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444-6866 Board of Directors

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444-6866 Board of Directors OMAHA-COUNCIL BLUFFS METROPOLITAN AREA PLANNING AGENCY 2222 Cuming Street, Omaha (402) 444-6866 BOARD OF DIRECTORS MEETING Thursday, May 31, 2018 1:30 p.m. AGENDA This meeting of the Metropolitan Area Planning Agency Board of Directors will be conducted in compliance with the Nebraska Statues of the Open Meetings Act. For reference, the Open Meetings Act is posted on the wall of the Board Room. A. ROLL CALL / INTRODUCTIONS B. BOARD MINUTES of the April 26, 2018 meeting. (ACTION) C. FINANCE COMMITTEE MINUTES of the May 23, 2018 meeting. (ACTION) D. AGENCY REPORTS & PRESENTATIONS – (INFO) 1. AGENCY REPORTS a. Executive Director’s Report (includes Monthly Report) – Greg Youell 2. EQUITY GROWTH PROFILE UPDATE – Ms. Vicki Quaites-Ferris, Equity & Engagement Committee Chair E. PUBLIC COMMENTS – See Footnote F. CONSENT AGENDA – (ACTION) Any individual item may be removed by a Board Member for special discussion and consideration. Unless there is an exception, these items will be approved as one with a single vote of the Board of Directors. 1. FINAL CONTRACT PAYMENT – Lovgren – $8,192.50 2. JULY INSURANCE RENEWALS – The Board will consider renewal of MAPA’s Life / AD&D, Long Term Disability and Dental Plan. a. Life / AD&D b. Long Term Disability c. Dental Plan 3. TRAVEL – 2018 TRB TOOLS OF THE TRADE CONFERENCE – KANSAS CITY, MO – (ACTION) The Board will consider approval of travel for Kansas City, MO for staff members Mike Helgerson and Josh Corrigan to attend the 2018 TRB Tools of the Trade Conference on August 22 – 24, 2018. G. OLD BUSINESS 1. FY 2018 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AMENDMENT #7 – (ACTION) The Board will consider approval of amendment #7 to the FY 2018 TIP. 2. 2040 LONG RANGE TRANSPORTATION PLAN (LRTP) AMENDMENT #7 – (ACTION) The Board will consider approval of amendment #7 to the 2040 LRTP. 3. ADDITIONAL FY18 OFFICE REMODEL FUNDS – (ACTION) The Board will consider for approval additional funds for the FY18 Office Remodel in the amount of $22,873. H. NEW BUSINESS 1. NEW CONTRACTS – (ACTION) The Board will consider for approval the new contracts listed below. a. Bellevue Bridge Study not to exceed $150,000 b. City of Blair BUILD Grant writing not to exceed $10,000 c. FY 2019 Federal Planning Pass through Grants i. Douglas County GIS - $55,000 federal funds, $23,571 local match, $2,750 admin fee ii. Sarpy County GIS and Planning - $57,000 federal funds, $24,429 local match, $2,850 admin fee iii. City of Omaha Planning - $30,000 federal funds, $12,857 local match, $1,500 admin fee iv. City of Omaha Public Works $60,000 federal funds, $25,714 local match, $3,000 admin fee 2. TRANSPORTATION IMPROVEMENT PLAN (TIP) FEE POLICY STATEMENT – (ACTION) The Board will consider for approval the TIP Fee Policy Statement. 3. REQUEST FROM BENNINGTON FOR A REDUCTION IN TIP FEE – (ACTION) The Board will consider a request to reduce Bennington’s TIP Fee to $10,000 for FY 19 to be paid over 2 years should the TIP Fee be approved by the Council of Officials. 4. DRAFT FY2019 – 2024 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) – (ACTION) The Board will consider for approval the Draft FY 2019-2024 TIP to go to a 30-day public comment period. 5. FY 2019 BUDGET – (ACTION) The Board will consider approval of the FY 2019 budget items and FY 2019 Work Program listed below: a. Funds Budget b. Line Item Budget c. Program Budget d. FY 2019 Work Program / UPWP 6. FY19 OFFICE REMODEL REQUEST– (ACTION) The Board will consider for approval the FY19 funds for Phase II of the office remodel in the amount of $24,150. 7. ELECTION OF OFFICERS – (ACTION) As specified by the Interlocal Agreement, the FY 2019 Chair and Vice-Chair of the MAPA Board of Directors will be elected. They will take office July 1, 2018. 8. GENERAL LIABILITY INSURANCE RENEWAL – (ACTION) The Board will consider for approval MAPA’s General Liability Insurance Renewal effective July 1, 2018. 9. PARTNERSHIP WITH THE WELLNESS COUNCIL OF THE MIDLANDS (WELLCOM) – (ACTION) The Board will consider a partnership arrangement with WELLCOM in which MAPA will join WELLCOM. I. ADDITIONAL BUSINESS J. DISCUSSION K. ADJOURNMENT Future Meetings/Events: National Conference of Regions 52nd Annual Conference & Exhibition – Orlando, FL: June 3-6, 2018 Heartland 2050 Summit – Regional Equitable Growth Profile Update: June 6, 2018 Finance Committee: Wednesday, June 20, 2018 Board of Directors: Thursday, June 28, 2018 Council of Officials Meeting – Bellevue, NE: July 11, 2018 Executive Session: The MAPA Board of Directors reserves the right to enter into an executive session in order to protect the public interest with respect to discussion regarding litigation and personnel. * Individuals interested in addressing the MAPA Board of Directors during the Public Comment period about agenda items should identify themselves by name and address before speaking. Individuals interested in addressing the MAPA Board of Directors regarding nonagenda items must sign the request to speak list located in the Board Room prior to the beginning of the meeting. Requests to speak may also be made to MAPA in writing by regular U.S. mail or email ([email protected]) provided that requests are received by close of business on the day prior to the meeting. Speakers will be limited to three minutes. The presiding officer shall have authority to limit discussion or presentation by members and non-members of the Board of Directors or to take other appropriate actions necessary to conduct all business in an orderly manner. OMAHA-COUNCIL BLUFFS METROPOLITAN AREA PLANNING AGENCY BOARD OF DIRECTORS REGULAR MEETING Minutes April 26, 2018 The Board of Directors met at the MAPA offices, 2222 Cuming Street, Omaha. Vice-Chair Hanfan called the meeting to order at 1:30 p.m. A. ROLL CALL/INTRODUCTIONS Members/Officers Present Patrick Bloomingdale MAPA Secretary/Treasurer, Douglas County Clare Duda Douglas County Commissioner Tom Hanafan (Vice-Chair) Pottawattamie County Board of Supervisors Doug Kindig NE Small Cities/Counties Representative (Mayor, City of La Vista) Gary Mixan Sarpy County Commissioner Vinny Palermo Omaha City Council Troy Anderson (rep. Mayor Jean Stothert) Deputy Chief of Staff, City of Omaha Carol Vinton IA Small Cities/Counties Representative (Mills County Board of Supervisors) Members/Officers Absent Rita Sanders (Chair) Mayor, City of Bellevue/Chair Matt Walsh Mayor, City of Council Bluffs MAPA Staff Court Barber Christina Brownell Sue Cutsforth Melissa Engel Mike Helgerson Katie Preister Greg Youell Alex Zuniga B. LAPTOP DEMO – (Info) Ms. Melissa Engel provided a demo of the new laptops that the Board will now be using during Board of Directors meetings. Meeting materials will no longer be provided in paper. C. APPROVAL OF THE MINUTES of the March 29, 2018 meeting – (Action) MOTION by Duda, SECOND by Vinton to approve the minutes of the March 29, 2018 meeting of the Board of Directors. AYES: Anderson, Duda, Hanafan, Kindig, Mixan, Palermo, Vinton NAYS: None. ABSTAIN: None. MOTION CARRIED. D. APPROVAL OF FINANCE COMMITTEE MINUTES AND REPORT – (Action) Mr. Patrick Bloomingdale reported that the Finance Committee met on April 18, 2018 and approved bills for March, reviewed February financial statements and approved contract payments. Items were forwarded to the Board of Directors for approval. MOTION by Duda, SECOND by Kindig to approve the minutes of the April 18, 2018 Finance Committee meeting. AYES: Anderson, Duda, Hanafan, Kindig, Mixan, Palermo, Vinton NAYS: None. ABSTAIN: None. MOTION CARRIED. Approved by________________________________________ Patrick Bloomingdale, Secretary/Treasurer E. AGENCY REPORTS & PRESENTATIONS – (Info) 1. Agency Reports – a. Executive Director’s Report - Greg Youell, Executive Director Mr. Youell provided an update to the Board on MAPA activities for the month of March including the introduction of MAPA’s new HR Manager, update on transportation items, Smart Cities and Long-Range Planning, State Legislatures, county population updates, EDA Agreement, Blair Workforce Housing Application, update on transportation studies and Heartland 2050. F. PUBLIC COMMENT – None. G. CONSENT AGENDA – (Action) The Board considered Consent Agenda items listed below for approval. 1. Contract Amendment – JLUS Amendment – Extension of Time to 8/31/18 and Budget Amendment 2. Final Contract Payment – Douglas County GIS - $19,600.29 3. New Contract – Pottawattamie County CITIES Administration Cities of: Carson and Hancock - $5,000.00 MOTION by Duda, SECOND by Vinton to approve all items listed on the Consent Agenda. AYES: Anderson, Duda, Hanafan, Kindig, Mixan, Palermo, Vinton NAYS: None. ABSTAIN: None. MOTION CARRIED. H. OLD BUSINESS 1. FY 2018 Transportation Improvement Program (TIP) Amendment #6 – (Action) Mr. Barber presented to the Board for approval the FY 2018 TIP Amendment #6. Revisions include updates to the FY2018 MAPA TIP document; reprogramming of funds for the Sign Management Inventory Project and updates to three City of Omaha projects: 132nd at West Center Road Safety Project, Western Douglas County Trail Phase 1, and North Downtown Riverfront Pedestrian Bridge. MOTION by Mixan, SECOND by Kindig to approve the FY 2018 TIP Amendment #6. AYES: Anderson, Duda, Hanafan, Kindig, Mixan, Palermo, Vinton NAYS: None. ABSTAIN: None. MOTION CARRIED. 2. 2040 Long Range Transportation Plan (LRTP) Amendment #7 – (Action) Mr. Barber presented to the Board for approval the 2050 Long Range Transportation Plan (LRTP) Amendment #7 to go to a 30 day public comment period. MOTION by Duda, SECOND by Vinton to approve the 2040 LRTP Amendment #7 to go to a 30 day public comment period. AYES: Anderson, Duda, Hanafan, Kindig, Mixan, Palermo, Vinton NAYS: None. ABSTAIN: None. MOTION CARRIED. 3. FY 2018 Budget Amendment – (Action) Mr. Youell presented to the Board for approval the FY 2018 Budget Amendment. The amendment includes changes to funding for the LRTP consultant support; updates for funding that was not received for the foundation; increases for the aerial photography contracts; and other minor adjustments.
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