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This Meeting Will Be Taped Please Turn Off All Electronic Communication Devices and Place Cell Phones on Vibrate Ogle County

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This Meeting Will Be Taped Please Turn Off All Electronic Communication Devices and Place Cell Phones on Vibrate Ogle County This meeting will be taped Please turn off all electronic communication devices and place cell phones on vibrate Ogle County Board Meeting Agenda Tuesday, April 21, 2015 at 5:30 p.m. Call to Order: Roll Call: Invocation & Pledge of Allegiance: Brooks Presentations – Mental Health 708 Board - Kathe Wilson, President Recognition of Service – Lloyd Funk, Planning Commission and Jason Sword, Zoning Board of Appeals Consent Agenda Items – by Roll Call Vote 1. Approval of March 17, 2015 County Board Meeting Minutes 2. Accept Monthly Reports – Treasurer, County Clerk & Recorder and Circuit Clerk 3. Appointments – a. Forreston Fire Protection District - Richard L. Runte - R-2015-0401 b. Leaf River Fire Protection District – Julie A. Anderson - R-2015-0402 c. Lynn-Scott-Rock Fire Protection District – Rodney E. Hayenga - R-2015-0403 d. Oregon Fire Protection District – Brian A. Stuart - R-2015-0404 e. Lost Lake RCD – James A. Brown - R-2015-0405 f. Planning Commission – Thomas K. Smith - R-2015-0406 g. Planning Commission – Alan L. Nelson - R-2015-0407 h. Zoning Board of Appeals – Cody D. Considine - R-2015-0408 i. Zoning Board of Appeals Chairman – Randy Ocken – R-2015-0415 4. Resignations – none 5. Vacancies - Board of Review – (Republican candidates) – 2 vacancies Board of Health – 1 unexpired term ends 11/30/2015 Mental Health 708 Board – 2 five year terms Mental Health 708 Board - 2 unexpired terms end 11/30/2015 Ogle County Civic Center Authority – 6 vacancies Franklin Grove Fire Protection District – 1 vacancy Application and Resumé deadline – Friday, May 1, 2015 at 4:30 p.m. in the County Clerk’s Office located at 105 S. 5th St – Suite 104, Oregon, IL Byron Museum District – 1 vacancy Application and Resumé deadline – Friday, May 29, 2015 at 4:30 p.m. in the County Clerk’s Office located at 105 S. 5th St – Suite 104, Oregon, IL 6. Ogle County Claims – Department Claims – March 2015 - $15,684.49 County Board Payments – April 21, 2015 - $134,654.66 County Highway Fund – $86,916.74 - 1 - 7. Communications – Sales Tax for January 2014 was $29,590.93 and $59,956.89 Sales Tax for January 2015 was $36,348.24 and $59,765.28 Illinois Dept. of Corrections – 2015 Jail Inspection Report – on file in County Clerk’s Office Zoning – none Public Comment – Reports and Recommendations of Committees – Executive: o Oregon VFW Post #8739 Veterans Memorial – R-2015-0409 o Support Senate Bill 1390 – Truck Length – R-2015-0410 Long Range Planning: o Long Range Bills – R-2015-0411 o Project Update Road & Bridge: o County Sealcoat - 15-00000-02-GM - $262,000 from County Motor Fuel Tax (MFT) Fund and $262,0000 from Federal Aid Matching fund – R-2015-0412 o Leaf River & Montague Rds – Culvert Replacements - 14-00307-00-BR - $257,000 from County Bridge Fund- R-2015-0413 o Altered Speed Zone Ordinance - Cliff Road between Mud Creek Road and Hill Road to 35 MPH – O-2015-0401 State’s Attorney and Juvenile & Probation: o Open Closed Minutes – R-2015-0414 Unfinished and New Business: Chairman Comments: Vice-Chairman Comments: Closed Session (if needed for possible action) Adjournment Motion to adjourn until Tuesday, May 19, 2015 at 5:30 p.m. Agenda will be posted at the following locations on Friday after 4:00 p.m. 105 S. 5th Street, Oregon, IL www.oglecounty.org - 2 - County Infrastructure Committee Meeting Tentative Minutes April 14, 2015 1. Call to order: Chairman Gronewold calls meeting to order at 2:00 p.m. Committee Members present: Finfrock, Heuer, Griffin, Kenney, Bolin and Typer. Others present: Nordman, Gouker (enters at 2:08 p.m.) and State’s Attorney Eric Morrow (enters at 2:08 p.m.). 2. Approval of Minutes: Motion by Finfrock to approve the March 10, 2015 minutes, 2nd by Kenney. Motion carries. 3. Approval of Bills: ♦ Review of Credit Card Billing – none ♦ Review of Department Claims - $7,348.49. Motion by Finfrock that bills have been reviewed, 2nd by Griffin. The committee decides to move the bill of $158.90 for the crowd control gate to Long Range. The new total is $7,189.59. Motion carries. ♦ Building and Grounds - $44,814.86. Motion to approve bills by Kenney, 2nd by Finfrock. Motion carries. ♦ Central Purchasing – no bills ♦ IT/NITT bills - $4,247.70. Motion by Kenney to send bills to the Finance Committee, 2nd by Griffin. Motion carries. 4. IT/NITT Discussion and Comments: Finfrock mentions Larry Callant would like to have his own credit card for IT. Typer asks who his Department Head is. After a little discussion the consensus of the committee is to send it to the Finance committee since they approve the bills. 5. Public Comment: none 6. Infrastructure Discussion: ♦ Repair Update: tabled 7. IT/NITT Discussion and Comments: Finfrock states the last meeting for NITT was on March 26 and they are working on better marketing. 8. Old Business: ♦ Service Contracts: none ♦ Griffin Report: Griffin states he spoke with Debbie Dickson at the Oregon Chamber of Commerce for decorating the courthouse during the Candlelight Walk and she has not gotten back to him. 9. New Business: ♦ Intergovernmental Cooperation Agreement for Weld Park: State’s Attorney Eric Morrow reviewed this agreement which is basically the same one from last year just updated. It has been approved by the Sheriff as well. The Byron Forest Preserve states the one from last year was never executed but Morrow will look into it. Motion by Kenney to send the Agreement to the Board, 2nd by Bolin. Motion carries. ♦ Courthouse Utilities: Griffin states there is a repair that needs to be done with the electrical power supplied to the jail and the courthouse. A quote came in to run electrical cabling underground across the parking lot at $12,800.00. Gouker states ComEd will trench it and replace the line at no cost to us but we would have to pay for a conduit. Finfrock thought they talked about trenching along the terrace rather than the parking lot that would cost a lot less. He will check into this option. Motion by Bolin to approve repairs in an amount not to exceed $12,800.00 with a 3rd option, 2nd by Typer. Finfrock will follow up with the 3rd quote. Motion carries. 10. Possible closed session per 5 ILCS 120/2 for possible pending litigation: Motion by Kenney to go into closed session, 2nd by Typer. Roll call vote: Finfrock – no, Bolin – yes, Griffin – yes, Heuer – yes, Kenney – yes, Typer – yes and Gronewold – yes. Motion carries. Enter closed session at 2:31 p.m. Return to open session at 2:38 p.m. 11. Adjournment: With no further business, Chairman Gronewold adjourns the meeting at 2:38 p.m. Respectfully submitted, Courtney Warren COUNTY SECURITY COMMITTEE MEETING Tentative Minutes April 14, 2015 1. Call to order: Chairwoman Nordman calls the meeting to order at 1:00 p.m. Committee Members Present: Gronewold, Meyers, McKinney, Colbert, Brooks (enters at 1:32 p.m.) and Saunders. Others: Typer and Sheriff’s Accounts Payable Clerk Wendy Smice. 2. Approval of Minutes: Motion by Gronewold to approve minutes from March 10, 2015, 2nd by McKinney. Motion carries. 3. Public comment: none 4. Approval of bills: • Review of Credit Card Billing: none • Review of Department Billing: . Sheriff’s Office: Motion by Colbert that bills totaling $1,087.92 have been reviewed, 2nd by Saunders. Motion carries. Emergency Communications: Motion by McKinney that bills totaling $1,254.93 have been reviewed, 2nd by Meyers. Motion carries. Corrections: Motion by Colbert that bills totaling $10.00 have been reviewed, 2nd by McKinney. Motion carries. OCEMA: Motion by Colbert that bills totaling $226.64 have been reviewed, 2nd by McKinney. Motion carries. • Sheriff: . Sheriff’s Office: Motion by Gronewold to approve bills totaling $8,780.42, 2nd by McKinney. Motion carries. Emergency Communications: Motion by Colbert to approve bills totaling $881.09, 2nd by McKinney. Motion carries. Corrections: Motion by McKinney to approve bills totaling $22,806.91, 2nd by Gronewold. Motion carries. OCEMA: Motion by Colbert to approve bills totaling $2,170.17, 2nd by McKinney. Motion carries. • Coroner: Motion by Gronewold to approve bills totaling $2,516.98, 2nd by Meyers. Motion carries. 5. Coroner Discussion/Comments: none 6. Sheriff Discussion/Comments: • Sheriff’s Accounts Payable Clerk Wendy Smice states the new Public Safety Complex is up and running and everyone has moved in. Right now they are working on the phones. • The committee reviews the Sheriff’s reports. 7. Safety Discussion/Comments: none 8. Closed Session for Personnel and Litigation per ILCS 120/2 (c)(2): none 9. New Business: none 10. Adjournment: With no further business Chairwoman Nordman adjourns the meeting at 1:41 p.m. Respectfully submitted, Courtney Warren EXECUTIVE COMMITTEE MEETING Tentative Minutes April 14, 2015 1. Call to order: Chairman Gouker calls the meeting to order at 6:00 p.m. Committee members present: Sparrow, Nordman, O’Brien, Welty, Griffin (enters at 6:26 p.m.) and Finfrock. Others present: Typer and Emergency Management Coordinator Tom Richter (leaves at 6:20 p.m.). 2. Approval of Minutes: Motion by Finfrock to approve the March 10, 2015 minutes, 2nd by Sparrow. Motion carries. 3. Public Comment: Emergency Management Coordinator Tom Richter goes over the situation reports and action plans they were working under during the disaster recovery period. He states everything has gone extremely well, but there have been some hindrances that this committee will need to address. He states there were some critical IT failures and he had no IT support during this period. He understands the timing was not good with the move into the new building so they overcame this obstacle and they are now ahead of the curve.
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