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RFP-NR-4850 Fire Pumper

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RFP-NR-4850 Fire Pumper Department of Finance Tel (914) 654-2072 515 North Avenue Fax (914) 654-2344 New Rochelle, NY 10801 Writer's Tel (914) 654 -2353 Howard Rattner Commissioner City of New Rochelle New York REQUEST FOR PROPOSAL SPEC #4850 ONE CUSTOM TILT - EXTENDED CAB STAINLESS STEEL / ALUMINUM RAISED ROOF PUMPER WITH 1500 GALLON PER MINUITE PUMP Take note that the City of New Rochelle ("Purchaser") shall receive sealed proposals from qualified manufacturers for the furnishing of one custom tilt -cab 1,500 gallon-a-minute pumper. The term "qualified manufacturers" used above pertains to the ability to complete the enclosed Bidder's Affidavit. Only Bidders who can comply with these specifications and return the Affidavit signed will be considered. FAILURE TO SIGN AND RETURN THIS AFFIDAVIT SHALL CAUSE IMMEDIATE REJECTION OF THE PROPOSAL. NOTICE TO ALL PROSPECTIVE BIDDERS: A BIDDERS CONFERENCE WILL BE HELD ON: DATE: April 22, 2010 TIME: 11:00 AM LOCATION: Fire Head Quarters Conference Room CALL: (914) 654-4343 To Confirm PROPOSAL DUE DATE Proposal will be accepted up until 3:00 pm May 25, 2010 in the Purchasing Office, City of New Rochelle City Hall, 515 North Avenue, New Rochelle, NY 10801 and mailed to the Attention of Mark Zulli, Risk/P urchasing Manager. PLEASE SUBMIT YOUR ORIGINAL PROPOSAL, TWO PAPER COPIES AND ONE DIGITAL COPY (to include your proposal and exceptions [customer list, warranties, sales info, etc is not required on digital format]). New Rochelle Fire Department SPECIFICATION FOR PUMPER APPARATUS BID # 4850 April 2, 2010 TABLE OF CONTENTS SECTION SUBJECT PAGE Award Criteria 4 Users List 15 Bidders Affidavit 18 Service Ability Form 21 Exhibit “A” 22 Additional Requirements 27 Bidders Information 32 1 I Intent 35 2 II General Requirements 35 3 III Support Components 38 4 IV Brakes 42 5 V Tires, Wheels 45 6 VI Steering 46 7 VII Engine 47 8 VIII Transmission and Drive Line 53 9 IX Fire Pump 54 10 X Booster Tank and Booster Equipment 69 11 XI Cab and Crew Cab 71 12 XII Body Components 84 13 XIII Electrical System 95 14 XIV Vehicle and Warning Lights 109 Page 2 New Rochelle Fire Department SPECIFICATION FOR PUMPER APPARATUS BID # 4850 April 2, 2010 15 XV Radios, Computer Wiring and Rearview Camera 117 16 XVI Painting, Finishing and Striping 120 17 XVII Accessories to be Furnished with each Apparatus 123 18 XVIII Warranty 126 19 XIX Engineering Inspection 129 20 XX Training 132 21 XXI Delivery Point 132 Page 3 New Rochelle Fire Department SPECIFICATION FOR PUMPER APPARATUS BID # 4850 April 2, 2010 AWARD CRITERIA The award of a contract for the described equipment will be made by the City’s RFP Evaluation Committee and shall be based on the respondents qualifications, but not limited to the following: cost of equipment, references, knowledge and interpretation of the City’s needs, experience with similar projects, specification. Respondents may be required to make a presentation of their qualifications to the committee. Proposals will be evaluated and scored on the basis of the following criteria: A. Experience and Qualifications of the Proposer (maximum 40 points) Consideration will be given to the proposers demonstrating strong capabilities, experience and reputation in undertakings similar to those described in this RFP, and providing authoritative documentation of their financial soundness and stability. Similar experience will be understood to include providing similar equipment to major public and private sector corporations B. Proposal Completion (maximum 20 points) Proposal responses will be evaluated on completeness, clarity/accuracy of the information requested, and proposal presentation. C. Financial Terms (maximum 40 points) Consideration will be given to proposals that present the most cost effective procurement as determined by the City, meeting the specifications as detailed herein. PROPRIETY INFORMATION The New York State Freedom of Information Law, Public Officers Law, Article 6, provides for public access to information. Public Officers Law, Section 87(d)(2) provides for exceptions to disclosure for records or portions thereof that are “trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise.” Information that the proposer wishes to have treated as proprietary and confidential trade information should be identified and labeled “Confidential” or “Proprietary” on each page at the time of submittal. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excepted. RIGHT TO REJECT PROPOSALS The RFP does not commit the City to award a contract, pay any cost incurred in the preparation of a proposal in response to this RFP or to procure or contract for services. The City intends to award a contract on the basis of the best interest and advantage to the City, and reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified proposers or to cancel this RFP in part or in its entirety, if it is in the best interest of the City to do so. Page 4 New Rochelle Fire Department SPECIFICATION FOR PUMPER APPARATUS BID # 4850 April 2, 2010 EQUAL OPPORTUNITY The City of New Rochelle is a sponsor of Westchester Affirmative Action Equal Employment Agreement and strongly encourages all firms qualified and certified as Women/Minority Business Enterprises (W/MBE) to submit proposals. The awarded vendor shall make a good faith effort to ensure that W/MBE are given the maximum opportunity for any sub-contracts. EXCEPTIONS The specifications contained herein are to be considered the minimum acceptable descriptions of the product desired. Manufacturers may take exceptions to certain parts of some, but only if the exception is of equal or superior construction methods, or equal or superior name brand products. Where name brand products are mentioned, it is for the purpose of detailing the level of quality desired. Other name brand products may be substituted providing they are of equal or superior quality. The Purchaser shall be the sole judge as to whether or not the substitution offered is, in fact, equal or superior. Bidders who take exceptions must list their exceptions on a separate list, pointing out the page number and section where the exception is taken. TAKING COMPLETE EXCEPTION TO THESE SPECIFICATIONS SHALL CAUSE IMMEDIATE REJECTION OF THE PROPOSAL. BIDDERS ARE REQUIRED TO RETURN THIS BID PACKAGE AS THEIR PROPOSAL. Failure to include same shall cause immediate rejection of the proposal. Proposals that contain any omissions, erasures, or alterations, or that contain additions or items not called for in the Bid Documents, or that contain irregularities of any kind, shall not be considered. All signatures shall be in writing, and no proposal shall be considered unless so signed. AWARD-OF-CONTRACT Upon submitting proposals bidders shall not withdraw or cancel such proposals, and all bid securities submitted with such proposals will be held by the Purchaser until all proposals submitted have been canvassed and award of contract made and executed. All bid securities submitted with proposals will then be returned to the respective unsuccessful Bidders. The Bidder to whom the award is made shall, within fifteen (15) calendar days after receiving written notice of such award, execute a contract with said Purchaser, for the complete delivery of all materials, equipment and/or work specified therein and shall provide a Performance Bond for the faithful performance of such contract, unless otherwise specified in the agreement, with sureties whose financial standing is satisfactory to the Purchaser. The Bidder shall provide a draft copy of the contract with the proposal package. Page 5 New Rochelle Fire Department SPECIFICATION FOR PUMPER APPARATUS BID # 4850 April 2, 2010 RESPONSIBILITY OF THE PURCHASER The Purchaser reserves the right to consider quality and workmanship of the proposed apparatus. Delivery time, operating characteristics, availability of service, and design and manufacturing experience shall also be considered. Particular attention shall be given to any and all items affecting the cost to operate and maintain the apparatus. All bids shall be evaluated on the basis of compliance with these specifications and apparatus performance. Further, the Purchaser reserves the right to reject any bids not in compliance with these specifications; and that decision shall be conclusive and final. RESPONSIBILITY OF THE BIDDER The Bidder shall make accurate statements as to apparatus weight and dimensions. All bids shall include a complete detailed manufacturer's line drawing of the proposed apparatus. Purchaser standards for bidding Automotive Fire Apparatus must be strictly adhered to, and all bid forms and questionnaires must be completed and submitted with the bid. Omissions and variations shall result in immediate rejection of the bid. All bids shall include manufacturers' copies of all specified warranties. Any exceptions or variations to these specification must be set forth on separate sheets, indicating page number(s) and section(s) of these specifications, and must be submitted with the bid. Any bids deemed as taking total exception to these specifications shall result in immediate rejection of the bid. BID SECURITY Each bid shall be accompanied by a Bid Bond, Certified Check, or Cashier's Check in an amount of not less than ten percent (10%) of the total bid price, not to exceed $25,000.00. This bid security shall be issued by a Surety Company who is listed on the U.S. Treasury Departments list of acceptable sureties as published in Department Circular 570. Bid Security shall be furnished by the company that will manufacture the apparatus proposed. Bid Securities by salesmen or agents of the manufacturer are not acceptable.
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