Of South Stormont
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AGENDA Township of South Stormont Wednesday, April 22, 2020, 5:00 PM 2 Mille Roches Road Long Sault ON Pages 1. Call Meeting to Order / Opening Remarks 2. Confirmation of Agenda 3. Disclosure of Pecuniary Interest 4. Presentations 5. Public Meeting 6. Delegations a. Ontario Provincial Police 7. Adoption of Minutes a. April 8, 2020 4 - 8 8. Consent Items 9. Consideration of Items Requiring Discussion 10. Key Information Reports a. Integrity Commissioner Services - Annual Report - 2019 9 - 15 b. Website Re-Development Project Overview 16 - 18 c. Online Payment Processing 19 - 20 d. Financial Report for the period ending March 31, 2020 21 - 29 e. Extension of Facility Closures due to COVID-19 30 - 33 f. Public Works Project Updates 34 - 35 11. Action Requests a. Renewal of Health and Safety Policy Statement 36 - 38 b. 2020 Municipal Grants 39 - 41 c. Energy Conservation & Demand Management Plan 42 - 64 12. Committee / Council Member Reports a. Upper-Tier Report b. Cornwall Township Historical Society c. Lost Villages Historical Society d. Raisin Region Conservation Authority e. South Stormont Sports Hall of Fame f. Volunteer Appreciation Committee g. Waterfront Development Committee h. South Stormont / South Dundas Doctor Recruitment Committee 13. By-laws a. By-law No. 2020-037 Authorize Limiting Distance Agreement 65 - 67 b. BY-law No. 2020-039 Lease Agreement (Ontario Provincial Police Facility) c. By-law No. 2020-040 Appoint a Treasurer 14. Motions and Notices of Motions 15. New Business Page 2 of 69 16. Closed Meeting Personal Matters About an Identifiable Individual and Labour Relations or Employee Negotiations Specifically: Employee(s) 17. Ratification By-Law a. By-law No. 2020-038 68 - 69 18. Adjournment by Resolution Page 3 of 69 TOWNSHIP OF SOUTH STORMONT REGULAR MEETING MINUTES THE FORTY-EIGHTH MEETING April 8, 2020 Council Present Mayor Bryan McGillis Deputy Mayor David Smith Councillor Andrew Guindon Councillor Jennifer MacIsaac Councillor Cindy Woods Staff Present Debi LucasSwitzer, Chief Administrative Officer Loriann Harbers, Director of Corporate Services/Clerk Ross Gellately, Director of Public Works Gilles Crepeau, Fire Chief Cindy Piche, Director of Finance/Treasurer Kevin Amelotte, Director of Parks and Recreation Peter Young, Director of Planning/EDO _____________________________________________________________________ 1. Call Meeting to Order / Opening Remarks A regular meeting of Council commenced at 5:00 PM at the South Stormont Town Hall. Mayor McGillis welcomed members of Council and staff who have joined the meeting via video conference. 2. Confirmation of Agenda 3. Disclosure of Pecuniary Interest 4. Presentations 5. Public Meeting 6. Delegations 7. Adoption of Minutes Resolution No. 087/2020 Moved by: Councillor MacIsaac Seconded by: Deputy Mayor Smith That the minutes of the March 10, 11, 16 and 23 and April 2, 2020 meetings be adopted as circulated. CARRIED 8. Consent Items Resolution No. 088/2020 Moved by: Councillor Guindon Seconded by: Councillor Woods That all items under the Consent Items section of the Agenda be received and filed for information purposes. CARRIED a. Monthly Activity Summary - CAO/HR b. Monthly Activity Summary - Director of Building/CBO c. Monthly Activity Summary - Director of Corporate Services/Clerk 1 Page 4 of 69 d. Monthly Activity Summary - Fire Chief e. Monthly Activity Summary - Director of Parks and Recreation f. Monthly Activity Summary - Director of Planning g. Monthly Activity Summary - Director of Public Works 9. Consideration of Items Requiring Discussion 10. Key Information Reports a. 2019 Council Remuneration and Expenses Report b. Response to Request to Establish Food Bank and Take Donations for People in Need c. Joint Tender Results 11. Action Requests a. Revised Procedure – Surplus Dwelling Rezoning Resolution No. 089/2020 Moved by: Councillor Guindon Seconded by: Councillor Woods That Council endorse a revised procedure for Surplus Dwelling zoning amendments to permit the applications to proceed through annual housekeeping updates rather than individual amendments CARRIED b. Tender No. 07-2020 North Lunenburg Road West Culvert Replacement Resolution No. 090/2020 Moved by: Councillor MacIsaac Seconded by: Councillor Woods That Council award Tender No. 07-2020 North Lunenburg Road West Culvert Replacement to Ottawa D Squared Construction Ltd. for the tendered amount of $230,245.00 (applicable taxes excluded) and further, authorize the Director of Public Works to execute the necessary documents to complete the transaction. CARRIED c. RFQ 08-2020 Supply of Two Garbage Trucks complete with Cab and Chassis Resolution No. 091/2020 Moved by: Councillor Guindon Seconded by: Councillor MacIsaac That Council award RFQ No. 08-2020, Supply of Two Garbage Trucks complete with Cab and Chassis to Shu-Pak Equipment Inc. for the total tendered amount of $545,200.00 (applicable taxes excluded) and further, authorize the Director of Public Works to execute the necessary documents to complete the transaction. CARRIED 12. Committee / Council Member Reports 2 Page 5 of 69 a. Upper-Tier Report b. Cornwall Township Historical Society c. Lost Villages Historical Society d. Raisin Region Conservation Authority e. South Stormont Sports Hall of Fame f. Volunteer Appreciation Committee g. Waterfront Development Committee h. South Stormont / South Dundas Doctor Recruitment Committee 13. By-laws a. By-law No. 2020-032 Regulate Traffic in Ingleside Resolution No. 092/2020 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That By-law No. 2020-032 being a by-law to regulate traffic and authorize STOP signs in Ingleside, be read and passed in open Council, signed and sealed this 8th day of April, 2020. CARRIED b. By-law No. 2020-033 Amend By-law No. 2011-100 (Emard) Resolution No. 093/2020 Moved by: Councillor Guindon Seconded by: Councillor MacIsaac That proposed By-law No. 2020-033 be amended as follows: By adding “-h) – Holding zone” after the words “RS3-9” in paragraph 2 i) By replacing paragraph 2) ii) with the following text: “By adding a new subjection to Section 5.3 (f) “RS3-9-h” Notwithstanding the provisions of Sections 3.23 and 5.3 to the contrary, for the lands zoned RS3-9-h the holding zone will not be lifted until: 1. The existing dwelling at 23 Moulinette Road, Long Sault, has been added as a listed property in the municipal heritage register; and 2. Council has approved a site plan control agreement including requirements for planting replacement butternut trees on the property. The following requirements will apply following removal of the holding symbol: Permitted uses are limited to apartment dwellings Minimum lot area: 1,813 square metres Minimum landscaped buffer (east side): 2.0 metres Maximum height: 2.5 storeys above grade Minimum interior side yard (north side): 10.0 metres 3 Page 6 of 69 Minimum interior side yard (south side): 3.0 metres Maximum lot coverage: 15% Maximum dwelling units: 6 Moulinette Road shall be considered the front yard, with access permitted through a shared driveway or directly from Moulinette Road.” And further, that the explanatory note be amended to reflect the changes proposed; And furthermore, that no further notice be given pursuant to Section 34(17) of the Planning Act. CARRIED Resolution No. 094/2020 Moved by: Councillor Woods Seconded by: Councillor MacIsaac That By-law No. 2020-033, being a by-law to amend By-law No. 2011-100, be read and passed as amended, in open Council, signed and sealed this 8th day of April, 2020. CARRIED c. By-law No. 2020-034 Amend By-law No. 2020-006 Part Lot Control (Bansal) Resolution No. 095/2020 Moved by: Councillor Guindon Seconded by: Councillor Woods That By-law No. 2020-034, being a by-law to amend By-law No. 2020-006, be read and passed in open Council, signed and sealed this 8th day of April, 2020. CARRIED d. By-law No. 2020-035 Main Street Revitalization Initiative Program Agreement Amendment to By-law No. 2018-043 Resolution No. 096/2020 Moved by: Councillor MacIsaac Seconded by: Deputy Mayor Smith That By-law No. 2020-035, being a by-law to amend an agreement with AMO under the funding commitment for the Ontario’s Main Street Revitalization Initiative Program, be read and passed, signed and sealed in open Council this 8th day of April, 2020. CARRIED 14. Motions and Notices of Motions 15. New Business 16. Closed Meeting Resolution No. 097/2020 Moved by: Councillor MacIsaac Seconded by: Deputy Mayor Smith 4 Page 7 of 69 That Council, as provided in Section 239 (2) of the Municipal Act, 2001 move into a closed meeting at 5:51 PM to address a matter pertaining to personal matters about an identifiable individual; Specifically: Employee CARRIED Resolution No. 098/2020 Moved by: Deputy Mayor Smith Seconded by: Councillor MacIsaac That Council move out of this closed meeting at 6:07 PM. CARRIED 17. Ratification By-Law Resolution No. 099/2020 Moved by: Councillor Guindon Seconded by: Councillor MacIsaac That By-law No. 2020-036 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed this 8th day of April, 2020. CARRIED 18. Adjournment by Resolution Resolution No. 100/2020 Moved by: Councillor Woods Seconded by: Councillor Guindon That Council adjourn this meeting at 6:09 PM and return to the call of the chair. CARRIED _________________________ Mayor _________________________ Clerk 5 Page 8 of 69 Township of South Stormont KEY INFORMATION REPORT Administration and Corporate Services To: Council From: Loriann Harbers, Director