per klm for fuel $0.74 Hire of Council owned buildings other than halls Meeting room rates are available upon request and are dependent upon the size of the facility and any associated equipment requirements.
13.2 EXECUTIVE SUMMARY – FINANCIAL PERFORMANCE MAY 2015 YTD
RECOMMENDATION
“That the Executive Summary – FINANCIAL REPORT MAY 2015 YEAR- TO-DATE be received and noted by Council.”
FINANCIAL REPORT MAY 2015 YEAR-TO-DATE
The Operating Surplus for the period July to May 2015 of $2.5m is $564k ahead of the revised budget of $1.977m. The main drivers of this favourable position being:
. Recurrent Income is currently at $16.044m which is $1.088m above budget as a result of the earlier than expected receipt of our last quarter FAG grant of $568k, and minor variances in user fees, supplementary rates, statutory fees and interest.
. Operating Expenses are currently at $13.502m which is $524k over budget with additional expenditure in Materials and Employee Benefits.
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The overall surplus at 31st May 2015 is $4.997m, $728k above budget. This below budget result has two major impactors being the timing differences between when grants were budgeted to be received and when they will actually be received and the early receipt of the FAGS grant.
. Capital Income is currently $2.455m, which is $164k less than budget. A review has been undertaken in this particular area of the budget in line with current Australian Accounting Standards and as a result the expected income from a $200,000 donation for the Dunalley Hall from Rotary; the $125,000 grant from MAST and a $100,000 second donation from Rotary for the Dunalley Streetscape now being treated correctly within the Statement of Income & Expenditure. This actual income for these items will no longer appear under Capital Income but under Other Income as true donations.
NOTES TO THE ACCOUNTS
1. RATES AND CHARGES:
Slightly above budget reflecting additional revenue from supplementary rates notices being raised and received as well as any adjustments that needed to be performed.
2. STATUTORY FEES AND CHARGES:
Also slightly above budget as a result of above budget revenue from increased Development/Planning Applications and Section 132 & 337 Certificate Fee income.
3. USER FEES:
This category is marginally more than budget for the year to date ($3k).
4. GRANTS OPERATING:
At the end of May, Operating Grants were above budget by $557k, with the impact of Sorell Council’s Federal Assistance Grant Scheme (FAGS) being received earlier than expected ($568k).
5. CONTRIBUTIONS RECEIVED:
Two contributions have now been received during May totalling $28k.
6. INTEREST:
This is marginally below budget as a result of reviewing income accruals for the year to date.
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7. OTHER INCOME:
This is well over budget due to the receiving of community contributions towards the Dunalley Hall replacement – a total of $200k from Rotary, $39k from CWA and other community groups. In additional NRM funding of $46k has now been received and income for labour hire has exceeded $38k for the past quarter. Hall hiring and rental income have also increased by $9k and $6k respectively.
8. INVESTMENT IN TASWATER
Advice has now been received from Tas Water, confirming the revenue for Council for the 2014/15 financial year as being $485k.
9. EMPLOYEE BENEFITS
Employee Benefits is above budget for the year to date, as a result of three pay periods during May. The budget was predicated on there being an even split of salaries across the twelve months, whereas there are two months each year where there is an additional pay fortnight, May being one of those months. The budget did not reflect these three pay fortnights.
10. MATERIALS AND SERVICES
Materials and Services costs are over budget currently, with the following being the main impactors:
. Kerbside recycling is up by $62k and general garbage collection by $87k. These budget lines have been reviewed in line with preparation for the 2015/16 budget and in line with the new Waste Management contract currently being negotiated with the successful tenderers. . Plant Hire Recoveries are under budget by $470k offset by Internal Plant Hire Usage expenditure being under budget by $165k. A review is underway as to nature of this anomaly with OST currently preparing a software update to correct. . Computer software ($71k over): with the introduction of PropertyWise from July overlapping with Civica Authority until November. From December onwards this will increase with the introduction of the Assetic (Asset Management System) whose annual subscription is greater than originally budgeted. . Contractor expenditure is under budget by $198k, however, this variance is expected to decline as end of financial year invoices are submitted by suppliers.
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11. DEPRECIATION AND AMORTISATION
Depreciation is under budget currently but a revaluation of Council’s road and building assets have been undertaken this financial year and an increase in this area is expected going forward.
12. FINANCE COSTS
Currently in line with budget.
13. OTHER EXPENSES
A favourable $24k result is due to mainly timing of payments for Fire Levies ($91k) offset by additional expenditure in Election Expenses ($26k) and timing of telephone payments of $10k.
14. GRANTS CAPITAL
This section is now over budget due to the timing of receipts for Roads to Recovery funding ($285k) and DPC milestone payment for Dunalley of $483k.
15. CONTRIBUTIONS – NON MONETARY ASSETS
No movement during this period.
16. GAIN / (LOSS) ON DISPOSAL
No major asset sales to date. 17. SHARE OF INTEREST IN JOINT VENTURES
No movement during this period.
AVAILABLE CASH
The council maintains deposits with three major banks (Commonwealth, ANZ and Bendigo Banks) and with the State owned Tasmanian Public Finance Corporation (TasCorp). The balance of these funds grew during July and August reflecting the influx of the rates collected from both the first instalment and for those ratepayers that elect to pay their annual rates in full. Funds have increased during February / March with the fourth rates instalment and again in May as a result of collection activities. For the last month of the year it is expected to decease as monies are outlaid on both operating expenses and the finalising of Capital Works Program for 2014/15.
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RATES OUTSTANDING
Attached is a graph showing unpaid rates by month for both the current and previous five years. The graph declines each month as rates are progressively paid throughout the financial year.
Within this graph, the last few years have seen significant progress in the collection of outstanding rates. Interestingly the outstanding rates at the end of May are within $1000 of the figure exactly one year ago.
TINA HOUSE MANAGER FINANCE & INFORMATION 9 June 2015 Attachments (5)
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13.3 CONFIRMATION OF THE AUDIT PANEL MEETING MINUTES HELD ON 5 MAY 2015
RECOMMENDATION
“That the Minutes of the Audit Panel Meeting held on 5 May 2015 be confirmed.”
TINA HOUSE MANAGER FINANCE AND INFORMATION 10 June 2015 Attachments (1)
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SORELL COUNCIL AUDIT PANEL MEETING MINUTES
Held Tuesday 5th May at 2.00pm
Present: Councillor Vlad Gala (SC), Councillor Deborah DeWilliams (SC), Gillian Browne (Chair BC), Tina House (SC) & Robert Higgins (SC)
Apologies: David Metcalf (GSB), Lee Wilson (TC)
Confirmation of Minutes: Confirmed – Deborah DeWilliams Seconded – Vlad Gala
Declaration of Interest: Nil
Business Arising: The Audit Office has sent out a questionnaire to be completed which is a follow up on an audit that was undertaken in 2011 in relation to bushfire management. There are 4 components to the survey and the General Manager can see no issue it responding by the allotted timeframe.
Business: 1. Review of Long Term Financial Strategic & Management Plans a. As of 12 months ago. b. Revalued figures not entered as yet. c. The new updated plan will reflect more realistic assumptions. d. Useful life of assets will change the amounts that are currently in the plan. e. Stormwater/Reserves not done as yet but no dramatic increase on depreciation is envisaged by these components. f. First draft hoping to be done with the budget in June. 2. Review Asset Strategic & Management Plans & Policies a. Adopted in June 2014 to comply with Tasmanian Audit Office. b. Based on Nams Template. c. Information on financials needs to be updated with the revaluation figures.
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d. Action plans were changed and Transport and building asset management plans have now been undertaken and are up to date. e. Stomwater, Reserves and Public Open Space to be done next financial year. 3. Review Strategic Plans a. Reviewed in 2014 by Council.
Next Meeting Tuesday 16th June 2015 Sorell Council Chambers at 2pm Meeting Closed 2.45pm
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13.4 RATES AND CHARGES POLICY
RECOMMENDATION
“That Council resolve in accordance with Section 86B of the Local Government Act 1993 to adopt the amended Rates and Charges Policy.”
SORELL COUNCIL POLICY
TITLE: Rates and Charges Policy
RESPONSIBLE OFFICER: Manager Finance & Information
APPROVED BY COUNCIL ON: 10th July 2012
RESOLUTION NUMBER: 67/2012
AMENDED ON: 16th June 2015
RESOLUTION NUMBER: TBD
REVIEW DATE: June 2016
1. Introduction
1.1. Rates are a major source of revenue for Local Government. Part 9 of the Local Government Act 1993 (the Act) provides numerous tools for Sorell Council (council) to use when deciding its rating methodology. Each year Council makes a rates resolution which includes policy decisions on how it will distribute the property tax burden across the community. 1.2. This policy is made in conjunction with Council’s long term financial plan, long term asset management plan and strategic plan. This is to ensure there is sufficient revenue from rates and charges to meet the current cost of service provision to the community and in future planning.
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2. Policy Statement
2.1. This Policy is designed to explain to ratepayers within the Sorell municipality, Councils policy that underpins its annual rates and charges. 2.2. This Policy is to communicate to ratepayers rates are a method of taxation and as such the total amount of rates paid may not directly relate to the services used by each ratepayer. 2.3. Sorell Council considers that the three most important principles with respect to developing a rating policy are the benefit principle, the simplicity principle and the capacity to pay principle. 2.4. Property values (set by the Valuer General) are critical in determining how much each individual ratepayer contributes to the cost of delivering Council services and activities. 2.5. All land within the Council area, except for land designated under the Act as exempt is rateable. Council also raises revenue through fees and charges, which are established based on the cost of the service provided.
3. Goal
3.1. The goal of this policy is to communicate to all ratepayers and other stakeholders Council’s long term strategic focus in determining rates to ensure ongoing sustainability and efficiency in the provisions of services to the Sorell Municipality.
4. Scope
4.1. This Policy is intended to complement and be implemented in conjunction with;
Community Strategic Plan 2014-2018;
Long Term Financial Plan 2013-2023;
Asset Management Plans 2014-2033;
Charitable Remissions and Rebates Procedures;
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Rates Remission Policy;
Rating Information for Public Policy; and
5. Definitions
For the purposes of this Policy the following definitions apply: 5.1. Part 9, Section 86 of the Act comprises the definitions of key terms applicable to the rating processes of Local Government. Key terms are; assessed annual value means the assessed annual value as determined by the Valuer-General under the Valuation of Land Act 2001; capital value means the capital value as determined by the Valuer- General under the Valuation of Land Act 2001; general rate means a rate made under section 90; land means a parcel of land which is shown as being separately valued in the valuation list prepared under the Valuation of Land Act 2001; land value means the land value as determined by the Valuer General under the Valuation of Land Act 2001; notice of variation means a notice referred to in section 108; occupier means a person who has possession of land; owner of land means a person whose name appears as the owner on a valuation roll prepared under the Valuation of Land Act 2001; rate means a general rate, separate rate, construction rate and service rate ratepayer means the person liable to pay rates in respect of land in accordance with this Part; rates notice means – (a) a supplementary notice under section 92; and (b) a notice under section 122; separate rate means a rate made under section 100; service charge means a charge made under section 94; service rate means a rate made under section 93;
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supplementary valuation means a supplementary valuation made under the Valuation of Land Act 2001.
6. Council Services
6.1. The Council recognises the value of the services it provides is not communicated effectively to its community. This is across local government as a sector. The Sorell Council delivers a wide range of services to the community and also fills the service gap left by Commonwealth and Tasmanian Governments with reference to the particular needs of the community. 6.2. To improve the understanding of ratepayers and other stakeholders of the services provided by council the following is an outline of our services; waste management, street lighting, roads, footpaths, bridges, public toilets, stormwater drainage, sports fields, sporting clubrooms, parks & reserves, playgrounds, health inspections, immunisations, community events, youth services, child care, and planning & development control, traffic control, environmental conservation. Supporting the provision of these services is a number of internal functions such as finance, administration, human resources, risk management, governance and information technology. 6.3. Many of the services provided by the Sorell Council can be described as ‘public goods’ in that they provide benefits to the wider public and should be funded by the community as a whole. Public goods generally have one or more of the following characteristics: Benefits accrue to individuals or groups of people that cannot readily be identified; Additional users of the service have little or no effect on the cost of delivering the service; Consumption of the service by an individual benefits the community as a whole; and
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Individuals may value the provision of the service even if they do not use it themselves. 6.4. To fund these services, the Sorell Council can raise its revenue from the following sources: General Rates – a system of taxation based on the value of a property; Service Rates/Charges – a rate or charge associated with the provision of a specific service such as septic systems and waste collection; Statutory and User Charges – charges raised from the provision of services such as planning and building approvals, child care centres; Grants & Subsidies – funds provided by other levels of government (from their taxation revenues) that are either general purpose grants or grants provided specifically for the provision of services; Investment Income – the investment of temporarily surplus funds generates revenue; and Other Income – primarily made up of reimbursements and donations. 6.5. The Sorell Council and Local Government in general face the dual challenge of: Raising sufficient revenue to provide appropriate levels of goods and services to the community; and Equitably distributing the rate burden across the community taking into account the principles of taxation.
7. Rates in Sorell
7.1. Sorell Council has chosen to raise part of its general rate as a fixed rate applicable to all ratepayers. As per Section 91 of the Act Councils has set a fixed general rate representing around 41% of the total 2015-2016 General Rate Revenue.
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7.2. The remaining 59% of Council’s General Rate Revenue is derived from having a variable rate calculated on a rate in the dollar applied to the Capital Value (CV) of the rateable property. 7.3. Capital value measures the value of the land and all capital improvements on the land, and although property valuation may not be a perfect indicator of absolute wealth, it is considered the best indicator of relative wealth. On this basis Council has approved capital valuation as its tool to calculate its variable rate. 7.4. Sorell Council has chosen to vary its variable rate in accordance with the Act Sec. 107 in a combination of use or predominant use and locality. Differential rating is the applying of different rates in the dollar for different types of land use and/or location. 7.5. Annual service charges apply for the collection and disposal of garbage and recycling on a per waste bin basis. 7.6. The minimum waste management rates apply to all properties with a residential dwelling, business or industry regardless of whether the building is occupied or not. The rate may be remitted for businesses or industries that already have their own commercial waste and recycling service. 7.7. The minimum waste management service provided is an 80L garbage (weekly) and 140L recycling (fortnightly) kerbside collection service, with access to a pre-booked greenwaste (monthly) and hardwaste (quarterly). Other waste management services also include recycling centres and collection of waste from public bins situated in streets, parks and reserves. The waste management service rate is not charged to vacant land or land only containing farm buildings unless the property owner requests these services. 7.8. A property owner may make an application for a larger size garbage or recycling bin and the rates will be adjusted accordingly as per the rates charge specified in the rates resolution. If an application is received from a tenant the application must be signed by the property owner unless the tenant is the ratepayer. 7.9. Annual service charges also apply for wastewater treatment systems if an individual contract has not been signed with an authorised maintenance contractor.
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7.10. Council collects fire rate levies on behalf of the State Fire Commission based on a cents in the dollar applied to the Annual Assessed Value (AAV) of the rateable property, with a minimum fire levy charge. 7.11. There are a number of properties which are public, religious or charitable in use or ownership and which are in part or in full exempt of the general rate. 7.12. Council has no role in the assessment of objections to valuations. The lodgement of an objection does not alter the due date for the payment of rates. Rates must be paid in accordance with the Rates Notice until otherwise notified by Council.
8. Rebates and Remissions
8.1. The State Government, in providing equity across Tasmania, funds a range of concessions in relation to Council rates. The concessions are administered by various State Government agencies that determine eligibility and pay the concession directly to Council on behalf of the ratepayer. Concessions are available only on a ratepayer’s principal place of residence. 8.2. Ratepayers seeking a rate concession are not to withhold payment of rates pending assessment of an application by the State Government. Rates must be paid in accordance with the Rate Notice 8.3. A refund will be paid to an eligible person if Council is advised a concession applies and rates instalments have already been paid in full.
9. Payment of Rates
9.1. Council rates are payable by four (4) approximately equal instalments, the first to be made on or before the 30th day following the date of issue of the relevant rates notice and the balance in three instalments shall be paid respectively by 14th of October 2015, 13th of January 2016 and 16th of March 2016.
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9.2. Or, if, and only if, the Council and a ratepayer enter into a suitable agreement, by approximately equal regular instalments through a direct debit facility with a financial institution. 9.3. Any ratepayer who may, or is likely to, experience difficulty with meeting the standard quarterly payment should contact the Rates Department to discuss alternative payment arrangements. Such enquiries are treated confidentially by Council.
10. Late Payment of Rates
10.1. Council has determined that penalties for late payments will be imposed in accordance with the provisions of the Local Government Act 1993 and relevant Council procedures. 10.2. A penalty of 8.5% of the unpaid rate may be imposed on instalments not paid by the due date. 10.3. Daily interest at a rate set by Council’s annual Rate Resolution will be applied in respect of the unpaid rate or instalment for the period during which it remains unpaid.
11. Recovery of Rates
11.1. In accordance with sound financial management principles, Council's Rates Department will apply prudent debt management practices to Rate Debtors. This includes an ongoing review of rates in arrears and following a systematic debt recovery approach. 11.2. Rates, which remain in arrears for a period exceeding 30 days from the due date of an instalment, will be subject to recovery action. 11.3. Council will seek to recover a rate debt through legal Court proceedings if an amount remains overdue in excess of 90 days. 11.4. Prior to taking legal action Council will provide the ratepayers with a notice in writing of its intention to recover the outstanding debt through the Courts and provide 14 days for payment prior to lodging the outstanding debt with its solicitors.
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11.5. Prior to taking legal action Council will take all reasonable steps to establish a payment arrangement or negotiate settlement of the outstanding debt.
12. Objections to Rates Notice
12.1. Council will consider any objections to rate notices in accordance with Section 123 of the Local Government Act 1993.
13. Sale of Land for Non-Payment of Rates
13.1. The Act provides that a Council may sell any property where the rates have been in arrears for a period of three years or more. Council is required to; a) notify the owner of the land of its intention to sell the land, b) provide the owner with details of the outstanding amounts; and c) advise the owner of its intention to sell the land if payment of the outstanding amount is not received within 90 days. Except in extraordinary circumstances, Council will enforce the sale of land for arrears of rates.
14. Educating for Awareness
14.1. The Council recognises that the success and credibility of this Policy will largely depend upon how effectively it is communicated throughout the organisation and beyond. 14.2. The Council will increase community awareness by:
promoting the Councils initiatives and policies regarding rating methodology on the Councils website and at the Council's offices; and
endorsement of this policy.
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15. Relevant Legislation and Documents
Part 9, Local Government Act 1993 Valuation of Land Act 2001 Sorell Council Community Strategic Plan 2014-2018 Sorell Council Long Term Financial Plan 2013-2023
16. Conclusion
16.1. The Council will review this Policy each year as a part of its Annual Budget process.
13.5 RESOLUTION 2015-2016 RATES AND CHARGES
RECOMMENDATION
“That in accordance with the provisions of the Local Government Act 1993 and the Fire Service Act 1979 Council adopt the following 2015-2016 Rates and Charges Resolution for rateable land within the Council’s municipal area for the period 1st July 2015 and ending 30th June 2016”.
SORELL COUNCIL
RESOLUTION 2015-2016 RATES AND CHARGES
Local Government Act 1993 (Tas) – Part 9
In accordance with the provisions of the Local Government Act 1993 (Tas) (the ‘Act’) the Sorell Council (the ‘Council’) hereby makes the following rates and charges for the period commencing 1 July 2015 and ending 30 June 2016:
1. DEFINITIONS AND INTERPRETATION (1) ‘Act’ means the Local Government Act 1993; (2) ‘land’ means land as defined in Section 86 of the Act; and (3) ‘rateable land’ is the land referred to in Section 87(1) of the Act.
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2. GENERAL RATE & VARIATIONS
2.1. Pursuant to sections 90 and 91 of the Act, Council hereby makes the following two-part general rate for all rateable land within the municipal area for the financial year commencing on 1 July 2015 and ending on 30 June 2016: (a) a rate of 0.0020000 cents in the dollar of capital value; and
(b) a fixed charge in the amount of $440.13.
(here referred to as the ‘General Rate’)
2.2. Pursuant to section 107(1)(e) of the Act and regulation 32(d) of the Local Government (General) Regulations 2005 (Tas), Council hereby varies the General Rate (as previously made) according to the subcategories of use or predominant use of land set out as uses of land in the most recent Land Use Codes provided by the Valuer-General in accordance with the following table:
General Rate Land Use Code Use Subcategories Variation
the rate of 0.0020000 is C34 (Car Park) increased to 0.0037641 C8 (Marine Services) cents in the dollar of capital value S4 (Domestic Slipway/Jetty) the rate of 0.0020000 is decreased to 0.0020083 S41 (Domestic Slipway/Jetty - Private) cents in the dollar of S42 (Domestic Slipway/Jetty - Authority) capital value the rate of 0.0020000 is C40 (Hotel/Motel) increased to 0.0096683 C41 (Tavern) cents in the dollar of capital value General Rate Land Use Code Use Subcategories Variation
the rate of 0.0020000 is increased to 0.0037641 P822 (Medical Centre - Authority) cents in the dollar of capital value C51 (Private Hotel/Boarding House) the rate of 0.0020000 is increased to 0.0037641 C52 (Holiday Apart / Resident. Club) cents in the dollar of C54 (Tourist Complex) capital value
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the rate of 0.0020000 is increased to 0.0148481 C14 (Shopping Centre) cents in the dollar of capital value C (Commercial) C0 (Business and Residence) C180 (Service Station –self serve) C181 (Service Station – not self-serve) the rate of 0.0020000 is increased to 0.0078905 C21 (Bank) cents in the dollar of C22 (Professional Room) capital value C3 (Commercial Services) C33 (Restaurant) P11 (Telecom. Services Incls Post) C1 (Retail/Business) C10 (Shop) C11 (Department Store) C12 (Mixed Shops/Offices) C13 (Showroom/Store) the rate of 0.0020000 is increased to 0.0070674 C15 (Supermarket) cents in the dollar of C16 (Nursery/Roadside outlet – Retail) capital value C2 (Office Space) C20 (Office) C31 (Studio/Atelier) S21 (Indoor Sport – Private) P1 (Government/Local Government) P10 (Fire/Police/Ambulance) the rate of 0.0020000 is P13 (Utility Services – Sewer/Water) decreased to 0.0020083 P60 (Church) cents in the dollar of P63 (Youth Centre/Camp) capital value S12 (Outdoor Sport – Authority)
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General Rate Land Use Code Use Subcategories Variation
C6 (Day Care Centres/Child Minding) P20 (School – Primary, Secondary) the rate of 0.0020000 is increased to 0.0047189 P201 (School – Primary, Secondary - Private) cents in the dollar of P202 (School – Primary, Secondary - Public) capital value P21 (Colleges – Tertiary) I0 (Warehouse) the rate of 0.0020000 is I10 (Manufacturing Workshop) increased to 0.0088342 I11 (Manufacturing Factory) cents in the dollar of I111 (Manuf. Factory – Not Food Processing) capital value I1 (Manufacturing) I112 (Manufacturing others) I13 (Sawmill) the rate of 0.0020000 is increased to 0.0060139 I17 (Storage Compounds (Ltd Bldgs) cents in the dollar of Q1 (Mine) capital value Q11 (Mine-Private) Q2 (Quarry – Sand, Gravel etc. the rate of 0.0020000 is decreased to 0.0001097 S0 (Park, Recreation Area) cents in the dollar of capital value L10 (Farming-Mixed) L101 (Farming Mixed-Not irrigated) L102 (Farming Mixed-Part irrigated) L11 (Farming-Cropping) L111 (Farming-Cropping-Not irrigated) L121 (Farming-Dairy-Not irrigated) L15 (Farming-Grazing/Pastoral) L151 (Grazing/Pastoral-Not irrigated) the rate of 0.0020000 is decreased to 0.0015035 L155 (Grazing/Pastoral-Open, run, bush) cents in the dollar of L16 (Farming-Pigs) capital value L18 (Farming-Horses) L181 (Farming-Horses-Not irrigated) L185 (Farming-Horses Open, run, bush) L2 (Horticulture/Market Garden) L202 (Orchard-Part irrigated) L203 (Orchard-All irrigated) L22 (Vineyard)
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L222 (Vineyard-Part irrigated) L232 (Soft Fruit & Nut-Part irrigated) L3 (Forestry) General Rate Land Use Code Use Subcategories Variation
L332 (Forestry-Natural Bush-Private) the rate of 0.0020000 is L4 (Aquaculture) decreased to 0.0015035 L41 (Aquaculture-Research Facility) cents in the dollar of L42 (Aquaculture-Licensed Beds) capital value L13 (Farming-Poultry) the rate of 0.0020000 is L154 (Grazing/Pastoral-Irrig. scheme) increased to L311 (Forestry-Artificial-Authority) 0.0070674cents in the L331 (Forestry-Natural Bush-Authority) dollar of capital value L31 (Forestry-Artificial Plantation) the rate of 0.0020000 is increased to 0.0029521 L312 (Forestry-Artificial-Private) cents in the dollar of L33 (Forestry-Natural Bush) capital value the rate of 0.0020000 is R32 (Multiple Storey Flats) increased to 0.0022387 R7 (House & Rooms other use) cents in the dollar of capital value R1 (House or Cottage) R10 (Shed/Carport) R5 (Rural residence) S01 (Park, Recreation Area-Private) V (Vacant Land) the rate of 0.0020000 is decreased to 0.0006146 V1 (Vacant-Residential) cents in the dollar of V2 (Vacant-Commercial) capital value V3 (Vacant-Industrial) V4 (Vacant-Englobo/Broad Hectares) V5 (Vacant-Rural Residential) V9 (Vacant-Small crown lease area)
2.3. Pursuant to sections 107(1)(c) and 107(1)(e) of the Act and regulation 32(d) of the Local Government (General) Regulations 2005 (Tas), Council hereby varies the General Rate (as previously made) according to locality and the subcategories of use or predominant use of land set out as uses of land in the most recent Land Use Codes provided by the Valuer-General in accordance with the following table:
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Relevant General Rate Locality Land Use Code Use Subcategories Variation
Carlton R1 (House or Cottage) Carlton River R10 (Shed/Carport) Dodges Ferry R2 (Flat/s) Lewisham R3 (Unit/s) Primrose Sands R30 (Villa Units) the rate of 0.0020000 is R31 (Conjoined Units) increased to R4 (House & Flat/s) 0.0022387 cents R5 (Rural residence) in the dollar of R6 (Institution Residential capital value Accommodation) R9 (Holiday Home/Shack) R91 (Holiday Home/Shack Private Land)
Sorell R (Residential) Midway Point R1 (House or Cottage) Penna R2 (Flat/s) R3 (Unit/s) R30 (Villa Units) the rate of 0.0020000 is R31 (Conjoined Units) increased to R4 (House & Flat/s) 0.0023484 cents R5 (Rural residence) in the dollar of R6 (Institution Residential capital value Accommodation) R9 (Holiday Home/Shack) R91 (Holiday Home/Shack Private Land)
Bream Creek R1 (House or Cottage) Copping R10 (Shed/Carport) the rate of Forcett R3 (Unit/s) 0.0020000 is Kellevie decreased to R30 (Villa Units) Nugent 0.0020083 cents R4 (House & Flat/s) Orielton in the dollar of R5 (Rural residence) capital value Pawleena R9 (Holiday Home/Shack) Wattle Hill
Dunalley
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Connellys Marsh Boomer Bay Marion Bay 3. Separate Service Charges - Waste Management Services
Pursuant to section 94 of the Act, the Council hereby makes the following separate service charges for waste management services supplied by Council for the period commencing on 1 July 2015 and ending on 30 June 2016:
Description of Service Charge Charge ($) General Waste Collection 80L 126.40 General Waste Collection 120L 167.90 General Waste Collection 140L 167.90 General Waste Collection 240L 243.50 Recycling Service 140L 126.40 Recycling Service 240L 183.30
4. Fire Service Contribution
Pursuant to Section 81 of the Fire Service Act 1979 (Tas) for the period commencing on 1 July 2015 and ending on 30 June 2016 the Council hereby makes the following rates for the purpose of collecting the fire service contribution from all rateable land in the municipality:
(a) for all lands within the volunteer brigade rating district, a rate of 0.0033143 cents in the dollar of Assessed Annual Value with a minimum amount payable of $38.00; and
(b) for all general land, a rate of 0.0027899 cents in the dollar of Assessed Annual Value with a minimum amount payable of $38.00.
5. PAYMENT OF RATES AND CHARGES
5.1. Subject to clause 4.2, pursuant to section 124 of the Act, the rates and charges set out in paragraphs 1, 2 and 3 of this resolution will be payable by four (4) instalments in accordance with the following payment schedule:
(a) the first instalment must be made on or before the 30th day following the date of issue of the relevant rates notice made in accordance with section 122 of the Act;
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(b) the second instalment must be made on or before the 14th of October 2015; the third instalment must be made on or before the 13st of January 2016; and
(c) the fourth and final instalment must be made on or before the 16th of March 2016.
5.2. Pursuant to section 124 of the Act, upon request being made by a ratepayer the Council may enter into an agreement with that ratepayer whereby the Council may permit that ratepayer to pay the rates and charges set out in paragraphs 1, 2 and 3 of this resolution by regular instalments at intervals other than those set out in the payment schedule in clause 4.1 through a direct debit facility with the ratepayer’s financial institution.
5.3. Pursuant to section 128(1)(a) of the Act, in the event that any rates or charges payable to Council are not paid by the due date, a penalty of 8.50% of the relevant outstanding amount will be imposed on the relevant ratepayer.
5.4. Pursuant to section 128(1)(b) of the Act, daily interest will accrue on any rates or charges that remain unpaid after the date upon which they are due. The rate of penalty interest for the period commencing on 1 July 2015 and ending on 30 June 2016 will be the rate of 3.00% per annum, calculated daily.
6. RATES REMISSIONS
Pursuant to section 129(4) of the Act, the Council by absolute majority hereby grants the following remissions for the following classes of ratepayers:
(a) ratepayers who own rateable land which falls within Land Use Code ‘CO’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and is situated in the locality of Dunalley and has a total area of less than 0.2 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0070683;
(b) ratepayers who own rateable land which falls within Land Use Code ‘C10’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian
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Government as part of the Land Information System Tasmania) and is situated in the locality of Sorell and has a total area of between 0.050 and 0.051 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0037636;
(c) ratepayers who own rateable land which falls within Land Use Code ‘C14’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and has a total area of less than 0.3 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0070662;
(d) ratepayers who own rateable land which falls within Land Use Code ‘C34’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and is situated in the locality of Midway Point and has a total area of less than 0.3 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0020090;
(e) ratepayers who own rateable land which falls within Land Use Code ‘C8’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and has a total area of less than 0.2 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0020112;
(f) ratepayers who own rateable land which falls within Land Use Code ‘I0’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and is situated in the locality of Sorell and has a total area of less than 0.245 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0060129;
(g) ratepayers who own rateable land which falls within Land Use Code ‘I10’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and has a total area of less than 1.0 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0060129;
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(h) ratepayers who own rateable land which falls within Land Use Code ‘I11’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and is situated in the locality of Dodges Ferry and has a total area of less than 1.0 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0060129; ratepayers who own rateable land which falls within Land Use Code ‘I111’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and has a total area of less than 0.5 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0060129;
(i) ratepayers who own rateable land which falls within Land Use Code ‘L312’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and is situated in the locality of Bream Creek and has a total area of between 200 and 250 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0015032;
(j) ratepayers who own rateable land which falls within Land Use Code ‘L33’ (as set out in the most recent Land Use Codes provided by the Valuer-General and published on the internet by the Tasmanian Government as part of the Land Information System Tasmania) and is situated in the locality of Nugent and has a total area of between 50 and 55 hectares, the Council hereby remits the General Rate by reducing the cents in the dollar of capital value to 0.0020080; and
(k) ratepayers who meet the circumstances set out in the table below:
Class of Ratepayers Remission
The ratepayer: (a) owns a boatshed/marine structure but the fixed charge component of no other property in the Sorell the General Rate is remitted by Municipality; and being reduced to $330.00 (b) holds a current pensioner concession card.
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The ratepayer: (a) owns a boatshed/marine structure; and the fixed charge component of (b) owns a residence in the Sorell the General Rate is remitted by Municipality however the land upon being reduced to $330.00 which the boatshed/marine structure is situated does not adjoin the residence.
The ratepayer: (a) owns a boatshed/marine structure; and the fixed charge component of (b) owns a residence in the Sorell the General Rate is remitted by Municipality however the land upon being reduced to $275.00 which the boatshed/marine structure is situated does not adjoin the residence; however (c) the ratepayer holds a current pensioner concession card. Class of Ratepayers Remission
The ratepayer: (a) owns a boatshed/marine structure; and the fixed charge component of (b) owns a residence in the Sorell the General Rate is remitted by Municipality; and being reduced to $220.00 (c) the land upon which the boatshed/marine structure is situated adjoins the residence.
The ratepayer: (a) owns a boatshed/marine structure; and the fixed charge component of (b) owns a residence in the Sorell the General Rate is remitted by Municipality; and being reduced to $165.00 (c) the land upon which the boatshed/marine structure is situated adjoins the residence; and (d) the ratepayer holds a current pensioner concession card.
TINA HOUSE MANAGER FINANCE & INFORMATION 9 June 2015
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14.0 QUESTIONS FROM THE PUBLIC
This time is allocated for questions from the public. Questions are to be kept brief and specific to the topic to which they relate.
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CLOSED MEETING
Members are advised that items listed below in the CLOSED SESSION AGENDA are classified as CONFIDENTIAL ITEMS in accordance with the provisions of the Local Government Act 1993.
A Councillor must not discuss any item listed in a CLOSED SESSION AGENDA with any person (except another elected member, the General Manager or the author of a report to the closed session of Council or a Council Committee) without a specific resolution of the Council or a Council Committee that considered the report.
Section 338A (1) of the Local Government Act 1993 states that a Councillor must not disclose information:
(a) seen or heard by the Councillor at a meeting or part of a meeting of a council or council committee that is closed to the public that is not authorised by the council or council committee to be disclosed; or (b) given to the Councillor by the mayor, deputy mayor, chairperson of a meeting of the council or council committee or the general manager on the condition that it be kept confidential.
Section 338A (3) states that a member must not disclose information acquired as such a member on the condition that it be kept confidential.
Additionally, Section 339 of the Local Government Act 1993 states that:
(1) A councillor or a member must not make improper use of any information acquired as a councillor or member. (3) Improper use of information includes using the information – (a) to gain, directly or indirectly, an advantage or to avoid, directly or indirectly, a disadvantage for oneself, a member of one's family or a close associate; or (b) to cause any loss or damage to any council, controlling authority, single authority, joint authority or person.
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15.0 CLOSED MEETING ^
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16.0 ACRONYMNS
ACWC Arts & Cultural Working Committee AGM Annual General Meeting AIMS Asset Infrastructure Maintenance System ASU Australian Services Union BRU Bushfire Recovery Unit CAC Community Administration Centre CLRS Councillors CPR Cardiopulmonary Resuscitation CRDSJA Copping Refuse Disposal Site Joint Authority DASC Development Assessment Special Committee DEDTA Department Economic Development, Tourism & The Arts DSG Department of State Growth (formerly DIER) DFCRCC Dodges Ferry Community Recreation Centre Committee DPAC Department of Premier & Cabinet EOI Expressions of Interest EPA Environment Permit Authority EYLF Early Years Learning Framework EWaste Electronic Waste GG Girl Guides GM General Manager ICT Information Communication Technology JAWS JAWS Architects KRA Key Result Areas LGMA Local Government Manager’s Association LTI Lost Time Injury MAST Marine & Safety Tasmania MGR E&R Manager Engineering & Regulatory Services MGR F&I Manager Finance & Information MGR HR&CS Manager Human Resources, Customer & Community Services NBN National Broadband Network NRM Natural Resource Management PCYC Police & Citizens Youth Club RDA Regional Development Australia RSL Returned Services League RTI Right to Information SEI South East Irrigation SERDA South East Region Development Association SMH Sorell Memorial Hall SMT Senior Management Team STAARC Sorell/Tasman Affected Area Recovery Committee STCA Southern Tasmanian Councils Association SWSA Southern Waste Strategy Association TCF Tasmanian Community Fund TFS Tasmania Fire Service TOR Terms of Reference TW Tas Water
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