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Church of St. Nicholas, Birch Cliff 2020 Vestry Report for Meeting Held Sunday, February 28, 2021

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Church of St. Nicholas, Birch Cliff 2020 Vestry Report for Meeting Held Sunday, February 28, 2021 Church of St. Nicholas, Birch Cliff 2020 Vestry Report For meeting held Sunday, February 28, 2021 Agenda 1. Call to Order 2. Opening Prayers 3. Appointment of Vestry Clerk 4. Approval of Agenda for 2020 Annual Vestry Meeting 5. Supplementary Reports for 2020 6. Review and Adoption of Vestry Minutes from March 1, 2020 meeting 7. Pastoral Letter Area Bishop of York Scarborough 8. Report of the Incumbent 9. Churchwardens’ Report 10. Financial Reports 11. Envelope Secretary’s Report 12. Parish Ministry Reports 13. Appointments and Elections of 2021 Parish Officers – Nomination Slate to be Distributed at Vestry Meeting 14. Motions of Thanks 15. Other Business 16. Adjournment 17. Closing Prayer 2 Table of Contents Agenda ......................................................................................................................................................................................... 2 Minutes of the Annual Vestry Meeting for the year 2019........................................................................................................... 4 Bishop Kevin Robertson’s Letter to Vestry ................................................................................................................................. 6 Report of the Interim Priest-in-Charge ........................................................................................................................................ 8 From St. Nicholas’ Parish Registers in 2020 ...............................................................................................................................10 Wardens Report .........................................................................................................................................................................10 Property Report .........................................................................................................................................................................11 Financial Reports ........................................................................................................................................................................12 Treasurer’s Report .................................................................................................................................................................12 Balance Sheet as of December 31, 2020 ...............................................................................................................................13 Statement of Receipts and Expenditures and Net Assets as of Dec. 31, 2020 ......................................................................14 Statement of Cash Flow for the Year ending December 31, 2020 ........................................................................................15 Fund Schedule ........................................................................................................................................................................16 Summary of Significant Accounting Policies and Notes to Financial Statements..................................................................17 Operating, Capital, and Outreach Fund Budget for 2020 (compared to 2019) .....................................................................19 Envelope Secretary’s Report ......................................................................................................................................................20 St. Nicholas’ Ministry Reports ....................................................................................................................................................21 Altar Guild Report ..................................................................................................................................................................21 Bazaar Committee Report .....................................................................................................................................................21 Faith Community Nurse Report .............................................................................................................................................21 Interim Music Director’s Report ............................................................................................................................................22 Outreach Report ....................................................................................................................................................................23 Pastoral Care Report ..............................................................................................................................................................25 Social Media Report ...............................................................................................................................................................25 Worship Committee Report ...................................................................................................................................................26 3 Minutes of the Annual Vestry Meeting for the year 2019 The Church of St. Nicholas, Birch Cliff Sunday, March 1, 2020 The meeting was called to order by the Reverend Canon Janet Read-Hockin, who then offered a prayer. Stephanie Ford was appointed as Vestry Clerk on a motion moved by Jennie Tippett and seconded by Betty Kimball. Carried. A motion to approve the agenda was moved by Anne Moir and seconded by Cheryle Pollock. There were no supplementary reports to add. A motion to approve the minutes of the previous Vestry meeting from 24 February 2019 with 4 corrections was moved by Charlie Cutts and seconded by Bruce Chambers. Carried. A motion to receive with gratitude the included pastoral letters from the Archbishop of Toronto and the Area Bishop of York Scarborough was moved by Canon Chambers and seconded by Ron Kimball. The Rev Canon Read-Hockin began her incumbent’s report by expressing her gratitude to Andrew Reeves, Doug Goss & Ken Campbell, our churchwardens, treasurer Brian Jones, Janet Baron, Cheryle Pollock and Bob Baron for all the work that they do. A special thank you was extended to Joy Horswill and our choir for their ministry. Events held at the church during the previous year have expressed the great joy that we feel in our faith and have deepened the sense of community within this parish. Statistics show church attendance down in 2019 with an average of 115 members weekly. This compares to 126 in 2018 and 144 in 2017. We are no longer meeting for morning prayer on Tuesdays and Thursdays. The Lenten lunch programs which attracted 30 to 50 people every week have been discontinued. There will be a discussion about the position of youth pastor later in the meeting. Acceptance of the incumbent’s report was moved by Pauline Green and seconded by Ken Campbell. Carried. Andrew Reeves began the church warden’s report by discussing the challenges of maintaining our aging building. Despite the challenges, St. Nicholas continues to be a blessed presence in the community every day of the week. Members of this congregation do more than worship on Sunday mornings and all this work is greatly needed and appreciated. According to a report in The Anglican, the Anglican Church in Canada will disappear by 2040 due to declining membership and giving. We need to ask ourselves the following questions: What do we need to do to grow and maintain our presence? What is special about Anglicans? We are grateful for the ministry of practice that happens throughout the church year, like Tuesday lunches. The church warden’s report was moved by Barb Cutts and seconded by Betty Kimball. Carried. Reverend Canon Janet thanked the wardens, Andrew Reeves, Ken Campbell, Doug Goss, for the hours of work that they carried out for the potential sale of 10 Manderley Drive. Core Development Group has now sold the condo project to Nova Ridge Development Partners. Ken Campbell expressed the congregation’s deep thanks to Andrew for his hard work over the past 4 years as warden. Everyone in attendance voted to express our sincere thanks to Andrew. In the absence of Treasurer Brian Jones, Charlie Cutts began the financial report and auditor’s confirmation by expressing his thanks to Dennis Newman and Brian Jones. He reminded everyone to get their tax receipts and to speak to Duncan Wood if you have any questions. The Treasurers report began by highlighting that the church lost $26,600 in 2019 operations compared to $21,700 in 2018. The budgeted deficit for 2019 was $18,000. The market value of our investments stands at $298,400 and we do ride out any fluctuations in the stock market. The report referred to the repair of the elevator as a very necessary project that was covered by a Diocesan grant of $30,000. However, we are not keeping our giving up to the level of our expenses. Church repairs need to include the foundations, roofs, furnace, air conditioning in the rectory, and other needs as may arise. A motion to accept the treasurer’s and auditor’s reports for 2019 was moved by Anne Moir and seconded by Bob Baron. Carried 4 The meeting attendees expressed their thanks to Brian and Charlie for their work and reports. A discussion ensued over the church’s financial state with many suggestions put forward to balance the budget and improve church giving. It was noted that if the present trend continues, St. Nicholas Church will run out of funds in 10 to 15 years. The budget includes $5,000.00 for capital expenses but that may not be enough if something unforeseen
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