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Escribe Agenda Package AGENDA Township of South Stormont Tuesday, November 10, 2020, 5:00 PM 2 Mille Roches Road Long Sault ON Pages 1. Call Meeting to Order / Opening Remarks 2. Confirmation of Agenda 3. Disclosure of Pecuniary Interest 4. Presentations 5. Public Meeting 6. Delegations a. Ontario Provincial Police 7. Adoption of Minutes a. October 28, 2020 4 - 9 8. Consent Items a. Proposed Transition Schedule for Blue Box Program 10 - 17 b. Monthly Activity Summary - CAO 18 - 19 c. Monthly Activity Summary - Director of Corporate 20 - 21 Services/Clerk d. Monthly Activity Summary - Director of Finance/Treasurer 22 - 23 e. Monthly Activity Summary - Fire Chief 24 - 25 f. Monthly Activity Summary - Director of Parks and Recreation 26 - 27 g. Monthly Activity Summary - Director of Planning/Building 28 - 32 h. Monthly Activity Summary - Director of Public Works 33 - 35 9. Consideration of Items Requiring Discussion 10. Key Information Reports a. Temporary Closure of Lancer Centre 36 - 37 11. Action Requests a. Caneau Drinking Water Quality Management System (DWQMS) 38 - 49 b. Acknowledge Receipt of a Petition – Island Road Property 50 12. Committee / Council Member Reports a. Upper-Tier Report b. Cornwall Township Historical Society c. Lost Villages Historical Society d. Raisin Region Conservation Authority e. South Stormont Sports Hall of Fame f. Volunteer Appreciation Committee g. Waterfront Development Committee h. South Stormont / South Dundas Doctor Recruitment Committee 13. By-laws a. By-law No. 2020-086 Amend By-law No. 2019-020 Canine 51 - 54 Control Agreement 14. Motions and Notices of Motions 15. New Business 16. Closed Meeting Page 2 of 56 a. Closed Meeting Minutes - October 28, 2020 b. Security of the Property of the Municipality and Proposed or Pending Acquisition or Disposition of Land Specifically: Ingleside and Long Sault Industrial Lands 17. Ratification By-Law a. By-law No. 2020-087 55 - 56 18. Adjournment by Resolution Page 3 of 56 TOWNSHIP OF SOUTH STORMONT REGULAR MEETING MINUTES THE SIXTIETH MEETING October 28, 2020 Council Present Mayor Bryan McGillis Deputy Mayor David Smith Councillor Andrew Guindon Councillor Jennifer MacIsaac Councillor Cindy Woods Staff Present Debi LucasSwitzer, Chief Administrative Officer Kevin Amelotte, Director of Parks and Recreation Gilles Crepeau, Fire Chief Ross Gellately, Director of Public Works Loriann Harbers, Director of Corporate Services/Clerk David Ni, Director of Finance/Treasurer Basia Ruta, Interim Director of Finance/Treasurer Peter Young, Director of Planning and Building Ashley Sloan, Deputy Clerk _____________________________________________________________________ 1. Call Meeting to Order / Opening Remarks A regular meeting of Council commenced at 5:00 PM at the South Stormont Town Hall. 2. Confirmation of Agenda Members of Council were advised of the following additions to the agenda: Key Information Report - Financial Systems and Next Steps (Item 10 e.) Key Information Report - Financial Report for Period Ending September 30, 2020 (Item 10 f) Motion - Advocating for a Targeted Approach to the Second Wave (Item 14 a.) 3. Disclosure of Pecuniary Interest a. Mayor McGillis - Closed Meeting Mayor McGillis declared a potential conflict with an Item within the Closed Session due to his involvement with a nearby parcel. 4. Presentations 5. Public Meeting Mayor McGillis welcomed those in attendance and introduced Peter Young, Director of Planning and Building for the Township of South Stormont. Director Young provided an overview of the public meeting process and advised that the notices of public meeting had been circulated in a local newspaper having general circulation, posted on the Township's website on September 16, 2020 and sent electronically to the prescribed list pursuant to the Planning Act. 1 Page 4 of 56 Members were also advised that an Open House was hosted on October 6, 2020. Director Young provided an explanation of appeal rights and also advised that should anyone wish to receive further documentation concerning the applications they must provide their name and address to the Clerk. Those in attendance were advised that upon consideration of the comments made and documentation provided, Council will decide one of the following at a future meeting: - pass and/or amend the By-Law; - defer the decision; or - refuse the zoning amendment Director Young proceeded to advise that the Township is updating Zoning By-Law 2011-100 as follows: - Removing minimum floor area requirements for dwellings/dwelling units; - Reducing the minimum exterior side yard required in most residential zones to 3.5 metres; - Reducing parking requirements for “Mini-Warehouse and Storage” uses; - Revising general regulations regarding the use of shipping containers as accessory buildings; - Creating a new “Residential Serviced – First Condensed (RS1C Zone)” which allows a minimum lot size of 300 m2 in order to create more opportunities for affordable housing development and walkable neighbourhoods; - Reducing the minimum rear yard required for townhouses in the RS3 zone to 7.5 metres; and - various changes to definitions and general provisions, as well as technical revisions to improve the clarity of the by-law. As there were no virtual meeting attendees, Mayor McGillis opened the floor to members of Council. Discussion included options for residents who have an existing shipping container and the requirement for a building permit under the Ontario Building Code. Director Young advised that minimal comments have been received from members of the public and questions were addressed during the Open House session on October 6, 2020. As there were no further comments, Mayor McGillis declared this portion of the meeting closed. 6. Delegations 7. Adoption of Minutes Resolution No. 234/2020 Moved by: Deputy Mayor Smith Seconded by: Councillor Woods That the minutes of the October 14, 2020 meeting be adopted as circulated. CARRIED 8. Consent Items 9. Consideration of Items Requiring Discussion 2 Page 5 of 56 10. Key Information Reports a. SDG Regional Incentives Program Successful Applications b. Alarmed for Life c. Cemetery Restoration Projects d. Winter Sidewalk Closure e. Financial Systems and Next Steps 11. Action Requests a. RFP No. 14-2020 Equipment Pre-selection for Ingleside WWTP Resolution No. 235/2020 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That Council award RFP No. 14-2020 for Equipment Pre-selection for the Ingleside Waste Water Treatment Plant as follows: 1. Fine screen including conveyor and compactor to Claro Environmental Technologies and Equipment; 2. Grit removal to Claro Environmental Technologies and Equipment; 3. Clarifier mechanisms to Evoqua Water Technologies Ltd.; 4. Waste activated sludge thickener to JWC Environmental Inc.; 5. Ultra violet disinfection to Trojan Technologies, and further, authorize the Director of Public Works to execute the necessary documents to complete the transactions. CARRIED b. Amendment to Vacation Policy Resolution No. 236/2020 Moved by: Councillor Woods Seconded by: Deputy Mayor Smith That Council adopt the Vacation Policy as presented and dated October 28, 2020. CARRIED c. Staff Accommodation Policy – Declared Pandemic Resolution No. 237/2020 Moved by: Councillor Guindon Seconded by: Deputy Mayor Smith That Council adopt the Staff Accommodation Policy – Declared Pandemic as presented and dated October 28, 2020. CARRIED 12. Committee / Council Member Reports a. Upper-Tier Report b. Cornwall Township Historical Society c. Lost Villages Historical Society 3 Page 6 of 56 d. Raisin Region Conservation Authority e. South Stormont Sports Hall of Fame f. Volunteer Appreciation Committee g. Waterfront Development Committee h. South Stormont / South Dundas Doctor Recruitment Committee 13. By-laws a. By-law No. 2020-080 Dedicate Land as Public Highway (Valade Road) Resolution No. 238/2020 Moved by: Councillor Guindon Seconded by: Councillor MacIsaac That By-law No. 2020-080, being a by-law to dedicate land as public highway, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED b. By-law No. 2020-081 Regulate Traffic in Long Sault Resolution No. 239/2020 Moved by: Councillor Woods Seconded by: Councillor MacIsaac That By-law No. 2020-081 being a by-law to regulate traffic at the intersection of Long Sault Drive and Plaza Street in Long Sault, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED c. By-law No. 2020-082 Amend By-law No. 2011-100 (Hickman – Z-2020-04) Resolution No. 240/2020 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That By-law No. 2020-082, being a by-law to amend By-law No. 2011-100, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED d. By-law No. 2020-083 Amend By-law No. 2011-100 (1947363 Ont Inc.) – Z-2020-05) Resolution No. 241/2020 Moved by: Deputy Mayor Smith Seconded by: Councillor Guindon That By-law No. 2020-083, being a by-law to amend By-law No. 2011-100, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED e. By-law No. 2020-084 Amend By-law No. 2011-100 (Fillion – Z- 2020-07) 4 Page 7 of 56 Resolution No. 242/2020 Moved by: Deputy Mayor Smith Seconded by: Councillor Woods That By-law No. 2020-084, being a by-law to amend By-law No. 2011-100, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED 14. Motions and Notices of Motions a. Support for Town of Oakville - Advocacy for a Targeted Approach to the Second Wave Mayor McGillis expressed a desire to support local businesses in the area while ensuring Covid-19 precautions are supported. Resolution No. 243/2020 Moved by: Councillor Woods Seconded by: Deputy Mayor Smith That Council of the Township of South Stormont directs the Mayor to send a letter to the Premier of Ontario and the Minister of Health supporting a targeted approach in responding to increased infection rates of COVID-19 instead of ordering the full closure of an entire municipality or region.
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