CITY COUNCIL May 13, 2014 Council Chambers • 777 SW Deschutes Avenue
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CITY HALL 716 SW EVERGREEN AVE REDMOND, OR 97756 541.923.7710 FAX: 541.548.0706 www.ci.redmond.or.us CITY COUNCIL May 13, 2014 Council Chambers • 777 SW Deschutes Avenue COUNCIL MEMBERS MAY 13, 2014 REGULAR MEETING AGENDA 6:30 P.M. George Endicott I. CALL TO ORDER / ESTABLISH A QUORUM Mayor II. BLESSING Tory Allman A. Pastor Oscar Lepe, Divine Grace Apostolic Church Councilor III. PLEDGE OF ALLEGIANCE Joe Centanni Councilor IV. COMMENTS FROM CITIZENS AT THE MEETING Camden King V. MAJOR REDMOND STREET CONSTRUCTION UPDATE Councilor VI. CONSENT AGENDA Ginny McPherson A. Minutes of April 15, 2014, Special P.M. Council Meeting Exhibit 1 Councilor B. Minutes of April 22, 2014, P.M. Council Meeting Exhibit 2 Ed Onimus VII. PRESENTATIONS Councilor A. City Website Update, Heather Cassaro Jay Patrick VIII. BID AWARD / BID REJECTION Councilor A. Sam Johnson Park Pathway Relocation Bid Award Exhibit 3 IX. ORDINANCES In accordance with the City of Redmond Charter, an ordinance takes effect 30 days after its enactment except when a later effective date is specified in the ordinance; when the ordinance contains an emergency clause, it takes effective immediately. A. Ord. #2014-11 – An ordinance amending the Redmond City Code Exhibit 4 by repealing City Code Sections 2.550, 2.552, 2.555, and 2.556 pertaining to Aeronautical and FBO Services at the Redmond Airport, creating a Code Chapter 10, and adopting code provisions providing for Airport minimum standards for commercial aeronautical service providers at Redmond Municipal Airport. X. ACTION ITEMS A. Addendum #3 to Contract #2012-8 with Century West Engineering Exhibit 5 for Construction Management Services for Phase 1 of the Runway 4-22 Rehabilitation Project XI. MAYOR’S COMMENTS XII. COUNCIL COMMENTS XIII. CITY MANAGER COMMENTS XIV. ADDITIONAL COMMENTS FROM CITIZENS AT THE MEETING XV. ADJOURN Regular Council meetings are broadcast live on COTV11 – BendBroadband Channel 11 beginning at 6:30 p.m. on the 2nd and 4th Tuesdays of each month. Rebroadcasts are scheduled for the non-meeting Tuesdays at 6:30 p.m. Anyone needing accommodation to participate in the meeting must notify Mike Viegas, ADA Coordinator, at least 48 hours in advance of the meeting at 541-504-3032, or through the Telecommunications Relay Service (TRS) which enables people who have difficulty hearing or speaking in the telephone to communicate to standard voice telephone users. If anyone needs Telecommunications Device for the Deaf (TDD) or Speech To Speech (STS) assistance, please use one of the following TRS numbers: 1-800-735-2900 (voice or text), 1-877-735-7525 (STS English) or 1-800-735-3896 (STS Spanish). The City of Redmond does not discriminate on the basis of disability status in the admission or access to, or treatment, or employment in, its programs or activities Council Meeting Agenda – May 13, 2014 – Page 2 SPECIAL P.M. CITY COUNCIL MEETING OF THE CITY OF REDMOND WAS HELD APRIL 15, 2014, IN THE CITY COUNCIL CHAMBERS. COUNCIL MEMBERS PRESENT: Tory Allman – George Endicott – Camden King – Ginny McPherson – Jay Patrick COUNCIL MEMBERS EXCUSED: Joe Centanni – Ed Onimus STAFF PRESENT: City Manager Keith Witcosky – Assistant City Manager Sharon Harris – City Attorney Steve Bryant – Interim Airport Director Bob Noble – Police Chief Dave Tarbet – Public Works Director Bill Duerden – City Engineer Mike Caccavano – City Recorder Kelly Morse – Community Development Director Heather Richards – CIS Administrator Sheri Cleveland – Finance/Budget Manager Jason Neff – Associate Planner Scott Woodford MEDIA PRESENT: Leslie Pugmire-Hole, Redmond Mayor Endicott called the workshop to order at 6:30 p.m. ORDINANCES A. Continued – Ord. #2014-10 – An ordinance of the City of Redmond declaring a moratorium on medical marijuana facilities, and declaring an emergency. Councilor Patrick moved, seconded by Councilor McPherson, to approve Ord. #2014-10, roll call vote: Allman-yes, Centanni-absent, Endicott-yes, King-yes, McPherson-yes, Onimus-absent, Patrick-yes, motion passed. PRESENTATIONS / DISCUSSIONS A. Site Improvement Agreements, Heather Richards Community Development Director Heather Richards provided the Council with a presentation on Site Improvement Agreements (SIA). Historically, the City allowed developers to defer required site improvements when platting a subdivision through the implementation of a SIA and required performance bond, line of credit or cash deposit equal to 120 percent of the calculated costs. Redmond Development Code states that all improvements, with the exception of sidewalks, need to be constructed within one year of the recording of the final plat. If the developer fails to carry out the requirements of the SIA, the City can call upon the bond or cash deposit to construct the improvements. When the major decline in the housing market occurred, many developers failed to construct the required improvements due to lack of funds, the property was sold and the SIA did not forward the responsibility as part of the real estate transaction, or they wanted to wait until the housing improvements were built so driveway curb cuts could be identified. In 2012, staff identified 65 SIAs that were non-compliant with the development code which resulted in accessibility complaints and compromised neighborhood quality of life. Options for the City include the following: Call in the surety and construct the improvements Defer improvements to the time of building permits Form a Local Improvement District or Reimbursement District to construct improvements and lien the properties. Staff’s recommendation for completion of sidewalks is to create a reimbursement district with the City allocating an additional $50,000 per year in the budget to construct sidewalks then re-evaluate every two years. Page 2 –Redmond City Council Special P.M. Meeting – April 15, 2014 Ms. Richards and City Engineer Mike Caccavano answered questions from the Council. After further discussion, the Council directed Mr. Caccavano to determine a reasonable deterioration schedule for concrete sidewalks and for staff to call in the bonds for those properties with common areas remaining, pursue a reimbursement district for completion of improvements on buildable lots already 75 percent complete, then re-evaluate the outstanding improvements in two years and consider calling in the bonds. In terms of street improvements, staff will research if any streets can be completed. Resident Jim Cook inquired as to whether the City would create a reimbursement district for completion of sidewalks totaling around $1,000. In response, Mr. Caccavano explained that the City would likely incorporate the smaller improvement into one larger reimbursement district. B. Evergreen School, Heather Richards and Jason Neff Ms. Richards explained the purpose of this presentation is to receive feedback from the Council on what it means to transform a portion of Evergreen School into Redmond City Hall by fall 2016. The project timeframe is 18-24 months whereby discussions will be held on the architectural programing and space planning (2-3 months); procurement (2-3 months); design/public process (6-8 months); and construction (10-14 months). Ms. Richard described the decision making points moving forward; history of the project to date including why the building was purchased, why plans to build at the current City Hall site were shelved, and improved key indicators. Finance/Budget Analyst Jason Neff explained why the City feels it is in a financial position to pursue the project now. Throughout the recession, the City was deficient in many core services, but over time, resources have been added back to high priority areas. Staff has worked through various priorities and Evergreen was located high on the list. The City’s financial position has stabilized and is improving while property tax revenue is growing. The City’s existing reserves could provide for an “equity contribution” of up to $1 million which would then assume a $6 million bond payable over 30 years at 5 percent interest (approximately $400,000 annual payment). Mr. Neff also noted the City has received Urban Renewal bond funds of approximately $1.5 million, interest rates remain at historically low levels, and there is interest from private development and potential building tenants. In response to questions from Council Patrick, Ms. Richards stated that use of the entire location will be reviewed during the architectural study and space planning. There is currently no parking or drainage on the site making it difficult to occupy all three buildings. Ms. Richards shared what work in terms of due diligence has been done so far. Those items include an architectural study, hazardous materials survey, engineering study, fire safety study, site work (landscaping, parking, storm drainage, underground utilities right-of-way), construction costs estimates, and costs return of the existing City Hall site. Ms. Richards addressed questions from the Council. Resident Larry Peterson requested that the City clean the location specifically referring to the two modular buildings sitting on the property and the chain link fencing. Resident Bill Groesz spoke in favor of the Evergreen project adding it could become a great community resource. Direction of the Council was to work towards moving forward while ensuring this is properly addressed during the upcoming Budget Committee meetings. OTHER BUSINESS Page 3 –Redmond City Council Special P.M. Meeting – April 15, 2014 Ms. Richards updated the Council on the status of the various beautification projects. Councilor Patrick commented on the Easter egg hunt and the Redmond School District’s Veterans of Foreign Wars dinner adding that the City should look at using the VFW to cook food for the Holiday party. Councilor Patrick also shared that approximately 130 teachers from Redmond area schools received a plaque made from the wood from the old Redmond High School bleachers. There being no further business, the meeting was adjourned at 8:14 p.m. Prepared by Kelly Morse, City Recorder APPROVED by the City Council and SIGNED by the Mayor this 27th day of May, 2014.