E2120

EMP Checklist for Construction and Rehabilitation Activities

General Guidelines for use of EMP checklist:

For low-risk topologies, such as school and hospital rehabilitation activities, the ECA

Public Disclosure Authorized safeguards team developed an alternative to the current EMP format to provide an opportunity for a more streamlined approach to preparing EMPs for minor rehabilitation or small-scale works in building construction, in the health, education and public services sectors. The checklist-type format has been developed to provide “example good practices” and designed to be user friendly and compatible with safeguard requirements.

The EMP checklist-type format attempts to cover typical core mitigation approaches to civil works contracts with small, localized impacts. It is accepted that this format provides the key elements of an Environmental Management Plan (EMP) or Environmental Management Framework (EMF) to meet World Bank Environmental Assessment requirements under OP 4.01. The intention of this checklist is that it would be applicable as guidelines for the small works contractors and constitute an

Public Disclosure Authorized integral part of bidding documents for contractors carrying out small civil works under Bank-financed projects.

The checklist has three sections:

Part 1 includes a descriptive part that characterizes the project and specifies in terms the institutional and legislative aspects, the technical project content, the potential need for capacity building program and description of the public consultation process. This section could be up to two pages long. Attachments for additional information can be supplemented when needed. Part 2 includes an environmental and social screening checklist, where activities and potential environmental issues can be checked in a simple Yes/No format. If any given activity/issue is triggered by checking “yes”, a reference is made to Public Disclosure Authorized the appropriate section in the following table, which contains clearly formulated management and mitigation measures. Part 3 represents the monitoring plan for activities during project construction and implementation. It retains the same format required for EMPs proposed under normal Bank requirements for Category B projects. It is the intent of this checklist that Part 2 and Part 3 be included into the bidding documents for contractors, priced during the bidding process and diligent implementation supervised during works execution.

Public Disclosure Authorized CONTENTS

1. General Project and Site Information

2. Safeguards Information

3. Mitigation Measures

4. Monitoring Plan PART 1: GENERAL PROJECT AND SITE INFORMATION

INSTITUTIONAL & ADMINISTRATIVE Country Former Yugoslav Republic of Macedonia (FYR Macedonia) Project title Conditional Cash Transfer Project Scope of project and The project development objectives are to strengthen the effectiveness and activity efficiency of FYR Macedonia’s social safety net through (a) the introduction of conditional cash transfers; and (b) improvements in the administration, oversight, monitoring, and evaluation of social assistance transfers. The transfers will be used for reducing poverty, enhancing human capital and aim towards improving the future opportunities of the recipients.

An assessment of the physical conditions in existing Social Work Centers (SWCs) which will be supported under the project indicated that some renovation/reconstruction work would be needed to ensure successful operation of those SCWs. The project would support the most necessary renovation/reconstruction work on the existing premises of the SWCs. No new construction would be financed, and only rehabilitation and reconstruction work of existing buildings within their existing footprint will be undertaken.. Institutional WB Project Management Local Counterpart and/or Recipient arrangements (Project Team Leader) Project Director (Name and contacts) Snjezana Plevko Vesna Petkovic [email protected] [email protected]

Implementation Safeguard Supervision Local Counterpart Local Inspectorate Contactor arrangements Supervision Supervision

(Name and contacts) N/A N/A N/A N/A SITE DESCRIPTION Name of site 33 Social Work Centers (SWCs): Berovo, Bitola, Makedonski Brod, Vinica, Gevgelija, Gostivar, Debar, Delcevo, Kavadarci, Kicevo, Kocani, Kriva Palanka, Krusevo, Kumanovo, Negotino, Ohrid, Prilep, Probistip, Radovis, Resen, Sveti Nikole, SWC Skopje Headquarter, Skopje – municipality Gazi Baba, Skopje – municipality Cair, Skopje – municipality Suto Orizari, Skopje – municipality Kisela voda, Skopje – municipality Centar, Skopje – municipality Karpos, Struga, Strumica, Tetovo, Veles, Stip.

Describe site location The 33 SWCs are located in different parts of FYR Macedonia to ensure an easy access to entire population to the social services.

SWC Berovo is located in a residential building (basement and 4 floors). The office premises in the building have separate entrance. Total usable area of the SWC including offices, circulation area and waiting rooms is 96.50m2. The building is constructed in 1977.

SWC Bitola is located in an office building (1 floor). The building is constructed in 1985. It is a solid construction which covers 946 m2 of usable area including offices, circulation area and waiting rooms.

SWC Makedonski Brod is located at the exit of the town on the regional road to Prilep. The premises are located in an office building (basement and ground floor). The building is constructed in 1950. Total usable area of the SWC including offices, circulation area and waiting rooms is 170 m2.

SWC Gevgelija is located in an office building (basement, ground floor and 1 floor) constructed in 1985. The total usable area of the SWC including offices, circulation area and waiting rooms is 156 m2.

SWC Gostivar is located in an office building (ground floor and 1 floor). The building is constructed in 1946 and enlarged in 1970. The total usable area of the SWC including offices, circulation area and waiting rooms is 440 m2.

SWC Debar is located in an office building (basement, ground floor and 2 floors). The building is constructed in 1980. The total usable area of the SWC including offices, circulation area and waiting rooms is 290m2.

SWC Delcevo is located on a ground floor of a residential building. The SWC was built in 1985. The total usable area of the SWC including offices, circulation area and waiting rooms is 117m2.

SWC Kavadarci is located in an office building (ground floor plus two floors). The building is constructed in 1965. The total usable area of the SWC including offices, circulation area and waiting rooms is 156m2.

SWC Kicevo is located in an office building (basement, ground floor and 1 floor) with two separate entrances in the center of the town. The building is constructed in 1995. The total usable area of the SWC including offices, circulation area and waiting rooms is 650m2.

SWC Kocani is located on the ground floor of a residential building in the center of Kocani. It has a separate entrance. The building is constructed in 1982.

SWC Kriva Palanka is located in an office building (basement, ground floor and 2 floors) with total usable area of 350 m2.

SWC Krusevo is located in an office building (basement, ground floor and 2 floors). The building is constructed in 1975 with total usable area of 120m2.

SWC Kumanovo is located in an office building (basement, ground floor and 1 floor). The building was built in 1960, but the area that is used by the SWC is an addition to the main building that has been built in 1995.

SWC Negotino is located in a prefabricated building. Total usable area is 176m2.

SWC Ohrid is located in an office building (ground floor + 1 floor) in the industrial part of the town. The SWC building is an addition of the existing building of the Social Work Bureau. The main building was built in 1974 and the addition in 1994. The total usable area is 378 m2.

SWC Prilep is located in an office building in the center of the town. The building was built in 1975 and has usable space of 450m2.

SWC Probistip is located in an office building in the center of the town. The building was built in 1978 and it has usable space of 406 m2.

SWC Radovis is located in an office building (first floor and second floor) which was built in 1975 and has usable space of 160m2.

SWC Resen is located in an office building, constructed in 1998, and it has a usable space of 320m2.

SWC Sveti Nikole is located in an office building (basement and first floor) built in 1984 and with usable space of 147 m2.

SWC Struga is located on the first floor of a residential building, with a separate entrance. The total usable area is 252m2.

SWC Strumica is located on the mezzanine level of a residential building at the entrance of the City. The office has a separate entrance. The building was built in 1982 and it has usable space of 300 m2.

SWC Tetovo is located in an office building (ground floor and 1 floor). The building was built in 1957 and it has usable space of 985 m2.

SWC Veles is located on a first floor of a residential building, with a separate entrance. The building was built in 1975 and it has usable space of 292 m2.

SWC Vinica is located on the ground floor of a residential building, with a separate entrance. The building was built in 1981 and has usable area of 69m2.

SWC Stip is located in an independent office building (basement, ground floor, first floor). The building was built in 1977.

6 SWCs in the municipality of Skopje (Gazi Baba, Cair, Suto Orizari, Kisela voda, Centar, and Karpos) are located in the prefabricated buildings built in 1964 (after the earthquake).

See Attachment 1: Site Map [ X]Y [ ] N

Who owns the land? SWC Berovo (SWC); SWC Resen (SWC); SWC Bitola (shared ownership between SWC Sveti Nikole (basement and first SWC and the Union of Humanitarian floor owned by the SWC while the organization); owner of the ground floor is Union of SWC Makedonski Brod (FYR Humanitarian Organization); Macedonia); SWC Struga (no available data for the SWC Gevgelija (shared ownership ownership); between SWC and the Union of SWC Strumica (SWC); Humanitarian organization); SWC SWC Tetovo (no available data for the Gostivar (SWC); ownership); SWC Debar (SWC); SWC Veles (SWC); SWC Delcevo (SWC); SWC Vinica (SWC); SWC Kavadarci (FYR Macedonia); SWC Stip (SWC); SWC Kicevo (SWC); SWC Gazi Baba (owned by SWC Kocani (ongoing court procedure municipality of Gazi Baba); for proving the ownership of the SWC); SWC Cair (Ministry of Labor and SWC Kriva Palanka (FYR Social Policy); Macedonia); SWC Suto Orizari (Municipality Suto SWC Krusevo (FYR Macedonia); Orizari); SWC Kumanovo (FYR Macedonia); SWC Kisela Voda (shared ownership SWC Negotino (FYR Macedonia); between SWC and Municipality of Kisela Voda); SWC Ohrid (SWC); SWC Centar (Municipality of Centar); SWC Prilep (FYR Macedonia); SWC SWC Karpos (not regulated Probistip (SWC); ownership); SWC Radovis (SWC);

Description of The Social Work Centers (SWCs) are the basic public social protection institutions geographic, physical, in FYR Macedonia. They are responsible for addressing the social protection needs biological, geological, of the population in terms of social assistance and function on a territorial principle hydrographic and in multidisciplinary teams composed of social workers and lawyers. In FYR socio-economic context Macedonia there are 27 inter municipal SWCs, each covering the social protection needs of the population from the territories of several municipalities. The Inter municipal Centre for Social Work in Skopje (ICSW) is the only SWC with 6 dispersed units of the Department for social work, in 6 municipalities in Skopje.

The main objectives of the SWCs is the enforcing of :

- the rights of social protection envisaged within the Law on Social Protection and the Family law; - the rights envisaged within the Law on Child Protection; - some of the requirements of the Criminal Code: - other activities according to the law on Social Protection.

A great majority of the staff of the SWC has a university degree. Professions include social workers, pedagogues , psychologists , defectologists , nurses , lawyers and administrative workers .Apart from the construction part, the offices of the SWC need interventions in respect to the office furniture and the equipment that is being used at this moment, due to the performance that this equipment offers and the state that it is in. The premises occupied by the SWC are in urban settings and in some cases located in multiple use buildings, with the space being shared with other government agencies. More detailed site by site description can be found in the Site Description part of this document. Locations and distance To be determined on site-specific basis for material sourcing, especially aggregates, water, stones? LEGISLATION Identify national & Law on Environment (Official Gazette 2004), Pollution limits are regulated by the local legislation & following laws: Constitution of FYR Macedonia and Constitutional Law; Law on permits that apply to Environment; Law on Spatial Planning (Official Gazette 51/05); Law on Ambient project activity Air (Official Gazette 67/04); Law on Waste (Official Gazette 68/04 and 71/04); Law on Waters (Official Gazette 02/07); Law on Nature Protection (Official Gazette 68/04); Law on Construction (Official Gazette 51/05); Law on Noise Protection (Official Gazette 21/84); Law on Standardization (Official Gazette 54/02); Law on Fire Protection (Official Gazette 43/86, 37/88, 36/90, 12/93), as well as regulations defining limits for the quality of the environment, and conventions ratified, such as: Regulation on Maximal Allowed Concentrations for the Pollutants Discharge in the Air by Pollution Sources (Official Gazette 3/1990); Regulation on Periodical Examination of Chemical and Physical Damaging and Micro- and Macro- Climate (Official Gazette 26/67, 39/93 and 31/98); Decision on Noise Pollution to the Citizens (Official Gazette 66/99, 102/00 and 2/02); Regulation on Standards and Norms in Building Design (Official Gazette18/99); Regulation on Classification of Water Streams, Lakes, Accumulations and Underground Waters (Official Gazette 18/99); Law on Ratification of the Convention on Trans-boundary EIA – ESPO Convention (Official Gazette 44/99); Law on Ratification of the Convention of Preservation of Wildlife, Fauna and Habitat in Europe (Official Gazette 44/97); Law on Ratification of the Convention for Biodiversity (Official Gazette 54/97); Law on Ratification of the Convention for Access to Information, Public Participation in Decision and Access to Justice in Regard to Environment (Official Gazette 40/99) PUBLIC CONSULTATION Identify when / where Local public consultations will be undertaken prior to initiating works at each the public consultation site. process took place INSTITUTIONAL CAPACITY BUILDING Will there be any [ X] N or [ ]Y if Yes, Attachment 2 includes the capacity building program capacity building?

PART 2: SAFEGUARDS INFORMATION

ENVIRONMENTAL /SOCIAL SCREENING Activity Status Triggered Actions A. Building rehabilitation [] Yes [ ] No See Section A below B. Minor new construction [ ] Yes [] No See Section A below Will the site C. Individual wastewater treatment system [ ] Yes [] No See Section B below activity D. Historic building(s) and districts [ ] Yes [] No See Section C below include/involve 1 any of the E. Acquisition of land [ ] Yes [] No See Section D below following?? F. Hazardous or toxic materials2 [] Yes [ ] No See Section E below G. Impacts on forests and/or protected areas [ ] Yes [] No See Section F below H. Handling / management of medical waste [ ] Yes [] No See Section G below I. Traffic and Pedestrian Safety [] Yes [ ] No See Section H below

1 Land acquisitions includes displacement of people, change of livelihood encroachment on private property this is to land that is purchased/transferred and affects people who are living and/or squatters and/or operate a business (kiosks) on land that is being acquired. 2 Toxic / hazardous material includes but is not limited to asbestos, toxic paints, noxious solvents, removal of lead paint, etc. PART 3: MITIGATION MEASURES

ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST 0. General Conditions Notification and Worker (a) The local construction and environment inspectorates and communities have been notified of upcoming activities Safety (b) The public has been notified of the works through appropriate notification in the media and/or at publicly accessible sites (including the site of the works) (c) All legally required permits have been acquired for construction and/or rehabilitation (d) The Contractor formally agrees that all work will be carried out in a safe and disciplined manner designed to minimize impacts on neighboring residents and environment. (e) Workers’ PPE will comply with international good practice (always hardhats, as needed masks and safety glasses, harnesses and safety boots) (f) Appropriate signposting of the sites will inform workers of key rules and regulations to follow. A. General Rehabilitation Air Quality (a) During interior demolition debris-chutes shall be used above the first floor and /or Construction (b) Demolition debris shall be kept in controlled area and sprayed with water mist to reduce debris dust Activities (c) During pneumatic drilling/wall destruction dust shall be suppressed by ongoing water spraying and/or installing dust screen enclosures at site (d) The surrounding environment (side walks, roads) shall be kept free of debris to minimize dust (e) There will be no open burning of construction / waste material at the site (f) There will be no excessive idling of construction vehicles at sites Noise (a) Construction noise will be limited to restricted times agreed to in the permit (b) During operations the engine covers of generators, air compressors and other powered mechanical equipment shall be closed, and equipment placed as far away from residential areas as possible Water Quality (a) The site will establish appropriate erosion and sediment control measures such as e.g. hay bales and / or silt fences to prevent sediment from moving off site and causing excessive turbidity in nearby streams and rivers. Waste management (a) Waste collection and disposal pathways and sites will be identified for all major waste types expected from demolition and construction activities. (b) Mineral construction and demolition wastes will be separated from general refuse, organic, liquid and chemical wastes by on-site sorting and stored in appropriate containers. (c) Construction waste will be collected and disposed properly by licensed collectors (d) The records of waste disposal will be maintained as proof for proper management as designed. (e) Whenever feasible the contractor will reuse and recycle appropriate and viable materials (except asbestos)

B. Individual wastewater Water Quality (a) The approach to handling sanitary wastes and wastewater from building sites (installation or reconstruction) treatment system must be approved by the local authorities (b) Before being discharged into receiving waters, effluents from individual wastewater systems must be treated in order to meet the minimal quality criteria set out by national guidelines on effluent quality and wastewater treatment (c) Monitoring of new wastewater systems (before/after) will be carried out (d) Construction vehicles and machinery will be washed only in designated areas where runoff will not pollute natural surface water bodies. C. Historic building(s) Cultural Heritage (a) If the building is a designated historic structure, very close to such a structure, or located in a designated historic district, notification shall be made and approvals/permits be obtained from local authorities and all construction activities planned and carried out in line with local and national legislation. (b) It shall be ensured that provisions are put in place so that artifacts or other possible “chance finds” encountered in excavation or construction are noted and registered, responsible officials contacted, and works activities delayed or modified to account for such finds.

ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST D. Acquisition of land Land Acquisition (a) If expropriation of land was not expected but is required, or if loss of access to income of legal or illegal users of Plan/Framework land was not expected but may occur, that the Bank’s Task Team Leader shall be immediately consulted. (b) The approved Land Acquisition Plan/Framework (if required by the project) will be implemented E. Toxic Materials Asbestos management (a) If asbestos is located on the project site, it shall be marked clearly as hazardous material (b) When possible the asbestos will be appropriately contained and sealed to minimize exposure (c) The asbestos prior to removal (if removal is necessary) will be treated with a wetting agent to minimize asbestos dust (d) Asbestos will be handled and disposed by skilled & experienced professionals (e) If asbestos material is be stored temporarily, the wastes should be securely enclosed inside closed containments and marked appropriately. Security measures will be taken against unauthorized removal from the site. (f) The removed asbestos will not be reused Toxic / hazardous waste (a) Temporarily storage on site of all hazardous or toxic substances will be in safe containers labeled with details of management composition, properties and handling information (b) The containers of hazardous substances shall be placed in an leak-proof container to prevent spillage and leaching (c) The wastes shall be transported by specially licensed carriers and disposed in a licensed facility. (d) Paints with toxic ingredients or solvents or lead-based paints will not be used F. Affected forests, Protection (a) All recognized natural habitats, wetlands and protected areas in the immediate vicinity of the activity will not be wetlands and/or protected damaged or exploited, all staff will be strictly prohibited from hunting, foraging, logging or other damaging areas activities. (b) A survey and an inventory shall be made of large trees in the vicinity of the construction activity, large trees shall be marked and cordoned off with fencing, their root system protected, and any damage to the trees avoided (c) Adjacent wetlands and streams shall be protected from construction site run-off with appropriate erosion and sediment control feature to include by not limited to hay bales and silt fences (d) There will be no unlicensed borrow pits, quarries or waste dumps in adjacent areas, especially not in protected areas. G. Disposal of medical Infrastructure for medical (a) In compliance with national regulations the contractor will insure that newly constructed and/or rehabilitated waste waste management health care facilities include sufficient infrastructure for medical waste handling and disposal; this includes and not limited to: ƒ Special facilities for segregated healthcare waste (including soiled instruments “sharps”, and human tissue or fluids) from other waste disposal; and ƒ Appropriate storage facilities for medical waste are in place; and ƒ If the activity includes facility-based treatment, appropriate disposal options are in place and operational H Traffic and Pedestrian Direct or indirect hazards (b) In compliance with national regulations the contractor will insure that the construction site is properly secured Safety to public traffic and and construction related traffic regulated. This includes but is not limited to pedestrians by ƒ Signposting, warning signs, barriers and traffic diversions: site will be clearly visible and the public warned construction of all potential hazards ƒ Traffic management system and staff training, especially for site access and near-site heavy traffic. activities Provision of safe passages and crossings for pedestrians where construction traffic interferes. ƒ Adjustment of working hours to local traffic patterns, e.g. avoiding major transport activities during rush hours or times of livestock movement ƒ Active traffic management by trained and visible staff at the site, if required for safe and convenient passage for the public. ƒ Ensuring safe and continuous access to office facilities, shops and residences during renovation activities, if the buildings stay open for the public. PART 4: MONITORING PLAN

When Why What Where How Cost Who (Define the (Is the parameter Phase (Is the parameter (Is the parameter (Is the parameter (if not included (Is responsible frequency / or being to be monitored?) to be monitored?) to be monitored?) in project budget) for monitoring?) continuous?) monitored?)

During activity preparation

During activity implementation

During activity supervision