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2015-2016 Quarter 2.Pdf Plan 8 :Financially Accountable and Sustainable City Plan Owner: Krish Kumar Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner 8.1. Compile and Sandile 8.1.1. Co-ordinate Kay Circulars. guidelines Budget process annually update Mnguni and compile an Naidoo available at Budget plan and the City's Medium Operating Budget Office, 5th floor, FMB timelines Term which is approved by Expenditure sustainable and Council. Framework affordable to the Circulars and rate guidelines payer/consumer issued to depts. Staff estimates calculated. Budget capture ongoing. Approximates calculated. Sandile 8.1.2. Co-ordinate Zama Draft Capital Budget The requests Mnguni and compile a 3 Cele Template and Circular is for projects year Capital available in the Capital have been Budget which is section for review received and affordable and in the prioritisation line with the thereof is financial continuing for model/strategy all 3 years 8.2. Budget Sandile 8.2.1. Provide Kay Circulars. guidelines Circulars and according to IDP Mnguni support on city's Naidoo available at Budget guidelines priorities strategic budgeting Office, 5th floor, FMB issued. process Strategic workshops held with CM and Senior officials. Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner Sandile 8.2.2. Alignment of Kay N/A Cognos Model prepared Alignment done Mnguni operating budget to Naidoo for capturing to include during the the IDP mSCOA implementation quarter. 8.3. Budget for Sandile 8.3.1. Refine Kay 8.3.1.1. Long Kay Target should be 30% - Amendments to Actual reflects a sustainability Mnguni financial model and Naidoo Term Financial Naidoo Model available at the model to progress report update projections Plan Budget Office, 5th Floor, provide for the against an FMB. impact of annual target. SCOA - majority completed Sandile 8.3.2. Review Sandile 8.3.2.1. Yogeeta Report to Council Annual Target, Mnguni Budget Related Mnguni Accounting Rayan only applicable Policies Policy to Quarter 4 8.3.2.2. Sibonelo Borrowing Mbele Framework Policy and Guidelines 8.3.2.3. Budget Kay Review is only Policy Naidoo completed in the third quarter Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner 8.3.2.4. Credit Nokulunga Attached -Draft Credit Draft Credit Actual reflects a Control and Nzuke Control and Debt Control and progress report Debt Collection Collection Policy and Debt Collection against an Policy Exco Report 2016/17 Policy and Exco annual target. Report 2016/17 has been completed. To be made available to our Legal Unit for Vetting. 8.3.2.5. Nokulunga Part of the Credit Control Indigent Policy Actual reflects a Indigent Policy Nzuke and Debt Collection forms part of progress report Policy the Draft Credit against an Control and annual target. Debt Collection Policy 2016/17 which has been completed. To be made available to our Legal Unit for Vetting. 8.3.2.6. Sibonelo Investment Mbele Framework Policy and Guidelines Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner 8.3.2.7. Rates Nokulunga Attached is the Draft Draft Rates Actual reflects a Policy Nzuke Policy and advert for Policy 2016/17 progress report Public Participation has been against an Process completed. annual target. Approved in principle by Council for public participation process 8.3.2.8. Tariff Nokulunga Draft Policy is availble Currently Actual reflects a Policy Nzuke for persural in Revenue examining the progress report Unit existing Policy against an and Procedures annual target. in place and incorporating the best practice within the Local government sphere. First Draft is available Sandile 8.3.3. Monitoring of Sandile 8.3.3.1. Yogeeta Section 71 report Favourable Mnguni key ratios Mnguni Salaries & Rayan (available from Budget Wages as a % Office, 5th floor, FMB) of opex 8.3.3.2. Yogeeta Ongoing Asset Section 71 report Repairs & Rayan management (available from Budget Maintenance as programme, Office, 5th floor, FMB) a % of opex conditional assessments necessitated increased spending Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner 8.3.3.3. Debt- Yogeeta N/A............debt Section 71 report Annual target Equity Ratio Rayan within equity (available from Budget (Q4), should be Office, 5th floor, FMB) 45%, not 100% 8.4. Keith 8.4.1. Compile Clive Implementation Matthias Supplementary Munien of Municipal Valuation Roll Property Rates Act 8.5. Reduce Peet 8.5.1. Collection of Peet 8.5.1.1. % Philile Strict Billings vs collections Overachieved Council Debts Duplessis outstanding debts Duplessis Collection Rate Madonsela implementation calculation Bulk Electricity of credit control procedures 8.5.1.2. % Philile Strict Billings vs collections Overachieved Collection Rate Madonsela implementation calculation Electricity of credit control procedures 8.5.1.3. % Philile Strict Billngs vs collections Overachieved Collection Rate Madonsela implementation calculation Water of credit control procedures 8.5.1.4. % Philile Strict Billings vs collections Overachieved Collection Rate Madonsela implementation calculations Rates of credit control procedures Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner 8.6. Develop and Peet 8.6.1. Develop and Peet 8.6.1.1. Peet Project plan provided implement a new Duplessis implement a new Duplessis Software Duplessis Billing System Billing System Development 8.6.1.2. Data Peet Problems This is an iterative process. Project plan provided Migration Duplessis experienced in Accordingly ongoing data data migration migration will take place. This due to quantum will be very closely monitored. of data and Daily progress reports are complex ETL received. The project team will process whereby meet on a daily basis to data has to be address any operational extracted, issues. The steering transformed, and committee meets on a weekly loaded. However basis to address any a go live plan is outstanding issues. in place and a conservtative, phased approach has been adopted as part of the risk mitigation starategy. 8.6.1.3. Testing Peet Project plan provided Duplessis 8.6.1.4. Peet Project plan provided Training Duplessis Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner 8.7. Seek Sibonelo 8.7.1. Borrowing / Sibonelo 8.7.1.1. Sibonelo Evidence provided in the alternative Mbele Investment Mbele External vs. Mbele previous quarter sources of optimization internal funding funding exercise 8.8. Maximise Keith 8.8.1. Grow Keith A large number We are entirely dependent on First quarter sales Properties revenue from Matthias property sales Matthias of properties Human Settlements for above income provided by programmed for Council income (per intended for sale projected sales. Engagments Departmental sale require properties Quarter) have not been with Human Settlement Unit Accountant - see clearance from cleard by Human have been unsuccessful. No uploaded spreadsheet. the Human Settlement Unit improvement expected. Settlement Unit. to date. Keith 8.8.2. Grow Keith Rentals based on First quarter rental Matthias property lease Matthias turnover figures income provided by income (per (an unknown) Departmental Quarter) are sometimes Accountant - see higher than uploaded spreadsheet. originally estimated in the budget. Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner 8.9. Efficient Malcolm 8.9.1. Improve Malcolm 8.9.1.1. Malcolm The item Awaiting responses from Reports. Available on Fleet Joshua effectiveness of Joshua Standardization Joshua regarding the Committees request Management operations of vehicle fleet Purchasing of Vehicles is on the Agenda for the National Treasury's BAC.The specification or Street Sweepers is on the BEC Agenda for the 18th January 2016. Landfill bCompactorsn and Bulldoser is anticipated to be on the BEC Agenda for the 18th January 2016. Malcolm 8.9.2. Maximising Malcolm 8.9.2.1. Malcolm Achieved due to Vehicle Availability Joshua vehicle availability Joshua Optimal Joshua effort employed Reports for October, to enhance service availability of at monitoring and November and delivery capabilities fleet vehicles managing the December are attached of the (excluding turn around time municipalities buses) for vehicles at workshops. Meetings with the managers are held every Friday morning. Programme Program Project Project Sub Project Sub Reason For Steps Taken to improve Means Of Comment PME Comment me Driver Manager Project Variance Performance Verification/Evidence Owner 8.9.2.2. Malcolm Achieved due to Bus Availability reports Optimal Joshua effort employed for October, November availability of at monitoring
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