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Board of Directors Meeting Little Dixie Community Action Agency, Inc. Board of Directors Meeting S E P T E M B E R 8 , 2 0 2 0 • 1 0 : 0 0 A M H E A D S T A R T A D M I N I S T R A T I O N O F F I C E 1 0 0 5 S . 5 T H S T R E E T - H U G O , O K L A H O M A Our Mission: To improve the lives of low-income individuals and families through service and collaboration leading to self-sufficiency. Item A Page 1 of 3 Board of Directors and/or Executive Committee Meeting Little Dixie Community Action Agency, Inc. Tuesday, September 8, 2020 10:00 a.m. Head Start Administration Office 1005 S. 5th Street Hugo, Oklahoma 74743 This meeting will include videoconferencing or teleconferencing but there will be parties present at the LDCAA Head Start Administration Office, located at 1005 S. 5th St., Hugo, OK 74743. The following Board Members will appear remotely via Zoom videoconference or teleconference: Jimmy Brandon Sharon Jernigan Brad Burgett Vickie Leathers Kevin Cory Sandra Meeks Clinton Crawley Dwight Satterfield Melissa Cress Leah Savage Earl Dalke Wade Scott Brent Franks, Vice-Chairman David Smith Selena Franks William Smith, Chairman Trilla Frazier, Secretary/Treasurer Randy Springfield Patsy Guess Vicky Wade David Hawkins Craig Young Andrea Henkel Public view and access: https://us02web.zoom.us/j/7337464865 or 1-346-248-7799 Meeting ID: 733 746 4865 AGENDA A. Call to Order and Invocation B. Opening of Board Meeting – Roll Call, Declaration of Quorum, and Introduction of Guests C. Moment of Silence to Honor Board Member Jim Freeny D. Board Training: How to Interpret an Audit Report and Presentation of the 2019 LDCAA Audit (Organizational Standards 5.7, 5.9 & 8.3) E. Consideration, Discussion, and Vote to Approve the 2019 LDCAA Audit (O.S. 8.1, 8.2 & 8.4) F. Finance/Audit/Loan Committee Report Consent Docket - The following items of business indicated by brackets (G and H, I, J) may be voted upon by a single vote of the Board without discussion, unless and except for any item which any one of the Board desires to have discussion about at the meeting or withdrawn from the Consent Docket and handled individually in order immediately following the completion of the Consent Docket. G. Consideration, Discussion, and Vote to Approve August 2020 Regular Meeting Minutes (O.S. 5.5) H. Consideration, Discussion, and Vote to Approve July 2020 Financial Reports; Distribution of August 2020 Financials for October 2020 Consideration and Vote (O.S. 8.7) 1 Item A Page 2 of 3 I. Consider Submission of Resolutions/Grant Applications, Vote to Approve – $167,731 1. Letter of Inquiry (Choctaw County Drug Free Communities Program) to the Inasmuch Foundation - $10,000 2. Local Community Grant Program Application (Choctaw County DFC Program) to Walmart (Store 49 – Hugo, Oklahoma) - $5,000 3. FY 20 Lending Supplemental Grant Application to NeighborWorks® America - $75,000 4. Letter of Interest (Choctaw County DFC Program) to American Fidelity Foundation - $5,000 5. FY 2020 Community Services Block Grant Application (4th Allocation) to the Oklahoma Department of Commerce/Community Development Services - $2,231 6. FY 20 Advancing Comprehensive Community Development and Racial Equity Supplemental Grant Application to NeighborWorks® America - $50,000 7. Special Project Application (Choctaw County YouthBuild) to the RAM Foundation - $20,500 J. Consider Acceptance of Grants/Contracts/Awards, Vote to Approve – $505,166 1. 2020 AmeriCorps Grant Award (Year 2) from the Corporation for National and Community Service, Oklahoma Community Service Commission - $179,914 2. SFY 2021 Community Action Agencies State Appropriated Funds Award from the Oklahoma Department of Commerce/Community Development - $10,050 3. SFY 2021 CAA State Appropriated Head Start Funds Award from ODOC - $79,432 4. FY 2020 CSBG Award (4th Allocation) from ODOC - $2,231 (Total Awarded: $230,966) 5. Local Community Grant Program Award (Choctaw County Drug Free Communities Program) from Walmart (Store 49 – Hugo, Oklahoma) - $2,500 6. FY 2020 Healthy Start Initiative – Eliminating Racial/Ethnic Disparities Grant Award from the U.S. Department of Health and Human Services, Health Resources and Services Administration - $21,222 (Total Awarded: $1,144,121) 7. Early Head Start-Child Care Partnership Supplement – COVID-19 One Time Grant Award and Non-Federal Share Waiver Approval (Period 8/1/2020 – 7/31/2021) from DHHS, Administration for Children and Families - $116,003 (Waiver Total: $29,001) 8. EHS-Child Care Partnership Supplement Grant Award (Cost-of-Living Adjustment/Quality Improvement) and Non-Federal Share Waiver Approval (Period 8/1/2020 – 7/31/2021) from DHHS, Administration for Children and Families - $91,814 (Waiver Total: $22,954) 9. Unrestricted Grant Award (Financial Capability Learning Lab Intensive Training) from NeighborWorks® America via JP Morgan Chase Bank - $2,000 K. Consideration, Discussion, and Vote to Approve Hiring of Kellogg & Sovereign® Consulting, LLC as the E-Rate Consultants for the 2021-2022 E-Rate Funding Year L. Discussion Concerning Compliance with Children’s Internet Protection Act (CIPA) Cyberbullying Awareness M. Consideration, Discussion, and Vote to Approve Darla Galyon (HS/EHS/EHS-CC Director) and Mattie Ferguson (HS/EHS/EHS-CC Assistant Director) as the E-Rate Purchasing Agents for the 2020-2021 School Year N. Consideration, Discussion, and Vote to Approve Revised Head Start/Early Head Start/EHS- Child Care Management Team Cost Allocation Plan O. Consideration, Discussion, and Vote to Approve Updated HS/EHS/EHS-CC Pay Scale Based on 2.00% COLA Allowance and Quality Improvement Funding 2 Item A Page 3 of 3 P. Consideration, Discussion, and Vote to Approve HS/EHS/EHS-CC Organizational Chart Q. Risk Assessment and Management Report R. Head Start/Early Head Start/EHS-Child Care Policy Council Report (O.S. 2.1, 5.7 & 5.9) S. Recognition of September 2020 Employees of the Month: Accounting Department Staff T. Recognition of Service Awards: Twenty Years: Jeannie McMillin, Director – Transit Program Johnny Moffitt, Associate Director – LDCAA Administration U. Other Reports/Announcements/Correspondence: HHS Communication and Guidance Report; HS/EHS/EHS-CC Program Summary Report; USDA Meals and Snack Report; EHS/EHS-CC Enrollment/Attendance Report; HS/EHS/EHS-CC Data Analysis Report; and 2020-2021 Transportation Waiver Approval for Head Start Program (O.S. 5.7, 5.9) V. Consideration, Discussion, and Vote on New Business (Not known about or which could not have been reasonably foreseen prior to time of posting the Agenda. Okla. Stat. Title 25 § 311) W. Consideration, Discussion, and Vote to Adjourn Posted: _________________________ Date: __________________ Time: __________ 3 Item C Provided by Bunch-Singleton Funeral Home Jim Bob Freeny August 22, 1938 ~ August 29, 2020 (age 82) Jim Bob Freeny, 82, of Broken Bow, OK passed from this life Saturday evening August 29th, 2020 surrounded by family. Jim was born in Roff, OK to I.L. and Lillie Freeny on August 22, 1938. His dad moved the family from Roff to Clebit driving cattle along the way. Jim graduated high school from Broken Bow. He furthered his education by attending Oklahoma State University in Stillwater, OK where he obtained his master’s degree in Agricultural Education. Jim proudly served his country in the United States Army Reserve Artillery Division in El Dorado Springs, Missouri. Jim taught Vo-Ag with his college friend David E. Allison, winning multiple top-honors for their agricultural department. After sixteen years of a successful teaching career Jim returned to Oklahoma to help his father with his cattle Services operation. GRAVESIDE SERVICE Jim enjoyed being County Commissioner for District 1, Farm Credit Saturday Services board member, Little Dixie Services board member, Sevier September 5, 2020 County Co-op board member, and President of the McCurtain County 10:00 AM Cattleman’s Association. Jim was proud to be a member of the Choctaw Crown Hill Cemetery Nation. He was a longtime member of the Broken Bow Church of Christ. Broken Bow, OK Jim was preceded in death by his mother and father, Lillie and I.L.; brother-in-law, Jack; high school friend, Hulan and college friend, David. Jim is survived by his wife, Durf of forty-seven years, son, Chad L. and Fiancé, Stacy Dawn; two sisters, Joann and Judy; in-laws, Duwayne, Robert and Darlene; several cousins, nieces and nephews. Graveside Services will be held at Crown Hill Cemetery, Broken Bow, OK on Saturday, September 5th, 2020 at 10:00 a.m. Please maintain social distancing. Visitation to be held at a later date. It has been said that Jim Freeny could play cards with anyone over the phone in the dark and would never cheat you. LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. REVENUES 16,000,000 13,430,566 14,000,000 12,000,000 10,000,000 8,000,000 2019 Dollars 6,000,000 4,000,000 3,251,781 3,128,477 1,367,907 2,000,000 584,770 496,785 8,504 90,786 132,322 0 Page 1 Item Categories of 13 D 1 Audit Report Pg. 5 LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. REVENUES Contribution Interest & Dividends 0.4% 0.6% Rental Misc. Match Rev. 2.6% 0.0% 6.1% Recoveries from Prog. 13.9% Program Fees/Contracts 14.5% Federal Grants/Loans 59.7% State Grants 2.2% Page 2 Item of 13 D 2 Audit Report Pg. 5 LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. REVENUES 16,000,000 14,000,000 12,000,000 10,000,000 2019 2018 8,000,000 2017 DOLLARS 6,000,000 4,000,000 2,000,000 0 CATEGORIES Page 3 Item of 13 D 3 Audit Report Pg.
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