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Job Description Employee Name: Job Description Job Title: Transition Specialist Department: Special Education Reports To: Coordinator Salary: Classified salary schedule – Range 13 – 220 calendar days JOB SUMMARY Provides services to prepare secondary students for transition to adulthood. Areas of services include employment, community training, and connecting students and families with community resources and services where appropriate. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned. 1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks. 2. Coordinates with school districts and Vocational Rehabilitation (VR) Services to identify students for referral to VRS. 3. Provides recommendations about needed supports to help students be successful working on transition-related activities and assists with the development of a transition plan. 4. Sets and manages student schedules for job shadowing, work experience and other transition related learning activities. 5. Develops community contacts for potential work experience sites. 6. Provides appropriate work/transition opportunities based on student needs and skills. 7. Develops students' communication and social interaction skills through specific instruction and intervention using other available staff to assist when necessary. 8. With supervisor input, develops and implements employer feedback forms to provide instruction to students. 9. Maintains appropriate data for on-the-job training feedback to students. 10. Under direction of supervisor, completes interest inventories and other formal and informal vocational assessments. 11. Assists students in selecting appropriate job experiences and post-high school vocational and educational goals. 12. Seeks to maintain close contact and communication with employers using data collected on the job to adjust interventions and strategies that assist students to be successful on-the-job. 13. Tracks and reports on student informational data as outlined in Youth Transition Program Grant. 14. Oversees the maintenance and processing of a variety of confidential records and data. 15. Maintains ongoing and open communication with other outside agency service providers to help in planning transitions into the adult world of work or further education training at the direction of the supervisor. 16. Seeks to resolve employer/student workplace conflicts. 17. Maintains open communication with participating school districts and Oregon Vocational Rehabilitation. 18. Identifies professional strengths and limitations and sets and meets performance goals. Page 1 of 4 19. Creates a positive work environment by: a. Tolerating others' points of view b. Soliciting input from others c. Resolving conflict at the lowest level possible d. Responding effectively to crisis situations 20. Acts conscientiously by: a. Maintaining good attendance b. Being punctual for stated office hours and meetings c. Notifying appropriate staff and others of absences and schedule changes in a timely manner d. Completes required paperwork in specific time and manner. 19. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same. 20. Provides supervisor with a vision of how to move the transition program forward based on students needs. 21. Provides IEP teams with relevant pre-employment and employment needs. 22. Provides students with a stable resource to process concerns and promote good work ethics. 23. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public. 24. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player. 25. Must bring issues of non-compliance to the attention of the District. MARGINAL DUTIES AND RESPONSIBILITIES Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned. 1. Transports students around the community as needed. 2. Answers telephone. 3. Types/Generates grammatically correct documents as necessary. 4. Utilizes email. 5. Faxes documents. 6. Files documents. 7. Delivers paperwork to various locations. 8. Orders supplies as needed. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Education and/or Experience: High school diploma or general education degree (GED); and one-to-three months of related experience and/or training; or equivalent combination of education and experience. • Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit. Page 2 of 4 • Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to effectively present information to students, employers and community members. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. • Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. • Computer Skills: General knowledge of computer usage and ability to use word processing and spreadsheet software, e-mail and Internet. • Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents and members of the community. Ability to exercise good judgment and meet timelines while working in a dynamic environment. • Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved. • Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD. • Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, sit and use hands for fine manipulation, handle or feel. The employee is frequently required to stand. The employee is occasionally required to reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions and works with standard office and/or instructional equipment with moving mechanical parts. Page 3 of 4 SAFETY REQUIREMENTS 1. Compliance with all safety rules, protocols, and procedures established at each specific work site. 2. Completion of mandatory written reports after a safety or security incident. 3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site. 4. Maintain situational awareness of the environment at all times. OTHER Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable. Prepared By: Willamette ESD Date Revised: July 2018 I have read and understand this job description. Printed Name Signature Date Page 4 of 4 .
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