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Policies, Procedures, & Guidelines POLICIES, PROCEDURES, & GUIDELINES Revised January 2017 This page is intentionally left blank. 1 | P a g e MABAS-Wisconsin Policies, Procedures, and Guidelines Index Number: A-01 Index Policies, Procedures & Guidelines Subject: Index Policies, Procedures & Guidelines Functional Area: Administration Category: Index Approved Approved by the Board on May 14, 2009 Revised: April 14, 2016 FUNCTIONAL AREAS Page No. Index Number: A-01 Index Policies, Procedures & Guidelines ............................... 2 ADMINISTRATION SECTION .................................................. 4 Index Number: A-01-01 Purpose of MABAS ............................................................. 5 Index Number: A-01-02 Definitions ............................................................................ 6 Index Number: A-01-03 Functional Positions .......................................................... 12 Index Number: A-01-04 Constitution and By-Laws ................................................ 13 Index Number: A-01-05 Conflict of Interest Policy ................................................. 23 Index Number: A-01-06 Standing Committees – Work Task Grps – Liaison ...... 27 Index Number: A-01-07 Regional Coordinator ....................................................... 29 Index Number: A-01-08 Voluntary Guidelines – Intra, Inter Div, Regional ........ 33 Index Number: A-01-09 Corporate Donations ........................................................ 35 Index Number: A-01-10 Annual Box Card Submission .......................................... 36 Index Number: A-02-01 Application for Division Status ........................................ 38 Index Number: A-02-02 Getting Started Guidelines ............................................... 42 Index Number: A-03-01 Social Media Policy ........................................................... 48 OPERATIONS SECTION .......................................................... 50 Index Number: B-01-01 Dispatch and Alarm Procedures ...................................... 51 Index Number: B-01-02 Passport Accountability System ....................................... 56 Index Number: B-03-01 Incident Timing Benchmarks........................................... 65 Index Number: B-04-01 Statewide Dispatch Center Policy ..................................... 67 MISSION SUPPORT SECTION ............................................... 70 Index Number: C-01-01.01 VHF Interoperability and Scene Comm. ................... 71 Index Number: C-01-01.02 Use of IFERN and IFERN 2 ........................................ 78 Index Number: C-01-02 CTCSS Tones .................................................................... 83 Index Number: C-01-02.01 Wisconsin Statewide Radio License ........................... 85 Index Number: C-01-02.02 MABAS Radio Licensing ............................................ 88 2 | P a g e Index Number: C-01-03.01 MABAS Box Alarm Cards .......................................... 90 Index Number: C-01-03.02 Interdivisional Box Alarm Procedures ...................... 99 Index Number: C-01-04.02 Testing of MABAS Alert System .............................. 109 Index Number: C-01-04.03 MABAS Telecomm List Serve .................................. 111 Index Number: C-01-05.01 Audible Emerg. Warning at Inc. Scenes .................. 114 Index Number: C-01-05.02 Wisconsin Tac. Freq. Usage and ICS ....................... 116 Index Number: C-01-05.03 Medical Helo Comms. ................................................ 120 Index Number: C-01-06.01 Website Management ................................................ 122 Index Number: C-01-06.02 Radio Tech Guidelines ............................................... 124 Index Number: C-01-07.00 WISCOM Policy and Talkgroups ............................ 128 Index Number: C-01-07.02 Transmit Power Limitations ..................................... 131 APPENDICES ............................................................................ 133 Index Number: Appendix A WEM 8 ...................................................................... 134 Index Number: Appendix B MABAS Agreement ................................................. 139 Index Number: Appendix C Box Card Design Guidelines ................................... 150 Index Number: Appendix D IFERN Testing ......................................................... 164 Index Number: Appendix E Credentialing and Authentication ........................... 166 Index Number: Appendix F Voluntary Guidelines – Intra, Inter Div, Regional . 180 3 | P a g e ADMINISTRATION SECTION 4 | P a g e MABAS-Wisconsin Policies, Procedures, and Guidelines Index Number: A-01-01 Purpose of MABAS Subject: Purpose of MABAS Functional Area: Administration Category: Policy Approved: Approved by the Executive Board on 05/14/09 Revised: Purpose The primary purpose of the Mutual Aid Box Alarm System (MABAS) is to coordinate the effective and efficient provision of mutual aid during emergencies, natural disasters, or manmade catastrophes. MABAS is not intended to relieve a community of their responsibilities of providing adequate emergency services for all local emergencies, since all communities should have their own first line of defense. When a community exhausts its resources, MABAS can be activated by the stricken community and through a systematic plan, MABAS will provide: A. Immediate assistance of personnel and equipment at the scene of an emergency or disaster B. Response teams of: Firefighters, Emergency Medical Personnel, Hazardous Materials, Responders, Technical Rescue Specialists, Divers, etc. C. Access to specialized equipment D. A contractual agreement covering responsibilities and liabilities for all its members. E. Standardized policies and procedures for mutual aid responses. F. Organization comprising fire departments from the states of Illinois, Indiana, Iowa, Missouri, Michigan, and Wisconsin. Responsibility It shall be the responsibility of all Member Units to adhere to the policies and procedures of MABAS as adopted by the Executive Board and amended from time to time. Division Authority Each Division shall have the authority and responsibility to insure that the policies and procedures of MABAS are adhered to by all Member Units. Variances to the MABAS procedures are not generally recommended, but under certain circumstances a Division is authorized to make minimal modifications. Any modification must be consistent with the existing procedures. All modifications must be agreed upon by two-thirds majority of the Division membership. 5 | P a g e MABAS-Wisconsin Policies, Procedures, and Guidelines Index Number: A-01-02 Definitions Subject: Definitions Functional Area: Administration Category: Policy Approved Approved by the Executive Board on September 4, 206 Revised: August 3, 2014 Following is a glossary of terms and terminology that are consistent with the National Incident Management System (NIMS) and the Incident Command System (ICS) and relate to MABAS in establishing mutual aid assistance: ACCOUNTABILITY SYSTEM* A procedural system designed to track and account for the assignment of personnel on the scene of an emergency incident. * See PASSPORT System ALARM LOG The Alarm Log is a form which is used to record the times, incident location, box alarm number, alarm level, responding equipment type, community name and vehicle number. ALERTING ENCODERS A tone encoder at a Division Dispatch or Back-up Center used to activate MABAS alerting receivers. ALERTING RECEIVERS A receiver on the IFERN frequency that is tone activated by MABAS Division Dispatch Centers. AMBULANCE (AMB) A vehicle whose primary function is the care and transportation of sick or injured persons. An ambulance can be classified as ALS (Advanced Life Support), ILS (Intermediate Life Support) or BLS (Basic Life Support). Minimum staffing of two (2) EMT-B's (BLS) or one (1) paramedic or one EMT-I and one (1) EMT-B (ILS) or two EMT-I (ILS) and one (1) EMT-B (ALS) or two (2) paramedics (ALS). AUTOMATIC AID See Mutual Response BOX ADDRESS The address of an intersection in the center of the Box area or the address of the emergency scene itself. BOX ALARM For the purpose of MABAS, a Box Alarm is a fire or other emergency requiring mutual aid through MABAS. A Box Alarm is the first request level for MABAS assistance. A 2nd,, 3rd, 4th or 5th Alarm (or higher) are additional calls for equipment to the same fire or disaster area. 6 | P a g e BOX CARD A printed form containing details of departments, specialized personnel and equipment to respond to a given geographical area, target hazard and/or specialized response within a community. BOX CARD NUMBER Box alarm numbers are utilized to identify specific box alarm assignments for a fire department. Box alarm numbers can be duplicated between multiple departments. BRANCH Used whenever the number of Divisions or Groups exceeds the Span of Control. Can be either geographical or functional. The person in charge of each Branch is designated a Director. CHANGE OF QUARTERS Apparatus assigned physically changes to the stricken community to be available for simultaneous calls or move up to the fire scene on additional alarms. COMMAND POST The location of the Incident Commander of the fire or emergency scene. The Command Post at the scene will be identified by a flag or green revolving or flashing light or both. DIVISION Established to provide resources and coordination for a specific geographical location at an incident. The person in charge of each Division is designated as a Supervisor. ENGINE
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