Board of Directors Meeting

Little Dixie Community Action Agency, Inc.

D E C E M B E R 1 1 , 2 0 1 8 • 1 0 : 0 0 A M H O M E O W N E R S H I P C E N T E R 5 0 0 E A S T R O S E W O O D - H U G O , O K L A H O M A

Our Mission:

To improve the lives of low-income individuals and families through service and collaboration leading to self-sufficiency. Item A Page 1 of 3

Little Dixie Community Action Agency, Inc. Board of Directors and/or Executive Committee Meeting 10:00 a.m. Tuesday, December 11, 2018 HomeOwnership Center - 500 East Rosewood - Hugo, Oklahoma

AGENDA

A. Call to Order and Invocation

B. Opening of Board Meeting – Roll Call, Introduction of Guests

C. Recognition of Clinton Crawley as the Elected Representative for Washington Community Center, a Low-Income Entity on the Little Dixie Community Action Agency, Inc. Board of Directors (Entity to Expire 12/31/2021)

D. Recognition of Trilla Frazier as the Elected Representative for Kiamichi Family Medical Center, a Low-Income Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

E. Recognition of Dwight Satterfield as the Elected Representative for the Antlers Community Food Bank, a Low-Income Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

F. Consideration, Discussion, and Vote to Accept Jim Freeny as the Appointed Representative for the McCurtain County Board of Commissioners, a Public Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

G. Consideration, Discussion, and Vote to Accept David Hawkins as the Appointed Representative for Wright City Schools, a Public Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

H. Consideration, Discussion, and Vote to Accept Andrea Henkel as the Appointed Representative for the Broken Bow Ministers Fellowship, a Private Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

I. Consideration, Discussion, and Vote to Accept Leah Savage as the Appointed Representative for the City of Hugo, a Public Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

J. Consideration, Discussion, and Vote to Accept Wade Scott as the Appointed Representative for Hugo Rotary Club, a Private Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

K. Consideration, Discussion, and Vote to Accept Randy Springfield as the Appointed Representative for the Choctaw County Board of Commissioners, a Public Entity on the LDCAA Board of Directors (Entity to Expire 12/31/2021)

L. Finance/Audit/Loan Committee Report

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Consent Docket - The following items of business indicated by brackets (M and N, O, P) may be voted upon by a single vote of the Board without discussion, unless and except for any item which any one of the Board desires to have discussion about at the meeting or withdrawn from the Consent Docket and handled individually in order immediately following the completion of the Consent Docket.

M. Consideration, Discussion, and Vote to Approve November 2018 Regular Meeting Minutes (Organizational Standards – Category 5, Standard 5.5)

N. Consideration, Discussion, and Vote to Approve October 2018 Financial Reports; Distribution of November 2018 Financials for January 2019 Consideration and Vote (Organizational Standards – Category 8, Standard 8.7)

O. Consider Submission of Resolutions/Grant Applications, Vote to Approve – $528,500 1. Round I Capital Grant Application (Lending) to NeighborWorks® America - $100,000 2. Round I Expendable Grant Application (Organizational Underwriting) to NeighborWorks® America - $250,000 3. 2019 AmeriCorps Grant Application to the Corporation for National and Community Service, Oklahoma Community Service Commission - $178,000 4. One-Time Criminal History Check Surge Grant Augmentation to CNCS - $500

P. Consider Acceptance of Grants/Contracts/Awards, Vote to Approve – $1,341,007.53 1. FY 2019 Base Grant Award from the Oklahoma Court Appointed Special Advocates Association - $31,214 2. FY 2019 Small Marketing/Awareness Grant Award from OCASAA - $5,000 3. FY 2019 Invitational Grant – Priority Area Marketing Award from OCASAA - $28,100 4. CASA Program Matching Donation from the Antlers Masonic Lodge #39 Charity Foundation - $838.17 5. Mentoring Program Matching Donation from the Antlers Masonic Lodge #39 Charity Foundation - $400 6. Child and Adult Care Food Program Award from the Oklahoma Department of Education - $1,275,455.36 (Program Operations – $171,455.36; Daycare Home Meal Reimbursement – Up to $1,104,000)

Q. Consideration, Discussion, and Vote to Approve 2019 Agency-Wide Budget (Organizational Standards – Category 8, Standard 8.9)

R. Review and Discussion over Year-to-Date Housing Production as Reported to NeighborWorks® America (Organizational Standards – Category 5, Standard 5.9)

S. Head Start/Early Head Start/EHS-Child Care Policy Council Report (Organizational Standards – Category 2, Standard 2.1; Category 5, Standard 5.9)

T. Board Training/Programmatic Report: HS/EHS/EHS-CC School Readiness/Child Outcomes Results for Fall 2018-2019 (Organizational Standards – Category 5, Standard 5.9)

U. Recognition of December Employee of the Month: Stacy Teague – Loan Officer, LDCAA Loan Program

V. Recognition of 2018 LDCAA Employee of the Year

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W. Recognition of Service Awards: Twenty Years: Rhonda Teague – Planning Director, LDCAA Administration

X. Other Reports/Announcements/Correspondence: HHS Communication and Guidance Report; HS/EHS/EHS-CC Program Summary Report; USDA Meals and Snack Report; HS/EHS/EHS-CC Enrollment/Attendance Report; Notice of 2018 Community Services Block Grant Monitoring Review Closure

Y. Consideration, Discussion, and Vote on New Business (Not known about or which could not have been reasonably foreseen prior to time of posting the Agenda. Okla. Stat. Title 25 § 311)

Z. Consideration, Discussion, and Vote to Adjourn

Posted: ______Date: ______Time: ______

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LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. 209 NORTH 4TH STREET HUGO, OKLAHOMA 74743

MINUTES BOARD OF DIRECTORS MEETING November 13, 2018 LDCAA HomeOwnership Center - Hugo, Oklahoma

The Board of Directors of Little Dixie Community Action Agency, Inc. met in a regular meeting session on Tuesday, November 13, 2018 at 10:10 a.m. The meeting was held at the LDCAA HomeOwnership Center, located at 500 East Rosewood in Hugo, Oklahoma.

The meeting was called to order by Chairman Brent Franks.

The Invocation was given by Vice Chair, David Hawkins.

Roll Call was taken and a quorum was established (15 members present, 10 absent). The following members were present:, James Branam, Kevin Cory, Clinton Crawley, Melissa Cress, Tina Foshee-Thomas, Brent Franks Trilla Frazier, Walt Frey, David Hawkins, Andrea Henkel, Vickie Leathers, William Smith, Randy Springfield Vicky Wade, and Harolynn Wofford. The following members were absent: Jimmy Brandon, Brad Burgett, Jim Freeny, Sharon Jernigan, Sandra Meeks, Cathrine Oliva, Dwight Satterfield, Leah Savage, Wade Scott, and David Smith. In addition, the following LDCAA employees and visitors were present: DeeDee Atwood, Stella Dennis, Sheree Ensley, Mattie Ferguson, Darla Galyon, W.F. Grammar, Regina Hill, James Jackson, Dawn McDaniel, Jordan Mack, Johnny Moffitt, Sharon Pennell, Frances Pierce, Sheila Pierce, Myrl Redman, Rebecca Reynolds, Macy Self, and Rhonda Teague.

William Smith, Secretary/Treasurer, provided the Board with the Finance/Audit/Loan Committee Report. The Finance/Audit/Loan Committee met on November 13, 2018 at 9:10 a.m. The Committee received a status report on all active loans; there were no new loan applications to consider. The Committee approved the agency's Financial Reports for September 2018, and recommended approval of the Financial Reports by the Governing Board. Additionally, the Committee reported that field work for the 403(b) Retirement Plan Audit was complete and there were no issues found.

CONSENT DOCKET ITEMS In order to be in compliance with the Open Meeting Act, the vote of each member was publicly cast and recorded. The agenda contained Consent Docket items of business and the rules that pertain to voting on the items.

Brent Franks, Chairman, requested the Board's consideration, discussion, and vote to approve the October 2018 Regular Meeting Minutes and the September 2018 Financial Reports; the October 2018 Financials were distributed for consideration and vote at the December 2018 Board Meeting (Organizational Standards - Category 5, Standard 5.5; Category 8, Standard 8.7). A motion was made by Andrea Henkel and seconded by Tina Foshee-Thomas to approve the

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October 2018 Regular Meeting Minutes and the September 2018 Financial Reports. The roll call vote was as follows: Yes 13; No 0; Abstain 2. The motion carried. The Voting Record is attached (Items D & E).

CONSIDER SUBMISSION OF RESOLUTIONS AND/OR GRANT APPLICATIONS 1. Section 5339(b) Funding Request to the Oklahoma Department of Transportation in the amount of $449,204; if awarded, these funds will be used to purchase 10 ADA six- passenger mini vans to replace high mileage units in the existing fleet which are approaching or have exceeded 200,000 odometer miles. 2. Child and Adult Care Food Program Application (Head Start/Early Head Start) to the Oklahoma Department of Education in the amount of $490,877.21; if awarded, these funds, up to $490,877.21, will be used to provide children with the adequate nutritional meals appropriate to their age group. Meals include breakfast, snack and lunch. Funds also support food-related supplies and salaries for the cooks. 3. Child and Adult Care Food Program Application (Early Learning Centers) to the Oklahoma Department of Education in the amount of $157,000; if awarded, these funds, up to $157,000, will be used to provide breakfast, lunch and snacks to students of the Early Learning Centers in Antlers, Broken Bow, Hugo, Idabel, and Swink. Centers may be reimbursed for three meal services (two meals and one snack or two snacks and one meal) per student per day. 4. Child and Adult Care Food Program Application to the Oklahoma Department of Education in the amount of $1,261,895.36: If awarded, $157,895.36 will be used for program operations to include travel, provision of training and technical assistance and compliance/monitoring visits of daycare home providers and provision of train; In addition, up to $1,104,000 will be used for food reimbursement claims filed by the participating home daycare providers. 5. PY 2018-2019 Department of Human Services Low Income Home Energy Assistance Program Grant Application to the Oklahoma Department of Commerce in the amount of $55,708; if awarded, these funds will be used to provide Weatherization assistance services to residents in Choctaw, McCurtain and Pushmataha Counties. 6. Healthy Start Initiative: Eliminating Disparities in Perinatal Health Grant Application to the Health Resources and Services Administration, Maternal and Child Health Bureau in the amount of $4,870,000; if awarded, these funds will be utilized to improve access to quality health care and services for women, infants, children, and families through outreach, care coordination, health education and linkage to health insurance; strengthening the health workforce, specifically those individuals responsible for providing direct services; building healthy communities and ensuring ongoing, coordinated, comprehensive services are provided in the most efficient manner through effective service delivery; and promoting and improving health equity by connecting with appropriate organizations.

A motion was made by David Hawkins and seconded by Randy Springfield to approve the submission of resolutions and/or grant applications in the amount of $7,284,684.57 presented as listed on the Consent Docket. The roll call vote was as follows: Yes 15; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item F).

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CONSIDER ACCEPTANCE OF GRANTS/CONTRACTS/AWARDS 1. Homeownership Counseling Award from the Wells Fargo Housing Foundation in the amount of $5,000; these funds will be used to help supplement the salaries of existing Housing Counselors within LDCAA’s Housing Programs. Counselors provide housing counseling, homebuyer education, credit counseling, HECM (Home Equity Conversion Mortgage) counseling and other services to existing and potential homebuyers. 2. PY 2018-2019 Department of Human Services Low Income Home Energy Assistance Program Grant Award from Oklahoma Department of Commerce in the amount of $55,708; these funds will be used to provide Weatherization assistance services to residents in Choctaw, McCurtain and Pushmataha Counties. 3. Self Help Housing Section 523 Technical Assistance Grant Award from the United States Department of Agriculture and Rural Development in the amount of $1,389,789.00; This grant award pays salaries, fringe, travel, and other operating expenses of the LDCAA Self-Help Housing program. The contract is for two years and goes into effect on November 1, 2018. An incorrect contract date (11-01-2016) was listed on the contract; therefore a request has been submitted to USDA/RD for a revised contract reflecting the correct date. Under the terms of this this contract, the Self-Help Team will work with families in the construction of single family new construction homes within the eight counties where LDCAA operates the program which includes Atoka, Bryan, Carter, Choctaw, Love, Marshall, McCurtain and Pushmataha Counties.

A motion was made by Randy Springfield and seconded by Clinton Crawley to approve acceptance of grants, contracts, and awards in the amount of $1,450,489.00 as presented and listed on the Consent Docket. The roll call vote was: Yes 15; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item G).

Darla Galyon, Head Start/Early Head Start/Early Head Start-Child Care Director requested the Board’s consideration, discussion, and vote to approve the Submission of a Carryover Request for the Early Head Start-Child Care Partnership Program (Budget Period: 8/1/2017-7/31/2018) in the amount of $127,457. Galyon explained to the Governing Board that funds will be used to make facility and curriculum improvements at the following partner locations: Giggle Time, Turner Learning Center, Learning Tree, Antlers Early Learning Center, Broken Bow Early Learning Center, Hugo Early Learning Center, Idabel Early Learning Center and Swink Early Learning Center. A motion was made by Jim Branam and seconded by Tina Foshee Thomas to approve the Submission of Carryover Request in the amount of $127,457 for the Early Head Start-Child Care Partnership Program. The roll call vote was: Yes 14; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item H). Rebecca Reynolds, Executive Director, requested the Board's consideration, discussion, and vote to approve LDCAA’s Executive Director Succession Plan as presented in the board packet. In accordance with Organizational Standards - Category 4, Standard 4.5, the Governing Board reviews and approves the organization’s Executive Director Succession Plan. Trilla Frazier, Succession Plan Committee Chair, informed the Board that the committee met on October 9, 2018 immediately following the board meeting and reviewed the plan. Ms. Frazier stated that a minor revision was made to change the name from Emergency/Backup Plan to Succession Plan. Ms. Reynolds explained this change was being made due to recommendations by Oklahoma Department of Commerce in order to be compliant with language requirements. 3

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Ms. Reynolds stated that the plan names Johnny Moffitt, LDCAA Associate Director, as her “successor” in the event of an emergency, short or long term absence until which time the Board made a more permanent selection. A motion was made by Trilla Frazier and seconded by William Smith to approve the LDCAA’s Executive Director Succession Plan. The roll call vote was as follows: Yes 15; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item I).

Brent Franks, Board Chair, requested the Board's consideration, discussion, and vote to approve the minutes from the October 9, 2018 Executive Session, Regarding the Performance Evaluation, Renewal for Contract, Employment, and Compensation of Rebecca Reynolds (Oklahoma Statue Title 25 § 307(B)(1)). In accordance with Organizational Standards – Category 7, Standards 7.4 and 7.5, the Governing Board conducts an annual Performance Appraisal of the Executive Director (Rebecca Reynolds); the Board also reviews and approves her employment, contract, and compensation each calendar year during Executive Session. Executive Session minutes were distributed for review and subsequently collected by Board Secretary, William Smith. A motion was made by Tina Foshee•Thomas and seconded by William Smith to approve the minutes from the October 9, 2018 Executive Session regarding the Performance Evaluation, Renewal for Contract, Employment, and Compensation of Rebecca Reynolds as LDCAA Executive Directro. The roll call vote was as follows: Yes 13; No 0; Abstain 2. The motion carried. The Voting Record is attached (Item J).

Rhonda Teague, Planning Director, provided an Update and Analysis Report over the LDCAA 2018 Community Action Plan, 2018 Logic Models and 2017-2020 Strategic Plan: Success of Specific Strategies and Progress in Meeting Goals. (Organizational Standards – Category 4, Standards 4.3 and 4.4; Category 6, Standard 6.5). Teague explained how each of the documents are representative of needs and strategies as identified during the most recent and board approved (March 2016) Community Needs Assessment. She provided the board with logic model results and explained how data is tracked and analyzed consistently and continuously. She referenced factors that either potentially or actually contributed to either exceeding or not meeting stated performance targets. She also described the process of data collection, review and analysis utilizing CAPTAIN and other agency client/service tracking systems. ROMA or Results Oriented Management and Accountability is an ongoing process that occurs naturally as part of day to day activities. Board Chair, Brent Franks facilitated discussion with leadership and board members to further the understanding and capacity of each process. Executive Director, Rebecca Reynolds explained other processes/tools utilized for ensuring the agency was capturing outcomes to the greatest extent possible.

Sheila Pierce, Housing Director, provided a review and facilitated discussion with the Board regarding the Quarterly Housing Production for the period July 1, 2018 through September 30, 2018 as reported to NeighborWorks® America (Organizational Standards – Category 5, Standard 5.9). Pierce reported numbers on Homeowners created, Preserved Homeownership, Rental Homes constructed, acquired and/or preserved as well as numbers of individuals having received housing counseling.

Kyle White, T&MA Program Director provided a Board Training/Programmatic Report over the T&MA program. Members were provided with a program brochure. White explained

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that LDCAA holds a contract with USDA/Rural Development to provide technical and management assistance to new and existing Mutual Self Help Housing grantees in Region II. Region II is made up of eleven States located in the central section of the United States. He stated LDCAA has held the contract since 1980 and each year he and his staff monitor approximately Five Million dollars in administrative funds and Twenty-Four million dollars in construction budgets as part of the training and technical assistance provided. Training involves assistance with overall program structuring and planning. His team monitors for program compliance reviews, expenditures of administrative funds, client construction funds, and construction quality. Over half of the Self Help Housing participants are single-parent households and 46 percent represent minorities.

Jordan Mack, HS/EHS Assistant Director, provided the Board with the Head Start/Early Head Start/EHS-Child Care Policy Council Report for the October 16, 2018 meeting (Organizational Standards – Category 2, Standard 2.1; Category 5, Standard 5.9).

Sheila Pierce, Housing Director, reported that the Asset Management Committee met at 9:00 a.m. on November 13, 2018. She reported that the committee reviewed, considered and accepted the minutes from the September 11, 2018 meeting.

Macy Self, Program Planner, provided the Board with an update on the locations, times, and dates for the 2018 Salvation Army Red Kettle Campaign.

Rebecca Reynolds, Executive Director, presented Tranist Staff, James Jackson and Frances Pierce with plaques/awards from the Oklahoma Transit Association in recognition of their outstanding scores/achievements at the recent “Roadeo” event sponsored by the Oklahoma Transit Association.

Rebecca Reynolds, Executive Director, recognized DeeDee Atwood (Victims Services Coordinator-Victims Advocacy Services) as the November Employee of the Month.

Rebecca Reynolds, Executive Director, recognized the following Service Award Recipients: Five Years: Cindy Cockerham /Outreach Coordinator; Sheila Pierce Housing Director/Housing: Ten Years: Billy Pierce/Driver/Transit: Fifteen Years: Donny Armor – Maintenance Tech/HS-EHS-EHS/CC: Twenty-Five Years: Johnna Yow – Program Director/CACFP

Other Reports/Announcements/Correspondence were presented as follows: HHS Communication and Guidance Report; HS/EHS/EHS-CC Program Summary Report; USDA Meals and Snack Report; HS/EHS/EHS-CC Enrollment/Attendance Report; and update over the Agency In-service event to be held on December 7, 2018 at the Bill Grant Civic Center located in Hugo, OK. to begin at 9:00 a.m. Board members were invited to attend.

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There being no other business to come before the Board, a motion was made by Andrea Henkel and seconded by Clinton Crawley to adjourn the regular meeting. The roll call vote was as follows: Yes 15; No 0; Abstain 0. The motion carried. Voting record is attached (Item V).

The Regular Meeting adjourned at 11:24 a.m.

______William Smith, Secretary/Treasurer

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Oklahoma Community Service Commission Little Dixie Head Start/Early Head Start – AmeriCorps Program New Formula Grant: Year 1 - Grant Cycle: (2019-2020 Program Year) Amount Requested: $178,000

The mission of the Corporation for National and Community Service (CNCS) is to improve lives, strengthen communities, and foster civic participation through service and volunteering. Within the AmeriCorps competition, CNCS especially seeks to prioritize investment in the following focus areas: Disaster services; Economic and Workforce Development; Education; Energy Conservation; Health and Aging; and Veterans and Military families.

Each child in Head Start and Early Head Start has an Individual Development Plan (IDP) which includes goals for achieving skills the child has not yet mastered, but needs to master before entering Kindergarten. Each time a child masters one of the goals on his/her IDP, a new goal is then added to be worked on, so that the child has at least three active goals at all times. Thus, LDCAA will utilize AmeriCorps members to serve as IDP Coaches in LDCAA's Head Start and Early Head Start centers. Under the direction of the classroom teacher, each AmeriCorps member will work with the Head Start or Early Head Start children on their IDP goals. Examples of a child's IDP goals could be: Trace a diamond shape; Recite numbers 1 - 10; Points to 8 colors; Hops on both feet for 6 feet; Gets up from floor without using hand; or selects pictures related to a sentence read by the teacher. The AmeriCorps members will provide one-on-one attention to Head Start/Early Head Start children to help them master school readiness goals such as these. With the increased one-on-one attention toward mastering their IDP goals, the children will attain their IDP goals faster throughout the year and will attain a higher degree of school readiness by the end of the school year.

With the Board’s approval, we are requesting $178,000 from the Oklahoma Community Service Commission for a New Year 1Formula AmeriCorps Grant project. If funded, this award will fully fund the AmeriCorps Program for a period of one year. Through the grant project, LDCAA will utilize 28 900-hour AmeriCorps members to serve as IDP Coaches in LDCAA's Head Start classrooms and its Early Head Start centers. AmeriCorps members will serve these locations, which are spread out across Choctaw, McCurtain, and Pushmataha Counties. AmeriCorps members will provide six hours of service a day during days that pre-school is in session. Item O3 Page 2 of 2

2019-20 AmeriCorps State Grant Application Primes

Competitive: Grant Application ID: 19AC208724 Grant #: 18ACHOK001 City Year: Continuation Jennings: Continuation Lilyfield: New

Formula:

Grant Application ID: 19AC208711 Grant #: 18AFHOK001 Little Dixie: New OK Serves: New OK in Action: New Putnam City: New Camp Fire: Continuation

Competitive Fixed Amount: Grant Application ID: 19ES208732 Grant #: TBD Project Transformation: New

AmeriCorps Fixed Amount: Grant Application ID: 19ES208725 Grant #: 17ESHOK001 Teach for America: Continuation Item O4 Page 1 of 4

To: Rebecca Reynolds, Executive Director, Little Dixie Community Action Agency Karla Luginbill, RSVP Director, Little Dixie Community Action Agency From: Abby Klepper, CNCS Acting State Director, Oklahoma Date: November 29, 2018 Re: CHC Surge One-Time Augmentation Opportunity for 16SRWOK003

Through this letter, I am pleased to notify you that your grant, referenced above, is eligible to receive a One- Time CHC Surge Augmentation of $500 in federal funds this year. These funds are in addition to your 2018 annual federal base funding. They will not permanently increase your federal funding in future grant years.

The purpose of this augmentation is to support your participation in the One-Time CHC Surge Augmentation. Full guidance on the purpose and permissible uses of this augmentation are available at https://www.nationalservice.gov/programs/senior-corps/manage-senior-corps-grants/one-time-chc-surge- augmentation-senior-corps.

As noted at the link above, Senior Corps has approved waivers to the following requirements:

 For all grant programs: Accepting these funds will not result in an increase in the required match amount (also known as the grantee share, or non-federal share of the award). (45 CFR 2551.92, 45 CFR 2552.92, 45 CFR 2553.72)  For all grant programs: Accepting these funds will not result in an increase in the number of VSYs or unduplicated volunteers required to be programmed in work plans associated with National Performance Measure outputs or outcomes.  For the FGP and SCP Programs: Accepting these funds will not result in an increase in the amount of funding that grantee must spend to the direct benefit of the volunteer (also known as the Direct Benefit Ratio rule or 80/20 rule). (45 CFR 2551.92, 45 CFR 2552.92)

Once accepted, these augmentation funds must be used within your current budget period.

In order to enable CNCS to award funds to your organization in a timely manner, you must complete the following steps by December 17, 2018:

1) Access grant amendment application 18SR210424 that has been created for you. To expedite this process, amendment application 18SR210424 has already been created for you and has been has been returned to you in eGrants. To locate and edit the amendment application: a. Log into eGrants

215 Dean A. McGee, Ste. 324 Oklahoma City, OK 73102 405-231-5202 Item O4 Page 2 of 4 b. From the eGrants homepage, under “View My Grants/Applications,” locate and click on “Grantee Edit before PO cert”. 2) Modify your budget to reflect your baseline funding plus the augmentation amount a. Once you have located the amendment application, click on “Edit.” b. On the left side of the screen, select “Budget Section I.” c. Edit the amounts in the Criminal Background Check line of the Other Volunteer Support Costs category to include the additional funds 3) Complete the Authorization, Assurances, and Certifications The person who electronically signs these 3 items by clicking “I Agree” must be authorized by your agency to do so. Usually, this person is the Executive Director or CEO. It generally should not be the Project Director. The correct person must be logged in under his/her own account before pressing “I Agree.” 4) Re-submit the application Once the authorization, assurances and certifications are complete, please click on “Return application to PO”. 5) Please re-submit the amended grant application in eGrants by no later than December 17, 2018. Thank you again for your immediate attention to this matter. If you have any questions about the process please do not hesitate to contact me.

Sincerely,

Abby Klepper, Acting SPD, Oklahoma

NationalService.gov Item O4 Page 3 of 4

ONE-TIME CHC SURGE AUGMENTATION FOR SENIOR CORPS GRANTEES

On November 15, 2018, the Corporation for National and Community Service (CNCS) announced that its new National Service Criminal History Check vendor, Truescreen, is now available to all grantees. Truescreen provides compliant State and NSOPW checks to grantees in all states and territories. Together, Truescreen and Fieldprint, CNCS’ pre-existing vendor for FBI checks, provide grantees with fast and compliant checks that meet all of the CNCS’ Criminal History Check Requirements. We strongly recommend that grantees take advantage of the services these vendors provide. To incentivize the immediate use of these vendors, Senior Corps is offering One-Time CHC Surge Grant Augmentations to grantees that begin to use these vendors immediately. In addition, CNCS has established an exemption period ending on March 31, 2019, that will allow grantees to re-check all individuals working or serving in covered positions through Truescreen and Fieldprint, without the risk of cost disallowance.

The One-Time CHC Surge Augmentation: Implementation Details 1. Grantees may request funding to: o Use Truescreen and Fieldprint to recheck the files of any individuals who are currently working or serving in covered positions. These checks are included in the exemption period referenced above. To be eligible for both the augmentation and exemption, checks must be conducted with Truescreen and Fieldprint. o Check any individuals entering work or service for the first time during their current grant year through Truescreen or Fieldprint. 2. Grantees must indicate their intent to take advantage of this opportunity by emailing their CNCS State Office as soon as possible, but no later than December 7, 2018. (See below for detailed instructions.) Senior Corps anticipates being able to accommodate all requests received by this date. 3. Funds may be used for: o Paying for the checks directly through Truescreen and/or Fieldprint, as necessary, o Offsetting administrative costs associated with the time, labor and logistics of rechecking individuals in covered positions. o After all anticipated checks have been completed through the vendors, remaining funds can be used for other allowable costs on the grant. 4. The minimum augmentation amount is $500. If more than $500 is required, the amount of funding available to a specific grant will correspond to an estimate of the cost of a check for an individual with recurring access in that state, rounded up to the nearest hundred. Note that the cost of these checks varies state-by-state.

Source: https://www.nationalservice.gov/programs/senior-corps/manage-senior-corps-grants/one-time-chc-surge- augmentation-senior-corps Item O4 Page 4 of 4

For example, in the state of Alabama, the total cost of an NSOPW and Alabama state check run through Truescreen and an FBI check run through Fieldprint is $54.00. An organization that seeks to check 95 individuals in Alabama may request $5,200. ($54.00 x 95 = $5,130, or $5,200 rounded up to the nearest hundred). If you opt-in to this opportunity, your CNCS State Office will indicate the augmentation amount of funding you are eligible to receive in a formal invitation letter.

5. Senior Corps has approved waivers to the following requirements: o For all grant programs: Accepting these funds will not result in an increase in the required match amount (also known as the grantee share, or non-federal share of the award). (45 CFR 2551.92, 45 CFR 2552.92, 45 CFR 2553.72) o For all grant programs: Accepting these funds will not result in an increase in the number of VSYs or unduplicated volunteers required to be programmed in work plans associated with National Performance Measure outputs or outcomes. o For the FGP and SCP Programs: Accepting these funds will not result in an increase in the amount of funding that grantee must spend to the direct benefit of the volunteer (also known as the Direct Benefit Ratio rule or 80/20 rule). (45 CFR 2551.92, 45 CFR 2552.92) o The waivers above cannot be applied to any requirements of the initial grant award (also known as the baseline funding amount). Grantees must still meet the match, National Performance Measure and Direct Benefit Ratio requirements associated with the amount of annual federal funding they received prior to this augmentation. 6. Only Senior Corps grantees that currently receive federal funding are eligible for this opportunity. 7. No other changes to your grant award may be included in the amendment request for additional funding. You may need to delete or edit an in-progress amendment request. 8. This augmentation is not required to take advantage of the CHC exemption or to use Truescreen or Fieldprint going forward. Grantees may use remaining funds on their grant award to conduct these checks if desired. Consult your Program Officer and Grants Officer to discuss a budget amendment if necessary. 9. You do not need to wait for your augmentation funds to begin the process of rechecking individuals in covered positions! Senior Corps strongly recommends establishing accounts with TrueScreen and Fieldprint as soon as possible so that you can take full advantage of the NSCHC exemption period.

Source: https://www.nationalservice.gov/programs/senior-corps/manage-senior-corps-grants/one-time-chc-surge- augmentation-senior-corps Item P1 Page 1 of 7

Funding Entity: Oklahoma CASA Association Funding Opportunity: FY 2019 Base Grant Award Amount: $31,214 Agency Program: Little Dixie CASA

The Oklahoma CASA (Court Appointed Special Advocates) Association has made available Base Grant funds for member Oklahoma CASA programs in good standing. Eligible programs must have 15 active cases; “active” means that a volunteer must be court-appointed and working that case. The Little Dixie CASA Program has made great strides in number of volunteers recruited, trained and available for appointment. For FY 2018, Little Dixie CASA had 61 active cases—a large leap from the caseload of 15 only four years ago. This is significant as available funding is determined based on each program’s caseload and number of volunteers.

The Little Dixie CASA (Court Appointed Special Advocates) Program has been serving abused and/or neglected children since 1997. The program began with a small budget in Pushmataha County but expanded later to include Choctaw and McCurtain Counties as well. Little Dixie CASA recruits volunteers to be the voice of children in situations of abuse or neglect who have been made wards of the court. Our CASA volunteers make sure the best interests of each child are considered. These trained volunteers are assigned cases by a court judge, and they gather information about their cases in order to present informed recommendations to the court. The goal of Little Dixie CASA is to continue to expand the program and recruit more volunteers so that every abused or neglected child in the District Court system will be represented by a CASA worker.

We are asking the Board’s approval to accept $31,214 in Base Grant funding from the Oklahoma CASA Association. This one-year grant will be used to provide salary support for the Program Director and part-time Advocate Coordinator as well as associated staff and program operating expenses, as detailed in the following budget breakdown.

Item P1 Page 2 of 7 Item P1 Page 3 of 7 Item P1 Page 4 of 7 Item P1 Page 5 of 7 Item P1 Page 6 of 7 Item P1 Page 7 of 7 Item P2 Page 1 of 7

Funding Entity: Oklahoma CASA Association Funding Opportunity: FY 2019 Small Marketing/Awareness Grant Award Amount: $5,000 Agency Program: Little Dixie CASA

Little Dixie CAA is requesting the Board’s approval to accept $5,000 in Small Marketing/Awareness Grant funding from the Oklahoma CASA (Court Appointed Special Advocates) Association. The project will closely align with the Oklahoma CASA Strategic Growth Plan and the goal to facilitate targeted marketing efforts aimed at volunteer recruitment within Southeast Oklahoma. As such, the purpose of the project will be to increase community support and volunteers for Little Dixie CASA by enhancing efforts to further boost awareness and visibility of the program within the local area.

The Small Marketing/Awareness Grant project will focus on the use of billboard signage and paid ad space (digital and print) within Choctaw, McCurtain, and Pushmataha Counties to promote the Little Dixie CASA Program. In addition to the marketing message/media developed by the State Office to capture the attention of the viewer (e.g. I am for the child™ platform and other related materials), the billboard and paid advertising will also contain contact information for Little Dixie CASA (phone number, website, etc.). The billboard space will be rented for a period of seven months; paid digital and print advertising will occur at a frequency of at least four times per month for the various media outlets utilized. The program will utilize print advertising in local newspapers, as well as paid social media advertising and boosted posts, to increase awareness of CASA. These distinct marketing platforms will work to reach a diverse demographic of potential volunteers. Item P2 Page 2 of 7 Item P2 Page 3 of 7 Item P2 Page 4 of 7 Item P2 Page 5 of 7 Item P2 Page 6 of 7 Item P2 Page 7 of 7 Item P3 Page 1 of 7

Funding Entity: Oklahoma CASA Association Funding Opportunity: FY 2019 Invitational Grant – Priority Area Marketing Award Amount: $28,100 Agency Program: Little Dixie CASA

Since 2017, Little Dixie CASA (Court Appointed Special Advocates) has received invitational grant funding to focus on television and digital advertising/marketing within Oklahoma CASA Association Priority Areas, with the intent of increasing awareness of and support for CASA within local communities. Little Dixie CASA has again received funding for this initiative; therefore, we are asking the Board’s approval to accept $28,100 in grant funding for Priority Area Marketing from the Oklahoma CASA Association.

The areas to benefit from the project will be the southern/southeastern Oklahoma counties of: Atoka, Bryan, Carter, Choctaw, Coal, Johnston, Love, Marshall, Pontotoc, and Pushmataha. These 10 counties are considered Priority Areas by OCASAA as they fall outside the scope of the Association’s statewide advertising coverage area through Cox Communications. The proposed television and digital campaign will utilize the proven I am for the child™ platform media, as well as any related state office produced materials, in order to promote a uniform appearance across the state and project area. The campaign will include paid localized television spots and paid digital ad space within the KTEN Media brands (ABC Texoma and KTEN NBC), whose viewing area encompasses the targeted 10-county region. With a Designated Market Area of over 120,000 television households and the ability to advertise 24 hours a day, seven days a week to anyone in the world, awareness of the CASA Program within Oklahoma and the local targeted communities is expected to grow exponentially.

The following local CASA Programs/associated priority areas will directly benefit from the marketing and awareness strategies to be implemented through the proposed project: . Little Dixie CASA (Choctaw and Pushmataha Counties); . Counseling Inc. CASA (Atoka and Coal Counties); . Bryan County CASA (Bryan County); . CASA of Southern Oklahoma (Carter, Johnston, Love, and Marshall Counties); and . 22nd Judicial District CASA (Pontotoc County).

The activities described above, to be provided through a contract with KTEN Media during the period of October 1, 2018 - September 30, 2019, will work to raise programmatic visibility and awareness within the targeted 10-county area. The total cost will equal $28,100 over the project year; the following is a breakdown of the proposed costs to conduct the project: . Television Marketing/Advertising - $22,100 (KTEN and ABC Texoma) . Digital Marketing/Advertising - $6,000 (KTEN.com site, geo-targeted tracking). Item P3 Page 2 of 7 Item P3 Page 3 of 7 Item P3 Page 4 of 7 Item P3 Page 5 of 7 Item P3 Page 6 of 7 Item P3 Page 7 of 7 Items P4 & P5 Item P6 Page 1 of 2

Funding Entity: Oklahoma Department of Education Funding Opportunity: Child and Adult Care Food Program Grant Award Amount: $1,275,455.36 (Program Operations – $171,455.36; Daycare Home Meal Reimbursement – Up to $1,104,000) Agency Program: Child and Adult Care Food Program

Little Dixie Community Action Agency has operated a Child and Adult Care Food Program (CACFP) since 1984. CACFP is a Federal food program that provides money for serving nutritious meals to enrolled children in licensed family day care homes. LDCAA provides the CACFP program in 37 counties in Oklahoma, and is one of the largest sponsors in the state. Through this program, our agency provides daycare home providers with training in nutrition, child development, safety, and sanitation. The program also provides daycare home providers with a reimbursement check based on meals served, up to a maximum of two main meals and one snack per child per day. This ensures that the children in these daycare homes receive nutritious meals. By providing free and low-cost food to child care providers, CACFP helps to ensure that children are well fed, able to concentrate, and ready to learn. As a result, providers in the program are being reimbursed for meals served to more than 3,000 children daily. Because the program works with a large number of daycare home providers, CACFP staff must be diligent and meticulous when it comes to management of the program and reporting. The day care homes regularly submit claims for reimbursement to the program, which must process the paperwork efficiently and correctly. LDCAA’s CACFP staff conducts reviews and edit checks of day care homes at least three times a year to negate any compliance problems. The program is reviewed biennially by the State Department of Education, which administers the program in Oklahoma.

With the Board’s approval, we are asking to accept a CACFP Grant award from the Oklahoma Department of Education in the amount of $1,275,455.36. Of this total, $171,455.36 will be used for training daycare home providers, site visits to monitor and assist these providers, and other operational budget needs. In addition, up to $1,104,000 will be used for food reimbursement claims filed by participating daycare home providers.

The contract agreement period for the program will be October 1, 2018 through September 30, 2019. CNP Site User Alerts Page 1Item of 1 P6 Page 2 of 2

You will not be able to submit an October claim until your FY \9 application lias been submitted and approved.

OKLAHOMA STATE DEPART/WENT OF EDUCATION

ChiKI Nulrilion -Chikl& Ailull C'aiv Inod Program (CAC'M*) Filter Claims Alert Information jj I'll 11' H-12-01 - LITTLE DIXIE COMMUNITY ACTION Rates/Eligibility Scales PO BOX 697 Resource Library HUGO, OK 74743 Training Calendar Loa Out Status New Privacy Statement Reason App Approved v ]App Approved ITIN/tIN 730772321

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Open Date 11/9/20181:31:07 PM View Date Close Dale

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(•'or Additional Information: Child Nutrition Programs 2500 Norlh Lincoln Blvd., Suite 310 Oklahoma City, OK 73105-4599 (405)521-3327 fax:(405)521-2239

https://cnp.sde.ok.gov/CACFP/SiteUserAlertM.aspx 11/9/2018 Item Q

Proposed 2019 Agency-Wide Budget by Categories

Little Dixie Community Action Agency, Inc.

1/01/19-12/31/19

REVENUE CATEGORY BUDGET

FEDERAL/STATE FUNDED 14,150,000.00 OTHER GRANTS/CONTRACTS 100,000.00 PROG.FEES/CONTRACTS/ 5,000,000.00 RENTAL/INTEREST/MISC. RECOVERIES FROM PROGRAMS 3,025,000.00 ------SubTotals 22,275,000.00

MATCH/INKIND REVENUE 1,675,000.00

TOTALS 23,950,000.00

BUDGET EXPENSE CATEGORY

SALARIES/WAGES 7,900,000.00 FRINGE BENEFITS 2,250,000.00 INDIRECT COSTS 1,610,000.00 STIPENDS 150,000.00 CONTRACTUAL 1,315,000.00 TRAVEL/TRANSPORTATION 850,000.00 SPACE COST 175,000.00 TELEPHONE/UTILITIES 520,000.00 REHAB/RENOVATION 500,000.00 POSTAGE 20,000.00 SUPPLIES 1,000,000.00 FOOD/NUTRITION SUPPORT 1,680,000.00 EQUIPMENT/FACILITIES 738,000.00 ADVERTISING/PROMOTION 125,000.00 INSURANCE 1,800,000.00 PRINTING/PUBLICATIONS 75,000.00 REPAIRS/MAINTENANCE 765,000.00 OTHER 282,000.00 TRAINING 200,000.00 FEES/LICENSING/DUES 150,000.00 DIRECT SERVICES 18,000.00 INTEREST 2,000.00 ------SubTotals 22,125,000.00

MATCH/INKIND EXPENSE 1,675,000.00

TOTALS 23,800,000.00 YTD Production Summary Report 8251 - Little Dixie Community Action Agency October 1 - September 30 2018 Midwest Region

Total Reported Investment $23,182,253.78

Homeowners Created - Customers 115

Preserved Homeownership - Customers 19

Rental Homes Constructed, Acquired, and 0 Preserved Created and Preserved Homes and 134 Customers Owner Occupied Repairs - Homes 0

Rental Homes, Repaired 0

Total Repaired - Homes 0

All Group Education - Customers 9

Other Counseling - Customers 324

Foreclosure Mitigation Counseling, Home Not 0 Retained - Customers All Counseling and Education - Customers 333

Foreclosure Mitigation Counseling Intake - 1 Customers Financial Capability - Customers

Rental Homes Portfolio, Owned and/or 130 Managed

Production Goals FY 2017 FY 2018 Projections Projections Homeownership 80 90 Promotion Clients Homeownership 25 35 Preservation Clients Rental Units Developed 3 0

Rental Units Preserved 0 0 Page Item 1 of R 4 'Total Reported Investment' and 'Created and Preserved Homes and Customers' are the two measures that NeighborWorks America uses to demonstrate and evaluate the strength and impact of network organizations. YTD Production Summary Report 8251 - Little Dixie Community Action Agency October 1 - September 30 2018 Midwest Region

I. Clients & Homeowners Created Financing NWO Constructs New NWO Sells a Unit it Directly Provides Self- Plays Intermediary Counselor and/or Total Homeowners Unit for New Home Had Purchased (with Help Housing for New Role in Providing Self- Broker/Lender ONLY Created Owner or without rehab) to Home Owner Help Housing for New for New Home Owner New Home Owner Home Owner Investment $0.00 $0.00 $2,909,665.78 $9,005,454.00 $1,251,534.00 $13,166,653.78

Homes 0 0 24 80 11 115

Customers 0 0 24 80 11 115

Preserved Homeownership

Owner Occupied Rehab Refinance not foreclosure Reverse mortgage Replacement Foreclosure Mitigation Total Preserved Counseling (home retained) Homeownership Investment $98,887.00 $0.00 $68,237.00 $0.00 $0.00 $167,124.00 Homes 18 0 1 0 0 19 Customers 18 0 1 0 0 19

II. Projects & Rental Homes Summary Owner- For-Sale Homes Development Constructed and Rehabilitated Repaired Commercial Commecial Special Projects Occupied Developed Services Purchased and Refinanced Development Lending Repairs Investment $0.00 $9,820,476.00 $0.00 $0.00 $0.00 $0.00 $0.00 $28,000.00 $0.00

Homes 0 * 73 0 0 0 0

*Units reported under For-Sale Homes Developed do not count towards Total Production, Investment does count toward Total Investment. Page Item 2 of R 4 YTD Production Summary Report 8251 - Little Dixie Community Action Agency October 1 - September 30 2018 Midwest Region

III. Rental Homes Portfolio IV. Commercial Development Portfolio V. Group Education Customers a. Owned 130 Number of Projects 0 a. Number of households that completed pre-purchase homebuyer 9 education workshop b. Managed not Owned 0 Square Footage 0 b. Number of households that completed financial literacy 0 workshop, including home financing budgeting and/or credit repair c. Section 8 Place-based homes 0 c. Number of households that completed resolving or preventing 0 d. Section 8 Tenant-based homes 18 mortgage delinquency workshop d. Number of households that completed non-delinquency post- 0 e. USDA Rental Assistance Place-based homes 0 purchase workshop, including home maintenance and/or financial management for homeowners f. USDA Rental Assistance Tenant-based homes 0 e. Number of households that completed fair housing workshop 0

f. Number of households that completed predatoring lending 0 workshop Total Group Education 9

VI. Counseling Results - Customers

Preserved Homeownership, Foreclosure Mitigation Foreclosure Mitigation Counseling, Home Not Other Counseling - Customers - Customers Retained - Customers Number of households that received Reverse Mortgage one-on-one 88 a. Mortgage refinanced 0 a.Executed a deed-in-lieu 0 counseling Number of households that received Pre-Purchase/Homebuying one-on- 232 b. Brought mortgage current 0 b. Sold property/chose alternative 0 one counseling housing solution c. Mortgage modified 0 Number of households that received Home Maintenance and Financial 3 c.Pre-foreclosure sale 0 Management for Homeowners (Non-Delinquency Post-Purchase) one-on- d. Received second mortgage 0 one counseling d.Mortgage Foreclosed 0 Number of households that received Resolving or Preventing Mortgage 1 e. Initiated forebearance 0 e.Bankruptcy 0 Delinquency or Default one-on-one counseling agreement/repayment plan Other Counseling - Customers (Total) 324 f. Obtained partial claim loan from FHA 0 f. Entered debt management 0 lender Preserved Homeownership, 0 g. Counseled and referred for legal 0 Foreclosure Mitigation - Customers assistance (Total) h. Other (final result not listed above) 0

Foreclosure Mitigation Counseling, 0 Home Not Retained - Customers (Total) Page Item 3 of R 4 YTD Production Summary Report 8251 - Little Dixie Community Action Agency October 1 - September 30 2018 Midwest Region

VII. Revolving Loan Fund (RLF), Excluding Forgivable and Deferred

First Mortgages Subordinate Mortgages Revolving Loan Fund (RLF), Non Amortized a. Total outstanding number of RLF loans 7 j. Total outstanding number of RLF loans 1 a. Total number of outstanding non-amortized 0 loans (excluding forgivable) b. Total outstanding value RLF loans $261,511.00 k. Total outstanding value of RLF loans $2,091.00 b. Total value of outstanding non-amortized loans $0.00 (excluding forgivable) c. Number currently 30-59 days delinquent 0 l. Number currently 30-59 days delinquent 0 d. Value currently 30-59 days delinquent $0.00 m. Value currently 30-59 days delinquent $0.00 e. Number currently 60-89 days delinquent 0 n. Number currently 60-89 days delinquent 0 f. Value currently 60-89 days delinquent $0.00 o. Value currently 60-89 days delinquent $0.00 g. Number currently 90 days or more delinquent 1 p. Number currently 90 days or more delinquent 0 h. Value currently 90 days or more delinquent $58,817.00 q. Value currently 90 days or more delinquent $0.00 i. Delinquency Rate (90 days or more) 22.49 % i. Delinquency Rate (90 days or more) 0.00 %

VIII. Inventory For-Sale / Days on the Market IX. Volunteers

Inventory For-Sale Homes Days on the Market for For-Sale Homes in Inventory Volunteer Hours 70,206

Units Held in Portfolio at End of Quarter 1 For sale less than 120 days 0

Units moved to rental portfolio or lease 0 For sale between 120-180 days 0 purchase program # of Unimproved Owned Buildings 0 For sale greater than 180 days 1

# of Owned Undeveloped Lot 38

# of Units Under Construction 0

# of Units Sold 0

X. Home Ownership Customers: Education and Counseling Hours

0 Hours >0 and <4 Hours =>4 and <8 Hours =>8 Hours

# Clients % Total Clients # Clients % Total Clients # Clients % Total Clients # Clients % Total Clients Page

0 0 0 0 0 0 115 100.00 % Item 4 of R 4 Item S Page 1 of 3 Little Dixie C.A.A., Inc. Head Start/Early Head Start/Early Head Start-Child Care Policy Council 400 South “K” Street Hugo, OK 74743

November 27, 2018 MINUTES

The Little Dixie Community Action Agency’s Head Start/Early Head Start/EHS-CC Policy Council met on Tuesday, November 27, 2018 at 10:30 a.m. at 400 S. “K” Street in Hugo, Oklahoma. Notice of time, place and agenda of meeting was posted within prominent view at 400 S. “K” Street, Hugo, Oklahoma twenty-four (24) hours prior to the meeting.

The meeting was called to order at 10:30 a.m. by Cathrine Oliva, Chairperson. Members present were: Cathrine Oliva, Boswell I; Petrina Henson, Antlers II; Mickey Lacy, Battiest; Brittany Hamman, Clayton II; Patsy Guess, Hugo II; Ashley Whisenhunt, Idabel I; Hamey Bice, Idabel II; Tara McCleskey, Rattan I; Emily Springfield, Soper I; and Jordan Guest, Valliant

HS/EHS/EHS-CC staff present included: Darla Galyon, HS/EHS/EHS-CC Director; Jordan Mack, HS/EHS Assistant Director; Lori Henry, Program Secretary; Ronda Spear, Assistant Health Specialist; Susie Mashburn, ECE & CC Specialist; Nikki McAdams, ECE & CC Assistant; Mattie Ferguson, EHS-CC Assistant Director; Tori Crawford, FCE Specialist; Christina Merritt, FCE/ Disability/Mental Health Assistant; Sara Moore, ERSEA Specialist; Kim Weatherford, ERSEA/Professional Development Assistant; Rita Burke, Disability Mental Health Specialist; Arron Mack, Professional Development Specialist and Carolyn Whitley, Curriculum Coach.

Guest Present was Cinderella Deramus, Head Start grand-parent and Myrl Redman, LDCAA Associate Director.

Consideration and Vote to accept the Minutes from the October 16, 2018 meeting: Petrina Henson made a motion to approve the minutes as written and Jordyn Guest seconded the motion. The motion carried.

Consideration, Discussion and Vote to elect a Vice-Chairperson to replace previous chairperson who had to resign: Darla Galyon explained due to the resignation of the previous vice-chairperson that a new vice-chairperson was needed and she explained the role and responsibilities of the position then opened the floor for nominations/volunteers. Hamey Bice volunteered and with there being no other nominations/volunteers Ashley Whisenhunt made a motion to approve and Emily Springfield seconded the motion. The motion carried.

Consideration, Discussion and Vote to Enter into Executive Session to Discuss the employment, transfer, hiring, appointment, promotion, demotion, or disciplining of Arron Mack, Professional Development Specialist; Gabrielle Brown, Antlers EHS Caregiver; Kandyce Thompson, Hugo EHS Caregiver and Danielle Maynard, Special Needs Aide pursuant to LDCAA Okla. Stat. title 25, § 307(B)(1): Darla Galyon explained the Executive Session process to the new members. There was no motion made to go into executive session.

Consideration, Discussion, and Vote to Adjourn Out of Executive Session and the Regular Board Meeting Be Reconvened: The policy council did not go into Executive Session, therefore no motion was needed. Item S Page 2 of 3

Consideration, Discussion, and Vote to Approve the employment, transfer, hiring, appointment, promotion, demotion, or disciplining of employees: Hamey Bice made a motion to approve and Jordyn Guest seconded the motion. The motion carried.

Consideration, Discussion and Vote to Approve the submittal of the Child and Adult Care Food Program Application (Head Start/Early Head Start) to the Oklahoma Department of Education in the amount of $490,877.00: Darla Galyon explained to the council that these funds provide an opportunity to be reimbursed for a portion of the costs for meals and snacks served to the children enrolled in our 29 Head Start Classrooms and three Early Head Start Centers. Petrina Henson made a motion to approve submittal and Emily Springfield seconded the motion. The motion carried.

Consideration, Discussion and Vote to Approve the Submittal of Carryover Request for the Early Head Start-Child Care Partnership Program (Budget Period: 8/1/2017-7/31/2018) in the amount of $127,457.00: Darla Galyon explained to the Policy Council Members that this is to request monies not expended from the previous Program Year (8/1/2017-7/31/2018) to be carried over into the current Program Year for Operations and T & TA. Petrina Henson made a motion to approve submittal and Emily Springfield seconded the motion. The motion carried.

Consideration, Discussion and Vote to accept HS, EHS, SAF, Community Facilities, AmeriCorps, OECP, USDA, and Non-Fed September, 2018 Financial Statements and Credit Card Distribution Reports and Presentation of October, 2018 Financial Statements and Credit Card Distribution Reports: Darla Galyon reviewed the financial statements and Credit Card Distribution Report with the Council. It was recommended by Petrina Henson who made a motion to approve and Ashley Whisenhunt seconded the motion. The motion carried.

Policy Council Orientation Part II Including Roberts Rules of Order, Pen Meeting Act and Mission, Vision & Values: Mattie Ferguson, EHS-CC Assistant Director provided a power point presentation along with an overview and discussion for the council members present.

Other Reports/Announcements: i. Recruitment & Enrollment Update/Enrollment and Attendance Report – Sara Moore, ERSEA Specialist: Sara Moore reported that Head Start was at full enrollment with 429 children enrolled. Mrs. Moore reported that attendance for Head Start was 91.5%. Mrs. Moore reported that Early Head Start was at 45 currently enrolled and that the 3 openings would be filled from the waiting list by the end of the week. Attendance for EHS was 87.1%. Mrs. Moore reported that EHS-CC has 122 children currently enrolled and attendance was 88.9% ii. Governing Board Report: Mrs. Wofford- In the absence of Mrs. Wofford, Darla Galyon, HS/EHS/EHS-CC provided an overview of the Governing Board meeting items stating that all HS/EHS/EHS-CC items were approved. iii. USDA Meals and Snack Report- In the absence Katelyn Nelms, Nutrition Specialist, Darla Galyon, HS/EHS/EHS-CC provided a copy and an overview summary of meals and snacks served. iv. OHS Communications and Guidance-Darla Galyon-All OHS Communications and Guidance received since the last council meeting were provided and reviewed with council members. v. Program Summary Report-Darla Galyon presented the HS/EHS/EHS-CC Program Summary for the council to review.

Item S Page 3 of 3

Consideration, Discussion, and Vote on New Business (Not known about or which could not have been reasonably foreseen prior to time of posting the Agenda. Okla. Stat. Title 25§ 311): With the election of Hamey Bice as vice-chairperson, the secretary position for the policy council was vacant. Darla Galyon explained the roles and responsibilities of the position and then opened the floor up for nominations/volunteers. Petrina Henson volunteered and with there being no other nominations/volunteers Emily Springfield made a motion to approve and Hamey Bice seconded the motion. The motion carried.

There being no other business to come before the board, Patrina Henson made a motion to adjourn and Emily Springfield seconded the motion. The motion carried and the meeting was adjourned.

______Cathrine Oliva, Chairperson Hamey Bice,Vice Chairperson Petrina Henson, Secretary Fall Outcomes

TSGOLD 2018-19 Page 1 Item of 12 T Four Year Old Outcomes 2018-19

100% 2.4% 3.5% 0.6% 1.2% 90% 80% 34.7% 30.0% 41.8% 47.1% 47.1% 70% 60.6% 60% 50% 40% Exceeding 30% 65.3% 68.8% 55.9% 52.4% 52.9% Meeting 20% 35.9% Below 10% 0% Page 2 Item of 12 T Three Year Old Outcomes 2018-19

100% 1.8% 1.3% 9.7% 10.5% 7.5% 5.7% 90% 80% 41.2% 43.4% 70% 43.0% 43.4% 51.30% 60% 50.4% 50% 40% Exceeding 30% 49.6% 50.9% 57.0% 55.3% Meeting 20% 39.0% 39.0% Below 10% 0% Page 3 Item of 12 T Early Head Start Two-Three Years Olds

Summer 2017-18 (23 children) Fall 2018-19 (27 children)

100% 100% 3.7% 90% 90% 80% 47.8% 80% 70% 60.9% 70% 73.9% 74.1% 63.0% 60% 60% 85.2% 50% 95.7% 50% 100.0% 40% Exceeding 40% Exceeding 30% 52.2% 30% 20% 39.1% Meeting 20% Meeting 26.1% 25.9% 33.3% 10% 10% 14.8% 0% 4.3% Below 0% Below Page 4 Item of 12 T Early Head Start One-Two Year Olds

Summer 2017-18 (11 children) Fall 2018-19 (16 children)

100% 9.1% 9.1% 100% 6.3% 6.3% 90% 90% 80% 80% 81.3% 70% 63.6% 70% 93.8% 60% 63.6% 60% 68.8% 50% 50% 75.0% 81.8% 90.9% 40% Exceeding 40% Exceeding 30% 30% 20% 36.4% Meeting 20% Meeting 27.3% 10% 25.0% 25.0% 10% Below Below 0% 18.2% 0% 12.5% 6.3% Page 5 Item of 12 T Early Head Start-Birth to One

Summer 2017-18 (2 children) Fall 2018-19 (4 children) 100% 100% 90% 90% 80% 80% 70% 70% 60% 60% 75% 75% 75% 50% 100% 100% 50% 100% 40% Exceeding 40% Exceeding 30% 100% 100% 30% 20% Meeting 20% Meeting 10% 10% 25% 25% 25% 0% Below 0% Below Page 6 Item of 12 T Early Head Start-Child Care Two –Three Year Olds

Summer 2017-18 (41 children) Fall 2018-19 (53 children)

100% 10.0% 100% 90% 17.1% 90% 13.2% 80% 19.5% 18.4% 80% 30.2% 15.1% 70% 70% 32.1% 60% 73.2% 52.5% 60% 52.8% 50% 50% 54.7% 66.0% 70.7% 40% 57.9% Exceeding 40% 54.7% Exceeding 30% 30% 20% 37.5% Meeting 20% 34.0% Meeting 23.7% 15.1% 10% 10% 13.2% 18.9% 0% 9.8% 9.8% Below 0% Below Page 7 Item of 12 T Early Head Start-Child Care One-Two Year Olds

Summer 2017-18 (33 children) Fall 2018-19 (47 children)

100% 3.0% 100% 2.1% 18.2% 12.8% 90% 27.3% 18.8% 90% 21.3% 80% 80% 31.9% 70% 57.6% 70% 53.2% 60% 60% 50% 60.6% 50% 59.6% 76.6% 75.0% 40% Exceeding 40% Exceeding 30% 48.5% 30% 51.1% 44.7% Meeting Meeting 20% 21.2% 39.4% 20% 19.1% 10% 24.2% 10% 17.0% 0% 6.3% Below 0% 10.6% Below Page 8 Item of 12 T Early Head Start-Child Care Birth-One Year Olds

Summer 2017-18 (23 children) Fall 2018-19 (22 children) 100% 100% 9.1% 13.0% 13.6% 90% 26.0% 90% 18.2% 80% 80% 22.7% 70% 30.0% 70% 60% 73.9% 60% 59.1% 63.6% 50% 73.9% 50% 59.1% 68.2% 40% 65.2%65.2% Exceeding 40% Exceeding 30% 30% 20% Meeting 20% 31.8% Meeting 26.1% 22.7% 10% 13.0% 10% 22.7% 0% 8.7% 4.3% Below 0% 9.1% Below Page 9 Item of 12 T Item T Page 10 of 12 Literacy-3 & 4 yr. olds Numeracy- 4 yr. olds only • Print Concepts- (Book concepts) • Number Recognition-1- 10 • Vocabulary Expressive • Number Recognition 11-20 Receptive • Numbers & Operations • Phonological Awareness (Understand numbers, representing Rhyme Recognition numbers, relationships among numbers) Rhyme Generation • Displaying/Analyzing/Data- (Sorting, Graphs) • Alphabet Recognition • Algebraic Thinking (Duplicate & Uppercase Letters Extend Patterns) Lowercase Letters • Measurement & Data ( Simple Page Letter Sounds time concepts, comparing according to 11 Item

measurement attributes) of

12 T ELQA Reports

• Individual Student Scores • Individual Student Assessment Summary Report • Classroom Percentile Ranking • Small Group Ranking Page 12 Item of 12 T Item U Page 1 of 2 Item U Page 2 of 2 12/3/2018 What's New on the Early Childhood Learning and Knowledge Center (ECLKC) Item X Page 1 of 11 View the web version Go to ECLKC

Explore the content posted to the Early Childhood Learning and Knowledge Center (ECLKC) last month. These resources and email announcements may be helpful for Head Start programs and other early childhood staff. Find tools and information related to your work with children and families. Select the links below to get started. News from the Office of Head Start

ACF-ACF-IM-18-01 Integrating Approaches that Prioritize and Enhance Father Engagement Available in Spanish (español)

Introducing the Dual Language Learners Program Assessment (DLLPA) (webinar) Leaders in School Readiness Pull On In to Transportation Station – Join Our New MyPeers Community! (email) Safe Foundations, Healthy Futures Campaign Creating and Enhancing a Culture of Safety

Using Social Media for Your Program – Watch the October Vlog on the ECLKC! Federal Register Alert: Notice of Meeting of the EPA Children's Health Protection Advisory Committee (CHPAC) (email) In Spanish: Mis Colegas, MyPeers in Spanish: A New Community for Spanish Speakers (email) T/TA Resources

Early Childhood Development, Teaching, and Learning:

Disabilities Services Newsletter Issue 19: Interim Services (email) What Is a Planned Language Approach? In Spanish: Early Childhood Curriculum Resources

Early Head Start-Child Care Partnerships:

Starting an Early Head Start-Child Care Partnership

Health:

All About the Newborn Visit: Information and Tips for Early Head Start Staff Brush Up on Oral Health: Medicaid and CHIP (email) Directions for Bus Sign-in Sheet Implementing Physical Activities with Children in Mixed-Age Groups (webinar) Substance Misuse During Pregnancy Addressing Substance Misuse Among Pregnant Women

Young Children and Vaccines: Protect Your Child with Vaccines In Spanish: Emergency Preparedness Manual for Early Childhood Programs Fluoride http://hsicc.cmail20.com/t/ViewEmail/j/88C2944D1417FE632540EF23F30FEDED/48B575D2377B5D324BD7C9066BE4161D 1/2 12/3/2018 What's New on the Early Childhood Learning and Knowledge Center (ECLKC) Item X Parent, Family, and Community Engagement: Page 2 of 11

Family Engagement in Early Care and Education Learning Series Engaging Fathers in Early Learning Partnerships that Foster Development and Learning Responding with Families to Developmental Concerns Understanding Children's Behavior as Communication

Fatherhood Connection E-Resource Flash: No. 9 (email) Partnering with Families of Children Who Are Dual Language Learners Unveiling the Updated Head Start PFCE Framework (webinar) Using Social Media to Engage Families Upcoming Events for November

Nov. 8: BabyTalks Series: Responsive Learning Environments for Infants and Toddlers Nov. 12: My Peers Orientation Nov. 12: Making the Most of MyPeers: Advanced Orientation Webinar Nov. 13: Celebrating Tribal Early Childhood Language Revitalization Efforts Across the United States Nov. 14: Strategies to Create Positive Learning Environments for Children and Staff Nov. 16: Teacher Time: Safe and Nurturing Learning Environments for Preschoolers Nov. 20: Inclusion Series: Preventing Suspension and Expulsion of Children with Disabilities or Suspected Delays Nov. 28: Coaching Corner Series: Taking a Closer Look: Coaching to Support Positive Interaction Nov. 29: MyPeers Orientation

Stay Connected. Follow the Office of Head Start on Twitter, Facebook, and Google+. Visit the Family Room blog to learn more about the activities of the Administration for Children and Families (ACF).

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Program Summary Head Start/Early Head Start/Early Head Start-Child Care December 11, 2018

Eligibility, Recruitment, Selection, Enrollment & Attendance Little Dixie Head Start is serving 3 and 4 year old children within 29 classrooms in the tri-county service area with a current enrollment of 429 children. There are currently 48 children, aged birth to 3, enrolled among the 3 Early Head Start centers and 132 children enrolled in the Early Head Start- Child Care locations. We are currently at our fully funded enrollment, but continue to accept applications for all 3 programs. The program is preparing for several children to age out of the birth to three centers. In addition to their regular recruitment activities for November, the Family Advocates worked at recruiting children during the “Dr. Seuss” Family Fun Day that was held at the Kiamichi Technology Center in Hugo. Recruitment activities will continue throughout the year to ensure all enrollment opportunities are filled as they occur. Partnering child care facilities are also actively recruiting children for the program.

Family & Community Engagement For the month of October we had143 parents that participated in the Parent Meeting with a total of 627 for the current school year. Family Advocates are working on FPA’s with families, which is at an 88% of all families. In the Parent Ready to Read in September we had 108 with a total of 236 people volunteering to read to classrooms since August of this year. The Love and Logic parenting curriculum is doing well and I’m very optimistic that we are going to have more parents participate. Police officers are still coming out to center. #books building bridges. For the month of October, which was Financial Literacy month we had speakers go out to several centers and speak with parents at parent meetings.

Father Involvement The activities for the month of October were making crafts for Halloween, fall, or something similar. We had fathers/grandfather/uncles and other adults that were there for dad’s day, for the month of October the totals were 195 with 80 being a male figure. There were also 22 dads/father figures that participated in October parent meetings, with a year to date total of 99 year to date.

Nutrition The Nutrition Specialist and Assistant has sent out BMI (Body Mass Index) letters to each Head Start Center with data that was collect from August 1st - October 15th, 2018 on the child's Height and Weight calculated into BMI. This information can be obtained by a well child visit that a child may have had during this time or from teaching staff and family advocates. The Specialist and Assistant traveled to Savannah, Georgia where they attended an in-depth training "Managing Comprehensive Health Services in Head Start and Early Head Start: Nutrition, Medical, Oral, and Mental Health." Specialist and Assistant are excited to share information and resources with staff about training topics which include "Pediatric Nutrition, Hot Topics", "Data Management in Nutrition", "Infant and Toddler Nourishing," "Regulations and Mandates." Early Head Start and Early Head Start-Child Care 4th Quarter folder checks are now underway, expected completion date of December 15th, 2018. We are still currently accepting applications an Early Head Start Cook for Item X Page 4 of 11

the Antlers Early Head Start location and also a Head Start Cook for the Broken Bow 3 location. Applications may be received at www.littledixie.org.

Education The School Readiness Team met on Thursday, November 29, 2018 at KTC. Policy council members, principals from local schools, and Head Start staff were in attendance. A presentation was given to inform members of the Head Start Early Learning Outcomes Framework, Little Dixie School Readiness Goals, curriculum & assessment, data, and the ELQA assessment. Each semester, teachers meet with parents/families at Home Visits and Parent/Teacher Conferences. Many teachers will be completing Parent/Teacher conferences during November and December. This may be a time to review children’s progress and set new IDP goals. Parent/Teacher conferences are a set time, but please feel free to contact your child’s teacher at any time to discuss concerns you may have regarding your child’s school readiness.

AmeriCorps Program The Little Dixie School Readiness AmeriCorps program is actively working to recruit and place all 28 members throughout the three county service area within the Head Start and Early Head Start classrooms. Program Director Darla Galyon has worked to complete program reports the Oklahoma AmeriCorps State Office has requested to gain a holistic understanding of children that are positively affected by Little Dixie receiving this grant. Head Start/Early Head Start/Early Head Start-CC Director Darla Galyon also attended an AmeriCorps Program Director’s training in Norman at the AmeriCorps State Office that highlighted the 2019-2020 NOFO update and changes. The AmeriCorps Specialist position is currently open and the program is looking to fill this position and include them in developing the next grant application that will be underway very soon.

Health During the month of November we are competing Folder checks for Early Head Start and Early Head Start Child Care. Health Service Advisory Meet and elected new officers. We will meet again in April or May of 2019. We have also been ordering supplies for our center to upgrade materials for their continuing education. It has been a busy month since we are celebrating Thanksgiving with our families and reflecting on all that we have to be thankful for.

Professional Development In November we were able to bring our new Professional Development Specialist to the management team. Time has been spent training the new specialist on the duties and responsibilities related to the component area, this process will continue for the next several months to ensure a smooth transition between specialists. October in-service rosters were completed this month for staff to receive training hours in order to renew and obtain PD Ladders and Director Credentials required by state licensing regulations. Several staff members are working to complete their CDA credentials within the required timeframes. All staff members are on target to have credentials awarded in the require timeframe.

Disabilities/Mental Health/Transition Currently, we have 16 Early Head Start-Child Care children that have been identified by Sooner start as eligible for services. They are receiving services at the EHS-CC centers. Ten other EHS-CC Item X Page 5 of 11

children are in the referral process to Sooner Start. Sooner Start Staff are also providing services to seven Early Head Start children and have 6 referrals for Sooner Start. In Head Start, we have 99 students on IEPs that are receiving services from the public schools. There have been 19 other referrals made to the public schools from the screenings that have been done in the areas of vision, hearing, speech, and the developmental areas of motor skills, communication, problem solving, personal-social and social-emotional skills.

The Mental Health Consultant is currently conducting classroom observations in each classroom the first semester of the 2018-19 schoolyear. Parents can request services and referrals can be made for evaluation and counseling for those children. Parent Consents for Referral have been signed by parents of three children and referrals have been made to the Mental Health Consultant.

At the Early Head Start-Child Care Centers and the Early Head Start Centers, staff have been providing transition activities for children ages 2 ½ to 3 years old to promote a smoother transition to the next level of Child Care. In November, there were 16 transition meetings for children moving to the next level.

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MEALS SERVED TO CHILDREN LITTLE DIXIE HEAD START/EHS 12 Month Summary

Children that eat 2 meals and a snack at Little Dixie Head Start/ EHS receives 1/2 to 2/3 of their daily nutritional needs.

Month Breakfast Lunch Snack Monthly Total November-17 4362 4417 5412 14191 December-17 2968 2999 3592 9559 January-18 4488 4524 5829 14841 February-18 4363 4412 5590 14365 March-18 4320 4353 5312 13985 April-18 4640 4689 5971 15300 May-18 3381 3384 3935 10700 June-18 531 604 533 1668 July-18 632 673 631 1936 August-18 3948 3978 5020 12946 September-18 4432 4430 5675 14537 October-18 4959 4958 6699 16616

YEARLY TOTALS 43024 43421 54199 140644 October 2018 HEAD START TIME & ATTENDANCE REPORT 10/31/2018 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Total Kid Mon CENTER Enrolled Enr Enrolled Drop Drop Drop Enr Count Dropped Enrollment AI Days ADA Antlers 1 15 1 16 0 16 16 3 17 96.3% Antlers 2 12 1 13 2 2 11 2 10/3/2018 13 2 17 86.1% Battiest 11 4 15 1 1 14 14 6 18 92.5% Boswell 1 17 17 0 17 17 7 17 85.5% Boswell 2 16 16 0 16 16 9 17 90.8% Broken Bow 1 17 17 1 1 16 1 10/8/2018 17 0 21 88.0% Broken Bow 3 16 16 1 1 15 1 10/5/2018 16 1 21 91.3% Clayton 1 16 16 1 1 15 1 10/9/2018 16 3 18 95.7% Clayton 2 19 1 20 0 20 20 4 18 93.3% Forest Grove 1 11 1 12 0 12 12 5 17 91.0% Forest Grove 2 12 1 13 0 13 13 6 17 92.5% Fort Towson 13 13 2 2 11 11 5 17 90.9% Haworth 17 1 18 1 1 17 1 10/3/2018 18 5 17 82.6% Horace Mann 1 11 3 14 1 1 13 1 10/17/2018 14 2 18 88.8% Horace Mann 2 18 3 21 1 1 20 20 0 18 91.1% Horace Mann 3 11 4 15 1 1 14 14 2 18 91.4% Hugo 2 12 2 14 0 14 14 3 18 90.4% Hugo 4 18 1 19 2 2 17 17 4 18 88.6% Idabel 1 17 1 18 1 1 17 17 2 20 87.9% Idabel 2 11 5 16 0 16 16 1 20 88.6% Idabel 3 12 2 14 1 1 2 12 1 10/4/2018 13 0 20 84.8% Rattan 1 15 1 16 0 16 16 5 15 94.3% Rattan 2 7 7 0 7 7 7 16 96.4% Rattan 3 8 8 0 8 8 3 16 95.3% Soper 1 9 2 11 1 1 10 10 3 18 93.3% Soper 2 16 16 0 16 16 10 18 93.4% Swink 10 10 0 10 10 7 16 91.3% Valliant 1 14 14 0 14 14 7 18 81.0%

Valliant 2 14 1 15 1 1 14 14 6 18 90.0% Page TOTALS 395 35 430 11 8 19 411 8 419 0 118 90.2% 7 Item of 11 X October 2018 Pre-K TIME & ATTENDANCE REPORT As of 10/31/18 ENROLLED DROPPED ATTENDANCE

Previously Monthly YTD Previously Monthly YTD Currently Kid Monthly CENTER Enrolled Enrolled Enrolled Drop Drop Drop Enrolled Days ADA Antlers 2 0 0 Battiest 2 2 2 2 0 13 91.7% Boswell 1 0 0 Boswell 2 0 0 Broken Bow 3 0 0 Clayton 2 0 0 Forest Grove 1 0 0 Horace Mann 2 0 0 Hugo 2 0 0 Hugo 4 3 3 1 1 2 18 92.5% Soper 2 0 0 0 Swink 3 3 1 1 2 16 84.4%

TOTALS 8 0 8 1 3 4 4 89.9% Page 8 Item of 11 X October 2018 EHS Time and Attendance As of 10/31/18 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Kid Monthly CENTER Enrolled Enrolled Enrolled Dropped Drop Drop Enrolled AI Count Dropped Days ADA Antlers 28 2 30 5 1 6 24 1 1 10/5/2018 21 89.6% Hugo 13 0 13 1 0 1 12 0 21 93.7% Idabel 12 4 16 0 5 5 11 0 5 10/30/2018 21 82.3%

TOTALS 53 6 59 6 6 12 47 1 6 88.9% Page 9 Item of 11 X 2018 October EHS-CC Time and Attendance As of 10/31/18 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Kid Monthly CENTER Enrolled Enrolled Enrolled Dropped Drop Drop Enrolled AI Count Dropped Days ADA ELC-Antlers 9 9 1 1 8 0 21 87.5% ELC-Broken Bow 30 1 31 6 1 7 24 1 1 10/5/2018 21 93.8% ELC-Hugo 14 14 2 2 12 0 21 87.3% ELC-Idabel 22 3 25 8 2 10 15 1 2 10/23/2018 21 92.7% ELC-Swink 8 8 0 0 8 4 21 92.9% Giggle Time 13 13 1 1 12 0 23 85.1% The LearningTree 47 6 53 8 5 13 40 1 5 10/29/2018 23 89.9% Turner Learning 15 4 19 3 5 8 11 6 5 10/29/2018 23 98.9%

TOTALS 158 14 172 29 13 42 130 13 13 91.0% Page 10 Item of 11 X Item X Page 11 of 11

November 30, 2018

Ms. Rebecca Reynolds, Executive Director Little Dixie Community Action Agency 209 North 4th Hugo, OK 74743

Re: Contracts: 17024 CSBG Discretionary 17 (Captain); 16874 CSBG 17; 16927 SAF/CAA 18; 16950 SAF/CAA-HS 18; 17101 DHS 17; 16895 DOE 17

Dear Ms. Reynolds:

Our office has received your August 17, 2018, response to the agency’s July 10-17, 2018, monitoring visit. Upon review, all corrective actions have been accepted. This letter closes your 2018 monitoring review. If you have questions please contact Sarah Rodefeld at (405) 243-0312 or by email at [email protected].

Sincerely,

Alicia Hibbets, Director of Programs – Monitoring Community Development Services