AGENDA Township of South Stormont
Tuesday, November 10, 2020, 5:00 PM 2 Mille Roches Road Long Sault ON Pages
1. Call Meeting to Order / Opening Remarks
2. Confirmation of Agenda
3. Disclosure of Pecuniary Interest
4. Presentations
5. Public Meeting
6. Delegations
a. Ontario Provincial Police
7. Adoption of Minutes
a. October 28, 2020 4 - 9
8. Consent Items
a. Proposed Transition Schedule for Blue Box Program 10 - 17
b. Monthly Activity Summary - CAO 18 - 19
c. Monthly Activity Summary - Director of Corporate 20 - 21 Services/Clerk
d. Monthly Activity Summary - Director of Finance/Treasurer 22 - 23
e. Monthly Activity Summary - Fire Chief 24 - 25
f. Monthly Activity Summary - Director of Parks and Recreation 26 - 27 g. Monthly Activity Summary - Director of Planning/Building 28 - 32
h. Monthly Activity Summary - Director of Public Works 33 - 35
9. Consideration of Items Requiring Discussion
10. Key Information Reports
a. Temporary Closure of Lancer Centre 36 - 37
11. Action Requests
a. Caneau Drinking Water Quality Management System (DWQMS) 38 - 49
b. Acknowledge Receipt of a Petition – Island Road Property 50
12. Committee / Council Member Reports
a. Upper-Tier Report
b. Cornwall Township Historical Society
c. Lost Villages Historical Society
d. Raisin Region Conservation Authority
e. South Stormont Sports Hall of Fame
f. Volunteer Appreciation Committee
g. Waterfront Development Committee
h. South Stormont / South Dundas Doctor Recruitment Committee
13. By-laws
a. By-law No. 2020-086 Amend By-law No. 2019-020 Canine 51 - 54 Control Agreement
14. Motions and Notices of Motions
15. New Business
16. Closed Meeting
Page 2 of 56 a. Closed Meeting Minutes - October 28, 2020
b. Security of the Property of the Municipality and Proposed or Pending Acquisition or Disposition of Land
Specifically: Ingleside and Long Sault Industrial Lands
17. Ratification By-Law
a. By-law No. 2020-087 55 - 56
18. Adjournment by Resolution
Page 3 of 56
TOWNSHIP OF SOUTH STORMONT REGULAR MEETING MINUTES
THE SIXTIETH MEETING October 28, 2020
Council Present Mayor Bryan McGillis Deputy Mayor David Smith Councillor Andrew Guindon Councillor Jennifer MacIsaac Councillor Cindy Woods
Staff Present Debi LucasSwitzer, Chief Administrative Officer Kevin Amelotte, Director of Parks and Recreation Gilles Crepeau, Fire Chief Ross Gellately, Director of Public Works Loriann Harbers, Director of Corporate Services/Clerk David Ni, Director of Finance/Treasurer Basia Ruta, Interim Director of Finance/Treasurer Peter Young, Director of Planning and Building Ashley Sloan, Deputy Clerk
______
1. Call Meeting to Order / Opening Remarks A regular meeting of Council commenced at 5:00 PM at the South Stormont Town Hall. 2. Confirmation of Agenda Members of Council were advised of the following additions to the agenda: Key Information Report - Financial Systems and Next Steps (Item 10 e.) Key Information Report - Financial Report for Period Ending September 30, 2020 (Item 10 f) Motion - Advocating for a Targeted Approach to the Second Wave (Item 14 a.) 3. Disclosure of Pecuniary Interest a. Mayor McGillis - Closed Meeting Mayor McGillis declared a potential conflict with an Item within the Closed Session due to his involvement with a nearby parcel. 4. Presentations 5. Public Meeting Mayor McGillis welcomed those in attendance and introduced Peter Young, Director of Planning and Building for the Township of South Stormont. Director Young provided an overview of the public meeting process and advised that the notices of public meeting had been circulated in a local newspaper having general circulation, posted on the Township's website on September 16, 2020 and sent electronically to the prescribed list pursuant to the Planning Act.
1 Page 4 of 56
Members were also advised that an Open House was hosted on October 6, 2020. Director Young provided an explanation of appeal rights and also advised that should anyone wish to receive further documentation concerning the applications they must provide their name and address to the Clerk. Those in attendance were advised that upon consideration of the comments made and documentation provided, Council will decide one of the following at a future meeting: - pass and/or amend the By-Law; - defer the decision; or - refuse the zoning amendment Director Young proceeded to advise that the Township is updating Zoning By-Law 2011-100 as follows: - Removing minimum floor area requirements for dwellings/dwelling units; - Reducing the minimum exterior side yard required in most residential zones to 3.5 metres; - Reducing parking requirements for “Mini-Warehouse and Storage” uses; - Revising general regulations regarding the use of shipping containers as accessory buildings; - Creating a new “Residential Serviced – First Condensed (RS1C Zone)” which allows a minimum lot size of 300 m2 in order to create more opportunities for affordable housing development and walkable neighbourhoods; - Reducing the minimum rear yard required for townhouses in the RS3 zone to 7.5 metres; and - various changes to definitions and general provisions, as well as technical revisions to improve the clarity of the by-law.
As there were no virtual meeting attendees, Mayor McGillis opened the floor to members of Council. Discussion included options for residents who have an existing shipping container and the requirement for a building permit under the Ontario Building Code. Director Young advised that minimal comments have been received from members of the public and questions were addressed during the Open House session on October 6, 2020. As there were no further comments, Mayor McGillis declared this portion of the meeting closed.
6. Delegations 7. Adoption of Minutes Resolution No. 234/2020 Moved by: Deputy Mayor Smith Seconded by: Councillor Woods That the minutes of the October 14, 2020 meeting be adopted as circulated. CARRIED 8. Consent Items 9. Consideration of Items Requiring Discussion
2 Page 5 of 56
10. Key Information Reports a. SDG Regional Incentives Program Successful Applications b. Alarmed for Life c. Cemetery Restoration Projects d. Winter Sidewalk Closure e. Financial Systems and Next Steps 11. Action Requests a. RFP No. 14-2020 Equipment Pre-selection for Ingleside WWTP Resolution No. 235/2020 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That Council award RFP No. 14-2020 for Equipment Pre-selection for the Ingleside Waste Water Treatment Plant as follows: 1. Fine screen including conveyor and compactor to Claro Environmental Technologies and Equipment; 2. Grit removal to Claro Environmental Technologies and Equipment; 3. Clarifier mechanisms to Evoqua Water Technologies Ltd.; 4. Waste activated sludge thickener to JWC Environmental Inc.; 5. Ultra violet disinfection to Trojan Technologies, and further, authorize the Director of Public Works to execute the necessary documents to complete the transactions. CARRIED
b. Amendment to Vacation Policy Resolution No. 236/2020 Moved by: Councillor Woods Seconded by: Deputy Mayor Smith That Council adopt the Vacation Policy as presented and dated October 28, 2020. CARRIED
c. Staff Accommodation Policy – Declared Pandemic Resolution No. 237/2020 Moved by: Councillor Guindon Seconded by: Deputy Mayor Smith That Council adopt the Staff Accommodation Policy – Declared Pandemic as presented and dated October 28, 2020. CARRIED
12. Committee / Council Member Reports a. Upper-Tier Report b. Cornwall Township Historical Society c. Lost Villages Historical Society
3 Page 6 of 56
d. Raisin Region Conservation Authority e. South Stormont Sports Hall of Fame f. Volunteer Appreciation Committee g. Waterfront Development Committee h. South Stormont / South Dundas Doctor Recruitment Committee 13. By-laws a. By-law No. 2020-080 Dedicate Land as Public Highway (Valade Road) Resolution No. 238/2020 Moved by: Councillor Guindon Seconded by: Councillor MacIsaac That By-law No. 2020-080, being a by-law to dedicate land as public highway, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED
b. By-law No. 2020-081 Regulate Traffic in Long Sault Resolution No. 239/2020 Moved by: Councillor Woods Seconded by: Councillor MacIsaac That By-law No. 2020-081 being a by-law to regulate traffic at the intersection of Long Sault Drive and Plaza Street in Long Sault, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED
c. By-law No. 2020-082 Amend By-law No. 2011-100 (Hickman – Z-2020-04) Resolution No. 240/2020 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That By-law No. 2020-082, being a by-law to amend By-law No. 2011-100, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED
d. By-law No. 2020-083 Amend By-law No. 2011-100 (1947363 Ont Inc.) – Z-2020-05) Resolution No. 241/2020 Moved by: Deputy Mayor Smith Seconded by: Councillor Guindon That By-law No. 2020-083, being a by-law to amend By-law No. 2011-100, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED
e. By-law No. 2020-084 Amend By-law No. 2011-100 (Fillion – Z- 2020-07)
4 Page 7 of 56
Resolution No. 242/2020 Moved by: Deputy Mayor Smith Seconded by: Councillor Woods That By-law No. 2020-084, being a by-law to amend By-law No. 2011-100, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED
14. Motions and Notices of Motions a. Support for Town of Oakville - Advocacy for a Targeted Approach to the Second Wave Mayor McGillis expressed a desire to support local businesses in the area while ensuring Covid-19 precautions are supported. Resolution No. 243/2020 Moved by: Councillor Woods Seconded by: Deputy Mayor Smith That Council of the Township of South Stormont directs the Mayor to send a letter to the Premier of Ontario and the Minister of Health supporting a targeted approach in responding to increased infection rates of COVID-19 instead of ordering the full closure of an entire municipality or region. CARRIED
15. New Business 16. Closed Meeting Mayor McGillis declared a potential conflict with an Item within the Closed Session due to his involvement with a nearby parcel. He left Council Chambers for the relative portion of the meeting and Deputy Mayor Smith assumed the position of chair.
Resolution No. 244/2020 Moved by: Councillor Guindon Seconded by: Councillor MacIsaac That Council, as provided in Section 239 (2) of the Municipal Act, 2001 move into a closed meeting at 6:26 PM to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board; Specifically: Long Sault Industrial Park. CARRIED
Resolution No. 245/2020 Moved by: Deputy Mayor Smith Seconded by: Councillor Woods That Council move out of this closed meeting at 7:03 PM. CARRIED
5 Page 8 of 56
17. Ratification By-Law Resolution No. 246/2020 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That By-law No. 2020-085 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed this 28th day of October, 2020. CARRIED
18. Adjournment by Resolution Resolution No. 247/2020 Moved by: Councillor Woods Seconded by: Deputy Mayor Smith That Council adjourn this meeting at 7:04 PM and return to the call of the chair. CARRIED
______Mayor
______Clerk
6 Page 9 of 56 From: AMO President
Dear Mayor/Head of Council,
Re: Proposed Transition schedule for your Blue Box program to the new Full Producer Responsibility regulation
I wanted to follow up with you regarding the proposed transition schedule for your Blue Box program to the new full producer responsibility regulation.
Minister Yurek announced the posting of the draft Blue Box resolution under the RRCEA. It will be on the EBR for 45 days, and comments are due December 3, 2020. The draft regulation contains a proposed transition schedule for municipal blue box programs.
The announcement made the following clear:
Communities that have a program today, regardless of size, will receive mandatory servicing by producers in the future,
The program will be required to expand to all communities (with the exception of the far north) along with schools, long term care and retirement homes, parks and public spaces by 2026,
Input from municipal governments about when they desired to transition was accommodated as much as possible, but not in all cases.
We are pleased the Minister responded to many of the concerns brought forward by municipal governments. He and this government should be commended for moving this important initiative forward. It will be helpful to continue to encourage that this regulation be approved in a manner that aligns with what municipal governments have advocated for many years – better environmental and economic outcomes.
Thanks to all of you for your work on this file and to the many of you who provided a resolution regarding your preferred date for transition. We have included an analysis of the preferred dates municipal Councils identified versus what is proposed in the draft regulation (Attached).
AMO worked diligently to ensure the Ministry had both a copy of all municipal resolutions passed related to the Blue Box transition, as well as, providing them with a full summary of resolutions.
We also met with the Ministry on multiple occasions to ensure they understood the list we had provided and why it was reasonable based on the recommendations in David Lindsay's Mediation Report.
Page 10 of 56 When the list of municipal government resolutions was prorated based on when in the year municipal governments wanted to transition (see Table below), the Ministry had a list that resulted in roughly one-third of the program transition per year. This was the stated objective from producers and industry to disperse the full cost over a three-year period.
Total Total Total Net Residential Households Collected Marketed Population Cost Waste Served Generated
2023 - resolutions 40.45% 38.00% 38.12% 37.78% 38.32% 38.91%
2024 - resolutions 29.14% 29.50% 28.73% 28.18% 27.94% 28.83%
2025 - resolutions 25.21% 28.45% 29.10% 29.35% 26.97% 29.69%
Total - resolutions 94.81% 95.96% 95.95% 95.31% 93.23% 97.43%
As we always reiterated in our correspondence with you, the final decision on the transition schedule rests with the provincial government. They have indicated that they used your preferred dates but also included geographical catchments, tonnes and costs to set the schedule.
We understand changes to transition dates could be problematic for some, especially based on contractual relationships or other issues. We would encourage you to ensure the Ministry is directly aware of your concerns and would appreciate it if you could copy us on your correspondence.
If you have any questions or require further details please contact Dave Gordon at 416 389 4160 or [email protected].
Sincerely,
Graydon Smith AMO President Mayor of the Town of Bracebridge
Page 11 of 56 Analysis: Blue Box Transition Schedule Comparison with Preferred Municipal Transition Dates
The Ministry of the Environment, Conservation and Parks has proposed a producer responsibility regulation for the Blue Box Program.
The draft regulation is currently posted for a 45-day consultation period on the province’s Environmental and Regulatory Registries (https://ero.ontario.ca/notice/019- 2579).
The Association of Municipalities of Ontario sent the preferred transition dates as chosen by Council to the Ministry, between January and October 2020.
The Ministry is consulting on the proposed transition groupings and with First Nations as it works to finalize the regulation and identify calendar dates for each transitioning program within a given year.
If the date provided by the Ministry in the draft Regulation is problematic for your community, we encourage you to provide this information to the Ministry at [email protected].
Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition Addington Highlands, Township of 2025 2023 Admaston/Bromley, Township of 2025 N/A Alfred and Plantagenet, Township of 2023 N/A Algonquin Highlands, Township of 2024 2023 Armour, Township of 2025 2023 Armstrong, Township of 2025 N/A Arnprior, Town of 2023 2023 Ashfield-Colborne-Wawanosh, Township of 2025 N/A Assiginack, Township of 2025 N/A Athens, Township of 2025 N/A Atikokan, Township of 2025 N/A Augusta, Township of 2025 2024 Aylmer, Town of 2023 2023 Baldwin, Township of 2025 N/A Bancroft, Town of 2025 N/A Barrie, City of 2024 2024 Bayham, Municipality of 2023 2023 Beckwith, Township of 2023 2023 Billings, Township of 2025 2023 Blind River, Town of 2025 2024 Bluewater Recycling Association 2024 2024 Bonfield, Township of 2025 N/A 1 Page 12 of 56 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition Bonnechere Valley, Township of 2025 2023 Brant, County of 2025 2024 Brantford, City of 2025 2024 Brockville, City of 2025 2023 Bruce Area Solid Waste Recycling 2025 2025 Brudenell, Lyndoch and Raglan, Township of 2025 2025 Burk's Falls, Village of 2025 2023 Callander, Municipality of 2025 2023 Calvin, Municipality of 2025 N/A Carleton Place, Town of 2023 2023 Carling, Township of 2025 2023 Carlow Mayo, Township of 2025 2023 Casey, Township of 2025 N/A Casselman, Village of 2023 2023 Central Elgin, Municipality of 2023 2023 Central Frontenac, Township of 2025 2023 Central Manitoulin, Township of 2025 2025 Charlton and Dack, Municipality of 2025 N/A Chatham-Kent, Municipality of 2024 2023 Chatsworth, Township of 2023 N/A Chisholm, Township of 2025 N/A Clarence-Rockland, City of 2023 2023 Cobalt, Town of 2025 N/A Cochrane, Corporation of the Town of 2025 2023 Coleman, Township of 2025 N/A Conmee, Township of 2024 N/A Cornwall, City of 2025 2024 Deep River, Town of 2025 2023 Deseronto, Town of 2025 2023 Drummond-North Elmsley, Township of 2023 2023 Dryden, City of 2023 2023 Dufferin, County of 2023 2023 Durham, Regional Municipality of 2024 2023 Dutton-Dunwich, Municipality of 2023 2023 Dysart et al, Township of 2024 2023 East Ferris, Municipality of 2025 N/A Edwardsburgh Cardinal, Township of 2025 2023 Elizabethtown-Kitley, Township of 2025 2023 Elliot Lake, City of 2025 2025 Emo, Township of 2025 N/A Englehart, Town of 2025 2025 Enniskillen, Township of 2023 2023
2 Page 13 of 56 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition Espanola, Town of 2025 N/A Essex-Windsor Solid Waste Authority 2024 2024 Evanturel, Township of 2025 2024 Faraday, Township of 2025 2024 Fort Frances, Town of 2025 2024 French River, Municipality of 2025 N/A Front of Yonge, Township of 2025 2023 Frontenac Islands, Township of 2025 N/A Gananoque, Town of 2025 2023 Gauthier, Township of 2025 N/A Georgian Bluffs, Township of 2023 N/A Gillies, Township of 2024 N/A Goulais Local Service Board 2023 N/A Greater Madawaska, Township of 2025 N/A Greater Napanee, Township of 2025 2023 Greater Sudbury, City of 2025 N/A Grey Highlands, Municipality of 2023 N/A Guelph, City of 2025 2023 Haldimand, County of 2024 2023 Halton, Regional Municipality of 2025 2025 Hamilton, City of 2025 2023 Hanover, Town of 2025 2024 Harley, Township of 2025 N/A Hastings Highlands, Municipality of 2024 2023 Hawkesbury Joint Recycling 2023 2023 Head, Clara and Maria, Townships of 2025 2023 Hearst 2025 2023 Highlands East, Municipality of 2024 2023 Hilliard, Township of 2025 2025 Hilton Beach, Village of 2025 N/A Horton, Township of 2025 2023 Howick, Township of 2024 2023 Hudson, Township of 2025 N/A Huron Shores, Municipality of 2025 2023 James, Township of 2025 N/A Kapuskasing, Town of 2025 2023 Kawartha Lakes, City of 2024 2023 Kearney, Town of 2025 N/A Kenora, City of 2023 2023 Kerns, Township of 2025 N/A Killaloe, Hagarty, and Richards, Township of 2025 N/A Killarney, Municipality of 2025 2025
3 Page 14 of 56 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition Kingston, City of 2025 N/A Kirkland Lake, Town of 2025 2023 Laird, Township of 2025 N/A Lanark Highlands, Township of 2025 N/A Larder Lake, Township of 2025 N/A Latchford, Town of 2025 N/A Laurentian Hills, Town of 2025 2024 Leeds and the Thousand Islands, Township 2025 N/A of Limerick, Township of 2025 N/A London, City of 2023 2023 Loyalist, Township of 2025 2023 Macdonald, Meredith & Aberdeen Additional, 2025 N/A Township of Machar, Township of 2025 N/A Madawaska Valley, Township of 2025 2025 Magnetawan, Municipality of 2025 2023 Malahide, Township of 2023 2023 Marathon, Town of 2025 N/A Matachewan, The Corporation of the 2025 N/A Township of Mattice-Val Cote, Municipality of 2025 2023 McDougall, Municipality of 2025 N/A McGarry, Township of 2025 N/A McKellar, Township of 2025 N/A McMurrich/Monteith, Township of 2025 N/A Mcnab-Braeside, Township of 2023 2023 Meaford, Municipality of 2023 2023 Merrickville-Wolford, Village of 2023 N/A Minden Hills, Township of 2024 N/A Mississippi Mills, Town of 2023 2023 Montague, Township of 2023 2023 Muskoka, District Municipality of 2024 2023 Nairn & Hyman, Township of 2025 2023 Neebing, Municipality of 2024 2023 Newbury, Village of 2023 N/A Niagara, Regional Municipality of 2024 2023 Nipissing, Township of 2025 N/A Norfolk, County of 2024 2024 North Bay, City of 2025 2023 North Dundas, Township of 2025 2024 North Frontenac, Township of 2025 N/A North Glengarry, Township of 2025 2024 4 Page 15 of 56 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition North Grenville, Municipality of 2023 N/A North Huron, Township of 2025 N/A North Stormont, Township of 2025 2025 Northeastern Manitoulin & Islands, Town of 2025 N/A Northern Bruce Peninsula, Municipality of 2025 2025 Northumberland, County of 2024 2023 O’Connor, Township of 2024 2023 Oliver Paipoonge, Municipality of 2024 N/A Orillia, City of 2024 2024 Ottawa Valley Waste Recovery Centre 2025 2025 Ottawa, City of 2023 2023 Owen Sound, City of 2023 2023 Oxford, Restructured County of 2025 2025 Papineau-Cameron, Township of 2025 2024 Parry Sound, Town of 2025 2023 Peel, Regional Municipality of 2024 2024 Perry, Township of 2025 2023 Perth, Town of 2025 2025 Peterborough, City of 2024 2023 Peterborough, County of 2024 2023 Petrolia, Town of 2023 N/A Plympton-Wyoming, Town of 2023 2023 Powassan, Municipality of 2025 2024 Prescott, Town of 2025 2023 Prince, Township of 2023 2023 Quinte Waste Solutions 2025 2025 Rainy River, Town of 2025 N/A Red Lake, Municipality of 2023 2023 Renfrew, Town of 2025 2023 Rideau Lakes, Township of 2025 2024 Russell, Township of 2025 2023 Sables-Spanish Rivers, Township of 2025 2023 Sarnia, City of 2023 2023 Sault Ste. Marie, City of 2023 2023 Seguin, Township of 2025 2023 Shuniah, Municipality of 2024 N/A Simcoe, County of 2024 2023 Sioux Lookout, The Corporation of the 2025 2023 Municipality of Sioux Narrows Nestor Falls, Township of 2023 2023 Smiths Falls, Town of 2025 2023 South Dundas, Township of 2025 2024
5 Page 16 of 56 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition South Frontenac, Township of 2025 N/A South Glengarry, Township of 2025 N/A South Stormont, Township of 2025 2024 Southgate, Township of 2023 2023 Southwest Middlesex, Municipality of 2023 2023 Southwold, Township of 2023 2023 Spanish, Town of 2025 2023 St. Charles, Municipality of 2025 2025 St. Clair, Township of 2023 2023 St. Joseph, Township of 2025 N/A St. Thomas, City of 2023 2023 Stone Mills, Township of 2025 N/A Stratford, City of 2024 2023 Strong, Township of 2025 2023 Sundridge, Village of 2025 2023 Tarbutt & Tarbutt Additional, Township of 2025 2023 Tay Valley, Township of 2025 2024 Temiskaming Shores, City of 2025 2025 Terrace Bay, Township of 2025 N/A Thames Centre, Municipality of 2023 2023 The Archipelago, Township of 2025 N/A The Blue Mountains, Town of 2023 N/A The Nation, Municipality 2023 2023 Thunder Bay, City of 2024 2023 Timmins, City of 2025 2023 Toronto, City of 2023 2023 Tri-Neighbours 2025 2025 Tudor & Cashel, Township of 2025 2024 Waterloo, Regional Municipality of 2024 2024 Wellington, County of 2025 2023 West Elgin, Municipality of 2023 2023 West Grey, Municipality of 2025 2023 West Nipissing, Municipality of 2025 N/A Westport, Village of 2025 2023 Whitestone, Municipality of 2025 N/A Whitewater Region, Township of 2025 N/A Wollaston, Township of 2025 N/A York, Regional Municipality of 2025 2025
6 Page 17 of 56 Township of South Stormont MONTHLY ACTIVITY SUMMARY Chief Administrative Officer
To: Council From: Debi LucasSwitzer Date of Meeting: November 10, 2020 Reporting Month: October 2019 Subject: Monthly Activity Summary - CAO
Work Completed:
Personnel matters HR Policies reviews Recruitment processes, 2 P&R Master Plan review Preparation and review for Council meetings Services Delivery Review meetings WSCS & Finance meeting re – chart of accounts Budget software meetings Directors’ meetings, group and singly Meeting with developer, Avenue 31 Meeting with SLPC & South Dundas – diversity and non-discrimination training options United Counties CAO’s meeting Road & facilities tour Endorsement letter for RRCA application to the Ministry of Environment, Conservation and Parks’ Great Lakes Local Action Fund for a community tree planting event.
Work in Progress:
Conference Board of Canada training – Strategic Foresight AMO training – Asset Management Personnel matters Recruitment processes Job Evaluation, pay equity – Union employees HR Policies reviews Services Delivery Review reporting reviews Discussions related to collective training options Orientation and onboarding Treasurer Doctor Recruitment – survey re: families needing doctors = 675+, survey’s continue to be completed onPage regular 18 basisof 56 Economic Development/Communications
Attended “Bridges to Better Business” Workshops – October 26-30
The Cornwall and Area Chamber of Commerce moved their annual Bridges to Better Business event online due to the pandemic. The focus of 3 workshops was resiliency and opportunities to pivot due to COVID-19 for the restaurant, retail, and tourism industries, respectively.
Attended OEMC – October 21-22
Attended Diversity Webinar – SLPC – October 20
Participated in a virtual presentation about Islamic Culture by Majed Jarrar of the Ottawa Muslim Association. St. Lawrence Parks Commission plan to have additional diversity training sessions to cover other cultures in the hopes of familiarizing front-facing staff to differing cultures and customs.
Participated in SDG Economic Development Strategic Planning Visioning Session – October 14
The United Counties are updating the SDG Economic Development Strategic Plan and hosted a virtual meeting that included the Economic Development Officers from the lower tier municipalities, members of County Council, and SDG Economic Development Staff. The session was facilitated by Erik Lockhart and its purpose was to discuss and re-focus the Regional Economic Development Office plans and responsibilities. A report will be provided at a future date.
Regional Incentives Program Review Committee – October 9
Participated in the Regional Incentives Program Review Committee meeting to “pitch” the applications from our Township businesses. We were successful in securing funding for all three applicants for various projects. Produced communications pieces, including 4 videos, monthly e-newsletter, regular social media postings and website updates.
Quarterly Check-In Meeting with eSolutions – October 26
Discussed how the new website is meeting our needs/expectations. Went over additional features/modules offered that could be implemented to further utilize the website.
Page 19 of 56 Township of South Stormont MONTHLY ACTIVITY SUMMARY Administration and Corporate Services
To: Council From: Loriann Harbers Date of Meeting: November 10, 2020 Reporting Month: October 2020 Subject: Monthly Activity Summary-Director of Corporate Services/Clerk
Work Completed: Preparation of reports and correspondence related to October Council meetings Participated in Ontario East virtual conference Community Planner interview(s) Facilities/Projects/Road Tour Vendor meetings to co-ordinate telecommunications review and phone system replacement Regular Directors meetings Development Charges Kick off meeting Budget software agreement negotiation Meetings concerning “Responsible Pet Ownership” IT prep for new staff, upgrades and installation of software, mobile devices and laptops eScribe closed meeting implementation Several opportunities to trouble shoot issues relative to iCity and Central Square for associated with access and printing Processing daily messages and service requests including tax and utility, building permits, burn permits, landfill questions, by-law and miscellaneous Covid-19 related inquiries.
Work in Progress: Development of South Stormont Heritage Register Processing of Freedom of Information requests – on-going Review of pet licensing software options Telecommunications review Town Hall phone system replacement Animal control program review and development of RFP Forrester Drain relocation under Drainage Act Cemetery Master Plan Implementation Online Business Directory enhancement – addition of photos
Page 20 of 56
Verifying individual website pages meet accessibility requirements Building Software and By-law Fire Department Software and Establishment By-law Disaster Recovery – Business Continuity Plan IT Managed Services project / EM+S Project Governance Review (closed meeting and procedural by-law) Water / Wastewater computer upgrade/software upgrade/service agreement project. RACI/support agreement is underway with next steps being the purchase of replacement computers and upgrading the SCADA software.
Other Updates:
AMCTO Zone 6 The Director of Corporate Services/Clerk has agreed to serve as a member of the executive of the AMCTO zone 6. This will involve supporting the organization via education and zone development.
Temporary Reception Area and Office re-location The necessary reception area renovations are nearing completion and as such the main reception area will open this week. Thereafter, phase 2 of the project, including individual office re-location will begin in coming days.
AccessE11 complaint breakdown by department for October, 2020:
Department Requests
Public Works 54 Fire & By-Law 27 Parks & Recreation 5 Building 4 Total 90
* Of note, 12 of the above requests were received via the Township’s website
Page 21 of 56 Township of South Stormont MONTHLY ACTIVITY SUMMARY Finance Department
To: Council From: Yun Ke Ni Date of Meeting: November 10, 2020 Reporting Month: October 2019 Subject: Monthly Activity Summary - Director of Finance/Treasurer
Work Completed:
Treasurer transition; Bank, Vadim, MPAC setting up; 2021 budget preparation meetings with directors Oct 22- Oct 27; 2021 budget working sheets preparation; new drafted structure of chart of account and first assessment.
Work in Progress:
new chart of accounts consultation: expecting feedback form directors, finance team and staff. Working with consultant to determine the structure of new chart of accounts and plan for next 3 stages of process 1. complete the account mapping between old chart and new chart; 2. transfer balances from old accounts to new accounts; 3. testing and evaluation of transition;
2021 budget process: 1. Provide financial support to other departments to complete operation forecasts; 2. Update 2020 project actual expenses accordingly; 3. Communicate with departments about potential projects with detail information, such as project timeline, funding resources and department capacities; 4. Collect 2021 budget related information, such as 2021 CPP, EI, WCB rates Development charge study: understanding financial applications of development charge and prepare related financial information; Service delivery and processes review: provide information from financial processes; New budget software: communicate with software vendor and prepare the plan to install & implement new budget software; Page 22 of 56 Payroll outsourcing: analyze current payroll process to determine the requirements for potential vendors;
Financial analysist position: complete position hiring and provide orientation of financial functions;
2020 audit planning meeting.
Page 23 of 56 Township of South Stormont MONTHLY ACTIVITY SUMMARY Fire and Rescue Department
To: Council From: Gilles Crepeau, Fire Chief Date of Meeting: November 10, 2020 Reporting Month: October 2020 Subject: Monthly Activity Summary-Fire Chief
Work Completed: October 1: Pump 2 inspection at Battlesheild October 2: meeting on development in Ingleside and Responsible Pet Ownership meeting October 5: SMT Meeting October 6: Review 3rd quarter payroll and EOHU meeting October 7: Responsible Pet Ownership meeting and review kennel license process October 8: Review Annual Emergency Response Plan October 12: Review Tanker Shuttle Accreditation Plan October 14: SMT Meeting and Council Meeting October 19: SMT Meeting October 20: EOHU Meeting October 21: Tanker Shuttle Accreditation Meeting October 27: Responsible Pet Ownership meeting, EOHU Meeting October 28: Chiefs Meeting and follow up on Island Rd by-law complaint October 30: SMT Meeting
Work in Progress: Inspection Orders and concerns from Township residents. Smoke Alarm and Carbon Monoxide Program ongoing. Home Safe Home Program. Continuing review of SSFR SOGs. Implementation of NFPA Training Program for SSFR Members ICO Software COVID-19 Protocols for SSFR Monthly NFPA Training for F/F 1&2 Responsible Pet Ownership By-law Pump 2
Training Station 1 Station 2 Station 3 Station 4 Tanker Shuttle Tanker Shuttle Tanker Shuttle Tanker Shuttle and Auto Extrication
Fire Prevention Inspections: 7 Fire Safety Plan Review: 3 Fire Responses: 3 Plan Review: 2 Training (webinars): 2 Page 24 of 56 Public Education: Monthly video on social media Incident Summary
Date Incident Response Type Total Responders October 4 Mille Roche Road Sight of Smoke 8 October 6 County Road 12 Burn Complaint 4 October 8 Elm Street Elevator Rescue 4 October 9 Forest Hill Drive Activated Smoke Alarm 4 October 9 Highway 401 MVA 8 October 12 Highway 401 MVA 8 October 14 County Road 18 CO Alarm Activated 6 October 15 Highway 138 Smoke Alarm Activated 6 October 16 Stephen Street Structure Fire 16 October 16 Long Sault Parkway MVA 6 October 17 Richmond Drive Vehicle Fire 6 October 21 Richmond Drive MVA 8 October 23 Highway 138 Smoke Alarm Activated 6 October 24 Melba Street Public Service 4 October 25 Mille Roches Road Activated Smoke Alarm 6 October 25 Bush Glen Road Activated CO Alarm 6 October 30 Highway 401 MVA 6
Municipal Law Enforcement Officer Report Reported cases investigated:
Animal Control – Dog Issues 4 Animal Control – Others Assist Other Department 1 Fences Fires 4 Nuisance 1 Parking/Traffic 2 Permits/Licences Pool Fences 1 Property Standards – Buildings 1 Property Standards - Lawns 3 Property Standards - Other 3 Property Standards – Vehicles, Debris Waste Management Zoning 6 Miscellaneous Totals 26 PON’s issued 4 Parking Tickets issued 5 Page 25 of 56 Township of South Stormont MONTHLY ACTIVITY SUMMARY Parks and Recreation Department
To: Council From: Kevin Amelotte Date of Meeting: November 10, 2020 Reporting Month: October 2020 Subject: Monthly Activity Summary - Director of Parks and Recreation
Work Completed: October 2: Site meeting with Hydro to review electrical panel project October 6: Meeting with EOHU regarding changes to facility guidelines October 13: SDG Recreation Networking Group meeting October 13: Meeting with Architect Firm for Heritage Centre options October 14: Regular Meeting of Council October 14: Delivery of Fall/Winter Community Guides October 15: Meeting with Consultants for Parks and Rec Master Plan October 21: Grant review meeting with the Province October 22: Service Delivery meeting with Consultants October 22: Contractor meetings at Lost Villages (Painting and Masonry) October 26: Meeting with EOHU regarding changes to facility guidelines October 28: Regular Meeting of Council October 29: Road and Facility Tour
Work in Progress for Director and Coordinator:
Development and implementation of recreation facilities policies and standard operating procedures (on-going) Continued development of the Recreation Master Plan Update the lease agreement for the Lost Villages Historical Society Research options for the Raisin River Heritage Centre Park naming policy review (Corporate Services) Research for potential grant applications for 2021 projects Development of virtual and in-person programs for Fall/Winter Contractor meetings and preparation for capital maintenance projects Implementation of site plan projects for the Lost Villages Museum Service Delivery Review Policies for operations of facilities during COVID-19 pandemic Financial analysis of lost revenue and impact on expenses due to COVID-19 Research and preparation for 2021 budget deliberations Pay equity training and review of unionized positions
Page 26 of 56 Other Parks and Recreation Updates:
Adult & Senior Activity Kit Program: Staff is working on releasing a new program that will have adults and seniors register for weekly activity kits to be completed at their own home. Kits will include a wide range of arts-and-crafts activities as they follow the instruction sheets provided. This program was developed during the summer as an opportunity for adults and seniors who are looking for alternate activities during the current pandemic.
Flyers are currently being delivered to all homes and the program is scheduled to start the week of November 16th. Activity kits will be delivered to homes and participants will have an opportunity to win prizes from a variety of South Stormont businesses.
Capital and Maintenance Project Updates: - Lost Villages Museum: o Small masonry repairs identified as health and safety concerns for two fire pits and the flower bed walls are now complete. o Painting contractors have completed the work on the exterior of the School house. The exterior of the church is prepped for painting but will likely need to be completed in Spring 2021. o Replacement of the exterior doors and installation of automatic door openers is anticipated to be completed in 2020 as per our grant requirements.
- Ingleside Ball Diamond: Hydro has rescheduled the disconnect of the electrical service to the Ingleside Community Park for until November 10th. The new storage shed is complete and will be installed the week of November 9th. It is anticipated that this project will be completed in 2020.
- St. Andrews West Pool: Following the completion of the sandblasting, contractors are now repairing and patching all areas that were identified as concerns. Painting of the concrete pool walls will take place in Spring 2021.
- Outdoor Rinks: Small maintenance has continued at a variety of locations with anticipation of the outdoor rink season. Staff is also working with volunteers to provide them with the supplies required to maintain the ice. As per facility guidelines, rink houses in St. Andrews West and Newington will not be open to the public this year, they will only be used for volunteers. Staff is delivering additional picnic tables to outdoor rink locations for skate tying. Page 27 of 56 Township of South Stormont MONTHLY ACTIVITY SUMMARY Planning and Building Department
To: Council From: Peter Young Date of Meeting: November 10, 2020 Reporting Month: October 2020 Subject: Monthly Activity Summary- Director of Planning/Building
Work Completed:
October 2, 2020 – Meeting with Wills Transfer consulting team October 5, 2020 – Director’s meeting October 6, 2020 – Housekeeping Zoning Open House meeting October 13, 2020 – Meeting with RRCA October 13, 2020 – Committee of Adjustment October 14, 2020 – Meeting regarding LS Industrial Development October 14, 2020 – Regular Council meeting October 15, 2020 – Director’s meeting October 19, 2020 - Director’s Meeting October 23, 2020 – 2021 budget meeting October 28, 2020 – Regular Council meeting October 29, 2020 – Road tour October 30, 2020 - Director’s meeting
Monthly: Met over phone, Teams or in person with individuals regarding development applications, zoning letters for property purchases, regular planning inquiries.
Delegated Authority October 5, 2020 – Provided severance comments for B-59-20 – New lot on Power Dam Drive October 20, 2020 - Provided severance comments for B-68-20 and B-69-20 for two new lots on Black River road. October 27, 2020 – Provided severance comments for B-75-20 and B-76-20 for two lot additions on Dafoe Road
Planning Processes: The following table provides an overview of the number of planning applications/processes administered by the Township
Page 28 of 56
Process/Application 2018 2019 2020 Consents 18 22 17 Zoning Amendment 16 14 10 Official Plan 0 1 0 Amendment Minor Variances 14 20 9 LPAT Hearings 0 1 2 Site Plan Control 3 6 5 Part Lot Control 5 1 7 Removal of Holding 3 1 2 Temporary Use By- 0 1 0 law Deeming By-law 0 0 0 Draft Plan Sub. 25 24 0 Approved Lots Registered Sub. Lots 8 0 24
Work in Progress: Increase in emails and inquiries Public meetings and hearings are virtual for the rest of the year. Long Sault Boundary Study was approved by County Council and is now in effect. A report will be coming forward with several recommended future boundary changes. Waterfront & Parks and Recreation Master Plan Updates – Sierra Planning and Management and The MBTW Group have been retained to update the Waterfront Plan and Parks and Recreation Master Plan. Consultation has been completed and initial meetings were held with SLPC, which has endorsed the plan. Staff are reviewing the draft report; it will be circulated to the Committee for comment. Housekeeping Update – The Housekeeping By-law VI public meeting took place in October 28, 2020 and the by-law is planned to be presented to Council in November.
Page 29 of 56
Building Department Activities Chief Building Official October 2020
Building Permit statistics report for Oct 2020 with a comparison to Oct 2019: Permits Permits Issued Same Period 2019 Difference 2020 Oct YTD Oct YTD Oct YTD Residential Total Units 12 72 3 48 9 24 Single 10 59 3 41 7 18 Semi 0 7 0 3 0 4 Rowhouse 0 0 0 0 0 0 Apartment 0 0 0 0 0 0 Additions/Renos 6 37 6 58 0 -21 Accessory Bldgs 4 34 1 41 3 -7 Commercial 0 2 0 0 0 2 Add/Reno/Access 0 0 0 2 0 -2 Industrial 0 3 1 1 -1 2 Add/Reno/Access 0 0 0 2 0 -2 Institutional 0 0 0 0 0 0 Add/Reno/Access 0 1 0 3 0 -2 Demolition 0 5 1 8 -1 -3 Pools 1 19 0 6 1 13 Other 1 12 0 6 1 6 (Farm/Tent/Solar) TOTAL 22 179 12 171 10 8
Total Construction Value Month $3,789,516.00 $1,183,175.00 $2,606,341.00 YTD $41,294,446.00 $17,218,694.00 $24,075,752.00 YTD – Year to date
Work Completed: October 6 & 15/20 – Wales Village Subdivision/Manning Road drain project. Met Public Works Supervisor onsite. Met owners to review required work. October 6/20 – Onsite visit - building without the benefit of a Building Permit complaint (Colonial Drive). October 7 & 14/20 – Called and visited onsite and reviewed issue with the developer - rear yard drain concern – Eleanor Drive. October 13/20 – Attended pre-consultation meeting with Director of Planning & Building & contractor for Warner Drive property. October 14/20 – Colonial Drive onsite visit - complaint received regarding building without the benefit of a building permit. Page 30 of 56
October 15 & 16/20 – Complaint received for Myers road property – construction without the benefit of a building permit. October 16/20 – Onsite follow-up at Highway 138 property - construction without the benefit of a building permit. October 16, 20, 21 & 22/20 – Onsite follow-up at County Road #36 property - construction without the benefit of a building permit. October 21/20 – Edwards Road property - construction without the benefit of a building permit. October 21/20 – Reviewed lot grading plans (as-built) with P. Eng. – Plans to be revised to correct reverse grade on Beech Street rear swale. October 21/20 – Ault Street property - construction without the benefit of a building permit. October 27/20 – Onsite follow-up at Willy Allan Road property - construction without the benefit of a building permit. October 29/20 – Attended Cloudpermit software meeting at the Municipal office boardroom. The department issued 22 building permits. The department carried out 180 building inspections. The department released 3 lot grading deposit. The department closed 11 building permits (see below).
Permit Closed Number Issue Date Address Work Description Date 15536 HOOPLE 2020-155 2020-08-14 SEVENTH RD DEMOLITION - Accessory Building 2020-10-02 2020-147 2020-08-14 80 ST LAWRENCE ST DECK 2020-10-19 2020-112 2020-07-16 5 WINDERMERE DR CONNECT TO MUNICIPAL WATER SYSTEM 2020-10-09 2020-100 2020-08-04 7 HEATHER CRES SHED 2020-10-14 2020-092 2020-07-20 36 BARNHART DR INSTALLATION OF NEW WINDOW 2020-10-22 2020-032 2020-04-29 80 SAUNDERS AVE ROOF FOR EXISITING DECK 2020-10-21 16259 NORTHFIELD SINGLE DETACHED DWELLING W/ATTACHED GARAGE (1 2020-031 2020-05-11 RD UNIT) 2020-10-28 2019-024 2019-03-18 3450 MARYDALE AVE DETACHED GARAGE 2020-10-13 SINGLE FAMILY DWELLING W/ATTACHED GARAGE (1 2019-009 2019-03-22 15557 MANNING RD UNIT) 2020-10-27 2017-191 2017-12-11 17420 COUNTY RD 44 RENOVATION TO SINGLE DETACHED DWELLING 2020-10-27 2012-001 2012-01-18 4640 LAWSON RD GARAGE WITH CARPORT 2020-10-02 Total Closed 11
Page 31 of 56 Work in Progress:
Wales Village Subdivision/Manning Road rear lot grading proposal. Majority of the construction has been finished with final grading, topsoil and seeding to be completed in the spring. Woodlands Villa Addition/Renovation construction is ongoing. Review and comment on planning application circulations. Monthly building permit statistics/information report provided to MPAC, CMHC, Tarion, Stats. Can. & South Stormont Website. Open building permits – Staff continue to work on closing dormant files. Lot grading review and/or release of deposits. United Counties staff have provided part time staff (student) to prepare the Lot Grading GIS layer. This project has been interrupted by the current Covid-19 pandemic. Building inspection, reports, code compliance, reviews & interpretations. On-going meetings with developers, contractors, agencies and property owners to review development proposals. Lawyer’s letters prepared regarding outstanding Ontario Building Code work order/inspection reports.
Page 32 of 56 Township of South Stormont MONTHLY ACTIVITY SUMMARY Public Works Operations
To: Council From: Ross Gellately Date of Meeting: November 10, 2020 Reporting Month: October 2020 Subject: Monthly Activity Summary-Director of Public Works
Work Completed:
October 14 – RFP 14-2020 – Selection Team meeting October 15 – TCC – St. Lawrence River Institute – Funding Application Climate Change October 16 – Virtual meeting – WSCS – Level of Service - Environmental Services October 22 – Meeting with PW Lead hands and Supervisor – Winter Patrol
Work in Progress:
Kraft Heinz: o Further discussions of 2012-2018 operating cost reconciliation Ingleside Wastewater Treatment Plant Design: o Review of Draft Tech Memos o RFP for Pre-selection of Equipment – reviewing submissions. Regional Waste Management Study o Collection/analysis of data from participating local municipalities By-law review: o Waste Management o Municipal Water Trillium Landfill – working towards Guideline B7 (Reasonable Use) Valade Road Bridge o Structural Analysis completed o Proceeding with tender drawings and construction estimates 2021 Budget preparations Tender/RFQ Preparation o Post Road Pumping Station – Instrumentation upgrades Project Management o Lakeside Drive Reconstruction o Office Renovations Ongoing site plan, subdivision plan reviews Personnel issues including performance management program, WSIB open file, recruitment, etc.
Page 33 of 56 Recruitment – Public Works Coordinator Position o Interviews o Employment offer presented/accepted Insurance files
DRAINAGE REPORT
Work Completed
Trapping Report o Beavers Trapped May 12 o Year to date 102
Work in Progress:
Maintenance Requests for maintenance have been received for the following Municipal Drains: o Stoney Creek Drain - upper section . DFO, CA and MNR approvals expired . Deferred to 2020 o Murray Drain . Request for 2017 maintenance . Approvals received . Spoils levelled . Waiting on MTO to maintain Highway 401 portion o County Rd 18 Drain “B” . Request for 2017 maintenance . Approvals received . Work to begin mid-August, 2020 o Beaver Creek Drain . Request for 2018 maintenance . Approvals sent to DFO, CA and MNR . Site meeting November 13, 2018 . Work to begin mid-August, 2020 o RE Rombough Drain . Request for 2020 maintenance. . Approvals sent to DFO, CA and MNR o Waldroff Branch of Quinn Drain . Request for 2018 maintenance . Deferred to 2021 o McIntosh Drain . Request for 2020 maintenance o Beckstead Branch of Old Hoople Creek Drain . Request for 2020 maintenance . Approvals sent to DFO, CA and MNR . Approvals received.
Page 34 of 56 . Site meeting complete . Work complete o Gallinger Drain . Request for 2020 maintenance. . Approvals sent to DFO, CA and MNR . Approvals received. . Site meeting scheduled o Sullivan Branch of Dunbar-Campbell-Adams Drain . Request for 2020 maintenance . Approvals sent to DFO, CA and MNR. . Approvals received. . Site meeting scheduled.
Page 35 of 56
Township of South Stormont KEY INFORMATION REPORT Parks and Recreation Department
To: Council From: Kevin Amelotte – Director of Parks and Recreation Date of Meeting: November 10, 2020 Subject: Temporary Closure of Lancer Centre
Background: On August 14th, The Township was informed by the Upper Canada District School Board (UCDSB) that all indoor Community Use Facilities within their jurisdiction would not be accepting requests for rentals due to the current pandemic, and that this decision would be reviewed again the week of October 5th. This decision forced staff to delay the start of all Township operated programs that were planned to start in September.
On October 6th, the Township was again informed by the UCDSB that the decision to keep the indoor facility closed for public rentals was extended until at least January 25, 2021. Since this time staff has reached out to the Risk and Community Outreach Coordinator, in charge of the Community Use of Schools Programs for the UCDSB, to inquire about any exemptions that could be made for the use of the Lancer Centre for Township operated programs. Staff had hoped that since the Lancer Centre is within a section of the school that is no longer accessed by students that an exemption could be considered, and if needed, offered the service of Township staff to enter and perform the necessary cleaning and disinfection required to operate programs.
On both occasions, the request was denied citing the following reasons; - The focus currently is to ensure the cleanliness of their facilities to ensure the continued health and safety of students, teachers, and all support staff. - This is an UCDSB wide decision for all indoor facilities. Offering exemptions to one municipality would not be fair to all the others who also take advantage of their facilities to operate programs. - When the decision is made to reopen schools for community programs, the operation and cleaning will be done by UCDSB janitorial staff.
Discussion: During a regular season, the Township offers several recreational programs out of the Lancer Community Centre, and many groups were disappointed that programs are currently cancelled.
At the request of residents, staff had been working to find other potential space options for a pickleball rental group that traditionally had been using the Lancer Centre 2 to 3 times per week, however the only available location with the proper
Page 36 of 56 space and equipment was in Cornwall and many felt it would not be successful if they had to travel that far.
As Council is aware, one member of the pickleball group has sent an email to the local school board trustee asking that the matter be revisited, and that the Township be granted access to the Lancer Centre for community programs. Should Council wish to endorse this request further, it is the recommendation of staff that a letter from the Mayor be prepared and sent to the School Board Trustee and the Community Outreach Coordinator at the UCDSB.
Page 37 of 56 Township of South Stormont ACTION REQUEST Public Works Operations
To: Council From: Ross Gellately Date of Meeting: November 10, 2020 Subject: Caneau Drinking Water Quality Management System (DWQMS)
Recommendation: That Council acknowledge receipt of 2020 Caneau Drinking Water Quality Management System (DWQMS) Management Review including the following documents: a. DWQMS Management Review Procedure; and b. DWQMS Management Review Checklist that identifies aspects of the system with status update and action items, if required, for each. c. Management Review Action Item.
Executive Summary: Under Caneau’s DWQMS, a Management Review must be conducted annually. All Caneau employees participate and review all aspects of the DWQMS system. These are clearly identified in the Management Review Procedure.
Following the Management Review, Top Management ensure that the Owner receives consistent, timely and focused information about the DWQMS. Caneau’s Management Review was conducted on October 26, 2020, the results of which are being provided to Council for acknowledgement.
Additional background information is available, including risk assessment and infrastructure reviews. Please advise should you wish to receive the full document.
Comments/Observations: Members of Council, representing the Owner, acknowledge their responsibility to ensure the provision of all necessary resources for the maintenance of the waterworks infrastructure and the Quality Management System.
Others Consulted: Bill Bryce, President Caneau Water and Sewage Operations
1 Page 38 of 56 Caneau Water & Sewage Operations Inc. Drinking Water Quality Management
System Document Title: QMS Management Review Procedure QMS Reference: QMS SYS-P12 Revision Number: v3 Revision Date: May 28, 2019
QMS Representative: Cameron Matheson
QMS Management Review Procedure
1. Procedure Description This document explains the method by which annual Management Reviews of Caneau’s drinking water quality management system are conducted. The procedure includes: o Who participates in the reviews, o What information is used during the process, o How action items are generated and followed up, and o What records are produced and how outcomes are communicated.
2. Reason For Procedure This procedure was written in response to the requirements of the DWQMS. Caneau Water and Sewage Operations Inc. recognizes that support and oversight of the drinking water QMS is an important role fulfilled by Top Management. The Management Review process supports a high level of connection and familiarity between Top Management and the QMS, and enables focused and effective decision making regarding how to best improve and maintain the quality management system. In following the Management Review procedure, Top Management ensures that the Owner receives consistent, timely, and focused information about how the QMS is functioning. Additionally, the process affords an opportunity to reinforce with the Owner the resources that are required to continue to maintain and improve the quality management system.
3. Responsibility The QMS Representative is responsible for: o Setting the date of the Management Review and communicating this date to Top Management, o Preparing all materials for the Management Review, o Participating in the Review, o Ensuring that all records from the meeting are kept according to the QMS Records Control Procedure (QMS SYS-P2), o Ensuring that all action items generated are diligently followed-up, and o Ensuring that the QMS Operational Plan Manual (QMS SYS OP-PLAN) and associated procedures are updated, as required, in response to action items resulting from the Management Review process.
Page 1 of 4 v3 May 28, 2019
Page 39 of 56 Caneau Water & Sewage Operations Inc. Drinking Water QMS QMS Management Review Procedure (QMS SYS-P12)
Top Management is responsible for: o Assembling the Management Review Team and notifying participants of the scheduled date, o Leading the Management Review, and o Ensuring that the results of the Review are effectively communicated to the Owner in keeping with the QMS Communications Procedure (QMS SYS-P9).
4. Definitions None.
5. Procedure
5.1 Scheduling and Frequency 5.1.1 The QMS Representative is responsible for setting the date of the Management Review and communicating this date to Top Management. This meeting is included in the QMS review schedule and informs the timing of that process. 5.1.2 Management Reviews are to occur, at a minimum, once every calendar year. However, at any point during the year, the QMS Representative, Top Management or the Owner may request a Management Review take place to address issues perceived to require timely evaluation and response.
5.2 Management Review Team 5.2.1 Once the date of the review has been set, it is Top Management’s responsibility to assemble and notify the Management Review Team. 5.2.2 At a minimum, the team must include Top Management and the QMS Representative.
5.3 Review Preparation The QMS Representative is responsible for the preparation of all materials for the Management Review. These materials will be distributed to the Management Team prior to the Management Review and will include data and/or summaries (in keeping with the preferred format of the Management Review Team) to facilitate evaluation of the following review items: a. Incidents of regulatory non-compliance, b. Incidents of adverse drinking-water tests, c. Deviations from critical control point limits and response actions, d. The efficacy of the risk assessment process, e. Internal and third-party audit results, f. Results of emergency response testing, g. Operational performance, h. Raw water supply and drinking water quality trends, i. Follow-up on action items from previous management reviews, j. The status of management action items identified between reviews, k. Changes that could affect the QMS,
Page 2 of 4 v3 May 28, 2019
Page 40 of 56 Caneau Water & Sewage Operations Inc. Drinking Water QMS QMS Management Review Procedure (QMS SYS-P12)
l. Consumer feedback, m. The resources needed to maintain the QMS, n. The results of the infrastructure review, o. Operational plan currency, content and updates, p. Staff suggestions, q. Best management practices, including any published by the MOECC, r. QMS Corrective Actions, and s. QMS Preventative Actions.
5.4 Identification of Deficiencies and Determination of Action Items 5.4.1 The Management Review Team considers the data summaries provided and uses them to evaluate the overall effectiveness of the QMS. This review takes the form of a discussion of each review item (listed above) using the QMS Management Review Checklist (QMS SYS-F12) as a place to record notes and comments. 5.4.2 To measure and track the performance of its QMS, the Management Review Team shall review and consider best management practices (including any published by the MOECC), review CARs since the previous Management Review, and review actions taken with respect to potential non-conformities and opportunities for improvement since the previous Management Review, all consistent with the QMS Continual Improvement Procedure (QMS SYS-P13). 5.4.3 For all deficiencies that are discovered, the Management Review Team identifies: o Action items required to address and correct the deficiency, o Personnel responsible for ensuring the action items are followed-up, and o Schedules specifying the required completion date of all action items. 5.4.4 The deficiencies, action items, personnel responsible and completion dates are recorded in the QMS Management Review Action Item Form (QMS SYS-F8).
5.5 Record Keeping The QMS Representative is responsible for ensuring that all records from the meeting are kept according to the QMS Records Control Procedure (QMS SYS-P2). These records will include: o A copy of the summary information provided to meeting participants, o The Management Review Checklist (QMS SYS-F12), and o Completed Management Review Action Items Forms (QMS SYS-F8).
5.6 Communication With Owner 5.6.1 Top Management is responsible for ensuring that the results of the Management Review are effectively communicated to the Owner. This is accomplished by distributing the completed Management Review Action Items forms and
Page 3 of 4 v3 May 28, 2019
Page 41 of 56 Caneau Water & Sewage Operations Inc. Drinking Water QMS QMS Management Review Procedure (QMS SYS-P12)
Management Review Checklists, along with a summary note (if required) to the Township’s Public Works Manager and CAO. 5.6.2 Top Management will attend a follow up Township Council meeting, as required, to discuss the outcomes of the Management Review and to answer any questions the Owner may have.
5.7 Follow Up 5.7.1 Once the personnel identified as being responsible for actions items have addressed and corrected the root causes of the identified QMS deficiencies, they communicate the outcomes and changes to the QMS Representative. 5.7.2 If modifications to the QMS Operational Plan Manual (QMS SYS-OP PLAN) and associated procedures are required as a result, the QMS Representative ensures the document is updated and the changes are effectively communicated to impacted personnel.
6. Associated Documents o QMS Operational Plan Manual o QMS Records Control Procedure (QMS SYS-P2) o QMS Communications Procedure (QMS SYS-P9) o QMS Management Review Action Item Form (QMS SYS-F8) o QMS Management Review Checklist (QMS SYS-F12) o QMS Continual Improvement Procedure (QMS SYS-P13) o DWQMS Element 20
7. Revision History
Notes/Changes from Previous Version Date Reviewer Approver Version
v1 September 15, Chris Eamon/Rick Eamon Jennifer McNeely Initial document version. 2009
v2 June 14, 2013 Rick Eamon Jennifer McNeely Removed references to South Dundas
v3 May 28, 2019 Bill Bryce Cameron Matheson Updated to include additional Management Review items based upon Continual Improvement. See Sections 5.3 and 5.4. Updated timing of review to every calendar year. Removed reference to Assistant Manager in review team. Update QMS Rep to Cameron Matheson.
Page 4 of 4 v3 May 28, 2019
Page 42 of 56 Caneau Water & Sewage Operations Inc.
Drinking Water Quality Management System Document Title: QMS Management Review Checklist QMS Reference, QMS SYS-F12 v2 May 28, 2019 Revision No. and Date:
QMS Representative: Cameron Matheson
QMS Management Review Checklist A copy of this checklist, once completed, is to be forwarded to the Owner, along with Management Review Action Item forms. Management Review Participants Date of Review Chris Eamon, ORO October 26, 2020 Bill Bryce, President Period Under Review Aug 2019 to October 2020 Drinking Water Systems Included in this QMS Evaluation Long Sault-Ingleside Regional, Newington, St. Andrew’s Conclusions and Recommendations (key messages about how the QMS is working)
Caneau’s QMS is functioning and has adequate resources.
Caneau underwent a third-party surveillance audit in June 2020 and succeeded in retaining its certification. The audit concluded that all aspects of Caneau’s QMS had been implemented and were effective, including procedures for QMS documentation, internal audits, management reviews and continual improvement.
Staffing levels are adequate and communication between Caneau and the Township is occurring at all levels. Monthly operations meetings were re-initiated in 2019 and continued through 2020 to include Top Management from both the Township and Caneau as well as operations personnel and QMS administrators. Ongoing, ad hoc communication takes place between Top Management at the Township and Caneau on at least a weekly basis and consistently covers operational, financial and administrative issues.
Caneau’s QMS was updated in 2020 to incorporate feedback from the 2019 third- party re-accreditation audit as well as the 2019/2020 MOECP drinking water compliance inspections.
Page 1 of 6 v2 May 28, 2019
Page 43 of 56 Caneau Water & Sewage Operations Inc. Drinking Water QMS QMS Management Review Checklist (QMS SYS-F12)
Action Items (complete a QMS SYS-F8 form for each) Caneau Top Management to confirm, by December 15th, 2020, that certain essential elements of annual “DO” items within the QMS have been accomplished for 2020. Due to operational issues and personnel schedules in 2020, the timing of these tasks has been somewhat delayed as compared with previous QMS cycles.
Top Management will confirm that the following are completed by December 15, 2020:
1. Annual review of controlled documents 2. Comprehensive Risk Assessment, including updates to CCP procedures and the Operational Plan, as required 3. Operator competency reviews 4. Emergency Preparedness training
Discussion Item Notes, Comments
Period Under Review: Aug 2019 to October 2020
Long Sault/Ingleside Regional Drinking water system and a. Incidents of regulatory Newington Drinking Water System: one set of quarterly non-compliance samples (Q3) for nitrate/nitrite were not collected in 2019.
One adverse (TC) result at Long Sault WWTP, April 2020. b. Incidents of adverse- Required reporting, resampling and retesting completed water tests and notice of Issue Resolution provided by Caneau in April 2020.
Long Sault – none c. Deviations from critical control point limits and Newington – none response actions St. Andrew’s - none
Required list of MOECC hazards incorporated into risk d. The efficacy of the risk assessment procedure and risk assessment outcomes in assessment process 2019. Annual Review conducted in June 2019 and Risk Assessment Procedure updated in 2020. Comprehensive
Page 2 of 6 v2 May 28, 2019
Page 44 of 56 Caneau Water & Sewage Operations Inc. Drinking Water QMS QMS Management Review Checklist (QMS SYS-F12)
Risk Assessment is an outstanding item for 2020 at the time of this Mgmt. Review.
Internal audit completed September 2020 with zero non-conformances and a number of opportunities for e. Internal and third-party improvement. Third party surveillance audit conducted audit results in June 2020, resulting in no non-conformances, one opportunity for improvement and a recommendation of continued certification for Caneau.
2019 Emergency Response Testing completed in August f. Results of emergency and September 2019. Emergency Response Testing for response testing 2020 is an outstanding item at the time of this Mgmt. Review.
Long Sault – Train #2 membranes were replaced in October 2020. The WTP’s ability to produce water was limited in Spring 2020 due to Train #2’s very quick decline in operational performance while raw water was still cold and demand for treated water was simultaneously increasing. Effectively, the filtration membranes (Zeeweed) in Train #2 deteriorated quickly towards the end of their effective life. Train #1 and Train
g. Operational performance #3 membranes will be included as a capital budget recommendation for 2021. Spring hydrant flushing was deferred in 2020 due to production challenges at the WTP. Newington – nothing new to report. Pressure tanks replaced in 2019 are operating well. St. Andrew’s - none
Long Sault – no changes and no issues h. Raw water supply and Newington –Nitrates in Kraft Well continue to be drinking water quality monitored. trends St. Andrew’s – no changes and no issues.
i. Follow-up on action items No action items from previous review. from previous management reviews
Page 3 of 6 v2 May 28, 2019
Page 45 of 56 Caneau Water & Sewage Operations Inc. Drinking Water QMS QMS Management Review Checklist (QMS SYS-F12)
j. The status of management action items None identified. identified between reviews
The Covid-19 Pandemic has had impacts on operational procedures at Caneau as we strive to provide safe and reliable drinking water while managing the safety of our staff. Communication of all types – including QMS k. Changes that could affect communication, has in some ways become more digital the QMS and less face-to-face. More aspects of the 2020 QMS cycle have been or will be conducted remotely than years past. Top Mgmt. expects that this will continue at least through 2021 and perhaps beyond.
Very limited consumer feedback and no customer l. Consumer feedback complaints that Caneau is aware of.
m. The resources needed to Resources are adequate and Caneau is well supported maintain the QMS by the Township.
n. The results of the All capital items for 2020 were approved by Council. infrastructure review
The QMS Plan was updated in May 2020 to reflect feedback from the 2019 on-site re-accreditation audit by SAI Global as well as the 2019/2020 MOECP drinking o. Operational plan water compliance inspections. SAI Global’s 2019 currency, content and feedback focused on the written descriptions of the updates drinking water systems within the main body of the QMS Plan itself. The MOECP’s compliance inspection findings led to improvements in Caneau’s Sampling, Testing and Monitoring Procedures.
Page 4 of 6 v2 May 28, 2019
Page 46 of 56 Caneau Water & Sewage Operations Inc. Drinking Water QMS QMS Management Review Checklist (QMS SYS-F12)
p. Staff suggestions None
This is a relatively new section of the Mgmt. Review, required by the updated DWQMS Standard v2.0. Caneau notes the following recommendations regarding best practices, as detailed in the MOE’s drinking water inspection reports for each sub-system:
Long Sault
“ The owner did not have a harmful algal bloom monitoring plan in place. The ministry has previously issued guidance via a letter asking systems to monitor for algal blooms and the updated Municipal Drinking Water Licence (MDWL) will now include harmful algal bloom (HAB) conditions related to monitoring, sampling and reporting.
q. Best management Recommendation: practices, including any By May 1, 2020, submit to the water inspector a published by the MOECC written plan and timetable detailing how this issue will be corrected.” (January 28, 2020 inspection) Note: Caneau updated QMS procedures relating to sampling, testing and monitoring, including algal bloom monitoring in particular, in response to the MOECP’s recommendation.
Newington None (January 7, 2020 inspection)
St. Andrew’s None (January 7, 2020 inspection)
Page 5 of 6 v2 May 28, 2019
Page 47 of 56 Caneau Water & Sewage Operations Inc. Drinking Water QMS QMS Management Review Checklist (QMS SYS-F12)
r. QMS Corrective Actions (any CARs since last Zero CARs from 2020 Internal Audit. review)
s. QMS Preventative Actions Based on MOECP compliance inspection results for (action taken on potential 2019/2020, Caneau improved its Sampling, Testing and non-conformities or Monitoring procedures and implemented changes with opportunities for operational staff and QMS Rep. improvement)
Ongoing: Top Mgmt. to investigate key metrics for the t. Other items (describe) business that may not already be included in this checklist.
Other Notes
Page 6 of 6 v2 May 28, 2019
Page 48 of 56 Caneau Water & Sewage Operations Inc.
Drinking Water Quality Management System Document Title: QMS Management Review Action Item Form QMS Reference, QMS SYS-F8 v2 October 26, 2020 Revision No. and Date:
QMS Representative: Cameron Matheson
QMS Management Review Action Item Form
Date Action Item # Response Required by (date) October 26, 2020 1 December 15, 2020 Action Item Assigned to Bill Bryce Deficiency Identified in Management Review Due to operational issues and personnel schedules in 2020, certain essential “DO” items within the QMS have been delayed relative to previous QMS cycles. Top Management wishes to confirm that these elements are completed within 2020 as they are outstanding at the time of the Management Review. Action Item Description/Instructions Top Management will confirm that the following are completed by December 15, 2020: 1. Annual review of controlled documents 2. Comprehensive Risk Assessment, including updates to CCP procedures and the Operational Plan, as required 3. Operator competency reviews 4. Emergency Preparedness training
Corrective Action Taken/Proposed – to be completed by Assigned Personnel and delivered to the QMS Representative
QMS Representative’s Final Notes and Date of Closure
Page 1 of 1 v2 October 26, 2020
Page 49 of 56 Township of South Stormont ACTION REQUEST Administration and Corporate Services
To: Council From: Loriann Harbers, Director of Corporate Services/Clerk Date of Meeting: November 10, 2020 Subject: Acknowledge Receipt of a Petition – Island Road Property
Recommendation: That Council acknowledge receipt of a petition requesting by-law enforcement action in relation to the standard of a property on Island Road.
Executive Summary: The Township’s procedural by-law provides regulations for the receipt of a petition. A petition has been received that meets the basic requirements for a South Stormont petition having 9 signatures from residents of South Stormont.
The petition has been provided to Council under separate cover in order to ensure personal information is protected.
The petition, in summary, requests the Township take action relative to property standards, zoning and noise by-laws specifically in relation to a property on Island Road.
Background: As a result of multiple complaints filed, Township staff, including the Municipal Law Enforcement Officer, Fire Chief and Director of Planning and Building have met with the current owner on site to develop a plan to address issues of concern.
Communication with the new owner continues and improvement has been noted. Staff will continue to monitor the situation and encourage action.
Financial Impact: There is no financial impact at this time.
Others Consulted: CAO Fire Chief Director of Planning and Building Municipal Law Enforcement Officer
1 Page 50 of 56 Township of South Stormont ACTION REQUEST Administration and Corporate Services
To: Council From: Loriann Harbers, Director of Corporate Services/Clerk Date of Meeting: November 10, 2020 Subject: By-law No. 2020-086 Authorize Extension of Canine Control Agreement
Recommendation: That By-law No. 2020-086, being a by-law to amend the terms of Schedule “A” to By-law No. 2019-020 being a Canine Control Agreement with the Townships of North Stormont, North Dundas, the Municipality of South Dundas and Kevin Casselman, be read and passed in open Council signed and sealed this 10th day of November, 2020.
Executive Summary: The current agreement for the Townships of North Stormont, North Dundas and the Municipality of South Dundas will expire on December 31, 2020. A two-year extension has been negotiated between Mr. Casselman and the four municipalities. Under the extension agreement the costs of the existing kennel facilities and equipment will continue to be shared between four municipalities, thereby providing some cost efficiencies. Approving the extension will allow time to explore the feasibility of a new kennel at a new location in addition to providing time for the Township to complete its Responsible Pet Ownership review.
Background: For several months, staff from the four municipalities (North and South Stormont and North and South Dundas) and the Canine Control Officer have been reviewing the agreement for shared animal control services. The previous agreement between the four Municipalities was for a two-year term and now requires renewal.
The group discussed the kennel, equipment, operations and maintenance, canine control services and increased costs for these services. The costs included in the attached schedule are annual amounts and are evenly split by the four Municipalities. The operational costs, maintenance, insurance, heat, hydro, capital costs, etc. are split equally among the municipalities.
South Dundas will continue to oversee the kennel operations. As the existing kennel is near the end of its lifecycle the proposed extension is intended to bridge the gap until such time that a new joint facility can be established.
1 Page 51 of 56
Options: 1. Extend the joint agreement for Animal Control Officer Services for the next two years. This is the recommended option as this is the most cost effective method. 2. Other.
Financial Impact: Sharing kennel facilities with three other municipalities offers cost efficiencies. The costs of the proposed agreement extension will be included in the 2021 budget.
Risk and Asset Management Considerations: Failure to extend the agreement will leave the Township without a kennel or animal control services.
Others Consulted: Townships of North Dundas, North Stormont and Municipality of South Dundas Animal Control Officer Fire Chief
Prepared by: Ashley Sloan, Deputy Clerk
2 Page 52 of 56 THE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
BY-LAW NO. 2020-086
BEING a by-law to amend By-law No. 2019-020 being a Canine Control Agreement with the Townships of North Stormont and North Dundas, the Municipality of South Dundas, and Kevin Casselman. ______
WHEREAS the Municipal Act, 2001, c. 25, s. 5 (1) provides that the powers of a municipal corporation are to be exercised by its council;
AND WHEREAS the Municipal Act, 2001, c. 25, s. 5 (3) provides that the powers of every council are to be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, as amended, indicates that a municipality may enter into an agreement with one or more municipalities or local bodies, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their boundaries;
AND WHEREAS Council of The Township of South Stormont did, on the 13th of March, 2019, pass By-law No. 2019- 020, being a by-law to authorize an Agreement with Kevin Casselman and the Townships of North Stormont, North Dundas, and the Municipality of South Dundas to provide Canine Control Services.
AND WHEREAS Council deems it necessary to amend By-law No. 2019-020, to extend the term of the Agreement and the operating costs.
NOW THEREFORE Council of the Corporation of the Township of South Stormont enacts as follows:
1. That the term of the Agreement attached as Schedule “A” to By-law No. 2019-020 be extended to December 31, 2022.
2. That Schedule A attached to the Agreement in By- law No. 2019-020 be rescinded and replaced with Schedule “A” as attached to this By-law.
3. All other relevant sections of By-law No. 2019-020 shall remain.
READ AND PASSED in open Council, signed and sealed this 10th day of November, 2020.
______Mayor
______Clerk
Page 53 of 56
SCHEDULE “A” By-Law No. 2020-086
OPERATING COSTS (4 Municipalities) (as of January 2020)
Kennel Costs include, but not limited to:
• heat • hydro • phone • repairs • septic clean-out • snow plowing • kennel cleaning - burial costs ______$65,000
- Insurance $2,700
- Stand-by Fee + CPI $46,531.41 (+ CPI in January 2021 and 2022)
- WSIB $1,700
Hourly Wage $20.46/hr. (+ CPI in January 2021 and 2022)
Disposal $0.00
Housing (food & kennel stay) $0.00
Mileage $.48/km
Page 54 of 56
THE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
BY-LAW NO. 2020-087
BEING a by-law of the Township of South Stormont to adopt, confirm and ratify matters dealt with by resolution. ______
WHEREAS the Municipal Act, 2001, c. 25, s. 5 (1) provides that the powers of a municipal corporation are to be exercised by its council;
AND WHEREAS the Municipal Act, 2001, c. 25, s. 5 (3) provides that the powers of every council are to be exercised by by-law;
AND WHEREAS in many cases action that is taken or authorized to be taken by the Township of South Stormont does not lend itself to the passage of an individual by-law.
NOW THEREFORE Council of the Corporation of the Township of South Stormont enacts as follows:
1. That the minutes of the meeting of the Township of South Stormont, held on October 28, 2020 are hereby adopted.
2. That the actions of the Council of the Township of South Stormont at the meeting of November 10, 2020 in respect of each motion and resolution passed and other action taken by the Council of the Township of South Stormont are, except where the prior approval of the Local Planning Appeal Tribunal or other authority is required by law, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this by-law.
3. That where no individual by-law has been or is passed with respect to the taking of any action authorized in or by the above-mentioned minutes or with respect to the exercise of any powers by the Township of South Stormont in the above minutes, then this by-law shall be deemed for all purposes to be the by-law required for approving and authorizing and taking of any action authorized therein and thereby or required for the exercise of any powers therein by the Township of South Stormont.
4. The Mayor and the appropriate officers of the Township of South Stormont are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of the Township of South Stormont referred to in the proceeding section.
Page 55 of 56
By-law No. 2020-087 Page 2
5. The Mayor, or in the absence of the Mayor, the Deputy Mayor and the Clerk, or in the absence of the Clerk, the Deputy Clerk, are authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of South Stormont.
READ AND PASSED in open Council, signed and sealed this 10th day of November, 2020.
______Mayor
______Clerk
Page 56 of 56