Tonle Sap Poverty Reduction and Smallholder Development Project - Additional Financing

Environmental Code of Conduct

Project Number: 41435-013: TSSD- ADF (Loan 3570/8331 and Grant 0542)

January 2020

Cambodia: Tonle Sap Poverty Reduction and Smallholder Development Project - Additional Financing

For Laterite Road Improvement Sub-Project in Ruessei Lok Commune, Chi Kraeng District, Siem Reap Province

Prepared by PIC of NCDD and MAFF for the Tonle Sap Poverty Reduction œ Additional Fund for the Asian Development Bank.

This environmental code of conduct is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature.

In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

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ENVIRONMENTAL CATEGORIZATION REPORT AND CODE OF CONDUCT For Laterite Road Improvement Sub-Project in Ruessei Lok Commune, Chi Kraeng District, Siem Reap Province

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Phnom Penh, January 2020 (Updated)

pg. 1

CURRENCY EQUIVALENTS (As of November 2019)

Currency unit œ Cambodian Riel (KR) KR1.00 = $0.000244 $1.00 = KR4,099

ABBREVIATION ADB Asian Development Bank AF Additional Financing CEMP Construction Environmental Management Plan CARD Council for Agriculture and Rural Development CMAW Commune Mobile Access Worker CoC Code of Conduct D&S Consultant Design and Supervision Infrastructure Consultant EA Executing Agency EARF Environmental Assessment and Review Framework EIA Environmental Impact Assessment EMP Environmental Management Plan ESO Environment Safeguard Officer FDERP Flood Damage Emergency Reconstruction Project GoC Government of Cambodia GPS Global Positioning System IA Implementing Agency IEE Initial Environmental Examination MAFF Ministry of Agriculture, Fishery and Forestry MEF Ministry of Economy and Finance MoE Ministry of Environment NCS National Climate Change Specialist NES National Environment Specialist NR National Road NCDDS National Committee for Sub-National Democratic Development Secretariat pg. 2

PDOE Provincial Department of Environment PDWRAM Provincial Department of Water Resources and Meteorology PDAFF Provincial Department of Agriculture, Fishery and Forestry PST Provincial Support Team PIC Project Implementation Consultant PIU Project Implementation Unit PPTA Project Preparation Technical Assistance REA Rapid Environmental Assessment RP Resettlement Plan RR Rural Road SPS ADB‘s Safeguard Policy Statement (2009)

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TABLE OF CONTENT Abbreviation ...... 2 Table of Content ...... 4 List of Tables ...... 4 List of Figures ...... 4 I. INTRODUCTION ...... 5 II. BRIEF DESCRIPTION OF PROJECT ...... 6 III. ENVIRONMENTAL SCREENING ...... 11 IV. PUBLIC CONSULTATION ...... 12 V. GRIEVANCE REDRESS MECHANISM ...... 12 IV. ENVIRONMENTAL CODE OF CONDUCT ...... 12 V. ENVIRONMENTAL MANAGEMENT COSTS ...... 14 ANNEX 1: CATEGORIZATION CHECKLIST ...... 16 ANNEX 2: ENVIRONMENTAL IMPACTS ANALYSIS MAP ...... 21 ANNEX 3: ENVIRONMENTAL CODE OF CONDUCT FOR CATEGORY C SUBPROJECTS ...... 22 ANNEX 4: ENVIRONMENTAL MONITORING ...... 31 ANNEX 5: GRIEVANCE REDRESS MECHANISM ...... 34

LIST OF TABLES Table 1: Bill of Quantity of Russei Lok Laterite Road Improvement sub-project ...... 6 Table 2: Environmental Management Cost ...... 14

LIST OF FIGURES Figure 1: Location of Laterite Road Improvement Sub-project in Russei Lok Commune ...... 8 Figure 2: Typical Cross Section of Laterite Road Improvement Subproject in Russei Lok Commune ...... 9 Figure 3: The Existing Road Condition ...... 12

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ENVIRONMENTAL CATEGORIZATION AND CODE OF CONDUCT For Laterite Road Improvement Sub-Project in Ruessei Lok Commune, Chi Kraeng District, Siem Reap Province

I. INTRODUCTION 1. The overall goal of the project is to assist the government to improve the management and governance of existing irrigation systems, increase agricultural production, and improve the productivity of subproject areas with the aim to increase the incomes of poor farmers. The project will focus on increased efficiency of irrigation systems and improved management of water resources in the uplands areas away from the Tonle Sap. 2. The impact of the overall project, which is aligned with the Cambodia Country Partnership Strategy 2014-2018, ADB‘s Assessment, Strategy and Roadmap for the Agriculture, Natural Resources and Rural Development Sector, and the government‘s Rectangular Strategy for Growth, Employment, Equity, and Efficiency Phase III, will be improved livelihoods and resilience in target communes in seven provinces (Banteay Meanchey, Battambang, Kampong Cham, Kampong Thom, Prey Veng, Siem Reap, and Tboung Khmum provinces) in the Tonle Sap Basin by 2023. The outcome of the overall project will be agricultural productivity increased, climate resilience strengthened, and access to markets improved in 271 communes in seven provinces in the Tonle Sap Basin. This will include improved rural infrastructure, improved agricultural support and rural financial services, increasing diversification of household economic activities, and the creation of on- and off-farm livelihood opportunities. 3. The project will focus on assisting communities establish livelihood improvement strategies for resource-poor farming households with assets that give them the potential to increase their farm based income. Outcomes will be measured on the basis of (i) average rice yields increasing to more than 3.5 t/ha; (ii) average rice yields of ID Poor households in target communes increased to minimum 3.0 t/ha for wet season rice production; (iii) diversified farming systems reduce share of household income from rice by 20%; (iv) marketed farm and off-farm products increased by 25%; and (v) awareness of climate smart agriculture and disaster risk reduction (DRR) planning increased. 4. The project has three major Outputs: i) Output 1: Rural productive infrastructure and livelihood improved with capacity in disaster risk management enhanced i. Rrural roads, small scale irrigation, and other production related infrastructure; ii. Support to new and old livelihood improvement groups (LIGs); and iii. Capacity building in disaster risk management ii) Output 2: Enabling environment for increased agricultural productivity, diversification and climate resilience created i. Value chain and agribusiness support; ii. Support to market improvement groups; and iii. ICT/Commune Mobile Access program iii) Output 3: Project management strengthened 5. Under Output 1 the project will invest in commune infrastructure development focusing on improvements in irrigation and village roads. Selected subprojects will be subjected to environmental screening procedure before the construction phase in order to identify environmental category following ADB SPS, 2009. 6. This Environmental Code of Conduct (CoC) has been prepared for Russei Lok Laterite Road Improvement sub-project œ one of 83 priority selected subprojects which have been planned and targeted for implementing in 2019. This subproject has been screened and selected by using

pg. 5 application of the scoring system of sub-projects selection criteria, Russei Lok Laterite Road Construction Sub-project, is one among top-ranked subprojects of 59 proposed sub-project candidates of Siem Reap Province. Hence, this subproject is approved by PST and PMU to undertake the detail design. 7. The CoC of Russei Lok Laterite Road Improvement Subproject covers all phases of core sub-project implementation from preparation through commissioning and operation, and it aims to ensure the monitoring of environmental impacts and activation of environmental mitigation measures. Relevant parts of the CoC will be incorporated into the construction, operation, and management of each sub-project. Environmental protection measures will (i) avoid, and (ii) where avoidance is not possible, mitigate environmental impacts, and (iii) achieve compliance with national environmental regulations and ADB Safeguard Policy Statement 2009. 8. Environmental Monitoring Programs will be carried out and the results will be used to evaluate the extent and severity of actual environmental impacts against the predicted impacts and the performance of the environmental protection measures. II. BRIEF PROJECT INFORMATION AND BASELINE ENVIRONMENT 2.1. Brief Project Information 9. This laterite road located in Russei Lok commune, Chikreang district, Siem Reap province (See Figure 1). This commune is located around 50km east of the provincial capital town of Siem Reap and reach the Siem Reap town through the commune road and National Road No.6. 10. The sub-project was originally constructed by the Khmer Rouge Regime in about 1977. The compaction of the road embankment as done manually, pooling a mass of people to do the required filling and compaction. As a result, the facilities did not last long under extreme weather conditions like heavy rains and floods. 11. Designed dimension standards of Russei Lok Laterite Road Improvement sub-project are Length of 2.970Km, Width of 6m and 1:1.5 of side slope with 3 place of Pipe culvert, 1000 mm-dia. and 7 m. 12. The specifications of the subproject comprise works to improve the road work which is summarized in Table 1. Table 1: Bill of Quantity of Russei Lok Laterite Road Improvement sub-project , Quantity Item Description of work Unit 1 (General Item)

! "# $%&'( )*+ 1.1 ,- ./012 ton 40.00 Transportation of equipment to and from construction site with fair road in 20 km -dist. 1.2 3456.%27 *8 9 "# LS 1.00 Mobilization of Contractor's staff and labor to site 1.3 :.8 ! 8&$ 5; $% "#"75<27= ! LS 1.00 Site Camp, toilet preparation with electric and water supply 1.4 =8>4 "#? @5 LS 1.00 Site cleaning after completed work 2 !(Earthwork)

C=D=8>4 ! 8E)<%2?" !?=F5 G 2 0,/ HI.J=5KL= m 30,557.20 Bush and shrub clearing at sub-project output location by removing of top soil at least 15cm-thk 5M=5 .N C 35 <O45)@4P1=, 0,0 G G ! no. 106.00 Removing and disposal of the trees having a 30cm dia

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, Quantity Item Description of work Unit

4R* ?2 S)*+TU5 V W5X. 3 0,1 ! ! ! m 25,902.86 Soil cost and excavation for road embankment after compacted 3 58 N ? ?&. W5 4 .Z[\# ! 3 0,2 Soil backfill and fill for road embankment with watering and m 25,902.86 compaction, no less than 98% ! !_` ! "# $%&'( )*+,- ./ 3 0,3 02 m 25,902.86 Soil Transportation from borrow pit to construction site with fair road in 2 km -dist. )745)75 "8b9 G)*+=c 6dF8e4b9=5 2 0,4 Supplying and grassing on both side slope of road embankment m 12,676.53 and growth establishing

4R*? g= ?)*+TU5 W5X. 3 0,5 ! ! m 3,771.90 Laterite cost and excavation for road pavement after compacted ? ? g=?&. W5 4 .Z[\# 3 0,6 J_rcpgrc-ep_tcj`_aidgjj_lbdgjjdmppm_bck`_likclrugrfu_rcpgle m 3,771.90 _lbamkn_argml*lmjcqqrf_l76#

? g= "# $%&'( )*+,- ./012 3 0,7 J_rcpgrc-ep_tcjRp_lqnmpr_rgmlrmamlqrpsargmlqgrcugrfd_gppm_bgl0. m 3,771.90 ik+bgqr . 3 =85& Structure)

4%>K03&X@ =‡ˆ' 3 1,/ m 14.79 Reinforced concrete M25 (Include material transportation) 4%?T5K/.&X@ =‡ˆ' 3 1,0 m 6.78 Blinding concrete M10 (Include material transportation) V<&X@ =‡ˆ' 3 1,1 m 0.07 Mortar (Include material transportation)

=R=6 ,ŠG "#.@ =.Z 45 45 8‹ G. WN

1,2 $%28*5&X@ =‡ˆ' Kg 978.36 Steel reinforcement as specified supplied, cut and bent and fixed securely in place as shown on the Drawings (Include material transportation)

4%=6=6 8e8%Œ 45K6H?4&X@ =‡ˆ' 1,3 k 21.00 RC pipe, 1m -dia. (Include material transportation) 4 )•Ž+Kgqacjj_lcmsq 7 ? 4 •=5J•S>=$ 2,/ lm, 2.00 Temporary Benchmarks (TBM) &* =‘’2? 2,0 lm, 1.00 Project Sign Board "8 7&* =‘’.“.” 2,1 Traffic sign as required on approaches to Road embankment ( lm, 3.00 Provisional Qty ) ,Š4=• 2%( =‡ˆ=85 $U &,” 2,2 G % ! JQ 1.00 Quality material test (Laboratory) Source: SSP6, 2019

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Figure 1: Location of Laterite Road Improvement Sub-project in Russei Lok Commune

Source: SSP6, 2019

pg. 8

Figure 2: Typical Cross Section of Laterite Road Improvement Subproject in Russei Lok Commune

Source: SSP6, 2019

2.2. Existing Environment 13. General information about the Siem Reap Province climate: o The months January, October, November and December have a nice average temperature. o On average, the temperatures are always high. o On average, the warmest month is April. o On average, the coolest month is January. o The average annual maximum temperature is: 32.0° Celsius (89.6° Fahrenheit) o The average annual minimum temperature is: 22.0° Celsius (71.6° Fahrenheit) Figure 3: Monthly Mean, Minimum and Maximum temperature over the year in Siem Reap

14. Annual Rainfall. A lot of rain (rainy season) falls in the months: May, June, July, August, September and October It is dry periods in January, February and December and average, January

pg. 9 is the driest month. The average annual temperature in Siem Reap is 27.1 °C. About 1312 mm of precipitation falls annually. Figure 4: Average Monthly Temperature Precipitation in Siem Reap

Table 2: Monthly Temperature and Precipitation/Rainfall over the year in Siem Reap a"#$!% Ç &'#' t')&##"*w !! "' %' { w, t'") 5 W C a ! a W W ! { h b 5 ! ! Ç / a Ç / a Ç / w !! 15. Biological Resources . Using overlapping tool of the project location and protected area which is identified by MoE, the project site is not encroaching into any protected area. In addition, as site observation along the existing, no tall trees (>0.2 tree dimension) will be removed due to project construction. 16. Traffic survey. Traffic volume studies were also conducted at the proposed road site to determine the current traffic details and proceed to design, the count was clinical in estimating Commercial Vehicle Per Day (CVPD) which includes vehicles whose laden weight (> 4.5T). A 3 days 16 hours‘ count was conducted following MRD/MPWT guidelines and present CVPD determined and projected CVPD is estimated. The results are tabulated as follows in Table 3. Table 3: Showing present and projected CVPD from traffic census

S.no From To Length (Km) Present CVPD Projected 1 Head of Totueng End of Totueng 2.97 6 8 Thngai village Thngai village Source: SSP6, 2019

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III. ENVIRONMENTAL SCREENING METHOD AND CATEGORY 17. The proposed road subproject in Russey Lok commune is subject to the standard environmental screening process using ADB‘s Classification System called SPS 2009. In this SPS 2009 system, the project category is evaluated by the category of its most environmentally sensitive component, including direct, indirect, cumulative, and induced impacts in the project‘s area of influence. The subprojects are classified in one of the following 3 Categories: a. Category A . A proposed project is classified as category A if it is likely to have significant adverse environmental impacts that are irreversible, diverse, or unprecedented. These impacts may affect an area larger than the sites or facilities subject to physical works. An environmental impact assessment (EIA) is required. b. Category B. A proposed project is classified as category B if its potential adverse environmental impacts are less adverse than those of category A projects. These impacts are site-specific, few if any of them are irreversible, and in most cases mitigation measures can be designed more readily than for category A projects. An initial environmental examination (IEE) is required. c. Category C. A proposed project is classified as category C if it is likely to have minimal or no adverse environmental impacts. No environmental assessment is required although environmental implications need to be reviewed. 18. In order to categorize this subproject estimated impacts, the environmental specialist of SSP6 conducted: (i).transect walk through the proposed subproject work location and using environmental category check (EARF, 2017) œ See Annex 1 - Categorization Checklist; (ii).consultation meeting with local authority and people who are living in Russey Lok commune. Factors considered in the field and in desktop review included: the expected level and magnitude of impacts; effects on protected areas, critical habitats, natural habitats, and ecologically sensitive areas; and potential water use conflicts. 19. During construction, the main impacts will be (i) dust from earthworks; (ii) noise from excavation, roadmaking and haulage machinery use; (iii) safety hazards and disruption from the operation of machinery and haulage vehicles; (iv) loss of roadside trees and vegetation; and (v) sourcing of roadmaking materials. During operation of the road, the main issues will be (i) dust and noise from increased traffic; (ii) road safety; (iii) hydrological changes (drainage through road and flooding behaviour); and (iv) effects on agricultural irrigation and field drainage. ADB projects are assigned to an environment category depending on the significance of the potential environmental impacts and risks. Based on the result of Categorization Checklist and public consultation with local people, this project has been classified as Category C for environment because the impacts of this subproject is judged to be site-specific, few if any of them are irreversible. The environmental code of conduct is required which it will presents impacts, mitigation and monitoring measures, and responsible agency to implement. 20. Since the subproject involve the refurbishment of existing small-scale infrastructure, they do not require environmental impact assessment under government sub-decree No. 72 ANRK.BK.

pg. 11

Figure 5: The Existing Road Condition

Source: SSP6, 2019 IV. PUBLIC CONSULTATION 21. Two public consultation meetings were held in 2019. First public meeting was done during site selection phase which is held on March 2019. Following to second public meeting is done on 11 June 2019 at villager house of Torteng Thnai Village; environmental public meeting (See Annex 6 œ Minute of Meeting and List of Participants ) which is 55 people (31 female) joint the meeting. During the meeting, some topic has been informed and discussed; 1).brief the project information, 2). prepare the environmental impact map, 3). Identify the impacts due to project activity, and 3). Proposed the mitigation measure and 4). supporting on the project implement. After the team has informed local people and authority about the possible impacts that could happen during construction, people agree on the project implement. 22. The discussion in the meeting also focused on the main environmental issue in the local area and concern on positive and negative impact of the proposed subproject. The commune chief informed that the proposed subproject is the existing road, and the road condition is difficult for traveling. They hope and happy to with the proposed subproject. The summary of the comments and concerns from local people and relevant local authority are described below: i) Damage caused by transporting equipment to the site occurred during construction ii) Dust accumulation during construction occurs during construction iii) Noise during construction iv) Traffic accident during construction v) Damage to the roadway that the truck carrying construction equipment goes through after the completion of the project occurs after the project is completed V. GRIEVANCE REDRESS MECHANISM 23. During project implementation stage, a project-specific grievance redress mechanism (GRM) has been developed in compliance with ADB‘s SPS (2009) requirement to address the weaknesses in existing complaints systems and provide an easy and immediate complaint-and-response link between affected persons and the contractors/implementing agencies. GRM is detailed in Annex 5. VI. ENVIRONMENTAL CODE OF CONDUCT 24. The matrix below summarizes the potential impacts of category —C“ subprojects developed as part of the project. It also outlines corresponding mitigation measures designated to minimize those impacts. This code can be suitably adapted to particular subprojects and locations, it will be included in the bidding documents (Annex 3). 25. Institutional Arrangement . - The subproject civil works for village road will be included in commune development plans (CDP), confirming community interest and funds to contractors will be paid by relevant commune councils.

pg. 12

- Final design for village road subproject was finalised and support in bid preparation, and construction supervision has undertaken by a Design and Supervision Consultants (D&S Consultant), called Special Service Provider 6 (SSP6) and selected by a procurement review committee (PRC) composed of representatives from the implementing agencies. - A provincial support team (PST) has established for each province. The PSTs will ensure that all subproject designs are technically cleared by relevant provincial technical departments and, in particular, that road designs are approved at provincial level by the provincial department of rural development, and that irrigation designs are approved by the provincial departments of water resources and meteorology. - The D&S Consultant (called SSP6) will support CC and PST to prepare tender and contract construction documents. The commune councils will therefore act as the project implementation units for the infrastructure outputs. The commune councils will remain the project owners and will award the contract, manage the contract, and monitor the construction. The D&S Consultant (called SSP6) will assist commune councils to monitor construction standards and facilitate monthly coordination at provincial level. - For the environmental aspects of the project, the safeguard unit within NCDDS will assign a suitably qualified staff member to be the project Environmental Safeguards Officer (ESO). - ESO will supervise, coordinate and assist in the implementation of environmental safeguards for the project. In coordination with subnational government counterparts and working closely with the Environmental Safeguards and Climate Change Specialist (ESCC) of the project implementation consultants (PIC) and the NES and NCC of the Infrastructure Design and Supervision )"-!## # 5/{ Ç 0 #$ " )' 1!!2 a. Assist the commune councils to implement the environmental management plan (EMP) or Environmental Code of Conduct measures for each subproject. b. Provide training to commune councils and contractors as necessary to facilitate implementation of the EMP or Environmental Code of Conduct. c. Assist commune councils in their monitoring responsibilities under the EMP. d. Working with the implementing agency‘s complaint unit, implement the project grievance redress mechanism (GRM), including; (i) instruct the commune councils and other local agencies on their responsibilities in the GRM; (ii) establish a simple registry system, to document and track grievances received (including forms to record complaints and how they have been resolved); and (iii) prepare reports on progress of the GRM for inclusion in the semi-annual environmental monitoring and quarterly project progress reports to ADB. e. Assist in the preparation of materials for the training of commune councilors, commune mobile access workers (CMAW), PST, district support team members (DST), as well as trainers at provincial level, in the use of these tools, to enable them to deliver further training at commune level. f. Assist the National Committee for Disaster Management Secretariat to include climate resilience training at the commune level in the national disaster risk reduction program. g. Ensure that the environmental awareness and capacity building of the Project adequately covers the requirements for environmental safeguarding. h. Provide the Project Director and Project Manager with progress reports which cover environmental performance of all parties, training progress, issues outstanding and further actions recommended. - For Project implementation consultants (PIC) will include an Environmental Safeguards and Climate Change Specialist (ESCC) who will work with the ESO and assist the PSTs and commune councils to fulfil their environmental responsibilities in implementing subproject EMPs. The role of the ESCC/PIC will be to work as part of the implementing agency, helping them fulfil their supervision and monitoring responsibilities. The ESCC/PIC will also prepare pg. 13

inputs for the quarterly project progress report and semi-annual environmental monitoring reports for ADB. The ESCC/PIC will be contracted for the duration of the loan implementation period. - To enable effective national government oversight of the project, the innovative steering committee arrangement of TSSD will be continued, and will provide guidance to the executing and implementing agencies without creating excessive additional institutional burden. CARD will handle the steering committee functions as part of its regular meetings and other meetings as needed and will ensure that project performance is monitored throughout implementation up to completion. - Environmental monitoring during operation of the subprojects in the longer term is the responsibility of the commune. VII. ENVIRONMENTAL MANAGEMENT COSTS 26. The costs of implementing the environmental management and impact mitigation measures listed in the EMP matrix (Table 2) are included in the design costs, construction contracts and operational budgets. Table 4: Environmental Management Cost

Rate Total Phases Unit Quantity (USD) (USD) I. Pre-Construction Phase - Preparation of Construction EMP or CoC No. 1 500 500 document - Compensation for loss of land and property Under social budget II. Construction Phase

- Provide Environment, Health and Safety Training Training/ to workers/staff (including training material, training 3 250 750 month place, snack, and professional of trainer fee)

- Air pollution control (village roads+ borrow pits) Day 55 10 550 especially during earthwork duration - Noise Control to avoid noise disturbance to Month 3 50 150 sensitive receptor - Hazardous Waste Management (install oil spilling LS 1 200 200 burden and oil trap - Solid Waste Management and Disposal LS 1 300 300 - Community Health and safety (install additional warning sign and/or safety equipment for safety and LS 1 200 200 healthy purpose) - Monthly Housekeeping for all camps and Month 3 100 300 construction - Loss of crops Under social budget - Compensation for loss of trees (replantation) Tree 5 50 250 (Planting and take care for 6 month duration) III. Operation Phase - IPM Training Including - Management of Aquatic Weeds(maintenance in cost) Operation Cost - Hazardous Waste (collection drums in villages)

pg. 14

Rate Total Phases Unit Quantity (USD) (USD) Total 3,200 Note: EMP: Environmental Management Plan, CoC: Code of Conduct VIII. CONCLUSION 27. The majority of identified environmental impact is assessed as not significant impacts. It is concluded that this subproject is Category C for environment Safeguard. While the infrastructures subprojects planned for the Russey Lok Road Upgrading has significant potentials benefits for rural populations of this commune. In addition, the design features, operational regimes and construction management safeguards will address the range of potential environmental impacts identify and will be active through the project environmental code of conduct (CoC) and continuously checked in the environmental monitoring program.

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ANNEX 1: CATEGORIZATION CHECKLIST <Ž• DJ! –!<7W <> 4 73-4 I7 3—4 # 4 % &

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<7W7d71> &Magnitude/Scale Questions ' & Yes ' & No ' 1>> • Dœ’%•<•&Irrigation Subproject '

3 F;$1>> •Dœ’%•<• >5*<$ F< !š1 !Š5G>3= Does the irrigation subproject involve construction or rehabilitation of canals with a total length greater than 4 km?

3 F;$1> NF7d7Q(T !>%->< F< !K00d 5˜= Will the irrigation subproject increase the irrigated area by more than 500 ha? Road Subproject 1>()*c#4& ' V

3 F;$1>>5*()* F< !K1 !Š5G>35˜= &>5*<$/*Z™01 !Š &Is the road rehabilitation or realignment subproject longer than 5 km? ' 5G>3' V 3 F;$1>>3Ÿ* 7 4<74V F< ! J0 5)5 E-7WO ˜=& Will the proper drainage design of the road subproject require 10 or more culverts? ' 5);N34(?3J000 >5*™

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- Sub-project Siting ! 7;$1>& ' - - 3 F! 7;$1>=-I_¢, 4 >£ 1

FB F Q> #$ ! 7;$1>5˜= Will the siting of the subproject cause the removal of native trees and shrubs pg. 16

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3 F! 7;$1> >3Ÿ** GR 4 >£ 1 "% ‹¤= <œ3$5˜&W

74>LR’7<.W3¥¥' Is siting of the subproject likely to be affected by climate conditions including extreme weather related events such as floods, droughts, storms, landslides?

d3$GR 4 %&& Potential Environmental

Impacts '

3 F1> I_¢,& Will the subproject cause… '

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Q FŠ F* 7 ! #$>¦ " > R()* %53 FŠ F* d>2R !: "' >5*<$ <74 & Alteration of surface water hydrology of /*Z™01, waterways resulting in increased sediment in streams affected by increased soil erosion at construction site? ' ñ ‹‰ 4-7 $ F! "%53 d >£ 1

>2R <74-M ! %<4 &Deterioration of surface water quality due to silt runoff and wastes from construction? '

ñ FŠ F* 7 $‹,4 "%53 >£ 1 %<4 >3 3•<4;$1> &Increased air pollution due to subproject construction and operation? '

ñ 7b"%<7Š 7M• " >£ 1 %53 %<4 >3 3•<4;$1> &Noise and vibration due to subproject construction or operation? '

ñ NF3<74 -˜<74> " >£1 >LR—# 4& Generation of solid waste and/or hazardous waste? '

ñ > F>U<4%œ3$1!&! use of chemicals? ' >£1

pg. 17

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- ñ NF3<74’* #$;7Š $ %<4 >£ 1 >3 3•&Generation of wastewater during construction or operation? '

!N¢,& From earthworks will there be '

ñ + !d$ d>2R !< 86 % >£1 <4 & construction dust and erosion ' ñ - - U344 !7 #$ > 33 -3W-<>4 ! >£ 1 loss of micro- habitat for local *->§R #$374& biodiversity ' ñ changes to - - 5 5>-5‰> •D #$374 & >£ 1 local drainage '

#$ +‰F¢,>< FŠ F˜9-7> •Dœ’ %•<• I_¢,& In the upgrade or establishment of an irrigation system, will there beJ

ñ •6 Q > F>U<4>£ Unsustainable use of local water resources #$374& ' ñ Water use )R #$ > F>U<4 & conflicts ' ñ _$7 d3$GR 4 F+œ &Cumulative impacts on limited water resource '

-7 R %<4()*I_¢,•V YW & For road construction will there be problems with ' - - ñ :Y4 3747:"' ˜>£ (Œ >£1 •& location (too close to residences / waterways) ' ñ GR 4 #$ %<4-Y d$ >£ 1 + ! <7Š 7b & construction impacts - dust, œ 34 noise ' & >3Ÿ* <#F Š F #$> >3 3• %&

pg. 18

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-7 R > F>U<4 $ ! 4 ª$ <† >L4 B F " —# 7 < 8 =-I_¢,& For use, handling, transport, and storage of materials and inputs of seeds, seedlings, fertilizers and chemicals will there be ' - - ñ >14>1 " —# <7 8¢,U >£1 >3 >3Ÿ*5S7¢, FŠ F > F>U<4 1>Y " & application of chemicals and fertilizer 1>W< $ not carefully managed - increased volumes enter soil ()* and water '

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pg. 19

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* «Yes» <F F<7W *% ' Q1>b> ¥ ><F -7 R<7W *% ' Q1> -7I34 « » —# >4 £;$1>1«>£ ‹ * See the Magnitude/Scale Questions below. If —Yes“ to any Magnitude/Scale question, the ADB Category is B

pg. 20

ANNEX 2: ENVIRONMENTAL IMPACTS ANALYSIS MAP Figure 1: Sub-project Location (Google Map)

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pg. 21

ANNEX 3: ENVIRONMENTAL CODE OF CONDUCT FOR CATEGORY C SUBPROJECTS Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises Design and Pre -construction Subproject is Increased rainfall in wet D4 Long term Final design of subproject(s) will Design costs CC and IA and ADB impacted by season and intensity of incorporate all relevant ESCC future climate rainfall events might recommendations of the CRVA change. damage infrastructure appropriate to the type of through flooding. subproject. Incorporate The environmental D3 At tendering Contract documents: Preparation of Design costs CC and IA environmental measures in this code of the environment section in the ESCC management conduct need to be given terms of reference for bidders for into contract power so that they will be construction contracts, and documents. carried out. environmental contract clauses for contractors comprising the special conditions for the protection of the water, soil, and air environments. Construction Site planning To ensure that D3 Part of Prepare a construction site Part of Contractors CC and environmental matters are construction environmental management plan construction costs national implemented properly at preparation which incorporates the relevant safeguards each construction site. provisions of this EMP for each officer subproject construction site. The plan will also include an emergency preparedness and response plan for construction emergencies, site environmental health and safety plan, identification of sensitive receptors, and vegetation to be retained.

Construction Construction wastewater D1 Short term Construction wastewater will not be Contractors CC and wastewater discharged into waterways discharged directly onto the national or agricultural land can surrounding soil or into surface safeguards spread contamination and water systems officer sediments. All wastewater to be passed through silt traps or temporary sedimentation screens. Oil-containing wastewater will be intercepted, collected and

pg. 22

Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises transported to vehicle servicing area for treatment and disposal

Polluting Leakage or spills of fuels D3 Long term To prevent pollution of soil and Construction Contractors CC and materials and lubricants can surface water/groundwater: costs national contaminate soil, surface (i) storage facilities for fuels, oil, safeguards water, and groundwater. cement, and chemicals will be officer within secured areas on impermeable surfaces, provided with bunds and clean-up installations; (ii) vehicle, machinery, and equipment maintenance and re- fuelling will be carried out in such a way that spilled materials do not seep into the soil; (iii) oil traps will be provided for service areas and parking areas; (iv) fuel storage and refilling areas will be located at least 50 m from canals and channels and will be protected by temporary drainage bunds to contain spills.

Air quality Concentration of machinery D1 Short term Equipment will be maintained to a Construction Contractors CC and working in one area, plus high standard to ensure efficient costs national haulage vehicle traffic, can running and fuel-burning. High- safeguards result in local areas of poor horsepower equipment will be officer air quality. provided with tail gas purifiers. All vehicle emissions will be in compliance with relevant Cambodian emission standards.

pg. 23

Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises Dust Dust caused by D3 Short term Material stockpiles and concrete Construction Contractors CC and earthmoving and mixing equipment will be equipped costs national construction haulage traffic with dust shrouds. For both safeguards can cause poor air quality construction sites and construction officer and nuisance to roads, water spraying for the householders and farmers. suppression of dust and maintenance of driving surfaces will be standard site management practice. Vehicles carrying soil, sand, or other fine materials to and from the construction sites will be covered.

Noise impacts Noise caused by the D3 Short term Construction at night within 300 m Construction Contractors CC and on sensitive concentration of machinery of residences shall be strictly costs national receivers working in one area, plus prohibited. During daytime safeguards haulage vehicle traffic, can construction, the contractor will officer cause a range of impacts ensure that: (i) sites for concrete- from nuisance to health mixing plants and similar activities problems. Noise near will be located at least 500 m away schools, medical centres, from residences and schools; and and temples can disrupt (ii) temporary anti-noise barriers will normal services. be installed to shield sensitive receptors within 50 m of the construction site.

Demolition Unauthorized or careless D1 Short term Any waste from the demolition of Construction Contractors CC and waste storage and disposal of structures will be either sold to costs national waste can damage building material recyclers or safeguards property, vegetation, collected and transported to official officer agricultural land, and block landfill sites. Metal parts will be natural drainage. broken up and sold to scrap metal merchants. Any excess spoil will be made available to nearby communities for use as building pads and bunds.

pg. 24

Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises Waste from The construction workforce D1 Short term Contractors will provide sufficient Construction Contractors National workers will generate domestic garbage bins at strategic locations costs safeguards wastewater and garbage and ensure that they are (i) officer (food wastes, kitchen protected from birds and vermin; (ii) wastes, paper, and other emptied regularly (using the solid waste including food- nearest township licensed solid laden wash water). Proper waste system and landfill); and (iii) disposal of this waste is are not left to overflow. essential. Erosion impacts Road construction will D2 Short term Erosion control will include: Construction Contractors CC and require earthworks which (i) limiting construction and material costs national will leave erodible surfaces handling during periods of rains and safeguards especially in heavy rain high winds; and (ii) stabilizing all cut officer periods. slopes, embankments, and other erosion-prone working areas while works are going on. All earthwork disturbance areas shall be stabilized within 30 days after earthworks have ceased at the sites.

Flora and fauna Trees and vegetation along D1 Medium Clearing of vegetation along canal Construction Contractor CC and the road in villages produce term embankments, levees and road costs national fruit and other products, verges will be minimized to assist in safeguards protect residences from sun stabilization and retention of habitat officer and wind and adjacent values. agricultural land from dust Trees marked for retention will be and run-off. protected and any removed native trees will be replaced.

Impacts to local Although areas with D2 Short term Contractors will ensure that all local Construction Contractors CC and cultural sites significant physical cultural cultural sites (including small contingency costs national resources are excluded by shrines and graves) will be kept safeguards the selection criteria, there clear of construction material and officer may still be sites or item protected from dust and other which are important at a disturbance. local or household level. Access to these sites will not be impeded. After construction is finished any disturbed surroundings will be restored to pre-construction standards. pg. 25

Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises Community Construction work poses D2 Short term Community health and safety will Construction Contractors CC and health and safety hazards and threats be safeguarded by: Planning costs national safety to livelihood to both village construction activities so as to safeguards communities and farmers. minimize disturbances to residents, officer Excavations, unstable utilities and services. Temporary slopes, loss of access and land occupation will be planned well movements of large ahead of construction to minimize machinery and vehicles all its impact and after consultation potentially impact on with the affected community. Land community safety and day- will be reinstated to its original to-day life. condition after construction. Implementing safety measures around the construction sites to protect the public, including warning signs to alert the public to potential safety hazards, barriers to prevent public access to construction sites and a watch person, where necessary.

pg. 26

Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises Occupational Workers are subject to D2 Short term Measures to ensure occupational Construction Contractors National health and safety hazards while health and safety will include: (i) costs safeguards safety operating and/or moving contractors shall be required by the officer around machinery, as well CC to ensure that their workers and as dust and noise impacts other staff engaged in the proposed from extended exposures at constructions are in a safe the work site. environment; and (ii) following the award of construction contracts, the successful contractors will prepare site environmental health and safety plan, for approval by the CC and PST. Contractors shall ensure that: (i) all reasonable steps are taken to protect any person on the site from health and safety risks; (ii) the construction site is a safe and healthy workplace; (iii) machineries and equipment are safe; (iv) adequate training or instruction for occupational health and safety is provided; (v) adequate supervision of safe work systems is implemented; and (vi) means of access to and egress from the site are without risk to health and safety.

pg. 27

Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises Traffic Jam Some heavy equipment D3 Short term The contractor is required to Construction Contractor National (heavy trucks, bulldozers, implement some mitigation costs Safeguard backhoes, etc.) will be Officer brought to the construction measures as follow: areas for construction - Construction vehicles will works. They will only be comply with national speed transported in and out during the construction limitation. period and in relatively - Construction vehicles will drive small numbers. Even though the project area is at low speeds, especially at not populated (rural area), market, school, hospital, urban no serious disturbance is areas. envisaged; but it will possibly cause accidence - Keep road spaces or bypass for to local communities and travellers to avoid traffic jams. dusty. - Vehicles for construction should park at designated safe places. - Water spraying should be applied as needed to ensure there is no dust/air pollution to local community (See 2.2.Air).

pg. 28

Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises Worker Camp Some workers will be D3 Short term The contractor shall: Construction Cost Contractor National recruited for construction - Train workers on Safeguard activities; including non- Officer skilled workers, operators environmental and drivers as well as management and sanitation surveyors and construction and working safety, supervisors. Since the - Provide sufficient waste bin works will be relatively small scale and expected to for temporary storage be completed within 1 year, before transporting to large numbers of workers dispose at safe dump site are not expected. This will where approved by local have minor impact as long authority. as their living quarters will be situated away from the - Clean lab or‘s camp after nearby communities and movement to other place careful attention has to be - Provide a sanitary toilet for paid to the sanitary workers conditions around the camp site. Operation Increased road With improvement in D3 Long term Implement community road safety Costs under IA and IA and safety hazards alignment and surfacing of awareness training and traffic- project capacity Communes ESCC village roads, higher vehicle calming resources. building output speeds may be expected, and supported by with consequently SSPs increased risk of accidents with pedestrians and other vehicles.

pg. 29

Potential Significance Mitigation Measures and/or Who Who Impacts and Nature of Impacts a Duration Costs issues Safeguards Implements Supervises Road Strict maintenance of the D2 Medium Surfacing - Regularly inspect An O&M fund IA and IA and maintenance road will be required to term surface and fill potholes and ruts established under Communes ESCC ensure that the road early before they enlarge. the project will subproject‘s benefits will Commune to have a stockpile of assist with not be negated. In suitable gravel and fill material and particular, the road‘s sections of the road should be subproject surfacing, which promotes under the care and supervision of maintenance noise and pollution adjacent landholders or user costs (up to 10% reductions, and flood groups. resilience structures need of the subproject Embankments and side batters of cost) during the to be regularly monitored road across flood-liable land need and managed to be checked regularly for stability life of the project. and cracks. Embankments should be well vegetated to increase stability. All culverts and pipes must be regularly cleared to allow free passage of water. Any debris and silt must be totally removed from site to ensure it is not back into drainage structures by the next runoff event.

Floods and Floods and extreme D4 Long term The project will promote the Directly funded Project ADB extreme weather events are enhancement of community based under project output weather events prevalent in the rural DRR and disaster management output and districts of Cambodia, and programs at the irrigation and supported by will affect subproject areas. drainage communes with particular SSPs reference to flooding and other natural disasters.

ADB = Asian Development Bank; CC = commune council; CRVA = climate risk and vulnerability assessment; EMP = environmental management plan; ESCC = Environmental Safeguards and Climate Change Specialist (of PIC); IA = implementing agency; IPM = Integrated Pest Management; IWR = irrigation water requirement; m = meter; O&M = operation and maintenance; PST = provincial support team; SSP = special service provider. a There is a range of numbers used ranging from: D1 = little significance to D4 = significant impact. Source: SSP6, 2019 pg. 30

ANNEX 4: ENVIRONMENTAL MONITORING

Date of Interview Interviewer Name

Interview Site: Stakeholder Name & Status: Where is the interview held? In school, on the Full name, status is road, in shop business owner, school teacher, religious leader, resident

Construction Site & Has this stakeholder Date Construction been interviewed Started before? Which road, GPS Yes (when were they location if available interviewed) No Interview Discussion Points:

1. NOISE Record of Discussion

Before the project started, was the person disturbed by noise? If yes, explain how and when. Where did the noise come from? e.g. traffic, machinery, people, music When did it disturb the person? e.g. all day, at night, intermittently

During the construction, is the person disturbed by noise from the project? If yes, explain how and when. What type of noise and where did the noise come from? All day, at night, intermittently?

If noise from construction is a problem, what changes does the person suggest are made?

2. AIR QUALITY Record of Discussion

Before the project started, was the person affected by air pollution or dust? If yes, explain how and when. Where did the pollution or dust come from? e.g. traffic, machinery, construction, burning garbage, cooking stoves When was the dust or pollution a problem? e.g. all day, at night, intermittently

During the project, is the person disturbed by dust or pollution? If yes, explain how and when. pg. 31

What type of noise and where did the noise come from? E.g. increased traffic congestion, construction machinery, construction workers, burning construction garbage etc. When did it disturb the person? e.g. all day, at night, intermittently

If dust or air pollution from the construction is a problem, what changes does the person suggest are made?

3. VEGETATION AND LAND USE Record of Discussion

Before the project started, what was the vegetation like in the project area? e.g. pasture land, trees, shrubs, rice fields.

During the project, has the person found the vegetation situation has changed? If yes, explain how and when.

If impact on vegetation is unacceptable, what changes does the person suggest are made?

4. COMMUNITY SAFETY Record of Discussion

Before the project started, can you describe the community safety situation in the project area? e.g. no problems, some accidents, difficulty crossing the roads

During the project, has the person found the community safety situation has changed? If yes, explain how and when. Slower traffic so easier to cross the roads, construction vehicles are making a crossing harder / easier, more accidents / less accidents, construction site dangers

If change in road safety is unacceptable, what changes does the person suggest are made?

5. WATER QUALITY Record of Discussion

Before the project started, was the person affected by poor water quality? If yes, explain how and when. Ground water? Surface Water? Which Water source? How was it polluted?

During the project, is the person affected by water pollution? If yes, explai n how and pg. 32

when. Ground water? Surface Water? Which Water source? How is quality being affected?

If water quality from the construction is a problem, what changes does the person suggest are made?

6. ACCESS Record of Discussion

During the project, is the person affected by reduced access to their business, home or land? Access to what is limited, and how?

If access limitations are not acceptable, please suggest changes which can be made?

7. OTHER ISSUES Record of Discussion

Any other issues about the construction sites that the person wants to discuss? e.g. wastewater concerns, waste disposal, other concerns, labor force,

pg. 33

ANNEX 5: GRIEVANCE REDRESS MECHANISM

pg. 34

GRM Objectives Public grievances related to project construction may include damage to commune or private property, damage to vegetation, interruption of public services, dust emissions, noise, soil erosion, inappropriate disposal of waste materials, and safety for the general public and construction workers. Traditionally, complainants at the village level address their concerns to the village leader, commune leader or staff. The NCDD also has a complaints unit, but its focus is on land issues and resettlement rather than environmental concerns. Additionally, there are sanctions the 1996 Law on Environmental Protection and Natural Resources Management which can be sought by affected people or villages through the district offices of the MoE. The main weaknesses of these systems are: a. The lack of a specialized unit to address environmental grievances; and b. The lack of a specific timeframe for the redress of grievances. During project implementation stage, a project-specific grievance redress mechanism (GRM) has been developed in compliance with ADB‘s SPS (2009) requirement to address the weaknesses in existing complaints systems and provide an easy and immediate complaint-and-response link between affected persons and the contractors/implementing agencies. The project GRM is designed to achieve the following objectives: c. Provide channels of communication for local communities to raise concerns about environmental grievances which might result from the project; d. Prevent and mitigate adverse environmental impacts to communities caused by project construction and operation; e. Improve mutual trust and respect and promote productive relationships between the implementing agencies and local communities; and f. Build community acceptance of the project. The GRM is accessible to all members of the community, including women, youth, and poverty-stricken residents. Multiple points of entry are available, including face-to-face meetings, written complaints, telephone conversations, e-mail, and social media. E2. GRM System The NCDD and MAFF, as the EA of the TSSP-AF will establish the GRM. The setup shall be made before commencement of site works and have members from the NCDD, MAFF, PST, district authority and commune councils. Grievances can be filed in writing or verbally with any entry point of the GRM. The committee will have 14 days to respond with a resolution. The project environment safeguard officer (ESO) will oversee the implementation/observance of the mechanism and will be responsible for keeping the NCDD&MAFF informed. The Safeguards Focal Point at Provincial Level (PST-Safeguards Focal Point) will be responsible for ensuring GRM implementation at the sub-project level. The GRM will accommodate both informally and formally lodged eligible, grievances. Informally lodged grievances are those received by the contractor during construction. Formally lodged grievances are those received at District and Commune Council offices or direct to the PST. Commune Councils evaluate complaints for eligibility and then report to PST. The PST and ESO maintain record of all grievances, informally and formally lodged, eligible and ineligible. The ESO will inform the NCDD and MAFF, as necessary, and report on the observance/implementation of the GRM in line with the quarterly project progress reports and in the periodic Environmental Monitoring Report that will be submitted to the NCDD and MAFF. 1. Access to Mechanism Any person who has environmental issues pertaining to the subproject during construction and operation phases will have access to the mechanism free of charge. The implementing agency (NCDD & MAFF) has established a complaints unit which will act as a cent ral recording and

pg. 35

coordinating unit for all subprojects under the project. Each PST will consist of a Safeguard Focal Point (PST-Safeguard Focal Point). Each subproject commune council will ensure that the GRM is publicized locally so that the community is fully aware of the mechanism and the local points of entry to it. The setting up of the GRM in the implementing agency and its initial implementation through the commune councils is supported by the environmental consultant of the loan implementation consultancy services. When construction starts, a sign will be erected at each construction site providing the public with updated project information and summarizing the GRM process including details of the GRM entry points. The contact persons for different GRM entry points; commune councils, contractors, and operators of project facilities, will be identified prior to construction. The contact details for the entry points (e.g., phone numbers, addresses, e-mail addresses, etc.) will be publicly disseminated on information boards at construction sites and commune council noticeboards. The preferred action sequence for complaints handling is that the complaint should be investigated and resolved by the unit receiving the complaint. The complaints unit will maintain records of complaints and actions taken to correct them. This data will be included in the implementing agencies reports to the ADB. The complaints unit will establish a GRM tracking and documentation system. The system will include the following elements: g. Tracking forms and procedures for gathering information from project personnel and complainant(s); h. Staff to update the database routinely; i. Systems with the capacity to analyze information so as to recognize grievance patterns, identify any systemic causes of grievances, promote transparency, publicize how complaints are being handled, and periodically evaluate the overall functioning of the mechanism; j. Processes for informing stakeholders about the status of a case; and k. Procedures to retrieve data for reporting purposes in the periodic reports to the ADB. 2. GRM Steps and Timeframe The grievance redress mechanism process is described as bellow: Stage 1 œ Contractors/Village Heads, Commune Council œ One Week: If a concern arises during construction, the affected person will submit a written or oral complaint to the contractor/village heads/Commune Council directly. Whenever possible, the contractor/village heads/Commune Council will resolve the issue directly with the affected person. The contractor/village heads/Commune Council will give a clear reply within one week . If successful, the contractor/village heads/Commune Council will inform the complaints unit accordingly (See Appendix 2: GRM œ Complaint Recording Form).

Stage 2 œ District/Provincial Level (Project Supporting Team œ PST) œ 5 Working Days: If no appropriate solution can be found, the contractor/village heads/Commune Council should forward the complaint to the PST within 5 working days it may also submit a written or oral complaint to the PST. The PST will investigate and identify the solution and provide a clear reply for the complainant within 5 working days . The environment consultants of the loan implementation consultancy service will assist the PST in replying to the affected person. The PST will timely convey the complaint/grievance and suggested solution to the contractors/village heads/Commune Council or operators of facilities. The contractors during construction and the operators during operation will implement the agreed upon redress solution and report the outcome to the complaints unit within 7 working days.

Stage 3 œ Key Implementation Agency (NCDD & MAFF) œ 10 Working Days. This level has 10 working days within which meets with the aggrieved party and tries to resolve the situation. Within 10 working days of submission of the grievance, the Key Implementation Agency (NCDD pg. 36

& MAFF) must make a written decision and submit copies to the PST, Contractor/Village Head/Commune Council and the APs. If the complaint still not be solved at this stage, the complaint may be brought to ADB 0 the following steps will be taken:

o Special Mission or Judicial System: the IA (NCDD & MAFF) will inform ADB to convene a special mission to attempt a resolution prior to use of the Cambodian judicial system;

o Accountability Mechanism of the ADB. In addition, APs may always contact the Complaints Receiving Officer of the ADB Through ADB Cambodia Residential Mission; 29 Suramarit Blvd. (St.268), Sangkat Chatomuk, Khan Daun Penh, Phnom Penh, Cambodia; (+855) 23 215 805; (+855) 23 215 807; www.adb.org/cambodia . During construction, the complaints unit will be informed by contractors and construction supervisors, commune council‘s staff, if people complain about the project. During operation, the complaints unit will be advised of complaints by the commune council. The complaints unit will also inform the ADB project team and submit all relevant documents such as contact persons for the subproject provided to affected persons and including the sign boards at construction sites, camps and each village that show the contact person information.

pg. 37

Figure 6: GRM System

Grievances/complaints by APs, Groups or Institutions

Oral or written complaint Solution Found

Stage 2: District/Provincial Level (Provincial Support Stage 1: Contractor/Village Team œ PST) Head/Commune Council Reporting Inform if solved; Forward if not solved

Complaints Unit under IA solved Forward if not not ifForward Reporting Inform solved; if Reporting Stage 3: Key Implementation Agency (IA) (NCDD & MAFF)

Record complaint, inform relevant stakeholders, including ADB

Investigation, consultation and coordination as appropriate Reporting

Solution found

Implement Solution

During During Construction Operation

Contractor Commune

ADB = Asian Development Bank; AP = affected person; CC = commune council; GRM = grievance redress mechanism; IA = implementing agency Contact Number 1. Mr. Mith Phally, Head of Provincial Support Team, 012 658539 2. H.E Ny Kimsan, Project Manager, NCDD , 011 970 565 3. Asian Development Bank, Phnom Penh, tell: 023 215 805

pg. 38

ANNEX 6: MINUTE OF MEETING AND LIST OF PARTICIPANTS IN PUBLIC CONSULTATION

pg. 39

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pg. 44