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Saskatoon Club Annual General Meeting Saskatoon Club st 417 21 Street East Saskatoon, SK May 31, 2018 Registration: 11:30 a.m. Lunch served: 12:00 noon Adjourn: 1:00 p.m. Agenda 1. Call to order 2. Adoption of the agenda 3. Adoption of the minutes of the May 31, 2017 meeting 4. Business arising from the minutes 5. President’s report 6. Treasurer’s report 7. Greetings on behalf of IIA Canada 8. New certifications 9. Volunteer acknowledgement 10. Board Nominations – 2018-19 11. Greetings from incoming President 12. Other business 13. Adjourn MINUTES OF THE ANNUAL GENERAL MEETING INSTITUTE OF INTERNAL AUDITORS SASKATCHEWAN CHAPTER WEDNESDAY, MAY 31, 2017 REGINA, SASKATCHEWAN 119 Saskatchewan Chapter members attended the meeting. CALL TO ORDER 8:09 AM. OPENING REMARKS Tracy Hepworth, President, welcomed the membership. ADDITIONS TO THE AGENDA There were no additions to the agenda. MINUTES OF THE 2016 ANNUAL GENERAL MEETING Minutes of the 2016 Annual General Meeting (AGM) were sent to members prior to the meeting. There was one change made after the distribution of the minutes. The motion to adopt the financial statements should read: That the reviewed financial statements for the year ending May 31, 2015 be adopted. Motion – That the minutes of the 2016 AGM be adopted as amended. 1st – James Barr, 2nd – Don Sealey. Carried. INTERNAL AUDIT AWARENESS MONTH PROCLAMATIONS Tracy Hepworth reminded the membership that May was Internal Audit Awareness month. She announced the proclamations from the City of Regina, City of Saskatoon, and Province of Saskatchewan proclaiming May 2017 as Internal Audit Awareness Month. Informatio n and links were distributed early in the month to encourage awareness activities in the workplace. PRESIDENT’S REPORT Tracy Hepworth delivered her report providing commentary on the 5 components of the Chapter’s strategic plan: • Increase awareness and value of the profession with Audit Committees • Support and market benefits of certification • Being a valuable resource for members • Continued interest in volunteerism • Financial security and compliance with IIA requirements A recap of the 2016-17 events was also highlighted. FINANCIAL REPORT Nathan Thomson, VP Finance, provided highlights of the reviewed financ ia l statements for the year ending May 31, 2016 and the projected financ ia l statements for the year ending May 31, 2017, which were distributed to the membership prior to the meeting. Motion – That the reviewed financ ia l statements for the year ending May 31, 2016 be adopted. 1st – Mark Hillmer , 2nd – Ian Weimer. Carried. WAIVE REQUIREMENT FOR AUDITOR Motion – That the requirement for an audit, as specified under the provisions of the Non Profit Corporation Act be waived for the year ended May 31, 2017. 1st – Ken Fox, 2nd – Kent Kraft. Carried. ACKNOWLEDGEMENT OF NEWLY DESIGNATED PROFESSIONALS Don Walker acknowledged members who received their CIA and CRMA designations in the year and presented them with IIA pins. Janakkumar Soni – SGI (CIA) Angelina Orpe – Saskatchewan Ministry of Finance (CIA) Tara Kaip – Weyburn Credit Union (CIA) Juan Gui – Sask Gaming (CIA) Tracy Hepworth – Farm Credit Canada (CIA) Angela Fraser – Ministry of Advanced Education (CRMA) Tracy Loppacher – Prairie Centre Credit Union Rolando Ancheta – PotashCorp (CRMA) (CIA) Faisal Khan – Concentra Bank (CIA) Kathryn Green – PWC LLP (CRMA) Yuliia Yevlanova -University of Regina (CIA) APPROVAL OF THE BY-LAWS Tracy Hepworth highlighted the one addition being proposed to the by-laws: addition of a clause to allow voting by teleconference or email. Motion – That the changes to the by-laws be adopted as written. 1st – Nathan Thomson, 2nd – Leanne Ashdown. Carried. VOLUNTEER RECOGNITION Tracy Hepworth thanked the current board members for all their work throughout the year with the IIA and also thanked the retiring Board of Governors from SaskPower- Keyur Gala, SGI - Kevin Taylor, and Credit Union Central - Don Walker. Tracy Hepworth also thanked other non-Board members that volunteered their time to the Chapter, including: Carla Cramer, Vienna Lee, Brenda Youle, Terrance Novecosky, Jagruti Bodani, Trevor Schneider, Matthew Oliver, Sharon Kuemper, Amber Miller and Alyssa Derdall. INCOMING BOARD Tracy Hepworth introduced the proposed 2017 – 2018 Board of Governors: Motion – That the new slate of Executive and Board of Governors for the The Institute of Internal Auditors, Saskatchewan Chapter, Inc. be approved as presented. 1st – Darcy Flaman, 2nd – Don Walker. Carried. ADJOURNMENT Motion – That the 2017 Annual Meeting be adjourned. 1st – James Barr, 2nd – Mark Hillmer. Carried. Meeting adjourned at 8:39 AM Board Nominations – 2018-19 New and returning members: New Members Cheryl Kirzinger Synergy Credit Union Lloydminster Matthew Oliver, CPA, CA, CIA Nutrien Saskatoon Josh Pion, CPA, CA, CIA, CRMA Affinity Credit Union Saskatoon Ryan MacGregor, CPA, CA Provincial Comptroller’s Regina Office Continuing Members James Barr, CPA, CA, CRMA KPMG Regina (President) Clinton Griffiths, CPA, CA, CRM MNP Regina (VP Programs) Mark Hillmer, CPHR, CIA, CRMA SaskPower Regina (VP Membership) Quinton Kyler, CPA, MPAcc Canpotex Saskatoon (VP Finance) Tracy Hepworth, CPA, CA, CIA, ACC FCC Regina (Past President) Terina Bird, CPA, CA Deloitte Regina Bina Bilkhu, CPA, CMA, CIA, CRMA Crown Investments Regina Corporation Scott Hamilton, CPA, CA, CFE SGI Regina Kent Kraft, CPA, CMA, CIA Conexus Credit Union Regina Don Sealey, CPA Federated Co-operatives Saskatoon Limited Ian Weimer, CPA, CMA, CRMA Concentra Saskatoon Exiting Members David Helberg, MBA, CIA, CFE, CRMA Cameco Saskatoon Nathan Thomson, CPA, CA, CIA, CFE, Nutrien Saskatoon CRMA Mewael Eyob, MBA, CPA, CMA, PMP Dudley & Co. Regina Dr. Kenneth A. Fox, PhD., CPA, CA, CIA Edwards School of Business Saskatoon .
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