May 2021 Board Meeting Packet

Little Dixie Community Action Agency, Inc.

Board of Directors Meeting

M A Y 1 1 , 2 0 2 1 • 1 0 : 0 0 A M H E A D S T A R T A D M I N I S T R A T I O N O F F I C E 1 0 0 5 S . 5 T H S T R E E T - H U G O , O K L A H O M A

Our Mission:

To improve the lives of low-income individuals and families through service and collaboration leading to self-sufficiency. Board of Directors and/or Executive Committee Meeting Little Dixie Community Action Agency, Inc. Tuesday, May 11, 2021  10:00 a.m. Head Start Administration Office  1005 S. 5th Street  Hugo, Oklahoma  74743

This meeting will include videoconferencing or teleconferencing but there will be parties present at the LDCAA Head Start Administration Office, located at 1005 S. 5th St., Hugo, OK 74743.

The following Board Members will appear remotely via Zoom videoconference or teleconference: Brad Burgett Jia Johnson Cathie Carothers Vickie Leathers Kevin Cory Sandra Meeks Clinton Crawley Derek Porter Melissa Cress Dwight Satterfield Earl Dalke Leah Savage Brent Franks, Vice-Chairman Wade Scott Selena Franks Les Shumake Patsy Guess David Smith David Hawkins, Secretary/Treasurer William Smith, Chairman Andrea Henkel Vicky Wade Mark Jennings Craig Young

Public view/meeting access: https://us02web.zoom.us/j/7337464865 or 1-346-248-7799 Meeting ID: 733 746 4865

AGENDA

A. Call to Order and Invocation

B. Opening of Board Meeting – Roll Call, Declaration of Quorum, and Introduction of Guests

C. Consideration, Discussion and Vote to Accept Leah Savage as Appointed Representative for the City of Hugo, a Public Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

D. Consideration, Discussion and Vote to Accept Les Shumake as Appointed Representative for the Choctaw County Board of Commissioners, a Public Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

E. Consideration, Discussion and Vote to Select Julian Lumber Company as a Private Sector Entity on the LDCAA Board of Directors, Replacing Stacy Akard Insurance Agent (Pursuant to LDCAA Amended By-Laws, Article IV, Section 4; Article V, Section 8)

F. Consideration, Discussion and Vote to Accept Derek Porter as Appointed Representative for Julian Lumber Company, a Private Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2023)

G. Appointment of Mentor for New Board Member (Organizational Standard 5.7)

H. Finance/Audit/Loan Committee Report

Consent Docket - The following items of business indicated by brackets (I and J, K, L) may be voted upon by a single vote of the Board without discussion, unless and except for any item which any one of the Board desires to have discussion about at the meeting or withdrawn from the Consent Docket and handled individually in order immediately following the completion of the Consent Docket.

I. Consideration, Discussion and Vote to Approve April 2021 Regular Meeting Minutes (O.S. 5.5)

J. Consideration, Discussion and Vote to Approve March 2021 Financial Reports; Distribution of April 2021 Financials for June 2021 Consideration and Vote (O.S. 8.7)

K. Consider Submission of Resolutions/Grant Applications, Vote to Approve – $1,712,434 1. Measuring Criminal Justice Success Project – Pilot Site Request to the University of Southern Maine, Violence Against Women Act Measuring Effectiveness Initiative - $500 2. Coronavirus Response and Relief Supplemental Appropriations Act Grant Application (Transit Program) to the Oklahoma Department of Transportation - $204,785 3. PY 2020 Department of Human Services Low Income Home Energy Assistance Grant Application to the Oklahoma Department of Commerce/Community Development - $125,088 4. FY 2021 Network Supplemental Grant Request to NeighborWorks® America - $50,000 5. Letter of Inquiry to The Kerr Foundation, Inc. - $10,000 6. Grant to Increase Vaccination Coverage in Communities Experiencing Disparities Application to the Centers for Disease Control Foundation - $91,456 7. American Rescue Plan One-Time Supplement Application (Head Start/Early Head Start/EHS- Child Care Programs) and Non-Federal Share Waiver Request to the Administration for Children and Families, Office of Head Start - $678,416 8. 2022 Section 5311 – Formula Grants for Rural Areas Program Application to ODOT; Signing of the Authorizing Resolution - $552,189

L. Consider Acceptance of Grants/Contracts/Awards, Vote to Approve – $1,114,741 1. 2021 Section 5311 – Formula Grants for Rural Areas and Rural Transportation Assistance Program Awards from ODOT - $557,189 2. 2021 Section 5339(a) – Bus and Bus Facilities Program Grant Award from ODOT - $157,732 3. FY 2021 Pandemic Recovery Initiatives Award from NeighborWorks® America - $20,000 4. CRRSAA Grant Award (Head Start/Early Head Start/EHS-Child Care Programs) and Non- Federal Share Waiver Approval from the Administration for Children and Families, Office of Head Start - $170,650 5. CRRSAA Grant Award (Transit Program) from ODOT - $204,785 6. Pushmataha County Emergency Food and Shelter Program – Phase 38 Funding Award from EFSP/United Way - $3,885 7. FY 2021 NeighborWorks Week Grant Award from NeighborWorks® America - $500

M. Consideration, Discussion and Vote to Re-Adopt a Resolution to Establish a Formal Process for Low-Income Beneficiaries to Advise LDCAA as a Community Housing Development Organization in All Decisions Regarding the Design, Siting, Development, and Management of HOME-Assisted Affordable Housing Projects

N. Consideration, Discussion and Vote to Approve Early Head Start-Child Care Partnership Program Training and Technical Assistance Plan

O. Consideration, Discussion and Vote to Approve HS/EHS/EHS-CC Management Team Cost Allocation Plan

P. Board Training: Community Needs Assessment/Survey Distribution (O.S. 5.7)

Q. Consideration, Discussion and Vote to Approve Signing of Proclamation Recognizing May as National Community Action Month

R. Board Training (O.S. 5.7): • LDCAA History, Values, Mission, and Vision • History and Future of Community Action/Anti-Poverty Work • Statutory and Regulatory Requirements

S. Board Training/Programmatic Report: Quarterly (January-March) and Year-to-Date Housing Production as Reported to NeighborWorks® America (O.S. 5.7 & 5.9)

T. 2020-2021 Self-Assessment Process Overview for HS/EHS/EHS-CC Programs

U. Policy Council Report (O.S. 2.1, 5.7 & 5.9)

V. Recognition of May 2021 LDCAA Employee of the Month: Darla Galyon, Program Director – Head Start, Early Head Start, EHS-Child Care Programs

W. Recognition of Service Awards: Five Years: Barbara Sheets, Family Advocate – Head Start Program Ten Years: Johnny Driggers, Weatherization Carpenter – Housing Programs Fifteen Years: Kathy James, Senior Program Planner – Administration

X. Other Reports/Announcements/Correspondence: HHS Communication and Guidance Report; HS/EHS/EHS-CC Program Summary Report; USDA Meals and Snack Report; HS/EHS/EHS- CC Enrollment/Attendance Report; HS/EHS/EHS-CC Data Analysis Report; Notice of YouthBuild Grant No-Cost Extension Approval; Notice of Scheduled ODOC Monitoring (O.S. 5.7 & 5.9)

Y. Consideration, Discussion and Vote on New Business (Not known about or which could not have been reasonably foreseen prior to time of posting the Agenda. Okla. Stat. Title 25 § 311)

Z. Consideration, Discussion and Vote to Adjourn

Posted: ______Date: ______Time: ______

Item G

Little Dixie Community Action Agency, Inc. Board Member Mentor Policy 04/08/2014

BE IT RESOLVED, that on the 8th day of April, 2014 the Little Dixie Community Action Agency, Inc. Board of Directors voted for and approved the Board Member Mentor Policy to assign a current Board Member as a mentor to welcome, assist, inform, and encourage a new Board Member in order to promote a more effective Board. The Little Dixie Community Action Agency Board Composition Committee shall recommend a current Board Member to serve as a Mentor to a new Board Member.

Brent Franks, Board Chairman

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LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. 209 NORTH 4TH STREET HUGO, OKLAHOMA 74743

MINUTES BOARD OF DIRECTORS MEETING April 13, 2021 Head Start Administration Office - Hugo, Oklahoma

The Board of Directors of Little Dixie Community Action Agency, Inc. met in a regular meeting session on Tuesday, April 13, 2021 at 10:05 a.m. The meeting was held at LDCAA’s Head Start Administration Office, located at 1005 S. 5th Street in Hugo, Oklahoma. The notice of time, place, a link to the videoconference (to allow public view and access), and an agenda for the meeting were posted 24 hours prior within prominent view at the main office (209 N. 4th St., Hugo, Oklahoma) and the meeting site (1005 S. 5th St., Hugo, Oklahoma) as well as online at https://littledixie.org/board/.

The meeting was called to order by Chairman William Smith.

The Invocation was given by Board Member Brent Franks.

Roll Call was taken and a quorum was established (19 Board Members present, 4 absent). The following Board Members were present at the meeting site: Kevin Cory, Clinton Crawley, Earl Dalke, Brent Franks, Selena Franks, David Hawkins, Andrea Henkel, Mark Jennings, Jia Johnson, Sandra Meeks, Dwight Satterfield, Leah Savage, Wade Scott, David Smith, William Smith, and Craig Young. The following members were present by videoconference or teleconference, appearing remotely via the Zoom communications platform: Cathie Carothers, Melissa Cress, and Patsy Guess. The following members were absent: Brad Burgett, Vickie Leathers, Les Shumake and Vicky Wade. LDCAA employees and visitors present at the meeting site were: Kinsey Cox, Rhonda Teague, Macy Self, Sheree Ensley, Amber Duncan, Stella Dennis, and Rebecca Reynolds. LDCAA employees and/or visitors present, appearing remotely via the Zoom communications platform included: Darla Galyon, Dawn McDaniel, Jeannie McMillin, Jordan Mack, Kathy James, Lindsey Miller, Mattie Ferguson, Sheila Pierce, W.F. Grammar, Johnny Moffitt, and Susie Mashburn.

In order to be in compliance with the Open Meeting Act (Title 25, Oklahoma Statutes §§ 301-314), the vote of each member was publicly cast and recorded. The agenda contained Consent Docket items of business and the rules that pertain to voting on the items.

The Board recognized Patsy Guess as the elected representative for the Head Start/Early Head Start/Early Head Start-Child Care Policy Council, a Low-Income Entity on the LDCAA Board of Directors (entity to expire 12/31/2022).

William Smith, Chairman, requested the Board’s consideration, discussion and vote to accept Mark Jennings as appointed representative for the McCurtain County Board of Commissioners, a Public Entity on the LDCAA Board of Directors (entity to expire 12/31/2021).

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A motion was made by Craig Young and seconded by Wade Scott to accept Mark Jennings as appointed representative for the McCurtain County Board of Commissioners, a Public Entity on the LDCAA Board of Directors. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item D).

William Smith, Chairman, requested the Board’s consideration, discussion and vote to accept Jia Johnson as appointed representative for the Idabel Chamber of Commerce and Agriculture, a Private Entity on the LDCAA Board of Directors (entity to expire 12/31/2022). A motion was made by Earl Dalke and seconded by Brent Franks to accept Jia Johnson as appointed representative for the Idabel Chamber of Commerce and Agriculture, a Private Entity on the LDCAA Board of Directors. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item E).

William Smith, Chairman, requested volunteers to serve as Mentors for new Board Members Mark Jennings and Jia Johnson. Board Member Wade Scott volunteered and was appointed to serve as Board Mentor for Mark Jennings. Board Member Brent Franks volunteered and was appointed to serve as Board Mentor for Jia Johnson (Organizational Standard 5.7).

Sheree Ensley, Fiscal Officer, provided the Board with the Finance/Audit/Loan Committee Report. The Finance/Audit/Loan Committee met on April 13, 2021 at 9:05 a.m. The Committee received a status report on all active loans; there were no new loan applications to present. The Committee voted to recommend full Board approval of the agency’s Financial Reports for February 2021. Ensley reported that all payroll taxes, retirement contributions and financial reports have been submitted in a timely manner. Ensley also provided a report on the status of the agency’s Audit fieldwork (there were no findings or management letters) and discussion of updating internal procedures and controls.

CONSENT DOCKET ITEMS

CONSIDER APPROVAL OF MEETING MINUTES/FINANCIAL REPORTS William Smith, Chairman, requested the Board’s consideration, discussion and vote to approve the March 2021 Regular Meeting Minutes and the February 2021 Financial Reports; the March 2021 Financials were distributed for consideration and vote at the May 2021 Board Meeting (Organizational Standards 5.5 and 8.7). A motion was made by David Smith and seconded by Craig Young to approve the March 2021 Regular Meeting Minutes and the February 2021 Financial Reports. The roll call vote was as follows: Yes 18; No 0; Abstain 1. The motion carried. The Voting Record is attached (Items H & I).

CONSIDER SUBMISSION OF RESOLUTIONS/GRANT APPLICATIONS 1. SFY 2022 Older Americans Act Title III KEDDO Area Agency on Aging Grant Application to the Kiamichi Economic Development District of Oklahoma in the amount of $57,276; if awarded, these funds will be used to administer and operate a Title III program to provide public transportation for eligible participants (age 60 years or older) residing in Choctaw, McCurtain and Pushmataha Counties within the KEDDO district. 2. FY 2021 Pandemic Recovery Initiative Request to NeighborWorks® America in the amount of $20,000; if awarded, these funds will be used in the economic recovery category

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to help offset losses due to the COVID-19 Pandemic, primarily across the housing lines of business with the development of new multi-family units. 3. FY 2021 NeighborWorks Week Grant Application to NeighborWorks® America in the amount of $500; if awarded, these funds will be used to conduct a special clean-up day event in Hugo, Oklahoma as well as a social media campaign (to increase awareness of the NeighborWorks philosophy and agency’s partnership) during NeighborWorks Week in June 2021. 4. Coronavirus Response and Relief Supplemental Appropriations Act Grant Application and Non-Federal Share Waiver Request to the Administration for Children and Families, Office of Head Start in the amount of $170,650; if awarded, these one-time funds will be used over a 24-month period by the Head Start, Early Head Start, and EHS-Child Care Programs to prevent, prepare for, and respond to COVID-19. 5. Community Challenge Grant Application to the American Association of Retired Persons in the amount of $15,000; if awarded, these funds will be used through the Retired and Senior Volunteer Program to provide local food banks with needed supplies to assist in the provision of services to approximately 400 individuals monthly. The food banks involved in the project (by county location) will include: First Baptist Church Food Bank (Pushmataha), Gracefully Yours (McCurtain), Hand to Hand (McCurtain), and Sharing Hope in Hugo (Choctaw). These four food banks have a combined total of 64 active RSVP volunteers (age 55 and older) who assist with operations. 6. FY 2021 Head Start/Early Head Start Supplement Grant Application (Cost-of-Living Adjustment) and Non-Federal Share Waiver Request to ACF, Office of Head Start in the amount of $47,936; if awarded, this funding would be used to provide LDCAA’s Head Start/Early Head Start staff with a 1.22% COLA increase (Budget Period: 12/1/2020– 11/30/2021). The proposed COLA would serve to increase salaries and fringe benefits in an effort to ensure retention of experienced, qualified staff and maintain overall program quality. The COLA funds would be divided between Personnel Salaries, Fringe Benefits and Indirect Costs associated with staff salaries. The 1.22% COLA will reflect an increase in the hourly rate of pay for each employee and a permanent increase of 1.22% in the Head Start/EHS/EHS-Child Care pay scale. Any balance remaining after providing the COLA increase in the hourly rate of staff pay will be used under the Supplies category to offset increased operating costs. Included with the application will be the request for a Waiver of the Non-Federal Share associated with the Federal Request in the amount of $11,984. 7. FY 2021 Early Head Start-Child Care Partnership Supplement Grant Application (COLA) and Non-Federal Share Waiver Request to ACF, Office of Head Start in the amount of $23,577; if awarded, this funding would be used to provide LDCAA’s EHS-CC staff with a 1.22% COLA increase (Budget Period: 8/1/2021–7/31/2022). The proposed COLA would serve to increase salaries and fringe benefits in an effort to ensure retention of experienced, qualified staff and maintain overall program quality. The COLA funds would be divided between Personnel Salaries, Fringe Benefits and Indirect Costs associated with staff salaries. The 1.22% COLA will reflect an increase in the hourly rate of pay for each employee and a permanent increase of 1.22% in the Head Start/EHS/EHS-CC pay scale. Any balance remaining after providing the COLA increase in the hourly rate of staff pay will be used under the Contractual category to offset increased operating costs within the partner child care centers. Included with the application will be the request for a Waiver of the Non-Federal Share associated with the Federal Request in the amount of $5,895.

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8. 2021 HOME Investment Partnerships Program Grant Application to the Oklahoma Housing Finance Agency in the amount of $285,997.80 (Duplex Construction: $259,998, Community Housing Development Organization Operating: $25,999.80); if awarded, these funds would be used to construct a duplex housing unit in Hugo, Oklahoma (total cost of $259,998), as well as provide CHDO operating support in the amount of $25,999.80 for staff salaries, travel and administrative costs associated with the construction of the duplex.

It was noted that the Agenda mistakenly listed Item J8 as a triplex construction project, but the HOME Grant activity will instead involve the building of a duplex housing unit. After discussion and Board Member input with regards to the applications presented, a motion was made by Andrea Henkel and seconded by Leah Savage to approve the submission of resolutions and/or grant applications in the amount of $620,936.80 presented as listed on the Consent Docket, with the minutes to reflect the HOME activity as a duplex construction project under Item J8. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item J).

CONSIDER ACCEPTANCE OF GRANTS/CONTRACTS/AWARDS 1. FY 2021 Training Grant Award from NeighborWorks® America in the amount of $12,500; these funds will be used for training to support staff development needs and organizational capacity building. 2. FY 2021 Head Start/Early Head Start Program Grant Award (Initial + Balance of Funds) from ACF, Office of Head Start in the amount of $3,988,459; this grant action awards the funding for operations and training/technical assistance for the current grant year (ending 11/30/2021) to support the Head Start/EHS Programs in serving 387 Head Start children and 48 infants and toddlers, all through center-based program options. The initial Notice of Award listed an incorrect service area, so this item includes acceptance of both the Initial and Balance of Funds Awards since the total funding amount and budget are listed on the award notice. 3. Technical and Management Assistance Contract Award – Region 2 (Option Year 3) from the U.S. Department of Agriculture, Rural Development in the amount of $1,474,103.11; this funding will be used to provide training and technical assistance to organizations, including Indian Tribes, eligible to receive assistance under the Section 523 Mutual Self- Help Technical Assistance Grant Program. The states to be serviced under Region 2 include Arkansas, Kansas, Louisiana, Missouri, Nebraska, North Dakota, New Mexico, Oklahoma, South Dakota, Texas, and Wyoming. With this funding, LDCAA will furnish all labor, management, supervision, quality control, facilities, equipment, materials, and services needed to perform the requirements of the contract during Option Year 3 (April 1, 2021 – March 31, 2022). 4. FY 2021 Retired and Senior Volunteer Program Grant Award (Continuation Year 3) from the Corporation for National and Community Service in the amount of $61,799; these funds will be used to continue operations of the RSVP program during Year 3 of the three-year grant project. 5. FY 2021 Community Services Block Grant Award (1st Allocation) from the Oklahoma Department of Commerce in the amount of $57,306; these funds represent the core funding source to support Community Action Agencies and other CSBG-funded organizations whose primary mission is to address and alleviate poverty within their communities. This

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first allocation of funds will provide salary and operational support for various agency programs.

A motion was made by David Hawkins and seconded by Wade Scott to approve acceptance of grants, contracts, and awards in the amount of $5,594,167.11 as presented and listed on the Consent Docket. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item K).

Dawn McDaniel, Human Resources Director, requested the Board’s consideration, discussion and vote to approve revisions to the LDCAA Personnel Policy Manual (Organizational Standards 7.1 and 7.2). McDaniel explained that revisions to the manual were necessary for compliance with various funders to institute changes in practice or clarify current procedures. Specifically, revisions were needed within Policy No. 40 - Telework, Policy No. 314 - Paid Personal Time Off (Administrative Leave), and Policy No. 350 - Insurance Programs. Policy No. 40 was revised to add item 15. This change was in response to the U.S. Department of Labor’s recommendations for appropriately notifying remote workers who may be teleworking. Policy No. 314 was revised to clarify item 2a. The previous wording could have been misleading and the intent of the paragraph is to allow for the inclusion of part-time employees in the event of an extraordinary circumstance. For Policy No. 350, item 1 was revised to clarify the decline of group life insurance benefits at various ages. LDCAA’s group life insurance benefits reduce by 35% of the original amount at age 70 and reduce by 50% of the original amount at age 75. Once approved, agency staff will be notified of the Personnel Policy Manual revisions via email announcement. Agency staff will receive a copy of the revised policies by email, and the revised Personnel Policy Manual will be available through the online Employee Portal. Each employee will sign an acknowledgement of receipt of the revised Personnel Policy Manual. A motion was made by Kevin Cory and seconded by Clinton Crawley to approve the revisions to the LDCAA Personnel Policy Manual. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item L).

Dawn McDaniel, Human Resources Director, requested the Board’s consideration, discussion and vote to approve the LDCAA Equity, Diversity, and Inclusion Policy. McDaniel explained that LDCAA is committed to fostering, cultivating and preserving a culture of diversity, equity, and inclusion. This policy outlines the steps LDCAA will take to ensure the culture of the agency and workplace is one where all employees and volunteers feel valued and respected, regardless of age, color, race, gender, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation or identity, social-economic status and veteran status. The proposed policy was developed by the agency’s Human Resources attorney and then reviewed by the Equity, Diversity, and Inclusion Advisory Committee. The policy outlines LDCAA’s expectations around equity, inclusion, and non-discrimination of various groups. Once approved, agency staff will be notified of the new policy via email announcement. Agency staff will receive a copy of the new policy by email and sign an acknowledgement of receipt. The policy will also be available through the online Employee Portal. A motion was made by Leah Savage and seconded by David Smith to approve the LDCAA Equity, Diversity, and Inclusion Policy. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item M).

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Dawn McDaniel, Human Resources Director, requested the Board’s consideration, discussion and vote to approve the LDCAA Electronic Correspondence Policy. McDaniel explained the Electronic Correspondence Policy is necessary in order to facilitate efficient employment-related communication between LDCAA, agency employees, and certain third parties. The Electronic Correspondence Policy was developed by the agency’s HR attorney and would allow LDCAA the ability to communicate in the future with all employees through employee cellular telephone numbers or electronic mail addresses (similar to public school parent notification systems). Therefore, if the agency ever chose to have some kind of company-wide mass communication system for notices, alerts, information sharing, etc., this policy would cover those activities. Once approved, agency staff will be notified of the new policy via email announcement. Agency staff will receive a copy of the new policy by email and sign an acknowledgement of receipt. The policy will also be available through the online Employee Portal. A motion was made by Andrea Henkel and seconded by Clinton Crawley to approve the LDCAA Electronic Correspondence Policy. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item N).

Macy Self, Associate Director, provided Board Training with an Analysis Report over the CSBG Annual Report (formerly known as the Information Systems Survey), in accordance with CSBG Organizational Standards – Category 9, Standards, 9.1, 9.2, 9.3, and 9.4. Self explained that LDCAA is required by Oklahoma Department of Commerce to submit this report annually, which supports an enhanced focus on improved data collection, analysis and continuous learning. The Annual Report captures CSBG Expenditures, Resources Administered/Generated, Program Participant Characteristics and Services and National Performance Indicators achieved. This information will be used at all levels (National, State and Local) to improve performance, track results from year to year, and assure accountability for critical outcomes. LDCAA must address performance based on the three goals of ROMA Next Generation (NG), which are: Goal 1) Individuals and families with low incomes are stable and achieve economic security; Goal 2) Communities where people with low incomes live are healthy and offer economic opportunity; and Goal 3) People with low incomes are engaged and active in building opportunities in communities. Services and strategies to help meet the Theory of Change and these Community Action Goals include: Employment; Education and Cognitive Development; Income, Infrastructure and Asset Building; Housing; Health/Social Behavioral Development; and Civic Engagement and Community Involvement. ROMA NG allows for progress on data modernization, infrastructure, and capacity for analysis. LDCAA has implemented strategies internally to improve processes with collecting, measuring and analyzing data collected from clients. While ROMA NG has decreased the number of outcomes clients can achieve, it has enabled the agency to focus more on case management, which is critical to ensuring that clients are working towards achieving self- sufficiency. In 2020, a total of 4,028 clients were served, which included 2,057 households. Self provided further breakdown of the report with regards to demographics of clients served and a thorough data analysis of services provided and numbers of those assisted, including performance/outcome indicators, targets, and actual results. This training demonstrated ROMA Application—performance based management concepts embodied in ROMA as the framework for all aspects of agency operations, including program planning, resource allocation, service provision, program evaluation, and theory of change, in addition to analyzing data and assessing results among programs, clients, and communities served.

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Macy Self, Associate Director, provided the Board with a review, facilitated discussion and gathered Board Member input regarding the CSBG Annual Report Analysis and Outcomes, in accordance with Organizational Standard 9.3.

Macy Self, Associate Director, requested the Board’s consideration, discussion and vote to approve the CSBG Annual Report and Analysis of outcomes, in accordance with Organizational Standard 9.3. A motion was made by Brent Franks and seconded by Craig Young to approve the CSBG Annual Report and Analysis. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item Q).

Kathy James, Senior Program Planner, requested the Board’s consideration, discussion and vote to approve submission of an FY 2020 Budget Revision Amendment – Non-Federal Share Waiver for the Head Start/Early Head Start Programs. In total, LDCAA is requesting a Waiver for $178,710 in required Non-Federal Share associated with $3,782,316 in Federal funding for Head Start/Early Head Start Program Operations/Training and Technical Assistance provided by the Administration for Children and Families, Office of Head Start. Of the total Non-Federal Share required ($945,580), LDCAA was able to provide $691,030.57 in funding, in addition to $75,840 to be provided for unobligated funds being carried over into Year 3/FY 2021. The timeframe for the Non-Federal Share Waiver would be the Year 2/FY 2020 Budget Period of 12/1/2019– 11/30/2020. A motion was made by Kevin Cory and seconded by Sandra Meeks to approve submission of the FY 2020 Budget Revision Amendment – Non-Federal Share Waiver for the Head Start/Early Head Start Programs. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item R).

Kathy James, Senior Program Planner, requested the Board’s consideration, discussion and vote to approve submission of an FY 2020 Carryover Application and Non-Federal Share Waiver Request for the Head Start/Early Head Start Programs. In total, LDCAA is requesting to carry over $303,356.28 in unobligated FY 2020 Program Operations/Training and Technical Assistance funds, along with $275,019.96 in unobligated funding awarded in FY 2020 to prevent, prepare for, and respond to COVID-19. If the Carryover Request for the Head Start/Early Head Start Programs is approved, the funding ($578,376.24 total) would be used during the FY 2021/Year 3 Budget Period of 12/1/2020–11/30/2021. The application would also include a request for a full Waiver of the required $144,595 in Non-Federal Share associated with the Federal funds being carried over into FY 2021/Year 3. A motion was made by Andrea Henkel and seconded by Brent Franks to approve the submission of the FY 2020 Carryover Application and Non-Federal Share Waiver Request for the Head Start/Early Head Start Programs. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item S).

Darla Galyon, Head Start/Early Head Start/EHS-Child Care Director, requested the Board’s consideration, discussion and vote to approve the submission of a Disability Waiver Request for the Early Head Start-Child Care Program. The request is seeking approval from the Office of Head Start to waive the 10% requirement for enrollment of children with disabilities in the EHS-Child Care Program. The Waiver would only pertain to the EHS-CC Program, as the Head Start and Early Head Start Programs have met this requirement. The program is currently serving three children with special needs who have an Individual Family Service Plan (IFSP), but this is only 3% of the current enrollment of 100 children. Program enrollment has suffered

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tremendously throughout the COVID-19 Pandemic, which has in turn affected how many children in the community are able to go through the program’s screening processes. Additionally, the program has eight other children with concerns, and referrals have been sent to SoonerStart (the Individuals with Disabilities Education Act Part C Agency). Unfortunately, SoonerStart staff have been teleworking since March of 2020. As a result, SoonerStart has not been able to provide direct services to the three children with IFSPs, and the agency staff have not evaluated any of the program’s referrals. Until evaluation of the referrals can take place, the program is at a standstill and cannot meet the 10% enrollment requirement. Therefore, it is necessary to submit the Waiver in order to ensure compliance if the goal is not reached by the end of the program year. A motion was made by David Smith and seconded by Craig Young to approve the submission of a Disability Waiver Request for the Early Head Start-Child Care Program. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item T).

Darla Galyon, Head Start/Early Head Start/EHS-Child Care Director, requested the Board’s consideration, discussion and vote to approve the HS/EHS/EHS-CC Cost Allocation Plan. The Cost Allocation Plan represents only those expenses that require cost allocation and are distributed between the Head Start/EHS/EHS-Child Care Programs. The Plan was developed to ensure that each program is only paying its fair share of the costs used in common, and that no program is subsidizing another. The Cost Allocation Plan proposed is based on current operations of the three programs. A motion was made by Kevin Cory and seconded by Clinton Crawley to approve the Head Start/Early Head Start/Early Head Start-Child Care Cost Allocation Plan. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item U).

Darla Galyon, Head Start/Early Head Start/EHS-Child Care Director, requested the Board’s consideration, discussion and vote to approve the updated HS/EHS/EHS-CC Pay Scale based on the 1.22% Cost-of-Living Adjustment Allowance proposed through applications submitted to the Administration for Children and Families, Office of Head Start. Once approved by the Board and Policy Council, the updated pay scale will go into effect after the Notice of Grant Award for the COLA Grants are received. A motion was made by David Smith and seconded by Andrea Henkel to approve the updated Head Start/Early Head Start/Early Head Start-Child Care Pay Scale based on 1.22% COLA Allowance. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item V).

Mattie Ferguson, Head Start/Early Head Start/EHS-Child Care Assistant Director, requested the Board’s consideration, discussion and vote to approve or disapprove the Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-22. This Resolution authorizes filing of the Form 471 applications for funding year 2021-22 and the payment of the applicant’s share upon approval of funding and receipt of services. The Federal Communication Commission’s E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts (from 20-90% based on poverty level and rurality) for telecommunications, Internet access, and internal connections to eligible schools and libraries. A motion was made by David Hawkins and seconded by Wade Scott to approve the Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-22 (this Resolution authorizes filing of the Form 471 applications for funding year 2021-22 and the payment of the applicant’s share upon approval of

Item I Page 9 of 15

funding and receipt of services). The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item W).

Rebecca Reynolds, Executive Director, requested the Board’s consideration, discussion and vote to approve a Waiver/Exemption of Conflict of Interest for CSBG-Coronavirus Aid, Relief, and Economic Security Act Funds/Assistance for Allison McDaniel (a staff member of Little Dixie Community Action Agency), that a full and proper posting of the disclosure has been made to the public, that no objections have been received from the public, a legal opinion determining there is no violation of Oklahoma or local law, any conflict or potential conflict should be waived, and the expenditure of CSBG-CARES Funds/Assistance is fair to LDCAA. In accordance with LDCAA’s CSBG-CARES Emergency Assistance Policy, Procedure, and Guidelines as well as Oklahoma Department of Commerce requirements, the agency must conduct a public disclosure process and legal review for any/potential conflict of interest if a staff member applies for CSBG-CARES Funds/Assistance. In the case of Allison McDaniel’s application for emergency rental assistance, public disclosure has been made with no objections received, and an Affidavit has been signed by Ms. McDaniel attesting that she was not involved in the application and process, activities or decisions regarding the assistance to be provided. Further, the opinion of LDCAA’s Attorney, Amber Duncan, is that the exception sought in this matter would not violate Oklahoma or local law. A motion was made by Kevin Cory and seconded by Leah Savage to approve a Waiver/Exemption of Conflict of Interest for CSBG-CARES Funds/Assistance for Allison McDaniel (a staff member of Little Dixie Community Action Agency), that a full and proper posting of the disclosure has been made to the public, that no objections have been received from the public, a legal opinion determining there is no violation of Oklahoma or local law, any conflict or potential conflict should be waived, and the expenditure of CSBG-CARES Funds/Assistance is fair to LDCAA. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item X).

Sheila Pierce, Housing Director, requested the Board’s consideration, discussion and vote to approve the signing of a Proclamation recognizing April as Fair Housing Month. National Fair Housing Month celebrates the passage of the Fair Housing Act in April 1968, a national law that prohibits discrimination in the sale, rental and financing of housing based on race, color, national origin, religion, and gender. The Act was later amended to include protections for people with disabilities and families with children. National Fair Housing Month works to increase efforts to end housing discrimination and raises awareness of fair housing rights. A motion was made by Craig Young and seconded by Wade Scott to approve the signing of a Proclamation recognizing April as Fair Housing Month. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item Y).

Jeannie McMillin, Transit Director, provided the Board with information about the Older Americans Act of 1965, as amended, and funding LDCAA receives via KEDDO’s Area Agency on Aging Division. McMillin explained that these funds help to fill a gap in transportation services for older Americans (60 years of age or older) who do not qualify for Medicaid, Tribal, or other free transportation services. As a condition of accepting the KEDDO funds, the agency would be required to appoint and regularly convene a Transportation Advisory Council. The role of the Advisory Council will be to inform agency leadership of the transportation needs of older Americans within their communities. This Advisory Council, which will be comprised of LDCAA

Item I Page 10 of 15

Board Members and representative of the service area demographics, will serve an essential function in helping to identify and address transportation barriers, challenges, and resources. The Council will meet quarterly in March, June, September and December. William Smith, Chairman, appointed the following Board Members to the Transportation Advisory Council: Cathie Carothers (Choctaw County), Clinton Crawley (Choctaw County), Brent Franks (Pushmataha County), David Hawkins (McCurtain County), Andrea Henkel (McCurtain County), and David Smith (Pushmataha County). Smith also named David Hawkins as Chair of the Council, with Clinton Crawley to serve as Vice-Chair.

Rebecca Reynolds, Executive Director, provided an update on the Board Self-Assessment (Organizational Standard 5.7). Reynolds explained that the survey would be closing on April 13, 2021 and notified the members who had not yet completed their survey. The findings of the Self- Assessment will be reported to the Board by June 2021; based on the responses, the Board Training Committee will develop a plan to raise capacity in areas identified as needs by Board Members.

Susie Mashburn, Early Childhood Development and Curriculum Coach, provided a Board Training/Programmatic Report over the Fall/Winter 2020-2021 Child Outcomes/Assessment results for the Head Start, Early Head Start and EHS-Child Care Programs (Organizational Standards 5.7 and 5.9) Along with providing the Outcomes and Assessment results, Mashburn also provided an overview of the social-emotional considerations and transition planning at the end of the school year.

Kinsey Cox, Data Entry of Planning/Public Relations Specialist, presented the 2021 LDCAA Customer Satisfaction Report for the 1st Quarter (January – March) in accordance with CSBG Organizational Standards 1.3 and 6.4. The Customer Satisfaction Surveys are completed by clients either online or in paper format after having inquired about or received a service through an agency-operated program. During the 1st Quarter, a total of 108 surveys were collected representing the following counties: Bryan, Carter, Choctaw and Pushmataha. Of surveys collected, 100% of respondents selected “Very Satisfied” with regards to agency services received.

Mattie Ferguson, Head Start/Early Head Start/EHS-Child Care Assistant Director, provided the Board with the Policy Council Report for the March 23, 2021 meeting (Organizational Standards 2.1, 5.7, and 5.9).

Rebecca Reynolds, Executive Director, recognized Kinsey Cox (Data Entry of Planning/Public Relations Specialist, Administration) as the April 2021 Employee of the Month.

Rebecca Reynolds, Executive Director, recognized Janice Holleman (Driver, Transit Program) for 20 Years of Service.

Other Reports/Announcements/Correspondence were presented as follows: HHS Communication and Guidance Report; HS/EHS/EHS-CC Program Summary Report; USDA Meals and Snack Report; HS/EHS/EHS-CC Enrollment/Attendance Report; HS/EHS/EHS-CC Data Analysis Report; Victim Programming Appreciation Note; Sexual Assault Awareness Month; Child Abuse Awareness Month; and OHS Approval Notice of Staff Qualifications Waiver. Rebecca Reynolds, Executive Director, also discussed upcoming National Community Action

Item I Page 11 of 15

Month activities, which are intended to raise awareness in our communities about the services available and their impact on those we serve. The Board received an Engagement Guide and National Community Action Month calendar, which provides ideas on how to participate; the handouts were uploaded to the agency’s website and included in the Board Meeting Packet shown to those attending remotely during the meeting. Reynolds also stated that on May 21, 2021 (which is National Pizza Party Day), the agency will provide pizza to first responders at one location in each of the three counties to show appreciation for all they do to keep our communities and residents safe.

There being no other business to come before the Board, a motion was made by Kevin Cory and seconded by Brent Franks to adjourn the regular meeting. The roll call vote was as follows: Yes 18; No 0; Abstain 0. The motion carried. Voting record is attached (Item II).

The Regular Meeting adjourned at 11:38 a.m.

______David Hawkins, Secretary/Treasurer

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From: Hannah Brintlinger [mailto:[email protected]] Sent: Thursday, January 14, 2021 10:58 AM To: [email protected] Subject: OVW Measuring Criminal Justice Success project - Invitation

Dear Doris:

As part of an Office on Violence Against Women (OVW) project to improve its data collections and better measure the effectiveness of VAWA-funded grant projects, the Violence Against Women Act Measuring Effectiveness Initiative (VAWA MEI) and the Justice Research and Statistics Association (JRSA) invite you to participate as a pilot site to report and provide feedback on a set of data points related to your work.

This project aims to identify and pilot test a set of indicators intended to capture data to demonstrate success in the criminal justice system’s response to domestic/dating violence, sexual assault, and stalking. We have carefully selected a small group of grantees who we hope will help us pilot these indicators. As a pilot site, we will ask you to collect and report on specific indicators (or data points) through a web-based data collection tool and provide feedback on the tool, the indicators, and the process of collecting and reporting them. You will not be asked to create a new data system. We anticipate this will not take more than 10 hours over 6 months. Pilot sites will receive $500 for their time and efforts.

On November 17th, we hosted an informational webinar about this opportunity. Please follow this link to review a recording of the webinar. Attached to this email is a copy of the webinar transcript and PowerPoint presentation. Some of the key takeaways based on conversation and questions are shared here:

 Participation as a pilot site is an acceptable use of your OVW program grant funds. The $500 stipend is intended to defray additional costs of participation.  We are looking for participation from a variety of grantees, from those who feel confident in their data collection and report to those who can’t imagine adding one more data point to their quarterly report! The goal of this phase of the project is to determine the feasibility of collecting and reporting on selected data points. Learning what is feasible is just as helpful as learning what is not.

We recognize that this pandemic has had an incredible, and often disproportionate, impact on communities, organizations and individuals across the country. We also recognize that we are asking for your participation in this pilot during a time when you are likely balancing multiple priorities. We cannot successfully undertake this effort without hearing from grantees like you and hope that both the stipend and understanding of the importance of this work will encourage your participation. Your input and involvement will provide direct feedback that will help OVW shape future reporting requirements.

It would be great to discuss your participation in this exciting project! Please let me know if you have any questions or would like to learn more about the intention of this research and why you have been asked to participate. I would be happy to schedule a phone/zoom call with you if that is easiest.

Thank you for your consideration and I look forward to hearing from you. Best, Hannah

Hannah Brintlinger, MPH Research Analyst USM, Muskie School of Public Service, VAWA MEI 34 Bedford Street, P.O. Box 9300 Portland, Maine 04101 Office: (207)228-8333 An ocial website of the United States government Here's how you know  Item K2 Find the Latest Information on the Coronavirus/COVID-19 at FTA's Coronavirus landing page.

United States Department of Transportation

Home / Funding / Grants

Grant Programs Coronavirus Response and Relief Supplemental Appropriations Act of 2021 Program Pages On December 27, 2020, the Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA), which Applicants includes $900 billion in supplemental appropriations for COVID-19 relief, $14 billion of which will be allocated to Grantee Tools support the transit industry during the COVID-19 public health emergency, was signed into law. Contact Your Regional Oce Read the press release FAQ View the Act’s Transit Infrastructure Grants section Learn more in FTA's frequently asked questions

Related Links FTA announced $25 billion in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding in April 2020. CRRSAA Apportionments COVID-19 FAQs The $14 billion in supplemental funds will be distributed as follows: $13.26 billion for urbanized areas (Section 5307 formula grants) Related Documents $678.2 million for rural areas and tribes (Section 5311 formula grants) $50 million for Enhanced Mobility of Seniors and Individuals with Disabilities (Section 5310 formula Coronavirus Response and grants) Relief Supplemental Appropriations Act Similar to the CARES Act, the supplemental funding will be provided at 100-percent federal share, with no (CRRSAA) Transit local match required. Funding will support expenses eligible under the relevant program, although the Act Infrastructure Grants directs recipients to prioritize payroll and operational needs.

The law requires FTA to publish apportionments of these funds no later than 30 days after the enactment of the Act. While FTA formula funds are apportioned to states and urbanized areas, amounts allocated to Contact Us individual grantees are a local decision.

Oce of Program CRRSAA Webinars Management In January 2021, FTA hosted a series of webinars to provide an overview of CRRSAA, describe eligibility Federal Transit requirements, and allow an opportunity to ask questions. Administration 1200 New Jersey Avenue, CRRSAA Webinar PowerPoint Presentation S.E. CRRSAA Webinar Transcript, January 13, 2021 Washington, DC 20590 Webinar Recording, January 13, 2021 United States Phone: 202-366-2053 CRRSAA Apportionments Fax: 202-366-7951 CRRSAA funding will be disbursed through FTA apportionments to its Urbanized Area (Section 5307), Rural Business Hours: Formula, Tribal Transit and Enhanced Mobility for Seniors and Individuals with Disabilities programs. 8:30 a.m.-5 p.m. ET, M-F

Last updated: Tuesday, January 26, 2021 Item K3 Page 1 of 2

900 N. Stiles Avenue Oklahoma City, OK 73104, USA 405-815-6552 | Toll Free 800-879-6552 OKCOMMERCE.GOV

April 19, 2021

Rebecca Reynolds, Executive Director Little Dixie Community Action Agency 209 North 4th Hugo, OK 74743

Dear Ms. Reynolds:

The Oklahoma Department of Commerce/Community Development (ODOC/CD) is pleased to inform you that PY 2020 Department of Human Services Low Income Home Energy Assistance (DHS LIHEAP) funds are now available. It is important to note, that as per ODOC WPN 20-5 (3), all PY19 funds (per budget line item) must be spent prior to spending any PY20 DHS contract funds for that same budget line item.

Starting with Program Year 2020, ODOC will no longer be awarding funds by county. Your agency may allocate Program funds by county based on need and available resources. Although it is not required to serve every county annually, every county must be served over a period (for example, every 2 or 3 years). Any counties your agency decides not to serve this program year must be listed in the OKGrants Management Plan Justification box along with the planned year it is anticipated the counties will next be served.

Program Outreach and Training and Technical Assistance awarded funds are elective – you can choose to budget none, some, or all of the awarded amounts indicated in the table below. Any leftover award in these line items must be budgeted in one of the “Remaining Amount” line items – either Program Support, Audit, Materials, Insurance, or Health and Safety.

PY’20 Year to Date Total Award

Admin Amount $9,382.00

Program Outreach $14,000.00 Training and Technical Assistance $13,861.00 Remaining Amount (for Program Support, Audit, $87,845.00 Materials, Insurance, and Health & Safety)

Total Award $125,088.00

For PY 2020, the Health and Safety budget cannot be initially budgeted at greater than 15% of Program Operation expenditures (Materials plus Program Support) nor the Average Cost Per Unit (ACPU) greater than $9,500. You may request ODOC permission to exceed either the H&S or ACPU threshold at any time during the contract period after initial contract execution. ODOC permission must be requested in writing via email through ODOC’s Energy Projects Specialist.

Please proceed to OKGrants https://grants.ok.gov to apply for DHS LIHEAP funds and complete the five (5) following required forms: 1. Applicant Information 2. Detailed Line Item Budget 3. Management Plan 4. Audit 5. Uploads Oklahoma Department of Commerce Item K3 Page 2 of 2

a. If you plan to use Program Outreach funds, you must also upload an Outreach Plan. Use the attached Outreach Plan Guidelines to develop your Outreach Plan. b. If your agency maintains a separate DHS LIHEAP waiting list (separate from DOE) that has not been submitted to ODOC through the DOE WAP 2020 application process, that Waiting List must also be uploaded.

Application submission will begin the process for the preparation and execution of an ODOC contract for the following contract period: April 1, 2021 – September 30, 2022. Due to the COVID 19 pandemic, DHS LIHEAP 2020 will be an eighteen (18) month award. Your agency may choose to budget and close out the contract sooner than 18 months, if desired. Applications should be initiated and submitted as soon as possible, but no later than October 30, 2021.

Please understand that applying for this offer does not constitute your authority to expend funds or make any commitment of funds relative to the DHS LIHEAP Program until full execution of your contract has occurred. When you are notified that your contract is ready, carefully review it, taking note of all deadlines, special conditions, and the contract start date, as funds will not be reimbursed for expenditures before the start of the contract. The productivity policy is in effect for DHS LIHEAP 2020. No management plans will be accepted with homes scheduled to be completed in September 2022.

We look forward to working with you. If you have any questions about your award or about how to initiate an application in OKGrants, please contact Amanda Marcott-Thottunkal by email amanda.marcott- [email protected] or by phone 405-239-0688.

Sincerely,

Marshall Vogts, Director Community Development

Item K4

Funding Entity: NeighborWorks America Funding Opportunity: Network Supplemental Request External FY21 Funding Amount: $50,000 Due Date: April 30, 2021

LDCAA is requesting the Board of Directors approval to submit an application to NeighborWorks America for a supplemental grant in the amount of $50,000. If awarded, these funds will be used to support the development of two multifamily complexes which will serve to address the community need for affordable rental housing for families of low-income in Hugo (Triplex) and Antlers (Duplex).

In addition to the rural strategy, this project addresses green strategies as the units will be equipped with LED lighting, appliances, low-E windows, low-flow toilets, energy efficient water heaters and other measures that conserve energy. Energy savings equates to lower utility bills and reduced costs for the tenants. Each project also addresses a health strategy to increase the availability of rental units that meet with high health standards.

LDCAA submitted two applications to the Oklahoma Housing Finance Agency for HUD HOME Funding in 2020 to support these two projects. Each required 25% non-federal matching funds which is being provided by LDCAA. The first project includes $209,997 in HOME funds for a triplex (2-bedroom units) and the second project includes $259,998 in HOME funds for a duplex (3-bedroom units) matched with a total of $117,498.75 from LDCAA non-federal sources. Both applications were submitted prior to the pandemic and both were awarded. Since COVID-19, building materials, appliances, labor, and other development costs have increased significantly. The $50,000 from NWA will be used for building materials, supplies, soft costs, and operational expenses to support the increased development costs and reduce additional financial strain on the organization.

Item K5

Education Search Health Human Services Arts and Culture Guidelines/Application

It is the policy of The Kerr Foundation, Inc. to identify and support 501(c)(3) organizations and Guidelines/Application institutions that provide new or enhanced opportunities for those within granting areas, particularly Categories the young. We believe this is the best accomplished in the areas of education, health, cultural Calendar development and community service. While preference is given to Oklahoma organizations and institutions, we recognize those located outside the state and region can also have a beneficial Contact impact on the economic, social and cultural growth and development of Oklahoma. Therefore, we will Home also accept grant requests from Arkansas, Colorado, Kansas, Missouri, New Mexico and Texas. In recognizing the significant and continuing influence of the Federal government on our state and region, we will also accept proposals from the Washington D.C. area; however, Oklahoma Grants organizations will receive first priority for available funds.

Community Favorable consideration of a proposal will normally be in the form of a Challenge Grant. This means Support that the organization approved for a grant must first, in order to receive payment, raise or secure grants, donations and/or pledges in the total amount specified in the grant. The challenge amount is usually dollar for dollar and typically must be secured within twelve months from the date of award.

The Kerr Foundation, Inc. does not give back-to-back grants. For example, if your organization received a grant payment in the year 2020, you may not apply again until the year 2022.

A letter of inquiry is required before a formal grant application can be submitted. The following information should be included in this letter in a concise manner. Please provide a brief history of your nonprofit and an overview of your programs. Attach a copy of your 501c3 letter of exemption from the IRS, amount of money you are requesting, and a brief description of the project for which you are requesting funds. Explain the need that can be met by your project and describe the target population and geographic area, while providing a few significant statistical facts. If you are approaching other agencies or nonprofits to support this project, mention them and be sure to list any funds already received and how you expect to support the project. You will then be notified via email whether or not you have been approved to apply for funding from our Foundation.

Please state if you have applied for and been denied funding in the past or if a past LOI was not approved to proceed with our online grant application process. In both instances you must wait at least twelve (12) months before submitting another one. All LOIs must be received by April 30, 2022 and our grant application deadline will be June 30, 2022.

Email all letters of inquiry to [email protected], and cc: [email protected].

Please note our annual grant application deadline is June 30, 2022 for consideration at the September board of trustees meeting. Should you have any questions, please contact us. Also note that any incomplete application information may delay consideration of a request.

Click for Online Account access

Click for Grant Application

Funding Entity: Centers for Disease Control Foundations (CDC Foundation, Community Catalyst, RF Catalytic Capital, Inc. and Urban Institute) Funding Opportunity: Efforts to increase COVID-19 and Influenza Vaccines in Communities Facing Disparities Funding Amount: $91,456 Due Date: May 3, 2021

The CDC Foundation is an independent nonprofit and the sole entity created by Congress to mobilize philanthropic and private-sector resources to support the Centers for Disease Control and Prevention’s critical health protection work. They are a catalyst for unleashing the power of collaboration between CDC and philanthropies, private entities and individuals to protect the health, safety and security of America and the world. The proposed strategy for CDC to fund organizations at the community level includes funding four national organizations: CDC Foundation, Community Catalyst, RF Catalytic Capital, Inc. and Urban Institute. These four recipients are releasing this jointly developed request for proposals (RFP).

The goal of this Request for Proposals (RFP) is to support efforts to increase influenza and COVID-19 vaccine confidence and uptake for adults in racial and/or ethnic populations experiencing disparities in the United States. The CDC Foundation will fund an estimated 100 community based organizations (CBOs) to: (1) Equip influential messengers by providing trainings and materials; (2) Increase vaccination opportunities and enhance provider partnerships; and (3) Establish partnerships with state and local health departments.

This funding opportunity aims to address health disparities and advance health equity in communities of color. Through this funding opportunity, support will be provided for CBOs to develop and implement effective health communication and community engagement strategies designed to increase COVID-19 and influenza vaccine confidence and acceptance in communities of color who are at increased risk of getting sick and dying from COVID-19 and influenza.

With the Board of Director’s approval, LDCAA requests to submit an application to be considered for the above described opportunity. If awarded, this program will operate for 10.5 months from June 1, 2021 through April 14, 2022. It will employ one full-time temporary position whose primary job functions will be to identify and recruit leaders at the community level to assist with planning, development and implementation of this project. The ultimate goal will be to ensure that the target audience has access to resources that serve to educate them on the benefits vs. risks of immunization as a preventative health care measure. It further seeks to increase opportunities for people to get vaccinated by addressing barriers to healthcare. This could be setting up mobile vaccination sites; providing transportation to sites, etc. Item K7

President Biden signed Public Law 117-2, the American Rescue Plan Act, 2021, into law on March 11, 2021. The $1.9 trillion American Rescue Plan includes $1 billion for Head Start programs. All Head Start, Early Head Start, and Early Head Start-Child Care (EHS-CC) Partnership grantees are eligible to receive additional funds proportionally based on funded enrollment levels.

The Office of Head Start strongly encourages grantees to prioritize additional weeks of Head Start and Early Head Start programming with this funding, through summer programs or as extensions of the program year. At this time, Head Start programs are serving one third fewer children than before the pandemic began. With this funding Head Start programs have an opportunity to reach eligible children and families who did not enroll last year, or who did not engage in a full program year, due to the many uncertainties caused by the pandemic. Grantees are encouraged to prioritize programs for rising kindergartners, children with disabilities, children experiencing food or housing insecurity, children that were not able to receive any in-person services this year, or other areas determined by community needs.

Other uses of funding include, but are not limited to, the following:  Reaching more families  Getting facilities ready for in-person comprehensive services  Supporting Head Start employees Additional examples are available here.

These funds are available in a new supplemental amendment called “Supplement - American Rescue Plan One-Time” in your HE, HA, or HN grant in HSES.

Applications are due May 18th.

The Head Start Act recognizes that lack of resources in a community adversely impacted by a major disaster may prevent Head Start grantees from providing all or a portion of their required non-federal contribution. In order to request a waiver of non- federal match, place the amount of $0 in Section C of your SF-424A in your application. No separate waiver request is required. For more information, please see Program Instruction ACF-PI-HS-20-03. Item K8

Little Dixie Transit 5311 Grant FY 2022

Little Dixie Transit is applying for federal funds through the Section 5311 Nonurbanized Area Formula Grant. This is an annual grant made available through the Federal Transit Administration and administered at the state level by the Oklahoma Department of Transportation. The estimated amount of funds available is $552,189.00 based on the previous year’s allocation.

These federal dollars will be applied to the expenses of operating the transit program in McCurtain, Pushmataha, and Choctaw Counties. The program year begins on October 1, 2021, and will close on September 30, 2022.

The final draft for this application is due on July 18, 2021.

Item L1 Office of Mobility & Public Transit 200 N.E. 21st Street OKLAHOMA DEPARTMENT OF TRANSPORTATION Oklahoma City, OK 73105-3204 www.odot.org

March 25, 2021

Ms. Rebecca Reynolds, Executive Director Little Dixie Community Action Agency, Inc. 209 N. 4th Hugo, OK 74743

Attention: Jeannie McMillin

Dear Ms Reynolds,

On March 19, 2020, the Federal Register published FTA's final notice apportioning the full FY 2020 funding available for the Program Year 2021.

Based on the notice, your agency's allotment of the Section 5311 funding for the 2021 program year is as follows:

Section 5311 Allocation: For project capital, administration and/or operations $552,189.00

Section 5311(B) Allocation : $5,000.00 Rural Transportation Assistance Program

Total of Funding $557,189.00

Sincerely,

Mike Woodhams, Project Manager Office of Mobility and Public Transit

“The mission of the Oklahoma Department of Transportation is to provide a safe, economical, and effective transportation network for the people, commerce and communities of Oklahoma.”

AN EQUAL OPPORTUNITY EMPLOYER Item L2 Page 1 of 2 Item L2 Page 2 of 2 Item L3 Page 1 of 2

NeighborWorks® America INVESTMENT AND GRANT FUNDS LETTER April 19, 2021

Neighborhood Reinvestment Corporation, doing business as NeighborWorks® America (“NeighborWorks® America”) hereby authorizes the award of the following grant funds payable to the NeighborWorks organization named below (“the NeighborWorks Organization”), pursuant to the terms and conditions stated in the Investment and Grant Agreement. These grant funds are federal funds.

LITTLE DIXIE COMMUNITY ACTION AGENCY

Unrestricted Grant Funds provided by this Investment and Grant Letter $20,000.00 Restricted Until First Use grant funds provided by this Investment and Grant Letter $ Restricted Until Donor Release grant funds provided by this Investment and Grant Letter $ TOTAL $20,000.00

The following terms and conditions shall govern the disbursement and expenditure of these Grant Funds:

Definitions.

a. “Restricted Until Donor Release” refers to grant funds held in perpetuity, used in accordance with the eligible purposes outlined at Section III to build assets for the NeighborWorks Organization and the community in which the NeighborWorks Organization operates. These funds are not to be used for non-capitalizable purposes such as paying day-to-day expenses of the NeighborWorks Organization. Under FASB ASU 2016-14, these funds are considered net assets with donor restrictions, invested in perpetuity. Previously, the NeighborWorks America Investment and Grant Agreement referred to these funds as “Permanently Restricted Capital Funds.”

b. “Restricted Until First Use” refers to grant funds that are restricted until used in accordance with an eligible purpose outlined at Section III. These funds are not to be used for non-capitalizable purposes such as paying the day-to-day expenses of the NeighborWorks Organization. Under FASB ASU 2016- 14, these funds are considered net assets with donor restrictions, subject to expenditure for a specified purpose (capitalizable real estate or lending activities).

c. “Unrestricted Grant Funds” are unrestricted in nature and used to further the NeighborWorks Organization mission, including non-capitalizable expenses. Under FASB ASU 2016-14, these funds are considered net assets without donor restriction. Previously, the NeighborWorks America Investment and Grant Agreement referred to these funds as “Expendable Grant Funds.”

Federal Award Identification.

a. NeighborWorks Organization name: Little Dixie Community Action Agency b. NeighborWorks Organization PCode: 8251 c. Resource Opportunity: Pandemic Recovery Initiatives Request FY21 d. Application number(s): R-PRI-2021-62477 e. Award date: April 19, 2021 f. Amount of federal funds obligated by this Investment and Grant Funds Letter: $20,000.00 Item L3 Page 2 of 2

g. Federal award project description: This grant is an award to carry out community development programming in accordance with the enabling legislation of the Neighborhood Reinvestment Corporation, P.L 95-557. h. Funding source: Federal Appropriation i. Date of appropriation: December 27, 2020 j. Federal Public Law Number (PL#) and Name: Public Law # 116-260; Name - US Department of Treasury, NeighborWorks America k. Is this award for R&D?: This grant is not awarded for the purpose of Research and Development. l. Award type: Fixed amount award (direct and indirect cost rates are not applicable).

For guidance on financial accounting and reports, please refer to the Investment and Grant Agreement and the Guidance for the Conduct of Audits, posted on the Member Site.

Acceptance.

By accepting these grant funds (either through check endorsement, automated clearing house “ACH” deposit, or use of the funds in any manner), the NeighborWorks Organization agrees to comply with the terms and conditions stated in the Investment and Grant Agreement entered into by the NeighborWorks Organization and NeighborWorks America. This Investment and Grant Funds Letter presumes acceptance of the award subject to all terms and conditions stated here and in the Investment and Grant Agreement. Any conflicting terms, additional terms, or waivers of these terms proposed by the NeighborWorks Organization are rejected unless expressly agreed to in writing by NeighborWorks America.

Sincerely,

Kathryn Watts, Senior Vice President, Field Operations Neighborhood Reinvestment Corporation, dba NeighborWorks® America

Item L4 Department of Health and Human Services Notice of Award Page 1 of 3 Award# Administration for Children and Families 06HE000106-01-00 FAIN# 06HE000106 Federal Award Date: 04/19/2021

Recipient Information Federal Award Information 1. Recipient Name 11. Award Number 06HE000106-01-00 Little Dixie Community Action Agency, Inc. 12. Unique Federal Award Identification Number (FAIN) 209 N 4TH ST 06HE000106 HUGO, OK 74743-3809 13. Statutory Authority 42 USC 9801 ET SEQ 580-326-3351

14. Federal Award Project Title 2. Congressional District of Recipient COVID (P.L. 116-260) 02 3. Payment System Identifier (ID) 1730772321A1 15. Assistance Listing Number 4. Employer Identification Number (EIN) 93.600 16. Assistance Listing Program Title 730772321 5. Data Universal Numbering System (DUNS) Head Start 095453171 6. Recipient’s Unique Entity Identifier 17. Award Action Type New 7. Project Director or Principal Investigator 18. Is the Award R&D? No Ms. Sheree Ensley Fiscal Officer Summary Federal Award Financial Information [email protected] 19. Budget Period Start Date 04/01/2021 - End Date 03/31/2023 580-326-3351 20. Total Amount of Federal Funds Obligated by this Action $170,650.00 8. Authorized Official Direct Cost Amount $151,905.00 Mr. William Smith $18,745.00 Governing Board Chairman 20a. 21. $0.00 [email protected] 20b. Indirect Cost Amount (580) 326-3351 22. Authorized Carryover $0.00 23. Offset Federal Agency Information 24. Total Approved Cost Sharing or Matching, where applicable $0.00 ACF/OHS Region VI Grants Office Total Amount of Federal Funds Obligated this budget period 25. Total Federal and Non-Federal Approved this Budget Period $170,650.00 9. Awarding Agency Contact Information 26. Project Period Start Date 04/01/2021 - End Date 03/31/2023 Ms. Jennifer M Curtiss Grants Management Officer 27. [email protected] Not Available Total Amount of the Federal Award including Approved 816-426-2991 Cost Sharing or Matching this Project Period 28. Authorized Treatment of Program Income 10.Program Official Contact Information Additional Costs Mr. Kenneth Gilbert 29. Grants Management Officer – Signature Regional Program Manager Ms. Jennifer M Curtiss HHS/ACF/OHS Region VI Grants Management Officer [email protected] 214-767-8844

30. Remarks

Page 1 Item L4 Department of Health and Human Services Notice of Award Page 2 of 3 Administration for Children and Families Award# 06HE000106-01-00 FAIN# 06HE000106 Federal Award Date: 04/19/2021

Recipient Information 33. Approved Budget (Excludes Direct Assistance) Recipient Name I. Financial Assistance from the Federal Awarding Agency Only II. Total project costs including grant funds and all other financial participation Little Dixie Community Action Agency, Inc. 209 N 4TH ST a. Salaries and Wages $81,500.00 HUGO, OK 74743-3809 b. Fringe Benefits $27,800.00 580-326-3351 c. Total Personnel Costs $109,300.00 d. Equipment Congressional District of Recipient $0.00 02 e. Supplies $25,000.00 Payment Account Number and Type f. Travel $0.00 1730772321A1 Employer Identification Number (EIN) Data g. Construction 730772321 h. Other $17,605.00 Universal Numbering System (DUNS) i. Contractual 095453171 Recipient’s Unique Entity Identifier j. TOTAL DIRECT COSTS $151,905.00 Not Available k. INDIRECT COSTS $18,745.00 31. Assistance Type l. TOTAL APPROVED BUDGET $170,650.00 Project Grant m. Federal Share $170,650.00 32. Type of Award Service n. Non-Federal Share

34. Accounting Classification Codes

FY-ACCOUNT NO. DOCUMENT NO. ADMINISTRATIVE CODE OBJECT CLASS AMT ACTION FINANCIAL ASSISTANCE APPROPRIATION 1-G061100 06HE00010601C5 ACFOHS 41.51 $170,650.00 75-21-1536

Page 2 Item L4 Page 3 of 3

30. REMARKS (Continued from previous page)

This action awards one-time funds under Common Accounting Number (CAN) 1100 for activities pertaining to the prevention, preparation, and/or response to the coronavirus disease (COVID- 19). COVID-19 funds can be used for costs incurred from December 27, 2020 in response to the public health emergency.

If applicable, this action approves the purchase of equipment identified on the ‘Equipment’ object class category.

If applicable, this action approves a non-federal match waiver for the federal funds awarded. Item L5 Page 1 of 3 Item L5 Page 2 of 3 Item L5 Page 3 of 3 DocuSign Envelope ID: 176F59A9-3DF7-4E50-86D5-442CE5BA2323 Item L6 www.efsp.unitedway.org Emergency Food and Shelter Program 38-7048-00 SSA 1 701 North Fairfax Street Page 1 of 2 Alexandria, VA 22314-2064 Phone 703-706-9660 Fax 703-706-9677 Phase 38 Local Board Plan Due date for submission: March 26, 2021 Jurisdiction: Pushmataha County, OK, Local Board ID# 7048-00 Award Amount: $3,885 Phase 38 start date: 01/01/2020 The administrative allowance of $78 is included in the award amount. Local Board ID: 704800 Spending Period Extension Request If extension date is not selected, the end date for this spending period will be 10/31/2021.

January 01, 2020 February 28, 2020 March 31, 2020 April 30, 2020

May 31, 2020 June 30, 2020 July 31, 2020 August 31, 2020

September 30, 2020 October 31, 2020 November 30, 2020 December 31, 2020

January 31, 2021 February 28, 2021 March 31, 2021 April 30, 2021

May 31, 2021 June 30, 2021 July 31, 2021 August 31, 2021

September 30, 2021 October 31, 2021

The Local Board certifies that public notice of availability of these funds appeared in print in the Antlers Amerian on 04/08/2021 The advertisement appeared at least 10 business days prior to our Local Board's allocation decision. The Local Board will meet: quarterly. We understand that if meeting semiannually, copies of meeting minutes must be included with the Phase 38 Final Report.

Our Local Board @rb1does (copy attached) X @rb2does not have additional requirements beyond those of the National Board (select one).

As the chair of the Local Board, I certify that the Local Board meets the requirements as stated on the Local Board Certification Form and that the above information and all information provided on the attached forms and via the EFSP website are correct. Our Local Board understands that all parties will be held accountable for complying with the provisions of the grant as well as full compliance with applicable requirements of all other Federal laws, Executive Orders, regulations, and policies governing this program, including those not specifically stated in the Manual and the accompanying Phase 38 Responsibilities and Requirements Manual. Pushmataha County, OK, Local Board ID# 7048-00

Signature of Local Board Chair:@lbchairsign Date: 4/27/2021@lbchsigndate

Print Name of Local Board Chair: @lbchairnameVickie Leathers NOTE: Indicate below at least one alternate authorized signature which is acceptable for the processing of your jurisdiction's paperwork, i.e., Local Board Plans, Second Payment Requests, etc., to be used in the absence of the Local Board Chair. Alternate signatories must be members of the Local Board or the Local Board contact. Submission of any type of documentation from an unauthorized signer will not be processed.

@lbname1 @lbname2 ______Sheree Ensley ______DeeDee Atwood Print Name Print Name @lb1sign @lb2sign ______Signature Signature @poslb1 @poslb2 Signer Secretary ______Position with Local Board Position with Local Board

National Board use only: Cert_____ Adv_____Sig_____ R_____ NA_____ H_____ Initials_____ K_____ E_____ *704800* DocuSign Envelope ID: 176F59A9-3DF7-4E50-86D5-442CE5BA2323

EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM

PHASE 38 LOCAL BOARD PLAN CERTIFICATION

By signing the Local Board Certification Form, our Local Board certifies we have thoroughly read and understand the Phase 35 Responsibilities and Requirements Manual, Phases 36, 37 & CARES, and 38 Addendums

(Manual). We agree to administer the Emergency Food and Shelter Program (EFSP) as required. Additionally, we certify that the local private non-profit or governmental agencies selected as LROs reflected on the

Local Board Plan have read and understand the Phase 35 Responsibilities and Requirements Manual and Phases 36, 37 & CARES, and 38 Addendums, including the Grant Agreement Articles, Financial Terms and

Conditions, and Other Terms and Conditions as well as the Eligible and Ineligible Costs and Documentation sections and agree to comply with all program requirements. The agencies understand that all parties will be

held accountable for complying with the provisions of the grant as well as full compliance with applicable requirements of all other Federal laws, Executive Orders, regulations, and policies governing this program

including those not specifically stated in the Manual. They have certified this by completing and signing the Phase 38 Local Recipient Organization (LRO) Certification Form and/or the Fiscal Agent/Fiscal Conduit

Agency Certification, as necessary. This form has been forwarded by the Local Board with the Local Board Certification Form as part of the Local Board Plan. The Local Board and each LRO have retained a copy for

their records.

The Local Board certifies it has selected agencies that meet the EFSP requirements, including but not limited representation including special emphasis groups (e.g., elderly, families with children, Native to the items noted and each agency: Americans, veterans, and mentally and physically disabled).

 Has the capability to provide emergency food and/or shelter services. 2. Has elected a chair.  Will use funds to supplement or expand existing programs and services. 3. Has advertised locally via print media, the availability of funds, including the acknowledgement of the  Is nonprofit or an agency of government. Federal funding source and has waited 5 business days before allocating funds.  Has an accounting system, and will pay all vendors by an approved method of payment. 4. Has promoted the program to all agencies with the capacity to provide emergency food and/or shelter  Understands that cash payments (including petty cash) are not eligible under EFSP. assistance, including those on Native American reservations, not just those represented on the Local  Conducts an independent annual review if receiving $50,000-$99,999/an independent annual audit if Board. receiving $100,000 or more in EFSP funds, and follows OMB’s Uniformed Guidance if receiving 5. Has held meetings to decide which local private or public agencies should receive grants and $750,000 or more in Federal funding. determined the amount of grant funds to each, will monitor expenditures of funds and eligible cost  Is not debarred or suspended from receiving Federal funds. compliance at the local level, and will ensure all funds are properly spent before the jurisdiction's end-  Has not received an adverse or no opinion audit. of-program date.  Practices nondiscrimination (agencies with a religious affiliation will not refuse service to an applicant 6. Has established a written appeals process for participation or funding by funded or non-funded based on religion, nor engage in religious proselytizing or religious counseling with Federal funds). agencies.  Does not charge any client a fee for services funded by EFSP. 7. Has submitted the Local Board Certification with the Local Board Plan, Board Roster, LRO  Has a private, not-for-profit voluntary board. Certification forms and Certification Regarding Lobbying forms (as needed) to the National Board by  Will provide all required reports and documentation, as requested, to the Local Board in a timely the specified deadline. manner. 8. Will provide technical assistance on EFSP guidelines and requirements to LROs.  Will expend monies only on EFSP eligible costs and keep complete documentation (and provide, if 9. Will coordinate with state agencies that administer food, utility, and other Federal assistance programs. requested) on all expenditures for a minimum of three years after end-of-program date and for 10. Will reallocate funds within a jurisdiction or LRO, as necessary, (e.g., from food to shelter). If funds compliance issues, until resolved. are transferred from one LRO to another, will notify the National Board using the EFSP website and  Will spend all funds and close out the program by the jurisdiction's selected end-of-program deadline. affected LROs in writing as promptly as possible or before the specified deadline.  Will not use EFSP funding for any lobbying activities and if receiving $100,000 or more, will provide 11. Understands that if deadline dates given by the National Board to Local Boards and LROs for the “Certification Regarding Lobbying” and, if applicable, will complete Standard Form LLL, the submission of second payments, EFT forms and reallocations and resolution of compliance “Disclosure Form to Report Lobbying”, in accordance with its instructions. problems are not met, that the remaining unpaid funds for the jurisdiction will be forfeited and  Has no known EFSP compliance exceptions in this or any other jurisdiction. reclaimed by the National Board.  Will not use EFSP funds as a cost-match for other Federal funds or programs. 12. Will submit Final Reports to the National Board on expenditures and LROs’ programs after  Has provided a Federal Employer Identification Number (FEIN) to EFSP. jurisdiction’s selected end-of-program date as required.  Has provided a Data Universal Number System (DUNS) number issued by Dun and Bradstreet 13. Will ensure that any funds unspent ($5.00 or more) at end-of-program are promptly returned to the (D&B) and required associated information to EFSP. National Board.

This also certifies that the Local Board agrees to or has complied with the following roles and 14. Will obtain and review for accuracy all Final Reports and spreadsheets for LROs and documentation responsibilities: for specified LROs and will forward to the National Board. Will require fund reimbursements from

LROs in the event of expenditures violating the eligible costs under this award. Page 1. Invited National Board agencies and/or their local affiliates to participate on the Local Board. Has 15. Will remain in operation until all program and compliance requirements of the National Board

included a homeless or formerly homeless person as a member of the Local Board. Has included a Item have been satisfied. Native American to participate on the Local Board where a federally recognized reservation lies in or 2

16. Will retain all records related to the program for three years from the end-of-program date; more than of

encompasses the jurisdiction. Has considered adding additional board members to broaden community L6

three years, if necessary, until compliance issues are resolved. 2

Please do not alter the Local Board Certification form; any questions regarding the form should be directed to EFSP staff. Item L7 Page 1 of 2

NeighborWorks® America INVESTMENT AND GRANT FUNDS LETTER May 3, 2021

LITTLE DIXIE COMMUNITY ACTION AGENCY

Unrestricted Grant Funds provided by this Investment and Grant Letter $500.00 Restricted Until First Use grant funds provided by this Investment and Grant Letter $ Restricted Until Donor Release grant funds provided by this Investment and Grant Letter $ TOTAL $500.00

The following terms and conditions shall govern the disbursement and expenditure of these Grant Funds:

Definitions.

Federal Award Identification.

a. NeighborWorks Organization name: Little Dixie Community Action Agency b. NeighborWorks Organization PCode: 8251 c. Resource Opportunity: NeighborWorks Week Request FY21 d. Application number(s): R-NWW-2021-62427 e. Award date: May 3, 2021 f. Amount of federal funds obligated by this Investment and Grant Funds Letter: $500.00 Item L7 Page 2 of 2

For guidance on financial accounting and reports, please refer to the Investment and Grant Agreement and the Guidance for the Conduct of Audits, posted on the Member Site.

Acceptance.

Sincerely,

Kathryn Watts, Senior Vice President, Field Operations Neighborhood Reinvestment Corporation, dba NeighborWorks® America

Item M Page 1 of 2

RESOLUTION

Little Dixie Community Action Agency, Inc/Community Housing Development Organization Section R-12-Low Income Input

WHEREAS, the Little Dixie Community Action Agency, Inc., is a designated Community Housing Development Organization with a vital interest in addressing and improving the housing conditions in Choctaw, McCurtain and Pushmataha Counties of Oklahoma; and

WHEREAS, it is the goal of Little Dixie Community Action Agency, Inc. to seek out advice and input from the beneficiaries/potential beneficiaries of the agency’s housing programs, especially low-income beneficiaries; and

WHEREAS, it is the intention and responsibility of Little Dixie Community Action Agency, Inc. to comply with the HOME program guidelines as outlined in Section R-12 as set forth by the U.S. Department of Housing and Urban Development.

NOW THEREFORE, be it resolved, that the Governing Board of Directors of Little Dixie Community Action Agency, Inc. hereby adopts Section R-12.-Low Income Input which is attached hereto as “Attachment A” and made a part hereof.

BE IT FURHTER RESOLVED, That Little Dixie Community Action Agency, Inc., agrees to abide and operate by those guidelines as set forth in Section R-12-Low Income Input and the Associated Policies/Processes as described in “Attachment A” –Little Dixie Community Action Agency, Inc./CHDO Section R-12 Low Income Input Policies” for the purpose of establishing a formal process for low-income beneficiaries/potential beneficiaries to advise Little Dixie Community Action Agency, Inc. in all of its’ decisions regarding the design, siting, development, and management of all HOME-assisted affordable housing projects within the counties of Choctaw, McCurtain and Pushmataha located in Southeast Oklahoma.

ADOPTED this, the _____ day of ______2021.

LITTLE DIXIE COMMUNITY ACTION AGENCY, INC./CHDO

ATTEST:

______William Smith, Board Chair Rebecca Reynolds, Executive Director

Revised May 2021

Item M Page 2 of 2

ATTACHMENT "A"

LITTLE DIXIE COMMUNITY ACTION AGENCY, INC/CHDO SECTION R-12 LOW INCOME INPUT POLICIES

POLICY PURPOSE: To establish a formal process for low-income beneficiaries to advise Little Dixie Community Action Agency, Inc. in all of its' decisions regarding the design, siting, development, and management of all HOME-assisted affordable housing projects as evidenced by:

PROCESS: LITTLE DIXIE COMMUNITY ACTION AGENCY, INC./CHDO WILL:

• Hold virtual public input sessions annually with meeting access available at LDCAA sites in Choctaw, McCurtain and Pushmataha Counties of Southeast Oklahoma unless otherwise prohibited to: 1. Educate the community, especially low-income beneficiaries/potential beneficiaries about the HOME program and allowable/expected/anticipated/existing HOME activities of and by LDCAA/CHDO 2. Provide a platform for low-income beneficiaries/potential beneficiaries to advise the agency on the design, siting, development, and management of all HOME assisted affordable housing projects. • Recruit and encourage participation from the low-income community which will be accomplished by implementing the following strategies: 1. Personal contact (telephone call/mailed invitations) made to identified low-income families that are on file on the agency's waiting lists for programs i.e. Weatherization, LIHEAP, Head Start, Early Head Start, Early Head Start-Child Care and any/all other internal programs. 2. Advertisement of input sessions utilizing posters, handouts, etc. at targeted locations utilized by low-income individuals/families including area Nutrition Centers, Food Banks, local DHS offices, Health Departments, Choctaw Nation Social Service centers, and LDCAA office locations (this list is not all-inclusive). 3. Marketing of input sessions utilizing area newspapers, web page, radio, social media and/or flyers/brochures. • Provide for sufficient notice and access to meetings: 1. Marketing/Recruitment activities to begin no less than two weeks prior to each scheduled input session. 2. Hold two separate meetings virtually to reduce travel burden and encourage attendance with input surveys available digitally and paper form for convenience. 3. Meetings will be held via ZOOM with meeting access available at LDCAA sites in each county (Choctaw, McCurtain and Pushmataha) unless otherwise prohibited. 4. Ensure all marketing/recruitment materials include pertinent information i.e. time, address, and contacts (telephone and email) for obtaining additional information. Training and Technical Assistance Plan Early Head Start-Child Care Partnership Program Little Dixie Community Action Agency, Inc. August 1, 2021 – July 31, 2022

Partnership Staff Training

Trainer/ Content Area Training Strategies Date Cost Outcome Evaluation Responsible Staff All Areas Partnership staff will receive training All Specialists October $590 + Partnership staff will Ongoing monitoring related to Education, Child Abuse 2021 $500 = refresh their knowledge of by Specialists, Awareness, Nutrition, and other $1,090 program requirements and monthly reporting prevalent topics relating to their field. have the opportunity to engage with management staff for one-on-one questions.

All Areas Annual Zero to Three Conference: Conference October $10,000 Partnership staff will Ongoing monitoring Take Heart (Virtual) Trainers 25-29, obtain knowledge relating 2021 to their field. Due to the conference being held virtually all staff would have the opportunity to attend remotely.

All Areas Partnership staff will receive training All Specialists February $590 + Partnership staff gain Ongoing monitoring on ERSEA strategies, Education areas 2022 $500 = enhanced understanding of by Specialists, to enhance child outcomes, and other $1,090 child outcomes along with monthly reports, prevalent topics relating to their field. the important roles they Child Plus tracking, play in the ERSEA area. enrollment, child outcomes

All Areas Partnership staff will receive All Specialists May $590 + Partnership staff will have Staff retention, motivational training relating to their 2022 $500 = a refreshed sense of feedback from staff field in early childhood education along $1,090 purpose within their field with program specific topics. and feel supported by the Page program. Item 1 of

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All Areas Partnership staff will be presented with All Specialists/ July $2,000 + Partnership staff will grow Ongoing monitoring information pertaining to HS/EHS Applicable 2022 $1,180 + their knowledge of throughout the year Standards as well as all component Trainers $1,000 = HS/EHS Standards and by Component Area areas; Education, ERSEA, Disabilities $4,180 regulations, Licensing Specialists and Mental Health, Professional requirements, curriculum, Development, Nutrition, Health and ERSEA, Disabilities and Safety, and Family and Community Mental Health, Nutrition, Engagement throughout a two-day Health and Safety, and Pre-Service Training. Family and Community Engagement.

All Areas Newly hired partnership staff will All Specialists Ongoing $613 Partnership staff will be Specialists will complete a one-day orientation where provided clear expectations observe partnership HS/EHS Standards are outlined. Each of program requirements staff during site Specialist will also present their and standards. visits component area overview.

Staff Partnership staff will be provided with Professional Ongoing $3,000 Partnership staff will keep PD Specialist will Education training and necessary materials Development education credentials track and monitor pertaining to keeping all degrees, Specialist and/or certifications degrees, credentials, and certifications current. current at all times. certifications, and credentials to ensure compliance

Health and Partnership staff will be provided with Health Specialists Ongoing $750 Partnership staff will Health Specialist Safety CPR/First Aid training as newly hired ensure CPR/First Aid will monitor and or as needed to maintain compliance. credentials are current at track all all time to meet certifications to requirements. remain in compliance at all times

All Areas Center Directors will be provided with All Specialists/ Ongoing $14,500 Center Directors will Center Directors trainings as necessary to comply with Contract Trainers become more will provide routine program requirements and facilitate as applicable knowledgeable on HS/EHS monitoring; best practices within performance Standards to ensure Specialists will standards, these can include CLASS, program compliance as monitor compliance ITERS, PITC, etc. well as any other necessary during site visits

training to ensure program Page success. Item 2 of

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Education Partnership staff will receive training Education Ongoing $2,000 Partnership staff will Education Specialist on the best practices to implement Specialists/ become more will monitor program curriculum within their Mentor Coaches knowledgeable on the use classroom activities classroom. of curriculum in the when making site classroom, the importance visits of lesson planning, setting and monitoring goals, as well as other various aspects relating to curriculum in the classroom.

Education Partnership staff will receive training Education Ongoing $4,550 Partnership staff will have Education Specialist related to using materials to enhance Specialists/ an increased knowledge will monitor the classroom environment in the Contract Trainers base of using materials in partnership staff educational domains; social emotional, as applicable the classroom to support incorporating physical, language/literacy, cognitive, educational domains. materials into lesson and mathematics. plans

Policy Council and Governing Board Training

Trainer/ Content Area Training Strategies Date Cost Outcome Evaluation Responsible Staff Administration The Governing Board and Policy Council Director, Monthly $0 Governing Board and Self-Assessment 1301.2 will receive periodic training Assistant Policy Council will be able (programmatic, regulations, Directors and All to carry out their program policies/procedures, responsibilities/ Specialists responsibilities effectively. duties, etc.) through lecture, PowerPoint, handouts and Board training/resource manual.

Training and Technical Assistance Total: $42,863

Note: All in-person conferences/trainings are subject to change based on COVID-19 Pandemic and/or Little Dixie Community Action Agency travel restrictions. Page

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HEAD START/EARLY HEAD START/EARLY HEAD START-CHILD CARE MANAGEMENT TEAM SALARY COST ALLOCATION PLAN

Position: Employee Name: Allocation Methodology: HS/EHS/EHS-CC HS/EHS/EHS-CC Based on # of HS/EHS/EHS-CC Projected # of HS/EHS/EHS-CC Director Darla Galyon Classrooms Program: # of Children: %: Program: Children with IEPs: %: HS/EHS/EHS-CC Assistant Director Jordan Mack Based on # of Children Head Start 387 68.25% Head Start 39 68.42% HS/EHS/EHS-CC Assistant Director Mattie Ferguson Based on # of Children EHS 48 8.47% EHS 5 8.42% HS/EHS/EHS-CC Health Specialist Paula Savoy Based on # of Children EHS-CC 132 23.28% EHS-CC 13 23.16% HS/EHS/EHS-CC Health Assistant Specialist Ronda Spear Based on # of Children Total: 567 Total: 57 HS/EHS/EHS-CC Nutrition Specialist Katelyn Nelms Based on # of Children HS/EHS/EHS-CC Nutrition Assistant Specialist Johonna House Based on # of Children HS/EHS/EHS-CC HS/EHS/EHS-CC HS/EHS/EHS-CC Program Clerk Lauren Barger Based on # of Children Program: # of Teaching Staff: %: Program: # of Classrooms: %: HS/EHS/EHS-CC Professional Development Specialist Kacey Thomas Based on # of Teaching Staff Head Start 28 38.36% Head Start 28 55.45% HS/EHS/EHS-CC Professional Development/ERSEA Assistant Specialist Brittany Bailey Based on # of Teaching Staff EHS 12 16.44% EHS 6 11.88% HS/EHS/EHS-CC Early Childhood Development and Curriculum Coach Susie Mashburn Based on # of Teaching Staff EHS-CC 33 45.20% EHS-CC 16.5 32.67% HS/EHS/EHS-CC Education Assistant Specialist Nikki McAdams Based on # of Teaching Staff Total: 73 Total: 50.5 HS/EHS/EHS-CC Disabilities/Mental Based on Projected # of Children Health Specialist Rita Burke with IEPs HS/EHS/EHS-CC Family & Community Engagement Specialist Tori Williams Based on # of Family Advocates HS/EHS/EHS-CC

HS/EHS/EHS-CC ERSEA Specialist Sara Moore Based on # of Children Program: # of Family Advocates: %: HS/EHS/EHS-CC Disabilties and Mental Health/F&CE Assistant Specialist Christina Merritt Based on # of Children Head Start 5 50.00% Based on # of HS/EHS/EHS-CC HS/EHS/EHS-CC Program Secretary Lori Henry Classrooms EHS 1 10.00% HS/EHS/EHS-CC Data Entry Clerk Paige Stacey Based on # of Children EHS-CC 4 40.00% HS/EHS/EHS-CC Procurement Clerk Taryn Creasman Based on # of Children Total: 10 Based on # of HS/EHS/EHS-CC HS/EHS/EHS-CC Maintenance Technician Ken McDaniel Classrooms HS = 5 equivalent (4 FT + 2 Site Supervisors/FAs) Based on # of HS/EHS/EHS-CC HS/EHS/EHS-CC Maintenance Technician Kolton Russuell Classrooms Item O Item P Page 1 of 2 Little Dixie Community Action Community Needs Assessment Survey Agency, Inc. Little Dixie Community Action Agency, Inc. regularly conducts a survey to determine what the needs are in your community so we will know th 209 North 4 where to best focus our efforts and funding. Your help in completing Hugo, OK, 74745 this survey is sincerely appreciated. www.littledixie.org

Please list your City______, County______, and Zip Code______Check the response that best represents you. 1. 4. What is your gender? 2. 5. What is your ethnicity? ☐Male ☐Female ☐Prefer not to answer ☐Other ☐Hispanic ☐Non-Hispanic ( )Non-binary ( ) Trans/Male ( )Trans/Female 3. 6. What is your race? 7. What is your highest level of education completed? ☐White or Caucasian ☐Black or African American ☐Less than 9th grade ☐9th-12th grade (no diploma) ☐Asian ☐American Indian or Alaska Native ☐High School Diploma/GED ☐Technical School/Votech ☐Native Hawaiian or Other Pacific Islander ☐Some college (no degree) ☐Associate’s degree ☐Other______☐Bachelor’s degree ☐Graduate/Professional

8. What best describes your household? 9. WRITE IN THE NUMBER of persons for each age group in your ☐Two Parent ☐Single Parent Female household. _____0-2 _____3-4 _____5-9 _____10-14 ☐Single Parent Male ☐Multifamily household _____15-17 _____18-19 _____20-24 _____25-34 ☐Single person ☐Two adults no children _____35-44 _____45-54 _____55-59 _____60-64 ☐Grandparent(s) raising grandchildren _____65-74 _____75-84 _____85 and older

10. What is the primary language spoken in the home? 11. Is anyone in your household a veteran? ☐English ☐Spanish ☐Other ______☐Yes ☐No

12. Anyone in your household receive disability benefits? 13. What was your total household income last year? ☐Yes ☐No ☐Less than $10,000 ☐$10,000 - $14,999 If yes, please mark # of each below: ☐$15,000-$19,999 ☐$20,000 - $24,999 ______# of Children ______# of Adults ☐$25,000 - $34,999 ☐ $35,000 – $49,999 ☐Over $49,999 14. Mark the choice that best describes you: 15. What are the most important programs/services you would ☐Client of Agency like to see continued in your community? Example: (Have received services from agency. Example – Tax Preparation) _____Housing ☐Agency Board Member _____Emergency Services ☐Agency Volunteer _____Early Childhood Education _____Transportation ☐Representative of an educational institution _____Substance Abuse Services (Public or private school, college, technical school) _____Health Services ☐Representative of a government entity _____Senior Services (City, County, State, or Federal) _____Youth Services ☐Representative of a private organization _____Nutrition (Business, local civic group) _____Economic/Community Development ☐Representative of a faith-based organization _____Asset Development (Church or other religious organization) Other:______☐ Representative of a community based organization (Nonprofit entities providing direct services) ☐General Public TURN OVER TO COMPLETE PAGE 2 (Have NOT received services from the agency) 1 Item P Page 2 of 2

16. How much does each item rate as a need in your community? Please check only one rating for each need listed No Some Great Don’t No Some Great Don’t NUTRITION EDUCATION Need Need Need Know Need Need Need Know Availability/access to food Early Childhood Education (grocery store) Programs Community Gardens GED Classes Nutrition Education/ English as a Second- Healthy Eating Language Classes Need food Computer Skills Training

No Some Great Don’t Literacy Classes EMPLOYMENT Need Need Need Know Technical and Vocational Job Training Training Help finding a job Childcare Higher Paying Jobs or Jobs with Benefits No Some Great Don’t HOUSING No Some Great Don’t Need Need Need Know HEALTH Need Need Need Know Decent affordable houses Health Insurance/ to RENT Affordable Health Care Decent affordable houses Health Education Services to BUY Mental Health Services Weatherization (Home Substance Abuse Energy Improvement) Counseling/Treatment Home Repair RX (prescription assistance) Home Buyer Education Child Immunizations Handicap Accessibility Teenage Pregnancy/ Housing Family Planning Senior Citizens Housing Elder Care Rental Assistance Vision Utility Assistance Dental Insurance/ Affordable Dental No Some Great Don’t COMMUNITY Need Need Need Know Safe Neighborhoods, No Some Great Don’t LINKAGES sidewalks, parks Need Need Need Know Homeless Shelter Prisoner Discharge Services Senior Activities Public Transportation Recreational Activities Vehicle Repair Assistance Youth Activities Access to Services (WIC, SNAP, SSI, Sooner Care) Crime Prevention Additional Health Care Facilities (Doctor’s Offices, No Some Great Don’t INCOME MANAGMENT Clinics, Pharmacies) Need Need Need Know Legal Assistance Free Income Tax Volunteer Opportunities Preparation Assistance Gambling Counseling Please describe any other need that was not listed above: Budget/Credit/Debit Counseling

AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA

Thank you for your participation!

Item Q PROCLAMATION

WHEREAS, Community Action has made essential contributions to individuals and families across this Nation by creating economic opportunities and strengthening communities; and

WHEREAS, Community Action is a robust state and local force connecting people to life- changing services and creating pathways to prosperity in 99% of all American counties; and

WHEREAS, Community Action builds and promotes economic stability as an essential aspect of enabling and enhancing stronger communities and stable homes; and

WHEREAS, Community Action promotes community-wide solutions to challenges throughout our cities, suburbs, and rural areas; and

WHEREAS, Community Action delivers innovate services and supports that create greater opportunities for families and children to succeed; and

WHEREAS, Community Action insists on community participation and involvement ensuring that all sectors of the community have a voice and will be heard; and

WHEREAS, Community Action is celebrating 57 years of innovation, impact and providing proven results for Americans.

NOW, THEREFORE, I, William Smith, Chairman of the Board of Directors for Little Dixie Community Action Agency, Inc., do hereby proclaim May 2021 as COMMUNITY ACTION MONTH in recognition of the hard work and dedication of all Community Action Agencies.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused to be affixed the Seal of Little Dixie Community Action Agency, Inc. on this 11th day of May, 2021.

______William Smith Chairman, Board of Directors Item R Page 1 of 8

Little Dixie Community Action Agency, Inc.

History In 1964, three separate Community Action Agencies existed in Choctaw, Pushmataha, and McCurtain Counties of Southeast Oklahoma. Research dating back to the reference period reveals that the following Office of Economic Opportunity (OEO) programs were operated by those CAAs: Administration, Emergency Food and Medical, Neighborhood Centers, and Summer and Full Year Head Start programs.

In 1968, these agencies merged in order to better meet the needs of the residents of Southeast Oklahoma. The Board of Directors drafted Articles of Incorporation and By-laws for the newly founded “Little Dixie Community Action Agency, Inc.” which included the entirety of all three counties, an area covering more than 4,000 square miles.

Southeast Oklahoma, with its mountainous landscape and high precipitation is significantly different from other areas of Oklahoma and other Great Plains States. Climate conditions are more aligned with those in the Deep South States which was the rationale behind the selection of the name “Little Dixie” for the new Community Action Agency.

Little Dixie Community Action Agency, Inc. was incorporated as a Nonprofit Organization on April 4th, 1968. The agency’s purpose as stated in its original Articles of Incorporation was “To assist in developing, executing, and coordinating plans and the programs authorized under the Economic Opportunity Act of 1964 and subsequent amendments which may be made to that act, and other Federal, State, and Local laws and programs which will tend to alleviate and eradicate poverty within the area of operation of this agency, exclusively for charitable purposes.”

Fred Tucker was the first Executive Director for Little Dixie and Gail Landreth was the first bookkeeper. These two individuals represented the agency’s entire administrative staff in 1968. Tucker served as executive director for 25 years until his death in 1993. His service to Community Action is honored each year when the Oklahoma Association of Community Action Agencies bestows the Fred Tucker Award for Excellence and Longevity among the State’s Community Action Employees. The agency has had only four additional Executive Directors since Mr. Tucker which include: o Bob Yandell (1993-2005) o Randall Erwin (2005-2008) o Brenda Needham (2008 to 2014) o Rebecca Reynolds (2014 to present).

Throughout its history, Little Dixie has progressively grown, adding new programs and services to meet the needs of the area, especially its most vulnerable populations. In 1971, Little Dixie had an annual budget of $607,583. Today the agency’s current budget is close to $24 million.

According to the 1970 census, 63.6% of the residents in the tri-county area had incomes below the OEO poverty guidelines. Now, according to the 2010 census, 24% of the residents of the tri-county area are living below poverty. This decrease in poverty is due primarily to the anti-poverty programs implemented through the years by Little Dixie Community Action Agency, Inc. Item R Page 2 of 8

Our Core Values Drive Our CHOICES. As an agency, we work to help others as they make choices to improve their quality of life and to determine their destiny for the future. Compassion: Concern and empathy for others is at the very heart of what we do and why we exist. We focus on achieving the greatest well-being and the highest potential for all of our stakeholders. We value respect, human dignity, and doing the right thing for the right reason. We care for the needs and values of others. Honesty: We connect with one another and our stakeholders with transparency, dignity and respect. We inspire trust by taking responsibility, and by doing what is right, fair, and ethical. To be truly successful, we must always be open and honest with our stakeholders, partners, and employees. Optimism: We represent ourselves and the agency in a positive and professional manner at all times. We are considerate of others and maintain an affirmative attitude to ensure great results. We provide our stakeholders with hope and confidence about the future and its outcomes. Integrity: We treat stakeholders, partners, and fellow employees with respect and kindness. We are thoughtful and decisive in leadership, accountable for our actions, and above all, driven to do the right thing. We encourage and reward teamwork, and strive for professional excellence to the highest standard possible. We model honesty and trust in all we do. Community: We have a passion for making our communities a better place. We meet our mission and improve as an agency through engagement with others. We are committed to cultural diversity, mutual respect among all persons, compassion for others, honest and open communication, and fairness and integrity in all that we do. Community support enables us to constructively enlist the collaborative support of volunteers and other entities, creating the capacity to meet area needs. Empowerment: We work to help others realize and achieve their full potential. We work to promote greater equality of opportunity for all persons, regardless of race, religion, gender, or social position by developing programs that emphasize the needs and aspiration of those who are most disadvantaged. We provide the framework and resources to succeed, and strive to exceed the expectations of our stakeholders by anticipating, understanding, and responding appropriately to their needs. We respect all individuals and value their contributions. We treat our stakeholders, partners and employees in a fair, equitable and non-discriminatory manner, recognizing the importance of diversity. Stewardship: We are committed stewards of the human, fiscal and physical resources entrusted to us. We are accountable to one another for the quality of our communities, the strength of our finances, and the utility and provision of our services for community engagement and individual growth. We champion the needs and concerns of our stakeholders. We act in the best interest of others to deliver superior services and enrich each life we touch.

Mission: “To improve the lives of low-income individuals and families through service and collaboration leading to self-sufficiency.”

Vision: “To free generations of people from poverty.”

Item R Page 3 of 8

History of Community Action

Creation: 1964 After the assassination of President Kennedy in 1963, President Johnson expanded the policy ideas initiated in the Kennedy Administration. In his message to Congress on January 8, 1964, President Johnson said “Let us carry forward the plans and programs of John Kennedy, not because of our sorrow or sympathy, but because they are right...This Administration today, here and now declares and unconditional War on Poverty in America...Our joint Federal-local effort must pursue poverty, pursue it wherever it exists.” The “War on Poverty” was born. In February, Sargent Shriver was asked to head a task force to draft legislation. In August, the Economic Opportunity Act of 1964 (EOA) was passed, creating a federal Office of Economic Opportunity (OEO) placed in the President’s Executive Office. Sargent Shriver was named Director, serving until 1969. Congress also passed the Civil Rights Act of 1964, guaranteeing equal opportunity for all. The Economic Opportunity Act, designed to implement that guarantee in the economic sector, stated in part: “It is therefore the policy of the U.S. to eliminate the paradox of poverty in the midst of plenty in this nation by opening, to everyone the opportunity for education and training, the opportunity to work, and the opportunity to live in decency and dignity.” The EOA included new education, employment and training, and work-experience programs such as the Job Corps, the Neighborhood Youth Corps, and Volunteers in Service to America (VISTA, the “domestic Peace Corps”). Congress bypassed the state and local governments and provided for direct funding of community groups: the community action concept.

Formative Years: 1964 – 1967 The federal Office of Economic Opportunity (OEO) was to lead the efforts of the War on Poverty and coordinate related programs of all other federal agencies. So-called Community Action Agencies (CAAs) were created at the local level to fight the War on Poverty “at home”. The EOA also provided for the creation of economic opportunity offices at the state level in order to involve governors in the War on Poverty. While governors were not authorized to give prior approval on OEO Grants, they did retain the right to veto any they thought inappropriate. Many, especially those in the South, exercised this right, only to be checked by another EOA provision for override by the Director of OEO. Indeed, Shriver overrode virtually all vetoes. CAAs varied from grass-roots, community-controlled groups to those with experienced board members and a highly visible professional staff. Most were incorporated as private nonprofit organizations. A few were city agencies. Funds were provided through the OEO. The local CAAs determined the use of the funds to meet the problems of the poor as they defined them. These were called “local initiative funds” and were used for a variety of purposes. One provision of the EOA called for the poor to have “maximum feasible participation” in identifying problems and in developing solutions. Across the nation, CAAs opened neighborhood centers in storefronts, housing projects, and other buildings in low-income areas to identify people who needed help and to determine eligibility. A new group of community leaders developed out of these neighborhood organizations, voicing the concerns of the poor and insisting on change. The philosophy, the strength, and the personal commitments of community action were formed during this period. It was also during this phase that Item R Page 4 of 8

EOA hired 3,000 new federal employees to manage and monitor all the new programs. Most of these came from the CAAs, civil rights groups, churches, labor unions, and other activist organizations. The community action program grew rapidly and poured large amounts of federal funds into communities, leaving some local elected officials over the control of CAA boards. Unhappy with new power blocks outside their own political organizations, a few big-city mayors communicated their concerns to Congress and President Johnson. As a result, Congress began to earmark new funds into Congressionally defined National Emphasis Programs that reduced the ability of CAAs to use the funds for other purposes.

Restructuring Phase: 1967 – 1968 In late 1967, Congress passed the Green Amendment, which required that a CAA must be designated as the official CAA for that area by local elected officials in order to operate in that community. After designation, OEO could then recognize the CAA and provide funds. After months of negotiations, over 95 percent of the existing CAAs were designated. In several large cities, the CAA was taken over by the mayor and turned into a public agency. Congress also passed the Quire Amendment, which required that CAA boards of directors be composed of one-third elected officials appointed by them, at least one third low-income representatives selected by a democratic process, and the balance from the private sector. By 1968, there were 1,600 CAAs covering 2,300 of the nation’s 3,300 counties. OEO also required many small, single-county CAAs to join together into multi-county units. By 1969, about 1,000 CAAs had been reorganized to meet the Quire Amendment criteria, and consolidated in accordance with OEO policy. Almost all of these CAAs are in existence today and operate the programs. These amendments had a positive effect on most CAA boards, though the issue of increasing the influence of local elected officials on the board of directors was a significant issue to leaders of poverty groups which had been operating independently. The formal connection of political, economic, and community power structures proved to be a tremendous strength. In many places, CAA boards became the arena for local officials, business sector, and the poor to reach agreement on policies, self-help activities, and programs to help the poor in their community.

Transition Years: 1969 – 1974 By 1960, many successful self-help programs had been initiated by OEO and the community action agencies, including Head Start, Family Planning, Community Health Centers, Legal Services, VISTA, Foster Grandparents, Economic Development, Neighborhood Centers, Summer Youth Programs, Adult Basic Education, Senior Centers, Congregate Meal Preparation, and others. Picking up on the concept of using OEO and CAAs as “innovators and the testing ground” for new programs, and spinning off successful programs to be administered by other federal agencies, President Nixon’s Administration saw the transfer of several large programs from OEO to the Department of Health, Education and Welfare and Department of Labor. Along with this went administrative oversight responsibility for a substantial part of CAA funding. At the start of his second term in 1973, Nixon did not request any funds for OEO’s Community Action Program division. Congress nevertheless provided funds. Nixon appointed Howard Phillips as Director of OEO and told him to dismantle and close the agency, and not to spend the money Congress provided. After a series of lawsuits, the Federal District Court in Washington D.C. ruled that the President could not refuse to spend funds that had been appropriated by Congress. Phillips resigned without having been confirmed by the Senate. Item R Page 5 of 8

Program Management Years 1974 – 1981 Under President Ford, in 1974, the Community Services Amendments were passed. OEO was dismantled and a “new” Community Services Administration (CSA) replaced it. The employees remained and continued to administer the programs. Community Action had found a new home in the federal government. From 1974 to 1981, CSA continued to fund CAAs. CAAs continued to help communities and neighborhoods to initiate self-help projects such as gardening, solar greenhouses, and housing rehabilitation. They additionally helped create and support federally funded senior centers and congregate meal sites. Home weatherization and energy crisis programs were initiated in the 1970s. In the late 1970s, under prodding from Congress, the Administration of President Carter initiated a large-scale effort to strengthen the role and management systems of both CSA and the CAAs. This resurgence of local spirit and leadership came to a quick end with passage of the Omnibus Budget and Reconciliation Act of 1981. In September 1981, Congress provided that all CAAs designated and recognized by CSA were eligible to be funded under the 90 percent pass-through requirement of the Community Services Block Grant. Congress also rescinded the EOA and the Green Amendment, eliminating the procedures and regulations for designation and recognition of CAAs.

Block Grant Years: 1981 – Present President Reagan’s Administration began a strong movement to reduce substantially the federal government’s support for domestic social programs. They proposed to consolidate most federally funded human needs programs into several large, general purpose block grants; to reduce the total amount of funding by 25 percent; and to delegate the responsibility for administering these block grants to the state. The proposal was partially successful. Congress created eight new block grants consolidating over 200 federal programs, reduced the core funding, and turned administrative authority over to the states. However, it did not accept the elimination of federal funding for CAAs. On Sept. 30, 1981, the CSA was abolished and the Economic Opportunity Act was rescinded. Approximately 1,000 CSA staff were fired. The Community Services Block Grant ensured the continued funding of the “eligible entities”; i.e., the CAAs, migrant programs and certain other organizations that had been financed through local initiative funds by CSA. Even with reduced core funding, CAAs have been able to leverage additional funds. One survey showed that with a CSBG budget over $300,000, the average community action agency was able to leverage more than $2.9 million, a ratio of $9.50 for every dollar of core funding. Agencies also recruited an average of eight volunteers for every paid staff person. Budget cuts in poverty programs continue, but CAAs still provide a “hand up, not a hand out”. The philosophy of eliminating “the paradox of poverty in the midst of plenty” remains the key concept that motivates CAAs today. **Adapted from the paper written by Jim Masters and originally published for the 25th Anniversary of Community Action in 1989.

Item R Page 6 of 8

Community Action Agencies are nonprofit private and public organizations established under the Economic Opportunity Act of 1964 to fight America’s War on Poverty. Community Action Agencies help people to help themselves in achieving self-sufficiency. Today there are approximately 1,000 Community Action Agencies, serving the poor in every state as well as Puerto Rico and the Trust Territories.

Community Action Agencies across America The service areas of Community Action Agencies (CAAs) cover 96 percent of the nation’s counties. Our agencies are connected by a national network that includes the Community Action Partnership national association, regional associations, state associations, a national lobbying organization, and a national association of Community Service Block Grant administrators.

CAAs are a primary source of direct support for the more than 34.5 million people who live in poverty in the United States. The majority of CAA program participants are extremely poor, with incomes below 75 percent of the federal poverty threshold, or $9,735 for a family of three (the average family size for the client population).

The Community Action network serves more than:  16.2 million individuals per year  3 million families per year.

CAAs serve all regions and populations:  54% of CAAs serve rural areas.  36% of CAAs serve areas considered both urban and rural.  10% of CAAs serve urban areas.

The average population a CAA serves is approximately 300,000 people. The average number of low- income people within each service area is 37,600.

Board, Staff, and Volunteers CAA Boards of Directors have a unique composition of:  at least one-third members from the low-income community  exactly one-third public officials  up to one-third members from the private sector  the average size of a CAA board is: 25 people  the typical size of agency staff is: 115 full-time equivalent workers  on average, each CAA has: 813 people volunteering at the agency each year.

Item R Page 7 of 8

PUBLIC LAW 105–285—OCT. 27, 1998

TITLE II—COMMUNITY SERVICES BLOCK GRANT PROGRAM

SEC. 201. REAUTHORIZATION. The Community Services Block Grant Act (42 U.S.C. 9901 et seq.) is amended to read as follows:

Community ‘‘Subtitle B—Community Services Block Services Block Grant Act. Grant Program

42 USC 9901 ‘‘SEC. 671. SHORT TITLE. note. ‘‘This subtitle may be cited as the ‘Community Services Block Grant Act’.

42 USC 9901. ‘‘SEC. 672. PURPOSES AND GOALS. ‘‘The purposes of this subtitle are— ‘‘(1) to provide assistance to States and local communities, working through a network of community action agencies and other neighborhood-based organizations, for the reduction of poverty, the revitalization of low-income communities, and the empowerment of low-income families and individuals in rural and urban areas to become fully self-sufficient (particularly families who are attempting to transition off a State program carried out under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.)); and ‘‘(2) to accomplish the goals described in paragraph (1) through— ‘‘(A) the strengthening of community capabilities for planning and coordinating the use of a broad range of Federal, State, local, and other assistance (including pri vate resources) related to the elimination of poverty, so that this assistance can be used in a manner responsive to local needs and conditions; ‘‘(B) the organization of a range of services related to the needs of low-income families and individuals, so that these services may have a measurable and potentially major impact on the causes of poverty in the community and may help the families and individuals to achieve self- sufficiency; ‘‘(C) the greater use of innovative and effective commu nity-based approaches to attacking the causes and effects of poverty and of community breakdown; ‘‘(D) the maximum participation of residents of the low-income communities and members of the groups served by programs assisted through the block grants made under this subtitle to empower such residents and members to respond to the unique problems and needs within their communities; and ‘‘(E) the broadening of the resource base of programs directed to the elimination of poverty so as to secure a more active role in the provision of services for— ‘‘(i) private, religious, charitable, and neighbor hood-based organizations; and ‘‘(ii) individual citizens, and business, labor, and professional groups, who are able to influence the quan tity and quality of opportunities and services for the poor. Item R Page 8 of 8

2014 Oklahoma Statutes Title 74. State Government §74-5040. Purpose and activities of community action agency.

A. A community action agency shall serve as a primary advocate for the reduction of the causes, conditions and effects of poverty and shall provide social and economic opportunities that foster self-sufficiency for low-income persons. Any service provided by a community action agency through the Community Services Block Grant opportunity shall be made available to all eligible persons within the community action agency's service area. The activities of a community action agency shall, subject to rules and regulations promulgated by the Oklahoma Department of Commerce, include but not be limited to the following:

1. Informing state and local governments, private agencies and organizations, and citizens of the nature and extent of poverty within the service area;

2. Developing, administering, and operating community social and economic programs to reduce poverty within the entire area;

3. Providing and advocating for training and technical assistance to the poor and other residents within the service area to better define human problems, improve services, and facilitate citizen participation;

4. Promoting interagency cooperation and coordination in providing services to low- income persons;

5. Entering into contracts with federal, state, and local public and private agencies and organizations as necessary to carry out the purposes of this act; and

6. Engaging in any other activity necessary to fulfill the intent of this section and Sections 5034 through 5039 of this title.

B. The Department of Commerce shall not execute a contract with a community action agency until the applicant submits, and the Department approves, a budget work program for expenditure of funds. Each contract shall require audits of expenditures, as provided in rules promulgated by the Department.

Added by Laws 1986, c. 207, § 46, operative July 1, 1986. Amended by Laws 2012, c. 301, § 1, eff. Nov. 1, 2012.

Quarterly Production Summary Report 8251 - Little Dixie Community Action Agency January 1 - March 31 2021 Midwest Region

Total Reported Investment $3,376,959.00

Homeowners Created - Customers 22

Preserved Homeownership - Customers 5

Rental Homes Constructed, Acquired, and 3 Preserved Created and Preserved Homes and 30 Customers Owner Occupied Repairs - Homes 4

Rental Homes, Repaired 0

Total Repaired - Homes 4

All Group Education - Customers 9

Other Counseling - Customers 53

Foreclosure Mitigation Counseling, Home Not 0 Retained - Customers All Counseling and Education - Customers 62

Foreclosure Mitigation Counseling Intake - 0 Customers Financial Capability - Customers

Rental Homes Portfolio, Owned and/or 124 Managed Page Item 1

'Total Reported Investment' and 'Created and Preserved Homes and Customers' are the two measures that NeighborWorks America uses to demonstrate and evaluate the strength and impact of network of organizations. 8 S Quarterly Production Summary Report 8251 - Little Dixie Community Action Agency January 1 - March 31 2021 Midwest Region

I. Clients & Homeowners Created Financing NWO Constructs New NWO Sells a Unit it Directly Provides Self- Plays Intermediary Counselor and/or Total Homeowners Unit for New Home Had Purchased (with Help Housing for New Role in Providing Self- Broker/Lender ONLY Created Owner or without rehab) to Home Owner Help Housing for New for New Home Owner New Home Owner Home Owner Investment $0.00 $0.00 $819,000.00 $1,222,000.00 $837,703.00 $2,878,703.00

Homes 0 0 6 9 7 22

Customers 0 0 6 9 7 22

Preserved Homeownership

Owner Occupied Rehab Refinance not foreclosure Reverse mortgage Replacement Foreclosure Mitigation Total Preserved Counseling (home retained) Homeownership Investment $11,839.00 $0.00 $89,250.00 $0.00 $0.00 $101,089.00 Homes 4 0 1 0 0 5 Customers 4 0 1 0 0 5

II. Projects & Rental Homes Summary Owner- For-Sale Homes Development Constructed and Rehabilitated Repaired Commercial Commecial Special Projects Financial Occupied Developed Services Purchased and Refinanced Development Lending Assistance and Repairs Supportive Services Investment $5,347.00 $0.00 $0.00 $329,062.00 $0.00 $0.00 $0.00 $40,857.00 $0.00 $21,901.00

Homes 4 * 0 0 3 0 0

*Units reported under For-Sale Homes Developed do not count towards Total Production, Investment does count toward Total Investment. Page Item 2 of 8 S Quarterly Production Summary Report 8251 - Little Dixie Community Action Agency January 1 - March 31 2021 Midwest Region

III. Rental Homes Portfolio IV. Commercial Development Portfolio V. Group Education Customers a. Owned 124 Number of Projects 0 a. Number of households that completed pre-purchase homebuyer 9 education workshop Square Footage 0 b. Managed not Owned 0 b. Number of households that completed financial literacy 0 Shared Equity and Cooperative Housing Portfolio workshop, including home financing budgeting and/or credit repair c. Section 8 Place-based homes 0 c. Number of households that completed resolving or preventing 0 d. Section 8 Tenant-based homes 17 Community Land Trust mortgage delinquency workshop Deed-Restricted Homeownership d. Number of households that completed non-delinquency post- 0 e. USDA Rental Assistance Place-based homes 0 purchase workshop, including home maintenance and/or financial Limited Equity Cooperative management for homeowners f. USDA Rental Assistance Tenant-based homes 0 e. Number of households that completed fair housing workshop 0

f. Number of households that completed predatoring lending 0 workshop Total Group Education 9

VI. Counseling Results - Customers

Preserved Homeownership, Foreclosure Mitigation Foreclosure Mitigation Counseling, Home Not Other Counseling - Customers - Customers Retained - Customers Number of households that received Reverse Mortgage one-on-one 9 a. Mortgage refinanced 0 a.Executed a deed-in-lieu 0 counseling Number of households that received Pre-Purchase/Homebuying one-on- 44 b. Brought mortgage current 0 b. Sold property/chose alternative 0 one counseling housing solution c. Mortgage modified 0 Number of households that received Home Maintenance and Financial 0 c.Pre-foreclosure sale 0 Management for Homeowners (Non-Delinquency Post-Purchase) one-on- d. Received second mortgage 0 one counseling d.Mortgage Foreclosed 0 Number of households that received Resolving or Preventing Mortgage 0 e. Initiated forebearance 0 e.Bankruptcy 0 Delinquency or Default one-on-one counseling agreement/repayment plan Other Counseling - Customers (Total) 53 f. Obtained partial claim loan from FHA 0 f. Entered debt management 0 lender Preserved Homeownership, 0 g. Counseled and referred for legal 0 Foreclosure Mitigation - Customers assistance (Total) h. Other (final result not listed above) 0

Foreclosure Mitigation Counseling, 0 Home Not Retained - Customers (Total) Page Item 3 of 8 S Quarterly Production Summary Report 8251 - Little Dixie Community Action Agency January 1 - March 31 2021 Midwest Region

VII. Revolving Loan Fund (RLF), Excluding Forgivable and Deferred

First Mortgages Subordinate Mortgages Revolving Loan Fund (RLF), Non Amortized a. Total outstanding number of RLF loans 7 j. Total outstanding number of RLF loans 0 a. Total number of outstanding non-amortized 0 loans (excluding forgivable) b. Total outstanding value RLF loans $409,250.00 k. Total outstanding value of RLF loans $0.00 b. Total value of outstanding non-amortized loans $0.00 (excluding forgivable) c. Number currently 30-59 days delinquent 0 l. Number currently 30-59 days delinquent 0 d. Value currently 30-59 days delinquent $0.00 m. Value currently 30-59 days delinquent $0.00 e. Number currently 60-89 days delinquent 0 n. Number currently 60-89 days delinquent 0 f. Value currently 60-89 days delinquent $0.00 o. Value currently 60-89 days delinquent $0.00 g. Number currently 90 days or more delinquent 2 p. Number currently 90 days or more delinquent 0 h. Value currently 90 days or more delinquent $27,721.00 q. Value currently 90 days or more delinquent $0.00 i. Delinquency Rate (90 days or more) 6.77 % i. Delinquency Rate (90 days or more) 0.00 %

VIII. Inventory For-Sale / Days on the Market IX. Volunteers

Inventory For-Sale Homes Days on the Market for For-Sale Homes in Inventory Volunteer Hours 6,760

Units Held in Portfolio at End of Quarter 0 For sale less than 120 days 0

Units moved to rental portfolio or lease 0 For sale between 120-180 days 0 purchase program # of Unimproved Owned Buildings 0 For sale greater than 180 days 0

# of Owned Undeveloped Lot 0

# of Units Under Construction 0

# of Units Sold 0

X. Home Ownership Customers: Education and Counseling Hours

0 Hours >0 and <4 Hours =>4 and <8 Hours =>8 Hours

# Clients % Total Clients # Clients % Total Clients # Clients % Total Clients # Clients % Total Clients Page

0 0 0 0 0 0 22 100.00 % Item 4 of 8 S YTD Production Summary Report 8251 - Little Dixie Community Action Agency October 1 - March 31 2021 Midwest Region

Total Reported Investment $7,889,758.55

Homeowners Created - Customers 41

Preserved Homeownership - Customers 11

Rental Homes Constructed, Acquired, and 3 Preserved Created and Preserved Homes and 55 Customers Owner Occupied Repairs - Homes 7

Rental Homes, Repaired 0

Total Repaired - Homes 7

All Group Education - Customers 23

Other Counseling - Customers 125

Foreclosure Mitigation Counseling, Home Not 0 Retained - Customers All Counseling and Education - Customers 148

Foreclosure Mitigation Counseling Intake - 0 Customers Financial Capability - Customers

Rental Homes Portfolio, Owned and/or 124 Managed

Production Goals FY 2020 FY 2021 Projections Projections Homeownership 80 60 Promotion Clients Homeownership 20 10 Preservation Clients Rental Units Developed 3 5

Rental Units Preserved 0 0 Page Item 5 of 8 S 'Total Reported Investment' and 'Created and Preserved Homes and Customers' are the two measures that NeighborWorks America uses to demonstrate and evaluate the strength and impact of network organizations. YTD Production Summary Report 8251 - Little Dixie Community Action Agency October 1 - March 31 2021 Midwest Region

Homes 0 0 13 16 12 41

Customers 0 0 13 16 12 41

Preserved Homeownership

Owner Occupied Rehab Refinance not foreclosure Reverse mortgage Replacement Foreclosure Mitigation Total Preserved Counseling (home retained) Homeownership Investment $30,964.55 $35,808.00 $89,250.00 $0.00 $0.00 $156,022.55 Homes 9 1 1 0 0 11 Customers 9 1 1 0 0 11

II. Projects & Rental Homes Summary Owner- For-Sale Homes Development Constructed and Rehabilitated Repaired Commercial Commecial Special Projects Financial Occupied Developed Services Purchased and Refinanced Development Lending Assistance and Repairs Supportive Services Investment $9,382.00 $2,059,358.00 $0.00 $329,062.00 $0.00 $0.00 $0.00 $56,905.00 $0.00 $37,654.00

Homes 7 * 14 0 3 0 0

*Units reported under For-Sale Homes Developed do not count towards Total Production, Investment does count toward Total Investment. Page Item 6 of 8 S YTD Production Summary Report 8251 - Little Dixie Community Action Agency October 1 - March 31 2021 Midwest Region

III. Rental Homes Portfolio IV. Commercial Development Portfolio V. Group Education Customers a. Owned 124 Number of Projects 0 a. Number of households that completed pre-purchase homebuyer 23 education workshop b. Managed not Owned 0 Square Footage 0 b. Number of households that completed financial literacy 0 workshop, including home financing budgeting and/or credit repair c. Section 8 Place-based homes 0 c. Number of households that completed resolving or preventing 0 d. Section 8 Tenant-based homes 17 mortgage delinquency workshop d. Number of households that completed non-delinquency post- 0 e. USDA Rental Assistance Place-based homes 0 purchase workshop, including home maintenance and/or financial management for homeowners f. USDA Rental Assistance Tenant-based homes 0 e. Number of households that completed fair housing workshop 0

f. Number of households that completed predatoring lending 0 workshop Total Group Education 23

Shared Equity and Cooperative Housing Portfolio

Community Land Trust

Deed-Restricted Homeownership

Limited Equity Cooperative

VI. Counseling Results - Customers

Preserved Homeownership, Foreclosure Mitigation Foreclosure Mitigation Counseling, Home Not Other Counseling - Customers - Customers Retained - Customers Number of households that received Reverse Mortgage one-on-one 19 a. Mortgage refinanced 0 a.Executed a deed-in-lieu 0 counseling Number of households that received Pre-Purchase/Homebuying one-on- 106 b. Brought mortgage current 0 b. Sold property/chose alternative 0 one counseling housing solution c. Mortgage modified 0 Number of households that received Home Maintenance and Financial 0 c.Pre-foreclosure sale 0 Management for Homeowners (Non-Delinquency Post-Purchase) one-on- d. Received second mortgage 0 one counseling d.Mortgage Foreclosed 0 Number of households that received Resolving or Preventing Mortgage 0 e. Initiated forebearance 0 e.Bankruptcy 0 Delinquency or Default one-on-one counseling agreement/repayment plan Other Counseling - Customers (Total) 125 f. Obtained partial claim loan from FHA 0 f. Entered debt management 0 lender Preserved Homeownership, 0 g. Counseled and referred for legal 0 Foreclosure Mitigation - Customers assistance (Total) h. Other (final result not listed above) 0 Page Foreclosure Mitigation Counseling, 0 Home Not Retained - Customers (Total) Item 7 of 8 S YTD Production Summary Report 8251 - Little Dixie Community Action Agency October 1 - March 31 2021 Midwest Region

VII. Revolving Loan Fund (RLF), Excluding Forgivable and Deferred

VIII. Inventory For-Sale / Days on the Market IX. Volunteers

Inventory For-Sale Homes Days on the Market for For-Sale Homes in Inventory Volunteer Hours 11,320

Units Held in Portfolio at End of Quarter 0 For sale less than 120 days 0

Units moved to rental portfolio or lease 0 For sale between 120-180 days 0 purchase program # of Unimproved Owned Buildings 0 For sale greater than 180 days 0

# of Owned Undeveloped Lot 0

# of Units Under Construction 0

# of Units Sold 0

X. Home Ownership Customers: Education and Counseling Hours

0 Hours >0 and <4 Hours =>4 and <8 Hours =>8 Hours

# Clients % Total Clients # Clients % Total Clients # Clients % Total Clients # Clients % Total Clients Page

0 0 0 0 0 0 41 100.00 % Item 8 of 8 S Item T

Item U Page 1 of 4 Little Dixie C.A.A., Inc. Head Start/Early Head Start/Early Head Start-Child Care Policy Council 1005 South 5th Street Hugo, OK 74743

April 20, 2021 MINUTES

Little Dixie Community Action Agency’s Head Start/Early Head Start/EHS-CC Policy Council met on Tuesday, April 20, 2021 at 10:30 a.m. at 1005 S. 5th Street in Hugo, Oklahoma. Notice of time, place and agenda of meeting was posted within prominent view at 1005 S 5th Street, Hugo, Oklahoma twenty-four (24) hours prior to the meeting.

The meeting was called to order at 10:35 a.m. by Darla Galyon, HS/EHS/EHS-CC Director with a quorum. Members present in person and/or by videoconference or teleconference remotely via the Zoom communications platform were: Kendra Beave, Battiest; Jonna Reynolds, Boswell II; Laken McCoy, Broken Bow I; Lyndsi White, Forest Grove I; Patsy Guess, Jessica Bozeman and Clinton Crawley, Community Representative(s).

HS/EHS/EHS-CC staff present included: Darla Galyon, HS/EHS/EHS-CC Director; Jordan Mack, HS/EHS/EHS-CC Assistant Director; Mattie Ferguson, HS/EHS/EHS-CC Assistant Director; Lori Henry, Program Secretary; Ronda Spear, Assistant Health Specialist; Paula Savoy, Health Specialist; Katelyn Nelms, Nutrition Specialist; Sara Moore, ERSEA Specialist; Brittany Bailey, Professional Development/ERSEA Assistant; Kacey Thomas, Professional Development Specialist; Rita Burke, Disability/Mental Health Specialist ; Tori Williams, FCE Specialist and Andrea Wright, AmeriCorps Specialist.

Consideration, Discussion and Vote to Accept the minutes from the March 23, 2021 meeting: Copies of the minutes were provided to the council for review, Lyndsi White made a motion to approve the minutes as written and Jonna Reynolds seconded the motion. The motion carried.

Consideration, Discussion, and Vote to Enter into Executive Session to Discuss the employment, transfer, hiring, appointment, promotion, demotion or disciplining of Payten Agee- Valliant I & II Cook; Kimalee Elledge-Teacher, Forest Grove II; and Jimmie Short-OECP Family Advocate, pursuant LDCAA Okla. Stat. title 25§ 307 (b) (1). No motion was made therefore no vote was needed.

Consideration, Discussion, and Vote to Adjourn Out of the Executive Session and the Regular Board Meeting Be Reconvened. Did not enter into Executive Session, therefore no vote was needed.

Consideration, Discussion and Vote to Approve New Hires, Transfers and Terminations Recommended by the Personnel Committee, Lyndis White made a motion to approve and Jonna Reynolds seconded the motion. The motion carried.

Consideration, Discussion and Vote to Approve Resolution for Schools and Libraries Universal Service (E-Rate) for 2021-2022 (This Resolution authorizes filing of the Form 471 application(s) for funding year 2021-2022 and the payment of the applicant’s share upon approval of funding and receipt of services): Darla Galyon, HS/EHS/EHS-CC Director Item U Page 2 of 4 explained to the council that this resolution authorizes filing of the form 471 application for funding year 2021-2022 and the payment of the applicant’s share upon approval of funding and receipt of services. Jonna Reynolds made a motion to approve and Lyndsi White seconded the motion. The motion carried.

Consideration, Discussion and Vote to Approve the Head Start/Early Head Start/EHS- Child Care Program Cost Allocation Plan: Darla Galyon, HS/EHS/EHS-CC Director provided a copy of the Cost Allocation Plan and explained that this plan was developed through careful consideration of the most appropriate cost allocation method for each expense category and employment position to ensure each program is charged the appropriate expenses. Mrs. Galyon stated that this plan represents those expenses that require cost allocation and are distributed between the Head Start, EHS and EHS-CC programs. This plan was developed by using logical and rational methods to ensure that each program is paying only its fair share of the cost of an item used in common, and that no program is subsidizing another. This cost allocation plan represents the combined individual allocation schemes for the shared costs of the program. The nature and use of each cost item determines the most suitable measure for that item and the best scheme for the allocation of costs. Mrs. Galyon also stated that the Management Team Salary Cost Allocation Plan includes the breakdown for each management team position and is based on the most relevant breakdown according to job duties for that position. Lyndsi White made a motion to approve and Clinton Crawley seconded the motion. The motion carried.

Consideration, Discussion, and Vote to Approve Updated HS/EHS/EHS-CC Pay Scale based on 1.22% Cost-of-Living Adjustment Allowance: Darla Galyon, HS/EHS/EHS-CC Director provided a copy of the updated Pay Scale proposed through COLA applications submitted to the Office of Head Start. She explained that the Pay Scale will reflect an increase in the hourly rate of pay for each employee and a permanent increase of 1.22%. Lyndsi White made a motion to submit and Patsy Guess seconded the motion. The motion carried.

Consideration, Discussion, and Vote to Approve to Submit FY 2020 Budget Revision Amendment-Non-Federal Share Waiver for the HS/EHS Programs: Darla Galyon, HS/EHS/EHS-CC Director stated that HS/EHS is requesting a Wavier for $178,710 in total in required Non-Federal Share associated with $3,782,316 in Federal funding for Head Start/Early Head Start Program Operations/Training and Technical Assistance provided by the Administration for Children and Families, Office of Head Start. Of the total Non-Federal Share required ($945,580), Little Dixie Head Start/Early Head Start was able to provide $691,030.57 in funding in addition to $75,840 to be provided for unobligated funds being carried over into Year 3/FY 2021. The timeframe for the Non-Federal Share Waiver would be the Year 2/FY 2020 Budget Period of 12/1/2019-11/30/2020. Jonna Reynolds made a motion to submit and Patsy Guess seconded the motion. The motion carried.

Consideration, Discussion, and Vote to Approve to submit the Coronavirus Response and Relief Supplemental Appropriations Act Grant Application and Non-Federal Share Waiver Request to the Administration for Children and Families, Office of Head Start in the amount of $170,650: Darla Galyon, HS/EHS/EHS-CC Director stated that if awarded, these one-time funds will be used over a 24-month period by the Head Start, Early Head Start, and EHS-Child Care Programs to prevent, prepare for, and respond to COVID-19. Lyndsi White made a motion to submit and Patsy Guess seconded the motion. The motion carried.

Consideration, Discussion and Vote to Submit the Disability Waiver request for the EHS- CC Program (08/01/2020-7/31/2021): Darla Galyon, HS/EHS/EHS-CC Director explained that this is a request seeking approval from the Office of Head Start to waive the 10% requirement Item U Page 3 of 4 for enrollment of children with disabilities in the EHS-Child Care Program. The Waiver would only pertain to the EHS-CC Program, as the Head Start and Early Head Start Programs have met this requirement. The program is currently serving three children with special needs who have an Individual Family Service Plan (IFSP), but this is only 3% of the current enrollment of 100 children. Program enrollment has suffered tremendously throughout the COVID-19 Pandemic, which has in turn affected how many children in the community are able to go through the program’s screening process. Additionally, the program has eight other children with concerns, and referrals have been sent to Sooner Start (the Individuals with Disabilities Education Act Part C Agency). Unfortunately, Sooner Start staff has been teleworking since March of 2020. As a result, Sooner Start has not been able to provide direct services to the three children with IFSPs, and the agency staff has not evaluated any of the program’s referrals. Until evaluation of the referrals can take place, the program is at a standstill and cannot meet the 10% enrollment requirement. Therefore, it is necessary to submit the Waiver in order to ensure compliance if the goal is not reached by the end of the program year. Lyndsi White made a motion to submit and Patsy Guess seconded the motion. The motion carried.

Consideration, Discussion, and Vote to Approve the Acceptance of FY 2021 HS/EHS Program Grant Award (Initial + Balance of Funds) from the ACF, OHS in the amount of $3,988,459: Darla Galyon, HS/EHS/EHS-CC Director explained that grant is for training/technical assistance for the current grant year (ending 11/30/2021) to support the Head Start/EHS Programs in serving 387 Head Start children and 48 infants and toddlers, all through center-based program options. The initial Notice of Award listed an incorrect service area, so this item includes acceptance of both the Initial and Balance of Funds Award since the total funding amount and budget are listed. Lyndsi White made a motion to approve and Patsy Guess seconded the motion. The motion carried.

Consideration, Discussion and Vote to approve the submission of an FY 2020 Carryover Application and Non-Federal Share Waiver for Head Start/Early Head Start: Darla Galyon, HS/EHS/EHS-CC Director stated that Head Start/EHS was requesting to carry over $303,356.28 in unobligated FY 2020 Program Operations/Training and Technical Assistance funds, along with $275,019.96 in unobligated funding awarded in FY 2020 to prevent, prepare for, and respond to COVID-19. This funding would be used during the FY 2021/Year 3 Budged Period of 12/1/2020-11/30/2021 and would also include a request for a full Waiver of the required $144,595 in Non-Federal Share associated with the funds being carried over in FY 2021. Jonna Reynolds made a motion to submit and Jessica Bozeman seconded the motion. The motion carried.

Consideration, Discussion and Vote to accept HS, EHS, EHS-CC, Community Facilities, AmeriCorps, OECP, USDA and Non-Fed January, 2021 Financial Statements and Credit Card Distribution Reports: Darla Galyon, HS/EHS/EHS-CC Director stated that these reports were distributed at the February 16, 2021 meeting, but there was not a quorum present. The January 2021 reports were presented again at the March 23, 2021 meeting, for a vote to approve to be included on this month’s agenda. Patsy Guess made a motion to accept and Clinton Crawley seconded the motion. The motion carried.

Consideration, Discussion and Vote to accept HS, EHS, EHS-CC, Community Facilities, AmeriCorps, OECP, USDA and Non-Fed February, 2021 Financial Statements and Credit Card Distribution Reports: Darla Galyon, HS/EHS/EHS-CC Director stated that these reports were presented at the March 23, 2021 meeting to allow Policy Council members time to review. A vote to approve was included on this month’s agenda. Patsy Guess made a motion to accept and Clinton Crawley seconded the motion. The motion carried. Item U Page 4 of 4

Presentation of the HS, EHS, SAF, Community Facilities, AmeriCorps, OECP, USDA, and Non-Fed March, 2021 Financial Statements and Credit Card Distribution Reports, Darla Galyon, HS/EHS/EHS-CC Director presented copies of and gave an overview of the financial statements and Credit Card Distribution Report along with an explanation of where non-fed monies come from for members to review and vote on at the May 18, 2021 meeting.

Presentation of the Head Start/Early Head Start/EHS-CC Child Outcomes/Assessment Results for Fall/Winter 2020-2021-Susie Mashburn, EC Curriculum Coach/Education Specialist: In the absence of Susie Mashburn, Jordan Mack, HS/EHS/EHS-CC Assistant Director presented a PowerPoint along with an overview/discussion with members.

Other Reports/Announcements: i. Recruitment & Enrollment Update/Enrollment and Attendance Report-Sara Moore, ERSEA Specialist: Sara Moore reported that Head Start was currently at 233 children enrolled and that attendance was 92.6%. Mrs. Moore reported that Early Head Start enrollment was 46 children and attendance was 91.3%. Mrs. Moore also reported that EHS-CC currently has 103 children and attendance was 86.7%. Mrs. Moore stated that the program was actively recruiting and asked the council to help by spreading the word to family and friends. ii. Governing Board Report-Mattie Ferguson: Mattie Ferguson, HS/EHS/EHS-CC Assistant Director stated that the Govern Board Met on Tuesday, April 13, 2021, an agenda was provided along with an overview of the meeting for council members present. She stated that all HS/EHS/EHS-CC items had been approved. iii. USDA Meals and Snack Report Katelyn Nelms: Katelyn Nelms, Nutrition Specialist provided a copy and an overview summary of meals and snacks served for March, 2021 iv. Data Analysis-Jordan Mack- Jordan Mack presented a power point along with an overview for council members. v. OHS Communications and Guidance-Darla Galyon-All OHS Communications and Guidance received since the last council meeting were presented and reviewed with council members. vi. Program Summary Report-Darla Galyon presented the HS/EHS/EHS-CC Program Summary for the council to review.

Consideration, Discussion, and Vote on New Business (Not known about or which could not have been reasonably foreseen prior to time of posting the Agenda. Okla. Stat. Title 25 § 311): Jordan Mack, HS/EHS/EHS-CC Assistant Director gave an overview of what School Readiness is and who is involved in the meetings. She then invited all policy council members to the scheduled meeting on April 22, 2021 at 10:30 Am.

There being no other business to come before the board, Jonna Reynolds made a motion to adjourn and Patsy Guess seconded the motion. The motion carried and the meeting ended at 11:40 a.m.

______Lyndsi White-Chairperson Kendra Beavers-Vice-Chairperson Hailey Jimenez-Secretary Item V Page 1 of 2 Item V Page 2 of 2 Item X Page 1 of 16

Head Start family,

On April 28, 2021, President Biden announced the American Families Plan. It is a historic investment in children and families that will change the landscape of opportunity in our nation. Specifically, the American Families Plan will expand access to high-quality early childhood education and child care programs. I am energized by this transformational historic investment, and we at the Office of Head Start are looking forward to working with you to support the president’s plan.

The American Families Plan will ensure families have access to quality pre-kindergarten for their 3- and 4-year-old children. As the largest federal investment in high-quality early care and education for preschoolers, the Head Start program is an essential part of this country’s pre-kindergarten infrastructure. The Head Start program’s emphasis on social justice, equity, and family-centered practices are critical components of the administration’s bold vision of universal access.

President Biden’s plan includes Head Start programs as part of a mixed delivery system to increase access to quality preschool. This administration is committed to fighting poverty, empowering families, combatting racism, and making sure every child arrives at kindergarten ready to succeed. The Head Start program already plays a central role in achieving all those goals with a whole-child, whole-family, and whole-community approach. With more than 55 years of experience, Head Start programs know the power of partnering with families and providing comprehensive early childhood services to change the trajectory of children’s lives.

I am also excited about the Biden-Harris administration’s plans to increase compensation for teachers and strengthen educator pipelines by expanding opportunities for all to attend college. Our teachers deserve fair compensation that supports their families’ economic security and recognizes their critical role in shaping America’s future. Notably, the American Families Plan proposes long overdue wage increases for Head Start staff.

The American Families Plan will further improve the lives of our Head Start families through extended child tax credits, expanded nutrition assistance, lowered health care costs, and comprehensive paid family and medical leave. These supports will promote our families’ economic security.

We are all concerned about how our youngest children are faring right now, not just in terms of school readiness, but also their social and emotional well-being, nutrition, and health. The Biden-Harris administration’s investment in early childhood development, care, and education will help. This announcement allows us to begin looking beyond the pandemic and build back better with equitable, universal early education for all children and families.

In truth, unity, and love,

Dr. Bernadine Futrell

Director

Office of Head Start

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Explore the content posted to the Early Childhood Learning and Knowledge Center (ECLKC) last month. These resources and email announcements may be helpful for Head Start programs and other early childhood staff. Find tools and information related to your work with children and families. Select the links below to get started. Use the "Español" toggle on each ECLKC page to see its Spanish translation.

News from OHS

COVID-19

 ACF-IM-HS-21-01 Updated Coronavirus Disease 2019 (COVID-19) Fiscal and Administrative Flexibilities  ACF and CDC Early Childhood Vaccine Priority (videos)  Stakeholder Webinar  An OHS Follow-Up Conversation  Caring for Young Children and Staff During COVID-19 (video)  COVID-19 Risk Reduction Strategies: Posters  COVID-19 Vaccines: Answers to Frequently Asked Questions (video)  Vaccinating OHS Staff  Vaccine Success Stories from the Field  #SleeveUp4HeadStart Social Media Toolkit

Other News

 EHS Expansion and EHS-CC Partnership Grantees 2021  Head Start Heals  Animated Series  Beginning Again  Feeding Love  Head Start Is Home  Helping Hands  Rebuilding Hope  Recovering Confidence  Podcast Series Item X Page 3 of 16

 Coping with Grief and Loss  Mental Health Planning for Disaster and Trauma  Our Role in Equity  Sensitive Conversations with Families  Talking to Children About Race  Trauma and Resilience

TTA Resources

Early Childhood Development, Teaching, and Learning

 Coaching Corner Webinar Series  A Day in the Life of a Coach: Part 2  Coaching Supports to Address Behavior Management  Curriculum and Ongoing Assessment in Home-Based Programs (video)  Home Visitor Supervisor’s Handbook  Perceptual, Motor, and Physical Development for Infants and Toddlers (video)

Health, Behavioral Health, and Safety

 Recommendations for Performing Hearing Screening Safely During COVID-19

Parent, Family, and Community Engagement

 Children and Families Experiencing Homelessness  Connecting with Partners Planning Worksheet  Decision-making Tool to Determine a Family’s Homelessness Situation  Reflection and Planning Tool for Partnering with Families Experiencing Homelessness  Supporting Professionals Who Support Families: The Parallel Process

Program Management and Fiscal Operations

 2021 A National Spotlight on Fiscal and Facilities: More than a Dollar and a Brick (email)

Professional Development

 Positive Behavior Support (EarlyEdU Alliance learning module)  Practice-Based Coaching: Virtual Coaching Considerations (video)

Newsletters Item X Page 4 of 16

 Disabilities Services Newsletter Issue No. 43  Resources to Make You Smile Newsletter Issue No. 2

Subscribe now to get all your favorite newsletters direct to your inbox.

Upcoming Events for May

 May 5–6: 2021 Family Economic Mobility Institute  Thursday, May 6: MyPeers Orientation  Tuesday, May 11  Supporting Infant/Toddler Families Through Inclusion  ACF Office of Early Childhood Development: The Latest Live

 Wednesday, May 12: Supporting Transitions for Children and Families  Thursday, May 13: Supporting the Health and Wellness of Children Experiencing Homelessness in the Time of COVID-19  Tuesday, May 18  MyPeers Orientation  Making the Most of MyPeers  Supporting Preschool Families Through Inclusion

 Wednesday, May 19: Coaching to Support Social and Emotional Practices  May 25–27: Virtual Institute for Health and Mental Health Leaders  Tuesday, May 25: Increased Access, Increased Learning

Visit the ECLKC for a full list of upcoming events.

Stay Connected. Follow the Office of Head Start on Twitter and Facebook. Visit the Family Room blog to learn more about the activities of the Administration for Children and Families (ACF).

You are receiving this email because you are signed up for Office of Head Start communications. You may modify your ECLKC email subscriptions. Recipients subscribed through the Head Start Enterprise System (HSES) must be removed from HSES by their program or office. Please do not reply to this email. Contact customer service for additional support.

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Program Summary Head Start, Early Head Start, Early Head Start-Child Care Programs May 2021

Eligibility, Recruitment, Selection, Enrollment & Attendance During the month of April there were 47 children, age birth to 3, that were provided services in the Early Head Start centers and 108 children served, age birth to 3, in the Early Head Start – Child Care locations. Services were provided for 233 three and four-year-old children in the Head Start centers within the tri-county service area in April. Enrollment has been down in the Head Start, Early Head Start and Early Head Start – Child Care programs due to the COVID-19 pandemic this year. We have had an increase in the volume of applications in the last few months for all three programs and have an active waiting list for Head Start, Early Head Start, and Early Head Start-Child Care. Partnering child care facilities are also actively recruiting children for the program. We have begun placing recruitment flyers, recruitment apple signs, recruitment cards and other recruitment items in and around various businesses within the tri- county service area, along with placing recruitment items online, to ensure all enrollment opportunities are filled as they occur.

Family & Community Engagement For February and March, we had 301 parents that participated in Parent Meetings, which is a total of 1181 year to date. Family Advocates are continuing to work on FPA’s with families. Due to Covid-19, there has not been any outside partners or community members in our classrooms; however, a few have been able to do outside activities and social distancing.

Father Involvement The activities for the month of February consisted of making valentines, dream catcher, or heart art. The activities for March were various spring art ideas. Dad’s Day is different this year; teachers are sending home packets with activities for parents to do with the children. We have had fathers/grandfather/uncles and other adults that sent in pictures to the teachers to show that they did the project. The month February and March there was 278 with 134 being a father figure. In addition, 30 Dad/Father figures participated in February & March parent meetings. Since the beginning of the school year, we have had 635 father figures participate in family engagement activities.

Nutrition We are pleased to announce that we have completed the 2nd round of CACFP on-site monitor visits, Head Start Folder Checks 2nd Semester, and 1st Quarter Early Head Start and Early Head Start-Child Care Folder Checks. The 3rd round of CACFP on-site monitor visits are in process as we get through this challenging time with the COVID-19 Pandemic. Cooks have been preparing for the 2021-2022 school year with menu adjustments and changes.

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Health During the month April tracking continued for employee/children physicals, with reminder phone calls and emails to staff on past dues and upcoming. One CPR class was held, as well as our Spring Health Advisory/FCE meeting held on April 29th. Hearing and vision screens on newly enrolled children were completed as well as updating Child Plus daily with children’s physicals, dentals and immunization records as we receive them.

Education As school draws to a conclusion, many staff members are looking forward to long awaited vacations. However, we realize that keeping up to date on developmental characteristics of children and screening procedures is most important.

When any student enrolls in HS/EHS/EHS-CC, parents fill out the ASQ -3 developmental screening and the ASQ-SE (Social Emotional) screening. After enrollment, children are screened using the Preschool Language Survey, vision, and hearing screenings. As children are taught and monitored through the year, some of these screenings have to be updated. As we approach the end of the year, the administrative staff are already planning staff trainings to ensure that all personal are up to date on all screening assessments. Some of these trainings will occur during pre-service, various in-services, Early Learning Child Care Training, Family Advocate trainings.

Professional Development Professional Development scheduled a CPR/First Aid class taught by LDCAAHS instructors Paula Savoy and Tori Crawford, where 5 Little Dixie employees received or renewed their Adult and Infant CPR and First Aid certifications.

On April 8, Professional Development scheduled and hosted a required Entry-Level Child-Care Training for 5 new hires.

Thanks to a CFCG grant this year, Professional Development had the pleasure of offering CDA Courses to individuals in the community who are interested in a career in early childhood development at no cost to them. As of April 30, 14 applications have been turned in, and six candidates have received their books and started their courses.

Professional Development has been busy ensuring that all staff members are on track to meet any education requirements in the proper timeframe. Staff members have been making progress and are on track to be completed within requirement deadlines. In the month of April, Raegan Stout a caregiver at Broken Bow ELC, and Ashlee Moore a Teacher Assistant at Idabel Head Start both earned their CDA Credential. Congrats Raegan and Ashlee!

We have been working on ensuring all new staff meet requirements for the programs they work for including trainings as well. We strive for excellence and want to make staff as well seasoned and informed as possible.

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Disabilities/Mental Health/Transition Currently, Little Dixie has 4 Early Head Start-Child Care children that have been identified by Sooner start as eligible for special education services. Five other EHS-CC children are in the referral process to Sooner Start and will be evaluated to determine a need for special services for these children. The referral process has been challenging due to COVID-19 restrictions on the Sooner Start Staff. They have not been able to evaluate or provide direct services to just a few children since March of 2020. Both Early Head Start children that had been identified as eligible for Sooner Start services prior to March, 2020 have turned 3 and are no longer eligible for Sooner Start. Two other children have been referred and identified for Sooner Start. An IFSP has been written on those two children in EHS.

In Head Start, Little Dixie has 69 students on IEPs that are receiving services from the public schools. There have been 7 other referrals made to the public schools from the screenings that have been done in the areas of vision, hearing, speech, and the developmental areas of motor skills, communication, problem solving, personal-social and social-emotional skills. They are still in the referral process.

The Mental Health Consultant and staff are currently doing follow-up classroom observations. Teachers, staff and parents have the opportunity to visit with the Mental Health Consultant while she is in the classroom or other appointments can be made at the discretion of parents and staff. A classroom observation report by the mental health consultant includes suggestions and resources to address the challenging behavior in the classroom. A written report has been done by the Mental Health Consultant for each classroom with ideas to share with the parents and staff. In March, two students were referred to Crossroads 1010 and are receiving counseling.

At the Early Head Start-Child Care Centers and the Early Head Start Centers, staff have been providing transition activities to 9 children ages 21/2 to three to promote a smoother transition to the next level of Child Care.

AmeriCorps Program The School Readiness AmeriCorps program is being to wind down for the 2020-2021 school year. We have already started to do some recruiting by sending out flyers to all of our centers and home with the children. We have 8 members currently serving and 2 members that completed their service in the month of April.

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MEALS SERVED TO CHILDREN LITTLE DIXIE HEAD START/EHS 12 Month Summary

Children that eat 2 meals and a snack at Little Dixie Head Start/ EHS receives 1/2 to 2/3 of their daily nutritional needs.

Month Breakfast Lunch Snack Monthly Total April-20 0 0 0 0 Due to Covid-19 May-20 0 0 0 0 Due to Covid-19 June-20 404 404 349 1157 July-20 364 354 334 1052 August-20 1363 1400 1721 4484 September-20 2525 2548 3155 8228 October-20 2166 2184 2821 7171 November-20 1947 1962 2329 6238 December-20 1778 1781 2279 5838 January-21 2021 2039 2733 6793 February-21 1519 1548 1892 4959 March-21 2886 2915 3618 9419

YEARLY TOTALS 16973 17135 21231 55339 March 2021 HEAD START TIME & ATTENDANCE REPORT As of 3/31/21 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Total Kid Monthly CENTER Enrolled Enrolled Enrolled Drop Drop Drop Enrolled Count Dropped Enrollment AI Days ADA Antlers 1 11 11 1 1 10 0 10 0 15 94.0% Antlers 2 11 11 1 1 10 0 10 1 15 88.7% Battiest 8 1 9 1 1 8 0 8 2 15 87.0% Boswell 1 11 11 4 4 7 0 7 4 15 97.1% Boswell 2 9 9 0 9 0 9 3 15 93.3% Broken Bow 1 10 1 11 1 1 10 1 3/21/2021 11 1 18 88.2% Broken Bow 3 9 9 0 9 0 9 1 18 88.3% Clayton 1 11 11 2 1 3 8 1 3/28/2021 9 4 15 86.4% Clayton 2 4 4 2 2 2 0 2 0 15 93.3% Forest Grove 1 10 10 1 1 9 0 9 3 15 85.9% Forest Grove 2 8 8 0 8 0 8 4 15 91.7% Fort Towson 10 10 2 2 8 0 8 4 14 93.8% Haworth 8 8 1 1 7 0 7 1 15 86.7% Horace Mann 1 10 10 0 10 0 10 2 15 88.7% Horace Mann 2 14 14 2 3 5 9 3 3/2/2021 12 0 15 87.4% Horace Mann 3 9 9 0 9 0 9 0 15 92.6% Hugo 2 0 0 0 0 0 0 0 0 80.6% Hugo 4 14 14 2 2 12 0 12 2 15 0.0% Idabel 1 9 1 10 3 3 7 0 7 0 18 94.4% Idabel 2 8 1 9 0 9 0 9 1 18 88.1% Idabel 3 10 10 0 10 0 10 2 18 90.0% Rattan 1 11 11 1 1 10 0 10 6 15 96.7% Rattan 2 6 6 0 6 0 6 2 15 97.8% Rattan 3 5 5 0 5 0 5 2 15 98.7% Soper 1 11 11 2 2 9 0 9 3 14 90.5% Page Soper 2 14 14 2 2 12 0 12 4 14 90.5% 9 Valliant 1 9 9 1 1 8 0 8 3 15 84.2% Item of

Valliant 2 8 8 0 8 0 8 3 15 90.8% 16 X TOTALS 258 4 262 28 5 33 229 5 234 58 90.1% March 2021 Pre-K TIME & ATTENDANCE REPORT As of 3/31/21 ENROLLED DROPPED ATTENDANCE

Previously Monthly YTD Previously Monthly YTD Currently Kid Monthly CENTER Enrolled Enrolled Enrolled Drop Drop Drop Enrolled Days ADA Antlers 2 0 0 0 Battiest 0 0 0 Boswell 1 1 1 0 1 15 100.0% Boswell 2 1 1 0 1 15 100.0% Broken Bow 3 0 0 0 Clayton 2 2 2 0 2 15 90.0% Forest Grove 1 0 0 0 Fort Towson 1 1 0 1 14 100.0% Horace Mann 2 3 3 6 1 1 5 15 94.7% Hugo 2 0 0 0 Hugo 4 0 0 0 Soper 2 0 0 0 Swink 0 0 0

TOTALS 8 3 11 1 0 1 10 95.3% Page 10 Item of 16 X March 2021 EHS Time and Attendance As of 3/31/21 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Kid Monthly CENTER Enrolled Enrolled Enrolled Dropped Drop Drop Enrolled AI Count Dropped Days ADA Antlers 37 3 40 18 18 22 2 0 23 90.6% Hugo 20 1 21 9 9 12 1 0 23 64.1% Idabel 20 1 21 8 1 9 12 1 1 3/2/2021 23 77.0%

TOTALS 77 5 82 35 1 36 46 4 1 79.8% Page 11 Item of 16 X March 2021 EHS-CC Time and Attendance As of 3/31/21 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Kid Monthly CENTER Enrolled Enrolled Enrolled Dropped Drop Drop Enrolled AI Count Dropped Days ADA ELC-Antlers 11 1 12 8 8 4 1 0 23 93.2% ELC-Broken Bow 26 1 27 10 1 11 16 2 1 3/3/2021 23 83.0% ELC-Hugo 12 12 6 1 7 5 1 1 3/21/2021 23 88.5% ELC-Idabel 20 4 24 9 1 10 14 0 1 3/2/2021 23 87.8% ELC-Swink 9 9 4 4 5 2 0 23 70.4% Cabbage Patch 12 2 14 4 4 10 1 0 23 95.9% The LearningTree 51 3 54 13 3 16 38 1 3 3/16/2021 23 83.5% Turner Learning 13 13 5 1 6 7 2 1 3/7/2021 23 100.0%

TOTALS 154 11 165 59 7 66 99 10 7 86.8% Page 12 Item of 16 X Item X Page 13 of 16 Data Analysis Report Summary March 2021

Disabilities IEP/IFSP –

35% Mar-20 29% Apr-20 30% 28% 26% May-20 25%25%25% 25%25%25%26% 25% Jun-20 Jul-20 20% Aug-20 18% Sep-20 15% Oct-20 Nov-20 10% 8%8%8%8% 7% 6%6%6%6% Dec-20 5%5% 5% 4% 4%4%4%4% 4% 5% 3% 4%3% Jan-21 2% 4% 0%0% 0%0%0% Feb-21 0% Mar-21 Head Start EHS EHS-CC

Attendance 120 Mar-20 99.699.3 Apr-20 100 93.193.7 94.7 95.593.2 95 92.6 91.3 90.6 89.6 89.5 90.490.1 May-20 88.986.588.289.4 89 87.687.1 88.988.989.286.786.8 88.9 85 85 93 90.8 88.3 79.8 Jun-20 80 Jul-20 Aug-20 60 Sep-20 Oct-20 40 Nov-20 Dec-20 20 Jan-21 0 0 Feb-21 0 Mar-21 EHS EHS-CC Head Start

Item X Page 14 of 16

Family & Community Engagement

Dad’s Day 180 Mar-20 162 160 154 Apr-20 155 May-20 135 140 129 Jun-20 123123 120 Jul-20 Aug-20 100 Sep-20 76 77 78 80 71 Oct-20 66 60 57 60 Nov-20 60 40 43 Dec-20 40 Jan-21 25 Feb-21 20 0 0 0 0 0 0 0 0 Mar-21 0 Male Participation Total Participation

*Centers were closed in April & May 2020 due to COVID-19 Pandemic.

Parents Ready to Read

16 14 Mar-20 14 Apr-20

12 May-20 Jun-20 10 Jul-20

8 Aug-20 Sep-20 6 5 Oct-20 4 Nov-20 2 Dec-20 2 1 1 1 Jan-21 0 0 0 0 0 0 0 0 Feb-21 Volunteers

*Centers were closed in April & May 2020 due to COVID-19 Pandemic. Item X Page 15 of 16 Grant Modification / Notice of Award

U.S. DEPARTMENT OF LABOR / EMPLOYMENT AND TRAINING ADMINISTRATION

GRANT MODIFICATION No. 3 PROJECT: Youth Build

GRANT NUMBER: EIN: EFFECTIVE DATE: PAGE 1 YB-32995-18-60-A-40 730772321 04/08/2021 GRANTEE: ISSUED BY Little Dixie Community Action Agency, Inc. U.S. DEPARTMENT OF LABOR / ETA 209 N 4th Street DIVISION OF FEDERAL ASSISTANCE HUGO, OKLAHOMA 74743-3809 200 CONSTITUTION AVENUE NW - ROOM N-4716 WASHINGTON, DC 20210 Action: This action authorizes a no cost extension of the grant period of performance (POP). The POP end date is changed to November 30, 2022. There is no change to the grant scope or statement of work. This action is an administrative budget realignment as reflected on pages 2 and 3 of the attached SF-424A. This action decreases the Personnel line item by $620, decreases the Fringe Benefits line item by $211, decreases the Travel line item by $8284, increases the Other line item by $9257,increases the direct line item by $142 and decreases the indirect line item by $142. Total grant funding is unchanged. There is no change to the grant scope or statement of work.

YEAR / CFDA Mod 0-2 PROGRAM CURRENT Mod 3 NEW ACCOUNT ID LEVEL MODIFICATION LEVEL PMS DOC # PY 18 / 17.274 $789,508.00 $0.00 $789,508.00 YB32995F91 YOUTHBUILD 18 -1630-2019-0501741819BD201901740005185YB000A0000AOWI00AOWI00-A90200-410023-ETA-DEFAULT TASK- TOTAL FUND AVAILABILITY $789,508.00 $0.00 $789,508.00

Except as modified, all terms and conditions of said grant /agreement remain unchanged and in full effect.

Approved Date Signed 04/12/2021 by KRISTY WOODARD

Grant Officer Item X Page 16 of 16

900 N. Stiles Avenue Oklahoma City, OK 73104, USA 405-815-6552 | Toll Free 800-879-6552 OKCOMMERCE.GOV

April 28, 2021

Ms. Becky Reynolds, Executive Director Little Dixie Community Action Agency 209 North 4th Street Hugo, Oklahoma 74743

RE: 17733 CSBG 20 and 17963 CSBG 20 Disc. (Captain)

Dear Ms. Reynolds:

Please note that a virtual monitoring of the above programs administered through the Oklahoma Department of Commerce, has been scheduled for July 19-29, 2021. The comprehensive monitoring will include a review of your personnel files, Board of Director’s files and interviews, CONFAX, financial records and fiscal policies and procedures, contract files, ROMA implementation, organizational standards and a review of inventory items.

To ensure an accurate review of documentation and to facilitate the monitoring process, please email Sarah Rodefeld a copy of your most current Board Roster, a list of employees by department/division and a list of key staff members with email addresses that will be providing information and attending virtual meetings by July 6, 2021. We realize that these may already be on file, but due to staff changes and the challenges of the COVID-19 pandemic, ODOC wants to ensure correct documentation is requested and reviewed during the monitoring process. Once the documents have been reviewed, you will receive an email with a link to StorCloud and instructions on how to begin uploading documents for the review.

A virtual entrance interview to detail the monitoring activities will be held July 19, 2021, at 9 a.m. An invitation for the meeting will be sent prior to the entrance meeting. A virtual exit conference will be held once the monitoring is complete. It is important that you personally attend the exit conference, as well as a board representative if possible, from a virtual or remote setting. Feel free to invite agency staff to the exit interview as you see necessary.

Please contact Sarah Rodefeld at 405-243-0312 or [email protected] should you have questions or concerns.

Sincerely,

Alicia Hibbets, Director of Programs – Monitoring Community Development Division

Oklahoma Department of Commerce