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2022 Revolving Loan Program 2022 Revolving Loan Program Ohio Department of Commerce Division of State Fire Marshal An Equal Opportunity Employer and Service Aug. 1, 2021 Re: 2022 Revolving Loan Program Dear Fire Chief, The Ohio Department of Commerce Division of State Fire Marshal is pleased to announce we are now accepting applications for the 2022 Revolving Loan Program. Loan applications must be postmarked no later than September 30, 2021 to be considered with an anticipated disbursement of January 2022. Please review the 2022 Revolving Loan Program Application package in its entirety. We have included helpful information to assist with completing the 2022 Revolving Loan Application and Approved Loan Worksheet. If you have any questions or require additional assistance, please contact Ashley Campbell, Program Administrator, at (800) 515-0023 or [email protected]. Complete information and forms can be found at: http://www.com.ohio.gov/fire Sincerely, Sheryl Maxfield Kevin Reardon Director, Ohio Department of Commerce State Fire Marshal Ohio State Fire Marshal 614 | 752 7161 8895 East Main Street Fax 614 | 752 7213 Reynoldsburg, OH 43068 U.S.A. TTY/TDD 800 | 750 0750 An Equal Opportunity Employer and Service Provider www.com.ohio.gov 2 Table of Contents 1. 2022 Revolving Loan Program Overview 4 2. Instructions for Completing 2022 Revolving Loan Application 7 3. 2022 Revolving Loan Program Application 10 4. Instructions for Completing Approved 2022 Loan Worksheet 14 5. Approved 2022 Loan Worksheet 15 6. 2022 Revolving Loan Program Scoring 16 7. Appendix A: OAC §1301:7-7-01(S), Ohio Fire Code 119, 17 Small Government Fire Department Services Revolving Loan Program 8. Appendix B: Fire Reporting Requirements 20 9. Appendix C: The Ohio Volunteer Firefighters' Dependents Fund 22 Ohio Revised Code Chapter 146 3 2022 REVOLVING LOAN PROGRAM OVERVIEW I. PURPOSE The Ohio Department of Commerce Division of State Fire Marshal is pleased to announce the availability of loan funding for fire departments to purchase fire apparatus which meet the requirements of Chapter 4121:1-21 of the Ohio Administrative Code (OAC) or building constructions, additions and alterations which meet all minimum requirements of division- level 4101:1, 4101:2 and 4101:3 of OAC. II. ELIGIBILITY In accordance with the applicable rules regarding the Revolving Loan Program, OAC Section 1301:7-7-01(S) and Ohio Fire Code (OFC) 119, the following procedures will be followed by the Ohio Department of Commerce Division of State Fire Marshal (SFM) for the awards of the 2022 Revolving Loan(s). Eligible recipients for a loan award under this rule are any of the following: (A) A township, operating a fire department or fire district organized under R.C. §505.37, that has a population of not more than five thousand (5,000) or, regardless of its population, is located in a county that has a population of less than one hundred thousand (100,000); (B) A municipal corporation, operating a fire department organized under R.C. §737.21, that has a population of not more than seven thousand five hundred (7,500); (C) A joint fire district organized under R.C. § 505.371 or fire and ambulance district organized under R.C. §505.375 that shares territory exclusively with townships or municipal corporations that meet the conditions of paragraphs (A) or (B) above; (D) A township or municipality that has adopted a resolution or ordinance authorizing the creation of a fire department, fire district, joint fire district or joint fire and ambulance district under R.C. §§505.37, 505.371 or 505.375. An applicant must meet one of the four above eligibility requirements to qualify. If you meet at least one, please continue with the application process. III. SPECIAL CONDITIONS Purchases made with Revolving Loan funds become the property of the township, municipality, or fire district. In submitting the attached Revolving Loan application, please review the attached “Appendix A” OAC §1301:7-7-01(S), Ohio Fire Code 119, (pages 16 - 19) Small Government Fire Department Services Revolving Loan Program. The applicant must agree to adhere to the following: 4 2022 REVOLVING LOAN PROGRAM OVERVIEW 1. All sections of the application must be filled out completely. Applications must be post marked no later than September 30, 2021. Applications post marked after the deadline will not be considered for a 2022 Revolving Loan. 2. The loans are interest free. A government entity receiving a loan must contribute at least 5% of the total cost of the project. Pursuant to R.C. 3737.17, repayment may not exceed 20 years. Typically loans are approved for 10 years or less; however, longer repayment schedules may be approved at the Fire Marshal’s discretion. A specific repayment schedule will be established through the Loan Agreement. 3. The total amount available statewide to be loaned for 2022 is $600,000. 4. The fire chief of the fire department and chief executive official of the local government entity shall certify loan application is true and accurate. Falsifying information on this application may result in rejection of the application. 5. Recipients can only make purchases after official notification of award of the loan and the Loan Agreement has been fully executed. 6. All applicants and associated fire departments must be in compliance with R.C. §3737.24 (Reporting Fire Incidents). The applicant/associated fire department should confirm NFIRS compliance by logging onto https://apps.com.ohio.gov/fire/IncidentReports/ and click on “Monthly Total of ALL Incidents by FDID” prior to submitting an application. If there are discrepancies or assistance is needed, contact the Fire Prevention Bureau at (888) 243-0305 or (614) 752-7123. See “Appendix B” – Fire Reporting Requirements (pages 20 - 21). Applicants not in compliance with this section will be disqualified from further consideration for the 2022 Revolving Loan Program. 7. If applicable, applicants and associated fire departments must be in compliance with R.C. Chapter 146 (Volunteer Firefighters’ Dependents Fund). If applicant/associated fire department is uncertain of their status, contact Ashley Campbell at (614) 752- 7122 or [email protected] for verification or if needed, instructions on how to become compliant. See “Appendix C” - Ohio Revised Code Chapter 146 (pages 22 - 30). Applicants not in compliance with this section will be disqualified from further consideration for the 2022 Revolving Loan Program. 8. Upon request, the construction site or items purchased must be made available for a representative of the State Fire Marshal’s office for auditing purposes. Because the loan involves public funds you must maintain the same records as you would for any public funds. 5 2022 REVOLVING LOAN PROGRAM OVERVIEW 9. Please note, if funds will be used for construction or rehabilitative construction, Chapter 4115 of the Ohio Revised Code, including prevailing wage statutes, may apply and as part of the application process you will be required to certify whether proposed construction costs are computed accordingly. IV. WHEN TO APPLY The completed application must be postmarked no later than the deadline and mailed to: Ohio Department of Commerce – Fiscal East Attn: Revolving Loan P.O. Box 4009 Reynoldsburg, OH 43068-9009 The completed application consists of: 1) 2022 Revolving Loan Program Application (pages 10 -13); and 2) Approved 2022 Loan Worksheet, (page 15); and 3) Attached project description Faxed applications are NOT acceptable. V. NOTIFICATION AND DISTRIBUTION OF AWARDS The estimated notification of loan awardees is Winter 2022. Loan funds will be disbursed shortly after Loan Agreement has been fully executed. Purchases can be made only after the Loan Agreement has been fully executed. 6 INSTRUCTIONS FOR COMPLETING 2022 REVOLVING LOAN PROGRAM APPLICATION Please read the entire application and follow the instructions for each of the following items. LINE BY LINE INSTRUCTIONS: 1. Fire Department Name: Enter the correct name of the fire department. Fire Department Identification Number (FDID #): Enter the five (5) digit number used to identify your fire department on the state fire incident report forms. 2. Identify the name of Government Entity applying for loan. 3. Indicate municipality or township of government entity applying. 4. Number of full time paid firefighters: In Ohio, full time paid firefighters will be members of the Police and Firemen’s Pension Fund. 5. Number of firefighters who are part time or paid per call: Enter the number of firefighters who are not full time but who do receive some form of monetary compensation. 6. Number of firefighters who are not paid: Enter the number of firefighters who receive no compensation. 7. a. If you are a township or municipality applying for loan, enter resident population. b. If you are a Fire District, Joint Fire District or Joint Fire and Ambulance District applying for this loan, list the population for each township or municipality in the district. c. List population of each county for the municipality, township or district area the department provides primary fire protection. 8. Source of population protected figures: Indicate where you obtained the population figures. 9. Total operating budget: Total operating budget for calendar year 2021 includes money provided from property taxes and fire protection contracts, as well as from fundraising and donations used for operating expenses. Do not include capital expenses for new trucks, buildings or EMS budgets. 10. Total number of fire incidents/calls/responses
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