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City Council Meeting Notice Governing Body: City Council of Boone, Iowa Date of Meeting: November 4, 2019 Time of Meeting: 6:00 P.M

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City Council Meeting Notice Governing Body: City Council of Boone, Iowa Date of Meeting: November 4, 2019 Time of Meeting: 6:00 P.M City Council Meeting Notice Governing Body: City Council of Boone, Iowa Date of Meeting: November 4, 2019 Time of Meeting: 6:00 P.M. Place of Meeting: City Council Chambers (923 8th Street, Second Floor) 1. ROLL CALL 2. APPROVAL OF AGENDA 3. PRESENTATION OF PETITIONS AND OTHER COMMUNICATIONS A. Community/Wellness Center Committee Presentation. 4. REPORTS OF STANDING COMMITTEES A. POLICY, ADMINISTRATION & EMPLOYEE RELATIONS COMMITTEE – McGinn, Chm. B. PUBLIC SAFETY AND TRANSPORTATION COMMITTEE - Ray, Chm. 1. Street Closure Request for Shop with a Cop. C. UTILITY COMMITTEE – Ray, Chm. D. ECONOMIC DEVELOPMENT COMMITTEE – Piklapp, Chm. 5. DEPARTMENT REPORTS A. BUILDING OFFICIAL – Ed Higgins B. CLERK/FINANCE OFFICER – Ondrea Elmquist 1. Review Budget Calendar. C. CITY ATTORNEY – Jim Robbins D. DIRECTOR OF PUBLIC WORKS – John Rouse E. CITY ENGINEER – Dan Scott 1. 2722 – Resolution Authorizing Agreement with The Northway Corporation Regarding Services Pertaining to the Temporary Test Hole Project. 2. 2723 – Resolution Authorizing Agreement with Wisecup Trucking, LLC Regarding Services Pertaining to the 2019 Water Plant Lime Pond Residual Removal Project. F. PUBLIC SAFETY 1. Chief Adams a. 2724 - Resolution Authorizing Payment in the Amount of $639,401.00 to Reliant Fire Apparatus, Inc. for the Purchase of a Fire Truck. b. 2725 – Resolution Authorizing the Execution of a Purchase Agreement with Reliant Fire Apparatus, Inc. for Purchase of a Fire Truck. 2. Chief Wiebold G. CITY ADMINISTRATOR –WM Skare 1. Moratorium on Living Quarters and Storage Units in Downtown Business Districts. 6. CONSENT AGENDA – All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion. A. MINUTES of previous meeting(s) B. BILLS PAYABLE C. PERMITS 1. Alcohol Licenses a. New License – b. Renewal – c. Transfer – none 2. Cigarette/Tobacco Permit D. RESOLUTIONS 1. 2726 – Resolution Approving Tax Increment Financing (TIF) Certification for Fiscal Year 2021. 2. 2727 - Resolution Establishing a Moratorium on all New Rental Storage Units, Dwelling Units, and Guest Rooms on the First Floor of a Building in the Downtown District. E. BOARD AND COMMISSION APPOINTMENTS F. OTHER 7. ORDINANCES 8. MAYOR’S COMMENTS 9. COUNCIL MEMBER’S COMMENTS 10. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA 11. TO CONDUCT A CLOSED SESSION PURSUANT TO IOWA CODE §21.5(1)(i) TO EVALUATE THE PROFESSIONAL COMPETENCY OF AN INDIVIDUAL WHOSE PERFORMANCE IS BEING CONSIDERED WHEN NECESSARY TO PREVENT NEEDLESS AND IRREPARABLE INJURY TO THAT INDIVIDUAL’S REPUTATION AND THAT INDIVIDUAL REQUESTS A CLOSED SESSON 12. MOTION TO ADJOURN CITY COUNCIL CITY OF BOONE, IOWA RESOLUTION NO. 2722 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE NORTHWAY CORPORATION OF WAUKEE, IOWA REGARDING SERVICES PERTAINING TO THE TEMPORARY TEST HOLE PROJECT WHEREAS, the City of Boone accepted competitive bids on October 23, 2019 for the construction of temporary test holes; and WHEREAS, the City received the following two (2) bids to complete the Temporary Test Hole Project in Boone, Iowa: • The Northway Corporation, Waukee, Iowa $11,502.50 • Cahoy Pump Service, Sumner, Iowa $29,605.00 WHEREAS, the apparent low bidder, The Northway Corporation, Waukee, Iowa has submitted the lowest bid in the amount of $11,502.50; and WHEREAS, upon the recommendation of Perry Gjersvik, Senior Professional Engineer at Short Elliott Henderickson, Inc. the City of Boone shall award the Temporary Test Hole Project to The Northway Corporation, Waukee, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BOONE, IOWA: That the Mayor is authorized to execute said agreement with The Northway Corporation for the services pertaining to the Temporary Test Hole Project to include: • Labor, materials, equipment, services, and documentation necessary • Testing, start-up, and commissioning in accordance with the plans and specifications provided for the Test Well Hole Project That it is agreed that the total period of shutdown of Well No. 20 for work to be completed will not be longer than fourteen (14) calendar days. That the City of Boone agrees to pay The Northway Corporation $11,502.50 for the Test Well Hole Project. That the executed agreement will be placed on file in the City Clerk’s Office. PASSED THIS 4th day of November, 2019. AYES (A), NAYES (N), ABSENT (X), ABSTAIN (/): BJ McGinn David Byrd Elijah Stines Steven Ray Holly Stecker Greg Piklapp Terry Moorman Mayor Clerk City of Boone City of Boone CONTRACT FOR CONSTRUCTION OF A SMALL PROJECT This Contract is by and between The City of Boone, Iowa (Owner) and The Northway Corporation, Waukee, Iowa (Contractor). Owner and Contractor hereby agree as follows: ARTICLE 1 - THE WORK 1.01 Work A. Work includes all labor, materials, equipment, services, and documentation necessary to construct the Project defined herein. The Work may include related services such as testing, start-up, and commissioning, all as required by the Contract Documents. B. The Contractor shall complete all Work as specified or indicated in the Contract Documents. The Project is generally described as follows: 1. Temporary Test Hole Project, City of Boone, Iowa, as specified in the Specifications and indicated on the drawings. 2. The Site of the Work includes property, easements, and designated work areas described in greater detail in the Contract Documents but generally located at the existing well field located in Boone, Iowa. ARTICLE 2 - CONTRACT DOCUMENTS 2.01 Intent of Contract Documents A. It is the intent of the Contract Documents to describe a functionally complete project. The Contract Documents do not indicate or describe all of the Work required to complete the Project. Additional details required for the correct installation of selected products are to be provided by the Contractor and coordinated with the Owner and Engineer. This Contract supersedes prior negotiations, representations, and agreements, whether written or oral. The Contract Documents are complementary; what is required by one part of the Contract Documents is as binding as if required by other parts of the Contract Documents. B. During the performance of the Work and until final payment, Contractor and Owner shall submit all matters in question concerning the requirements of the Contract Documents, or relating to the acceptability of the Work under the Contract Documents to the Engineer. Engineer will be the initial interpreter of the requirements of the Contract Documents, and judge of the acceptability of the Work thereunder. C. Engineer will render a written clarification, interpretation, or decision on the issue submitted, or initiate a modification to the Contract Documents. D. Contractor, and its subcontractors and suppliers, shall not have or acquire any title to or ownership rights to any of the Drawings, Specifications, or other documents (including copies or electronic media editions) prepared by Engineer or its consultants. 1 2.02 Contract Documents Defined A. The Contract Documents consist of the following documents: 1. This Contract. 2. Specifications listed in the Table of Contents. 3. Drawings as listed on the Drawing Sheet Index. 4. Contractor’s Bid/Quotation dated October 23, 2019. ARTICLE 3 - ENGINEER 3.01 Engineer A. The Engineer for this Project is Short Elliott Hendrickson Inc., Johnston, Iowa. ARTICLE 4 - CONTRACT TIMES 4.01 Contract Times A. Work will be completed during the time period as stipulated in Specifications Section 01 11 00 – Summary of Work, and that the total period of shut-down of Well No. 20 will not be longer than 14 calendar days. ARTICLE 5 - CONTRACT PRICE 5.01 Payment A. Owner shall pay Contractor in accordance with the Contract Documents prices for each unit of Work completed, as also provided in the Contractor’s Bid/Quotation received by the Owner in Section 00 41 00. Payment will be made in an amount equal to the total of all extended prices for actual Work completed. The extended price is determined by multiplying the unit price times the actual quantity of that Work item completed. Actual quantities installed will be determined by the Engineer. 5.02 Insurance A. Before starting Work, Contractor shall furnish evidence of insurance from companies that are duly licensed or authorized in the jurisdiction in which the Project is located with a minimum AM Best rating of A-VII or better. IN WITNESS WHEREOF, Owner and Contractor have signed this Contract. This Contract will be effective on _November 4, 2019_ (which is the Effective Date of the Contract). OWNER: CONTRACTOR: City of Boone, Iowa The Northway Corporation By: By: Title: Title: 2 (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: Title: Title: Address for giving notices: Address for giving notices: 923 8th Street 100 N 6th Street Boone, IA 50036 Waukee, IA 50263 License No.: (where applicable) (If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Contract.) 3 October 23, 2019 RE: Well Test Hole Project Boone, Iowa SEH No. BOONE 149814 14.00 Mr. Daniel Scott, PE City Engineer 923 8th Street Boone, IA 50036 Dear Mr. Scott: The Bid Letting for the Well Test Hole Project was held on October 23, 2019, and bids/quotations were received from a total of two different bidders. A summary of the bids is as follows: Bidder Total Bid Amount The Northway Corporation, Waukee, IA $11,502.50 Cahoy Pump Service, Sumner, IA $29,605.00 Attached please find a detailed Tabulation of Bid for your information. We have reviewed the low bid/quotation and everything appears to be in order. It is recommended that the City of Boone award contract for this work to The Northway Corporation from Waukee, Iowa in the amount of $11,505.50.
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