Jacqueline M. Izzo Gerard F. Feeney Mayor Corporation Counsel

Stephanie ViscelIi Butch Conover Common Council Commissioner of President Public Works

David C. Nolan BOARD OF ESTIMATE AND CONTRACT Jean I. Grande City Treasurer CITY HALL· ROME, NEW YORK 13440-5815 City Clerk

BOARD OF ESTIMATE AND CONTRACT MEETING AUGUST 10,2017 REGULAR SESSION 8:30 AM

1. CALLING THE ROLL OF MEMBERS BY THE CLERK

2. READING OF THE MINUTES OF THE PRECEDING SESSION (Motion in order that the reading of the minutes of the preceding session be dispensed with, and that they be approved.)

3. COMMUNICATIONS

4. PUBLIC SPEAKERS

5. REPORT OF DEPARTMENT HEADS

6. RESOLUTIONS RES. NO. 190 A

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH MILES LEAK DETECTION LLC FOR AN AMOUNT NOT TO EXCEED $17,825.00. Conover

RES. NO. 191 B

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH RBCI, LLC FOR AN AMOUNT NOT TO EXCEED $124,262.00. Korpela

RES. NO. 192 C

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH BERGMANN ASSOCIATES FOR AN AMOUNT NOT TO EXCEED $381,000.00. Andrews RES. NO. 193 D

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH FISHER ASSOCIATES FOR AN AMOUNT NOT TO EXCEED $124,350.00. Andrews

RES. NO. 194 E

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH O'BRIEN & GERE ENGINEERING FOR AN AMOUNT NOT TO EXCEED $228,200.00. Andrews

RES. NO. 195 F

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH MJ DAKOTA FOR AN AMOUNT NOT TO EXCEED $266,840.10. Conover

RES. NO. 196 G

AUTHORIZING AN EXTENSION TO A CONTRACT WITH GEORGE S. COYNE CHEMICAL COMPANY, INC., PURSUANT TO RESOLUTION NO. 69A ADOPTED MARCH 12,2015. Conover

RES. NO. 197 H

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AMENDMENT NO. 3 WITH CDM SMITH RELATIVE TO THE WATER POLLUTION CONTROL FACILITY DISINFECTION ALTERNATIVE STUDY. Conover

RES. NO. 198 I

AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE COLONNADE STEP REPAIR. Conover

RES. NO. 199 J

AUTHORIZING THE CITY CLERK TO ADVERTISE FOR PROPOSALS FOR PROFESSIONAL SERVICES FOR SURVEY AND SAMPLING OF ASBESTOS CONTAINING MATERIALS ON CITY OWNED PROPERTIES. Conover RES. NO. 200 K

AUTHORIZING REIMBURSEMENT TO NEW YORK CENTRAL MUTUAL O/B/O VITA F. PUMA FOR PAYMENT OF A CLAIM FOR AN AMOUNT OF $10,000.00. Feeney

RES. NO. 201 L

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH PLUMLEY ENGINEERING FOR AN AMOUNT NOT TO EXCEED $14,250.00. Conover

7. TABLED RESOLUTIONS RES. NO. 49 (2016) G

AUTHORIZING BUDGETARY TRANSFER. Nolan

8. ADJOURNMENT BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 190

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH MILES LEAK DETECTION LLC FOR AN AMOUNT NOT TO EXCEED $17,825.00

By _

WHEREAS, Butch Conover, Commissioner of the Department of Public Works for the City of Rome, has recommended that the City ofRome, New York, enter into an agreement with Miles Leak Detection, LLC, to perform a water leak detection survey of the City of Rome's water distribution system, for a total amount not to exceed to $17,825.00; now, therefore,

BE IT RESOLVED, by the Board ofEstimate and Contract ofthe City ofRome, that the Mayor of the City of Rome is hereby authorized to enter into an agreement with Miles Leak Detection, LLC, to perform a water leak detection survey of the City of Rome's water distribution system, for a total amount not to exceed to $17,825.00 in accordance with the specifications that are attached hereto and made a part ofthis Resolution.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: A LEAK DETECTI N 321 Glendale Ave. Findlay, OH 45840

~~"ENT 1.;;·ST. ROME, ~ff' 13440

JUNE 13,2016 REFERENCES

Mr.Paul Trovato Superintendent CITY OF SYRACUSE - DIVISION OF WATER 101 N. BeechSt. Syracuse, NY 13210

Phone (315) 427-0000

Mr. ChrisCarmody Engineer MOHAWI( VALLEY WATER AUTHORITY CityHall 1 Kennedy Plaza Utica, NY 13502

Phone (315) 792-0325

Mr. MattReynolds Superintendent TOWN OF DEWITT - WATER DEPARTMENT 5400Butternut Dr. East Syracuse, NY 13057

Phone (315) 446-3734

Mr. ScottBirney Superintendent VILLAGE OF GOSHEN - DEPARTMENT OF PUBLIC WORKS 276MainSt. Goshen, NY 10924

Phone (845) 294-6288

Mr. PeterHoyt Engineer CITY OF QUINCY - WATER DEPARTMENT 55 Sea St. Quincy, MA 02169

Phone (617) 376-1912 Mr.Ken Morse Superintendent TOWN OF WEYMOUTH - WATER DEPARTMENT 120Winter St. Weymouth, MA 02188

Phone (781) 337-5100

Mr. Robert Delaney Superintendent CHELMSFORD WATER DISTRICT 20 Watershed Ln. Chelmsford, MA 01824

Phone (978) 256-2931

Mr. Jeff Farrell. Operations Manager AQUARION WATER COMPANY OF MASSACHUSETTS 900Main St. Hingham, MA 02043

Phone (781) 740-6692

Mr. MarkRiopelle Assistant Superintendent DRACUT WATER WORKS 59 Hopkins St. Dracut, MA 01826

Phone (978) 957-0441

Mr. ToddBrandenburg Superintendent CITY OF PIQUA - UNDERGROUND UTILITIES 121 Bridge St. Piqua, Ohio 45356

Phone (937) 778-2088

Mr. DaleAlbert Superintendent CITY OF KENTON - WATER DEPARTMENT 501 Waterworks Dr. Kenton, OH43326

Phone (4l9) 673-1340 Mr. RobertMunch Superintendent CITY OF URBANA - WATER DEPARTMENT 416 Taft Ave. Urbana, OH 43078

Phone (937) 652-4335

Mr. JasonPhillips Superintendent VILLAGE OF OTTAWA - WATER DEPARTMENT 136N. OakSt. Ottawa, OH45875

Phone (419) 523-5020

Mr. MarkKaufinan Superintendent VILLAGE OF GLANDORF - WATER DEPARTMENT 203 N. MainSt. Glandorf, OH,45848

Phone (419) 538-6140 LEAK DETECTION SURVEY

INTRODUCTION

Miles LeakDetection, LLC willconduct a water leak detection survey oftheCity of Rome's water distribution system, including Griffiss Air Park. Miles Leak Detection, LLC will provide fully trained leak detection technicians and the necessary equipment. Reports willbeprepared for daily andsummary results.

SCOPEOF SERVICES

1. Project Start-Up & Logistics

A. MeetwithCitypersonnel todiscuss theproject approach andreview thewater system mapsto getfamiliarized withthetype ofpipe, theageofthepipe, and areaswhere water mainleaks have historically beenaproblem. A leaksurvey plan will thenbe madefrom the information.

B. MilesLeakDetection, LLC willneeda copy ofanoverall general distribution map (preferably 400 scale) which shows the general location of valves and hydrants in thesystem to bechecked. Itis recommended to supply a copy on whichnotesandcomments canbe written on.

C. MilesLeakDetection, LLC mayalsoneedaccess toanysectional maps ofthe system including fieldbooks, as-builts andservice tie-ins. Good records are veryimportant to the accuracy of pinpointing as well as the timerequired to survey awatersystem. Although Miles Leak Detection, LLC haspipetracing and valve locating equipment, the responsibility for accurate locations ultimately lieswiththe City.

D. Miles Leak Detection, LLC requests that the City furnish an experienced, knowledgeable personwhoisfamiliar withthe distribution system with access to a City vehicle with curb keys and valve box keys/openers and other commonly usedtoolsforthisperson to use. This person's responsibilities will include assistance inlocating andopening valve andservice covers aswell as othertasksinvolved inthepinpointing oflealcs. Itispreferred thatthisperson is assigned to thisproject ona full time basis, butis not required.

E. Thenames, contact information andassigned duties ofKey Personnel forthis projectwill be identified during this meeting. 2. Phase I- Initial Sounding & Leak Sound Documentation

A. Conduct a comprehensive leakdetection survey using theFluidConservation Systems S-30 survey unit, whichconsists of an acoustic sounding amplifier usinga piezoelectric accelerometer sensor with a sensitivity rating of 12VG (voltsper G) minimum for leak soundmagnification.

B. Listening points on themetallic and ACtype pipein the system will include all fire hydrants, all main valves, and customer services when there are no hydrants or valves available for distances greater than400feet.

C. Listening points on plastic type pipe in the system will include all fire hydrants, all mainvalves and all service connections.

D. Whenthepipematerial isnon-metallic orwhen normal contact points arenot available for a distance greater than 400feet, andthe ground cover is a hard surface, Miles Leak Detection, LLC will use a ground microphone with a sensitivity rating of 12VG making physical ground contact at intervals ofno greater than 6 feetdirectly overthe pipe.

E. Whenthepipematerial is non-metallic orwhen normal contact points arenot available for a distance greater than 400 feet, andthe ground coveris nota hard surface, Miles Leak Detection, LLC will usetheS-30survey unittolisten on probe rods, driven to a minimum depth of 6 inches, at intervals of no greater than 6 feet directly overthe pipeto sound for leaks.

F. To increase the speed of the survey, all suspected leak sounds will be documented withintensity ratings for re-investigation and pinpointing at a latertime. This re-investigation helpsto eliminate usage andotherfalse leak sounds, and is quicker overall than correlating at the first indication of a potential leak.

3. PhaseII - Secondary Sounding & Pinpointing

A. Re-sound andverify allpotential leakindications identified during Phase 1.

B. Pinpointing of leak indications will be accomplished using the Fluid Conservation Systems - AccuCorr 3000 fully digital water leak correlator. The AccuCorr 3000 is a microprocessor based correlation unit with 3 outstations, giving ittheability toperform linear regression calculations which eliminates the mostcommon causeof inaccuracy. TheAccuCorr 3000 uses operator inputto determine thelocation ofaleak. Whenever possible, atleast two (2)unique setups willbe usedin correlating forthepurpose of verifying consistency andaccuracy of answers.

C. The secondary method of pinpointing leak indications will be the use of a ground microphone. The ground microphone will be used on all leaks to confirm thelocation andaccuracy ofleakspinpointed withthecorrelator oras the primary pinpointing method in situations where the correlator cannot be used.

D. Allresults will bemarked inthefield andaleakreport willbeturned inwhich provides a sketch of the leak location with a classification of potential leak size to aid in scheduling of repairs. Locations and ties from permanent structures willbeincluded, as wellasthenearest address andthenearest cross street. Miles LeakDetection, LLC's leakreports canbemodified to include anyadditional information the Citymayrequire.

E. Any areas where leaksare repaired priorto the completion of the field work will be re-sounded to determine that the repair was completed successfully, andthat therewereno otherleaksin that area.

F. Conduct the survey during the specified working hours. Areas which may require survey work during a different time of day will be discussed and scheduled in advance withthe City.

4. DailyReports

A. Provide hard copies and/or E-mail copies of daily survey logs,which give a description of the workperformed andareas covered, andleakreports to the Cityeachday.

B. All Miles Leak Detection, LLC paperwork submitted electronically will be Microsoft Word documents.

5. FinalReport

Resultsofthesurvey willbedocumented anddefined ina fmal report presented to the City. The final reportwill include a copy of all daily logs and leakreports. The final report will also include a break-down of the types of suspected leaks categorized byleaktype(main, service, valve, hydrant, etc.) showing thenumber ofleaks andtheestimated leakage ingallons perdayineachcategory. Finally, the reportwillinclude aproject summary including thedays worked, number ofmiles of main surveyed, totalnumber of suspected leaks andtotalestimated water loss as detected bythe survey.

6. Warranty

Itis MilesLeak Detection, LLC'sgoalto accurately detect andpinpoint allleaks in the watersystem so the Citycaneasily find and repair themwhenthey dig. If the Cityhas reason to suspect a leak(s) in their water system which was not turned in during the survey, within 30 days ofthedateofthe Final Report, Miles Leak Detection, LLC will return to investigate the suspected leak(s) at no additional costto the City.

In the event thattheCityperforms anexcavation ata location turned induring the survey andcannotfindevidence ofa leakwithin 5feetoftheoriginal mark, Miles Leak Detection, LLC will, at the City's request, return to correct the errant pinpointing at no additional costto the City.

7. Project Follow-Up

After the City has repaired the leaks turned in during the survey, Miles Leak Detection, LLC will, at the City's request, return to re-sound theareas where the leakswere repaired to make suretherewereno additional leaks in those areas.

SAFETY

A. All Miles LeakDetection, LLC technicians are issued ANSI Class I shirts, ANSI ClassIIsafety vests andANSI Class illcoats andareinstructed to wear the appropriate visibility level forthe traffic conditions theyareworking in.

B. AllMiles LeakDetection, LLC vehicles have thecompany name onthedoors andareequipped withflashing amber strobe and/or L.E.D. warning beacons. Eachvehicle carries a minimum of4 traffic cones withreflective bands which areused in situations where thevehicle cannot beparked fully outofthelanes of traffic.

TRAFFIC CONTROL

Miles Leak Detection, LLC will be responsible for traffic control including any required permits. Miles Leak Detection, LLC may asktheCITY forassistance in traffic control (additional signage, cones, manpower, etc.) should a situation arise which exceeds Miles Leak Detection, LLC's capabilities. Traffic control assistance mayrarely be needed during the survey phase of the project. Traffic control assistance mayoccasionally beneeded during thepinpointing phase ofthe project. Anysituations which require a Police detail will betheresponsibility of the Cityto coordinate.

SCHEDULE

Uponnotice toproceed, Miles Leak Detection, LLC willcoordinate with theCity to schedule a startdate. Phase I ofthisproject isestimated willtake17-20 days to cover the 208 miles of distribution main depending on conditions in the field. PhaseIIofthis project isestimated willtake5-7days depending onthenumber of leaksfound. PhaseIT maybeperformed concurrent to Phase1. A final report will be delivered to the Citywithin2 weeks of thecompletion of the field work.

INSURANCE

MilesLeakDetection, LLCwill meet and/orexceed the insurance requirements for the City. An insurance certificate withtherequired wording willbe provided to the Cityprior to the projectstart-up.

QUALIFICATIONS OFTECHNICIANS

M. STEVEN MILES - President, LeakDetection Technician

Yearsof Experience Company Name Located

3.0 AquaLine Findlay,OH 3.5 O'Brien & Gere Syracuse, NY 2.5 S.W.W.S. Inc. Clifton Park, NY 5.5 D.S.M. Solutions, Inc. Marcellus, NY 5.5 MilesLeakDetection, LLC Findlay, OR

Education

Ohio University

Specialized Training

Steve also serves as a Field Trainer for Fluid Conservation Systems. F.C.S. is the premier manufacturer ofcomputercorrelators, andothersonic leakdetection equipment. Steve trains F.C.S. customers in the use ofF.C.S. andPalmerbrands of computer correlators, leaknoiseloggers, and survey tools.

ROBIN A. BOWMAN - LeakDetection Technician

Years of Experience Company Name Located

2.0 MilesLeakDetection, LLC FindlaY,OH

EQUIPMENT

EachMilesLeakDetection, LLCvehicle is clearly marked withthe company name andisequipped with adequate warning lights. Each vehicle carries most tools and equipment used in locating, opening, and operating valves, hydrants, manholes, andcustomer services as wellas otherrelated equipment. Eachvehicle carries the following specialized equipment: •F.C.S. - AccuCorr 3000FullyDigital Computer Correlator System

• F.C.S. - S 30 Survey Tool

• Metrotech - 810Pipeand Cable Locator

• Schonstedt - Ferromagnetic Locator

SUBCONTRACTOR

ItistheintentofMilesLeak Detection, LLC toperform 100% ofthisproject onits own, butshould the needariseforadditional assistance, Mr.BrianBaxter ofUpstate Leak Detection, LLC would be the subcontractor used.

FEES

BASE PROPOSAL

Miles LeakDetection, LLC proposes to perform a water leakdetection survey of Cityof Rome'swaterdistribution system, in accordance withthe specifications, forthe priceof: Lump Sum LeakDetection Survey Including Pinpointing $17,825.00 <; Miles LeakDetection, LLC expects to cover Cityof Rome's estimated 180miles of water )". mainin approximately 3-4weeks depending on conditions in thefieldandthe number of leaks found. /. ~

C 1,. T, 0 f- 120,~~ BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 191

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH RBCI, LLC FOR AN AMOUNT NOT TO EXCEED $124,262.00

By _

WHEREAS, James Korpela, Director of the Department of Parks and Recreation for the City of Rome, has recommended that the City ofRome, New York, enter into an agreement with RBCI, LLC, to construct a new ADA accessible bathroom/storage facility at Haselton Wright Park, for a total amount not to exceed to $124,262.00; now, therefore,

BE IT RESOLVED, by the Board of Estimate and Contract ofthe City ofRome, that the Mayor of the City of Rome is hereby authorized to enter into an agreement with RBCI, LLC, to construct a new ADA accessible bathroom/storage facility at Haselton Wright Park, for a total amount not to exceed to $124,262.00.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 192

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH BERGMANN ASSOCIATES FOR AN AMOUNT NOT TO EXCEED $381,000.00

By _

WHEREAS, Matthew J. Andrews, Deputy Director ofthe Department ofCommunity and Economic Development for the City of Rome, has recommended that the City of Rome, New York, enter into an agreement with Bergmann Associates, for professional planning, design, and engineering services related to RFP-20l7-0l4 Waterfront Village Planning, Design, and Permitting for a portion of the waterfront village project, for a total amount not to exceed to $381,000.00; now, therefore,

BE IT RESOLVED, by the Board of Estimate and Contract ofthe City ofRome, that the Mayor of the City of Rome is hereby authorized to enter into an agreement with Bergmann Associates, for professional planning, design, and engineering services related to RFP-20l7-0l4 Waterfront Village Planning, Design, and Permitting for a portion of the waterfront village project, for a total amount not to exceed to $381,000.00, pursuant to the attached Proposal which is made part ofthis Resolution.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: BERGMANN our people and our passion in every project' ASSOCIATES

August 1, 2017

Ed Seelig, Deputy Director Department of Community Development Rome City Hall 198 N. Washington Street Rome, New York 13440

Dear Ed:

Thank you for the opportunity to submit our amended budget for specified work tasks in support of the Waterfront Village Planning and Engineering Services Request for Proposal.

We continue to be very interested in working with the City and its partners to advance the planning, design and engineering efforts associated with this implementation project. As demonstrated and noted in our original proposal, we are committed to meeting the 20% MWBE requirements for our scope of work, utilizing the subconsultant team identified in our proposal package.

As requested, we have amended our budget figures to align with the requested work tasks, including but not limited to: public engagement, coordination and progress meetings with the project team, planning, overall site design and engineering, streetscapes and gateways, street connections design and engineering, permitting for landside improvements, and placemaking. Our revised budget numbers incorporate expenses and the purchase of materials as noted in the RFP.

We have also made the following assumptions associated with project coordination meetings, expectations for on-site meetings with the Project Team and general considerations. The budget breakdown below includes:

• Coordination calls with City staff as needed to advance project tasks. • Coordination with other consultant teams as needed to align work efforts. • Twenty in person meetings with Project Committee to define direction and review deliverables. • Fivesite visits for site reconnaissance. • Preparation of the NOI and SWPPP documentation. SWPPP inspections are not included. • Bergmann's permitting is limited to wetlands section 404 and individual water quality certification for the BA site scope only. This proposal does not include section 10 and 404 Army Corp permitting, DEC permitting, NYS Canal Corp permitting, or OGS permitting for the work related to the canal. • Survey will be for the entire project site including canal. • Traffic study to be performed and coordinated with the NYSDOT and City of Rome. Scope of traffic study area needs to be confirmed with reviewing agencies. • Preparation of subdivision map and easements are not included. • Expenses for the project including travel, meals, reproduction of materials, and purchasing of equipment are included in the lump sum fee. The expenses have been spread acrossall Tasks identified as Bergmann's. Should tasks be removed from Bergmann's scope remaining tasks will need to be adjusted to include all expenses.

Our revised budget breakdown includes:

Task 1: Project Coordination Meetings (see above assumptions) $ 9,000.00

Task 4: Site Reconnaissance and Schematic Designs $160,000.00

Task 5: Public Meeting $ 15,000.00 280 East Broad Street II Suite 200 II Rochester, NY 14604 II tel: 585.232.5135 www.bergmannpc.com BERGMANN our people and our passion in every project" ASSOCIATES

Task 6: construction Requirement Analysis $ 12,000.00

Task 8: Draft Final Design $ 70,000.00

Task 9: Final Design and Construction Documents $ 90,000.00

Task 10: Permits $ 25,000.00

Total $381,000.00

Pleasedo not hesitate to contact me with any questions or clarifications regarding our revised submittal. We look forward to working with you to refine our scope of work and contract. We are available to attend a scoping and coordination meeting with the City at no cost to the project.

Kindest Regards,

Kimberly Baptiste, AICP Principal, Municipal Practice Leader

280 East Broad Street II Suite 200 /I Rochester, NY 14604 /I tel: 585.232.5135 www.bergmannpc.com BERGlVIANN our people and our passion in every project ASSOCIATES

BERGMANN ASSOCIATES

FEE SCHEDULE - August 2017 to March 2018

DESCRIPTION HOURLY BILLING RATE

Principal $175.00

Practice Leader $175.00

Department Manager $175.00

Sr. Project Manager $160.00

Sr. Discipline Specialist $150.00

Project Manager $145.00

Senior Project Engineer $125.00

Discipline Specialist $125.00

Design Engineer II $100.00

Sr. Ecologist $110.00

Project Architect $110.00

Project Engineer $110.00

Project Planner $105.00

Sr. Geologist $105.00

Sr. GIS Analyst $105.00

Design Engineer I $ 85.00

Environmental Specialist II $100.00

Intern Architect II $100.00

Project Interior Designer $100.00

280 East Broad Street II Suite 200 II Rochester, NY 14604-1740 II tel: 585.232.5135 Page 1 www.bergma nnpc.com BERGl\!1ANN our people and our passion in every project ASS 0 C I ATE S

Project Landscape Architect $100.00

Project Surveyor PLS $115.00

Survey Party Chief $85.00

Survey Tech / Rod Person $70.00

CAD Systems Specialist $85.00

Environmental Scientist $85.00

GIS Analyst $85.00

Interior Designer II $85.00

Planner $90.00

Survey Supervisor $85.00

Environmental Specialist I $75.00

Interior Designer I $75.00

Intern Architect I $75.00

Permit Administrator $75.00

Administrative Assistant $65.00

280 East Broad Street II Suite 200 II Rochester, NY 14604-1740 II tel: 585.232.5135 Page 2 www.bergmunnpc.com Jacqueline M. Izzo Edward R. Seelig Mayor Deputy Director

DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT Rome City Hall, 198 North Washington Street,Rome, NewYork 13440-5815 Telephone: (315)339-7643 Fax: (315)838-1167

July 17,2017

Kimberly Baptiste BergmannAssociates 280 EastBroad Street, Suite200 Rochester, New York 14614

Re: RFP-2017-014 Waterfront VillagePlanning, Design & Permitting Request for Additional Information

The advisorycommittee has reviewed the proposals submitted. Aftercareful consideration of all proposals andthe project deliverables andtimeline, and basedon your proposed partners, the committee would liketo selectyour firm to completea focused portion of the project.

Work to include: Planning, design, and permitting of area wide improvements including majorand minor entrances on James Streetand Erie Boulevard, streetconnections in and around the greenfield and existing mobile home park,and public place makingimprovements that buildidentity (See attached mapgraphic for area). Youwillalsobe responsible for the public meeting component.

Work to be completed under this contract:

1. Task4: SiteReconnaissance & Schematic Designs 2. Task 5: PublicMeeting 3. Task6: Construction Requirement Analysis 4. Task8: DraftFinalDesign 5. Task9: FinalDesign& Construction Documents 6. Task 10: Permits

This projectwill require best effortsin meetingthe overall goalof 20% MWBE participation. You must continue to document"goodfaith efforts" to provide meaningful participation by MWBEs as subcontractors.

If your firmis interested in accepting the scopeof work, pleaserespond in writing no laterthanJuly 19,2017, and include a cost schedule for eachof the tasks above. You shouldalso indicate if andhowyoupropose to meettheMWBE goal. You mayemail [email protected]. or call Matthew Andrews at (315) 339-7628 for questions.

We would liketo thankyou for your interestin this project, and we lookforward to working withyourfirm on this unique opportunity.

Edward R. Seelig, Deputy Director

Waterfront Village Public Infrastructure Planning, Design, & Permitting Proposal for the City of Rome July 13, 2017

BERGMANN . MAXIAN'''iP~ camoin -$HM .. HudsonMohawk ASSOCIATES ~~~~~~:~:::GI ~C~N~,;?C;E!E~O:M:NTS n bb)j ec. landscape A'Ch;:!;!ORST rl A. C • Archaeological Consultants, LLC .~- .'., ~-"""::'::; +LandPlanners,PlLC,WBE.

280 East Broad Street I Suite 200 I Rochester, New York 14614 I 585.232.5135 www.bergmannpc.com 0000 Rome City Clerk Rome City Hall, 1st Floor 198 N. Washington Street Rome, New York 13440

Dear Selection Committee:

Thank you for the opportunity to submit our proposal for the Waterfront Village Public Infrastructure Planning, Design and Permitting project. Our team members have been working in Rome, and in this study area, for almost a decade. We have a foundation of institutional knowledge that will be leveraged to help guide this process and are committed to advancing implementation activities that achieve the vision of the City.

Why is our team the best fit? Gregg tlrsprung, PE, LEED AP Senior Project Manager Recognizing the expedited timeframe associated with this project, we have compiled a team of local, regional and 518.556.3637 national experts to be on-call and ready to facilitate tasks and projects on an as-needed basis over the course of [email protected] the 8-month planning and design process. We recognize the time sensitivity of the project and have the resources to perform all tasks by March 31, 2018.

Our management approach is driven by a single point of contact for the duration of the project, however, there will be strong involvement from our Principal and Assistant Project Manager ensuring redundancy and consistent, open lines of communication between the City, project partners and the Bergmann Project Team.

We have confirmed that office space is available in Rome at the Suites for 584, which we will utilize as a local base for the duration of this project.

Our projectteam includes three NYS-certified MjWBE firms, which will be utilized for a wide range oftasks, ensuring the City exceeds their state MjWBE utilization goal.

Our team members have significant experience with the full breadth of projects envisioned in the Waterfront Village study area, from planning and conceptual design through to permitting and construction oversight. We will use this range of experience and expertise to facilitate parallel projects over the project timeline. Our team members are familiar with the execution of large-scale projects involving multi disciplines and various sub-consultant partners. Kimberly M. Baptiste, AICP Municipal Practice Leader We are excited about the opportunity to be involved in an implementation project that is directly linked to our on-going 585.498-7770 Brownfield Opportunity Area work. Thank you for the opportunity to submit our proposal. As always, please do not hesitate [email protected] to contact us with any additional questions.

~ vfJ J±p~ Lc- Kimberly Baphste, AICP Principal, Municipal Practice Leader Tab!e of Contents

This proposal provides an overview of Bergmann Associates, with relevant examples of our capabilities and skills. Our commitment to our clients' success is reflected throughout.

02 Our Team 07 Our Experience 13 Our People 22 Itemized Fee & Special Considerations

Bergmann Associates

When you hire Bergmann Associates, you're hiring our people. As a result, you'll get our passion, our expertise and our outstanding service, on each and every project.

Bergmann Associates represents over three Bergmann Associates is a full service, multi­ You'll be in good company at Bergmann. Our client decades of culture built upon the work of disciplinary design firm employing some of list spans educational, commercial, institutional, our dedicated, client focused experts. Your the most talented practitioners in the industry. retail, industrial and governmental sectors Bergmann team will deliver what we promise, on­ Our core business segments include general throughout the United States, all of whom come time and within budget. You'll be interacting with building design, site development, research and to us with unique requirements and challenges. design professionals who pride themselves on the manufacturing, retail, energy, transportation We look forward to helping you with your project highest level of integrity, dependability, ethics and systems, civil works, and community planning. needs. quality of work. Bergmann Associates is very proud of our extensive experience and rich portfolio of work We're also exceptionally innovative and that features everything from restoration of historic responsive. Think of Bergmann as an extension of landmarks, to comprehensive bridge and highway your organization and your trusted advisor. design, to waterfront master planning.

LEED® Accredited Licensed of our business is from Professionals Professionals repeatclients

Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting 3 - Project Team

To provide the City of Rome with the best overall team for the Waterfront Village Public Infrastructure Project, Bergmann Associates has partnered with a team of experts that will ensure our ability to respond to a full range of project requests in an efficient and timely fashion. Each of the team members described are experts in their fields and will add value to the core, multi-disciplinary team provided by Bergmann Associates. We have included three (3) MWBE firms with niche expertise which will be called upon for a range of tasks, ensuring compliance with the NYS 20% utilization goal. Each of the selected team members has identified staff with availability to devote adequate time to this project for the next 8 months.

NBBJ Ravi Engineering & Land Surveying, PC

NBBJ is a different kind of design practice, one that helps their clients Established in 1995, Ravi Engineering & Land Surveying, P.C. (RE&LS) drive innovation by creating highly productive, sustainable spaces that is a certified MBE/DBE firm that specializes in providing structural, free people to live, learn, work, and playas they were meant to. environmental and geotechnical engineering, in addition to construction inspection and land surveying services. Their staff is committed to Named among the top 10 most innovative architecture firms by Fast providing technically sound solutions for state, municipal and private Company two years in a row, they make news by partnering with Iike­ organizations. minded companies including Google, Amazon, Samsung, Microsoft and Tencent. Their clients also include institutional leaders such RE&LS has a staff of 14 survey personnel who can determine location as Cambridge University, Cleveland Clinic, Massachusetts General and mapping of existing infrastructure serving the site and area, Hospital and Stanford University. including potable water, waste water, storm drainage, electricity, natural gas, telecommunications, roadways, sidewalks, bikeways, and transit Founded in 1943, NBBJ has locations in Beijing, Boston, Columbus, systems. Their civil transportation department personnel has experience Hong Kong, London, Los Angeles, New York, Pune, San Francisco, conducting feasibility analysis for infrastructure improvements on Seattle and Shanghai. Their global network of "renaissance teams" projects in the City of Rochester including the Lyell Broad Industrial Park; includes more than 700 researchers, strategists, nurses, architects, Cumberland Street Industrial Park; Rochester Science Park and the anthropologists, planners and interior designers who generate ideas Holleder Stadium Site Redevelopment. that have a profound and lasting impact.

Recognition of the firm's work includes AlA Honor Awards for Regional and Urban Design for the Vision Plan for Pittsburgh's Riverfronts, the Anacostia Waterfront Framework Plan in Washington DC, the Trinity River Corridor Plan in Dallas and Reinventing the Crescent in New Orleans.

4 BergmannAssociates I Waterfront Village Public Infrastructure Planning, Design, & Permitting BERGMANN MAXIAN~ ,~ ~ Hudson Mohawk ASSOCIATES RAVI ENGINEERING ~~~ill~M~? W Archaeological Consultants, LLC nbbj & LAND SURVEYING, P.C. +HORST rl , c__,__. landscape Architects +LandPJanners,PLlC, WE"

Hudson Mohawk Archaeological Maxian + Horst Camoin Associates Consultants, LLC Maxian + Horst, landscape architects and Camoin Associates differentiates itself by Hudson Mohawk Archaeological Consultants, land planners, is dedicated to the application completing projects that are measured solely by LLC (HMAC) is a local archaeological of wise planning methods and creative tangible metrics, namely job creation and capital consulting firm based in Troy, NY decision-making processes while providing a investment. The projects we complete seek to offering Phase IA/IB, Phase II & Phase diversified range of services in the planning, stimulate investment as the means to achieve III investigations throughout NYstate, design and development of sustainable land our clients' economic development goals through Vermont, Western Mass and Northern areas and outdoor spaces for human use. strategy development, public policy evaluation NJ. We specialize in detailed laboratory and project implementation. Our service mix analysis of faunal bone and prehistoric lithic The firm has over 38 years experience in has been designed so that we can offer start­ technology. We also offer high quality artifact working with clients to obtain site plan and to-finish economic development solutions for photography and conservation services. We subdivision approval for projects ranging communities that do not have this capacity full­ have been WBE certified in NYS since 2006. from housing to healthcare to commercial to time. Our service areas include: industrial projects. HMACoffers top quality services in all • Economic Development Strategic Planning aspects of archaeological consulting. Maxian + Horst provides complete Workforce Development Planning & Analysis In addition to field investigations, they personalized service with an emphasis • Economic & Fiscal Impact Analysis offer specialized work in collections on thorough background research and a • Market & Feasibility Analysis management and laboratory analysis to other sound implementation process tailored for • Program & Service Evaluation archaeological consulting firms. each client's individual needs. The office • Technology & Energy-led Economic personnel approach each project as a unique Development They are certified as a Women's Business problem. A data base is developed Including • Neighborhood Revitalization Enterprise (WBE) in New York State and are all relevant physical and cultural resources, members of NYSAA, SAA, SHA, RCHS and the budget considerations, and a process is Bergmann and Camoin have worked together for Historic Albany Foundation. designed for project development and more than 15 years on planning projects across implementation. New York State, including 12 BOAs.

Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting 5 - -Ieam Overview The following table identifies which firms will be involved in the full range of task categories expected to be needed as part of the Waterfront Village Public Infrastructure Project. The project lead, as well as supporting roles, are indicated below. Our MWBE consultants will be leading efforts associated with survey, geotechnical investigations, environmental analysis and studies, green infrastructure and cultural resources. In addition, they will support our team with respect to project coordination, site design, infrastructure, transportation, water resources, permitting and SEQR compliance.

Ravi Engineering Maxian & Horst Hudson Mohawk Bergmann Associates NBBJ - Camoin Associates (MBE) (WBE) (WBE)

ProjectManagement & Coordination

Planning and GIS S

Community Engagement

3D Visualization and Graphics L S S Site/ Civil Engineering -- Infrastructure Design

Urban Design - Waterfronts L

Urban Design - Streetscapes L S

Urban Design - Green Infrastructure Cultural Resources .....L Survey :'1II&i_.i.~';:j.f,..§''''" ,$-'t':''".".:.-. ;>._,. '" Geotechnical L

Environmental Investigations . ~1Ii:!~~~~~tIIII J'~!$f'>,., ':'" '.". -1'0. ~ , Transportation and Roads L S S Bridges, Docks and Structures

WaterResource Engineering S

Architecture L

Construction DraWings S Permitting

SEQR Compliance S Financial Analysis / PIF ..... L = Lead S = Support

6 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting

-Bergmann Associates has significant experience in managing large, BERGMANN ASSOCIATES multi-disciplinary projects for communities across New York State.

Downtown Rome Brownfield Opportunity Area I Rome, NY Bergmann Associates has been working with the City since 2007 to prepare a Project Owner Nomination Study and Implementation Strategy for the study area in the southern portion Cityof Rome of the City of Rome. The study area includes diverse land uses, ranging from residential Matt Andrews neighborhoods, former industrial lands, a National Register listed park, and the City's 198 N. Washington St. Little Italy commercial district. This effort included an analysis of existing conditions for Rome, NY 13440 the entire study area, with a focus on identifying potential redevelopment strategies for (315) 339-5450 catalytic redevelopment sites. Through this process Bergmann has assisted the City with grant writing and technical support services, resulting in funding and investment for key projects, such as The Little Italy Colonnade and Rod Mill site redevelopment. The Planning + City recently received additional Step 3 Brownfield Opportunity Area funding to complete further predevelopment activities to position the study area for continued reinvestment Design Fee and redevelopment. $700,000

South Genesee River Brownfield Opportunity Area I Rochester, NY The City of Rochester has moved into a critical phase of redevelopment planning for a Project Owner 100+ acre waterfront area that was formerly home to an Exxon Mobil refinery. A long-term Cityof Rochester vision and master plan was previously developed by the City, residents and Bergmann Dorraine Kirkmire Associates during a process that ran from 2010-2013. The master plan identified 30 Church Street additional studies and planning that was necessary in order for the community's vision Rochester, NY 14614 to become a reality. In this phase of the project Bergmann Associates is managing (585) 428-5990 an interdisciplinary team to conduct additional studies and investigations to refine the master plan and facilitate both public and private investment in the study area. In addition to extensive community engagement activities, Bergmann Associates is Planning + preparing a variety of technical studies to create a roadmap for future development Design Fee activities. Included in the scope of work are the identification and conceptual design $1,000,000 of an open space and recreation corridor, analysis of various roadway alignments to improve connectivity for existing residents, geotechnical investigations, environmental assessments, structural assessments of multiple buildings identified as priorities for adaptive reuse, a housing and neighborhood stabilization strategy, traffic analysis, wetland delineations and a floodplain / floodwall evaluation.

8 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting nbbj

Lower Schuylkill River Master Plan I Philadelphia, PA The Philadelphia Industrial Development Corporation, in partnership with the Philadelphia Project Owner City Planning Commission, commissioned the Lower Schuylkill River Master Plan. The Philadelphia Industrial study area includes 4,100 acres surrounding the Lower Schuylkill River, south of Center Development City, and adjacent to additional economic generators, such as University City, the Corporation Navy Yard, and the Philadelphia Inter-national Airport. Presently, 68% of Philadelphia's under-utilized industrial land is located within the study area. Much of the study area is dedicated to active industrial uses including petroleum energy production, manufacturing, distribution, utility, waste management and transportation. The master plan is a multi-disciplinary effort focused on the preservation and creation of jobs, expansion and attraction of industry, environmental restoration, infrastructure improvements and an expansion of the City's open space network. While the planning effort is ongoing, current recommendations include: district gateways, transportation improvements to catalyze development and improve circulation, economic development strategies, the extension of the river trail and the naturalization of shared stormwater infrastructu reo

Knoxville South Waterfront Vision and Action Plan I Knoxville, TN Bounded by both active and derelict industrial uses, the Tennessee River in Knoxville Project Owner will be trans-formed over the next generation from an underutilized edge of downtown Cityof Knoxville to a vibrant center that connects both sides of the city. The Vision and Action Plan for redevelopment focused on a three-mile length of the Knoxville South Waterfront. The plan created a framework for growth in South Knoxville that can accommodate the nearly three million square feet of anticipated growth in the area over the next 20 years. The framework of open spaces and building blocks creates a patchwork of development linked by continuous public access along the river's edge. Development "windows" oriented perpendicular to the waterfront make connections into the existing, residential neighborhoods inland from the exist-ing industrial uses. Three well-attended workshops facilitated public involvement in establishing development goals and objectives and identifying appropriate locations for future waterfront uses. Form-based zoning was created to appropriately direct development that does not overwhelm the existing fabric. This project was completed in association with Hargreaves Associates.

Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting 9 - RAV/ ENGINEERING & LAND SURVEYING, ec. "_.-"~_._=--_. Buffalo Harbor State Park I Buffalo, NY Ravi Engineering and Land Surveying, P.C. (RE&LS) was responsible for surveying and Project Owner mapping for approximately 5,000 ft. of land along Lake Erie in Buffalo Harbor State Park Niagara Frontier in Buffalo, New York. RE&LS surveyed the properties using GPSand terrestrial methods. Transportation All topographic features were located at the time of survey, as well as utility features and Authority boundary/ROW features. RE&LS also merged multiple existing base mapping and DTM's provided by NYSDOT and information collected by Aquatic Sciences with the ground survey. Base Mapping was prepared in both Bentley Microstation and Autodesk Civil 3D formats. Additionally, RE&LS was responsible for preparing a sizeable boundary survey for multiple parcels. Subject property research was followed by preparing metes and bounds descriptions for the properties RE&LS had completed boundary surveys for. RE&LS was also responsible for asbestos and hazardous materials survey and sampling, inspection and testing for PCB caulks on this project. Our staff conducted a room-by­ room investigation of all interior spaces within ten buildings and investigated the building exterior. Sampling was performed in accordance with AHERA regulations, 40 CFR Part 763.86 and 763.87 and NYS Code Rule 56. RE&LS developed an Asbestos Pre­ Demolition Survey Report summarizing the findings of the site investigation and sampling as well as a Hazardous Materials Pre-Renovation Survey Report.

The Buffalo Outer Harbor Access & Activation Project I Buffalo, NY This project was located at the Buffalo Outer Harbor properties and Times Beach Nature Project Owner Preserve in Buffalo, New York. The project site consists of temporary improvements Erie Canal Harbor across several Erie Canal Harbor Development Corporation owned Buffalo Outer Harbor Development parcels. Harbor sites include the Queen City Bike Ferry Landing, Wilkeson Pointe and the Corporation Michigan Pier (aka Seaway Pier) This area also includes the Greenbelt Pathway along the water's edge and the Bell Slip. The main section of the Outer Harbor is located on 120 acres at the northern end of 901 Fuhrmann Boulevard. Environmental Services provided by RE&LS on this project included: an Asbestos Pre-Renovation Survey Report summarizing the findings of the site investigation and sampling, a Hazardous Materials Pre-Renovation Survey Report and X-Ray Fluorescence (XRF) inspection of lead based paint (LBP) within the four buildings and the building exterior to develop a Lead Pre-Renovation Survey Report. A Hazardous Materials screening was conducted at Terminal B for Asbestos, Lead, PCB caulk & Mold. The screening identified significant environmental hazards such as friable asbestos containing materials, deteriorated lead-based paint, PCB caulks in poor condition and large colonies of mold growth.

10 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting ~ ~HORST landscapeArchitects ..Landptanners.PLlC,WBE. Inner Harbor Park I Syracuse, NY Maxian + Horst, under term agreement with the City of Syracuse, prepared Schematic Project Owner Site Plans for the redevelopment of Inner Harbor Park on Onondaga Lake. The park Cityof Syracuse is planned to be renovated to compliment the new development in the Inner Harbor. Services performed included site analysis to identify features that will be required to be demolished and spaces for new uses. Several meetings with stake holders were conducted to develop appropriate program for development. Stakeholders include City of Syracuse Parks Department, Police Department, Fire Department, and other Departments in the City of Syracuse. Concept plans were developed that identify areas for a new boat house serving water rescue and police department with a rent-able space overlooking the harbor. The park will offer a boat launch, picnic and barbecue area, dog park and beach volleyball.

wtsf ~1~1\1'A!i:lO;,~,,.;Rtt1

Kris Tech Wire Manufacturing Plant I Rome, NY

Maxian + Horst provided design through construction services for the Kris Tech Wire Project Owner Manufacturing Plant in Rome, NY. Services include site design, renderings, 3D Modeling Kris Tech Wire images, construction documents, stormwater calculations, and SWPPP Report. The site design included sidewalks, parking lot, access drives, loading docks, and stormwater treatment through green infrastructure practices. The design also included room for future expansion of the building and parking lot.

In 2016, a 22,220 sf building addition, as well as a new patio and expansion of existing parking lot. Green Infrastructure practices include Bioretention Basins, Drywells, Underground Infiltration System, Vegetated Swales, and Interceptor Trench.

;-,.._~ -"imfitFe'iai! t ""61' .. './ "

Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting 11 - rl ~~~ill~~;~ Market Analysis of Vacuum Oil Brownfield Opportunity Area I Rochester, NY Camoin Associates teamed with Bergmann Associates to complete a comprehensive Project Owner market analysis of the Vacuum Oil Brownfield Opportunity Area (BOA), located a few miles Cityof Rochester from Downtown Rochester along the Genesee River. The physical geography of the site forms an arrangement of open space, wood cover, and waterfront that is uncommon in an urban setting. This area presents a one-of-a-kind opportunity for the City of Rochester and redevelopment of this site has been identified as a priority project by the Finger Lakes Region Economic Development Council.

The market analysis completed by Camoin provided the City and BOA Steering Committee with a number of short-term, mid-term, and long-term redevelopment opportunities to consider. During the next phase of this project, Camoin will work with the project team to create market-driven development scenarios and analyze the financial feasibility of each scenario, which will be used by the Steering Committee to make decisions about how to approach redevelopment of the BOA.

Allentown Metal Works Redevelopment Strategy I Allentown, PA The City of Allentown and the Allentown Economic Development Corporation Project Owner commissioned Camoin Associates and Bergmann Associates to prepare an analysis Cityof Allentown of the Allentown Metal Works site as Phase III in a comprehensive Re-Industrialization and the Allentown Strategy for Allentown. This vacant industrial complex contains over a dozen structures on Economic Development two (2) parcels that total approximately 19.22 acres. It is ideally situated as the next step Corporation in the City's ongoing efforts to re-industriatize and support both economic growth and job creation. This site's proximity to a readily available labor pool, optimal transportation links and solid infrastructure makes it an ideal and very marketable opportunity for potential manufacturers. This Phase III study addressed the challenges and opportunities contained within this site and its immediate surroundings. This vision, supported by data and analysis, shows that with the inclusion of publicly assisted gap financing, redevelopment of this property to meet both contemporary and future need can be made financially viable. ALLENTOWN METAL WORKS II RE·INDUSTRIALIZATlON STRATEG'/ ALLEIIITOWN. ~A

12 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting

- Bergmann Associates (B) Camoin (C) Project Organization Hudson Mohawk Archaeological (H) Maxian + Horst (M) Bergmann Associates represents over three decades of culture built NBBJ (N) on the work of our dedicated, client-focused experts.' Ra~ En~neering(R)

- Kimberly M. Baptiste, AICP Gregg Ursprung, PE, LEED AP Prlnclpal-in-Charge Project Manager

1. Descriptions of lead staff are included on the following pages. Full resumes for lead staff or any supporting staffare available upon request.

14 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting BERGMANN ASSOCIATES

Ms. Baptiste has a diverse background in planning, urban , Mr. Hart has 25 years experience in the Landscape _ design, site development, and historic preservation. Architecture profession with projects that range Her past projects have included waterfront planning, from small-scale public park design and detailing to interpretive planning, master planning, site specific large-scale commercial projects. His background in development, tourism development, and various architecture gives him well-rounded knowledge of all aspects of land use planning, including the preparation phases of a project from the building to the site. He has of zoning ordinances and design guidelines. Ms. prepared and overseen the preparation of construction Kimberly Baptiste, AICP Baptiste has been responsible for the oversight of large, Andrew Hart,RLA, ASLA and landscape documents for commercial, office and Principal-in-Charge multi-disiplinary planning + design projects across New Land Development Department Manager retail buildings, including rendered landscape plans, York State. storm water drainage systems and sanitary sewers.

",.~ Mr. Ursprung is a professional engineer with extensive For the past 30 years, Ms. Thompson has overseen the y~ experience in project management, planning, design and construction of numerous highways, bridges, engineering design, technical supervision, construction and traffic signal installations and the coordination of ~ administration, and various environmental and ,. traffic signal control systems, electronic enforcement : economic analyses. He has the ability to lead a team of and traffic surveillance systems. In the course of her professionals and sub-consultants on complex municipal work, she has supervised project design, construction and site development projects and frequently serves as inspection and contract management staff. In addition, Gregg Ursprung, PE, LEED AP project liaison with regulatory agencies providing an KellyThompson, PE Ms. Thompson has directed consultant-contract Project Manager important communication link for coordinating project Traffic Operations & ITS Services development and the management of municipal bridge, reviews and approvals, including SEQRA compliance. highway and traffic control systems.

Patrick Hill is a graduate of the University of £i~; Mr. Johns has 32 years of experience in the field of Pennsylvania's school of Civil Engineering. Patrick is . . Landscape Architecture with projects that have ranged _~.d skilled in civil engineering design, cost estimating, and _~ from site design and detailing to conceptual design/ 1 field engineering. He is experienced with use of digital .~l .~'~~= master Planni~g. Much of .hiS work has emphasized "" media such as Auto CAD, Microsoft Excel,and Microsoft ~.r "~ ~. the preservation and maintenance of the natural ~_'\;' . Project. ~W\ .f: environment as well as the historical character and m•... "\tlc.: ~-:''IIi1 integrity of an area. He has a strong background in Patrick Hill MarkJohns, RLA, ASLA streetscape design, master planning, urban design, and Design Engineer Design Principal detailed site design.

Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design,& Permitting 15 - BERGMANN ASSOCIATES

Mr. Miles has over 44 years of experience in structural Mr. Boisvert has 31 years of civil/site engineering engineering and program management for lock and experience including managing multi-discipline projects dam, flood control, environmental, waterfront and as well as designing traffic circulation patterns, parking harbor projects. He is currently the Manager of the lots, storm drainage system, water distribution systems, Waterways Business Group and the Technical Leader and sanitary sewer mains. He also has knowledge of the of the National Navigation Practice. He has completed New York State SEQR Requirements having completed numerous flood control and navigation projects for the several environmental impact statements and has William Miles,PE US Army Corps of Engineers, NYS Thruway Authority Steven Boisvert, PE extensive experienced obtaining municipal regulatory Principal - NY Infrastructure Canals, and other State and Canal Authorities. Principal - Land Development approvals through various city, town and state agencies.

Mr. Plante is a Certified Environmental Planner with over Mr. Pyrkosz has been practicing architecture for over 20 a decade of experience in environmental planning and : years. In that timeframe his focus has been the design program management for energy supply, commercial/ build delivery system. Steve has extensive experience retail, transportation/rail and municipal planning in working directly with general contractors and the projects. His experience involves a variety of planning skilled trades to develop creative solutions for the most and environmental projects, specializing in wetland effective results. He believes in a team approach to the planning and environmental permitting. Mr. Plante design and construction process. Steve has a wide array David Plante, AICP CEP also possesses concentrations in municipal planning Stephen Pyrkosl of experience in many different project types including; Environmental Studio Manager and New York State Environmental Quality Review Act Architectural Department Manager industrial, research & development, office, medical (SEQRA) compliance. office, municipal, education, and historic renovations.

Mr. DeMeo has over 30 years of experience on Mr. Borrelli is a licensed professional engineer with 25 a wide range of environmental and geotechnical years of experience providing structural engineering projects including soil and groundwater investigation solutionsfor over $500M of heavycivil infrastructuretype and remediation, environmental site assessments, projects across the northeastern US including; bridges, compliance, and risk-based assessments. His inland waterway structures and industrial facilities. Mr. remediation experience includes full scale remedial Borrelli has 17 years of project management experience design and implementation, including soil vapor and has spent his entire career with Bergmann Stephen DeMeo, PG extraction, bioremediation, groundwater pump-and­ Anthony Borelli, PE Associates. Senior Geologist NY Bridge Practice Leader treat, and low temperature thermal treatment.

16 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design,& Permitting nbbj

Mr. Mountjoy is an urban designer and architect with over 25 years of experience as a project manager for planning and urban design projects around the world. He has managed diverse teams of professionals in architecture, landscape architecture, real estate economics, transportation planning, and environmental engineering-having successfully reached consensus on design and planning issues, expediting approval processes, and gaining community support for both large- and small-scale projects. With a particular interest in community planning and historic preservation, Mr. Mountjoy has completed numerous

Alan Mountjoy, AlA projects in many historic cities across New England and further afield. He has also worked on several major waterfront Principal-In-Charge I NBBJ developments, including the Anacostia Waterfront Framework Plan in Washington, DC., recipient of an AlA Honor Award for Regional and Urban Design.

Alex Krieger has combined a career of teaching and practice, dedicating himself in both to understanding how to improve the quality of place and life in our major or urban areas. Alex is a founding principal of Chan Krieger Sieniewicz, a Cambridge, Massachusetts-based architecture and planning firm that merged with NBBJ in 2010. He is a frequent advisor to mayors and their planning staff and serves on a number of boards and commissions. In 2016, President Obama reappointed Alex to serve a second term on the U.S. Commission of Fine Arts. Alex is a professor at the Harvard Graduate School of Design, where he has taught since 1977. He has also authored more than two-dozen essays on American urbanization for various publications, including numerous essays and his most Alex Krieger, FAIA Urban Design Principal I NBBJ recent book, Urban Design. Design Intelligence Magazine annual national survey named him one of seven "Architectural Educators of the Year."

Chris Herlich is an urban planner and designer at NBBJ Boston. He specializes in the quantitative and qualitative analysis of place, as well as the communication of complex findings through oral, written and graphic narratives. He thoroughly understands the best ways to identify stakeholder concerns and translate them into physical realities. Chris has worked in Dallas and Portsmouth on major planning projects that take a comprehensive approach to preparing for the future. As a trained urban planner and practicing urban designer, he has contributed to these broad planning efforts through mapping, visual communication, and quantitative and qualitative analysis. In these projects and others, he has assisted with the development of policies and design interventions that attempt to create dense, mixed-use, Chris Herlich Urban Planner I NBBJ urban environments.

Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design,& Permitting 17 - RAVI ENGINEERING & LAND SURVEYING, ec. -- . Mr. Bogardus has over 25 years of varied surveying experience. As Survey Department Manager, he has coordinated the successful completion of many surveying and mapping projects. His areas of expertise include Right-of-Way determination, acquisition mapping, topographic surveys of roads and bridges, and GPS.

Michael C. Bogardus, P.L.S. Survey Department Manager I Ravi Engineering

Mr. Teeter has more than 30 years of experience in geotechnical engineering, involving more than 1,000 projects. This experience includes subsurface exploration, in-situ testing, laboratory testing, analysis and design, preparation of reports and specifications, field consultation during construction, forensic investigation, and peer review. Projects include buildings, bridges, treatment plants, reservoirs, tanks, dams and dikes, pump stations, pipelines, power plants, landfills, and roadways. Expertise includes shallow and deep foundations, earth-retaining structures, stability of slopes, dewatering, underpinning, and soil and rock stabilization.

RayTeeter, Ph.D., PE Sr. Geotechnical EngineerI Ravi Engineering

Mr. Wade has over 30 years of experience as a Project Manager, Design Engineer, and shop drawing detailer. His projects have included waste treatment, various industrial, commercial, and institutional facilities. He has extensive experience with the construction process from a multitude of perspectives including design engineering, field engineering, material supply and cost control. He also has thorough knowledge in the area of cast-in-place concrete structures including foundations, basement walls and waste water treatment plants.

Timothy Wade, PE Structural Department Manager I Ravi Engineering

Ms. Van Dussen has more than 25 years of professional engineering experience. She has served as project manager for numerous transportation, environmental, or planning projects with construction values up to $45 million, performed dozens of Hazardous Materials Assessments for the NYSDOT to make sure that acquired property was not contaminated and to ensure staff health and safety, prepared numerous NYSDEC permit applications to support bridge and highway construction, and rehabilitation projects for various municipalities, counties, and private sector clients throughout New York State. Ms. Van Dussen has vast experience with the SEQRA and NEPA processes and was responsible forthe preparation of numerous Environmental ImpactStatements and Environmental Assessments. NancyVan Dussen, PE Environmental Department Manager I Ravi Engineering

18 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting . rl ~~~ru~M~~

Mr. Camoin began his career in economic and community development with a specific goal in mind: developing realistic and implementable strategies that promote a community's economic vitality. This goal was first realized for Rob in Saranac Lake, NY, where he served as Director of Community and Economic Development. In that role, he facilitated the community's first economic development strategic planning process that led to significant public and private investment in residential and downtown commercial building, streetscape, infrastructure and waterfront improvement projects and was credited with the revitalization of the community's downtown. Within a four-year period, he secured significant federal funding for downtown improvements. Robert Camoin, CEcD President & CEO I Camoin Associates

Mr. N'dolo's understanding of the relationship between development and municipal finance, as well as his experience leveraging the benefits of commercial and industrial tax incentives, brings a vital financial perspective to the firm's economic development planning projects. His recent work includes a comprehensive cost/benefit assessment of one of the largest high tech/R&D facilities proposed in New York State. He has successfully completed professional training in IMPLAN and LOCI, computer modeling systems for economic and fiscal impact analysis, and is currently the only economic development professional in New York State utilizing these combined programs to assess an economic development project's impact on a locality's municipal tax revenue. Michael N'dolo, CEcD Vice President I Camoin Associates

During the last nine years, Ms. Selsky's experience at Camoin Associates has included the completion of community and economic development strategic plans, market analyses, meeting facilitation and community consensus building, tax credit program administration and technical assistance, grant writing/administration, and community consolidation studies. With a passion for consensus building and community education, her ability to present highly technical topics in a clear and concise manner has helped the firm better reach out to local residents and policy makers to assist them in making informed decisions regarding their future.

Rachel Selsky, AICP Senior EconomicDevelopment Specialist I Carnoin Associates

Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design,& Permitting 19 ,~ - ±4 od ~HORST Landscape Architects +LandPlanners,PLLC,WBE.

Ms. Horst has 26 years of experience in the development of project packages. She is directly responsible for the development of project documents from the planning stage to the final design stage. Overall, Terry has combined her education in environmental conservation and skills in landscape architecture to competently design sites that harmonize with the environment. Terry has become a specialist in Stormwater Management and Stormwater Pollution Prevention Planning and considers this expertise to be essential to environmental protection. Her dedication to environmental concerns results in skilled and creative solutions for clients in the private and public sectors.

TerryHorst Project Developer Partner I Maxian + Horst

Mr. Maxian has extensive experience and unique skills asa lead consultant and team coordinator in the evaluation analysis and design of site facilities projects. Allan believes that as a team leader he is directly and at all times accountable to the client. Allan brings over 30 years of experience in the development and construction of site facilities. This experience provides the basis for Maxian + Horst's unique ability to design and detail projects that are efficient and cost effective to construct while providing for minimal maintenance costs for the future.

Allan Maxian Project Developer Partner I Maxian + Horst

~ Hudson Mohawk W .Archaeological Consultants, LLC

Ms. Clark has over eighteen years of experience in archaeology and has participated in numerous field investigations. She was Lab Director for over five years where she supervised lab operations and collections management. Her responsibilities included database management, conservation services, public education and specializes in faunal analysis. Ms. Clark received her masters in Northeast Archaeology from Skidmore College in 2005. She is qualified as a 36 CFR 61 archaeologist. NancyClark, MA President & Principal Investigator I Hudson Mohawk

Mr. Fenton has over twenty years of archaeological experience in prehistoric and historic contexts. He has worked on sites in Central Mexico, the Southeast U.S. and the Nort heast. He has participated in all aspects of CRM, from running field projects and report writing to performing specialized lab analysis. He has been worked in various positions as Project Manager, Field Director and Field Technician. He was Assistant Lab Director for five years where he was responsible for lithic research and analysis and artifact photography.

L.JasonFenton Vice President & Project Manager I Hudson Mohawk

20 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting

- Itemized Proposal Sheet

Consultant: _--!=!LJ"",'-'.!..Q!.~!..!.W...!...!><~~='::"--Beramann Associates _

Task # Numerical Value Task 1. Project Kickoff Meeting------­ $ 8.000

Task 2. Project Advisory Committee------­ $ 4.000 Task 3. Second Project Meeting------­ $ 8.000 Task 4. A. Site Reconnaissance------$ 115.000 B. Schematic Designs------­ $ 72.000 Task 5. Public Meeting------­ $ 21.000 Task 6. Construction Requirement Analysis----­ $ 15.000 Task 7. Environmental Quality Review------­ $ 78.000 Task 8. Draft Final Design------­ $ 110,000 Task 9. Final Design & Construction Docs------­ $ 140,000 Task 10. Permits------­ $ 91.550 Task 11. PIF District------$ 21.000 Total Cost------$683.550 *

* This figure includes direct and indirect expenses including reimbursable expenses.

Name: rKimberlv Baotiste

~.v/~LLc!F Authorized Signature: / '=1- {L .,

The proposed budget should be considered flexible and can be adjusted as the project advances to respond to immediate needs and opportunities associated with project advancement. We understand all work must be completed within the overall project budget.

22 Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting Special Considerations

Bergmann Associates has reviewed the Special Notes indicated on page 8 of the Request for Proposals. We offer the following considerations and responses associated with our proposal:

• We recognize the City has a March 31, 2018 deadline and are committed to ensuring all work that is within our control is completed by this date. Bergmann Associates shall not be held responsible for any delays related to reviews by local, state or federal agencies that are out of the control of our team members. As such, Bergmann Associates shall not be held responsible for liquidated damages of $500 per business day for any tasks delayed by agency review or otherwise beyond our control.

• Bergmann Associates will establish, as part of this project contract and at cost to this contract, a shared server through M.A. Polce Consulting Inc. The server and maintenance fees through March 31, 2018 will be incorporated into the overall project budget.

• Bergmann Associates has reviewed the list of items to be purchased in support of this project as listed in the Request for Proposals. Bergmann Associates will purchase the needed equipment as noted for use during the duration of the project. Equipment costs will be absorbed as part of the total contract amount.

Bergmann Associates I Waterfront Village Public Infrastructure Planning, Design, & Permitting 23

Request for Professional Planning & Engineering Services

Waterfront Village Public Infrastructure Planning, Design, & Permitting

City of Rome, New York

NEWYORK ·· STATE OF Department 4. OPPORTUNITY. of State ..

This Request for Proposals was prepared with funding provided by the New York State Department of State

under Title 11 of the Environmental Protection Fund.

Proposals Due: July 13, 2017

Waterfront Village Request for Proposals Planning & Design Services Page 1 Table of Contents

1. Purpose & Intent

2. Project Background

3. Project Budget

4. Project Timeline

5. Work Plan

6. MWBE Requirements

7. Special Notes

8. Submission Requirements

9. Selection of Consultant

10. Proposal Checklist

11. Itemized Proposal Sheet

12. Project Location Map

13. Exhibits

Legal Notice

Waterfront Village Request for Proposals Planning & Design Services Page 2 1. Purpose & Intent

In collaboration with private enterprises, the City of Rome will design roads, infrastructure, a new bulkhead and expansion of the canal to provide improved physical connections and public access to the water and the Canalway Trail. With new large-scale private development projects underway, the City is committed to properly assessing, planning, and designing new infrastructure to support current and future growth within the project area. The City is also committed to long-term sustainability measures to be incorporated into the plans and designs including smart growth practices, stormwater management practices, multimodal transportation choices, and environmental justice. The intent of this project is to support private development projects through infrastructure upgrades and well-planned new infrastructure construction.

The purpose of this RFP is to solicit proposals from qualified full service planning, architectural, and engineering firms to issue a contract to provide all deliverables listed within the attached work plan and ultimately provide final design, construction, and bid documents forthe infrastructure project including any and all required permits.

2. Project Background

The City of Rome has diligently worked on progressing waterfront development planning and implementation projects for decades. Currently, the City of Rome isworking with a professional firm to complete a Brownfield Opportunity Area Step III Implementation Strategy which includes this project location known as the "Waterfront Village" subarea. Within the Waterfront Village subarea a system of disconnected streets have created undesirable conditions for new developments and lack of connections from James Street and Erie Boulevard have created disinvestment and lack of development interest. The City of Rome has secured a NYS Department of State grant that will provide the funding for this project. This grant project must support the private sector development projects in the immediate area and enhance the quality of life and experience of Rome's waterfront area. The project area includes the NYS Canalway Trail along the water's edge of a large harbor area set back from the navigation channel of the canal. This large harbor is ideal for boat docking, docking capacity, and connecting boaters to the adjacent neighborhoods and the downtown. Recently, a developer has purchased the former Dewitt-Clinton school building and property for a 60-unit housing development. This private project is the catalyst for all other improvements and investments into this area and it is paramount that the developer is collaborated with during this project to enhance both the public and private spaces.

3. Project Budget

The budget is an amount not to exceed $683,550. Mohawk Valley EDGE will be undertaking the project management and oversight. Consultant's time will be billed on an hourly basisalong with subcontract expenses.

Waterfront Village Request for Proposals Planning & Design Services Page 3 4. Project Timeline

Consultant solicitation: June, 2017

Consultant selection: July, 2017

Consultant agreement: July, 2017

Work plan commencement: July, 2017

Completion Deadline (no exceptions): March 31, 2018

5. Work Plan

Task 1: Project Kick-Off Meeting

The Consultant, the Department of State, project partners and any other appropriate entities shall hold an initial meeting to review the project scope, project schedule, project requirements, roles and responsibilities of project partners, the selection process for procuring consultants, State Environmental Quality Review Act (SEQRA) compliance requirements, the number of public meetings and techniques for public involvement proposed for the project, attendance at NYS Community Seminar Series training sessions, and any other information which would assist in project completion. In addition, the composition of a project advisory committee shall be discussed during the project kick-off meeting. The Consultant, or a designated project partner, shall prepare and distribute to all project partners a brief meeting summary clearly indicating the agreements/understandings reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary.

Products: Project kick-off meeting held with appropriate parties. Written meeting summary outlining agreements/understandings reached. Finalized project schedule.

Task 2: Project Advisory Committee

The Consultant and City shall establish a project advisory committee to oversee all aspects of the project in cooperation with municipal officials and the project consultant(s), if applicable. The committee shall be representative of project stakeholders, including representatives of State and municipal agencies with jurisdiction over project activities or the project area, and non-governmental and community based organizations. A draft list of proposed members shall be circulated to the Department for review and approval prior to establishment of the committee.

Products: Draft and final list of proposed members of project advisory committee. Project advisory committee established.

Task 3: Second Project Meeting

Waterfront Village Request for Proposals Planning & Design Services Page 4 In consultation with the Department, the Consultant shall hold a second project meeting with the consultant(s), and other project partners as appropriate, to review project requirements, site conditions, and roles and responsibilities; identify new information needs and next steps; and transfer any information to the consultant(s) which would assist in completion of the project. The consultant(s) shall prepare and distribute a brief meeting summary clearly indicating the agreements/understandings reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary.

Products: Second project meeting held with appropriate parties. Written meeting summary outlining agreements/understandings reached. Collaborate file server with associated hardware for project team and meetings (see special notes section)

Task 4: Site Reconnaissance and Schematic Designs

A. SiteReconnaissance

The Consultant or its consultant(s) shall conduct site-specific reconnaissance, in preparation for design. Work shall include, at a minimum, identification and mapping of the following:

• Site survey showing extent of project boundary • Ownership/grant/lease status of all lands to be incorporated into the design • Manmade structures, buildings, or facilities on or adjacent to the site • Above and below ground infrastructure, including stormwater treatment structures • Transportation/circulation systems (truck, car, bus, ferry, train, pedestrian, bicycle, etc.) that serve or are located near the site • Adjacent land and water uses • Historic and archeological resources • Soil and, as appropriate, core sampling to determine site stability • Topography and hydrology • Natural resources, including location of mature trees • View corridors • Zoning and other applicable designations • Analysis of site constraints, needs and opportunities

Products: Map(s) and written summary describing the above information and any other appropriate information identified during the project kick-off meeting.

B. Schematic Designs

The Consultant or its consultant(s) shall prepare alternative schematic designs of the facility or facilities, considering and including a summary of the following:

• Best management practices to be employed to avoid or reduce water quality impairments from upland runoff or in-water activities, and • Impacts, if any, to State designated Significant Coastal Fish and Wildlife Habitat areas, Scenic

Waterfront Village Request for Proposals Planning & Design Services Page 5 Areas of Statewide Significance, other Coastal Management Program special management areas, or other sensitive resources, and how those impacts should be avoided or mitigated.

Unless otherwise specified during the project kick-off meeting, the Contractor or its consultant(s) shall prepare a minimum of three alternative schematic designsfor review by the project advisory committee and the Department.

In consultation with the Department and the project advisory committee, the Consultant shall select one of the alternative schematic designs as the basis for final design and engineering/construction plans and specifications, or shall work with the consultant(s) to develop a final schematic design incorporating elements of or bulldlng upon the alternative schematic designs. Final design and engineering/construction plans and specifications shall be prepared based on the selected schematic design.

Products: Alternative schematic designs. Schematic design alternative selected.

Task5: Public Meeting

In consultation with the Department, a public information meeting shall be conducted to solicit public input on the schematic designs to assist in selecting a preferred alternative. A written summary of public input obtained at this meeting shall be prepared and provided to the .Department for review and comment.

Products: Public information meeting held. Minutes/Summary of meeting prepared and submitted to the Department.

Task6: Construction Requirement Analysis

The Consultant or its consultant(s) shall prepare an analysis of all federal, state and local requirements for the selected schematic design alternative, including necessarypermits and approvals, and a description of how these requirements will be satisfied by the design. This analysis shall be submitted to appropriate project partners and the Department for review. A pre-permitting meeting with the Department and the identified federal, state and local entities may be required to discuss any revisions needed to satisfy regulatory requirements. Work on final design shall not proceed prior to the Department approval of the construction requirement analysis and the pre-permitting meeting, if necessary.

Products: Written construction requirement analysis. Pre-permitting meeting with identified entities.

Task 7: Environmental Quality Review

The Consultant or its consultant(s) shall prepare all documents necessaryto comply with the State Environmental Quality Review Act (SEQRA) through determination of significance. If a positive declaration is made, a Draft Environmental Impact Statement shall be prepared.

Products: SEQRA documents and, if necessary, a Draft Environmental Impact Statement.

Task 8: Draft Final Design

The Consultant or its consultant(s) shall prepare a draft final design based on the selected

Waterfront Village Request for Proposals Planning & Design Services Page 6 schematic design alternative. The draft final design shall include all required maps, tables, data, written discussions, and other information identified in the contract and subcontract work plans and during the project kick-off meeting. The draft final design shall be provided to the Department and the project advisory committee for review at least two weeks prior to the due date for comments. Department comments must be addressedto the satisfaction of the Department in subsequent revisions of the products and the final design.

Products: Draft final design and supporting materials.

Task9: Final Design and Construction Documents

The Consultant or its consultant{s) shall prepare the final design and construction drawings, plans, specifications, and cost estimates. The final design and construction documents shall be provided to the Department and the project advisory committee for review at least two weeks prior to the due date for comments. Final design and construction documents are subject to approval by the Department. These documents must be certified by a licensed professional engineer, architect, or landscape architect and the appropriate seal must be affixed to these documents. Final design and construction documents shall include all roadways, intersections, sidewalks, bicycle paths, water, sewer, gas, electric, lighting, public docking, bulkhead, public park{s) and parking and all associated construction elements.

Products: Final design and construction documents, certified by a licensed professional engineer, architect or landscape architect.

Task 10: Permits

After the final design and construction documents have been approved by the Department, the Consultant or its consultant{s) shall prepare the necessary permit or other approval applications and obtain the required permits or approvals. A pre-application meeting with the Department and the appropriate federal, state and local regulatory authorities may be required to discuss the necessary permit or other approval applications. Prior to filing, the Contractor or its consultant(s) shall submit all applications to the Department for review and comment.

Potential permitting and approval agencies include but are not limited to:

• federal agencies such as the United States Army Corps of Engineers; • the Department, pursuant to the consistency provisions ofthe federal Coastal Zone Management Act; • other New York State agencies such asthe Department of Environmental Conservation; the Office of General Servicespursuant to the Public Lands Law, or similar authorization from the Power Authority (in certain areas of the St. Lawrence Seaway) or Canal Authority (in the State Canal System), in order to use or occupy certain State-owned lands or waters overlying those lands; and the Office of Parks, Recreation, and Historic Preservation or the State Historic Preservation Officer; and • agencies of a county, city, town, village, or special purpose district, including but not limited to: town boards, boards of trustees, or city councils; planning commissions, boards or departments; and/or building or health officials.

Waterfront Village Request for Proposals Planning & Design Services Page 7 Prior to construction the Contractor or its consultant(s) shall also demonstrate that the project is in compliance with 6 NYCRR Part 502, "Floodplain Management Criteria For State Projects" by obtaining a floodplain development permit, if local regulations establish such requirements, or by submitting a signed certification, by an official authorized to enforce local floodplain management regulations, that the project complies with the requirements of the statute.

Copiesof all required permits and approvals shall be subm itted to the Department upon receipt.

Products: All required permits and approvals received. Written certification of compliance with floodplain management regulations, if applicable.

Task 11: Pilot Incremental Financing (PIF) District

Financial analysis, revenue projections, and framework for a potential PIF in the immediate project area. Analysis shall include an assessment of current and potential value of properties including in the district and financial impacts of planned developments and capital projects. This process will include evaluation and a defined boundary.

Products: PIF district analysis, report, and final recommendation to be presented to the Common Council, School District, and Oneida County for adoption.

6. Minority & Women-owned Business Contracting Requirements For the purposes of this procurement, the Department of State hasestablished an overall goal of 20% for Minority and Women-Owned Business Enterprises (MWBE) participation, 10% for Minority­ Owned Business Enterprises (MBE) participation and 10% for Women-Owned Business Enterprises (WBE) participation. The Consultant must document "good faith efforts" to provide meaningful participation by MWBEs as subcontractors or suppliers in the performance ofthe contract. The Consultant acknowledges that if the consultant is found to have willfully and intentionally failed to comply with the MWBE participation goals set forth in this contract, such a finding constitutes a breach of contract and the consultant shall be liable to the City of Rome or NYS Department of State for liquidated or other appropriate damages. The Consultant is encouraged to contact the Division of Minority and Woman Business Development (518) 292-5250 to discuss additional methods of maximizing participation by MWBEs on the contract.

7. SPECIAL NOTES a. This project deadline has been established for March 31,2018. Time is of the essence, and there will be no extensions of time granted. This is basedon a DOS funding contract end date as is out of the local governments control. b. Liquidated damages of $500 per day exceeding the deadline will be strictly applied.

Waterfront Village Request for Proposals Planning & Design Services Page 8 c. It is strongly encouraged that a field office be established in Rome for the duration of this project that is staffed adequately to see this project completed on time. Proposalswill be evaluated accordingly. d. Because of the key partners working remotely, this project will require the establishment of a shared server through M.A. Polce Consulting Inc., the City'stechnology service provider. This proposal will include the cost of establishing the server and any maintenance fees for the duration of the project. e. Please contact Kelly at [email protected] or (315)838-1630for more information f. The project will also require the purchase of three (3) Microsoft Surface Pro Tablets that meet the following specification: i. 512 GBof internal storage ii. 16 GBof RAM iii. Processor Intel Core 17 iv. Surface Pen v. Bluetooth Mouse vi. Surface Type Cover vii. Surface Dock g. 2 sets of DVI, HDMI, and VGA adapters h. Minimum required software i. Microsoft Office Professional ii. Adobe Acrobat Pro i. One (1) LG 65LX341C (65 inch) with wall mount

8. Submission Requirements The Consultant shall submit a price for each item indicated on the work plan.

The Consultant shall demonstrate related project experience via descriptions of at least two projects completed within the last 5 years via contract similar in size and scope. Please attached (1 page or less) a narrative or link that includes: • Project title, location and brief description. • Project owner and name and telephone number of owner's contact person. • Project prime contractor and major subcontractors. • Project duration and cost.

The Consultant shall list key personnel. Please attach (1 page or less) list including:

• Project manager and qualifications • Sub-consultants or employees for specific tasks identified and qualifications • Minority & Women-owned Business Enterprises (MWBEs), and qualifications, that will be utilized and their cost breakdown to equal at least 20%of the total not to exceed contract price.

a Waterfront Village Request for Proposals Planning & Design Services Page 9 Consultant shall briefly demonstrate the ability to perform all tasks listed within the work plan within the project timeline. Under no circumstances will the contract period be extended.

9. Selection of Consultant The City of Rome will utilize professional staff to measure, rank, and select a qualified Consultant. During the review of proposals, the City of Rome may ask for additional information and may initiate action to award a contract at any point after review of the proposals. Therefore, proposals should reflect the firm's best terms both from a technical and cost standpoint.

Proposals will be evaluated and an award will be made on the basis of both cost and technical considerations most advantageous to the City of Rome. In addition to cost, evaluations will include those based on: • ability to deliver the project well within the project timeline • prior experience with similar projects • MWBE participation lO.Proposal Checklist

The proposal must include the following:

o Consultant Name o Street Address o City, State, Zip o Contact Name o Contact Email o Contact Phone o Itemized Proposal Sheet o MWBE Utilization Plan (20% minimum utilization or best efforts demonstrated) o Subcontactors Identified with Qualifications o Key Personnel with Qualifications o Ability to Deliver the Project Narrative

Waterfront Village Request for Proposals Planning & Design Services Page 10 l1.ltemized Proposal Sheet

Consultant: _

Task# Numerical Value

Task1. Project Kickoff Meeting ------­ $------­ Task2. Project Advisory Committee ------­ $------­ Task3. Second Project Meeting ------$------­

Task4. A.Site Reconnaissance $------­ B.Schematic Designs $------­ Task5. Public Meeting ------­ $------­ Task6. Construction Requirement Analysis------­ $------­ Task7. Environmental Quality Review------­ $------­ Task8. Draft Final Design------­ $------Task9. Final Design & Construction Docs------$------­ Task 10. Permits $------Task 11. PIF District ------­ $------Total Cost------$ 683,550 *

*This figure includes direct and indirect expenses including reimbursable expenses.

Name: _

Authorized Signature: _

Waterfront Village Request for Proposals Planning & Design Services Page 11 12.Project Location Map *This project must produce design documents to reestablish the public transportation network as shown missing below

WalerfrontVilJagei Planning Area n,-, !f~;: ~"I) ~.• ~J_lJilj:hJ~f(>:A .;;;>1111 \'\Il~\:Ot11.~ CITY ofROME o p;i:-...o~u~Ij~'h!lll·ttrtf~Hl'nn:~~~qu IIot1J mtr'llJ.tJ"I~t'!=l'r:~;r}'n,.~~):tJi W~lt(:rfrotlt Viil,%ge ~ Cilnal;'ia~ Trail lU',r ....fT1i1j~i ~O;o(~).t{.J,4!-"',"O'-~ Plannlng' Area -- Mohawk RivElr Tra-U

Waterfront Village Request for Proposals Planning & Design Services Page 12 Exhibits:

A. Concept Transportation Network Site Plan B. Former DeWitt Clinton Site Redevelopment Plan C. Downtown Rome BOA Waterfront Village Subarea Plan D. Standard & Agency Specific Clauses

WaterfrontVillage Request for Proposals Planning & Design Services Page 13 BID ADVERTISEMENT

Sealed proposals will be received by the City Clerk ofthe City ofRome, New York, until 3:00 P.M. local time, July 13, 2017, for the following project:

RFP-2017-014 Waterfront Village Planning & Design

Proposals will be publicly opened and read aloud at 3:00 P.M., local time, the same day, July 13, 2017 in the Council Chambers, 2nd Floor, City Hall, Rome, New York.

All proposals shall be made on forms furnished and shall be enclosed in a sealed envelope marked to the attention ofthe City Clerk as follows: RFP-20l7-0l4 Waterfront Village Planning & Design (Bidder's Name)

Owner:City of Rome. Owner's Representative: Matthew J. Andrews City ofRome SeniorPlanner 198 Washington St., RomeNY, 13440 315-339-7643

PROJECT DESCRIPTION: In collaboration with private enterprises, the City ofRome will design roads, infrastructure, a new bulkhead and expansion ofthe canal to provide improved physical connections and public access to the water and the Canalway Trail. With new large­ scale private development projects underway, the City is committed to properly assessing, planning, and designing new infrastructure to support current and future growth within the project area. The City is also committed to long-term sustainability measures to be incorporated into the plans and designs including smart growth practices, stonnwater management practices, multimodal transportation choices, and environmental justice. The intent ofthis project is to support private development projects through infrastructure upgrades and well-planned new infrastructure construction.

Legal notice for the RFP will be advertise electronically at at www.romenewyork.gov; under the treasurer and purchasing tab. Notices are also advertised with the New York State Contract Reporter at: https://www.nyscr.ny.gov/. The proposals notice will also be available on the American Planning Association New York Upstate Chapter website at http://www.nyupstateplanning.org/rfps-rfqs/.

The proposals documents with attachments will be advertised electronically at http://www.romerises.com/come-build-with-us/. The proposals are available for download (Adobe PDF) at the website at no charge; however, be advised that incomplete proposals will be disqualified.

Interested firms must notify the issuing office in order to be placed in the official proposal holder's list, in order to receive addenda and other proposal correspondence. Please contact the

Waterfront Village Request for Proposals Planning & Design Services Page 14 City Engineer's Office at (315)339-7635 with your name, proposal packet obtained, phone number, and email address to be placed on the official proposal holder's list. Proposals received from firms other than those on the official proposal holder's list will not be accepted.

Addenda, ifany, will be issued only to those persons whose name and address are on record with the City as having obtained a proposal packet. Addenda to the proposal, when issued, will be on file in the Engineering Office at least five days before the proposal opening date. If addenda's are issued for this proposal all official proposal holders will be issued with addenda by mail or email.

All questions should be directed to the Department of Community and Economic Development electronically at [email protected].

This project is partially funded through the New York State Department ofState. This project is subject to the following conditions:

PARTICIPATION REQUIREMENTS FORNEWYORKSTATE CERTIFIED MWBEs

This project is required to comply with and implement the provisions of New York State Executive Law Article 15-A and 5 NYCRR Parts 142-144 (MWBE Regulations) for all State contracts as defined therein, with a value (1) in excess of $25,000 for labor, services, equipment, materials, or any combination of the foregoing or (2) in excess of $100,000 for real property renovations and construction.

Approval offunding by DOS, is conditioned upon and subject to the following requirements:

a) Recipient agrees to fully comply and cooperate with DOS in the implementation ofNew York State Executive Law Article 15-A. These requirements include contracting opportunities for New York State certified Minority-owned Business Enterprises ("MBEs") and Women-owned Business Enterprises ("WBEs"), collectively MWBEs.

b) For purposes of this project, DOS hereby establishes the following MWBE participation requirements:

Overall MWBE Participation Requirement: 15% (totaling no less than $137,000)

c) For purposes of providing meaningful participation by MWBEs on the project and achieving the project goals established herein, Recipient should reference the directory of New York State certified MWBEs found at the following internet address: h Ups://ny.newnycontracts.com It is the policy ofthe City ofRome to encourage the greatest possible participation ofminority and women-owned business enterprises. All qualified Minority and Women-Owned Business Enterprises (MWBE) suppliers, contractors, and/or businesses will be afforded equal opportunity without discrimination because ofrace, color, religion, national origin, sex, age, disability or sexual preference.

Waterfront Village Request for Proposals Planning & Design Services Page 15 No proposal may withdraw their Bid within sixty (60) days after the date set for the opening thereof. Incomplete proposals will be disqualified.

The City ofRome, New York, reserves the right to reject any or all proposals or to accept any proposal deemed to be in its best interest.

Waterfront Village Request for Proposals Planning & Design Services Page 16 BOARD OF ESTIMATE AND CONTRACT AUGUST 10, 2017

RESOLUTION NO. 193

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH FISHER ASSOCIATES FOR AN AMOUNT NOT TO EXCEED $124,350.00

By _

WHEREAS, Matthew J. Andrews, Deputy Director ofthe Department ofCommunity and Economic Development for the City of Rome, has recommended that the City of Rome, New York, enter into an agreement with Fisher Associates, for professional planning, design, and engineering services related to RFP-2017-014 Waterfront Village Planning, Design, and Permitting for a portion of the waterfront village project, for a total amount not to exceed to $124,350.00; now, therefore,

BE IT RESOLVED, by the Board of Estimate and Contract ofthe City ofRome, that the Mayor of the City of Rome is hereby authorized to enter into an agreement with Fisher Associates, for professional planning, design, and engineering services related to RFP-2017-014 Waterfront Village Planning, Design, and Permitting for a portion of the waterfront village project, for a total amount not to exceed to $124,350.00, pursuant to the attached Proposal which is made part ofthis Resolution.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: FISHERU) ASSOCIATES

Transportation August 1,2017 Land Development Energy

Edward R. Seelig, Deputy Director Department ofCommunity & Economic Development Rome City Hall 198 North Washington Street Rome, NY 13440-5815

Attention: Matthew Andrews

Re: RFP-2017-014 Waterfront Village Planning, Design & Permitting Request for Additional Information

Dear Matt:

This letter is presented in response to your request for additional information related to the Waterfront Village Planning, Design and Permitting project. Fisher Associates has been tasked with completing the design and engineering for the street (public ROW) improvements across and adjacent to the DePaul property. This includes the extension ofEast North Street and Lynch Street, the intersection ofEast North and Lynch, as well as the future extension of infrastructure to the west. This proposal will provide a descriptions ofservices as well as professional fees and reimbursable expenses related to the following tasks;

Task No. Task Description Task 1 Project Kick-OffMeeting Task4A Site Reconnaissance Task4B Schematic Design Task 6 Construction Requirements Analysis Task 8 Draft Final Design Task 9 Final Design & Construction Documents Task 10 Permits

Scope of Services Based on our understanding ofthe project and the intended character ofthe entire Waterfront Village we propose to prepare complete design and engineering for the extension ofEast North Street and Lynch Streets. We believe it would be beneficial to expand the project limits to include the right-of-way for Ann Street and Lynch Street east to the intersection ofLouisa Street, as well as East North Street to its intersection with Depeyster Street. These streets all service as gateways into Waterfront Village and we can incorporate streetscape enhancements (sidewalks, lighting, landscape, and green infrastructure) to create a cohesive image entering the district. The design schemes will be carried through the future right-of-way extension to the west of the East North and Lynch intersection.

120 East Washington Street, Suite 200 • Syracuse, New York13202 • 315.422.4822 • fisherassoc.com Task 1: Project Kick-Off Meeting Fisher Associates will attend the project kick-off meeting with representatives from the City, Edge and the entire consultant team. One ofthe consultants will be designated scribe for the meeting and we will share our notes and review prior to distribution.

Task 4A: Site Reconnaissance The inventory and analysis for the street extensions and improvements will include the following elements; • Topographic survey and base mapping (coordinate with City GIS and private utility records) • Environmental Investigation (jurisdictional determination ofpotential wetlands) • Site assessment (land uses, landscape characteristics) • Geotechnical investigation (probes, borings, lab analysis, pavement cores) • Traffic patterns and volumes • Public utility infrastructure • Private utility infrastructure • Operations and maintenance

Our team will prepare diagrams which summarize problems and opportunities as we proceed into the schematic design phase. The inventory and analysis will be shared with the design team and presented to the Client team during Task 4.

Deliverables for this task: Topographic survey (base mapping) Geotechnical report Diagrams ofopportunities and constraints

Meetings this task: Design team meeting Presentation to City, Edge and PAC

Task 4B: Schematic Design The schematic design alternatives will be prepared for the streets extending across and adjacent to the DePaul subarea of Waterfront Village including, East North Street, Lynch Street, and Ann Street. Design ofstreetscape improvement to Ann and Lynch Streets will extend east to Louisa Street with the design ofEast North Street extending to Depeyster Street. We will plan for the future extension ofLynch Street to the west up to and including the former Erie Canal bed. This will be coordinated with our design team members. The schematic design effort will include the following; • Street design geometry • Utility alignment • Streetscape and green infrastructure • Selection ofmaterials • Preparation ofillustrative plans • Order ofmagnitude cost estimates • Construction sequencing and schedule (coordination with utility improvements) • QA/QC review

120 East Washington Street, Suite 200 • Syracuse, New York13202 • 315.422.4822 •fisherassoc.com Deliverables this task: Schematic street design plans Cost estimates Construction requirements review

Meetings this task: Design team meeting Presentation to City, Edge and PAC

Task 6: Construction Requirements Analysis Fisher Associates is familiar with the NYS DOS process for developing a construction requirements analysis. We will prepare the permitting requirements for the street extensions and infrastructure improvements. Further, we will collaborate with our design team members to include the requirements for their projects as well. The intent will be to submit one consolidated document to the DOS on behalf ofthe City.

Deliverables this task: Constructions requirements analysis

Meetings this task: Design team coordination meeting

Task 8: Draft Final Design Based on the comments received from the presentation of schematic designs we anticipate the Client team (City, Edge, and PAC) will select a preferred alternative. We will proceed with draft design and engineering ofthe street extensions, utility infrastructure and streetscape improvements. For this task we plan to prepare the following plans and support documentation to comply with City and utility agency standards; • Cover sheet / Notes /Legends/ Abbreviations • Existing Conditions Plans • Demolition Plans • Overall street layout plans • Layout plans (individual segments) • Grading & Erosion Control plans • Utility Plans • Landscape Plans • Lighting Plans • Signage & Pavement Markings Plans • Construction Tables • Road & Utility Profiles • Roadway Cross Sections • Construction Details • Maintenance & Protection ofTraffic Plans • Draft Specification & Pay Items • Cost Estimates • Construction Schedule Update

Our understanding is that the streets and intersections we are designing will not warrant traffic signals. Iftraffic signal design is required we will provide a separate fee to develop the plans. Further, it is our assumption that a traffic impact analysis of proposed private development will not be required.

120 East Washington Street, Suite 200 • Syracuse, New York13202 • 315.422.4822 • fisherassoc.com Deliverables this task: Complete set ofplans (draft final) Draft specification Cost estimates Updated project schedule

Meetings this task: Design team meeting Presentation to City, Edge and PAC Meeting to review City comments

Task 9: Final Design Based on the comments received from the City and utility agencies (public and private) we will advance the draft design plans to final construction documents. Each ofthe plans (see task 8 above) will be edited and revised to prepare plans for advertising, bidding and construction. Fisher will work with the City who will provide the front end documents and current wage rates. The final specifications and bidding schedule will depend on the overall project schedule and when funding is available for construction ofproject elements.

Deliverables this task: Final Plans (complete set) Specifications Final Engineer's Estimate

Meetings this task: Design team meeting Presentation to City, Edge and PAC

Task 10: Permitting Fisher Associates will collaborate with our design team colleagues to assess all permits required including environmental assessment for the overall project. We will identify permits required in task 4B. We anticipate needing wetland jurisdictional determinations and SHPO determination of no impact letters for various elements ofthe project. We work together to submit single request letters to the agencies. We have anticipated the utility agency coordination under this 'permitting' task. We plan to have to utility agency coordination meetings; one during the draft final design task and a second during the final design task. Comments received during these meetings will be incorporated into the plans and specifications as well as the project schedule and construction requirements analysis. The time associated with plan revisions based on utility agency meetings is incorporated into tasks 8 and 9. Within this task we also assume the effort to dedicate the East North Street and Lynch Street extensions. This will require mapping and legal descriptions ofthe proposed rights-of-way.

Deliverables this task: Documentation for Environmental Assessment Forms Applications and Agency Letters (as required)

Meetings this task: Utility agency coordination meetings (assume 2) Design team meeting (permit coordination) City meeting

120 East Washington Street. Suite 200 • Syracuse, New York13202 • 315.422.4822 •fisherassoc.com Proposed Fee The following table presents our proposed fee for the services described above by task. We have presented a budget for reimbursable expenses which will include; geotechnical borings and lab analysis, mileage, printing and incidentals. Any permit fees will be identified and paid by the City; none are anticipated, however private utility agencies may require payment ofa design fee to assess their infrastructure capacity in the Waterfront Village area.

Task Task Description Proposed Fee No. 1 Project Kick-OffMeeting $2,450 4A Site Reconnaissance $26,500 4B Schematic Design $21,650 6 Construction Requirements Analysis $5,500 8 Draft Final Design $36,200 9 Final Design & Construction Documents $20,650 10 Permits $8,400 Reimbursable Expenses Budget $3,000 Total BudJ!et $124,350

Hourly Rates The professional fees will be billed at the following hourly rates:

$175/hr. $160/hr. $150/hr. $110/hr. $85/hr. Mark Eltz, LS $135/hr. Chris Passcuzzo $90/hr. Two man crew $202.50/hr.

Kim Michaels, RLA

Mechanical/Electrical Sr. Project Engineer $150/hr. Mechanical/Electrical Desi n En ineer $105/hr. Structural/Geotechnical Sf. Project Engineer $150/hr. Structural/Geotechnical Design En ineer $105/hr. CAD Technician $90/hr.

120 East Washington Street, Suite 200 • Syracuse, New York13202 • 315.422.4822 •fisherassoc.com MWBE Participation We anticipate meeting or exceed the MWBE participation goals set for the project. Trowbridge WolfMichaels Landscape Architects (WBE) and MJ Engineering & Land Surveying (MBE) will be engaged to provide services related to streetscape design and green infrastructure (TWMLA) as well as geotechnical investigations and private utility (including lighting) design (MJ Engineering). Based on the scope defined above the percentage utilization is anticipated to be 14% WBE and 11% MBE.

Project Schedule In our original proposal submitted last week we presented a project timeline illustrating task duration. Our team has the staffcapabilities to commence work promptly upon receipt of a notice to proceed and compete the street improvement design and permitting within the defined project schedule.

We look forward to starting this project and collaborating with the City, Edge and the entire project design team. Ifyou have any questions about the scope ofservices, budgets or our assumptions in preparing this updated proposal, please feel free to contact me directly by phone at (585) 334-1310 ex. 280 or by email [email protected].

Respectfully, Fisher Associates, P.E., L.S., L.A., D.P.C

William M. Price, RLA, LEED Green Associate Vice President

120 East Washington Street, Suite 200 • Syracuse, New York13202 • 315.422.4822 •fisherassoc.com 120 East Washington Street, Suite 200 • Syracuse. New York13202 • 315.422.4822 •fisherassoc.com Jacqueline M. Izzo Edward R. Seelig Mayor Deputy Director

DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT RomeCity Hall, 198North Washington Street,Rome, NewYork 13440-5815 Telephone: (315) 339-7643 Fax: (315) 838-1167

July 17,2017

WilliamPrice Fisher Associates 135 CalkinsRoad, SuiteA Rochester, New York 14623

Re: RFP-2017-014 Waterfront VillagePlanning, Design & Permitting Request for Additional Information

The advisory committeehas reviewed the proposalssubmitted. After careful consideration of all proposals andthe project deliverables and timeline, and based on your proposed partners, the committee would liketo selectyourfirmto completea focused portionof the project.

Work to include: Planning, design,and permittingto include the DePaulProperties parcel including EastNorth Street extension, Lynch Streetextension, intersection of EastNorth Streetand Lynch Street,and the future right-of-way infrastructure connection due west of the intersection (See attached map graphic for area). ThePIF will encompass the larger overall redevelopment area.

Work to be completed under this contract:

1. Task4: Site Reconnaissance & Schematic Designs 2. Task6: Construction Requirement Analysis 3. Task 8: Draft Final Design 4. Task 9: Final Design& Construction Documents 5. Task 10: Permits 6. Task 11:Pilot Incremental Financing(PIP)District

This projectwill requirebest effortsin meetingthe overall goal of20% MWBE participation. You mustcontinue to document "good faith efforts"to providemeaningful participation by MWBEs as subcontractors.

If your firmis interested in accepting the scope of work,pleaserespondin writing no laterthanJuly 19,2017, and include a cost schedule for each of the tasks above. You should also indicate if and howyou propose to meetthe MWBE goal. You mayemail [email protected]. or call Matthew Andrews at (315)339-7628 for questions.

We would liketo thankyou for your interestin this project, andwe lookforward to working withyourfirm on this unique opportunity.

Edward R. Seelig, Deputy Director

t"C!t. RFP-2017-014 FISHER \.1l Waterfront Village Public Infrastructure Planning, Design, & Permitting ASSOCIATES City of Rome, New York

July 12,2017

Matthew J. Andrews Senior Planner City of Rome 198 Washington Street Rome, NY 13440

Re: RFF-2017-014 Waterfront Village Planning & Design

Dear Mr, Andrews:

Fisher Associates, P.E., L.S., L.A., D.P.C. is pleased to present our proposal for the planning, design and permitting of public infrastructure improvements within Waterfront Village along the NYS Erie Barge Canal in the City of Rome. We became aware of this project through our work with DePaul on the redevelopment of the former DeWitt Clinton school site prominently located in the study area. Fisher's role in the DePaul project involved site survey, civil engineering and public entitlement services including coordination with the NYS Historic Preservation Office (SHPO).

Our team of subconsultants includes: HR&A Advisors, Inc. for market analysis and fiscal impact assessment; SWBR Architecture, Engineering & Landscape Architecture, D.P.C. (SWBR) for urban design and architecture; Trowbridge Wolf Michaels Landscape Architects LLP (WBE) for landscape architecture; M.J. Engineering and Land Surveying, P.C. (MBE) for hydrological, geotechnical and structural engineering, Hartgen Archaeological Associates, Inc. for cultural resource investigation and Harris Beach PLLC, attorneys at law, for the PILOT increment financing, Please refer to the section titled Project Team for further information,

In preparation of this proposal, we have thoroughly reviewed the RFP and all documents related to "From Brown to Green: A Revitalization Strategy for the Downtown Rome BOA," including the Waterfront Village Subarea Plan, the Real Estate Market Analysis, and the Downtown & Waterfront Wayfinding Plan, We visited the project site on several occasions to assess neighborhood character, current land use mix and connectivity (physical and visual). We also prepared a list of questions which were submitted to your office, Based on the responses to our questions, we understand that Waterfront Village is envisioned as a destination from both land and the canal. With limited destinations between Sylvan Beach (west) and Little Falls (East) along the canal, both the City and Mohawk Valley Edge (Edge) see Waterfront Village offering an iconic destination to the boating public. Landside, the site provides the linkage from the canal to downtown amenities and vice versa, and has the potential to provide a unique, mixed use product that would create a year round waterfront destination, The fact that two property owners including DePaul control the majority of the developable land area, also offers a great potential for public-private collaboration which will encourage mutually beneficial programming and design alternatives.

We believe the project offers great opportunities to create a city gateway and thriving waterfront destination utilizing James Street as a critical spine connecting the site to the historic downtown, Waterfront Village can provide the ideal mix of commercial and residential uses identified in a focused market analysis while improving east-west and north­ south downtown-waterfront connectivity. The original Erie Canal alignment traverses the site and offers a historic and functional way to activate the site, encourage broader access to the water (kayaks, canoes, rowing, skating, etc.), and create an authentic experience for residents and visitors alike.

The RFP includes tasks and conditions which are not typical of professional planning and design agreements. These include the Pilot Increment Financing District task and the Liquidated Damages provision, PILOT Increment Financing (PIF) is a financing concept implemented with the assistance of an industrial development agency, and is similar to statutory Tax Increment Financing (TIF) as permitted under the New York General Municipal Law. TIF transactions have only rarely been implemented in New York State, while PIF transactions have been widely used throughout New York on a variety of projects of varying scopes and sizes. Our team includes Harris Beach attorneys, a law firm with expertise in economic development and public financing, and a law firm that represents over 30 IDAs within New York and that has creatively and successfully implemented many PIF programs over the last fifteen years, Our Team will work with the City and Edge to define the objectives of the proposed PIF district, assist in determining the best

11Page ~ RFP-2017-014 FISHER \J..I Waterfront Village Public Infrastructure Planning, Design. & Permitting ASSOCIATES City of Rome. New York mechanism for project success, and work closely with all affected taxing jurisdictions to facilitate approval of the PIF program. We also see substantial benefits to advancing private development alternatives through programming and schematic design. This will also help determine the most appropriate infrastructure improvements as well.

To prepare a reliable fiscal analysis (tax revenues and jobs) to guide the creation of a PIF district, we recommend the following tasks: • Prepare a more focused market analysis for Waterfront Village and James Street corridor • Prepare a program statement based on the market analysis (uses, quantities, amenities) • Prepare schematic design alternatives (architecture and site) • Test development scenarios (revenue projections, buildout, absorption rate) Base PIF district strategies on projected revenues

These tasks associated with private development and PIF implementation have been built into our project time line and will not negatively affect the schedule. In fact, we highly recommend a project program statement which is based on current market data. We also propose assisting the City with its PIF presentations and recommendations to the Common Council, School District, and County, including any related preparation of associated resolutions as well as PIF funding agreements that would guide use of and distribution of PIF proceeds.

Regarding liquidated damages, we understand that to secure funding the project must be complete and ready to bid by March 31st, 2018. Our team has assumed updates to the construction requirements in every phase of the project to assess the permits required and impact to the schedule. We will collaborate with the City, Edge and PAC to evaluate design alternatives which best meet the project goals over the long term. We trust this collaboration will also include representatives from NYS DOS.

Our team understands that these projects will take time to complete and we will present creative, thoughtful design concepts firmly rooted in the best practices and principles of urbanism, sustainability and resiliency. This proposal presents our project team, our experience and qualifications, our proposed work flow and ability to meet the schedule, and confirm to our fee. We look forward to the opportunity to present our ideas and capabilities to the City and Edge and work with both to develop a project scope that is mutually beneficial.

We appreciate the efforts you and your selection committee will provide in review of this proposal and all others submitted. We look forward to having the opportunity to meet with you to present our team's experience, qualifications and specific ideas for the Waterfront Village Planning & Design project. Please feel free to call me directly at (585) 334-1310 ex. 280 or email me at [email protected] with questions or requests for additional information.

Respectfully, FISHER ASSOCIATES, P.E., L.S., L.A., D.P.C.

William M. Price, RLA, ASLA, LEED Green Associate, CNU Vice President

. ,., ... Fisher ~ssoci~tes,p.E.,L.S., L.A., D.P.C. 135 Calkins Road,SuiteA Rochester, New york 14623

Contact Name:VViIlianrM. Price,RLA Contact.·EmaIl:[email protected] Contact Phone: 585.334.1310 x280

21Page Related Project Experience

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Geneva Waterfront Improvement Phases 1-3* Matton Shipyard Historic Adaptive Reuse'" Buffalo Green Code Implementation & TDM South BuffaloBOA DePaul, Rome. NY Bull's Head BOA,Rochester Buffalo Infrastructure and Public Realm Framework Ithaca Waterfront Feasibility Study Clayton Riverwalk

Buffalo BOA Binghamton BOA Buffalo Outer Harbor Master Plan Rochester Inner Loop TIGER Grant Ithaca Waterfront Feasibility Study Bull's Head BOA,Rochester

Corn Hill Landing Fairport North Bank Canal Park Charlotte Square Wedge Point

Geneva Waterfront Infrastructure Feasibility Study Buffalo Outer Harbor Parkway and Public Realm Tappan Zee Bridge Shared Use Path 1-81 Viaduct Project Erie Canal and Canalway Trail South Peterboro Streetscape Improvements

City of Glen Falls Various Sewer and Stormwater Imp. Geyser Road Water and Sewer Improvements

Batavia Pathway to Prosperity 500 Seneca Street Buffalo Lakeside Commerce Park Garuies Point PIF Canandaigua Lakefront PIF Coventus . Buffalo Medical Campus 'Geneva Waterfront Improvement Project, Phase I-III, Geneva, New York: This project created a waterfront destination accommodating large numbers of people and provide strong pedestrian connections between downtown and the lake. Fisher Associates employed the best practices from the disciplines of ecology, hydrology, landscape architecture and marine engineering incorporating green infrastructure to create a beautiful and accessible waterfront for local and regional use. Specific design elements of the project Included: Shoreline stabilization and erosion control; a multi-use path with pedestrian amenities with connections to the new Visitor's Center; Boat launch jetty and pier Improvements; a public deck and terraced seating; promenade seating/retaining walls; waterfront boardwalk; pedestrian bridge; streambank restoration; and kayak launch. Project Owner: City of Geneva, Sage Gerling, Direction of Neighborhood Initiatives, 31S.828.6S8S Prime Consultant: Fisher Associates Subconsultants: Ravl Engineering & Land Surveying, Bayer Landscape Architects, Picard Engineering Project Duration: 2013-2016 Project Cost: $4,lS0,OOO construction cost "Matton Shipyard: Preservation and Adaptive Reuse Initiative Site Assessment, Planning and Feasibility Study Cohoes, New York: Fisher Associates is providing professional planning and design services for the preservation and adaptive reuse of the Malton Shipyard, located In Peebles Island State Park, Cohoes, NY. The Master Plan details adaptive reuse strategies, conceptual site plan alternatives, architectural! structural plans and includes public participation. Malton Shipyard, established In 1916at the confluence of the Mohawk and Hudson Rivers on Van Schaick Island, Cohoes, NY, is a rare survivln9 example of an early 20th century ship building facility. Remaining buildings, piers and sllpways, and other structures, along with historic documents make the Matton Shipyard a rare example of a once common type of facility along America's ocean and Great Lakes. Matton Shipyard Is listed on the National Register of Historic Places and is part of Peebles Island State Park. The Master Plan will recommend strategies for stabilizing extant structures, reconstruction of former building and program uses for financial and operational sustalnability. Project Owner: Erie Canalway Heritage Fund, Andy Kltzmann, S18.237.7000 x 201 Prime Consultant: Fisher Associates Subconsultants: M.J. Engineering and Land Surveying; Hartgen Archaeological; Bero Architecture: PopIi Design Group; Adirondack Studios; Ryan Biggs Clark Davis Project Duration: 2016-2017 Project Cost: $240,000 (fee)

3 I Page ~ RFP-2017-014 FISHER ~ Waterfront Village Public Infrastructure Planning, Design, & Permitting ASSOCIATES City of Rome, New York

Key Personnel Fisher Associates (FA) will be the prime consultant for this project and be responsible for all contractual obligations and the performance of the team, FA will provide the following services: Survey, Transportation planning, Civil Engineering, Environmental Assessment (SEQR), Permitting and Project Management.

Principal-ln-Charge and Project Manager Qualifications William Price, RLA and Vice President will serve as PIC and direct the planning and design effort. Bill's most recent waterfront projects include the Geneva Waterfront, Matton Shipyard Master Plan on the Hudson River in Cohoes and Canalside in Buffalo. Tim Faulkner, P.E. will serve as the day-to-day project manager and be responsible for coordination between the City and our consultant team, Tim has notable experience with public infrastructure projects including Syracuse Clinton Square and Watertown Public Square. Tim will staff the Rome office and be accompanied by multiple staff throughout the project term, Frank Armento, AICP will direct the environmental assessment and permitting tasks. Frank is currently working on several BOA projects and the new Buffalo Green Code. Frank and Tim developed the Transportation Demand Management (TDM) Policy Guide incorporated into the Green Code.

Subconsultants Our team of subconsultants are all widely recognized, extremely well qualified and respected, FA has collaborated with each of these firms on multiple projects (current and recent past) and we are confident in their capabilities.

SWBR will provide urban planning, programming and architectural design services, They have experience with mixed use projects, FA and SWBR are currently teamed to provide design and engineering services for the DePaul project on the former DeWitt Clinton school site, HR&A Advisors will provide market analysis, programming and fiscal impact assessment services. FA and HR&A completed the Ithaca Waterfront Feasibility Study, and are currently working together on the Bull's Head BOA. Jordan Hare (Associate Director) will lead this effort for HR&A. Trowbridge, Wolf, Michaels Landscape Architects (TWMLA) (WBE) will provide landscape architectural services for the project including public spaces, trails, amenities and green infrastructure practices. Kim Michaels, RLA will lead TWMLA. They have been involved with the Downtown Rome BOA project and preparation of the Rome Urban Design Plan & Design Guidelines, TWMLA was also on the team with FA and HR&A for the Ithaca Waterfront Feasibility Study project. FA and TWMLA also teamed to prepare the Downtown Buffalo Infrastructure & Public Realm Framework. MJ Engineering & Land Surveying (MBE) will provide hydrological, geotechnical and structural engineering for waterfront improvements (bulkhead, revetment, and marina), FA and MJ are currently working on the Matton Shipyard Master Plan for the Erie Canalway Heritage Corridor and NYS Canal Corporation, Hartgen Archaeological Associates will provide cultural resource assessment services. Justin DiVirgilio will lead the archaeological effort. Hartgen is also on our team for the Matton Shipyard Master Plan. Harris Beach will provide legal services associated with the PILOT Increment Financing District. Bob Murray, Esq. will lead this effort. Bob and Harris Beach serve as the attorneys for over 30 IDAs statewide and amongst many PIF programs the firm has handled, Bob has implemented the Seneca Street PIF that formed the basis for infrastructure and streetscape investments along this major transportation corridor connecting the burgeoning Larkinville neighborhood to Downtown Buffalo, the Conventus Center for Collaborative Medicine PIF project located within the Buffalo Medical Campus that provides infrastructure funding for the SUNY Buffalo Medical Campus in Downtown Buffalo. New York, the Batavia Pathway to Property PIF that will fund public infrastructure brownfield redevelopment within the City of Batavia, New York, the Canandaigua Lakefront Redevelopment PIF Project that funds certain project infrastructure costs related to a mixed-use development project in Canandaigua, New York, and the Glen Cove - Garvies Point PIF project located in Glen Cove, New York, that used PIF proceeds to fund infrastructure.

MWBE Participation Our team includes TWMLA (WBE) and MJ (MBE). The participation goals are 20% for this project, We fully expect to meet or exceed the participation goals for the project based on the project tasks that will be performed by each firm.

Office Location and Equipment FA will lease office space within or immediately adjacent to the Waterfront Village neighborhood for the duration of the project. We understand there is equipment to be purchased for this project and network connections necessary for secure communications among partners, We will confirm equipment requirements at the project kick-off meeting and promptly place an order for such equipment. Final selection of an office location may in part be decided on network availability.

41Page ~ RFP-2017-014 FISHER \..1.1 Waterfront Village Public Infrastructure Planning, Design, & Permitting ASSOCIATES City of Rome, New York

Ability To Perform All Tasks Listed In the Workplan Within The Project Timeline The Waterfront Village Public Infrastructure project must be designed and permitted by the end of March 2018. The RFP identifies eleven (11) specific tasks to be included. We have prepared a work flow diagram (Figure 1) which graphically illustrates: • Project phases and tasks • Timeline from August 2017 through March 2018 • Proposed meetings and deliverables

We are confident that our team will meet the requisite project deadline and provide creative and dynamic design solutions grounded in sound engineering principles. This effort will require mutual collaboration by the City, Edge and our consultant team. Our proposed schedule assumes that consultant selection and contract negotiations will be completed in July and a notice to proceed issued by August 15th. We will immediately organize the kick-off meeting and start the Design Discovery tasks including: survey, geotechnical investigation and the cultural resource survey (lA) (among other tasks).

We will also schedule a series of pre-application meetings with all of the permitting agencies to present the project, identify staff assignments and review application submittal requirements and review procedures. Our work-flow diagram presents the design tasks, environmental assessment and permitting as well as the meetings identified in the RFP. We anticipate many more meetings between our team, City departments, Edge and the PAC.

In order to meet the schedule, the City, Edge and PAC will need to be united in their efforts to provide timely feedback and clear direction on planning and design decisions. Our schedule assumes that we will receive comments from the City one week from the date of our presentation meetings. We will commit to preparing and distributing meeting minutes within two business days of the meetings to help expedite the review and comment process. Also, we trust the City and Edge will select one person with the authority to act on behalf of the client group and all matters of project coordination.

Public participation has not been identified as a significant requirement of the project. One public meeting is scheduled. We anticipate supplementing this meeting with social media postings to distribute plans and schedule updates. We will also have office space within or adjacent to the Waterfront Village neighborhood, staffed full-time by an experienced professional. This will also serve as a design storefront to display project plans and graphics. Residents and visitors will be welcome to come in and learn more as the project progresses.

51Page .D

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Consultant: Fisher Associates, P.E., L.S., L.A., D.P.C.

Task # Numerical Value

7,050 Task 1. Project Kickoff Meeting ------­ $

Task 2. Project Advisory Committee ------­ $ 5,000 4,000 Task 3. Second Project Meeting ------$

Task4. A. Site Reconnaissance $ 140,000

B. Schematic Designs $ 86,000

Task5. Public Meeting ------­ $ 6,500

Task 6. Construction Requirement Analysis------­ $ 3,500

Task 7. Environmental Quality Review------­ $ 50,000

Task 8. Draft Final Design------­ $ 162,000

Task 9. Final Design & Construction Docs------$ 92,500

Task 10. Permits $ 45,000

Task 11. PI F District ------­ $ 82.000

Total Cost------$ 683,550 *

*This figure includes direct and indirect expenses including reimbursable expenses.

Name: William M. Price, RLA, Vice President _

Authorized Signature: _

Waterfront Village Request for Proposals Planning & Design Services Page 11

71 Page ~ RFP-2017-014 FISHER ~ Waterfront Village Public Infrastructure Planning, Design, & Permitting ASSOCIATES City of Rome, New York

Assumptions 1. The SEQR review documents will be prepared to assess the potential impacts associated with the public infrastructure improvements only.

2. A Type 1 Action with coordinated review is assumed for SEQR purposes. The appropriate level of SEQR review will be determined through early discussions with the City and Edge. This will need to include development of a preferred alternative and a robust environmental review that results in a Negative Declaration or a Positive Declaration and preparation of an EIS. For purposes of this proposal, we have budgeted for completion of an EIS, but meeting the tight schedule will depend on the City's input on the final preferred alternative and its cooperation to complete its tasks and responsibilities as lead agency under SEQR. While we anticipate drafting key SEQR documentation on the City's behalf, the City as lead agency would drive the SEQR schedule.

3. A full buildout analysis of private development will not be included and the requisite SEQR environmental assessment will be performed as separate private developments are proposed, independent of this public infrastructure project.

4. Presentation meetings will be held with the City, Edge and PAC during all project phases. The City, Edge and PAC will have one week to review all materials presented and provide written comments, which will serve as authorization to proceed to the next phase. Absence of written comments will be deemed as approval to proceed.

5. Our team will endeavor to work with the private utility agencies / providers regarding the availability, capacity and condition of electric, gas, fiber, cable TV, and telephone services. Our services do not include planning or design of any private utilities and our team will not be responsible for any project delays caused by private utility infrastructure availability or capacity or any costs associated with the planning, design or improvements to facilities. Private utility infrastructure is as critical as public utilities and we do anticipate meeting with utility agencies early in the Design Discovery process. However, we have also included two (2) utility agency coordination meeting during preliminary (draft) and final design phases.

6. Field studies that indicate sensitive resources are present requiring further study and/or mitigation (e.g., archeological, wetlands) have the potential to cause project delays. The Fisher team recognizes the time sensitivity associated with the project, however, unforeseen circumstances such as these may arise that are out of our control.

7. Pre-application meetings will be held with involved agencies, as appropriate, early in the process to introduce the project, discuss the expedited schedule, and define any specific permit needs or concerns. It is noted that permit review timeframes vary by agency and the individual permit reviewer and, therefore, permit/approval issuance timeframes will also vary. Fisher cannot ensure that all requisite permits needed for the project will be issued by March 2018, regardless of when the applications are submitted for review and processing.

81Page Request for Professional Planning & Engineering Services

Waterfront Village Public Infrastructure Planning} Design} & Permitting

City of Rome} New York

EW YORK STATE OF Department 4 OPPORTUNITY of State ..

This Request for Proposals was prepared with funding provided by the New York State Department of State

under Title 11 of the Environmental Protection Fund.

Proposals Due: July 13, 2017

Waterfront Village Request for Proposals Planning & Design Services Page 1 Table of Contents

1. Purpose & Intent 2. Project Background 3. Project Budget 4. Project Timeline 5. Work Plan 6. MWBE Requirements 7. Special Notes 8. Submission Requirements

9. Selection of Consultant

10. Proposal Checklist

11. Itemized Proposal Sheet

12. Project Location Map

13. Exhibits

Legal Notice

Waterfront Village Request for Proposals Planning & Design Services Page 2 1. Purpose & Intent

In collaboration with private enterprises, the City of Rome will design roads, infrastructure, a new bulkhead and expansion of the canal to provide improved physical connections and public access to the water and the Canalway Trail. With new large-scale private development projects underway, the City is committed to properly assessing, planning, and designing new infrastructure to support current and future growth within the project area. The City is also committed to long-term sustainability measures to be incorporated into the plans and designs including smart growth practices, stormwater management practices, multimodal transportation choices, and environmental justice. The intent of this project is to support private development projects through infrastructure upgrades and well-planned new infrastructure construction.

The purpose of this RFP is to solicit proposals from qualified full service planning, architectural, and engineering firms to issue a contract to provide all deliverables listed within the attached work plan and ultimately provide final design, construction, and bid documents for the infrastructure project including any and all required permits.

2. Project Background

The City of Rome has diligently worked on progressing waterfront development planning and implementation projects for decades. Currently, the City of Rome is working with a professional firm to complete a Brownfield Opportunity Area Step III Implementation Strategy which includes this project location known asthe "Waterfront Village" subarea. Within the Waterfront Village subarea a system of disconnected streets have created undesirable conditions for new developments and lack of connections from JamesStreet and Erie Boulevard have created disinvestment and lack of development interest. The City of Rome has secured a NYS Department of State grant that will provide the funding for this project. This grant project must support the private sector development projects in the immediate area and enhance the quality of life and experience of Rome's waterfront area. The project area includes the NYS Canalway Trail along the water's edge of a large harbor area set back from the navigation channel of the canal. This large harbor is ideal for boat docking, docking capacity, and connecting boaters to the adjacent neighborhoods and the downtown. Recently, a developer has purchased the former Dewitt-Clinton school building and property for a 60-unit housing development. This private project is the catalyst for all other improvements and investments into this area and it is paramount that the developer is collaborated with during this project to enhance both the public and private spaces.

3. Project Budget

The budget is an amount not to exceed $683,550. Mohawk Valley EDGE will be undertaking the project management and oversight. Consultant's time will be billed on an hourly basis along with subcontract expenses.

Waterfront Village Request for Proposals Planning & Design Services Page 3 4. Project Timeline

Consultant solicitation: June, 2017

Consultant selection: July, 2017

Consultant agreement: July, 2017

Work plan commencement: July, 2017

Completion Deadline (no exceptions): March 31, 2018

5. Work Plan

Task 1: Project Kick-Off Meeting

The Consultant, the Department of State, project partners and any other appropriate entities shall hold an initial meeting to review the project scope, project schedule, project requirements, roles and responsibilities of project partners, the selection processfor procuring consultants, State Environmental Quality Review Act (SEQRA) compliance requirements, the number of public meetings and techniques for public involvement proposed for the project, attendance at NYS Community Seminar Series training sessions, and any other information which would assist in project completion. In addition, the composition of a project advisory committee shall be discussed during the project kick-off meeting. The Consultant, or a designated project partner, shall prepare and distribute to all project partners a brief meeting summary clearly indicating the agreements/understandings reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary.

Products: Project kick-off meeting held with appropriate parties. Written meeting summary outlining agreements/understandings reached. Finalized project schedule.

Task 2: Project Advisory Committee

The Consultant and City shall establish a project advisory committee to oversee all aspects of the project in cooperation with municipal officials and the project consultant(s), if applicable. The committee shall be representative of project stakeholders, including representatives of State and municipal agencies with jurisdiction over project activities or the project area, and non-governmental and community based organizations. A draft list of proposed members shall be circulated to the Department for review and approval priorto establishment of the committee.

Products: Draft and final list of proposed members of project advisory committee. Project advisory committee established.

Task 3: Second Project Meeting

Waterfront Village Request for Proposals Planning & Design Services Page 4 In consultation with the Department, the Consultant shall hold a second project meeting with the consultant(s), and other project partners as appropriate, to review project requirements, site conditions, and roles and responsibilities; identify new information needs and next steps; and transfer any information to the consultant(s) which would assist in completion of the project. The consultant(s) shall prepare and distribute a brief meeting summary clearly indicating the agreements/understandings reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary.

Products: Second project meeting held with appropriate parties. Written meeting summary outlining agreements/understandings reached. Collaborate file server with associated hardware for project team and meetings (see special notes section)

Task4: Site Reconnaissance and Schematic Designs

A. Site Reconnaissance

The Consultant or its consultant(s) shall conduct site-specific reconnaissance, in preparation for design. Work shall include, at a minimum, identification and mapping of the following:

• Site survey showing extent of project boundary • Ownership/grant/lease status of all lands to be incorporated into the design • Manmade structures, buildings, or facilities on or adjacent to the site • Above and below ground infrastructure, including stormwater treatment structures • Transportation/circulation systems (truck, car, bus, ferry, train, pedestrian, bicycle, etc.) that serve or are located near the site • Adjacent land and water uses • Historic and archeological resources • Soil and, as appropriate, core sampling to determine site stability • Topography and hydrology • Natural resources, including location of mature trees • View corridors • Zoning and other applicable designations • Analysis of site constraints, needs and opportunities

Products: Map(s) and written summary describing the above information and any other appropriate information identified during the project kick-off meeting.

B. Schematic Designs

The Consultant or its consultant(s) shall prepare alternative schematic designs ofthe facility or facilities, considering and including a summary of the following:

• Best management practices to be employed to avoid or reduce water quality impairments from upland runoff or in-water activities, and • Impacts, if any, to State designated Significant Coastal Fish and Wildlife Habitat areas, Scenic

Waterfront Village Request for Proposals Planning & Design Services Page 5 Areas of Statewide Significance, other Coastal Management Program special management areas, or other sensitive resources, and how those impacts should be avoided or mitigated.

Unless otherwise specified during the project kick-off meeting, the Contractor or its consultant(s) shall prepare a minimum of three alternative schematic designs for review by the project advisory committee and the Department.

In consultation with the Department and the project advisory committee, the Consultant shall select one of the alternative schematic designs as the basis for final design and engineering/construction plans and specifications, or shall work with the consultant(s) to develop a final schematic design incorporating elements of or building upon the alternative schematic designs. Final design and engineering/construction plans and specifications shall be prepared based on the selected schematic design.

Products: Alternative schematic designs. Schematic design alternative selected.

Task 5: Public Meeting

In consultation with the Department, a public information meeting shall be conducted to solicit public input on the schematic designs to assist in selecting a preferred alternative. A written summary of public input obtained at this meeting shall be prepared and provided to the Department for review and comment.

Products: Public information meeting held. Minutes/Summary of meeting prepared and submitted to the Department.

Task 6: Construction Requirement Analysis

The Consultant or its consultant(s) shall prepare an analysis of all federal, state and local requirements for the selected schematic design alternative, including necessary permits and approvals, and a description of how these requirements will be satisfied by the design. This analysis shall be submitted to appropriate project partners and the Department for review. A pre-permitting meeting with the Department and the identified federal, state and local entities may be required to discuss any revisions needed to satisfy regulatory requirements. Work on final design shall not proceed prior to the Department approval ofthe construction requirement analysis and the pre-permitting meeting, if necessary.

Products: Written construction requirement analysis. Pre-permitting meeting with identified entities.

Task 7: Environmental Quality Review

The Consultant or its consultant(s) shall prepare all documents necessary to comply with the State Environmental Quality Review Act (SEQRA) through determination of significance. If a positive declaration is made, a Draft Environmental Impact Statement shall be prepared.

Products: SEQRA documents and, if necessary, a Draft Environmental Impact Statement.

Task 8: Draft Final Design

The Consultant or its consultant(s) shall prepare a draft final design based on the selected

Waterfront Village Request for Proposals Planning & Design Services Page 6 schematic design alternative. The draft final design shall include all required maps, tables, data, written discussions, and other information identified in the contract and subcontract work plans and during the project kick-off meeting. The draft final design shall be provided to the Department and the project advisory committee for review at least two weeks prior to the due date for comments. Department comments must be addressed to the satisfaction of the Department in subsequent revisions of the products and the final design.

Products: Draft final design and supporting materials.

Task 9: Final Design and Construction Documents

The Consultant or its consultant(s) shall prepare the final design and construction drawings, plans, specifications, and cost estimates. The final design and construction documents shall be provided to the Department and the project advisory committee for review at least two weeks prior to the due date for comments. Final design and construction documents are subject to approval by the Department. These documents must be certified by a licensed professional engineer, architect, or landscape architect and the appropriate seal must be affixed to these documents. Final design and construction documents shall include all roadways, intersections, sidewalks, bicycle paths, water, sewer, gas, electric, lighting, public docking, bulkhead, public park(s) and parking and all associated construction elements.

Products: Final design and construction documents, certified by a licensed professional engineer, architect or landscape architect.

Task 10: Permits

After the final design and construction documents have been approved by the Department, the Consultant or its consultant(s) shall prepare the necessary permit or other approval applications and obtain the required permits or approvals. A pre-application meeting with the Department and the appropriate federal, state and local regulatory authorities may be required to discuss the necessary permit or other approval applications. Prior to filing, the Contractor or its consultant(s) shall submit all applications to the Department for review and comment.

Potential permitting and approval agencies include but are not limited to:

• federal agencies such as the United States Army Corps of Engineers; • the Department, pursuant to the consistency provisions of the federal Coastal Zone Management Act; • other New York State agencies such as the Department of Environmental Conservation; the Office of General Services pursuant to the Public Lands Law, or similar authorization from the Power Authority (in certain areas of the St. Lawrence Seaway) or Canal Authority (in the State Canal System), in order to use or occupy certain State-owned lands or waters overlying those lands; and the Office of Parks, Recreation, and Historic Preservation or the State Historic Preservation Officer; and • agencies of a county, city, town, village, or special purpose district, including but not limited to: town boards, boards of trustees, or city councils; planning commissions, boards or departments; and/or building or health officials.

Waterfront Village Request for Proposals Planning & Design Services Page 7 Prior to construction the Contractor or its consultant(s) shall also demonstrate that the project is in compliance with 6 NYCRR Part 502, "Floodplain Management Criteria For State Projects" by obtaining a floodplain development permit, if local regulations establish such requirements, or by submitting a signed certification, by an official authorized to enforce local floodplain management regulations, that the project complies with the requirements of the statute.

Copies of all required permits and approvals shall be submitted to the Department upon receipt.

Products: All required permits and approvals received. Written certification of compliance with floodplain management regulations, if applicable.

Task 11: Pilot Incremental Financing (PIF) District

Financial analysis, revenue projections, and framework for a potential PIF in the immediate project area. Analysis shall include an assessment of current and potential value of properties including in the district and financial impacts of planned developments and capital projects. This process will include evaluation and a defined boundary.

Products: PIF district analysis, report, and final recommendation to be presented to the Common Council, School District, and Oneida County for adoption.

6. Minority & Women-owned BusinessContracting Requirements For the purposes of this procurement, the Department of State has established an overall goal of 20% for Minority and Women-Owned Business Enterprises (MWBE) participation, 10% for Minority­ Owned Business Enterprises (MBE) participation and 10% for Women-Owned Business Enterprises (WBE) participation. The Consultant must document "good faith efforts" to provide meaningful participation by MWBEs as subcontractors or suppliers in the performance of the contract. The Consultant acknowledges that if the consultant is found to have willfully and intentionally failed to comply with the MWBE participation goals set forth in this contract, such a finding constitutes a breach of contract and the consultant shall be liable to the City of Rome or NYS Department of State for liquidated or other appropriate damages. The Consultant is encouraged to contact the Division of Minority and Woman Business Development (518) 292-5250 to discussadditional methods of maximizing participation by MWBEs on the contract.

7. SPECIAL NOTES a. This project deadline has been established for March 31, 2018. Time is of the essence, and there will be no extensions of time granted. This is based on a DOS funding contract end date as is out of the local governments control. b. Liquidated damages of $500 per day exceeding the deadline will be strictly applied.

Waterfront Village Request for Proposals Planning & Design Services Page 8 c. It is strongly encouraged that a field office be established in Rome for the duration of this project that is staffed adequately to see this project completed on time. Proposalswill be evaluated accordingly. d. Because of the key partners working remotely, this project will require the establishment of a shared server through M.A. Polce Consulting Inc., the City's technology service provider. This proposal will include the cost of establishing the server and any maintenance fees for the duration of the project. e. Please contact Kelly at [email protected] or (315)838-1630 for more information f. The project will also require the purchase of three (3) Microsoft Surface Pro Tablets that meet the following specification: i. 512 GBof internal storage ii. 16 GBof RAM iii. Processor Intel Core 17 iv. Surface Pen v. Bluetooth Mouse vi. Surface Type Cover vii. Surface Dock g. 2 sets of DVI, HDMI, and VGA adapters h. Minimum required software i. Microsoft Office Professional ii. Adobe Acrobat Pro i. One (1) LG 65LX341C (65 inch) with wall mount

8. Submission Requirements The Consultant shall submit a price for each item indicated on the work plan.

The Consultant shall demonstrate related project experience via descriptions of at least two projects completed within the last 5 years via contract similar in size and scope. Please attached (1 page or less) a narrative or link that includes: • Project title, location and brief description. • Project owner and name and telephone number of owner's contact person. • Project prime contractor and major subcontractors. • Project duration and cost.

The Consultant shall list key personnel. Please attach (1 page or less) list including:

• Project manager and qualifications • Sub-consultants or employees for specific tasks identified and qualifications • Minority & Women-owned Business Enterprises (MWBEs), and qualifications, that will be utilized and their cost breakdown to equal at least 20% ofthe total not to exceed contract price.

Waterfront Village Request for Proposals Planning & Design Services Page 9 Consultant shall briefly demonstrate the ability to perform all tasks listed within the work plan within the project timeline. Under no circumstances will the contract period be extended.

9. Selection of Consultant The City of Rome will utilize professional staff to measure, rank, and select a qualified Consultant. During the review of proposals, the City of Rome may ask for additional information and may initiate action to award a contract at any point after review of the proposals. Therefore, proposals should reflect the firm's best terms both from a technical and cost standpoint.

Proposals will be evaluated and an award will be made on the basis of both cost and technical considerations most advantageous to the City of Rome. In addition to cost, evaluations will include those based on: • ability to deliver the project well within the project timeline • prior experience with similar projects • MWBE participation lO.Proposal Checklist

The proposal must include the following:

D Consultant Name D Street Address D City, State, Zip D Contact Name D Contact Email D Contact Phone D Itemized Proposal Sheet D MWBE Utilization Plan (20% minimum utilization or best efforts demonstrated) D Subcontactors Identified with Qualifications D KeyPersonnel with Qualifications D Ability to Deliver the Project Narrative

Waterfront Village Request for Proposals Planning & Design Services Page 10 11.Itemized Proposal Sheet

Consultant: _

Task# Numerical Value

Task 1. Project Kickoff Meeting ------­ $------

Task 2. Project Advisory Committee ------­ $------

Task 3. Second Project Meeting ------$------

Task4. A. Site Reconnaissance $------

B. Schematic Designs $------­

Task 5. Public Meeting ------­ $------­

Task 6. Construction Requirement Analysis------­ $------­

Task 7. Environmental Quality Review------­ $------

Task 8. Draft FinaI Design------­ $------

Task 9. Final Design & Construction Docs------$------

Task 10. Permits $------­

Task 11. PI F District ------­ $------

Tota I Cost------$ 683,550 *

*This figure includes direct and indirect expenses including reimbursable expenses.

Name: _

Authorized Signature: _

Waterfront Village Request for Proposals Planning & Design Services Page 11 12.Project Location Map *This project must produce design documents to reestablish the public transportation network as shown missing below

CITYof ROME o Waterfront VillagePlanning Aree Wo'Lcrfrollt Village _...... CanalwayTrail

PlanningArea ...... Mohawk River Trail . --.f!-" '('l

Waterfront Village Request for Proposals Planning & Design Services Page 12 Exhibits:

A. Concept Transportation Network Site Plan B. Former DeWitt Clinton Site Redevelopment Plan C. Downtown Rome BOA Waterfront Village Subarea Plan D. Standard & Agency Specific Clauses

Waterfront Village Request for Proposals Planning & Design Services Page 13 BID ADVERTISEMENT

Sealed proposals will be received by the City Clerk ofthe City ofRome, New York, until 3:00 P.M. local time, July 13,2017, for the following project:

RFP-2017-014 Waterfront Village Planning & Design

Proposals will be publicly opened and read aloud at 3:00 P.M., local time, the same day, July 13, 2017 in the Council Chambers, 2nd Floor, City Hall, Rome, New York.

All proposals shall be made on forms furnished and shall be enclosed in a sealed envelope marked to the attention ofthe City Clerk as follows: RFP-2017-014 Waterfront Village Planning & Design (Bidder's Name)

Owner: City of Rome. Owner's Representative: MatthewJ. Andrews City of Rome SeniorPlanner 198 Washington St., Rome NY, 13440 315-339-7643

PROJECT DESCRIPTION: In collaboration with private enterprises, the City ofRome will design roads, infrastructure, a new bulkhead and expansion ofthe canal to provide improved physical connections and public access to the water and the Canalway Trail. With new large­ scale private development projects underway, the City is committed to properly assessing, planning, and designing new infrastructure to support current and future growth within the project area. The City is also committed to long-term sustainability measures to be incorporated into the plans and designs including smart growth practices, stormwater management practices, multimodal transportation choices, and environmental justice. The intent ofthis project is to support private development projects through infrastructure upgrades and well-planned new infrastructure construction.

Legal notice for the RFP will be advertise electronically at at www.romenewyork.gov; under the treasurer and purchasing tab. Notices are also advertised with the New York State Contract Reporter at: https://www.nyscr.ny.gov/. The proposals notice will also be available on the American Planning Association New York Upstate Chapter website at http://www.nyupstateplanning.org/rfps-rfqs/.

The proposals documents with attachments will be advertised electronically at http://www.romerises.com/come-build-with-us/. The proposals are available for download (Adobe PDF) at the website at no charge; however, be advised that incomplete proposals will be disqualified.

Interested firms must notify the issuing office in order to be placed in the official proposal holder's list, in order to receive addenda and other proposal correspondence. Please contact the

Waterfront Village Request for Proposals Planning & Design Services Page 14 City Engineer's Office at (315)339-7635 with your name, proposal packet obtained, phone number, and email address to be placed on the official proposal holder's list. Proposals received from firms other than those on the official proposal holder's list will not be accepted.

Addenda, ifany, will be issued only to those persons whose name and address are on record with the City as having obtained a proposal packet. Addenda to the proposal, when issued, will be on file in the Engineering Office at least five days before the proposal opening date. Ifaddenda's are issued for this proposal all official proposal holders will be issued with addenda by mail or email.

All questions should be directed to the Department of Community and Economic Development electronically at [email protected].

This project is partially funded through the New York State Department of State. This project is subject to the following conditions:

PARTICIPATION REQUIREMENTS FOR NEWYORKSTATE CERTIFIED MWBEs

This project is required to comply with and implement the provisions of New York State Executive Law Article 15-A and 5 NYCRR Parts 142-144 (MWBE Regulations) for all State contracts as defined therein, with a value (l) in excess of $25,000 for labor, services, equipment, materials, or any combination of the foregoing or (2) in excess of $100,000 for real property renovations and construction.

Approval offunding by DOS, is conditioned upon and subject to the following requirements:

a) Recipient agrees to fully comply and cooperate with DOS in the implementation ofNew York State Executive Law Article 15-A. These requirements include contracting opportunities for New York State certified Minority-owned Business Enterprises ("MBEs") and Women-owned Business Enterprises ("WBEs"), collectively MWBEs.

b) For purposes of this project, DOS hereby establishes the following MWBE participation requirements:

Overall MWBE Participation Requirement: 15% (totaling no less than $137,000)

c) For purposes of providing meaningful participation by MWBEs on the project and achieving the project goals established herein, Recipient should reference the directory of New York State certified MWBEs found at the following internet address: hUps:1Iny.newnycontracts.com It is the policy ofthe City ofRome to encourage the greatest possible participation ofminority and women-owned business enterprises. All qualified Minority and Women-Owned Business Enterprises (MWBE) suppliers, contractors, andlor businesses will be afforded equal opportunity without discrimination because of race, color, religion, national origin, sex, age, disability or sexual preference.

Waterfront Village Request for Proposals Planning & Design Services Page 15 No proposal may withdraw their Bid within sixty (60) days after the date set for the opening thereof. Incomplete proposals will be disqualified.

The City ofRome, New York, reserves the right to reject any or all proposals or to accept any proposal deemed to be in its best interest.

Waterfront Village Request for Proposals Planning & Design Services Page 16 BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 194

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH O'BRIEN & GERE ENGINEERING FOR AN AMOUNT NOT TO EXCEED $228,200.00

By _

WHEREAS, Matthew J. Andrews, Deputy Director ofthe Department ofCommunity and Economic Development for the City of Rome, has recommended that the City of Rome, New York, enter into an agreement with O'Brien & Gere Engineering, for professional planning, design, and engineering services related to RFP-20l7-0l4 Waterfront Village Planning, Design, and Permitting for a portion ofthe waterfront village project, for a total amount not to exceed to $228,200.00; now, therefore,

BE IT RESOLVED, by the Board ofEstimate and Contract ofthe City ofRome, that the Mayor ofthe City ofRome is hereby authorized to enter into an agreement with O'Brien & Gere Engineering, for professional planning, design, and engineering services related to RFP-2017­ 014 Waterfront Village Planning, Design, and Permitting for a portion of the waterfront village project, for a total amount not to exceed to $228,200.00, pursuant to the attached Proposal which is made part ofthis Resolution.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: o

OBG I There's a way

July 19, 2017

Matthew J. Andrews City of Rome Senior Planner 198 Washington Street Rome, NY 13440

RE: Waterfront Village Planning, Design &Permitting - Request for Additional Information

Dear Mr. Andrews,

O'Brien & Gere (OBG) appreciates the opportunity to submit this revised proposal for the-scope of work in your letter dated July 17, 2017, to the City of Rome (City) for the Waterfront VillageInfrastructure Planning, Design, and Permitting Services.

The information provided in this proposal, is in response to the City's Request for Additional Information as well as the telephone conversation with you on July 18, 2017. Should you require additional information, please do not hesitate to contact our Project Manager, Shaun Gannon, at (315) 956-6961 or [email protected].

PROJECT UNDERSTANDING

The Cityhas requested OBG to focus on the following planning, design, and permitting to include the immediate waterfront lands, seawall, docking, canal inland re-watering, pedestrian and / or vehicular bridge over the inland cut, and trail / pedestrian network along the inland cut including public park spaces.

SCOPE OF WORK

OBG's proposed Scope of Services will consist of the following:

TASK 4: SITE RECONNAISSANCE & SCHEMATIC DESIGN The OBG team will conduct a site reconnaissance to identify items that may limit or restrict design of the seawall, trail, inland waterway, and associated features within Waterfront Villageimmediate waterfront lands. OBG will evaluate information collected from a desktop analysis and conduct on-site field investigation that includes: a topography survey and archeological investigation within the limits of the seawall and inland waterway alignment; (6) soil borings along the proposed bulkhead alignment and inland cut; request utility mark-out from UFPO; review aerial photography and other available site information to determine potential development constraints. Afield investigation will be performed to check the accuracy of the existing information gathered through the desktop analysis. The results of this analysis will serve as the foundation for developing the detailed draft design.

® C0 @ 101 First Street, 4th Floor p 315-956-6950 OBG Utica, NY 13501 /315-790-5434 www.obg.com TASK 6: CONTRACTION REQUIREMENT ANALYSIS The OBG team will develop an inventory of all required Federal, state and local permits required for the immediate waterfront lands, and identify the requisite Agencies application procedure and lead time. The inventory will identify how the requirements have been, or will be, addressed by the design.

TASK 8: DRAFT FINAL DESIGN OBG will advance the design to a bid-ready phase including the analysis ofthe bulkhead sheet pile seawall, inland waterway, trail design, pedestrian / vehicular bridge, and landscaping plans for the project area. For the seawall, this will include a sheet pile anchoring system, anchor tie-rod and waler assembly analysis, and a soil settlement analysis. This work will require the following confirmations: a) existing canal bathymetry, b) daily and seasonal tidal ranges (per NYS Canal Corporation), and c) surcharge load limitations for the planned recreational activities. The design of site improvements associated with bulkhead reconstruction will be completed under this task including walkways extending 15- to 20-feet behind the sheet piles, general site grading and restoration. It is assumed that the future bulkheads will not require moorings and fenders, as a floating dock system will be used to accommodate recreational watercraft. To that end, various floating dock systems will be explored so that necessary adaptions to the bulkheads be can considered (i.e. railing systems etc. that would be used as connection points for the floating docks) .. OBG will prepare a set of contract documents, including plans and specifications, and submit to the City for final review / approval and submit to City, Project Advisory Committee, and New York State Department of State (NYSDOS) for review and comments.

TASK 9: FINAL DESIGN &CONSTRUCTION DOCUMENTS OBG will prepare Contract Documents including technical specifications and supporting information. Final Design (100%) will include final project design drawings, construction cost opinion, and contract documents signed and sealed by an engineer who is licensed in the State of New York.

TASK 10: PERMITS

II Attend a pre-application meeting to consult with the United States Army Corps of Engineers (USACE), New York State Department of Environmental Conservation (NYSDEC), and New York State Canal Corporation (NYSCC). The objective of the meeting will be to obtain consensus on a permitting approach.

II Prepare a Joint Application for Permit / Pre-Construction Notification (PCN) to obtain the following permits: )} USACE - PCN to obtain concurrence that activities can proceed under Nationwide Permit 3 (Maintenance) )} NYSDEC - Article 15 (Protection of Waters) )} NYSDEC - 401 Water Quality Certification (potential use of "Blanket" 401 Water Quality Certification of USACE's Nationwide Permit program) e Prepare an Occupancy and Work Permit application for submission to the NYSCC.

I7J It is assumed that the permit applications will be supported by designs prepared in support of other tasks. In addition, it is assumed that a "Negative Declaration" will be issued under a coordinated review process performed, by others, in accordance with the State Environmental Quality Review Act (SEQRA) for the overall project.

OBG I THERE'S A WAY © 2017. ALL RIGHTS RESERVED I 2 July 19, 2017 & e:\Users\coffinda\Desktop\Rome Waterfront Revised Proposal.docx ASSUMPTIONS iii Notice to Proceed (signed, executed contract) will be no later than July 31,2017 to meet the required project schedule.

IfJ Design does not include any demolition of existing buildings or hazardous materials design or assessment thereof.

I!l The City owns, or will arrange for access to, privately owned parcels for field reconnaissance.

G Minimal utility coordination is required. If underground utilities exist, OBG will inform the PAC and include them in the project design constraints.

m Topographic survey shall be limited to a corridor SO-ft.along the planned bulkhead and inland cut alignment.

III The OBG team will attend 6 in-person meetings with the Project Advisory Committee, and 2 public meetings will be attended by the Project Manager and Project Engineer during the duration of the project.

El The Project Manager will participate in monthly conference calls with the City and DOS.

Very truly yours, O'BRIEN & GERE ENGINEERS, INC.

Shaun B. Gannon, P.E., D.WRE, P.H., CFM,PMP Project Manager

OBG I THERE'S A WAY © 2017. ALL RIGHTS RESERVED I 3 July 19, 2017 C:\Users\coffinda\Desktop\Rome Waterfront Revised Proposal.docx ITEMIZED PROPOSAL SHEET

CONSULTANT: O'BRIEN & GERE ENGINEERS, INC.

Task 4. A. Site Reconnaissance ------$46,000 Task 6. Construction Requirement & Environmental Quality Review Analysis------$24,900 Task 8. Draft Final Design ------$103,600 Task 9. Final Design & Construction Docs ------$25,800 Task 10. Permits ------$8,000 Coordination with PAC, Public Mtg.------$19,900 Total Cost ------$ 228,200*

Name: Terrance P. Madden, PE, Vice President

Authorized Signature:

*This fee includes 24% M/WBE participation from our subcontractors CLA Site (MBE) Atlantic Testing (WBE), Morton Archeological Research Services (WBE).

OBG I THERE'S A WAY © 2017. ALL RIGHTS RESERVED I 4 July 19, 2017 Ii C:\Users\coffinda\Desktop\Rome Waterfront Revised Proposal.docx ROME WATERFRONT VI~LA~E PL~ZNING[)ESIGNSERVICES I'COST ~~H~D~2E

'ouny 'eloJe~ct1~&yt$criYrCpmrni; Mtg 100 $13,980 $1,000 $14,980 • Assumes 6 in-person meetings and IIIIIII II. 0 $0 $0 $0 monthly conference calls. . 0 $0 $0 $0 Subtotal ~__ .. 0 '01 0 01 '100 .'$13,980 $1;000 ,:$0 >$0 $0 $0 .$.14.980 sY~gfc!Ori'!itS'ai)Wrii'irti~t Survey 20 $1,632 $0 $10,000 $11,632 Archeological 8 $1,164 $0 $9,340 $10,504 Soils I Stability 1 2 16 38 $3,000 $14,000 $17,000 Site Constraints Mapping 16 $1,872 $5,000 $6,872 Subtotal' 21.. ~ 01 82 $7;668 .. $0 ;:$9;340 $5;000 .$14,000 . $10,000 '.' '$46,008

Mtg Subtotal:

Catalog of Permits .Subtotal I§~ilf01'Gitlai1tYli swppp JAP SHPO SEQREAF Local permit applications Response to comments Subtotal.

$15,688 $10,072 ,25,760

OBG I THERE'S A WAY PAGE 1 of 1 RomeWaterfrontVlllage·CostSch.edul

DEPARTMENT OF COMMUNITY & ECONOMICDEVELOPMENT Rome City Hall, 198 North Washington Street, Rome, New York 13440-5815 Telephone: (315)339-7643 Fax: (315)838-1167

July 17,2017

Shaun Gannon O'Brien & GereEngineers, Inc. 101 First Street,4th Floor Utica, New York 13501

Re: RFP-2017-014 Waterfront Village Planning, Design & Permitting Request for Additional Information

The advisory committee has reviewed the proposals submitted. Aftercarefulconsideration of all proposals andthe project deliverables andtimeline,and basedon your proposed partners, the committee would liketo selectyourfilm to complete a focused portion of the project.

Work to include: Planning, design, and permitting to include the immediate waterfront lands, seawall, docking, canal inland re-watering, pedestrian andlorvehicularbridgeoverthe inland cut, andtrail/pedestrian network alonginland cut includingpublicpark spaces (See attached map graphic for area).

Work to be completed under this contract:

1. Task 4: SiteReconnaissance & Schematic Designs 2. Task 6: Construction Requirement Analysis 3. Task 8: DraftFinalDesign 4. Task9: Final Design & Construction Documents 5. Task10: Permits

This projectwillrequirebesteffortsin meeting the overall goalof 20% MWBE participation. Youmustcontinue to document"good faith efforts"to provide meaningful participation by MWBEs as subcontractors.

If your firm is interested in accepting the scopeof work,pleaserespond in writing no laterthanJuly 19,2017, and include a cost schedulefor eachof the tasks above. You shouldalso indicate if and how you propose to meetthe MWBE goal. You may [email protected]. or call Matthew Andrews at (315) 339-7628 for questions.

We would like to thankyou for your interest in this project, andwe lookforward to working withyourfirmon this unique opportunity.

OBG I There's a way July 13, 2017

Matthew J. Andrews City of Rome Senior Planner 198 Washington Street Rome, NY 13440 RE: Waterfront Village Planning and Design Proposal: RFP-2017-014 Dear Mr. Andrews:

O'Brien & Gere (OBG) appreciates the opportunity to submit this proposal to provide planning, engineering, and permitting services to the City of Rome (City) for the Waterfront Village Infrastructure Planning, Design, and Permitting Services. We have assembled a team of highly qualified firms with experience in the City of Rome, including Highland Planning, CLA SITE, Morton Archeological Research Services, and LaFave, White & McGivern.

BENEFITS OF THE OBG TEAM

The OBG team brings extensive experience, institutional knowledge, and a solid understanding of the proposed project which will allow us to deliver a high-quality product while meeting a rigorous project schedule. A summary of the benefits of the OBG team follows below.

I!] Project Manager, Shaun Gannon, PE, PMP is a certified Project Management Professional (PMP) with 10+ years of experience executing complex, fast-paced projects for Federal, state and local municipalities.

L'J! OurAssistant Project Manager for Planning Services, Jane Nicholson-Dourdas, AICP (OBG) and Susan Hopkins, AICP (Highland) have institutional knowledge of the Waterfront Village proj ect having both worked on the Downtown Rome Step 3 Brownfield Opportunity Area (BOA) and the Waterfront form-based zoning code. fl Assistant Project Manager Stephen Snell, PE,has a strong relationship with the City of Rome Engineering Office and brings experience working with the City's engineering and design standards. a The OBG Team has the capacity to deliver this project within the defined schedule with over 400 available staff within a half hour of Rome, NY. u OBG has a long-standing relationship with Mohawk Valley Economic Development Growth Enterprises (MVEDGE), and have worked together on the SUNY Nanocenter and the Utica Harbor Revitalization projects. o OBG has an office in Utica, NY where Mr. Gannon and Ms. Nicholson-Dourdas reside. This office proximity, as well as having our Project Manager, Mr. Gannon residing in Rome, translates to rapid response to MVEDGE, the City, and the Project Advisory Committee. II Dr. Morton of Morton Archeological Research Services conducted the Phase IAand IBstudies for the Rome Canalway Trail, bringing this knowledge to help meet the project schedule. The information provided on the following pages is in response to the City's RFP, as well as conversations with City personnel. Should you require additional information, please do not hesitate to contact our Project Manager, Shaun Gannon, at (315) 956-6961 or Shaun.Gannon@obg,.mm.

Very truly yours, O'BRIEN & GERE ENGINEERS, INC. t?AI_~{ L-- & Terrance P. Madden, PE Senior Vice President ------t®I------{C0I------l@~---

101 First Street, 4th Floor P 315-956-6950 OBG Utica, NY 13501 /315-790-5434 www.obg.com WATERFRONT VILLAGE PLANNING AND DESIGN PROPOSAL

THE OBGTEAM

ROLES AND RESPONSIBILITIES

OBG(Prime) • • ••• ••• • • • • CLASITE (MBE - 10%) • • •• •• • • Highland Planning (WBE 9%) • • •• • Morton (WBE - 5%) • • LaFave White & McGivern •

CONSULTANT INFORMATION OBG has become more than an engineering solutions provider throughout our history of creating a better future since 1945. OBG provides a full range of comprehensive planning, engineering, and environmental services to develop sustainable solutions in support of economic development in urban and rural communities. Our team of experienced engineers, planners, scientists and technicians has assisted local, regional, and state agencies; site selectors; industry; and developers with advancing job-creating site development and redevelopment programs throughout New York State. Our corporate headquarters is in Syracuse, New York and our Oneida County office is in Utica, a short drive to Rome. These two offices alone represent 70% of the technical resources ofthe firm. This project will be managed out of the Utica office where Mr.Gannon and Ms. Nicholson-Dourdas reside. OBG has completed numerous projects in Oneida County, working with multiple stakeholders - municipalities, MVEDGE, local development agencies, and the local community. We have ongoing projects in the City of Rome, and are therefore familiar with the City's engineering standards.

The firm will serve as Prime Contractor and point of contact for the City and will provide overall project management for this project.

, "\ - , , ) , , PRIME CONTRACTOR INFORMATION ~~~~l:1~'tllra~~"~\Jlj'I~"cffjti~~mfiN~~':l~~1i~fE;~l\'mt~'W"r;El'I~~~ini~1m~:f~if'Ji~~~~B.~!l'rr;~ U!.i~lD~t~~.~""Jji~~~~~i'!!..~v~..A9~m~~J~~.a O'Brien & Gere 101 First Street, 4t h FI. Shaun Gannon, [email protected] 315.956.6961 Engineers, Inc. Utica, NY 13501 Project Manager

© 2017. ALL RIGHTS RESERVED I 2 OBG I THERE'S A WAY https://obrienandgere.sharepoint.corn/ sites/obg -crm­ July 13, 2017 prod/opportunity/Waterfront Village Public SUBCONTRACTOR INFORMATION INCLUDING M/WBE PARTICIPATION CLA SITELandscape Architecture, Engineering & Planning, p.e, is a New York State Certified Minority Business Enterprise (MBE) specializing in Landscape Architecture, Land Planning, Civiland Environmental Engineering, and Environmental Permitting. Founded in 1997, CLA SITE's portfolio of projects demonstrates a tradition of creative low impact development and lasting community enhancements with a focus on park, trails, and recreation; municipal streetscape and community revitalization; historic restoration; commercial retail; mixed-use residential housing; water/wastewater infrastructure; visual impact assessment; industrial and construction sector stormwater and environmental permitting. CLA SITE will be responsible for site reconnaissance, schematic design, permit assistance, and community outreach. Highland Planning LLCwas established in 2007 by Tanya Mooza Zwahlen, AICP. The firm's area of practice is city planning, with an emphasis on public outreach, economic development, grant writing, and research management. Highland Planning's office is located in Rochester, New York and has two full-time employees and three part-time employees. The firm was certified as a Women Owned Business Enterprise (WBE) in 2008 and as a Disadvantaged Business Enterprise (DBE) in 2011. Highland Planning will be responsible for Project Advisory Committee coordination, developing a comprehensive community engagement strategy, and land use assessment as part of the site reconnaissance analysis. They will further coordinate the development of the PIF framework and financial analysis. Morton Archaeological Research Services, established in 2006, is a full-service Cultural Resource Management firm. Owner and Principal Ann Morton has over thirty years' experience in archaeological investigations for local, State and Federal regulation compliance, and in the excavation, documentation and evaluation of prehistoric and historic period archaeological sites. Morton Archaeological Research Services is a New York State Women Business Enterprise (WBE) and has conducted over 100 Federal (Section 106) and NYS (Section 14.09) investigations in the last ten years. For this project, Morton will perform a Phase IAbackground study for Task 4, and, if needed a Phase IE for the Waterfront Village portion (areas 3-4) as part of Task 10 (Permits).

LaFave White & McGivern LSPCis a small business and veteran owned Land Surveying Professional Corporation, providing high quality professional land surveying services and photogrammetric mapping. Founded in 1946, the firm, headquartered in Theresa, NY with an office in Oneida County, in Boonville, NY, has provided professional land surveying and mapping services to both the public and private sectors throughout Oneida County and the surrounding area. The Firm has worked with OBG on a number oflocal projects, including the Nanocenter in Marcy, NY for SUNYIT and MVEDGE. Anticipated participation of our subcontractors is indicated on the Roles and Responsibilities matrix on the previous page. As a large business, OBG shares the mission for assisting minority and woman-owned businesses in achieving success in their respective fields. The firm is active in supporting these businesses through subcontracting activities on our term contracts and projects, as well as goods and services the firm procures for its own use. OBG intends to meet or exceed the required 20% MWBE utilization goals established by the City.

© 2017. ALL RIGHTS RESERVED I 3 OBG I THERE'S A WAY https:// 0 brien andgere.sh arepoin t.com/sites/obg-crm­ July 13, 2017 prod/opportunity/Waterfront Village Public RELEVANT EXPERIENCE

UTICAHARBOR REDEVELOPMENT Since the project commenced in 2013, OBG has completed approximately $600,000 in services in support of the redevelopment of the Utica Harbor. The objective of the project is to develop a niche destination attraction that leverages the natural appeal ofthe waterfront, the charm of an industrial-era harbor, and the harbor's location along the historic Barge Canal. OBG provided consulting services related to the environmental, permitting (GElS, SEQRA), and infrastructure needs of future mixed-use development at the Utica Harbor. OBG has advanced the design on several public infrastructure components including the Wurz Avenue West Entranceway, Harbor Bulkhead Replacement and Dredge Spoils Area Closure. OBG served as a subcontractor to ELAN Planning on this project.

Client Start / Completion Date City ofUtica and 2012/2019 Utica Harbor Point Development Corporation Utica, NY Engineering Fee $600,000 Reference Brian Thomas, AICP, Commissioner Construction Cost Est. (315) 792-0185 $15 million (public infrastructure phase)

MARCY NANOCENTER Marcy Nanocenter at SUNYIT is a 420+ acre greenfield site located on the Marcy Campus of SUNY-Polytechnic Institute. It is the largest shovel-ready site in New York State's Tech Valley,Mohawk Valley Economic Development Growth Enterprises (MVEDGE) is leading the site development and marketing; it competes on a global scale to recruit the industry. OBG has been involved with this project since its inception in 1997. We continue to be a key consultant in the ongoing development from a greenfield site to a shovel-ready site; assisting with the necessary regulatory approvals and infrastructure to attract large-scale nanotechnology industrial development. OBG'srole has included project management, construction management, safety oversight, pre-construction services; scheduling, estimating, procurement, site logistics/early works; laydown areas, parking areas, temporary facilities, all site/civil, roads, parking lots, driveways, fencing, site lighting, landscaping, restoration, stormwater management design/approvals, off-site/on-site utility infrastructure, wetland creation and stream mitigation areas, and central utilities commissioning and energy consulting/modeling. Major subcontractors included LaFave White and McGivern for site survey and M+WGroup facility siting.

Client Start / Completion Date Mohawk Valley Economic Development Growth 1997 / Ongoing Enterprises (MVEDGE) Construction Cost Est. Oneida County, Town of Marcy, NY $1 Billion Reference Steven DiMeo, President (315) 338-0393

© 2017. ALL RIGHTS RESERVED I 4 OBG I THERE'S A WAY https:// obrie nandgere.sh arepoin t.corn/sites/obg -crm­ July 13, 2017 prod/opportunity/Waterfront Village Public KEY PERSONNEl

Shaun B. Gannon, P.E., D.WRE, P.H., CFM, PMP - Project Manager has 20 years of experience conducting complex hydrologic studies and managing large, complex municipal, state and Federal projects. He is a certified Project Management Professional, a NYS licensed Professional Engineer, a certified Professional Hydrologist, a Certified Floodplain Manager and a Diplomate Water Resource Engineer. Mr.Gannon will be responsible for developing a robust Project Management Plan to capture the City, ProjectAdvisory Committee, and Department of State requirements, manage project risk and scope and develop a project schedule, staffing plan and milestones to ensure project completion by March 31, 2018.

Stephen Snell, PEl CPESC - AssistantProject Manager has 17 years of professional engineering experience in the area of municipal and site infrastructure engineering, which includes site development, water, wastewater, storm drainage systems, and erosion and sediment control. He is a NYS licensed Professional Engineer and Certified Professional in Erosion and Sediment Control (CPESC). Mr. Snell served as the Project Manager for the City ofRome Martin Street Sanitary Sewer Extension project and included coordination with the project funding agency and NYSDEC, scheduling, scope and budget preparation, client management, and cost estimating.

Jane Nicholson-Dourdas, AICP - Assistant Project Manager has over 13 years of experience in urban planning, and is well versed in the municipal planning process including brownfield redevelopment, site-specific development, and SEQR compliance and permitting. Ms. Nicholson-Dourdas has recently assisted the City of Rome in the preparation of the Erie Boulevard (Step 2) Brownfield Opportunity Area, and Downtown Rome Implementation Strategy (Step 3) Brownfield Opportunity Area which included securing EPA funding for the cleanup of the Rome-Turney Radiator site, development of the Waterfront Village zoning maps, housing inventoryand analysis, and extensive coordination with both Project Advisory Committees. She is certified by the American Institute of Certified Planners, and a member of the American Planning Association. Ms. Nicholson­ Dourdas holds advanced certification in facilitation and conflict resolution.

Susan Hopkins, AICP is a Senior Planner with Highland Planning with 14 years of experience. She holds an Advanced Degree in Community and Regional Planner, is a Member of the American Institute of Certified Planners and is a Member of the Upstate NY Chapter ofthe American Planning Association. Prior to joining Highland Planning, she assisted the City of Rome with development of a Step 3 Implementation Strategy for the Downtown Rome Brownfield Opportunity Area in Rome, NY. In 2015 and 2016, she completed a form-based zoning code for the Waterfront Village subarea and a housing inventory and analysis, both for the Downtown Brownfield Opportunity Area in Rome, NY.

PeterLoyola, RLA, Principal Senior Project Manager of CLA SITEhas over 30 years of design, construction and environmental compliance experience as a Landscape Architect and Planning Consultant. As CLA SITE's founder, Peter provides innovative leadership and offers creative technical solutions to public and private developers, universities, housing authorities, municipalities, and industrial corporations. Mr. Loyola's project work focuses on low impact development and master planning; public participation and design charrettes; environmental permitting and environmental impact mitigation; visual impact assessments; stormwater and green infrastructure design and permitting; and construction documentation and administration.

Ann Morton Owner and Principal of Morton Archaeological Research Services, is a 36CFR61 qualified archaeologist. She has a Ph.D.in Archaeology and is a certified member of the Register of Professional Archaeologists (RPA). Dr. Morton conducted the cultural resources investigations for the Canalway Trail in Rome, New York; an integral element in the Waterfront Village Project. Dr.Morton conducted Phase IA background studies and Phase IB field investigations for approximately 3 miles of trail in the City of Rome. Dr. Morton coordinated with the SHPO, NYSTA Canal Corporation and the Oneida Nation to insure concerns of all were met and the project was able to proceed smoothly.

© 2017. ALL RIGHTS RESERVED I S OBG I THERE'S A WAY https:!/ obrienan dgere.sh arepoin t.eom/sites/obg -crrn­ July 13, 2017 prod/opportunity/Waterfront Village Public PROJECT APPROACH

TASK 1: PROJECT KICK-OFF MEETING OBG, with assistance from our team members, will facilitate a Kick-Offmeeting with the project partners and the Department of State (DOS) to review the Scope of Work (SOW),reach agreement on work products, and capture project requirements. Outputs from this meeting, in addition to meeting minutes, will include a draft Requirement Matrix, Communication and Risk Management Plan, Public Meeting Schedule, Project Milestones, High level Staffing Plan, Safety Plan, Work Breakdown Structure (WBS), and Project Management Plan and Quality Plan. These plans will be shared with the DOS and project partners for review and comment.

TASK 2: PROJECT ADVISORY COMMITTEE The OBG team will work closely with the City to establish a Project Advisory Committee (PAC) consisting of key stakeholders and involved agencies to direct the planning process, provide critical feedback, and review project deliverables. We recommend that the PAC communicate via a weekly conference call with the project team followed by a minimum of one (1), in-person meeting each month through the duration of the project. The PAC will also play an important role in community-wide outreach, and ensuring that all interests are represented.

TASK 3: SECONDARY PROJECT MEETING During this meeting, OBG, DOS and the project partners will review the draft plans from the Kick-Offmeeting. Additionally, in advance of the meeting, OBG and our partners shall conduct a desktop evaluation of the project site to assess potential constraints, visit the Rome Historical Society to search for relevant information pertaining to archeological issues, and visit the City of Rome Engineering Department to collect copies of relevant as-built infrastructure plans. From this information, the OBG team, DOS and project partners will identify missing information, assess its impact on the project, update the Risk Management Plan and Requirement Matrix accordingly, and outline any assumptions going forward.

TASK 4-A: SITE RECONNAISSANCE Our team will prepare a site reconnaissance to identify items that may limit or restrict development or other proposed land uses within Waterfront Village.We will evaluate information collected from a desktop analysis and on-site field investigation that includes the items outlined in the Work Plan, including a review of topography survey within the limits of the selected concept, boundary survey, (2) soil borings along the proposed bulkhead alignment, utilities, zoning, and natural resources, as well as aerial photography and other available site information to determine potential development constraints. We will perform a field investigation to check the accuracy of the existing information gathered through the desktop analysis. The results of this analysis will serve as the foundation for developing the detailed schematic designs (Task 4B).

TASK 4-8: SCHEMATIC DESIGN The OBG team, based on information collected to date regarding site constraints (Task 4A), will develop three (3) alternative planning level site schematics for review by the Project Advisory Committee and the DOS. Our team will conduct a design charrette with the Project Advisory Committee and DOS to select the final site schematic as the bases for final design.

TASK 5: PUBLIC MEETING{S) A critical component of this process is ensuring the general public supports the project and the project team is responsive to the needs of local community members. We propose two (2) public meetings as well as value­ added opportunities, such as a community-wide surveyor door-to-door information sessions, to maximize citizen engagement. Additional public meetings and hearings will be held prior to any actions that require legislative approval and/or adoption as required by New York State law.

© 2017. ALL RIGHTS RESERVED I 6 OBG I THERE'S A WAY https:f/obrienandgere.sharepoint.com/sites/obg-crm­ July 13, 2017 Ii prod/opportunity/Waterfront Village Public TASK 6: CONSTRUCTION REQUIREMENT ANALYSIS Our team will develop an inventory of all required Federal, state and local permits required for the project and identify the requisite Agencies application procedure and lead time. If any agencies or utilities [i.e. National Grid) require an in-person meeting(s) or conference call(s), the team will schedule and conduct these meetings, and update the required matrix accordingly. The inventory will identify how the requirements have been or will be addressed by the design. TASK 7: ENVIRONMENTAL QUALITY REVIEW The OBG team will assist the City in complying with the SEQR review process throughout the entire project initiative. We will request the City of Rome be designated as Lead Agency for purposes of SEQR. We will prepare, distribute, and file a Full Environmental Assessment Form (EAF) for purposes of evaluating the importance/significance of the impacts associated with the selected schematic design. We will assist the City in the Determi nation of Significance in accordance with the SEQR regulations and in preparing for and holding a Public Hearing on the schematic design. TASK 8: DRAFT FINAL DESIGN Our team will prepare a Draft Final Design (80%) which advance the schematic design to include plan, profile, and typical cross sections and will reflect comments from the Project Advisory Committee and DOS. Plans will include the following elements: Title sheet, Beginning and end of Project and Project limit lines, existing conditions, including titles of adjacent roadways and watercourses; location of utilities, drainage facilities, and associated appurtenances; designated wetlands; and property lines (to be established in easement mapping), plan view, proposed improvements, including plan view and longitudinal profiles, construction control point, demolitions and site restoration, drainage and utilities, proposed grading, typical cross sections, proposed planting/restoration plans, proposed water control during construction, standard design details, special design details, proposed soil erosion and sedimentation controls and sequence of construction. TASK 9: FINAL DESIGN AND CONSTRUCTION DOCUMENTS Our team will prepare Contract Documents including technical specifications and supporting information for the front-end specifications (bid forms, conditions of the contract, and forms ofagreement). Final Design (100%) will include final Project design drawings, construction cost opinion, and contract documents signed and sealed by an engineer who is licensed in the State of New York. TASK 10: PERMITS The OBG team will prepare and obtain the necessary Federal, state, and local permits to comply with all regulatory requirements. We will develop a comprehensive permit matrix that specifies the permit type, activity, agency, approval and submittal timeline, and strategy for coordination. We will submit this matrix with copies of each permit application to the City for review and comment. Additionally, Mr. Gannon, who is a Certified Floodplain Manager (CFM) will work with the City Floodplain Manager and the NYS Department of Environmental Conservation (NYSDEC) Bureau of Flood Protection to assure compliance with the Local Floodplain Ordinance, NYS Regulations and the National Flood Insurance Program (NFIP). TASK 11: PILOT INCREMENTAL FINANCING (PIF) DISTRICT Our team will assist the City of Rome and MVEDGE in developing a framework for a potential PIF district (PILOT incrementfinance district), which will include an understanding of the current and potential future value of subjectproperties,land disposition, and the potential amount of increment that could be used to secure bonds for infrastructure improvements, and repay the debt service on those bonds. We will also assist, as needed, with engaging and negotiating with affected taxing jurisdictions.

© 2017. ALL RIGHTS RESERVED I 7 OBG I THERE'S A WAY https://obrienandgere.sharepoint.com/sites/obg-crm­ July 13, 2017 prod/opportunity/Waterfront Village Public 11. Itemized Proposal Sheet

Consultant: O'Brien & Gere Engineers, Inc.

Task# Numerical Value

Task 1. Project Kickoff Meeting ------­ $ 34,700** Task 2. Project Advisory Committee ------­ $ 31.200 Task 3. Second Project Meeting ------­ $ 13,400 Task 4. A. Site Reconnaissance ------$ 123,000 B. Schematic Designs ------­ $ 22,000 Task 5. Public Meeting ------­ $ 44,600 Task 6. Construction Requirement Analysis------­ $ 15,900 Task7. Environmental Quality Review ------­ $ 46,270 Task 8. Draft Final Design ------­ $ 254,500 Task 9. Final Design & Construction Docs ------­ $ 46,900 Task 10. Permits ------­ $ 23,000 Task 11. PIF District ------$ 28,000

Tota I Cost ------$ 683,470 *

*This figure includes direct and indirect expenses including reimbursable expenses. ** Includes cost of server, Tablet computers, software and large screen TV.

Name: Terrance P. Madden, PE, Vice President

Authorized Signatu re: _..a~~==:!:....!f...l!2..~~==:.._ _

ASSUMPTIONS: • Notice to Proceed (signed, executed contract) will be no later than July 31, 2017 to meet the required project schedule. • In coordination with the OBG Team, the Project Advisory Committee will hold a public meeting per Task 5: Public Meeting to present the three (3) conceptual schematic designs as developed by the OBG team per Task 4B: Schematic Design. The Project Advisory Committee will select the final conceptual design within 10 business days of the public meeting which will be required to meet the final deadline. • The project requirement matrix shall be finalized and agreed to by all involved Stakeholders, including the City and Project Advisory Committee, at the completion of Task 3: Secondary Project Meeting • Representatives from local, state, and Federal permitting agencies will be members of the Project Advisory Committee, and be continuously engaged in the development of the requirements for the three (3) alternative concepts to mitigate impacts of comments. While the timely execution and preparation of permit applications is the responsibility of OBG, the imposed deadline does not include or guarantee permit approvals required by any governing agency, and does not include or guarantee the timeliness of any action required by any reviewing or permitting agency. • The project requirement matrix shall be finalized and agreed to by all involved Stakeholders, including the City and Project Advisory Committee, at the completion of Task 3: Secondary Project Meeting Additional assumptions continued on the following page.

© 2017. All RIGHTS RESERVED I 8 OBG I THERE'S A WAY https:!/obrlenandgere.sharepoint.com/sites/obg-crm­ July 13, 2017 prod/opportunity/Waterfront Village Public • Design does not include any demolition of existing buildings or hazardous materials design or assessment thereof. • OBG will provide design schematic alternatives with the intent to minimize environmental impacts to the greatest extent practicable. OEG assumes the Cityof Rome will take LeadAgency and based on environmental findings, will conclude with a negative declaration that satisfies SEQRA requirements. A Draft Environmental Impact Statement (DEIS) is not included as part of this proposal and will affect the imposed deadline. • Additional in-depth environmental studies, i.e.Traffic Studies, Visual Impact analysis, or Wildlife /Ecological Report are not included as part of this proposal and will affect the imposed deadline. • The Citywill provide record drawings of existing sanitary sewers, storm sewers and water supply lines. Existing sewer and water lines have sufficient flow capacity and no utility improvements and/or upgrades are required outside of the project area. • The Cityowns or will arrange for access to privately owned parcels for field reconnaissance. • Minimal utility coordination is required. If underground utilities exist, OEG will inform the PAC and include them in the project design constraints. • Topographic survey shall be limited to a corridor 50-ft. either side ofthe centerline of the selected conceptual design, location of existing buildings and utilities.

© 2017. ALL RIGHTS RESERVED I 9 OBG I THERE'S A WAY https:f/ obri enandgere.sh arepoin t.co m/sites/obg-crrn­ July 13, 2017 prod/opportunity/Waterfront Village Public Request for Professional Planning & Engineering Services

Waterfront Village Public Infrastructure Planning, Design, &Permitting

City of Rome, New York

EW YORK STATE OF Department 4. OPPORTUNITY, of State ..

This Request for Proposals was prepared with funding provided by the New York State Department of State

under Title 11 of the Environmental Protection Fund.

Proposals Due: July 13, 2017

Waterfront Village Request for Proposals Planning & Design Services Page 1 Table of Contents

1. Purpose& Intent

2. Project Background

3. Project Budget

4. Project Timeline

5. Work Plan

6. MWBE Requirements

7. Special Notes

8. Submission Requirements

9. Selection of Consultant

10. Proposal Checklist

11. Itemized Proposal Sheet

12. Project Location Map

13. Exhibits

Legal Notice

Waterfront Village Request for Proposals Planning & Design Services Page 2 1. Purpose & Intent

In collaboration with private enterprises, the City of Rome will design roads, infrastructure, a new bulkhead and expansion ofthe canal to provide improved physical connections and public access to the water and the Canalway Trail. With new large-scale private development projects underway, the City is committed to properly assessing, planning, and designing new infrastructure to support current and future growth within the project area. The City is also committed to long-term sustainability measures to be incorporated into the plans and designs including smart growth practices, stormwater management practices, multimodal transportation choices, and environmental justice. The intent of this project is to support private development projects through infrastructure upgrades and well-planned new infrastructure construction.

The purpose of this RFP is to solicit proposals from qualified full service planning, architectural, and engineering firms to issue a contract to provide all deliverables listed within the attached work plan and ultimately provide final design, construction, and bid documents for the infrastructure project including any and all required permits.

2. Project Background

The City of Rome has diligently worked on progressing waterfront development planning and implementation projects for decades. Currently, the City of Rome isworking with a professional firm to complete a Brownfield Opportunity Area Step III Implementation Strategy which includes this project location known as the "Waterfront Village" subarea. Within the Waterfront Village subarea a system of disconnected streets have created undesirable conditions for new developments and lack of connections from James Street and Erie Boulevard have created disinvestment and lack of development interest. The City of Rome has secured a NYS Department of State grant that will provide the funding for this project. This grant project must support the private sector development projects in the immediate area and enhance the quality of life and experience of Rome's waterfront area. The project area includes the NYS Canalway Trail along the water's edge of a large harbor area set back from the navigation channel of the canal. This large harbor is ideal for boat docking, docking capacity, and connecting boaters to the adjacent neighborhoods and the downtown. Recently, a developer has purchased the former Dewitt-Clinton school building and property for a 60-unit housing development. This private project is the catalyst for all other improvements and investments into this area and it is paramount that the developer is collaborated with during this project to enhance both the public and private spaces.

3. Project Budget

The budget is an amount not to exceed $683,550. Mohawk Valley EDGE will be undertaking the project management and oversight. Consultant's time will be billed on an hourly basis along with subcontract expenses.

+ AWi Waterfront Village Request for Proposals Planning & Design Services Page 3 4. Project Timeline

Consultant solicitation: June, 2017

Consultant selection: July, 2017

Consultant agreement: July, 2017

Work plan commencement: July, 2017

Completion Deadline (no exceptions): March 31, 2018

5. Work Plan

Task 1: Project Kick-Off Meeting

The Consultant, the Department of State, project partners and any other appropriate entities shall hold an initial meeting to review the project scope, project schedule, project requirements, roles and responsibilities of project partners, the selection processfor procuring consultants, State Environmental Quality Review Act (SEQRA) compliance requirements, the number of public meetings and techniques for public involvement proposed for the project, attendance at NYS Community Seminar Series training sessions, and any other information which would assist in project completion. In addition, the composition of a project advisory committee shall be discussed during the project kick-off meeting. The Consultant, or a designated project partner, shall prepare and distribute to all project partners a brief meeting summary clearly indicating the agreements/understandings reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary.

Products: Project kick-off meeting held with appropriate parties. Written meeting summary outlining agreements/understandings reached. Finalized project schedule.

Task 2: ProjectAdvisory Committee

The Consultant and City shall establish a project advisory committee to oversee all aspects of the project in cooperation with municipal officials and the project consultant(s), if applicable. The committee shall be representative of project stakeholders, including representatives of State and municipal agencies with jurisdiction over project activities or the project area, and non-governmental and community based organizations. A draft list of proposed members shall be circulated to the Department for review and approval prior to establishment of the committee.

Products: Draft and final list of proposed members of project advisory committee. Project advisory committee established.

Task 3: Second Project Meeting

Waterfront Village Request for Proposals Planning & Design Services Page 4 In consultation with the Department, the Consultant shall hold a second project meeting with the consultant(s), and other project partners as appropriate, to review project requirements, site conditions, and roles and responsibilities; identify new information needs and next steps; and transfer any information to the consultant(s) which would assist in completion of the project. The consultant(s) shall prepare and distribute a brief meeting summary clearly indicating the agreements/understandings reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary.

Products: Second project meeting held with appropriate parties. Written meeting summary outlining agreements/understandings reached. Collaborate file server with associated hardware for project team and meetings (see special notes section)

Task 4: Site Reconnaissance and Schematic Designs

A. Site Reconnaissance

The Consultant or its consultant(s) shall conduct site-specific reconnaissance, in preparation for design. Work shall include, at a minimum, identification and mapping ofthe following:

• Site survey showing extent of project boundary • Ownership/grant/lease status of all lands to be incorporated into the design • Manmade structures, buildings, or facilities on or adjacent to the site • Above and below ground infrastructure, including stormwater treatment structures • Transportation/circulation systems (truck, car, bus, ferry, train, pedestrian, bicycle, etc.) that serve or are located near the site • Adjacent land and water uses • Historic and archeological resources • Soil and, as appropriate, core sampling to determine site stability • Topography and hydrology • Natural resources, including location of mature trees • View corridors • Zoning and other applicable designations • Analysis of site constraints, needs and opportunities

Products: Map(s) and written summary describing the above information and any other appropriate information identified during the project kick-off meeting.

B. Schematic Designs

The Consultant or its consultant(s) shall prepare alternative schematic designs of the facility or facilities, considering and including a summary of the following:

• Best management practices to be employed to avoid or reduce water quality impairments from upland runoff or in-water activities, and • Impacts, if any, to State designated Significant Coastal Fish and Wildlife Habitat areas, Scenic

w Waterfront Village Request for Proposals Planning & Design Services Page 5 Areas of Statewide Significance, other Coastal Management Program special management areas, or other sensitive resources, and how those impacts should be avoided or mitigated.

Unless otherwise specified during the project kick-off meeting, the Contractor or its consultant(s) shall prepare a minimum of three alternative schematic designsfor review by the project advisory committee and the Department.

In consultation with the Department and the project advisory committee, the Consultant shall select one of the alternative schematic designs asthe basis for final design and engineering/construction plans and specifications, or shall work with the consultant(s) to develop a final schematic design incorporating elements of or building upon the alternative schematic designs. Final design and engineering/construction plans and specifications shall be prepared based on the selected schematic design.

Products: Alternative schematic designs. Schematic design alternative selected.

Task5: Public Meeting

In consultation with the Department, a public information meeting shall be conducted to solicit public input on the schematic designs to assist in selecting a preferred alternative. A written summary of public input obtained at this meeting shall be prepared and provided to the .Department for review and comment.

Products: Public information meeting held. Minutes/Summary of meeting prepared and submitted to the Department.

Task6: Construction Requirement Analysis

The Consultant or its consultant(s) shall prepare an analysis of all federal, state and local requirements for the selected schematic design alternative, including necessarypermits and approvals, and a description of how these requirements will be satisfied by the design. This analysis shall be submitted to appropriate project partners and the Department for review. A pre-permitting meeting with the Department and the identified federal, state and local entities may be required to discuss any revisions needed to satisfy regulatory requirements. Work on final design shall not proceed prior to the Department approval ofthe construction requirement analysis and the pre-permitting meeting, if necessary.

Products: Written construction requirement analysis. Pre-permitting meeting with identified entities.

Task 7: Environmental Quality Review

The Consultant or its consultant(s) shall prepare all documents necessaryto comply with the State Environmental Quality Review Act (SEQRA) through determination of significance. If a positive declaration is made, a Draft Environmental Impact Statement shall be prepared.

Products: SEQRA documents and, if necessary, a Draft Environmental Impact Statement.

Task 8: Draft Final Design

The Consultant or its consultant(s) shall prepare a draft final design based on the selected

Waterfront Village Request for Proposals Planning & Design Services Page 6 schematic design alternative. The draft final design shall include all required maps, tables, data, written discussions, and other information identified in the contract and subcontract work plans and during the project kick-off meeting. The draft final design shall be provided to the Department and the project advisory committee for review at least two weeks prior to the due date for comments. Department comments must be addressed to the satisfaction of the Department in subsequent revisions of the products and the final design.

Products: Draft final design and supporting materials.

Task 9: Final Design and Construction Documents

The Consultant or its consultant(s) shall prepare the final design and construction drawings, plans, specifications, and cost estimates. The final design and construction documents shall be provided to the Department and the project advisory committee for review at least two weeks prior to the due date for comments. Final design and construction documents are subject to approval by the Department. These documents must be certified by a licensed professional engineer, architect, or landscape architect and the appropriate seal must be affixed to these documents. Final design and construction documents shall include all roadways, intersections, sidewalks, bicycle paths, water, sewer, gas, electric, lighting, public docking, bulkhead, public park(s) and parking and all associated construction elements.

Products: Final design and construction documents, certified by a licensed professional engineer, architect or landscape architect.

Task 10: Permits

After the final design and construction documents have been approved by the Department, the Consultant or its consultant(s) shall prepare the necessary permit or other approval applications and obtain the required permits or approvals. A pre-application meeting with the Department and the appropriate federal, state and local regulatory authorities may be required to discuss the necessary permit or other approval applications. Prior to filing, the Contractor or its consultant(s) shall submit all applications to the Departmentfor review and comment.

Potential permitting and approval agencies include but are not limited to:

• federal agencies such as the United States Army Corps of Engineers; • the Department, pursuant to the consistency provisions of the federal Coastal Zone Management Act; • other New York State agencies such asthe Department of Environmental Conservation; the Office of General Services pursuant to the Public Lands Law, or similar authorization from the Power Authority (in certain areas of the St. Lawrence Seaway) or Canal Authority (in the State Canal System), in order to use or occupy certain State-owned lands or waters overlying those lands; and the Office of Parks, Recreation, and Historic Preservation or the State Historic Preservation Officer; and • agencies of a county, city, town, village, or special purpose district, including but not limited to: town boards, boards of trustees, or city councils; planning commissions, boards or departments; and/or building or health officials.

Waterfront Village Request for Proposals Planning & Design Services Page 7 Prior to construction the Contractor or its consultant(s) shall also demonstrate that the project is in compliance with 6 NYCRR Part 502, "Floodplain Management Criteria For State Projects" by obtaining a floodplain development permit, if local regulations establish such requirements, or by submitting a signed certification, by an official authorized to enforce local floodplain management regulations, that the project complies with the requirements of the statute.

Copies of all required permits and approvals shall be submitted to the Department upon receipt.

Products: All required permits and approvals received. Written certification of compliance with floodplain management regulations, if applicable.

Task 11: Pilot Incremental Financing (PIF)District

Financial analysis, revenue projections, and framework for a potential PIF in the immediate project area. Analysis shall include an assessment of current and potential value of properties including in the district and financial impacts of planned developments and capital projects. This process will include evaluation and a defined boundary.

Products: PIF district analysis, report, and final recommendation to be presented to the Common Council, School District, and Oneida County for adoption.

6. Minority & Women-owned Business Contracting Requirements For the purposes of this procurement, the Department of State has established an overall goal of 20% for Minority and Women-Owned Business Enterprises (MWBE) participation, 10% for Minority­ Owned Business Enterprises (MBE) participation and 10% for Women-Owned Business Enterprises (WBE) participation. The Consultant must document "good faith efforts" to provide meaningful participation by MWBEs as subcontractors or suppliers in the performance of the contract. The Consultant acknowledges that if the consultant is found to have willfully and intentionally failed to comply with the MWBE participation goals set forth in this contract, such a finding constitutes a breach of contract and the consultant shall be liable to the City of Rome or NYS Department of State for liquidated or other appropriate damages. The Consultant is encouraged to contact the Division of Minority and Woman Business Development (518) 292-5250 to discuss additional methods of maximizing participation by MWBEson the contract.

7. SPECIAL NOTES a. This project deadline has been established for March 31, 2018. Time is of the essence, and there will be no extensions of time granted. This is based on a DOS funding contract end date as is out of the local governments control. b. Liquidated damages of $500 per day exceeding the deadline will be strictly applied.

"' Waterfront Village Request for Proposals Planning & Design Services Page 8 c. It is strongly encouraged that a field office be established in Romefor the duration ofthis project that is staffed adequately to see this project completed on time. Proposals will be evaluated accordingly. d. Becauseof the key partners working remotely, this project will require the establishment of a shared server through M.A. Poke Consulting lnc., the City'stechnology service provider. This proposal will include the cost of establishing the server and any maintenance fees for the duration of the project. e. Please contact Kelly at [email protected] or (315)838-1630for more information f. The project will also require the purchase of three (3) Microsoft Surface Pro Tablets that meet the following specification: i. 512 GBof internal storage ii. 16 GBof RAM iii. Processor Intel Core 17 iv. Surface Pen v. Bluetooth Mouse vi. Surface Type Cover vii. Surface Dock g. 2 sets of DVI, HDMI, and VGAadapters h. Minimum required software i. Microsoft Office Professional ll, Adobe Acrobat Pro i. One (1) LG 65LX341C (65 inch) with wall mount

8. Submission Requirements The Consultant shall submit a price for each item indicated on the work plan.

The Consultant shall demonstrate related project experience via descriptions of at least two projects completed within the last 5 years via contract similar in size and scope. Please attached (1 page or less) a narrative or link that includes: • Project title, location and brief description. • Project owner and name and telephone number of owner's contact person. • Project prime contractor and major subcontractors. • Project duration and cost.

The Consultant shall list key personnel. Please attach (1 page or less) list including:

• Project manager and qualifications • Sub-consultants or employees for specific tasks identified and qualifications • Minority & Women-owned Business Enterprises (MWBEs), and qualifications, that will be utilized and their cost breakdown to equal at least 20% of the total not to exceed contract price.

Nfl Waterfront Village Request for Proposals Planning & Design Services Page 9 Consultant shall briefly demonstrate the ability to perform all tasks listed within the work plan within the project timeline. Under no circumstances will the contract period be extended.

9. Selection of Consultant The City of Rome will utilize professional staff to measure, rank, and select a qualified Consultant. During the review of proposals, the City of Rome may ask for additional information and may initiate action to award a contract at any point after review of the proposals. Therefore, proposals should reflect the firm's best terms both from a technical and cost standpoint.

Proposals will be evaluated and an award will be made on the basis of both cost and technical considerations most advantageous to the City of Rome. In addition to cost, evaluations will include those based on: • ability to deliver the project well within the project timeline • prior experience with similar projects • MWBE participation lO.Proposal Checklist

The proposal must include the following:

o Consultant Name o Street Address o City, State, Zip o Contact Name o Contact Email o Contact Phone o Itemized Proposal Sheet o MWBE Utilization Plan (20% minimum utilization or best efforts demonstrated) o Subcontactors Identified with Qualifications o Key Personnel with Qualifications o Ability to Deliver the Project Narrative

Waterfront Village Request for Proposals Planning & Design Services Page 10 l1.ltemized Proposal Sheet

Consultant: ------Task# NumericalValue

Task1. Project Kickoff Meeting ------$ _

Task2. Project Advisory Committee ------$ _

Task3. Second Project Meeting ------$ _

Task4. A. Site Reconnaissance $------­ B. Schematic Designs $------

Task5. Public Meeting ------$ _

Task6. Construction Requirement Analysis------$ _

Task7. Environmental Quality Review------$ _

Task8. Draft Final Design------$ _

Task9. Final Design & Construction Docs------$ _

Task10. Permits $------­ Task11. PIF District ------$------

Total Cost------$ 683,550 *

*This figure includes direct and indirect expenses including reimbursable expenses.

Name: _

Authorized Signature: _

,fIAfttj. Waterfront Village Request for Proposals Planning & Design Services Page 11 12.Project Location Map *This project must produce design documents to reestablish the public transportation network as shown missing below

Wate~ntVillage ~,. fft!t.",,'r; ~~,~J Iii IJ:i;J":,/.lJt R~"!ll \v ~~\:oi;1'~,to CITY ofROME o PlanningArea ~-~I:::'I!f~ thl tt( t~ ftaD'l" t:~n-ri'=1~.~T' mpT:cr.Hu..Yl'i::j:f't~-t:V"~):nU ~iterftOnt ~ 'ltl,;-(""m~j-lot' ~.;(~)!..... f~";'f"'';tY~ , Vili,%ge, Oanal\'iilYTrail Plannlng Arc" --- Mohawk Ri'lElf Trllil

Waterfront Village Request for Proposals Planning & Design Services Page 12 Exhibits:

A. Concept Transportation Network Site Plan B. Former DeWitt Clinton Site Redevelopment Plan C. Downtown Rome BOA Waterfront Village Subarea Plan D. Standard & Agency Specific Clauses

" Waterfront Village Request for Proposals Planning & Design Services Page 13 BID ADVERTISEMENT

Sealed proposals will be received by the City Clerk ofthe City ofRome, New York, until 3:00 P.M. local time, July 13,2017, for the following project:

RFP-2017-014 Waterfront Village Planning & Design

Proposals will be publicly opened and read aloud at 3:00 P.M., local time, the same day, July 13, 2017 in the Council Chambers, 2nd Floor, City Hall, Rome, New York.

All proposals shall be made on forms furnished and shall be enclosed in a sealed envelope marked to the attention ofthe City Clerk as follows: RFP-20l7-0l4 Waterfront Village Planning & Design (Bidder's Name)

Owner: City ofRome. Owner's Representative: Matthew J. Andrews City ofRome Senior Planner 198 Washington St., Rome NY, 13440 315-339-7643

PROJECT DESCRIPTION: In collaboration with private enterprises, the City ofRome will design roads, infrastructure, a new bulkhead and expansion ofthe canal to provide improved physical connections and public access to the water and the Canalway Trail. With new large­ scale private development projects underway, the City is committed to properly assessing, planning, and designing new infrastructure to support current and future growth within the project area. The City is also committed to long-term sustainability measures to be incorporated into the plans and designs including smart growth practices, stormwater management practices, multimodal transportation choices, and environmental justice. The intent ofthis project is to support private development projects through infrastructure upgrades and well-planned new infrastructure construction.

Legal notice for the RFP will be advertise electronically at at www.romenewyork.gov; under the treasurer and purchasing tab. Notices are also advertised with the New York State Contract Reporter at: https://www.nyscr.ny.gov/ . The proposals notice will also be available on the American Planning Association New York Upstate Chapter website at http://www.nyupstateplanning.org/rfps-rfgs/.

The proposals documents with attachments will be advertised electronically at http://www.romerises.com/come-build-with-us/. The proposals are available for download (Adobe PDF) at the website at no charge; however, be advised that incomplete proposals will be disqualified.

Interested firms must notify the issuing office in order to be placed in the official proposal holder's list, in order to receive addenda and other proposal correspondence. Please contact the

Waterfront Village Request for Proposals Planning & Design Services Page 14 City Engineer's Office at (315)339-7635 with your name, proposal packet obtained, phone number, and email address to be placed on the official proposal holder's list. Proposals received from firms other than those on the official proposal holder's list will not be accepted.

Addenda, ifany, will be issued only to those persons whose name and address are on record with the City as having obtained a proposal packet. Addenda to the proposal, when issued, will be on file in the Engineering Office at least five days before the proposal opening date. If addenda's are issued for this proposal all official proposal holders will be issued with addenda by mail or email.

All questions should be directed to the Department ofCommunity and Economic Development electronically at [email protected]. This project is partially funded through the New York State Department ofState. This project is subject to the following conditions:

PARTICIPATION REQUIREMENTS FOR NEW YORK STATE CERTIFIED MWBEs

This project is required to comply with and implement the provisions of New York State Executive Law Article 15-A and 5 NYCRR Parts 142-144 (MWBE Regulations) for all State contracts as defined therein, with a value (1) in excess of $25,000 for labor, services, equipment, materials, or any combination of the foregoing or (2) in excess of $100,000 for real property renovations and construction.

Approval offunding by DOS, is conditioned upon and subject to the following requirements:

a) Recipient agrees to fully comply and cooperate with DOS in the implementation ofNew York State Executive Law Article 15-A. These requirements include contracting opportunities for New York State certified Minority-owned Business Enterprises ("MBEs") and Women-owned Business Enterprises ("WBEs"), collectively MWBEs.

b) For purposes of this project, DOS hereby establishes the following MWBE participation requirements:

Overall MWBE Participation Requirement: 15% (totaling no less than $137,000)

c) For purposes of providing meaningful participation by MWBEs on the project and achieving the project goals established herein, Recipient should reference the directory of New York State certified MWBEs found at the following internet address: hHps://ny.newnycontracts.com It is the policy ofthe City ofRome to encourage the greatest possible participation ofminority and women-owned business enterprises. All qualified Minority and Women-Owned Business Enterprises (MWBE) suppliers, contractors, and/or businesses willbe afforded equal opportunity without discrimination because ofrace, color, religion, national origin, sex, age, disability or sexual preference.

*¥iiW Waterfront Village Request for Proposals Planning & Design Services Page 15 No proposal may withdraw their Bid within sixty (60) days after the date set for the opening thereof. Incomplete proposals will be disqualified.

The City ofRome, New York, reserves the right to reject any or all proposals or to accept any proposal deemed to be in its best interest.

Waterfront Village Request for Proposals Planning & Design Services Page 16 BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 195

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH MJ DAKOTA FOR AN AMOUNT NOT TO EXCEED $266,840.10

By _

WHEREAS, Butch Conover, Commissioner of the Department of Public Works for the City of Rome, has recommended that the City ofRome, New York, enter into an agreement with MJ Dakota, for the CDBG West Dominick Street Pedestrian Access Improvement Project, for a total amount not to exceed to $266,840.10; now, therefore,

BE IT RESOLVED, by the Board of Estimate and Contract of the City ofRome, that the Mayor of the City of Rome is hereby authorized to enter into an agreement with MJ Dakota, for the CDBG West Dominick Street Pedestrian Access Improvement Project, for a total amount not to exceed to $266,840.10.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: BOARD OF ESTIMATE AND CONTRACT AUGUST 10, 2017

RESOLUTION NO. 196

AUTHORIZING AN EXTENSION TO A CONTRACT WITH GEORGE S. COYNE CHEMICAL COMPANY, INC., PURSUANT TO RESOLUTION NO. 69A ADOPTED MARCH 12,2015

By _

WHEREAS, the Board of Estimate and Contract of the City of Rome, New York, pursuant to Resolution No. 69A adopted March 12, 2015, authorized the awarding of a contract to George S. Coyne Chemical Company, Inc., for the supply and delivery of Cationic Polymer Flocculant for use at the Rome Water Pollution Control Facility, (at a two year bid total price for Zetag 7587) at an amount not to exceed $70,064.00 for 32,000 pounds or 2.1895 per pound); and

WHEREAS, the Board of Estimate and Contract of the City of Rome, New York, pursuant to Resolution No. 115 adopted on May 12, 2016, authorized the extension of this Agreement for a term ofone year; and

WHEREAS, it is the recommendation of Butch Conover, Commissioner of the Department of Public Works for the City of Rome, that the above referenced agreement with George S. Coyne Chemical Co., Inc. be extended for the final term permitted under the Original Agreement, for the supply and delivery of Cationic Polymer Flocculant for use at the Rome Water Pollution Control Facility, (at a two year bid total price for Zetag 7587) at an amount not to exceed $70,064.00 for 32,000 pounds or 2.1895 per pound); now, therefore,

BE IT RESOLVED, by the Board of Estimate and Contract of the City of Rome, New York, that the contract awarded to George S. Coyne Chemical Company, Inc., pursuant to Resolution No. 69A adopted March 12, 2016, may be extended for a period ofone year effective June 17,2017; and

BE IT FURTHER RESOLVED, that the remainder of Resolution No. 69A approved by the Board of Estimate and Contract of the City of Rome, New York, on March 12, 2015 shall otherwise remain as adopted.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 197

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AMENDMENT NO.3 WITH CDM SMITH RELATIVE TO THE WATER POLLUTION CONTROL FACILITY DISINFECTION ALTERNATIVE STUDY

By _

WHEREAS, the Board of Estimate and Contract of the City of Rome, New York, pursuant to Resolution No. 154 adopted July 28, 2016, authorized the awarding of a contract to CDM Smith, for engineering services related to the Water Pollution Control Facility Disinfection Alternative Study, at a total amount not to exceed $24,400.00 with a contract term effective upon execution and expiring upon completion ofthe work required; and

WHEREAS, pursuant to Resolution No. 254, adopted on December 15, 2016, CDM Smith was awarded Amendment No.1 for additional services relative to the above referenced project, in an amount not to exceed $34,980.00, bringing the total contract price to an amount not to exceed $59,380.00; and

WHEREAS, pursuant to Resolution No. 71 adopted on March 23,2017, CDM Smith was awarded Amendment No.2 for additional services relative to the above referenced project, in an amount not to exceed $488,144.00, bringing the total contract price to an amount not to exceed $547,524.00; and

WHEREAS, it has been recommended by Butch Conover, Commissioner of Public Works for the City of Rome, that CDM Smith be awarded Amendment No.3 for additional services relative to the above referenced project, in an amount not to exceed $12,900.00; now, therefore,

BE IT RESOLVED, by the Board of Estimate and Contract of the City of Rome, New York, that the contract awarded to CDM Smith pursuant to Resolution No. 154 adopted July 28, 2016, be and is hereby amended, whereby Amendment No.3 is hereby awarded, to modify the contract to allow for additional work to be done, which will increase the total project cost by an amount not to exceed $12,900.00, pursuant to the attached proposed amendment, which by this reference is made a part ofthis Resolution, and BE IT FURTHER RESOLVED, that the total amount of Amendment No.3 as described hereinabove shall be in a total amount of$12,900.00, per the attached documentation, increasing the total contract price to $560,424.00.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: C IVI 5mBth 6800 OldColla mer Road,Suite3 East Syracuse,NewYork 13057 tel:315 434·3200

July 13, 2017

Mr. Butch Conover Commissioner of Public Works Cityof Rome 198 N.Washington St. Rome, New York 13440

Subject: Water Pollution Control Facility - UV Disinfection Upgrades Design Amendment

Dear Mr. Conover:

Camp Dresser McKee& Smith (CDM Smith) is pleased to present this contract amendment to the Cityof Rome (City) for the addition of detailed design to provide potable water for the UV disinfection upgrades at the City's Water Pollution Control Facility (WPCF) and the removal of the abandoned sodium hypochlorite tank in the chlorine building at the WPCF. This letter proposal is organized into the following sections:

• Background • Project Understanding • Proposed Scope of Work • CDM Smith Assumptions • City of Rome Responsibilities • Project Schedule • Proposed Cost of Services Background CDM Smith had assumed that a non-potable water hose bib would besufficient for the UV disinfection facility, however after the City's review of the disinfection evaluation report, the addition of a potable water system and slop sinkwas discussed. In addition, after the site visit at the kick off meeting, the removal of a large abandoned sodium hypochlorite tank in the chlorine building was desired to open floor space to provide space and flexibility in operations.

Project Understanding CDM Smith assumes the design will include the following elements:

WATER + ENVIRONMENT +TRANSPORTATION +ENERGY +FACILITIES CDlVl Smlt

Mr. Butch Conover July 13,2017 Page 2

Process Mechanical/Civil • Demolition of the 12,OOO-gallon sodium hypochlorite tank and piping connected to the tank up to the building enclosure

• Route piping associated with the connection to the Citywatersystem and the hot water pipe from the dual-fuel boiler for heat to the UVbuilding

Mechanical/Plumbing • Review of applicable plumbing codes

• Addition of utility (slop) sink, hot water heater, RPZ

• Provide non-electric heating using the dual-fueled boiler in the solids handling building

Proposed Scope of Work Task 5 - Pre-Selection ofUVSystem and Basis ofDesign • Conduct a limited code review for the new building.

• Develop Basis of Design summary Tasks 6, 7, 8 and 9 - Detailed Design (30%, 60%, 90%and 100% Design) CDM Smith will incorporate the following design elements in the 30%,60%,90%, and 100% design documents being developed under Amendment 2.

• On the civil drawings:

• The hot water underground piping will be extended from the solids handling building dual-fuel boiler to the new UV building

•Aconnection to the city water system will be made and extended to the UV building

• The additional plumbing fixtures (slop sink, hot water heater, etc.) will be specified and shown on a plumbing drawing,

• An RPZ will be specified for the connection to the Citywater system

•Adrawing of the chlorine building will be developed to showthe removal of the 12,000­ gallon sodium hypochlorite tank and associated piping

CDM Smith Assumptions No changes from those outlined in Amendment 2

21984 ,CDlVl smlt Mr. Butch Conover July 13, 2017 Page 3

City of Rome Responsibilities No changes from those outlined in Amendment 2

NYS EFC Financing Requirements The NYSEFC BidPacket for Non-Construction Contract (Service Providers) is incorporated in our contract under Amendment 2 and will be followed for this work as well.

Project Schedule No change from that outlined in Amendment 2.

Proposed Cost for Engineering Services Forthis amendment, we propose a not to exceed fee of$12,900, includinglabor and reimbursable expenses.The total fee for the Disinfection project is increased from$547,524 to $560,424. CDM Smithwillsubmit monthly invoices related to the work performed above.

Wegreatly appreciate the opportunity to submit this proposal. Please callNancyVigneaultat (315)434-3247 or Greg Bold at (518) 782-4504 with any questions.

Sincerely, t~ \~ Xl·~~~~.~..

Nancy DramVigneault GregBold PrincipalEngineer Associate Engineer CDM Smith CDM Smith

cc:

21984 BOARD OF ESTIMATE AND CONTRACT AUGUST 10, 2017

RESOLUTION NO. 198

AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE COLONNADE STEP REPAIR

By _

BE IT RESOLVED, by the Board of Estimate and Contract of the City of Rome, New York, that the City Clerk is hereby authorized and directed to advertise for bids for the Colonnade Step Repair; and

BE IT FURTHER RESOLVED, that such bids shall be returned to the Office ofthe City Clerk, 1st floor, Rome City Hall, no later than 3:00 p.m. on August 24, 2017, said bids to be opened in the Common Council Chambers, 2nd floor, Rome City Hall, at 3:00 p.m. on the same date by the Purchasing Agent; and

BE IT FURTHER RESOLVED, that the City ofRome reserves the right to reject any and all bids deemed not to be in the best interests ofthe City ofRome.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 199

AUTHORIZING THE CITY CLERK TO ADVERTISE FOR PROPOSALS FOR PROFESSIONAL SERVICES FOR SURVEY AND SAMPLING OF ASBESTOS CONTAINING MATERIALS ON CITY OWNED PROPERTIES

By _

BE IT RESOLVED, by the Board of Estimate and Contract of the City of Rome, New York, that the City Clerk is hereby authorized and directed to advertise for bids for professional consulting services for the sampling and surveying ofpresumed Asbestos Containing Materials, Asbestos Materials, and Asbestos Material on City owned properties funded through the 2016 and 2017 Housing and Urban Development Community Development Block Grant; and

BE IT FURTHER RESOLVED, that such bids shall be returned to the Office ofthe City Clerk, 1st floor, Rome City Hall, no later than 3:00 p.m. on August 28, 2017, said bids to be opened in the Common Council Chambers, 2nd floor, Rome City Hall, at 3:00 p.m. on the same date by the Purchasing Agent; and

BE IT FURTHER RESOLVED, that the City ofRome reserves the right to reject any and all bids deemed not to be in the best interests ofthe City ofRome.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 200

AUTHORIZING REIMBURSEMENT TO NEW YORK CENTRAL MUTUAL OIBIO VITA F. PUMA FOR PAYMENT OF A CLAIM FOR AN AMOUNT OF $10,000.00

By _

WHEREAS New York Central Mutual o/blo Vita F. Puma, filed a notice of claim with the City of Rome, New York on January 30,2017, for property damage allegedly incurred on January 1, 2017; and

WHEREAS, New York Central Mutual o/blo Vita F. Puma has accepted the settlement offer by the City of Rome in the amount of Ten Thousand and 00/100 Dollars ($10,000.00) in full settlement ofthe claim against the City ofRome; now, therefore,

BE IT RESOLVED, by the Board of Estimate and Contract of the City of Rome, New York, that it does hereby authorize the Corporation Counsel of the City of Rome to settle the claim of New York Central Mutual o/blo Vita F. Puma against the City of Rome for the total amount ofTen Thousand and 00/100 Dollars ($10,000.00); and

BE IT FURTHER RESOLVED, that the Corporation Counsel is hereby authorized to affect such settlement upon receipt of an executed general release and stipulation discontinuing action from the aforesaid claimant; and

BE IT FURTHER RESOLVED, that the Corporation Counsel is further authorized to draft and execute such other and further documentation as may be necessary to affect such settlement.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: BOARD OF ESTIMATE AND CONTRACT AUGUST 10,2017

RESOLUTION NO. 201

AUTHORIZING THE MAYOR OF THE CITY OF ROME TO ENTER INTO AN AGREEMENT WITH PLUMLEY ENGINEERING FOR AN AMOUNT NOT TO EXCEED $14,250.00

By _

WHEREAS, Commissioner of the Department of Public Works Butch Conover, has recommended that the City of Rome, New York, retain the services of Plumley Engineering, for survey and engineering of West Embargo Street Streetscape Project, for a total amount not to exceed $14,250.00; now, therefore,

BE IT RESOLVED, by the Board of Estimate and Contract ofthe City ofRome, that the Mayor of the City of Rome is hereby authorized to enter into an agreement with Plumley Engineering, for survey and engineering ofWest Embargo Street Streetscape Project, for a total amount not to exceed $14,250.00, pursuant to the attached Proposal, which are made part of this Resolution.

Seconded by _

AYES & NAYS: Mayor Izzo __ Viscelli Feeney __ Conover Nolan

ADOPTED: DEFEATED: PLUMLEY ==ENGINEERING== Civil and Environmental Engineering

May 8, 2017

Mr. Matthew Andrews Via Email: [email protected] Planning Coordinator CITY OF ROME Department of Community and Economic Development 198 North Washington Street Rome, New York 13440

RE: Proposal for Professional Engineering Services Embargo Street Sidewalk City ofRome, Oneida County, New York Project No. 2017.0P/042

Dear Mr. Andrews:

We are pleased to provide you with our proposal for professional planning and design services related to the sidewalk replacement project located along Embargo Street in the City of Rome. The anticipated services are based on our April 27, 2017 meeting and our past work on similar projects.

This project involves the installation ofnew sidewalks, meeting Americans with Disabilities Act (ADA) standards, tree plantings and other street side improvements along each side of Embargo Street from North James Street to a location approximately 200 feet west.

SCOPE OF WORK

The following tasks are included within our scope ofwork:

Survey and Mapping

We will contract with a Licensed Land Surveyor to map site features, property lines and topographic data, and provide a stamped survey map ofthe project area.

8232 LOOP ROAD, BALDWINSVILLE, NY 13027 200 NORTHGEORGE STREET, ROME,NY 13440 Telephone: (315) 638-8587 Fax: (315) 638-9740 Telephone: (315) 281-1005 Fax: (315) 334-4394 Internet: www.plumleyeng.com Mr. Matthew Andrews May 8, 2017 Page 2

Preliminary Site Plan

We will prepare a Preliminary Site Plan for review by the City using the survey and based on our discussions. The Preliminary Site Plan will include the existing conditions, as well as the proposed improvements, landscaping/plantings, sidewalks and other site amenities.

The Preliminary Site Plan will be provided to the City for review and comment. We anticipate attending two meetings with the City and its representatives as part of this task. Attendance at additional meetings will be billed at our standard hourly rates.

Final Site Plan, Design and Construction Drawings

Following approval by the City, the Preliminary Site Plan, along with any necessary details or specifications, will be incorporated into a Final Site Plan, Construction Drawings and Specifications.

The Construction Drawings will include plans and details for the site improvements depicted on the Preliminary Site Plan, including handicapped ramps designed in accordance with ADA standards, preparation ofa grading plan, and details for tree planting and sidewalk construction.

As the project will not result in the disturbance of more than one acre, a State Pollutant Discharge Elimination System (SPDES) General Permit for Stormwater Discharges from Construction Activity will not be required from the New York State Department of Environmental Conservation (DEC). An Erosion and Sediment Control plan for the proposed improvements will be prepared and provided.

Bidding Documents

We will work with the City to prepare a bid package and provide electronic copies of our work (plans and specifications) to the City, including the required forms and documents, as per City of Rome guidelines for public bidding and contracting. We will be available to support the City and prospective bidders throughout the bidding process. Once bids are received, we will review all bids and submit a Letter ofRecommendation ofAward to the City. Mr. Matthew Andrews May 8, 2017 Page 3

Services During Construction

We will provide the following services during construction. As indicated, general construction inspection services will be provided by the City ofRome.

• Attendance at progress meetings - anticipated meetings include a preconstruction meeting and up to three progress meetings during construction.

• Review ofshop drawings and submittals, as necessary.

• Design and contract interpretations, responses to requests for information, and review of contractor change orders, as necessary.

• Preparation of updated construction drawings for minor field changes and/or changes requested by the City during construction.

Our services during construction anticipate the work will be completed within a one month period. Ifconstruction extends beyond one month and additional services are required, the work will be billed at our standard rates.

COST ESTIMATE

The scope of work, as presented above, can be completed for a total estimated cost of $14,750. This estimated cost is broken down as follows:

Survey and Mapping $ 1,750

Preliminary Site Plan $ 3,250

Final Site Plan, Design and Construction Drawings .$ 3,750

Bidding Documents $ 2,500 Mr. Matthew Andrews May 8, 2017 Page 4

Services During Construction $ 3,000

TOTAL ESTIMATED PROJECT COST $14,250

EXCLUSIONS

The following items are not included in our scope ofwork. A cost for completion ofthese items can be provided, ifrequested.

• Assistance with any City approvals/State Environmental Quality Review (SEQR) Process.

• State Historical Preservation Office (SHPO) submittals and paperwork.

• As-Built Drawings.

• Utility Redesign/Relocation.

TERMS

The work will be completed on an hourly rate basis. The estimated cost will not be exceeded without prior written authorization from you. Payment for services shall be in accordance with our Standard Terms and Conditions, attached.

Unanticipated services and requested additional services (beyond the scope of work) will be billed at an hourly rate per our Standard Terms and Conditions, pending your written approval.

Ifthis proposal is acceptable to you, we will provide a formal agreement for signature, and the proposal and Standard Terms and Conditions will become part of said agreement. Mr. Matthew Andrews May 8, 2017 Page 5

Please review our proposal and contact us if you have any questions. Thank you for the opportunity to be ofservice.

Sincerely,

P UMLEYa:i]ERINO, P.C. f ' .lIlian F. CI , .E.

JFC/MGT/cas Attachment PLUMLEY ==ENGINEERING ==

STANDARD TERMS AND CONDITIONS Effective January 1, 2017

1. LABOR BILLING RATES

Principal $205.00 per hour Environmental Managing Engineer $195.00 per hour Civil Managing Engineer $170.00 per hour Senior Engineer $160.00 per hour Senior Geologist $160.00 per hour Project Engineer or Project Geologist $150.00 per hour StaffEngineer or StaffGeologist.. $115.00 per hour Senior Technician $105.00 per hour Geographic Information Specialist $ 95.00 per hour Technician $ 80.00 per hour Assistant Technician $ 72.00 per hour Senior Administrative Technical Writer $ 72.00 per hour Administrative Assistant/Clerical $ 62.00 per hour Senior CADD Drafter $ 74.00 per hour CADD Plots (High Color Content 25% Premium) $ 1.00 per sq.ft. Digital Copies (Large Format) $ 10.00 each

2. EQUIPMENTIMISCELLANEOUS CHARGES

Equipment Van Usage $ 0.75 per mile Photoionization Detector (PID) $ 75.00 per day Trimble GPS Unit $ 75.00 per day Sampling Pump and Supplies $125.00 per day Water Quality Meters (Field) $ 50.00 per day Data Logger with Pressure Transducers $150.00 per day or $450.00 per week Additional Pressure Transducers $ 25.00 per day or $ 75.00 per week Pipe/Cable Locator $ 50.00 per day Water Level Meter $ 30.00 per day Pump/Accessories $100.00 to $200.00 per day Geophysical Equipment [Quoted by job]

All ofthe above equipment carries a minimum halfday charge. STANDARD TERMS AND CONDITIONS Page 2

3. SUBCONTRACTORSANDSUBCONSULTANTS

Subcontractors and subconsultants supervised by and billed through our office will be invoiced at our cost plus 15%.

4. TRAVEL

Travel time plus the IRS standard mileage reimbursement rate (per mile) will be charged portal-to-portal. Ifovernight stay is required, the hotel will be billed at our cost plus 10% and a $40.00 per day meal charge will be billed for each overnight stay.

5. EXPENSES

Any out-of-pocket expenses incurred for the job will be billed at our cost plus 15%. All other overhead is included in the above rates.

6. TERMS

Invoices will be mailed/emailed in 4-week increments or uponcompletion of work. Payment is expected within 30 days ofdate ofinvoice unless prior arrangements are made. Payment is not contingent upon Client's receipt of payment from another party unless prior arrangements are made. All accounts 30 days past due will be charged 1% interest per month. Statements will be mailed on a monthly basis. All projects will require a retainer to begin work unless prior arrangements are made. Retainers will be applied at the completion ofthe project.

7. STANDARD OF CARE

The standard of care for all professional services performed or furnished by Plumley Engineering under this Agreement will be the skill and careordinarily used by members of Plumley Engineering's profession performing similar servicesand practicing under similar circumstances at the same time and in the same locality. Plumley Engineering makes no warranties, express or implied, under this Agreement or otherwise, in connection with Plumley Engineering's services.

8. COJ\1PENSATION

For the scope of services stated, the Client agrees to pay Plumley Engineering the compensation stated in this Agreement. The Client understands that if an estimate is provided, it is approximate and subject to change. Plumley Engineering agrees to advise Client ofsubstantial changes in scope or fee in advance of services. Plumley Engineering agrees to submit invoices every four (4) weeks or at completion of services. The Client agrees that Plumley Engineering's compensation is not contingent upon receipt ofpayment from another party and the Client agrees to submit payment to Plumley Engineering within STANDARD TERMS AND CONDITIONS Page 3

thirty (30) days ofreceipt. Ifthe Client does not pay an invoice within thirty (30) days of receipt, Plumley Engineering may, upon written notice to the Client, suspend further work until payments are brought current. The Client agrees to indemnify and hold Plumley Engineering harmless from any claim or liability resulting from such suspension.

In the event that it is necessary for Plumley Engineering to bring suit to enforce any provision ofthese Standard Terms and Conditions, including the collection ofany payment due, Plumley Engineering shall be entitled to recover all costs and expenses of such litigation, including reasonable attorneys fees and the costs of appeals or bankruptcy proceedings.

9. INDEMNIFICATION

The Client and Plumley Engineering each agree to indemnify and hold the other harmless, and their respective officers, employees and directors, from and against liability for losses, damages and expenses, including reasonable attorneys' fees, to the extent such claims, losses, damages, or expenses are caused by the indemnifying party's negligent acts, errors or omissions. In the event claims, losses, damages or expenses are caused by the joint or concurrent negligence ofthe Client and Plumley Engineering, they shall be borne by each party in proportion to its negligence.

10. AGREED REMEDY

To the fullest extent permitted by law, the total liability, in the aggregate, of Plumley Engineering and Plumley Engineering's officers, directors, employees, agents, and consultants to the Client and anyone claiming by, through orunder the Client, for any and all injuries, claims, losses, expenses or damages whatsoever arising out ofor in any way related to Plumley Engineering's services, the Proj ect or this Agreement, from any cause or causes whatsoever, including but not limited to negligence, strict liability, breach of contract or breach of warranty, shall not exceed the total compensation received by Plumley Engineering under this Agreement, or the total amount of$2,000,000, whichever is greater.

11. FORCE MAJEURE

Neither party shall be deemed in default ofthis Agreement to the extent that any delay or failure in the performance of its obligations results from any cause beyond its reasonable control and without its negligence, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure ofany governmental or other regulatory authority to act in a timely manner, failure ofthe Client to furnish timely information or approve or disapprove ofPlumley Engineering's services or work product, or delays caused by faulty performance by the Client's or by contractors ofany level. When such delays beyond Plumley Engineering's reasonable control occur, the Client agrees that Plumley Engineering shall not be responsible for damages, nor shall Plumley Engineering be deemed in default ofthis Agreement. STANDARD TERMSAND CONDITIONS Page 4

12. DISPUTE RESOLUTION

Prior to the initiation of any legal proceedings, the Client and Plumley Engineering agree that they shall first submit any and all unsettled claims, counter claims, disputes and other matters in question between them arising out ofor relating tothis Agreement to mediation in accordance with the Construction Industry Mediation Rules of the American Arbitration Association, effective as ofthe date ofthis Agreement.

The Party seeking to initiate mediation shall do so by submitting a formal, written request to the other Party to this Agreement. This section shall survive completion or termination of this Agreement, but under no circumstances shall either party call for mediation ofany claim or dispute arising out ofthis Agreement after such period oftime as would normally bar the initiation oflegal proceedings to litigate such claim or dispute under the applicable law.

13. TERMINATION OF CONTRACT

The Client may terminate this Agreement with seven days prior written notice to Plumley Engineering for convenience or cause. Plumley Engineering may terminate this Agreement for cause with seven days prior written notice to the Client. Failure ofthe Client to make payments when due shall be cause for suspension of services, or ultimately termination, unless and until Plumley Engineering has been paid in full all amounts due for services, expenses and other related charges.

14. HAZARDOUS ENVIRONMENTAL CONDITIONS

It is acknowledged by both parties that Plumley Engineering's scope of services does not include any services related to the handling at the site of asbestos, PCBs, petroleum, hazardous waste or radioactive materials. The Client acknowledges that Plumley Engineering is performing professional services for the Client and Plumley Engineering is not and shall not be required to become an "arranger", "operator", "generator" or "transporter" of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation and Liability Act of 1990 (CERCLA).

15. SUBSURFACE EXPLORATIONS AND UTILITY CLEARANCE

Plumley Engineering will notify Dig Safely New York, formerly the Underground Facilities Protective Organization (UFPO). Plumley Engineering will seek to locate subterranean structures in the vicinity of proposed subsurface excavation at the site using plans or information about the site provided by the Client. Plumley Engineering will not be responsible for any damage, injury or interference with any subterranean structure, pipe, tank, cable or any other element or condition ifnotcalled toPlumley Engineering's attention STANDARD TERMS AND CONDITIONS PageS

prior to commencement ofthe work or which is not shown, or accurately located, on any plans furnished to Plumley Engineering by the Client.

16. OWNERSHIP OF DOCUMENTS

All reports, notes, drawings, specifications, data, calculations and other documents, including those in electronic form, prepared or furnished byPlumley Engineering pursuant to this Agreement are instruments ofPlumley Engineering's professional service, and Plumley Engineering shall retain all ownership and property interest therein. Plumley Engineering grants the Client a license to use instruments ofPlumley Engineering's professional service solely for the purpose of constructing, occupying and maintaining the Project. Reuse or modification ofany such documents by the Client, without Plumley Engineering's written permission, shall be at the Client's sole risk and without liability to Plumley Engineering or its employees, subsidiaries, independent professional associates, subconsultants and subcontractors, and the Client agrees to defend, indemnify and hold Plumley Engineering harmless from all costs, fees, losses, demands, liabilities, suits, actions, claims, damages and expenses, including attorneys' fees, whatsoever arising out ofsuch reuse or modification by the Client or by others acting through the Client.

17. CONSTRUCTION PHASE SERVICES

IfPlumley Engineering performs any services during the construction phase ofthe project, Plumley Engineering shall not supervise, direct or have control over the Contractor's work. Plumley Engineering shall not have authority over or responsibility for the construction means, methods, techniques, sequences or procedures or forsafety precautions and programs in connection with the work ofthe Contractor. Plumley Engineering does not guarantee the performance of the construction contract by the Contractor and does not assume responsibility for the Contractor's failure to furnish and perform its work in accordance with the Contract Documents.

18. OPINION OF PROBABLE COSTS

When required as part ofits work, Plumley Engineering will furnish opinions ofprobable cost, but does not guarantee the accuracy of such estimates. Opinions of probable cost, financial evaluations, feasibility studies, economic analyses of alternate solutions, and utilitarian considerations of operations and maintenance costs prepared by Plumley Engineering hereunder will be made on the basis ofPlumley Engineering's experience and qualifications and will represent Plumley Engineering's judgment as an experienced and qualified design professional. However, users ofthe probable cost opinions must recognize that Plumley Engineering does not have control over the cost oflabor, material, equipment or services furnished by others or over market conditions or contractors' methods of determining prices or performing the work. STANDARD TERMS AND CONDITIONS Page 6

19. INFORMATION RELIANCE

Plumley Engineering shall be entitled to rely, without liability, on the accuracy and completenessof any and all informationprovided by the Client, the Client's consultants and contractors, and information from public records, without the need for independent verification.

20. CERTIFICATIONS

Plumley Engineering shall not be required to sign any documents, no matter by whom requested, that would result in PlumleyEngineering's havingto certify, guaranty orwarrant the existence of conditions that Plumley Engineering cannotascertain.

21. THIRD PARTIES

Nothing contained in this Agreement shall create a contractualrelationship with, or a cause of actionin favor of, a third party against eitherthe Client orPlumleyEngineering. Plumley Engineerings's services hereunder are being performed solelyfor the benefitof the Client, and no. other entity shall have any claim against Plumley Engineering because of this Agreement or Plumley Engineering's performance of serviceshereunder.

22. CONSEQUENTIAL DAMAGES

Neither the Client nor Plumley Engineering shall be liable to the other or shall make any claim for any incidental, indirect or consequential damages arisingout of, or connected in anyway to the Project or this Agreement. This mutualwaiverincludes, butis notlimitedto, damagesrelated to loss ofuse, loss ofprofits, loss ofincome, lossofreputation, unrealized savings or diminution of property value, and shall apply to any cause of action including negligence,strict liability, breach of contract and breach of warranty.

23. GOVERNING LAW

The laws of the state in which Plumley Engineering's office executingthis Agreement is located shall govern the validity and interpretationof this Agreement.