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1 Matton Shipyard: Preservation and Adaptive Reuse Initiative Site P.O. Box 219, Waterford, NY 12188 518-237-7000 www.eriecanalway.org Matton Shipyard: Preservation and Adaptive Reuse Initiative Site Assessment, Planning and Feasibility Study Request for Proposals Overview The Erie Canalway Heritage Fund, Inc. (ECHF), the nonprofit partner of the Erie Canalway National Heritage Corridor, is seeking proposals for professional planning and design services in connection with a preservation and adaptive reuse study of the Matton Shipyard, located in Peebles Island State Park, Cohoes, NY. Proposed work will include, but not be limited to, PHASE 1 Assessments and Surveys and PHASE II Schematics and Planning. Proposals in response to this request must be submitted to the Erie Canalway Heritage Fund, Inc. no later than 4:00 PM Friday, April 22, 2016. Submission details and contact information are included in this Request for Proposals (RFP). Project document development and consultant payment cycles will be determined as part of the contracting process. Background Matton Shipyard, established in 1916 at the confluence of the Mohawk and Hudson Rivers on Van Schaick Island, Cohoes, NY, is a rare surviving example of an early 20th century civilian ship building and repair facility. A Resource Planning Protection and Preservation (RP3) study of shipyards in coastal Connecticut, conducted during the 1980s, revealed that these places are remarkably ephemeral and usually leave little above ground, or other archeological evidence. Surviving buildings, piers, slipways, and other structures, along with historic documents, drawings, and photographs make the Matton Shipyard a now rare example of a once common type of facility along America’s ocean and Great Lakes coasts. Although the yard’s surviving buildings have suffered neglect, including one knocked over by floods that accompanied Tropical Storm Irene in August 2011, and a second collapsed due to snow buildup in 2015, the site retains a remarkable degree of integrity. Matton Shipyard is listed on the National Register of Historic Places (NR 09000553). The site is part of Pebbles Island State Park. Proposed Project and Associated Professional Services Existing conditions and planning resources available from ECHF and the site owner, New York State Office of Parks, Recreation and Historic Preservation (NYSOPRHP) include: • 2006 NYSOPRHP Draft Concept Rehabilitation scale drawing of the site. • 2007 bulkhead inspection report (located immediately south of Matton Shipyard on the Hudson River). • 2008 Condition Assessment Report of three structures created by NYSOPRHP. • General state-generated information related to the site’ archeological resources on the site. 1 • In-kind Natural Resource inventory and mapping services will be provided by NYSOPRHP planning services department. • Land use and zoning regulations are not applicable on state-owned land. Assessment, planning and feasibility analysis being requested as part of the proposed project includes: • Archeological Phase 1a/b (Phase b limited to areas of proposed disturbance). • Phase 1 Environmental Site Assessment (ESA) and HazMat evaluation of soils, site and buildings. • 2006 Topographic and bathymetric surveys. • Utility Assessment. • Hudson River shoreline and waterfront structural evaluations. • Building and improvement assessments for determining feasibility of existing structures for use as office space, interpretation/orientation/education, and other potential services such as hand launch boat/bike rentals, concessions, exhibition of period relevant boats, and other services consistent with a public use space. • Flood protection plan. Matton Shipyard is subject to periodic significant flooding events. Create a suite of options for flood protection strategies for the site and structures including, but not limited to: elevating structures, options for a variety of levee systems, and other flood mitigation or resiliency measures. Creative approaches to new build that have the potential to model flood protection and resiliency strategies should also be explored. • Complete site and waterfront master plan, to include: o Overall site plan to include plans for existing site and structures, including proposed adaptive reuses and flood resiliency measures. o Architectural stabilization and, if necessary, demolition plans, architectural floor plans, architectural ceiling plan, exterior elevations, structural demolition plans, structural floor plans, electrical demolition plans, power plans, lighting plans, HVAC plans, plumbing plans and preliminary schedules. o Overall site program plan to include waterfront & potential marina access/use, interpretive themes and elements, pedestrian flow, trail development and linkages with existing paths, commercial activities, public parking, potential for various recreational, as well as, other appropriate revenue generating activities. o Utility, grading, landscape plans. o Shoreline and waterfront structure plan. o Analysis and report of all needed permitting and approvals. o Engineer and construction estimates. o Development of draft and final documents. Meetings & Other • On site Client Coordination Meetings • Agency Coordination Meetings • Public Meetings • Lab Testing Site Visit: 2 Respondents are strongly encouraged to visit the property. The site will be open for an onsite meeting and inspection beginning at 10am and concluding no later than 12:00pm (noon) on Tuesday, April 5th. Please contact Andy Kitzmann to RSVP for the site visit or for general clarifications. We will accept written questions through Friday, April 8. Contact info: Andy Kitzmann, Assistant Director, 518-237-7000, ext. 201; or by Email: [email protected] Form of Proposal Respondents must provide a brief description of the firm, emphasizing areas of expertise or focus of practice. Please include a list of recent relevant projects, identifying those projects that involved the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) and include examples of any work reviewed by the agency’s Historic Preservation Field Services Bureau. Proposals must identify all members of the proposed project team, as well as, sub-consultants, and include each member’s hourly rate, a resume or bio for each person, and descriptions of primary work responsibility. Please identify each member's participation in past projects with the firm, or under separate employment, that specifically qualifies him/her for this project. The information provided should be commensurate with the minimum qualifications for education and experience as noted on the attachment. Proposals must include a minimum of three client references for similar, recent projects. Please briefly describe each project, including specific services performed and overall project budget. Provide the name, address and telephone number of a client representative for each project. Respondents should submit a detailed fee proposal with their submission. The ECHF will select the best qualified proposals for interview. The State of New York Master Contract for Grants will be in full effect for this project, including that all contract requirements and reporting processes will apply to all consultants and sub-consultants, including meeting and reporting on state M/WBE goals. A completed MWBE Utilization Plan must be included with the submitted proposal package. See addendum materials included with this proposal request. Schedule and Project Funds The Erie Canalway Heritage Fund, Inc. intends to accomplish the proposed project within eighteen (18) months. To accomplish, the following professional design services are being requested: engineering, architectural, archeology (land based and shoreline/underwater), environmental, landscape, project management, community planning, and HazMat. The ECHF has been awarded grant funds from the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) under the Environmental Protection Fund Municipal Grant program. In addition, other funds and in-kind services will be available for the project. Please be aware that ECHF and OPRHP will expect to review draft submissions at approximately 20%, 40%, 80% and 100% stages of the project. 3 . Receipt of RFP responses – Due by 4:00 PM Friday, April 22, 2016 . Candidates selected for interview – April/May 2016 . Interviews completed – May 2016 . Consultant selected – May/June 2016 . Project implementation – July 2016 – October 2017 . Feasibility study documents, assessments, and reports completed – October/December 2017 Please note that these dates, except Receipt of RFP Responses, represent targets, rather than deadlines. Interview Selection will be based in part on: . Relevant experience with similar sites or projects . Qualifications of project team . Ability to meet schedule . Ability to meet other project requirements, including NYS minority- and women-owned business enterprise and affirmative action requirements . Proposed project budget . Responsiveness of proposal to RFP . Familiarity with site and/or Canalway Corridor . References Submission of proposals: All submitted proposals should be received at the Erie Canalway Heritage Fund, Inc. offices by 4:00pm on Friday, April 22, 2016. Please submit ten (10) hard copies of the proposal submittal to one of the addresses below. Sent via US Post Office: Hand or overnight deliveries Do NOT send to this address if using overnight (such as Fed Ex or UPS): deliveries such as Fed Ex or UPS. Note: Do NOT send to this address if Erie Canalway Heritage Fund using the US Post Office.
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