LDCAA Board Meeting Packet

Little Dixie Community Action Agency, Inc.

Board of Directors Meeting

A P R I L 9 , 2 0 1 9 • 1 0 : 0 0 A M H O M E O W N E R S H I P C E N T E R 5 0 0 E A S T R O S E W O O D - H U G O , O K L A H O M A

Our Mission:

To improve the lives of low-income individuals and families through service and collaboration leading to self-sufficiency. Item A Page 1 of 3

Little Dixie Community Action Agency, Inc. Board of Directors and/or Executive Committee Meeting 10:00 a.m. Tuesday, April 9, 2019 HomeOwnership Center - 500 East Rosewood - Hugo, Oklahoma

AGENDA

A. Call to Order and Invocation

B. Opening of Board Meeting – Roll Call, Introduction of Guests

C. Finance/Audit/Loan Committee Report

Consent Docket - The following items of business indicated by brackets (D and E, F, G) may be voted upon by a single vote of the Board without discussion, unless and except for any item which any one of the Board desires to have discussion about at the meeting or withdrawn from the Consent Docket and handled individually in order immediately following the completion of the Consent Docket.

D. Consideration, Discussion, and Vote to Approve March 2019 Regular Meeting Minutes (Organizational Standards – Category 5, Standard 5.5)

E. Consideration, Discussion, and Vote to Approve February 2019 Financial Reports; Distribution of March 2019 Financials for May 2019 Consideration and Vote (Organizational Standards – Category 8, Standard 8.7)

F. Consider Submission of Resolutions/Grant Applications, Vote to Approve – $1,600,600 1. Early Childhood Comprehensive Systems Impact Grant Application (Continuation - Year 4) to the U.S. Department of Health and Human Services, Health Resources and Services Administration - $426,600 2. Rural Communities Opioid Response Program-Implementation Grant Application to DHHS, Health Resources and Services Administration - $1,000,000 3. 2019 HOME Investment Partnerships Program Grant Application (Developer Subsidies) to the Oklahoma Housing Finance Agency - $174,000

G. Consider Acceptance of Grants/Contracts/Awards, Vote to Approve – $2,706,763.23 1. Technical and Management Assistance Contract Award – Region 2 (Option Year 1) from the U.S. Department of Agriculture, Rural Development - $1,432,279.96 2. Safe and Sound – Strengthening Rural Homeownership Through Housing Rehabilitation or Replacement Grant Award (First Allocation) from Wells Fargo via NeighborWorks® America - $40,000 3. FY 2019 Community Services Block Grant Award (Second Quarter Allocation) from the Oklahoma Department of Commerce/Community Development Services - $56,660 (Total Awarded: $113,319) 4. FY 2018 Housing Counseling Grant Award from the U.S. Department of Housing and Urban Development via NeighborWorks® America - $12,123.27 (First Payment of up to $25,000 for Contract Period: October 1, 2017–September 30, 2019) 5. FY 2019 Round 1 Expendable Grant Award from NeighborWorks® America - $132,500 6. FY 2019 Round 1 Capital Grant Award from NeighborWorks® America - $75,000 7. FY 2019 Improvement Grant Awards from the Choctaw Nation of Oklahoma, Child Care Assistance Program - $8,200

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8. Healthy Start Initiative: Eliminating Disparities in Perinatal Health Grant Award from DHHS, Health Resources and Services Administration - $950,000

H. Consideration, Discussion, and Vote to Approve Reclassification of Restricted Capital Funds from NeighborWorks® America to Unrestricted Funds (Total: $420,533)

I. Consideration, Discussion, and Vote to Remove Myrl Redman as an Authorized Check Signer for Little Dixie Community Action Agency, Inc.

J. Consideration, Discussion, and Vote to Approve Darlene Wood as an Authorized Check Signer for Little Dixie Community Action Agency, Inc.

K. Update on LDCAA Board Self-Assessment (Organizational Standards – Category 5, Standard 5.7)

L. Board Training: Analysis Report over CSBG Annual Report and Results Oriented Management and Accountability (ROMA) Application (Organizational Standards – Category 9, Standards 9.1, 9.2, 9.3, 9.4)

M. Review, Facilitated Discussion, and Board Member Input Regarding CSBG Annual Report Analysis and Outcomes (Organizational Standards – Category 9, Standard 9.3)

N. Consideration, Discussion, and Vote to Approve CSBG Annual Report and Analysis (Organizational Standards – Category 9, Standard 9.3)

O. Consideration, Discussion, and Vote to Approve Signing of Proclamation Recognizing April as Fair Housing Month

P. Consideration, Discussion, and Vote to Approve Submission of Community Housing Development Organization (CHDO) Recertification; Review of Activities and Signing of Conflict of Interest Statements as Required by Oklahoma Housing Finance Agency and the U.S. Department of Housing and Urban Development’s HOME Program Rules for Recertification and Eligibility to Apply for Funding as a CHDO

Q. Consideration, Discussion, and Vote to Approve or Disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20 (This Resolution authorizes filing of the Form 471 application(s) for funding year 2019-2020 and the payment of the applicant’s share upon approval of funding and receipt of services.)

R. Consideration, Discussion, and Vote to Approve Head Start/Early Head Start/EHS-Child Care Program Cost Allocation Plan

S. Consideration, Discussion, and Vote to Approve Updated HS/EHS/EHS-CC Pay Scale Based on 1.77% Cost-of-Living Adjustment Allowance

T. Board Giving Committee Report (Organizational Standards – Category 5, Standard 5.7)

U. Board Training/Programmatic Report: HS/EHS/EHS-CC Child Outcomes/Assessment Results for Fall/Winter 2018-2019 (Organizational Standards – Category 5, Standard 5.9)

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V. Board Training/Programmatic Report: Early Learning Centers (Organizational Standards – Category 5, Standard 5.9)

W. 2019 LDCAA Customer Satisfaction Report: 1st Quarter (January – March) Results (Organizational Standards – Category 1, Standard 1.3; Category 6, Standard 6.4)

X. Risk Assessment Report

Y. Board Training: Recruitment and Retention; Low-Income Participation – Board Activities and Members; ODOC’s CAA Implementation Manual, Requirement 113 (Organizational Standards – Category 5, Standards 5.7 and 5.9)

Z. Head Start/Early Head Start/EHS-Child Care Policy Council Report (Organizational Standards – Category 2, Standard 2.1; Category 5, Standard 5.9)

AA. Recognition of April 2019 Employee of the Month: Ruby Gann, Housing Counselor – LDCAA Housing Programs

BB. Recognition of Service Awards: Ten Years: Amanda Terrebonne, Care Coordinator – Healthy Start Program Twenty Years: Lisa Engler, Cook – Head Start/Early Head Start Programs Pam Waugh, Program Director – Healthy Start Program

CC. Other Reports/Announcements/Correspondence: HHS Communication and Guidance Report; HS/EHS/EHS-CC Program Summary Report; USDA Meals and Snack Report; HS/EHS/EHS-CC Enrollment/Attendance Report; HS/EHS/EHS-CC Data Analysis Report; Notice of Early Head Start-Child Care Partnership Preliminary Non-Competitive Determination; LDCAA’s 51st Anniversary; Notice of Inclusion as a Sub-Contractor in Youth Collaboratory’s 2019 Mentoring Opportunities for Youth Initiative Grant Application; Corporation for National and Community Service Update

DD. Consideration, Discussion, and Vote on New Business (Not known about or which could not have been reasonably foreseen prior to time of posting the Agenda. Okla. Stat. Title 25 § 311)

EE. Consideration, Discussion, and Vote to Adjourn

Posted: ______Date: ______Time: ______

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LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. 209 NORTH 4TH STREET HUGO, OKLAHOMA 74743

MINUTES BOARD OF DIRECTORS MEETING March 12, 2019 LDCAA HomeOwnership Center - Hugo, Oklahoma

The Board of Directors of Little Dixie Community Action Agency, Inc. met in a regular meeting session on Tuesday, March 12, 2019 at 10:09 a.m. The meeting was held at the LDCAA HomeOwnership Center, located at 500 East Rosewood in Hugo, Oklahoma.

The meeting was called to order by Chairman Brent Franks.

The Invocation was given by Board Member Jimmy Brandon.

Roll Call was taken and a quorum was established (18 members present, 7 absent). The following members were present: Jimmy Brandon, Brad Burgett, Clinton Crawley, Tina Foshee- Thomas, Brent Franks, Trilla Frazier, Jim Freeny, Andrea Henkel, Vickie Leathers, Sandra Meeks, Dwight Satterfield, Leah Savage, Wade Scott, David Smith, William Smith, Vicky Wade, Harolynn Wofford, and Marcia Wright. The following members were absent: Kevin Cory, Melissa Cress, Walt Frey, David Hawkins, Sharon Jernigan, Randy Springfield, and Ashley Whisenhunt. In addition, the following LDCAA employees and visitors were present: Macy Self, Olivia Barnett, Sharon Pennell, Sheree Ensley, Johnny Moffitt, Dawn McDaniel, W.F. Grammar, Amber Duncan, Rhonda Teague, Herman Adams, Kathy James, Doris Long, Ashley Gaddy, Dee Dee Atwood, Tonya Finley, Mattie Ferguson, Darla Galyon, Jordan Mack, Stella Dennis, and Rebecca Reynolds.

Brent Franks, Chairman, provided the Board with the Finance/Audit/Loan Committee Report. The Finance/Audit/Loan Committee met on March 12, 2019 at 9:10 a.m. The Committee received a status report on all active loans; there were no new loan applications to present. The Committee approved the agency’s Financial Reports for January 2019, and recommended approval of the Financial Reports by the Governing Board. The Committee was presented with the 2017 403(b) Retirement Plan Audit and Form 5500. After review and discussion, the Committee voted to recommend full Board approval of the 2017 403(b) Retirement Plan Audit and Form 5500 filing. The Committee also received a status update on properties: the purchase of the Choctaw Nation Cultural Center building is moving forward, and the agency signed a lease-to-own agreement for a building owned by Kiamichi Opportunities, Inc., which will be used to house the new YouthBuild Program.

CONSENT DOCKET ITEMS In order to be in compliance with the Open Meeting Act (Title 25, Oklahoma Statutes §§ 301-314), the vote of each member was publicly cast and recorded. The agenda contained Consent Docket items of business and the rules that pertain to voting on the items.

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Brent Franks, Chairman, requested the Board’s consideration, discussion, and vote to approve the February 2019 Regular Meeting Minutes and the January 2019 Financial Reports; the February 2019 Financials were distributed for consideration and vote at the April 2019 Board Meeting (Organizational Standards – Category 5, Standard 5.5; Category 8, Standard 8.7). A motion was made by Andrea Henkel and seconded by William Smith to approve the February 2019 Regular Meeting Minutes and the January 2019 Financial Reports. The roll call vote was as follows: Yes 14; No 0; Abstain 2. The motion carried. The Voting Record is attached (Items D & E).

CONSIDER SUBMISSION OF RESOLUTIONS/GRANT APPLICATIONS 1. Safe and Sound - Strengthening Rural Homeownership Through Housing Rehabilitation or Replacement Grant Letter of Engagement to NeighborWorks® America in the amount of $66,666; these funds would allow LDCAA to conduct moderate rehab on five owner- occupied homes in LDCAA’s service area. The agency was first selected for this initiative last year, which provides funding, technical assistance, training and outcome evaluation services to NeighborWorks Organizations for the purpose of improving housing conditions for homeowners in rural communities through either rehabilitation or replacement activities. These activities are intended to improve the safety and affordability of the home, as well as the lives of the homeowners. This year, LDCAA was invited to re-apply and the funding amount increased from $45,500 to $66,666. 2. Signature Cause Grant Application to the International Paper Foundation in the amount of $15,000; if awarded, $14,000 would be used to increase the food supply at four food banks in LDCAA’s service area (Sharing Hope in Hugo – Hugo, OK; First Baptist Church Food Bank – Antlers, OK; Gracefully Yours – Broken Bow, OK; Hand to Hand – Idabel, OK). The remaining funds will be used for the Retired and Senior Volunteer Program’s administrative operations (i.e. travel, printing, supply expenses) to facilitate the collaborative effort with the four food bank partners, which also serve as volunteer sites for the program. 3. Letter of Inquiry to the Samuel Roberts Noble Foundation in the amount of $50,000; the Letter of Inquiry serves as the first step to be considered for invitation to submit a full grant application to the Foundation. If invited to apply, the proposed project would involve the purchase of high-quality, commercial grade playground equipment for Hugo Lake State Park. The proposed project would meet with the Noble Foundation’s goal to cultivate good health, build stronger communities by promoting physical activity, and provide opportunities that foster and encourage family time. Hugo Lake State Park is fully supported by revenue generated from activities such as cabin rentals and does not receive any State or Federal funds, making it challenging to add amenities. 4. FY 2019 Community Services Block Grant Application (Second Quarter Allocation) to the Oklahoma Department of Commerce/Community Development in the amount of $56,660; these funds represent the core funding source to support Community Action Agencies and other CSBG-funded organizations whose primary mission is to address and alleviate poverty within their communities. If awarded, these funds for the second quarter would provide salary and operational support for Housing, Administration, Mentoring, Court Appointed Special Advocates, and the Retired and Senior Volunteer Program. 5. Targeted Capacity Expansion: Special Projects Open Doors Grant Application to the Substance Abuse and Mental Health Services Administration in the amount of

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$1,125,000; the purpose of the TCE Program is to address an unmet need or underserved population through the provision of evidence-based substance use disorder treatment and/or recovery support services. If awarded, the grant would serve to benefit the residents of Choctaw, McCurtain and Pushmataha Counties by providing recovery support services (peer recovery support groups, education, transportation, and other supportive services) to promote access to and completion of treatment for Substance Use Disorder. 6. Early Head Start-Child Care Partnership Grant Application (Program Operations, Training and Technical Assistance, Cost-of-Living Adjustment) and Non-Federal Share Waiver Request to the Administration for Children and Families, Office of Head Start in the amount of $1,883,558; if awarded, funding totaling $1,851,544 would support Program Operations of the EHS-Child Care Partnership Program as well as Training and Technical Assistance needs during the period of 8/1/2019–7/31/2020. The funded Federal enrollment would be 132 children. In addition, $32,014 in funding would be used to provide Early Head Start-CC and partner child care center staff with a 1.77% COLA increase. The proposed COLA would serve to increase salaries and fringe benefits in an effort to ensure retention of experienced, qualified staff and overall program quality. The 1.77% COLA will reflect an increase in the hourly rate of pay for each employee and a permanent increase of 1.77% in the Head Start/Early Head Start/EHS-CC pay scale. The grant application will also include a Non-Federal Share Waiver Request to waive a portion of the match associated with the Federal funding. 7. Section 5311 – Formula Grants for Rural Areas Program Application to the Oklahoma Department of Transportation in the amount of $755,041 and signing of the Authorizing Resolution and Letter of Authorization; if awarded, these funds will be applied to the expenses of operating the Transit Program in Choctaw, McCurtain, and Pushmataha Counties, with a program year of 10/1/2019 – 9/30/2020. 8. FY 2019 Improvement Grant Application to the Choctaw Nation of Oklahoma, Child Care Assistance Program in the amount of $8,000; if awarded, these funds would be used to purchase playground and classroom equipment as well as other supplies for the Antlers, Broken Bow, Hugo, Idabel, and Swink Early Learning Centers. 9. Oklahoma Early Childhood Program Application to CAP Tulsa in the amount of $168,976.92 (with $72,418.68 Match) and signing of the Provider Agreement for Year 14 (7/1/2019–6/30/2020); if awarded, a total of $241,395.60 in funding (grant award plus match) would be used to support personnel costs within Early Head Start and the Early Learning Centers, as well as other associated operating costs.

After discussion and Board Member input with regards to the applications presented, a motion was made by Tina Foshee-Thomas and seconded by Jim Freeny to approve the submission of resolutions and/or grant applications in the amount of $4,128,901.92 presented as listed on the Consent Docket. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item F).

CONSIDER ACCEPTANCE OF GRANTS/CONTRACTS/AWARDS 1. FY 2019 Community Services Block Grant Award (First Quarter Allocation) from the Oklahoma Department of Commerce/Community Development in the amount of $56,659; CSBG provides funds to alleviate the causes and conditions of poverty in

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communities. This allocation of funds for the first quarter will be used primarily for operational support within the following: Housing, CASA, Mentoring, RSVP, and Administration. 2. PY’ 18 Department of Energy Weatherization Assistance Program Award (Training and Technical Assistance) from the Oklahoma Department of Commerce/Community Development in the amount of $1,300; these funds will be used to purchase tablets for Weatherization Program use, in activities such as conducting energy audits, completing client file paperwork, and accessing Oklahoma Department of Commerce-approved Field Guides. The total awarded under this funding program for PY’ 2018 is $99,491. 3. FY 2019 Retired and Senior Volunteer Program Grant Award from the Corporation for National and Community Service in the amount of $54,299; these funds will cover costs associated with implementing Year 1 of a new, three-year RSVP Grant cycle, in supporting volunteers 55 years and older as they serve within a diverse range of activities to meet specific local and community needs.

A motion was made by Brad Burgett and seconded by David Smith to approve acceptance of grants, contracts, and awards in the amount of $112,258 as presented and listed on the Consent Docket. The roll call vote was: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item G).

Sharon Pennell, Fiscal Officer, requested the Board’s consideration, discussion, and vote to approve Little Dixie Community Action Agency’s 403(b) Retirement Plan Audit (Plan Year 2017) and submission of Form 5500 for the period of August 1, 2017–July 31, 2018. Pennell presented the Retirement Plan Audit and explained that there were no issues. A motion was made by Brad Burgett and seconded by Wade Scott to approve the LDCAA 403(b) Retirement Plan Audit and submission of Form 5500 for the period of August 1, 2017–July 31, 2018. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item H).

Doris Long, Victim and Youth Programs Director, and Kathy James, Senior Program Planner, requested the Board’s consideration, discussion, and vote to approve the LDCAA Victim Services Programs Policies and Procedures Manual. Long explained the need behind development of the Policies and Procedures Manual, which is a crucial step in the agency’s process of becoming a Certified Domestic Violence, Sexual Assault, Stalking Victim Services Program through the Oklahoma Office of the Attorney General. The Victim Services Programs Policies and Procedures Manual was presented to the Board and reviewed by the members. Long and James explained that the Policies and Procedures Manual was developed in accordance with the standards and criteria set forth in the Oklahoma Administrative Code, Title 75, Chapters 1 and 15, as well as information included on the DVSA Certification Review Forms and guidance from the Oklahoma Office of the Attorney General. They directed the Board to the Philosophy of service provision stated on page 1 of the Manual, which is based upon voluntary services and individual self-determination. They explained that, as a component of the Manual, this written statement of the Philosophy for service provision will be considered approved by the Board when the Victim Services Programs Policies and Procedures Manual is voted on and approved by the governing Board of Directors. The approved Philosophy of service provision and Victim Services Programs Policies and Procedures Manual will be made available to the community,

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staff, volunteers and clients. Long and James then facilitated open discussion with the Board regarding the proposed Victim Services Policies and Procedures Manual. A motion was made by Andrea Henkel and seconded by Brad Burgett to approve the LDCAA Victim Services Programs Policies and Procedures Manual as presented. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item I).

Doris Long, Victim and Youth Programs Director, and Kathy James, Senior Program Planner, requested the Board’s consideration, discussion, and vote to approve the LDCAA Victim Services Program Evaluation. Long explained that this was another requirement for the Domestic Violence, Sexual Assault, Stalking Victim Services Program Certification. Long and James presented the proposed Annual Program Evaluation Template and explained that an evaluation of LDCAA’s Victim Programs’ services, facilities, and policies and procedures will be conducted each year. This assessment will help to identify special populations of victims who are underserved or have special needs. The annual Evaluation will utilize information derived from client service data, staff evaluations, the Advocacy and Supportive Services Feedback Form (Evaluation Template), surveys, and other programmatic information (such as reports submitted to funding sources, progress reporting, financial statements, etc.). The evaluation data will be submitted to the Board for review and approval each year. Long and James then provided a brief evaluation report for the Victim Services Programs. As of December 2018, a total of 572 victims of crime have been served (251 male and 321 female) through the Victim Advocacy Services and Safe Place Healing Hearts Programs, including 299 child physical abuse or neglect clients, 185 domestic or family violence clients, 54 adult physical assault clients, 33 child sexual abuse/assault clients, 18 adult sexual assault clients, 13 bullying clients, 10 robbery, burglary or financial crime clients, six stalking/harassment clients, four arson clients, one kidnapping (non- custodial) client, one elder abuse/neglect client, and one victim of human sex trafficking. Combined, these numbers represent 625 separate crimes perpetrated against individuals in the service area (some clients had multiple categories of victimization). Of the program clients surveyed, 88.89% said the assistance they received from the Victim Advocacy Services Program was “Extremely Helpful” while 11.11% rated services as “Helpful”. Most importantly, 100% of clients would recommend the programs. Additionally, for 2018, there were a total of 316 substantiated cases of child abuse or neglect in the three target counties; currently, Little Dixie CASA has 23 advocates serving on cases with 96 children being served, with an additional 17 volunteers available to serve on a case and five in training. Since March 2018, 71 cases served

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by Little Dixie CASA have been closed through reunification or placement. After discussion, a motion was made by Trilla Frazier and seconded by Clinton Crawley to approve the LDCAA Victim Services Program Evaluation as presented. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item K).

Doris Long, Victim and Youth Programs Director, and Kathy James, Senior Program Planner, requested the Board’s consideration, discussion, and vote to approve submission of LDCAA’s Domestic Violence, Sexual Assault, Stalking Victim Services Program Certification Application to the Oklahoma Office of the Attorney General. Long detailed the process of becoming a Certified Domestic Violence, Sexual Assault, Stalking Victim Services Program through the Oklahoma Office of the Attorney General. Long and James then explained the various components of the application and fielded questions by the Board. After discussion, a motion was made by Tina Foshee-Thomas and seconded by Brad Burgett to approve submission of LDCAA’s Domestic Violence, Sexual Assault, Stalking Victim Services Program Certification Application to the Oklahoma Office of the Attorney General. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached (Item L). Following this approval, Chairman Brent Franks and Executive Director Rebecca Reynolds signed the application for certification.

Doris Long, Victim and Youth Programs Director, provided a Board Training/Programmatic Report over the Safe Place Healing Hearts Program and Victim Advocacy Services (Organizational Standards – Category 5, Standard 5.9). Long was assisted in providing the Board Training/Programmatic Report by Tonya Finley, Safe Place Healing Hearts Coordinator, and Dee Dee Atwood, Victim Services Coordinator. In October 2017, LDCAA was awarded a Rural Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program Grant from the U.S. Department of Justice, Office on Violence Against Women. This grant funding is used to directly serve victims of such crimes; build the capacity of direct service providers to better serve and protect victims; encourage reporting of these crimes; and ensure all service providers are adequately trained on how to appropriately respond, assist victims, improve the rate of prosecution of such crimes, and work together through coordinated service delivery. The overall aim of the grant project, titled the “Safe Place Healing Hearts Program”, is to enhance the safety of rural victims of sexual assault, domestic violence, dating violence, and stalking. To accomplish this, the program works towards the goal of expanding and more efficiently delivering appropriate services to victims of sexual assault, domestic violence, dating violence, and stalking in Choctaw, McCurtain, and Pushmataha Counties, in order to meet their emotional and physical needs victims, as well as ensure victim safety and security. Secondly, the program works towards the goal of enhancing collaboration between and building the capacity of service providers in the target rural communities to appropriately respond, improve the rate of prosecution, coordinate service delivery, and assist victims in cases of sexual assault, domestic violence, dating violence, and stalking. The Victim Advocacy Services Program was established in 2015 through Victims of Crime Act Grant funding from the Oklahoma District Attorneys Council. The creation of this program has resulted in the provision of enhanced, needed services to victims (child and adult) and their families. In addition to the tasks necessary for developing and implementing the new program, program staff members have served a total of 572 victims since July 2015. Strategies have involved working with law enforcement, volunteers, caseworkers and other stakeholders to effectively coordinate and expand service provision for

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area victims. The program’s Victim Services Coordinator assists victims of crime in Choctaw, McCurtain and Pushmataha Counties through direct service provision (i.e. case management, advocacy, safety planning, assistance with applying for compensation benefits, etc.), as well as through linking victims to resources that will serve their physical, emotional and basic needs (i.e. emergency shelter, food and clothing, counseling). Both programs partner with the following agencies to assist with development and implementation of activities: the Choctaw County Freestanding Multidisciplinary Child Abuse Team, Choctaw County Sexual Assault Response Team/Coordinated Community Response Team, Kidz Kottage Child Advocacy Center/McCurtain County Multidisciplinary Team, McCurtain County SART/CCRT, Pushmataha County Freestanding Multidisciplinary Child Abuse Team, Pushmataha County SART/CCRT, and the Rural Health Network of Oklahoma.

Darla Galyon, Head Start/Early Head Start/EHS-Child Care Director, provided the Board with the Head Start/Early Head Start/EHS-Child Care Policy Council Report for the February 19, 2019 meeting (Organizational Standards – Category 2, Standard 2.1; Category 5, Standard 5.9).

Rebecca Reynolds, Executive Director, recognized Brandy Stachowski (Program Secretary, Self-Help Housing Program) as the March 2019 Employee of the Month.

Rebecca Reynolds, Executive Director, recognized the following Service Award recipients: Five Years – Margie Edge (Teacher Assistant, Head Start Program) and Ashley Gaddy (Program Director, Early Childhood Comprehensive Systems Impact Program); Ten Years – Jordan Mack (Assistant Director, Head Start/Early Head Start Programs); Twenty-Five Years – Herman Adams (Driver, Transit Program) and Rebecca Reynolds (Executive Director, LDCAA Administration).

Other Reports, Announcements, and Correspondence were presented as follows: HHS Communication and Guidance Report; HS/EHS/EHS-CC Program Summary Report; USDA Meals and Snack Report; HS/EHS/EHS-CC Enrollment/Attendance Report; HS/EHS/EHS-CC Data Analysis Report; and Notice of Little Dixie CASA Volunteer Appreciation Event.

There being no other business to come before the Board, a motion was made by Brad Burgett and seconded by Andrea Henkel to adjourn the regular meeting. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. Voting record is attached (Item S).

The Regular Meeting adjourned at 11:11 a.m.

______William Smith, Secretary/Treasurer

Item D Page 8 of 9 Item D Page 9 of 9 Item E Page 1 of 20 Item E Page 2 of 20 Item E Page 3 of 20 Item E Page 4 of 20 Item E Page 5 of 20 Item E Page 6 of 20 Item E Page 7 of 20 Item E Page 8 of 20 Item E Page 9 of 20 Item E Page 10 of 20 Item E Page 11 of 20 Item E Page 12 of 20 Item E Page 13 of 20 Item E Page 14 of 20 Item E Page 15 of 20 Item E Page 16 of 20 Item E Page 17 of 20 Item E Page 18 of 20 Item E Page 19 of 20 Item E Page 20 of 20 Item F1

Funding Entity: U.S. Department of Health and Human Services, Health Resources and Services Administration

Funding Opportunity: Continuation Grant Application (Year 4)

Amount Requested: $426,600

Agency Program: Early Childhood Comprehensive Systems Impact Program

With the Board’s approval, we are requesting to submit a Continuation Grant in the amount of $426,600 to the Health Resources and Services Administration of the U.S. Department of Health and Human Services. If awarded, funding would fully support operations for the fourth year of the Early Childhood Comprehensive Systems Impact Program, including salary support for three staff members to coordinate the work of the Collaborative Innovation and Improvement Network teams working to affect positive early childhood systems change within the place-based communities of Choctaw, McCurtain, and Pushmataha Counties. Efforts during the first three years of the project have and will continue in Year 4 to focus on early identification of needs and early intervention strategies for children in early childhood programs, including expanding or improving upon developmental screening and developmental health promotion. The overall aim of the ECCS Impact Program is that within 60 months, the participating place-based communities will show a 25% increase from baseline in age-appropriate developmental skills among the communities’ three-year old children.

Item F2

Funding Entity: U.S. Department of Health and Human Services, Health Resources and Services Administration Funding Opportunity: Rural Communities Opioid Response Program- Implementation Grant Amount Requested: $1,000,000 Agency Program: Tri-County Opioid Response Program

The Rural Communities Opioid Response Program (RCORP) is a multi-year opioid- focused initiative by the Health Resources and Services Administration aimed at reducing the morbidity and mortality of substance use disorder (SUD), including opioid use disorder (OUD), in rural communities at the highest risk for SUD. This Implementation grant provides the opportunity to apply for funding to advance RCORP’s overall goal by strengthening and expanding SUD/OUD prevention, treatment, and recovery service delivery in high-risk rural communities. By expanding the options for SUD/OUD services across the care spectrum, the RCORP-Implementation Grant will help residents of Choctaw, McCurtain, and Pushmataha Counties to access treatment and move towards recovery.

With the Board’s approval, we are requesting $1,000,000 from the Health Resources and Services Administration for a RCORP-Implementation Grant. If awarded the three-year project, the work of the Tri-County Opioid Response Consortium (initiated through the current RCORP-Planning Grant) will be continued. In addition, activities under the Implementation Grant will be conducted in the following focus areas: . Prevention: Reducing the occurrence and associated risk of OUD among new and at-risk users (including polysubstance users), as well as fatal opioid-related overdoses, and promoting infectious disease detection through activities such as community and provider education, harm reduction strategies, and referral to treatment and recovery support services. . Treatment: Implementing or expanding access to evidence-based practices, including medication-assisted treatment (MAT) with psychosocial intervention, and eliminating or reducing treatment costs for uninsured and underinsured patients. . Recovery: Implementing or expanding access to recovery and treatment options that help people battling OUD (including those with polysubstance disorders) start and stay in recovery, including ensuring access to support services such as, but not limited to, transportation, housing, peer recovery, case management, employment assistance, and child care.

The application deadline is May 6, 2019.

Item F3

Funding Opportunity: U.S. Department of Housing and Urban Development (HUD) HOME Funds from Oklahoma Housing Finance Agency (OHFA) Amount Requested: $174,000 Proposed Project: Developer Subsidies for Self Help Housing Participants Due Date: May 1, 2019

LDCAA is requesting the Board of Director’s approval to submit an application to the Oklahoma Housing Finance Agency for HUD HOME homebuyer program funds in the amount of $174,000. If awarded, these funds will be used to create affordable housing opportunities by reducing the amount of loan dollars necessary for construction of these homes. This is achieved by using the HOME funds as developer subsidies applied towards the cost of framing packages. The subsidy equates to a reduction in the amount of the loan needed by the homebuilder leading to a savings of $13,050 for each family. The amount requested would be sufficient to provide assistance to 12 families ($156,600). The remaining funds $17,400, which represents 10% of the overall HOME funds requested will be applied as a developer fee and utilized by LDCAA for operational expenses associated with the project.

These homes will represent twelve homes constructed through the USDA/RD Mutual Self-Help Housing Program. The subsidies (HOME funds) will be made available to participants who meet the HOME program income and other eligibility criteria. HOME funds will be secured in the form of a soft second mortgage with a five-year forgivable clause pro-rated at 20% per year. The five-year forgivable clause will erase the soft second debt if the family maintains ownership and occupancy of the home for the full term of affordability.

The HOME dollars requested from OHFA will be leveraged with the loans secured by the homebuilder from USDA/RD. USDA/RD Mutual Self Help Housing loans provide the capital for land acquisition, site development, fees, and all construction phases for the home building process. The HOME funds will be made available to SHH participants exhibiting the greatest need for the subsidy. The program is operated within the following Oklahoma counties:

Atoka; Bryan; Carter; Choctaw; Love; Marshall; McCurtain; and Pushmataha

LDCAA is requesting the Boards approval to submit this request to the Oklahoma Housing Finance Agency. The application is due May 1, 2019. Item G1 Page 1 of 2 Item G1 Page 2 of 2 Item G2 Page 1 of 3 Item G2 Page 2 of 3 Item G2 Page 3 of 3 Item G3 Page 1 of 2 Item G3 Page 2 of 2 Item G4 Page 1 of 8 Item G4 Page 2 of 8 Item G4 Page 3 of 8 Item G4 Page 4 of 8 Item G4 Page 5 of 8 Item G4 Page 6 of 8 Item G4 Page 7 of 8 Item G4 Page 8 of 8 Items G5 & G6 Page 1 of 2

NeighborWorks® America INVESTMENT AND GRANT FUNDS LETTER March 21, 2019

Neighborhood Reinvestment Corporation, doing business as NeighborWorks® America (“NeighborWorks® America”) hereby authorizes the award of the following grant funds payable to the NeighborWorks organization named below (“the NeighborWorks Organization”), pursuant to the terms and conditions stated in the Investment and Grant Agreement. These grant funds are federal funds.

LITTLE DIXIE COMMUNITY ACTION AGENCY

Unrestricted Grant Funds provided by this Investment and Grant Letter $ 207,500.00 Restricted Until First Use grant funds provided by this Investment and Grant Letter $ 0.00 Restricted Until Donor Release grant funds provided by this Investment and Grant Letter $ 0.00

TOTAL $ 207,500.00

The following terms and conditions shall govern the disbursement and expenditure of these Grant Funds:

Definitions.

a. “Restricted Until Donor Release” refers to grant funds held in perpetuity, used in accordance with the eligible purposes outlined at Section III to build assets for the NeighborWorks Organization and the community in which the NeighborWorks Organization operates. These funds are not to be used for non-capitalizable purposes such as paying day-to-day expenses of the NeighborWorks Organization. Under FASB ASU 2016-14, these funds are considered net assets with donor restrictions, invested in perpetuity. Previously, the NeighborWorks America Investment and Grant Agreement referred to these funds as “Permanently Restricted Capital Funds.”

b. “Restricted Until First Use” refers to grant funds that are restricted until used in accordance with an eligible purpose outlined at Section III. These funds are not to be used for non-capitalizable purposes such as paying the day-to-day expenses of the NeighborWorks Organization. Under FASB ASU 2016- 14, these funds are considered net assets with donor restrictions, subject to expenditure for a specified purpose (capitalizable real estate or lending activities).

c. “Unrestricted Grant Funds” are unrestricted in nature and used to further the NeighborWorks Organization mission, including non-capitalizable expenses. Under FASB ASU 2016-14, these funds are considered net assets without donor restriction. Previously, the NeighborWorks America Investment and Grant Agreement referred to these funds as “Expendable Grant Funds.”

Federal Award Identification.

a. NeighborWorks Organization name: Little Dixie Community Action Agency b. NeighborWorks Organization PCode: 8251 c. Resource Opportunity: Round I Network Expendable and Capital Grant Application FY19 d. Application number(s): R-NEC-2019-51654 e. Award date: March 21, 2019 f. Amount of federal funds obligated by this Investment and Grant Funds Letter: $207,500.00 Items G5 & G6 Page 2 of 2

g. Federal award project description: This grant is an award to carry out community development programming in accordance with the enabling legislation of the Neighborhood Reinvestment Corporation, P.L 95-557. h. Funding source: Federal Appropriation i. Date of appropriation: February 15, 2019 j. Federal Public Law Number (PL#) and Name: Public Law # 116-6; Name - US Department of Treasury, NeighborWorks America k. Is this award for R&D?: This grant is not awarded for the purpose of Research and Development. l. Award type: Fixed amount award (direct and indirect cost rates are not applicable).

For guidance on financial accounting and reports, please refer to the Investment and Grant Agreement and the Guidance for the Conduct of Audits, posted on the Member Site.

Acceptance.

By accepting these grant funds (either through check endorsement, automated clearing house “ACH” deposit, or use of the funds in any manner), the NeighborWorks Organization agrees to comply with the terms and conditions stated in the Investment and Grant Agreement entered into by the NeighborWorks Organization and NeighborWorks America. This Investment and Grant Funds Letter presumes acceptance of the award subject to all terms and conditions stated here and in the Investment and Grant Agreement. Any conflicting terms, additional terms, or waivers of these terms proposed by the NeighborWorks Organization are rejected unless expressly agreed to in writing by NeighborWorks America.

Sincerely,

Kathryn Watts, Senior Vice President, Field Operations Neighborhood Reinvestment Corporation, dba NeighborWorks® America

Item G7 Page 1 of 5

Choctaw Nation of Oklahoma Gary Batton, Chief

Child Care Assistance Program Jack Austin, Jr., Asst. Chief P.O. Box 1210 Durant, OK  74702-1210 580-924-8280 or 1-800-522-6170 Fax: 580-920-4959 www.cncca.org

Choctaws… Growing with Pride, Hope and Success

FY2019

GRANT AWARD NOTIFICATION

Date: March 8, 2019

PROVIDER: Little Dixie Community Action Agency, Inc. Antlers

We are pleased to notify you that your FY19 Improvement Grant application has been approved in the amount of:

$1490.00

Attached you will find order forms you may use to list the items you wish to order from Kaplan, Constructive Playthings (US Toy Co.) and Lakeshore. Please complete the order form(s) and return them (it) to the Choctaw Nation Child Care Assistance office. Your order will be placed as soon as possible after we receive it and you should receive your requested items within a few weeks.

It is important that you check the prices and item numbers on the internet, or at least in the most current catalogs that you have prior to placing your orders.

You will need to send your completed order forms into the office so that we may obtain quotes from the vendors by our purchasing agent prior to placing your Improvement Grant order. We submit requisitions to purchasing on your behalf.

Note: When you are preparing your orders it will be helpful if you order a little over what the award amount is and mark them as our first choice to be deleted should we not be able to get those items.

Be sure to keep the packing lists / freight bills when you receive your items. We must provide a copy of them to purchasing with your signed Proof of Delivery information.

Please feel free to contact me with any questions about your order.

Yakoke,

Elizabeth J. Thompson, CCA Improvement Grants Coordinator Phone: (800)522-6170 Ext 4790 or (580)924-8280 Ext 4790 [email protected]

580-920-4959 FAX Attachments Item G7 Page 2 of 5

Choctaw Nation of Oklahoma Gary Batton, Chief

Child Care Assistance Program Jack Austin, Jr., Asst. Chief P.O. Box 1210 Durant, OK  74702-1210 580-924-8280 or 1-800-522-6170 Fax: 580-920-4959 www.cncca.org

Choctaws… Growing with Pride, Hope and Success

FY2019

GRANT AWARD NOTIFICATION

Date: March 8, 2019

PROVIDER: Little Dixie Community Action Agency, Inc. Broken Bow

We are pleased to notify you that your FY19 Improvement Grant application has been approved in the amount of:

$1835.00

It is important that you check the prices and item numbers on the internet, or at least in the most current catalogs that you have prior to placing your orders.

Be sure to keep the packing lists / freight bills when you receive your items. We must provide a copy of them to purchasing with your signed Proof of Delivery information.

Please feel free to contact me with any questions about your order.

Yakoke,

Elizabeth J. Thompson, CCA Improvement Grants Coordinator Phone: (800)522-6170 Ext 4790 or (580)924-8280 Ext 4790 [email protected]

580-920-4959 FAX Attachments Item G7 Page 3 of 5

Choctaw Nation of Oklahoma Gary Batton, Chief

Child Care Assistance Program Jack Austin, Jr., Asst. Chief P.O. Box 1210 Durant, OK  74702-1210 580-924-8280 or 1-800-522-6170 Fax: 580-920-4959 www.cncca.org

Choctaws… Growing with Pride, Hope and Success

FY2019

GRANT AWARD NOTIFICATION

Date: March 8, 2019

PROVIDER: Little Dixie Community Action Agency, Inc. Hugo

We are pleased to notify you that your FY19 Improvement Grant application has been approved in the amount of:

$1670.00

It is important that you check the prices and item numbers on the internet, or at least in the most current catalogs that you have prior to placing your orders.

Be sure to keep the packing lists / freight bills when you receive your items. We must provide a copy of them to purchasing with your signed Proof of Delivery information.

Please feel free to contact me with any questions about your order.

Yakoke,

Elizabeth J. Thompson, CCA Improvement Grants Coordinator Phone: (800)522-6170 Ext 4790 or (580)924-8280 Ext 4790 [email protected]

580-920-4959 FAX Attachments Item G7 Page 4 of 5

Choctaw Nation of Oklahoma Gary Batton, Chief

Child Care Assistance Program Jack Austin, Jr., Asst. Chief P.O. Box 1210 Durant, OK  74702-1210 580-924-8280 or 1-800-522-6170 Fax: 580-920-4959 www.cncca.org

Choctaws… Growing with Pride, Hope and Success

FY2019

GRANT AWARD NOTIFICATION

Date: March 8, 2019

PROVIDER: Little Dixie Community Action Agency, Inc. Idabel

We are pleased to notify you that your FY19 Improvement Grant application has been approved in the amount of:

$1520.00

It is important that you check the prices and item numbers on the internet, or at least in the most current catalogs that you have prior to placing your orders.

Be sure to keep the packing lists / freight bills when you receive your items. We must provide a copy of them to purchasing with your signed Proof of Delivery information.

Please feel free to contact me with any questions about your order.

Yakoke,

Elizabeth J. Thompson, CCA Improvement Grants Coordinator Phone: (800)522-6170 Ext 4790 or (580)924-8280 Ext 4790 [email protected]

580-920-4959 FAX Attachments Item G7 Page 5 of 5

Choctaw Nation of Oklahoma Gary Batton, Chief

Child Care Assistance Program Jack Austin, Jr., Asst. Chief P.O. Box 1210 Durant, OK  74702-1210 580-924-8280 or 1-800-522-6170 Fax: 580-920-4959 www.cncca.org

Choctaws… Growing with Pride, Hope and Success

FY2019

GRANT AWARD NOTIFICATION

Date: March 8, 2019

PROVIDER: Little Dixie Community Action Agency, Inc. Swink

We are pleased to notify you that your FY19 Improvement Grant application has been approved in the amount of:

$1685.00

It is important that you check the prices and item numbers on the internet, or at least in the most current catalogs that you have prior to placing your orders.

Be sure to keep the packing lists / freight bills when you receive your items. We must provide a copy of them to purchasing with your signed Proof of Delivery information.

Please feel free to contact me with any questions about your order.

Yakoke,

Elizabeth J. Thompson, CCA Improvement Grants Coordinator Phone: (800)522-6170 Ext 4790 or (580)924-8280 Ext 4790 [email protected]

580-920-4959 FAX Attachments Item G8 Page 1 of 6 1. DATE ISSUED: 2. PROGRAM CFDA: 93.926 03/18/2019 3. SUPERSEDES AWARD NOTICE dated: except that any additions or restrictions previously imposed remain in effect unless specifically rescinded. 4a. AWARD NO.: 4b. GRANT NO.: 5. FORMER GRANT 2 H49MC278260600 H49MC27826 NO.: NOTICE OF AWARD AUTHORIZATION (Legislation/Regulation) 6. PROJECT PERIOD: Public Health Service Act, Section 751 FROM: 09/01/2014 THROUGH: 03/31/2024 Public Health Service Act: Title III, Part D, Section 330H ; 42 U.SC. 254c8 7. BUDGET PERIOD: Public Health Service Act, Title III, Part D, § 330H (42 U.S.C. 254c FROM: 04/01/2019 THROUGH: 03/31/2020 8), as amended by the Healthy Start Reauthorization Act of 2007 (P.L. 110339)

8. TITLE OF PROJECT (OR PROGRAM): Healthy Start InitiativeEliminating Racial/Ethnic Disparities 9. GRANTEE NAME AND ADDRESS: 10. DIRECTOR: (PROGRAM DIRECTOR/PRINCIPAL LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. INVESTIGATOR) 209 N 4th St Pam Waugh Hugo, OK 747433809 LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. DUNS NUMBER: 209 North 4th St. 095453171 Hugo, OK 747433809 11.APPROVED BUDGET:(Excludes Direct Assistance) 12. AWARD COMPUTATION FOR FINANCIAL ASSISTANCE: [X] Grant Funds Only a. Authorized Financial Assistance This Period $950,000.00 [ ] Total project costs including grant funds and all other financial participation b. Less Unobligated Balance from Prior Budget Periods a . Salaries and Wages : $478,707.00 i. Additional Authority $0.00 b . Fringe Benefits : $163,287.00 ii. Offset $0.00 c . Total Personnel Costs : $641,994.00 c. Unawarded Balance of Current Year's Funds $0.00 d . Consultant Costs : $0.00 d. Less Cumulative Prior Awards(s) This Budget $0.00 e . Equipment : $0.00 Period f . Supplies : $13,900.00 e. AMOUNT OF FINANCIAL ASSISTANCE THIS $950,000.00 ACTION g . Travel : $46,566.00 13. RECOMMENDED FUTURE SUPPORT: (Subject to the h . Construction/Alteration and Renovation : $0.00 availability of funds and satisfactory progress of project) i . Other : $113,437.00 YEAR TOTAL COSTS j . Consortium/Contractual Costs : $24,000.00 07 $980,000.00 k . Trainee Related Expenses : $0.00 08 $980,000.00 09 $980,000.00 l . Trainee Stipends : $0.00 10 $980,000.00 m Trainee Tuition and Fees : $0.00 . 14. APPROVED DIRECT ASSISTANCE BUDGET:(In lieu of cash) n . Trainee Travel : $0.00 a. Amount of Direct Assistance $0.00 o . TOTAL DIRECT COSTS : $839,897.00 b. Less Unawarded Balance of Current Year's Funds $0.00 p . INDIRECT COSTS (Rate: % of S&W/TADC) : $110,103.00 c. Less Cumulative Prior Awards(s) This Budget Period $0.00 q . TOTAL APPROVED BUDGET : $950,000.00 d. AMOUNT OF DIRECT ASSISTANCE THIS ACTION $0.00 i. Less NonFederal Share: $0.00 ii. Federal Share: $950,000.00 15. PROGRAM INCOME SUBJECT TO 45 CFR 75.307 SHALL BE USED IN ACCORD WITH ONE OF THE FOLLOWING ALTERNATIVES: A=Addition B=Deduction C=Cost Sharing or Matching D=Other [A ] Estimated Program Income: $0.00 16. THIS AWARD IS BASED ON AN APPLICATION SUBMITTED TO, AND AS APPROVED BY HRSA, IS ON THE ABOVE TITLED PROJECT AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY OR BY REFERENCE IN THE FOLLOWING: a. The grant program legislation cited above. b. The grant program regulation cited above. c. This award notice including terms and conditions, if any, noted below under REMARKS. d. 45 CFR Part 75 as applicable. In the event there are conflicting or otherwise inconsistent policies applicable to the grant, the above order of precedence shall prevail. Acceptance of the grant terms and conditions is acknowledged by the grantee when funds are drawn or otherwise obtained from the grant payment system. REMARKS: (Other Terms and Conditions Attached [ X ]Yes [ ]No) This grant is under expanded authority. Please pay special attention to Grant Specific Term #1,regarding Expanded Authority for this program. Electronically signed by Shonda Gosnell , Grants Management Officer on : 03/18/2019 17. OBJ. CLASS: 41.51 18. CRSEIN: 1730772321A1 19. FUTURE RECOMMENDED FUNDING: $0.00 SUB SUB PROGRAM FYCAN CFDA DOCUMENT NO. AMT. FIN. ASST. AMT. DIR. ASST. ACCOUNT CODE CODE 19 3898020 93.926 19H49MC27826 $950,000.00 $0.00 19HISERED

Page 1 A printer version document only. The document may contain some accessibility challenges for the screen reader users. To access same information, a fully 508 compliant accessible HTML version is available on the HRSA Electronic Handbooks. If you need more information, please contact HRSA contact center at 877-464-4772, 8 am to 8 pm ET, weekdays. NOTICE OF AWARD (Continuation Sheet) Date Issued: 3/18/2019 12:29:17 PM Award Number: 2 H49MC27826-06-00 Item G8

Page 2 of 6 HRSA Electronic Handbooks (EHBs) Registration Requirements The Project Director of the grant (listed on this NoA) and the Authorizing Official of the grantee organization are required to register (if not already registered) within HRSA's Electronic Handbooks (EHBs). Registration within HRSA EHBs is required only once for each user for each organization they represent. To complete the registration quickly and efficiently we recommend that you note the 10digit grant number from box 4b of this NoA. After you have completed the initial registration steps (i.e.,created an individual account and associated it with the correct grantee organization record), be sure to add this grant to your portfolio. This registration in HRSA EHBs is required for submission of noncompeting continuation applications. In addition, you can also use HRSA EHBs to perform other activities such as updating addresses, updating email addresses and submitting certain deliverables electronically. Visit https://grants3.hrsa.gov/2010/WebEPSExternal/Interface/common/accesscontrol/login.aspx to use the system. Additional help is available online and/or from the HRSA Call Center at 877Go4HRSA/8774644772.

Terms and Conditions Failure to comply with the remarks, terms, conditions, or reporting requirements may result in a draw down restriction being placed on your Payment Management System account or denial of future funding. Grant Specific Term(s)

1. This award is governed by the postaward requirements cited in Subpart DPost Federal Award Requirements, standards for program and fiscal management of 45 CFR Part 75 except when the Notice of Award indicates in the “Remarks” section that the grant is included under “Expanded Authority”. These recipients may take the following actions without prior approval of the Grant Management Office: Section 75.308 c(2)(d)(1) Incur preaward costs up to 90 calendar days before the award. See also 75.458. Section 75.308 c(2)(d)(2) Initiate a onetime extension of the period of performance by up to 12 months unless one or more of the conditions outlined in paragraphs (d)(2)(i) through (iii) of this section apply. For onetime extensions, the recipient must notify the HHS awarding agency in writing with the supporting reasons and revised period of performance at least 10 calendar days before the end of the period of performance specified in the Federal award. This notification must be submitted through the Electronic Handbooks (EHB). This onetime extension may not be exercised merely for the purpose of using unobligated balances. Section 75.308 c(2)(d)(3) Carry forward unobligated balances to subsequent periods of performance. Except for funds restricted on a Notice of Award, grantee organizations are authorized to carry over unobligated grant funds up to the lesser of 25% or $250,000 of the amount awarded for that budget period remaining at the end of that budget period. If the unobligated balance is in excess of 25% of the total amount awarded, or $250,000, whichever is less, and the grantee wishes to carry the funds forward, the grantee must obtain prior approval from the Grants Management Office. The grantee must notify the Grants Management Office when it has elected to carry over unobligated balances under Expanded Authority and the amount to be carried over. The notification must be provided under item 12, “Remarks”, on the initial submission of the Federal Financial Report (FFR). For all other Post Award request refer Standard Term 5 below. 2. Healthy Start funds may not be used for entertainment costs. Trips and/or activities for Healthy Start clients must relate to both the goal of reducing infant mortality and the approved project objectives 3. Fund raising costs are unallowable. Healthy Start funds, e.g., staff salary, contract personnel, consultants or costs for items to be sold or raffled, may not be used for fund raising activities. 4. The replacement of, or significant change in the responsibilities of senior project staff, including the project director, project manager, and chief financial officer, must have prior approval from the Grants Management Officer . The grantee must obtain prior approval from the awarding office for changes in scope, direction, type of service delivery or training, and rebudgeting of Healthy Start funds. 5. This action reflects a new document number. Please refer to this number when contacting the Payment Management System or submitting drawdown requests. Reporting on the FFR (Federal Financial Report) SF 425Federal Cash Transaction Report (FCTR) should reflect this number for all disbursements related to this project period.

6. Effective December 26, 2014, all references to OMB Circulars for the administrative and audit requirements and the cost principles that govern Federal monies associated with this award are superseded by the Uniform Guidance 2 CFR 200 as codified by HHS at 45 CFR 75. 7. All postaward requests, such as significant budget revisions or a change in scope, must be submitted as a Prior Approval action via the Electronic Handbooks (EHBs) and approved by HRSA prior to implementation. Grantees under “Expanded Authority,” as noted in the Remarks section of the Notice of Award, have different prior approval requirements. See “PriorApproval Requirements” in the DHHS Grants Policy Statement: http://www.hrsa.gov/grants/hhsgrantspolicy.pdf

8. The funds for this award are subaccounted in the Payment Management System (PMS) and will be in a P type (sub accounted) account. This type of account allows recipients to specifically identify the individual grant for which they are drawing funds and will assist HRSA in monitoring the award. If your organization previously received a grant under this program, it was in a G type (cash pooled) account designated by a PMS Account Number ending in G or G1. Now that this grant is sub accounted the PMS Account Number will be changed

Page 2 NOTICE OF AWARD (Continuation Sheet) Date Issued: 3/18/2019 12:29:17 PM Award Number: 2 H49MC27826-06-00 Item G8 to reflect either P or P1. For example, if the prior year grant was in payee account number 2AAG it will now be in 2AAP. Similarly, if the priorPage 3 of 6 year grant was in payee account 2AAG1, the grant will be in payee account 2AAP1. The P sub account number and the sub account code (provided on page 1 of this Notice of Award) are both needed when requesting grant funds. You may use your existing PMS username and password to check your organizations P account access. If you do not have access, complete a PMS Access Form (PMS/FFR Form) found at: http://www.dpm.psc.gov/grant_recipient/grantee_forms.aspx and send it to the fax number indicated on the bottom of the form. If you have any questions about accessing PMS, contact the PMS Liaison Accountant as identified at: http://www.dpm.psc.gov/contacts/contacts.aspx.

Program Specific Term(s)

1. The management Team, including key personnel, must reflect the cultural diversity of the Community to be served. 2. Each project is expected to establish a plan to recover, to the maximum extent feasible, third party revenues to which it is entitled for services provided; garner all other available Federal, state, local, and private funds; and charge beneficiaries according to their ability to pay for services without creating a barrier to those services. Where thirdparty payors, including Government agencies, are authorized or are under legal obligation to pay all or a portion of charges for health care services, "all such sources must be billed for covered services, and every effort must be made to obtain payment. Each service provider receiving Federal funds, either directly or indirectly, must have a procedure to identify all persons served who are eligible for thirdparty reimbursement."

3. All MCHB discretionary grant projects are expected to incorporate a carefully designed and wellplanned evaluation protocol capable of demonstrating and documenting measurable progress toward achieving the stated goals. The measurement of progress toward goals should focus on systems, health and performance indicators, rather than solely on the intermediate process measures. 4. In accordance with the requirements of the “Government Performance and Results Act (GPRA) of 1993” (Public Law 10362), MCHB has established measurable goals for Federal programs that can be reported as part of the budgetary process, thus linking funding decisions with performance. Performance measures and data elements for all MCHBfunded grant programs including Healthy Start have been finalized. As previously communicated all Healthy Start projects are expected to participate in the MCHB reporting requirements system. 5. Grantees must use the DHSPS screening tools, must report aggregate level data on a monthly basis to DHSPS, and report progress on benchmarks in the MCHB Discretionary Grants Information System. 6. Grantees are required to participate in the National Evaluation of Healthy Start Programs and respond to request for information from the Division and the HS EPIC Center. Participation in the evaluation includes data collection activities, e.g. HSMEDS 7. HRSA reserves the right to reduce base awards for grantees that consistently maintain unobligated balance greater than $100,000.

8. A grantee can propose to include an evidencebased home visiting model as part of their Healthy Start (HS) program as long as each component of the program addresses the four HS approaches, and the evidencebased model allows for the HS program to collect the data included in the HS screening tools. That is, the requirements of any curriculum or model chosen do not supersede the requirements of HS. 9. HRSA reserves the right to reduce funding if, after receiving Technical Assistance, grantee cannot fulfil the requirements of the grant. i.e. progress on benchmarks, number of participants served. 10. Grantees are to budget for up to 3 persons to attend all mandatory regional meetings and the Healthy Start convention.

Standard Term(s)

1. Recipients must comply with all terms and conditions outlined in their grant award, including grant policy terms and conditions outlined in applicable Department of Health and Human Services (HHS) Grants Policy Statements, and requirements imposed by program statutes and regulations and HHS grant administration regulations, as applicable; as well as any requirements or limitations in any applicable appropriations acts.

2. All discretionary awards issued by HRSA on or after October 1, 2006, are subject to the HHS Grants Policy Statement (HHS GPS) unless otherwise noted in the Notice of Award (NoA). Parts I through III of the HHS GPS are currently available at http://www.hrsa.gov/grants/hhsgrantspolicy.pdf. Please note that the Terms and Conditions explicitly noted in the award and the HHS GPS are in effect.

3. “This [project/publication/program/website] [is/was] supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) as part of an award totaling $XX with xx percentage financed with nongovernmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS or the U.S. Government.” Recipients are required to use this language when issuing statements, press releases, requests for proposals, bid solicitations, and other HRSAsupported publications and forums describing projects or programs funded in whole or in part with HRSA funding. Examples of HRSAsupported publications include, but are not limited to, manuals, toolkits, resource guides, case studies and issues briefs.

4. Recipients and subrecipients of Federal funds are subject to the strictures of the Medicare and Medicaid antikickback statute (42 U.S.C.

Page 3 NOTICE OF AWARD (Continuation Sheet) Date Issued: 3/18/2019 12:29:17 PM Award Number: 2 H49MC27826-06-00 Item G8 Page 4 of 6 1320a 7b(b) and should be cognizant of the risk of criminal and administrative liability under this statute, specifically under 42 U.S.C. 1320 7b(b) Illegal remunerations which states, in part, that whoever knowingly and willfully: (A) Solicits or receives (or offers or pays) any remuneration (including kickback, bribe, or rebate) directly or indirectly, overtly or covertly, in cash or in kind, in return for referring (or to induce such person to refer) an individual to a person for the furnishing or arranging for the furnishing of any item or service, OR (B) In return for purchasing, leasing, ordering, or recommending purchasing, leasing, or ordering, or to purchase, lease, or order, any goods, facility, services, or item ....For which payment may be made in whole or in part under subchapter XIII of this chapter or a State health care program, shall be guilty of a felony and upon conviction thereof, shall be fined not more than $25,000 or imprisoned for not more than five years, or both.

5. Items that require prior approval from the awarding office as indicated in 45 CFR Part 75 [Note: 75 (d) HRSA has not waived costrelated or administrative prior approvals for recipients unless specifically stated on this Notice of Award] or 45 CFR Part 75 must be submitted as a Prior Approval action via Electronic Handbooks (EHBs). Only responses to prior approval requests signed by the GMO are considered valid. Grantees who take action on the basis of responses from other officials do so at their own risk. Such responses will not be considered binding by or upon the HRSA. In addition to the prior approval requirements identified in Part 75, HRSA requires grantees to seek prior approval for significant rebudgeting of project costs. Significant rebudgeting occurs when, under a grant where the Federal share exceeds $100,000, cumulative transfers among direct cost budget categories for the current budget period exceed 25 percent of the total approved budget (inclusive of direct and indirect costs and Federal funds and required matching or cost sharing) for that budget period or $250,000, whichever is less. For example, under a grant in which the Federal share for a budget period is $200,000, if the total approved budget is $300,000, cumulative changes within that budget period exceeding $75,000 would require prior approval). For recipients subject to 45 CFR Part 75, this requirement is in lieu of that in 45 CFR 75 which permits an agency to require prior approval for specified cumulative transfers within a grantee's approved budget. [Note, even if a grantee's proposed rebudgeting of costs falls below the significant rebudgeting threshold identified above, grantees are still required to request prior approval, if some or all of the rebudgeting reflects either a change in scope, a proposed purchase of a unit of equipment exceeding $25,000 (if not included in the approved application) or other prior approval action identified in Part 75 unless HRSA has specifically exempted the grantee from the requirement(s).]

6. Payments under this award will be made available through the DHHS Payment Management System (PMS). PMS is administered by the Division of Payment Management, Financial Management Services, Program Support Center, which will forward instructions for obtaining payments. Inquiries regarding payments should be directed to: ONEDHHS Help Desk for PMS Support at 18776145533 or [email protected]. For additional information please visit the Division of Payment Management Website at https://pms.psc.gov/. 7. The DHHS Inspector General maintains a tollfree hotline for receiving information concerning fraud, waste, or abuse under grants and cooperative agreements. Such reports are kept confidential and callers may decline to give their names if they choose to remain anonymous. Contact: Office of Inspector General, Department of Health and Human Services, Attention: HOTLINE, 330 Independence Avenue Southwest, Cohen Building, Room 5140, Washington, D. C. 20201, Email: [email protected] or Telephone: 18004478477 (1 800HHSTIPS). 8. Submit audits, if required, in accordance with 45 CFR Part 75, to: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jefferson, IN 47132 PHONE: (310) 4571551, (800) 2530696 toll free https://harvester.census.gov/facweb/default.aspx/.

9. EO 13166, August 11, 2000, requires recipients receiving Federal financial assistance to take steps to ensure that people with limited English proficiency can meaningfully access health and social services. A program of language assistance should provide for effective communication between the service provider and the person with limited English proficiency to facilitate participation in, and meaningful access to, services. The obligations of recipients are explained on the OCR website at HHS Limited English Proficiency (LEP). 10. This award is subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000,as amended (22 U.S.C. 7104). For the full text of the award term, go to: https://www.hrsa.gov/sites/default/files/hrsa/grants/manage/traffickinginpersons.pdf. If you are unable to access this link, please contact the Grants Management Specialist identified in this Notice of Award to obtain a copy of the Term.

11. The Consolidated Appropriations Act, 2017, Division H, § 202, (P.L.11531) enacted May 5, 2017, limits the salary amount that may be awarded and charged to HRSA grants and cooperative agreements to the Federal Executive Pay Scale Level II rate set at $189,600, effective January, 2018. This amount reflects an individual’s base salary exclusive of fringe benefits. An individual's institutional base salary is the annual compensation that the recipient organization pays an individual and excludes any income an individual may be permitted to earn outside the applicant organization duties. HRSA funds may not be used to pay a salary in excess of this rate. This salary limitation also applies to subrecipients under a HRSA grant or cooperative agreement. The salary limitation does not apply to payments made to consultants under this award although, as with all costs, those payments must meet the test of reasonableness and be consistent with recipient’s institutional policy. None of the awarded funds may be used to pay an individual’s salary at a rate in excess of the salary limitation. Note: an individual's base salary, per se, is NOT constrained by the legislative provision for a limitation of salary. The rate limitation simply limits the amount that may be awarded and charged to HRSA grants and cooperative agreements.

12. To serve persons most in need and to comply with Federal law, services must be widely accessible. Services must not discriminate on the

Page 4 NOTICE OF AWARD (Continuation Sheet) Date Issued: 3/18/2019 12:29:17 PM Award Number: 2 H49MC27826-06-00 Item G8 Page 5 of 6 basis of age, disability, sex, race, color, national origin or religion. The HHS Office for Civil Rights provides guidance to grant and cooperative agreement recipients on complying with civil rights laws that prohibit discrimination on these bases. Please see http://www.hhs.gov/civilrights/forindividuals/index.html. HHS also provides specific guidance for recipients on meeting their legal obligation under Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color or national origin in programs and activities that receive Federal financial assistance (P. L. 88352, as amended and 45 CFR Part 75). In some instances a recipient’s failure to provide language assistance services may have the effect of discriminating against persons on the basis of their national origin. Please see http://www.hhs.gov/civilrights/forindividuals/specialtopics/limitedenglishproficiency/index.html to learn more about the Title VI requirement for grant and cooperative agreement recipients to take reasonable steps to provide meaningful access to their programs and activities by persons with limited English proficiency. 13. Important Notice: The Central Contractor registry (CCR) has been replaced. The General Services Administration has moved the CCR to the System for Award Management (SAM) on July 30, 2012. To learn more about SAM please visit https://www.sam.gov. It is incumbent that you, as the recipient, maintain the accuracy/currency of your information in the SAM at all times during which your entity has an active award or an application or plan under consideration by HRSA, unless your entity is exempt from this requirement under 2 CFR 25.110. Additionally, this term requires your entity to review and update the information at least annually after the initial registration, and more frequently if required by changes in your information. This requirement flows down to subrecipients. Note: SAM information must be updated at least every 12 months to remain active (for both grantees and subrecipients). Grants.gov will reject submissions from applicants with expired registrations. It is advisable that you do not wait until the last minute to register in SAM or update your information. According to the SAM Quick Guide for Grantees (System for Award Management User Guide), an entity’s registration will become active after 35 days. Therefore, check for active registration well before the application deadline.

14. In any grantrelated activity in which family, marital, or household considerations are, by statute or regulation, relevant for purposes of determining beneficiary eligibility or participation, grantees must treat samesex spouses, marriages, and households on the same terms as oppositesex spouses, marriages, and households, respectively. By "samesex spouses," HHS means individuals of the same sex who have entered into marriages that are valid in the jurisdiction where performed, including any of the 50 states, the District of Columbia, or a U.S. territory or in a foreign country, regardless of whether or not the couple resides in a jurisdiction that recognizes samesex marriage. By "samesex marriages," HHS means marriages between two individuals validly entered into in the jurisdiction where performed, including any of the 50 states, the District of Columbia, or a U.S. territory or in a foreign country, regardless of whether or not the couple resides in a jurisdiction that recognizes samesex marriage. By "marriage," HHS does not mean registered domestic partnerships, civil unions or similar formal relationships recognized under the law of the jurisdiction of celebration as something other than a marriage. This term applies to all grant programs except block grants governed by 45 CFR part 96 or 45 CFR Part 98, or grant awards made under titles IVA, XIX, and XXI of the Social Security Act; and grant programs with approved deviations. 15. §75.113 Mandatory disclosures. Consistent with 45 CFR 75.113, applicants and nonfederal entities must disclose, in a timely manner, in writing to the HHS awarding agency, with a copy to the HHS Office of Inspector General (OIG), all information related to violations of federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the federal award. Sub recipients must disclose, in a timely manner, in writing to the prime recipient (pass through entity) and the HHS OIG, all information related to violations of federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the federal award. Disclosures must be sent in writing to the awarding agency and to the HHS OIG at the following address: Department of Health and Human Services Health Resources and Services Administration Office of Federal Assistance Management Division of Grants Management Operations 5600 Fishers Lane, Mailstop 10SWH03 Rockville, MD 20879 AND U.S. Department of Health and Human Services Office of Inspector General Attn: Mandatory Grant Disclosures, Intake Coordinator 330 Independence Avenue, SW, Cohen Building Room 5527 Washington, DC 20201 Fax: (202)2050604 (Include: “mandatory Grant Disclosures” in subject line) or Email: [email protected] Failure to make required disclosures can result in any of the remedies described in 45 CFR 75.371. Remedies for noncompliance, including suspension or debarment (See 2 CFR parts 180 & 376 and 31 U.S.C. 3321). The recipient must include this mandatory disclosure requirement in all subawards and contracts under this award. NonFederal entities that have received a Federal award including the term and condition outlined in Appendix XII are required to report

Page 5 NOTICE OF AWARD (Continuation Sheet) Date Issued: 3/18/2019 12:29:17 PM Award Number: 2 H49MC27826-06-00 Item G8 certain civil, criminal, or administrative proceedings to www.sam.gov. Failure to make required disclosures can result in any of thePage 6 of 6 remedies described in §75.371, including suspension or debarment. (See also 2 CFR parts 180 and 376, and 31 U.S.C. 3321). Recipient integrity and performance matters. If the total Federal share of the Federal award is more than $500,000 over the period of performance, Appendix XII to CFR Part 200 is applicable to this award.

Reporting Requirement(s)

1. Due Date: Within 90 Days of Award Issue Date The grantee must submit a Performance Report within 90 days after receipt of the NoA. This report should include completing the financial forms, project abstract, grant summary and performance measures. The performance report must be submitted using the Electronic Handbook (EHB).

2. Due Date: Annually (Budget Period) Beginning: Budget Start Date Ending: Budget End Date, due Quarter End Date after 90 days of reporting period. The grantee must submit an annual Federal Financial Report (FFR). The report should reflect cumulative reporting within the project period and must be submitted using the Electronic Handbooks (EHBs). The FFR due dates have been aligned with the Payment Management System quarterly report due dates, and will be due 90, 120, or 150 days after the budget period end date. Please refer to the chart below for the specific due date for your FFR:

Budget Period ends August – October: FFR due January 30 Budget Period ends November – January: FFR due April 30 Budget Period ends February – April: FFR due July 30 Budget Period ends May – July: FFR due October 30

Failure to comply with these reporting requirements will result in deferral or additional restrictions of future funding decisions.

Contacts

NoA Email Address(es): Name Role Email Pam Waugh Program Director [email protected] Stacie Pace Business Official [email protected] Sharon Pennell Business Official [email protected] Rebecca Reynolds Authorizing Official [email protected] Note: NoA emailed to these address(es) Program Contact: For assistance on programmatic issues, please contact Monique Richards at: MailStop Code: 5600 Fishers lane DHSPS 5600 Fishers lane OFC 18N90A Rockville, MD, 20857 Email: [email protected] Phone: (301) 4433883 Division of Grants Management Operations: For assistance on grant administration issues, please contact Tonya Randall at: MailStop Code: 10W09A HRSA/OFAM/DGMO/GSFB 5600 Fishers Ln Rockville, MD, 208571750 Email: [email protected] Phone: (301) 5944259 Fax: (301) 4436343

Page 6 Item H Page 1 of 2 NeighborWorks® America Restricted Grant Funds Letter March 4, 2019

Neighborhood Reinvestment Corporation, doing business as NeighborWorks® America (“NeighborWorks® America”) hereby authorizes the following reduction of Donor Restricted Grant Funds for the NeighborWorks organization noted below (“the NeighborWorks Organization”).

Little Dixie Community Action Agency

Amount of Funds Restricted Until Donor Release: $1,401,777.25 Restricted Until Donor Release to Unrestricted Grant Funds Conversion -$420,533.00 TOTAL Restricted Until Donor Release: $981,244.25

The following terms and conditions shall govern the disbursement and expenditure of these Grant Funds:

Definitions: “Restricted Until Donor Release” refers to grant funds held in perpetuity, used in accordance with the eligible purposes outlined at Section III to build assets for the NeighborWorks Organization and the community in which the NeighborWorks Organization operates. These funds are not to be used for non- capitalizable purposes such as paying day-to-day expenses of the NeighborWorks Organization. Under FASB ASU 2016-14, these funds are considered net assets with donor restrictions, invested in perpetuity. Previously, the NeighborWorks America Investment and Grant Agreement referred to these funds as “Permanently Restricted Capital Funds.” “Restricted Until First Use” refers to grant funds that are restricted until used in accordance with an eligible purpose outlined at Section III. These funds are not to be used for non-capitalizable purposes such as paying the day-to-day expenses of the NeighborWorks Organization. Under FASB ASU 2016-14, these funds are considered net assets with donor restrictions, subject to expenditure for a specified purpose (capitalizable real estate or lending activities). “Unrestricted Grant Funds” are unrestricted in nature and used to further the NeighborWorks Organization mission, including non-capitalizable expenses. Under FASB ASU 2016-14, these funds are considered net assets without donor restriction. Previously, the NeighborWorks America Investment and Grant Agreement referred to these funds as “Expendable Grant Funds.”

Compliance with Investment and Grant Agreement. By signing this document the NeighborWorks® organization hereby agrees to comply with terms and condition contained in the Investment and Grant Agreement between itself and NeighborWorks® America.

Administrative Requirement. This Restricted Grant Fund Letter should be signed and returned to NeighborWorks® America within 30 dats of the date of issuance. A copy of this signed Restricted Grant Fund Letter should be retained for your files.

Your organization will not receive any further grants from NeighborWorks® America until this signed Restricted Grant Fund Letter is returned to NeighborWorks® America. Item H Page 2 of 2

IN AGREEMENT TO THE FOREGOING:

By: ______Date: ______Authorized Representative

______Print Name and Title

NEIGHBORHOOD REINVESTMENT CORPORATION, DBA NEIGHBORWORKS® AMERICA

By: ______Date: March 4, 2019 Kathryn Watts, SVP, Field Operations Items L, M & N The CSBG Annual Report (formerlyPage 1 of 9 referred to as IS Report) supports an enhanced focus on improved data collection, analysis, and continuous learning. Information will be used at all 2018 levels (National, State, and Local) to improve performance, track results from ANNUAL REPORT ANALYSIS year to year and assure accountability for SUBMITTED TO THE OKLAHOMA DEPT. OF COMMERCE critical outcomes.

How do we Module 3 What is ROMA How do we Matrix 2018 Data interpret this Explanation NG? utilize RNG? Update Analysis data? & Update TOPICS DISCUSSED What is ROMA NG? How do we utilize RNG? ROMA Next Generation (NG) is a system for Little Dixie has implemented strategies internally to continuous quality improvement to enable the improve our processes with collecting, measuring and network to measure, analyze and communicate analyzing data collected from our clients. Although, performance. ROMA NG will help Little Dixie shift to a ROMA NG has severely decreased the number of culture of continuous learning rather than a outcomes our clients can achieve, it has enabled our compliance and reporting culture. ROMA NG allows for agency to focus more on case progress on data modernization, infrastructure, and management. Case management is capacity for analysis. ROMA Next Generation (NG) will critical in assuring that our clients are improve results for individuals and families with low working towards achieving self- incomes and communities sufficiency. MATRIX UPDATE Little Dixie has from, weighted based on the crisis the course of a year. Internally, implemented a to thriving module. The client is Little Dixie will be able to look at brand new feature asked to complete the matrix at the baseline data and each follow for all of our clients - The Matrix. the time of intake, which up period to establish any The Matrix has five questions establishes our baseline data. patterns. It is our goal to see if a addressing the topics of income, Approximately 90 days from the family was potentially scoring in- budgeting, housing, intake the assigned caseworker crisis can climb the ladder to transportation and childcare. will reach out and ask the client to thriving through the use of our Each question lists four response fill out the Matrix again. This programs and services. A copy of options for the client to choose process will be completed over The Matrix immediately follows. Items L, M & N Page 2 of 9 Little Dixie Community Action Agency, Inc. Matrix Questionnaire

The purpose of this questionnaire is to establish a baseline and expand on this data for each client of Little Dixie C.A.A. It is our goal that services provided by this agency will ultimately lead to self-sufficiency. Please answer the following questions to the best of your ability.

Income Client Name: ______Do you have income from any sources? Date: ______

Yes

If yes, please list your yearly household income and number of individuals living in household: Yearly Income

Household Size

Budgeting Please select the appropriate response:

Expects income to increase with cost of living. Sufficient for non-essential purchases. Relationship with financial institution.

Expects continued income at current level or better for next year. Sufficient to meet needs, recreation, emergencies. Sticks to monthly budget.

Anticipates current income for 6 months, adequate to meet basic needs and emergencies. Pays bills on time. May use resources for help.

Occasionally unable to meet basic needs, spontaneous spending, overdue bills. Limited knowledge of or access to resources.

No money, cannot meet basic needs. Overwhelming debt load. No knowledge of resources or unwilling to access.

Housing Please select the appropriate response:

Owns home or has long term tenancy, conditions healthy, well-maintained. Bills paid on time.

Tenancy secured for a year, housing safe and appropriate. Bills paid or arrangements in place.

Stable, safe housing. Temporary situation for at least 6 months with plan. Bills paid through outside assistance.

Temporary or transitional housing with no plan. Unsafe, unsanitary, inadequate. Bills delinquent, threats of eviction.

Involuntary homelessness, eviction notice, housing dangerous, hazardous. No resources to cover costs.

Transportation

Please select the appropriate response:

Owns, safe reliable vehicle; clean license and comprehensive insurance.

Reliable transportation, controls frequency and destination.

Access to Little Dixie Public Transportation when needed and/or relies on others.

Limited access to transportation, driving without a license, registration, insurance. Unsafe forms of transportation.

No access, public or private, to satisfy needs.

Childcare Please select the appropriate response:

Safe, reliable care from family/friends or early childhood education from licensed facility is available and affordable.

Safe, affordable, unsubsidized childcare is available.

Subsidized safe child care is available. (NOT including quality early childhood education like head start.)

Childcare is unlicensed and/or unreliable.

Childcare is available but cannot afford it. Caseworker: ______Items L, M & N Page 3 of 9

2018 DEMOGRAPHIC CLIENT AGES SERVED: Ages 0-5: 1,267 Clients Ages 45-54: 196 Clients DATA ANALYSIS Ages 6-13: 567 Clients Ages 55-59: 99 Clients Ages 60-64: 102 Clients AS REPORTED TO THE OKLAHOMA DEPT. OF COMMERCE Ages 14-17: 88 Clients Ages 18-24: 400 Clients Ages 65-74: 130 Clients Ages 25-44: 1,211 Clients Ages 75+: 78 Clients CLIENTS SERVED:

Individuals: 4,138 Clients DISCONNECTED YOUTH:

Families: 1,720 Households 3% Outlying Counties 3% 13% 102 clients aged 14-24 were not working and not in school Push Co. in 2018. This population represents 2% of Little Dixie's 1,347 clients received 13% clients served. two or more services McC Co. with Little Dixie in 21% 21% CLIENT WORK STATUS: 2018. 63% Choctaw Co. Full Time: 1,023 Clients 51% 63% Part Time: 230 Clients 11% CLIENTS GENDER: Unemployed: 581 Clients 29% Retired: 190 Clients 9% Male: 1,826 Clients

Female: 2,312 Clients

CLIENTS HEALTH INSURANCE STATUS:

Yes: 3,596 Clients No: 542 Clients

Medicaid: 1,299 Clients 36% Medicare: 296 Clients 8% State Childrens: 443 Clients 12% State Adults: 109 Clients 3% Military: 28 Clients 1% Direct Purchase: 124 Clients 3% Employment Based: 686 Clients 19% Tribal: 611 Clients 17% Items L, M & N 2018 DEMOGRAPHIC Page 4 of 9 DATA ANALYSIS CLIENT HOUSEHOLD TYPE:

AS REPORTED TO THE OKLAHOMA DEPT. OF COMMERCE One Person Household: 422 Households 2 Adults No Children Household: 136 Households Single Parent Female Household: 520 Households CLIENTS HOUSING STATUS: Single Parent Male Household: 41 Households 2 Parent Household: 525 Households Own: 605 Households Multi-Generational Household: 25 Households Rent: 927 Households Other Type Household: 51 Households Other: 178 Households Homeless: 10 Households CLIENTS RACE & ETHNICITY: American Indian: 905 clients CLIENTS INCOME SOURCES: African American: 506 clients Employment Only: 547 Clients Asian: 15 clients Hispanic: 322 clients Employment + Other: 119 Clients Caucasian: 2,316 clients Non-Hispanic: 3,816 clients Employment + Other + Non Cash Benefits: 127 Clients Multi-Race: 256 clients Employment + Non Cash Benefits: 495 Clients Native Hawaiian: 6 clients Other Income: 151 Clients Other: 134 clients Other Income + Non Cash Benefits: 200 Clients Non Cash Benefits Only: 63 Clients OTHER INCOME SOURCES: NONE: 18 Clients Alimony: 2 Clients 1% Child Support: 69 Clients 8% PERCENTAGE OF POVERTY: EITC: 3 Clients 1% Up to 50%: 492 Clients 151-175%: 97 Clients 27% Other: 222 Clients 7% 51-75%: 231 Clients 176-200%: 86 Clients Pension: 62 Clients 25% 76-100%: 246 Clients 201-250%: 101 Clients Retirement: 212 Clients 10% 101-125%: 177 Clients 250 + %: 135 Clients SSDI: 81 Clients 13% 126-150%: 155 Clients SSI: 109 Clients 4% 2% TANF: 31 Clients NON CASH BENEFITS: 1% Unemployment 17 Clients SNAP: 572 Clients 1% VA 5 Clients WIC: 574 Clients Compensation: 1 Client LIHEAP: 57 Clients 2,703 Individuals Reporting VA Pension: Housing Choice Voucher: 21 Clients No Non-Cash Benefits Public Housing: 61 Clients HUD VASH: 25 Clients Child Care Voucher: 91 Clients Affordable Care Act Subsidy: 3 Clients Other: 31 Clients

Items L, M & N Page 5 of 9 2018 SERVICES DATA ANALYSIS AS REPORTED TO THE OKLAHOMA DEPT. OF COMMERCE

INCOME & ASSET EDUCATION & COGNITIVE BUILDING SERVICES: DEVELOPMENT SERVICES: 2a: Early Head Start: 65 Clients 3a: Financial Capability Skills Training: 27 Clients 2b: Head Start: 624 Clients 3b: Financial Coaching/Counseling: 27 Clients 3c: Financial Management Programs: 2c: Other Early Childhood: 108 Clients 19 Clients 3d: First Time Homebuyer Counseling: 2g: Literacy/English Education: 158 Clients 8 Clients 3o: VITA: 2f: Financial Literacy Education: 797 Clients 264 Clients 3p: Micro-Loans: 2w: Parenting Supports: 1,993 Clients 4 Clients 2cc: Home Visits: 797 Clients HEALTH, SOCIAL & BEHAVIORAL DEVELOPMENT SERVICES: HOUSING SERVICES: 4a: Financial Capability Skills 17 Clients 5b: Physicals: 512 Clients Training:4b: Financial Coaching/Counseling: 17 Clients 5c: Developmental Delay Screening: 797 Clients 4c: Rent Payments: 7 Clients 5d: Vision Screening: 596 Clients 4i: Utility Payments: 85 Clients 4o: Permanent Housing: 159 Clients 5g: Maternal/Child Health 1,472 Clients 4q: Home Repairs: 18 Clients 5j: Health Insurance Options Counseling: 837 Clients 4t: Energy Efficiency Improvements: 13 Clients 5w: Crisis Response/Call In Programs: 45 Clients 5dd: Child Dental Screenings 512 Clients 5jj: Food Distribution 166 Clients CIVIC ENGAGEMENT & COMMUNITY INVOLVEMENT: SERVICES SUPPORTING 6c: Tri Partite Board Membership: 28 Individuals MULTIPLE DOMAINS: 6f: Volunteer Training: 414 Individuals 7a: Case Management: 1,488 Clients 7b: Eligibility Determinations: 1,951 Clients 7d: Transportation Services: 126,183 Rides Given Items L, M & N Page 6 of 9 2018 OUTCOMES DATA ANALYSIS AS REPORTED TO THE OKLAHOMA DEPT. OF COMMERCE

EDUCATION & COGNITIVE DEVELOPMENT INDICATORS: Performance Target # Served Target # Actual Results % Achieving Outcome Accuracy 2a: The number of children (0-5) who demonstrated improved emergent literacy skills: 797 597 693 87% 116% 2b: The number of children (0-5) who demonstrated skills for school readiness.: 797 597 702 88% 118% 2c: The number of children and youth who demonstrated improved positive approaches 797 597 797 100% 131% toward learning, including improved attention skills: 2d: The number of children and youth who are achieving at basic grade level: 797 597 702 88% 118% 2e: The number of parents/caregivers who improved their home environments: 1,992 1,494 1,568 79% 105% 2f: The number of adults who demonstrated improved basic education: 222 235 208 44% 89%

INCOME & ASSET BUILDING INDICATORS: Performance Target # Served Target # Actual Results % Achieving Outcome Accuracy 3a: The number of individuals who achieved and maintained capacity to meet 27 36 27 100% 75% basic needs for 90 days: 3b: The number of individuals who achieved and maintained capacity to 27 36 27 100% 75% meet basic needs for 180 days: 3e: The number of individuals who used their savings to purchase an asset: 246 24 13 5% 54% 3e.1: Of the above, the number of individuals who purchased a home: 246 24 13 5% 54% 3g: The number of individuals who increased their net worth: 246 24 13 5% 54%

HOUSING INDICATORS: Target # Performance Target # Served Actual Results % Achieving Outcome Accuracy 4b: The number of households who obtained safe and affordable housing: 469 127 114 24% 90% 4c: The number of households who maintained safe and affordable housing for 90 469 127 114 24% 90% days: 4d: The number of households who maintained safe and affordable housing 469 127 105 22% 83% for 180 days: 4e: The number of households who avoided eviction: 104 84 89 86% 106% 4h: The number of households with improved energy efficiency and/or 23 12 18 78% 150% energy burden reduction: Items L, M & N Page 7 of 9 2018 OUTCOMES DATA ANALYSIS AS REPORTED TO THE OKLAHOMA DEPT. OF COMMERCE

H E A L T H & SOCIAL/BEHAVIORAL DEVELOPMENT INDICATORS: # Served Target # Actual Results % Achieving Outcome Performance Target Accuracy 5a: The number of individuals who demonstrated increased nutritional skills: 166 144 166 100% 115% 5b: The number of individuals who demonstrated improved physical health and 3,260 2,608 2,667 82% 102% well-being: 5c: The number of individuals who demonstrated improved mental and 3,260 1,956 1,993 61% 102% behavioral health and well-being: 5d: The number of individuals who improved skills related to the 3,260 2,608 2,667 82% 102% adult role of parents/caregivers: 5e: The number of parents/caregivers demonstrated increased 3,260 2,608 2,667 82% 102% sensitivity and responsiveness in their interactions with their children:

CIVIC ENGAGEMENT & COMMUNITY INVOLVEMENT INDICATORS: Performance Target # Served Target # Actual Results % Achieving Outcome Accuracy 6a: The number of Community Action program participants who increased 242 250 242 100% 97% skills, knowledge and abilities to enable them to work with Community Action to improve conditions in the community: 6a.1: Of the above, the number of Community Action program participants 122 150 122 100% 81% who improved their leadership skills: 6a.2: Of the above, the number of Community Action program 122 150 122 100% 81% participants who improved their social networks: 6a.3: Of the above, the number of Community Action program 242 250 242 100% 97% participants who gained other skills, knowledge and abilities to enhance their ability to engage:

OUTCOMES ACROSS Performance Target MULTIPLE DOMAINS: # Served Target # Actual Results % Achieving Outcome Accuracy 7a: The number of individuals who achieved one or more outcomes as 4,138 4,000 3,819 92% 95% identified by the National Performance Indicators in various domains: Items L, M & N Page 8 of 9

2018 MODULE 3 COMMUNITY Module 3: Community Level Module of the CSBG LEVEL WORK Annual Report collects information on Community Level Initiatives, including National Performance DATA ANALYSIS Indicators (NPIs), and Community Strategies.

AS REPORTED TO THE OKLAHOMA DEPT. OF COMMERCE PUSHMATAHA COUNTY COMMUNITY INITIATIVE STATUS: HOUSING PROJECT - YEAR ONE Program Pushmataha County is a geographically large county with a high amount of rugged, hilly terrain. Its scenery and terrain do Identification: attract some tourism in the seasonal months; however, economic development groups are looking into other avenues for job creation. The county has had a decreasing population, households, and housing units over the years. Pushmataha County ranks as the 74th poorest county in Oklahoma, with a median household income of $22,127 according to the 2010 Census. Community residents identified housing as the number one prioritized need in Little Dixie C.A.A.'s current Community Needs Assessment. The lack of safe, decent and affordable housing within Little Dixie C.A.A.'s service area was identified as the top key finding for housing issues in this area. The need for multi-family development is evident to boost the county’s housing status for economic development, as well as bring standards of living up-to-date for low-income households. Goal/Agenda: Little Dixie C.A.A.’s ultimate goal for the Pushmataha County Housing Project is to provide additional safe, decent and affordable housing structures for low-income residents. During the first 6-12 months, Little Dixie C.A.A.’s main interim goal will be to work with the Pushmataha County Seat—Antlers, Oklahoma—to identify the optimal location for this housing structure and begin construction. Completed construction is estimated at eighteen months. The multi-family housing structure will consist of three housing units under one roof, referred to as a tri-plex. This tri-plex will serve three families who meet the U.S. Department of Housing and Urban Development’s Income Guidelines. Due to the income guidelines and restrictions, Little Dixie C.A.A. is able to ensure that the families benefiting from this tri-plex are of the utmost need. Thus, this project will work to provide a solution to the need for safe, decent and affordable housing in this community. CSBG Domain: Housing Ultimate Expected CNPI 4a: The number of safe and affordable housing units developed in the identified community. Outcome: Identified Community: Antlers, Oklahoma - City Expected Duration: The expected duration of this project is three years. This will allow adequate time for construction of the rental property and establishing tenancy. Partnership Type: CAA is the core organizer of multi-partner Initiative Strategies: STR 4c: New Affordable Multi-Unit Housing Creation Progress on Outcomes: There are no outcomes to report at this time. Impact of Outcomes: Little Dixie C.A.A. currently does not have any outcomes to report due to the housing infrastructure not being complete. However, upon completion of the Pushmataha County Housing Project, three families in Pushmataha County will be provided with safe, decent and affordable housing. Once complete, the project will align with the identified need for multi-family development in Pushmataha County to boost the county’s housing status for economic development, as well as bring standards of living up-to-date for low-income households. Final Status: Initiative Active Lessons Learned: Currently, the largest lesson learned is the importance of involving the City of Antlers, Oklahoma in the process of identifying the most efficient lots on which to develop the housing infrastructure. Ultimately, this crucial step allows Little Dixie C.A.A. to enhance efforts in serving our clients effectively. Items L, M & N 2018 MODULE 3 COMMUNITY Page 9 of 9 LEVEL WORK Module 3: Community Level Module of the CSBG Annual Report collects information on Community DATA ANALYSIS Level Initiatives, including National Performance AS REPORTED TO THE OKLAHOMA DEPT. OF COMMERCE Indicators (NPIs), and Community Strategies. RURAL COMMUNITIES COMMUNITY INITIATIVE STATUS: OPIOID RESPONSE Program Identification: Little Dixie C.A.A. serves a large multi-municipality region in rural southeast Oklahoma, namely Choctaw, McCurtain and PROGRAM Pushmataha Counties. Unfortunately, community residents identified substance abuse as the second prioritized need in Little Dixie - YEAR ONE C.A.A.’s current Community Needs Assessment. Specifically, the lack of inpatient treatment facilities and education and awareness was identified. As Oklahomans ages 12 and older exceed the national average for non-medical use of painkillers by 67.3% (Oklahoma Department of Mental Health and Substance Abuse Services). Thus reinforcing Little Dixie C.A.A.’s efforts to focus opioid use prevention, treatment, and recovery planning and implementation efforts for this specific subset of the target population. Little Dixie C.A.A. ultimate goal for the Rural Communities Opioid Response Program is to increase the number of accessible and affordable behavioral and Goal/Agenda: mental health assets or resources created as well as decrease the substance abuse rate in this service area. During the first twelve months, one project goal will be to gain additional consortium members to further build upon the strong cross-sector community and county partnerships already committed to the project. A second project goal will be to undergo a comprehensive analysis and planning process to better understand and effectively address the needs of the service area and target population with regards to opioid use prevention, treatment, and recovery. A third goal of the project will be to build infrastructure and organizational capacity within the consortium membership and community through the provision of prevention education programming, provider training, and implementation of strategies to expand opioid treatment and recovery options. Ultimately, this project will strive to impact the lives of those that are subject to the unfortunate dependency of substance abuse. CSBG Domain: Health & Social/Behavioral Development and Civic Engagement & Community Involvement Ultimate Expected CNPI 5b: The number of accessible and affordable behavioral and mental health assets or resources created in the identified community. Outcome: CNPI 5m: Percent decrease in the substance abuse rate in the identified community. (e.g. cigarettes, prescription drugs narcotics etc.) Identified Community: Service Area (Choctaw, McCurtain and Pushmataha Counites) Expected Duration: The expected duration of this project is one to two years. This will allow adequate time for the consortium to establish and expand the cross-sector community and county partnerships, complete a comprehensive analysis and planning process as well as to build the infrastructure and organiational capacity within the consortium membership and community. Partnership Type: CAA is the core organizer of multi-partner Initiative Strategies: STR 6 G2a: Development of Health and Social Service Provide Partnerships Progress on Outcomes: There are no outcomes to report at this time. Impact of Outcomes: Little Dixie C.A.A. is still in the initial phases of this program. The Tri-County Opioid Response Project Director is working to draft Memorandums of Understanding, conduct a detailed analysis, and develop a Strategic Plan, Workforce Plan and Sustainability Plan. Upon completion, Little Dixie C.A.A. will move to building an infrastructure and organizational capacity within the consortium membership and community through the provision of prevention education programming, provider training, and implementation of strategies to expand opioid treatment and recovery options.

Final Status: Initiative Active Lessons Learned: Currently, the largest lesson learned is the amount of community support that has surfaced since announcing this program. Support from the community will later prove to be an essential key in implementing a successful program to combat the epidemic of substance abuse. Item O

PROCLAMATION

WHEREAS, April 11, 2019 marks the 51st anniversary of the passage of the U.S. Fair Housing Act, Title VIII of the Civil Rights Act of 1968, as amended, which enunciates a national policy that housing throughout our Country be made available to all citizens without regard to race, color, creed, national origin, sex, familial status, and handicap, and encourages fair housing opportunities for all citizens; and

WHEREAS, Little Dixie Community Action Agency, Inc. is dedicated to highlighting the importance of the Fair Housing Act, by continuing to educate consumers and the general public about their right to equal housing opportunities, and by continuing to expand our programs and our partnership efforts with other organizations to help assure every citizen of their right to fair housing; and

NOW, THEREFORE, the Board of Directors of Little Dixie Community Action Agency, Inc. does hereby resolve to support the National designation of April 2019 as

FAIR HOUSING MONTH within Little Dixie Community Action Agency’s service area, and we urge all of our local citizens to join us in recognizing the importance of equal access to housing and to personally adopt the spirit of equal housing opportunity.

IN WITNESS WHEREOF, signed this 9th day of April, 2019.

______Brent Franks, Chairman Board of Directors Little Dixie Community Action Agency, Inc.

Item Q Page 1 of 2

RESOLUTION

Be it resolved that the governing board for LITTLE DIXIE C.A.A. HEAD START

1. Authorizes the filing of FCC Form 471, Schools and Libraries Universal Service Program Services Ordered and Certification Form for the services and/or products as detailed in the attached report, "E-Rate Requests, FY 2019", for the fiscal year 07/01/2019-06/30/2020.

2. Authorizes payment of the applicant's share subject to the following conditions: (1) approval of funding of the discounted portion by the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC) and (2) receipt of services during the fiscal year 07/01/2019-06/30/2020.

Pre-Discount E-Rate Applicant's Application # Amount Amount Share 191029219 $10,249.80 $9,224.82 $1,024.98 Totals $10,249.80 $9,224.82 $1,024.98

President

Witness

Subscribed and sworn to me this _____ day of ______, 20___

Notary Public

Commission Expires: ______#______Item Q Page 2 of 2

E-Rate Requests, FY 2019 (07/01/2019-06/30/2020)

Applicant Name:LITTLE DIXIE C.A.A. HEAD START Billed Entity #:16038069

Pre-Disct Requested Applicant 471 App # FRN Service Provider SPIN Category Amount Disct Amount Share 191029219 1999049329 Southwestern Bell Telephone 143004611 Data Transmission 8,151.00 90% 7,335.90 815.10 Company And/or Internet Access

1999049346 Valliant Telephone Company 143002402 Data Transmission 479.40 90% 431.46 47.94 And/or Internet Access

1999049355 Pine Telephone Co. Inc. 143002394 Data Transmission 1,619.40 90% 1,457.46 161.94 And/or Internet Access

Totals for 471 App # 191029219: 10,249.80 9,224.82 1,024.98

Totals for Billed Entity # 16038069: 10,249.80 9,224.82 1,024.98

03/27/2019 03:47 PM © Kellogg & Sovereign Consulting, LLC Acct Mgr: MW Page 1 Item R Page 1 of 4 Head Start/Early Head Start/Early Head Start – Child Care Cost Allocation Plan

The Head Start/Early Head Start/Early Head Start – Child Care Cost Allocation Plan was developed through careful consideration of the most appropriate cost allocation method for each expense category and employment position to ensure each program is charged the appropriate expenses.

This plan represents only those expenses that require cost allocation and are distributed between the Head Start, EHS and EHS-CC programs. This plan was developed by using logical and rational methods to ensure that each program is paying only its fair share of the cost of an item used in common, and that no program is subsidizing another.

This cost allocation plan represents the combined individual allocation schemes for the shared costs of the program. The nature and use of each cost item determines the most suitable measure for that item and the best scheme for the allocation of costs.

The Management Team Salary Cost Allocation Plan includes the breakdown for each management team position and is based on the most relevant breakdown according to the job duties for that position:  HS/EHS/EHS-CC Director – Based on # of sites within the HS/EHS/EHS-CC programs  HS/EHS Assistant Director, HS/EHS Program Secretary and HS/EHS Maintenance Technician – Based on # of classrooms/pods within the HS/EHS programs  EHS-CC Assistant Director, EHS-CC Program Secretary/Data Entry Clerk, EHS-CC Procurement Clerk and EHS-CC Maintenance Technician – Charged wholly to EHS-CC  HS/EHS/EHS-CC Health Specialist, Assistant Health Specialist, Nutrition Specialist, Assistant Nutrition Specialist, and ERSEA Specialist – Based on # of children in HS/EHS/EHS-CC programs  HS/EHS Program Clerk, Program Secretary and Maintenance Technician – Based on # of HS/EHS classrooms/pods  HS/EHS/EHS-CC Professional Development Specialist, Assistant Professional Development/ERSEA Specialist, EC Development and Curriculum Coach, Assistant Education Specialist – Based on # of teaching staff  HS/EHS/EHS-CC Disabilities/Mental Health Specialist– Based on projected # of children with IEPs/IFSPs  HS/EHS/EHS-CC Family and Community Engagement Specialist – Based on # of Family Advocates  HS/EHS/EHS-CC Disabilities/Mental Health/FCE Assistant Specialist – Based on # of children plus # of Family Advocates

______Governing Board Chair Date of Approval

______Policy Council Chair Date of Approval

Item R Page 2 of 4

Head Start/Early Head Start/EHS-CC Cost Allocation Justification

Head Start Classrooms: Early Head Start Centers: EHS-CC Centers: # of # of Center: Center: Classrooms: # of Classrooms: Antlers I Horace Mann I Soper I (8 Children) Children: Antlers II Horace Mann II Soper II Antlers 3 Antlers ELC 1 8 Battiest Horace Mann III Swink Hugo 2 Broken Bow ELC 3 24 Boswell I Hugo II Valliant I Idabel 3 Hugo ELC 1.5 12 Boswell II Hugo IV Valliant II Total EHS Classrooms: 8 Idabel ELC 2 16 Broken Bow I Idabel I 15.24% Swink ELC 1 8 Broken Bow III Idabel II Giggle Time 1.5 12 Clayton I Idabel III Turner Learning Center 1.5 12 Clayton II Rattan I The Learning Tree 5 40 Total EHS-CC Ft. Towson Rattan II/III Equivalent Classrooms: 16.5 132 Forest Grove I 31.43% Forest Grove II Haworth Total HS Equivalent Classrooms: 28 53.33% Total Classrooms: 52.5 Item R Page 3 of 4

Head Start/Early Head Start Cost Allocation Justification

Head Start Classrooms: Early Head Start Centers: # of Center: Antlers I Horace Mann I Soper I Classrooms: Antlers II Horace Mann II Soper II Antlers 3 Battiest Horace Mann III Swink Hugo 2 Boswell I Hugo I Valliant I Idabel 3 Boswell II Hugo IV Valliant II Total EHS Classrooms: 8 Broken Bow I Idabel I 22.22% Broken Bow III Idabel II Clayton I Idabel III Clayton II Rattan I Ft. Towson Rattan II/III Forest Grove I Forest Grove II Haworth Total HS Equivalent Classrooms: 28 77.78% Total Classrooms: 36 Item R Page 4 of 4 Little Dixie Head Start/Early Head Start/Early Head Start-Child Care Non-Wage Cost Allocation Plan - Updated 4-4-19 Head Start/Early Head Start/ Head Start/ Early Head Start-Child Care Early Head Start Head Start EHS EHS-CC Head Start EHS Allocation Basis: Expense: Allocation %: Allocation %: Allocation %: Allocation %: Allocation %: Admin Local Travel # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Admin Out of Area Travel # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Admin Office Supplies # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Fringe Benefits Same as Wage Staff Local Travel # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Staff Out of Area Travel # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Parent Local Travel Actual Parent Services Actual Child Transportation Actual Repairs Actual Classroom Teaching Materials Actual Child Supplies/Health/Safety Actual Classroom Supplies Actual Dues and Periodicals # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% T&TA # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Teacher Certification Actual Vehicle Insurance # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Maintenance paid by providers/or Equipment Maintenance/Gas # of Classrooms 77.78% 22.22% actual 77.78% 22.22% Building Maintenance Actual N/A - Paid by Building/Child Insurance Funded Enrollment 89.94% 10.06% Providers 89.94% 10.06% USDA Support Actual Telephone # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Publications/Postage/Adv/Printing # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Transition Actual Disabilities Travel # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Disabilities Out of Area Travel # of Classrooms 53.33% 15.24% 31.43% 77.78% 22.22% Disabilities Supplies Actual Disabilities Services Actual Salaries Charged to programs based on actual hours Head Start Pay Scale for Early Head Start Pay Scale for Teachers, Teacher Assistants and Cooks Center Directors, Lead Teachers, Caregivers, Caregiver Aides, Cooks, Family Advocate, Family Advocate/Site Supervisor and Substitutes Pay Scale 2018-2019 2019-2020 (COLA) 1.77% Center Directors $28,026.64 Entry 5 Yrs. Entry 10 Yrs. Entry Entry 5 Yrs. Entry 10 Yrs. Entry Lead Teachers $26,566.04 T-4 Certified Teacher Yearly $35,704.80 $37,772.00 $40,447.20 $36,336.77 $38,440.56 $41,163.12 Caregivers $21,274.00 Monthly $2,975.40 $3,147.67 $3,370.60 $3,028.06 $3,203.38 $3,430.26 Caregiver Aide $16,532.33 Hourly $23.49 $24.85 $26.61 $23.91 $25.29 $27.08 Cooks $8.09 - $9.95 T-3 Degreed Teacher Yearly $21,903.20 $22,704.00 $23,544.80 $22,290.89 $23,105.86 $23,961.54 Family Advocate Paid through OECP funding Monthly $1,825.27 $1,892.00 $1,962.07 $1,857.57 $1,925.49 $1,996.80 Family Advocate/Site Supervisor $14.00 Hourly Hourly $14.41 $14.94 $15.49 $14.67 $15.20 $15.76 Substitutes $7.25 Hourly T-2 Teacher Yearly $20,763.20 $21,599.20 $22,420.00 $21,130.71 $21,981.51 $22,816.83 Monthly $1,730.27 $1,799.93 $1,868.33 $1,760.89 $1,831.79 $1,901.40 Hourly $13.66 $14.21 $14.75 $13.90 $14.46 $15.01 Head Start Pay Scale for Family Advocates, Family Advocate/Site TA-3 TA - AA & Above Yearly $13,087.20 $13,588.80 $14,075.20 $13,318.84 $13,829.32 $14,324.33 Supervisor, Bus Monitor/Janitor, Special Needs Aides and Substitutes Monthly $1,090.60 $1,132.40 $1,172.93 $1,109.90 $1,152.44 $1,193.69 Hourly $8.61 $8.94 $9.26 $8.76 $9.10 $9.42 Family Advocates $10.67 Hourly TA-2 TA - CDA Yearly $12,570.40 $13,087.20 $13,588.80 $12,792.90 $13,318.84 $13,829.32 Family Advocate/Site Supervisor $12.38 - $14.00 Hourly Monthly $1,047.53 $1,090.60 $1,132.40 $1,066.07 $1,109.90 $1,152.44 Bus Monitor/Janitor $8.09 Hourly Hourly $8.27 $8.61 $8.94 $8.42 $8.76 $9.10 Substitutes $7.25 Hourly TA-1 TA - High School Yearly $12,084.00 $12,570.40 $13,087.20 $12,297.89 $12,792.90 $13,318.84 Special Needs Aides $7.30 Hourly Diploma Monthly $1,007.00 $1,047.53 $1,090.60 $1,024.82 $1,066.07 $1,109.90 Hourly $7.95 $8.27 $8.61 $8.09 $8.42 $8.76 Cook Cook Yearly $12,084.00 $12,570.40 $13,087.20 $12,297.89 $12,792.90 $13,318.84 Pay Scale for Management Team Monthly $1,007.00 $1,047.53 $1,090.60 $1,024.82 $1,066.07 $1,109.90 Hourly $7.95 $8.27 $8.61 $8.09 $8.42 $8.76 Specialists $33,424.52 - $57,450.39 AC Asst. Cook Yearly $12,084.00 $12,570.40 $13,087.20 $12,297.89 $12,792.90 $13,318.84 Program Clerk $24,406.89 Monthly $1,007.00 $1,047.53 $1,090.60 $1,024.82 $1,066.07 $1,109.90 Procurement Clerk $26,671.88 Hourly $7.95 $8.27 $8.61 $8.09 $8.42 $8.76 Program Secretary $30,545.65 Program Secretary/Data Entry Clerk $22,755.77 PC Approval Date - Maintenance Technicians $34,101.91 GB Approval Date - Assistant Specialists $27,179.92 - $38,462.55 HS/EHS/EHS-CC Director $68,627.17 Assistant Directors $46,193.29 - $52,581.71 Item S Item T Page 1 of 2

Little Dixie Community Action Agency, Inc.

Policy and Procedure on Board Giving and Board Member Participation for Fundraising

POLICY:

As evidence of their commitment to the mission of Little Dixie Community Action Agency, Inc., members of the Board of Directors are asked to make an annual pledge for a personal financial gift to the organization. Financial support from the agency’s Board of Directors equates to a Board that fully supports the mission and goals of the agency.

Additionally, the board as a whole is provided with opportunities to be active participants in fundraising efforts and other events that also align with the mission of the agency.

PROCEDURE:

1. A Board Giving Committee consisting of no less than three (3) members of Little Dixie CAA’s governing board will be appointed. 2. All board members will be provided with a copy of this policy and asked to sign a statement reflecting their intent to make a monetary donation no less than once per year. 3. Agency staff will submit pledge cards to members requesting monetary contributions. 4. The Board Giving Committee will be provided with quarterly updates by Little Dixie staff regarding status of contributions. 5. Board Giving Committee will provide updates on status of contribution to the overall board no less than twice a year. 6. Staff will communicate to the members any/all opportunities to participate in other agency related fundraising and community events.

BOARD MAKE-UP:

Little Dixie Community Action Agency, Inc. meets with the Board Composition requirements to have a tri-partite Board with 1/3 representation for each of the three required community sectors: Private, Public, and Low-Income. LDCAA covers a geographical area of more than 4,000 square miles which encompasses all of Choctaw, McCurtain and Pushmataha counties of Southeast Oklahoma. The Board of Directors includes 27 members which meet monthly. In addition, the Board has numerous committees which meet at various times throughout the year as necessary.

Little Dixie CAA’s Board Make-up is governed by the Community Service Block Grant Act. Sections 676B of the Community Services Block Grant Reauthorization Act of 1998 requires that, as a condition of designation, private nonprofit entities and public organizations administer their CSBG program through tripartite boards that “fully participate in the development, planning, implementation, and evaluation of the program to serve low-income communities”.

Item T Page 2 of 2

Board Composition

•Low-Income Individuals and Families

For private nonprofit entities, a minimum of one-third of tripartite board membership must be democratically selected representatives of low-income individuals and families who reside in the geographic area being served by the agency.

• Public: Elected Officials or Their Representatives

One-third must be elected officials, holding office at their time of selection, or their representatives. If a sufficient number of elected officials or their representatives are not available to serve, appointive public officials or their representatives may take the place of elected officials.

• Private: Major Groups and Interests in the Community Served

The remaining board members must be chosen from “business, industry, labor, religious, law enforcement, education, or other major groups and interests in the community served”.

Fall-Winter Outcomes

Teaching Strategies GOLD 2018-19 Widely Held Expectations Page 1 Item of 14 U

1 Head Start Data Analysis Summary by Jordan Mack Page 2 Item of 14 U

2 Head Start Four Year Olds (160 Children)

Social Emotional Physical

2.5% 12.5% 3.8% 7.1% 100% 100%

90% 90%

80% 80% 42.5% 70% 70% 61.3% 60% 60% Exceeding 73.8% Exceeding 50% 73.2% Meeting 50% Meeting 40% Below 40% Below 30% 30% 55% 20% 20% 35.0%

10% 19.1% Page 10% 14.3% 3 Item

0% 0% of 14 Fall Winter Fall Winter U 3 Head Start Four Year Olds (160 Children)

Language Cognitive

0.6% 3.6% 0.0% 1.8% 100% 100% 90% 90% 80% 80% 35.6% 48.1% 70% 70%

60% 78.6% Exceeding 60% 81.0% Exceeding 50% Meeting 50% Meeting 40% Below 40% Below 30% 30% 64.4% 51.3% 20% 20%

10% 17.9% 10% 17.3% Page 4 Item

0% 0% of 14 Fall Winter Fall Winter U 4 Head Start Four Year Olds (160 Children)

Literacy Mathematics

0.0% 0.6% 100% 1.3% 2.4% 100% 90% 90% 80% 30.6% 48.8% 80% 70% 70% 58.9% 60% 76.2% Exceeding 60% Exceeding 50% Meeting 50% Meeting 40% Below 40% 68.1% Below 30% 30% 51.3% 20% 20% 38.7%

10% 23.2% 10% Page 5 Item

0% 0% of 14 Fall Winter Fall Winter U 5 Head Start Three Year Old (214 Children)

Social Emotional Physical

9.8% 11.3% 10.3% 11.7% 100% 100% 90% 90% 80% 80% 70% 70% 50.5% 50.5% 60% 60% 68.0% Exceeding 68.4% Exceeding 50% Meeting 50% Meeting 40% Below 40% Below 30% 30% 20% 39.7% 20% 39.3%

10% 20.7% 10% 19.9% Page 6 Item

0% 0% of 14 Fall Winter Fall Winter U 6 Head Start Three Year Old (214 Children)

Language Cognitive

7.5% 7.4% 5.6% 7.8% 100% 100% 90% 90% 80% 80% 70% 43.5% 70% 44.4% 60% 60% 63.7% 69.1% Exceeding Exceeding 50% 50% Meeting Meeting 40% Below 40% Below 30% 30% 49.1% 50.0% 20% 20% 28.5% 10% 23.4% 10% Page 7 0% Item

0% of 14 Fall Winter Fall Winter U 7 Head Start Three Year Old (214 Children)

Literacy Mathematics

1.4% 7.4% 1.4% 6.6% 100% 100% 90% 90% 80% 80% 43.0% 43.9% 70% 70% 55.9% 64.5% 60% Exceeding 60% Exceeding 50% Meeting 50% Meeting 40% Below 40% Below 30% 55.6% 30% 54.7% 20% 36.7% 20% 28.9% 10% 10% Page 8 Item

0% 0% of 14 Fall Winter Fall Winter U 8 Early Head Start

Two- Three Year Olds (18 Children) 5.6% 0.0% 0.0% 0.0% 100% 90% 80% 70% 50.0% 55.6% 55.6% 60% 83.3% Exceeding 50% Meeting 40% Below 30% 20% 44.4% 44.4% 44.4%

10% 16.7% 0% Page 9 Item

Social Physical Language Cognitive of 14 Emotional U 9 Early Head Start

One-Two Year Olds (19 Children)

0.0% 5.3% 0.0% 0.0% 100% 90% 80%

70% 63.2% 73.7% 60% 89.5% Exceeding 50% 84.2% Meeting 40% Below 30%

20% 36.8% 26.3% 10%

10.5% 10.5% Page 0% 10 Item

Social Physical Language Cognitive of 14 Emotional U 10 Early Head Start

Birth-One Year Olds (7 Children) 14.3% 0.0% 0.0% 0.0% 100% 90% 80% 70% 71.4% 71.4% 60% 57.1% 85.7% Exceeding 50% Meeting 40% Below 30% 20% 28.6% 28.6% 28.6% 10% 14.3% Page 0% 11 Item

Social Physical Language Cognitive of 14 Emotional U 11 Early Head Start Child Care

Two-Three Year Olds (62 Children)

16.1% 22.6% 8.1% 11.3% 100% 90% 80% 70% 48.4% 46.8% 60% 56.5% Exceeding 50% 51.6% Meeting 40% Below 30% 20% 43.5% 41.9% 27.4% 10% 25.8% Page 0% 12 Item

Social Physical Language Cognitive of 14 Emotional U 12 Early Head Start Child Care

One-Two Year Olds (46 Children)

13.0% 19.6% 0.0% 10.9% 100% 90% 80% 50.0% 70% 60% 63.0% 50.0% 69.6% 50% Exceeding Meeting 40% Below 30% 50.0% 20% 30.4% 23.9% 10% 19.6% Page 13

0% Item of 14 Social Physcial Language Cogntive U 13 Emotional Early Head Start Child Care

Birth to One Year Olds (22 Children)

4.5% 9.1% 0.0% 4.8% 100% 90% 80% 70% 60% 76.2% 77.3% 76.2% Exceeding 50% 77.3% Meeting 40% Below 30% 20% 10% 18.2% 23.8% 19.1% 13.6% Page

0% 14 Item Social Physical Language Cognitive of 14 Emotional U 14 Item W What is a Customer Satisfaction Survey? CUSTOMER SATISFACTION Customer Satisfaction Surveys are designed to allow customers an SURVEY RESULTS outlet for providing feedback after services are rendered. LDCAA January - March 2019 analyzes these surveys as an additional tool to determine overall effectiveness of programs. 78 Surveys Collected

"Ruby was very good at 4% Bryan her job. She knows the 85% Choctaw tax rules and applies 8% McCurtain them very well. She is very good with the 3% Pushmataha public!"

"Sommer was extremely helpful and courteous. Best customer service 6% Healthy Start around!" 1% Housing "Ronnie Kay Bailey was very helpful and 6% Self Help Housing knowledgeable." 1% Navigator

82% VITA 100% Very Satisfied 4% Weatherization Item Z Page 1 of 3 Little Dixie C.A.A., Inc. Head Start/Early Head Start/Early Head Start-Child Care Policy Council 400 South “K” Street Hugo, OK 74743

March 26, 2019 MINUTES

The Little Dixie Community Action Agency’s Head Start/Early Head Start/EHS-CC Policy Council met on Tuesday, March 26, 2019 at 10:41 a.m. at 400 S. “K” Street in Hugo, Oklahoma. Notice of time, place and agenda of meeting was posted within prominent view at 400 S. “K” Street, Hugo, Oklahoma twenty-four (24) hours prior to the meeting.

The meeting was called to order at 10:30 a.m. by Charity Garcia, Chairperson. Members present were: Kelly Carter, Antlers I; Laine McCollough, Antlers EHS; Ashley Johnson, Boswell II; Brittany Shufeldt, Horace Mann I; Charity Garcia, Hugo II; Ashley Whisenhunt, Idabel I; Wilonte Cooper, Idabel EHS; Jane Rhodes and Toni Love, Community Representatives.

HS/EHS/EHS-CC staff present included: Darla Galyon, HS/EHS/EHS-CC Director; Jordan Mack, HS/EHS Assistant Director; Mattie Ferguson, EHS-CC Assistant Director; Lori Henry, Program Secretary; Susie Mashburn, Education Specialist; Nikki McAdams, Education Assistant; Marsha Zulkey, Health Specialist; Ronda Spear, Assistant Health Specialist; Sara Moore, ERSEA Specialist; Tori Crawford, FCE Specialist; and Cathrine Oliva, AmeriCorps Specialist.

Consideration and Vote to accept the Minutes from the February 19, 2019 meeting: Brittany Shufeldt made a motion to approve the minutes as written and Wilonte Cooper seconded the motion. The motion carried.

Consideration, Discussion and Vote to Enter into Executive Session to Discuss the employment, transfer, hiring, appointment, promotion, demotion, or disciplining of Monica Nabors, Head Start Family Advocate; Sydney Miller, HS/EHS Program Clerk; Brittany Schafer, Head Start Family Advocate; Jessica Siverling, Family Advocate; Tailor Wilson, Hugo IV Teacher Assistant; Hamey Bice, Substitute; and Judy Huff, Substitute pursuant to LDCAA Okla. Stat. title 25, § 307(B)(1): Darla Galyon explained the Executive Session process to the new members. Ashley Whisenhunt made a motion to enter into Executive Session and Brittany Shufeldt seconded the motion.

Consideration, Discussion, and Vote to Adjourn Out of Executive Session and the Regular Board Meeting Be Reconvened: Wilonte Cooper made a motion to adjourn out of Executive Session and Ashley Johnson seconded the motion. The motion carried.

Consideration, Discussion, and Vote to Approve New Hires, Transfers and Terminations recommended by the Personnel Committee: Brittany Shufeldt made a motion to approve and Ashley Johnson seconded the motion. The motion carried.

Consideration, Discussion and Vote to Submit the Early Head Start-Child Care Partnership Grant Application (Program Operations, Training and Technical Assistance, Cost-of- Living Adjustment) and Non-Federal Share Waiver Request to the Administration for Children and Families, Office of Head Start in the Amount of $1,883,558: Darla Galyon, HS/EHS/EHS- Item Z Page 2 of 3 CC Director explained that this application is for operations for the next five (5 ) and that it includes for the funded enrollment of 132 children; Program Operations, Training and Technical Assistance and a Cost of Living Adjustment (COLA) . Ashley Whisenhunt made a motion to submit and Brittany Shufeldt seconded the motion. The motion carried.

Consideration, Discussion, and Vote to Submit the Oklahoma Early Childhood Program Application to CAP Tulsa and Signing of the Provider Agreement (Year 14: 7/1/2019 – 6/30/2020): Darla Galyon, HS/EHS/CC Director explained to the council that this was annual renewal process for the Oklahoma Early Childhood Program (OECP) that provides enhanced services for Antlers, Hugo and Idabel EHS and Antlers ELC classrooms as well as family advocate salary support. Brittany Shufeldt made a motion to approve and Ashley Johnson seconded the motion. The motion carried.

Consideration, Discussion, and Vote to Approve the Quality Assurance Job Description: Jordan Mack, HS/EHS Assistant Director provided a copy of the Job Description and stated that this was a new position. Mrs. Mack provided an overview of the position stating that this position will be responsible for assisting the program staff in understanding compliance and regulations within the program and be an advocate for sites to achieve a high quality early childhood experience throughout the HS/EHS/EHS-CC centers by working at the center to help staff achieve excellence. They will also work within the centers to ensure compliance and provide advocacy to center staff ensuring all areas requiring improvement have been achieved. Brittany Shufeldt made a motion to approve and Kelley Carter seconded the motion. The motion carried.

Consideration, Discussion and Vote to approve the Diaper Changing Policy: Marsha Zulkey, Health Specialist provided a copy of the Diaper Changing Policy along with an overview and discussion, stating that this policy was updated to be more specific. Ashley Whisenhunt made a motion to approve and Kelley Carter seconded the motion. The motion carried.

Consideration, Discussion and Vote to accept HS, EHS, EHS-CC, SAF, Community Facilities, AmeriCorps, OECP, USDA, and Non-Fed January, 2019 Financial Statements and Credit Card Distribution Reports and Presentation of February, 2019 Financial Statements and Credit Card Distribution Reports: Darla Galyon reviewed the financial statements and Credit Card Distribution Report with the Council. With finance committee recommendation, a motion was made by Brittany Shufeldt to approve and Wilonte Cooper seconded the motion. The motion carried.

Policy Council Training: Policy Council Interview Protocol: Jordan Mack, Assistant HS/EHS Director explained to the council what the Interview Protocol is, reviewed questions and the process of how the Interview Protocol will be conducted.

Head Start Performance Standards Training-Jordan, Assistant HS/EHS Director: Jordan Mack provided a power point along with and overview and explanation of what the performance standards are and how they affect the operation of HS/EHS/EHS-CC.

OHS-Policy Council as Leaders in Serving Families Experiencing Homelessness Handout: Darla Galyon, HS/EHS/EHS-CC Director provided a letter from Dr. Deborah Bergeron, Director at the Office of Head Start to the Policy Council for discussion of Enrolling Children and Families Experiencing Homelessness. Overview and discussion was conducted to provide awareness of the definition of homeless and determining eligibility.

Item Z Page 3 of 3 Other Reports/Announcements: i. Recruitment & Enrollment Update/Enrollment and Attendance Report – Sara Moore, ERSEA Specialist: Sara Moore reported that Head Start was at full enrollment with 429 children enrolled and attendance is 86.5% and that Early Head Start was full with 48 children currently enrolled and attendance for EHS was 86.4%. Mrs. Moore reported that EHS-CC has 130 children currently enrolled and attendance was 88.1%. ii. Governing Board Report: Mrs. Wofford-Mrs. Wofford was not present. Darla Galyon provided an overview of the Governing Board meeting items stating that all HS/EHS/EHS-CC items were approved in addition to other agency reports and grants. iii. USDA Meals and Snack Report-Katelyn Nelms was not present. Tori Crawford provided a copy and an overview summary of meals and snacks served. iv. Data Analysis Report-Jordan Mack: Jordan Mack provided a handout along with an overview for council members. v. OHS Communications and Guidance-Darla Galyon-All OHS Communications and Guidance received since the last council meeting were provided and reviewed with council members. vi. Program Summary Report-Darla Galyon presented the HS/EHS/EHS-CC Program Summary for the council to review.

There being no other business to come before the board, Wilonte Cooper made a motion to adjourn and Ashley Johnson seconded the motion. The motion carried and the meeting was adjourned.

______Charity Garcia-Chairperson Ashley Whisenhunt-Vice Chairperson Erica Norwood-Secretary Item AA Page 1 of 3 Item AA Page 2 of 3 Item AA Page 3 of 3 Item CC 4/4/2019 What's New on the Early Childhood Learning and Knowledge Center (ECLKC) Page 1 of 18 View the web version Go to ECLKC

Explore the content posted to the Early Childhood Learning and Knowledge Center (ECLKC) last month. These resources and email announcements may be helpful for Head Start programs and other early childhood staff. Find tools and information related to your work with children and families. Select the links below to get started. News from the Office of Head Start

Dual Language Learner Celebration Week (vlog) Home Is Where the Love Is: Homelessness, Children, and Families (vlog) Policy Councils: The OHS Director Wants to Join Your Policy Council Meeting by Video (email) Federal Register Alert: Annual Update of the HHS Poverty Guidelines (email) Federal Register Alert: Survey of Head Start Grantees on Training and Technical Assistance (New Collection) (email) Grants Notice: FY 2019 Linking Actions for Unmet Needs in Children's Health Grant Program (Project LAUNCH) (email) T/TA Resources

Early Childhood Development, Teaching, and Learning:

Connecting Research to Practice: Tips for Working with Infants, Toddlers, and Their Families Brilliant Bilingual Babies Learning to Get Along: Young Children’s Social and Emotional Development Little Scientists: Building Early STEAM Skills Read It Again! Benefits of Reading to Young Children Talking to Children About Differences and Similarities You’re the Best Teacher! Responsive Interactions with Young Children

Disabilities Services Newsletter Issue 22 – Spotlight on Child Maltreatment: Building Resilience in the Face of Adversity (email) Head Start Teachers Are Super Heroes (infographic) Available in Spanish (español)

Educational Requirements for Head Start Staff: A Series of Briefs Center-Based Preschool Assistant Teachers Center-Based Infant and Toddler Teachers Center-Based Preschool Teachers Child Development Specialists Coaches Disabilities Managers Education Managers Family Child Care Providers Home Visitors

Math Learning Trajectories https://hsicc.cmail20.com/t/ViewEmail/j/561F7F62493ACB112540EF23F30FEDED/D18F507C9A738DD7C5EC08CADFFC107B 1/3 Item CC 4/4/2019 What's New on the Early Childhood Learning and Knowledge Center (ECLKC) Page 2 of 18 Learning Trajectories Introductory Video Early Number Development Sorting Spatial Awareness

Planned Language Approach: Background Knowledge In Spanish: Dual Language Learners Program Assessment: Key Messages Exploring Your Curriculum: A Quick Guide for Teachers and Family Child Care Implementing a Curriculum with Fidelity: Questions and Answers Standards in Action: Coordinated Approach to Supporting Dual Language Learners Standards in Action: Home-Based Curriculum What Is a Planned Language Approach?

Early Head Start-Child Care Partnerships

Partnering with Parents to Access and Maintain Subsidy in Early Head Start-Child Care Partnerships

Health:

Brush Up on Oral Health: Oral Injuries Available in Spanish (español)

Dental Hygienist Liaison Project February Is National Children's Dental Health Month (email) Available in Spanish (español) (email)

Questions to Ask When Looking for a Dental Office Vision Screening Tools for Very Young Children (webinar) In Spanish: Hazard Mapping for Early Care and Education Programs

Parent, Family, and Community Engagement:

Fatherhood Connection E-Resource Flash: No. 10 (email)

Program Management and Fiscal Operations:

ERSEA: Prioritizing Eligibility and Meeting the Greatest Need Upcoming Events for March

March 7: Partnering with Families of Children Who Are Dual Language Learners March 11–12: Psychological First Aid Meeting Registration: Invitation for Head Start Programs to Apply March 14: Bang! Squish! Leap! Supporting the A in STEAM with Infants and Toddlers March 15: Supporting Preschoolers and Their Families Through Transitions March 19: MyPeers Orientation (Presentation in Spanish) March 19: MyPeers Orientation March 19: Practice-Based Coaching to Support Inclusion March 20: Safe Foundations, Healthy Futures: Human Resources – Systems to Recruit and Retain Responsive Staff March 21: Tax Reform: What’s New for Head Start and Early Head Start Families March 21: Planned Language Approach: The Big 5 Series: Focus on Book Knowledge and Print Concepts https://hsicc.cmail20.com/t/ViewEmail/j/561F7F62493ACB112540EF23F30FEDED/D18F507C9A738DD7C5EC08CADFFC107B 2/3 Item CC 4/4/2019 What's New on the Early Childhood Learning and Knowledge Center (ECLKC) Page 3 of 18 March 27: Building a Healthy Eating Environment March 27: Coaching Corner Series – Action Plans: The Road Map to Practice-Based Coaching

Stay Connected. Follow the Office of Head Start on Twitter and Facebook. Visit the Family Room blog to learn more about the activities of the Administration for Children and Families (ACF).

You are receiving this email because you are signed up for Office of Head Start communications. If you prefer not to receive emails of this sort in the future, you can unsubscribe here. You also may modify your ECLKC email subscriptions. Recipients subscribed through the Head Start Enterprise System (HSES) must be removed from HSES by their program or office. Please do not reply to this email. Contact customer service for additional support.

https://hsicc.cmail20.com/t/ViewEmail/j/561F7F62493ACB112540EF23F30FEDED/D18F507C9A738DD7C5EC08CADFFC107B 3/3 Item CC Page 4 of 18

Program Summary Head Start, Early Head Start, EHS-Child Care Programs April 9, 2019

Eligibility, Recruitment, Selection, Enrollment & Attendance Little Dixie Head Start is serving 3 and 4 year old children within 29 classrooms in the tri-county service area with a current enrollment of 429 children. There are currently 48 children, aged birth to 3, enrolled among the 3 Early Head Start centers and 132 children enrolled in the Early Head Start-Child Care locations. We are currently at our fully funded enrollment, but continue to accept applications for all 3 programs. During the month of March we began putting out our recruitment signs. Each Head Start/Early Head Start and Early Head Start – CC center received recruitment signs to place in their communities within the tri-county area. Partnering child care facilities are also actively recruiting children for the program. We will continue placing recruitment flyers, recruitment cards and other recruitment items in and around various businesses throughout the year to ensure all enrollment opportunities are filled as they occur.

Family & Community Engagement For February, we had 129 parents that participated in the Parent Meeting with a total of 1120 for the current school year. Family Advocates are working on FPA’s with families, which are at 90% of all families. In the Parent Ready to Read in February we had 66 with a total of 503 people volunteering to read to classrooms since August of this year. The Love and Logic parenting curriculum is doing well and I’m very optimistic that we are going to have more parents participate.

Father Involvement The activities for the month of January we made crafts of snowmen, or something similar, for February it was a dream catcher. We had fathers/grandfather/uncles and other adults that were there for Dad’s Day. For the month of February the total was 108 with 79 being a male figure. There were also 35 dads/father figures that participated in February parent meetings, with a year to date total of 179 year to date. Total male involvement since August for dad’s day and parent meetings is 732!

Nutrition We are pleased to announce that we have completed the 1st round of CACFP on-site monitor visits, Head Start Folder Checks 2nd Semester, and 1st Quarter Early Head Start and Early Head Start-Child Care Folder Checks. The 2rd round of CACFP on-site monitor visits are in progress, we are looking at a completion date of May 31st, 2019. We currently are serving 41 children who have Special Dietary needs and/or Food Allergies. In the fall semester of 2018 we had 28 children who had Special Dietary needs and/or Food Allergies. Numbers have increased due to children becoming up to date on well child checkups. The Spring 2019 Growth Assessments have been completed that information will be shared at our upcoming Health Advisory Meeting held on April 18th, 2019 at the Horace Mann Head Start Center. Item CC Page 5 of 18

Health During the month of March we finished our folder reviews and facilities checks. We have also been screening the transition children and new enrollees for their 45 day screens. We have provided two additional CPR and First Aid Classes this month. Tracking sheets were completed and turned in and we will continue to work in our areas the rest of the month.

Education March is the month when many teachers & children look forward to Spring Break. Spring is in the air, however, it is a busy time in the office. EHS-Child Care orientation was held for some child care teachers and staff. This orientation is accomplished to give staff an overview of Head Start practices. Another day was set aside for Entry Level Child Care Training. This training was presented to AmeriCorps Members to familiarize them with children’s developmental skills, behaviors, and knowledge. The Education staff attended a training on Brain Growth and Development at the Oklahoma Community Action Agency quarterly meeting. We received information concerning the effects of stress on the brain and healthy brain development in children Birth-5 years.

Professional Development Professional development ladders have been renewed as well as Directors credentials. The new professional development specialist continues to become familiar with the duties and responsibilities within the component area, as well as licensing and performance standards. Six members of our management team were able to attend OKACAA training this month, which took place in Oklahoma City. It covered areas of child brain development, as well as dealing with behavioral issues, and Head Start updates. This training was extremely informative and helpful for our staff, and will be a helpful tool in the future throughout our program.

Two of our staff completed the observation portion of the CDA process. We have six that have been scheduled for Observations in the upcoming months. Our T/A’s and caregivers are working diligently towards meeting the criterion for their CDA’s.

An Entry Level Child Care Training (ELCCT) was held for new staff. This training is completed within 90 days of a new staffs hire date in order to help them become familiar with tips and tools and use in the classroom as well as Little Dixie policies. Two CPR/ FA classes were provided this month for staff needing to receive and renew their CPR/First Aide. We held a CC- orientation for our partner employees and had six in attendance.

Disabilities/Mental Health/Transition Currently, we have 11 Early Head Start-Child Care children that have been identified by Sooner start as eligible for services. They are receiving services at the EHS-CC centers. Eight other EHS- CC children are in the referral process to Sooner Start and will be evaluated to determine a need for special services for these children. Sooner Start Staff are also providing services to three Early Head Start children and have 6 referrals for Sooner Start evaluations. In Head Start, we have 96 students on IEPs that are receiving services from the public schools. There have been 14 other referrals made to the public schools from the screenings that have Item CC Page 6 of 18

been done in the areas of vision, hearing, speech, and the developmental areas of motor skills, communication, problem solving, personal-social and social-emotional skills.

The Mental Health Consultant is currently conducting follow-up activities from classroom observations completed from October till December of 2018. Parents can request services and referrals can be made for evaluation and counseling for those children. During March, Parent Consents for Referral have been signed by parents of two children and referrals have been made to the Mental Health Consultant.

At the Early Head Start-Child Care Centers and the Early Head Start Centers, staff have been providing transition activities for children ages 2 ½ to 3 years old to promote a smoother transition to the next level of Child Care. In March, there were 8 transition meetings for children moving to the next level. Item CC Page 7 of 18

MEALS SERVED TO CHILDREN LITTLE DIXIE HEAD START/EHS 12 Month Summary

Children that eat 2 meals and a snack at Little Dixie Head Start/ EHS receives 1/2 to 2/3 of their daily nutritional needs.

Month Breakfast Lunch Snack Monthly Total March-18 4320 4353 5312 13985 April-18 4640 4689 5971 15300 May-18 3381 3384 3935 10700 June-18 531 604 533 1668 July-18 632 673 631 1936 August-18 3948 3978 5020 12946 September-18 4432 4430 5675 14537 October-18 4959 4958 6699 16616 November-18 4152 4139 5325 13616 December-18 3419 3426 4326 11171 January-19 4758 4790 6230 15778 February-19 4278 4293 5606 14177

YEARLY TOTALS 43450 43717 55263 142430 February 2019 HEAD START TIME & ATTENDANCE REPORT 2/28/2019 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Total Kid Monthly CENTER Enrolled Enrolled Enrolled Drop Drop Drop Enrolled Count Dropped Enrollment AI Days ADA Antlers 1 17 17 0 17 0 17 6 15 86.7% Antlers 2 19 1 20 3 3 17 0 17 6 15 94.5% Battiest 16 16 5 5 11 0 11 5 15 86.7% Boswell 1 17 17 2 2 15 2 2/28/2019 17 7 15 83.5% Boswell 2 16 16 0 16 0 16 9 15 87.5% Broken Bow 1 18 18 1 1 17 0 17 0 17 90.3% Broken Bow 3 18 18 1 1 17 0 17 2 17 92.4% Clayton 1 16 16 1 1 2 14 1 2/25/2019 15 3 15 91.4% Clayton 2 21 21 1 1 2 19 1 2/5/2019 20 3 15 92.7% Forest Grove 1 12 1 13 1 1 12 0 12 5 15 89.4% Forest Grove 2 13 13 2 2 4 9 2 2/15/2019 11 5 15 82.6% Fort Towson 13 1 14 2 2 4 10 2 2/27/2019 12 4 15 86.1% Haworth 20 1 21 4 1 5 16 1 2/28/2019 17 5 14 81.7% Horace Mann 1 19 1 20 3 3 17 0 17 3 12 84.9% Horace Mann 2 23 23 5 5 18 0 18 3 12 87.0% Horace Mann 3 18 18 1 1 17 0 17 6 12 85.8% Hugo 2 18 18 5 5 13 0 13 4 12 91.7% Hugo 4 21 21 5 5 16 0 16 0 12 86.5% Idabel 1 19 2 21 1 2 3 18 2 2/22/2019 20 2 18 75.5% Idabel 2 17 1 18 1 1 17 0 17 2 18 85.0% Idabel 3 18 2 20 5 3 8 12 3 2/15/2019 15 1 18 80.0% Rattan 1 18 18 2 2 16 0 16 5 14 96.0% Rattan 2 7 7 0 7 0 7 7 15 82.9% Rattan 3 8 8 1 1 7 1 2/25/2019 8 3 15 87.2% Soper 1 14 2 16 2 2 14 0 14 4 14 86.8% Soper 2 18 18 0 18 0 18 11 14 88.5%

Swink 10 10 0 10 0 10 5 14 92.9% Page Valliant 1 15 1 16 1 2 3 13 2 2/28/2019 15 9 13 80.9% Item 8

Valliant 2 16 16 1 1 15 0 15 6 13 80.0% of CC TOTALS 475 13 488 53 17 70 418 17 435 0 131 86.8% 18 February 2019 Pre-K TIME & ATTENDANCE REPORT As of 2/28/19 ENROLLED DROPPED ATTENDANCE

Previously Monthly YTD Previously Monthly YTD Currently Kid Monthly CENTER Enrolled Enrolled Enrolled Drop Drop Drop Enrolled Days ADA Antlers 2 0 0 Battiest 2 1 3 2 2 1 15 86.7% Boswell 1 0 0 Boswell 2 0 0 Broken Bow 3 0 0 Clayton 2 0 0 Forest Grove 1 0 0 Horace Mann 2 0 0 Hugo 2 0 0 Hugo 4 3 2 5 1 1 4 12 83.3% Soper 2 0 0 Swink 4 1 5 1 1 4 14 98.2%

TOTALS 9 4 13 1 3 4 9 90.8% Page Item 9 of CC 18 February 2019 EHS Time and Attendance As of 2/28/19 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Kid Monthly CENTER Enrolled Enrolled Enrolled Dropped Drop Drop Enrolled AI Count Dropped Days ADA Antlers 36 1 37 12 1 13 24 0 1 2/1/2019 18 86.7% Hugo 17 1 18 6 1 7 11 0 1 2/1/2019 18 73.7% Idabel 22 1 23 11 11 12 0 0 18 79.0%

TOTALS 75 3 78 29 2 31 47 0 2 81.7% Page 10 Item of CC 18 February 2019 EHS-CC Time and Attendance As of 2/28/19 ENROLLED DROPPED ATTENDANCE Previously Monthly YTD Previously Monthly YTD Currently 30 Day Date Kid Monthly CENTER Enrolled Enrolled Enrolled Dropped Drop Drop Enrolled AI Count Dropped Days ADA ELC-Antlers 9 9 1 1 8 0 0 18 90.3% ELC-Broken Bow 38 38 14 2 16 22 3 2 2/28/2019 18 80.3% ELC-Hugo 19 2 21 9 9 12 0 0 18 89.6% ELC-Idabel 27 27 11 11 16 2 0 18 85.1% ELC-Swink 9 9 1 1 8 4 0 18 85.4% Giggle Time 14 14 2 2 4 10 0 2 2/22/2019 19 86.7% The LearningTree 62 2 64 23 2 25 39 1 2 2/22/2019 20 91.1% Turner Learning 23 23 11 11 12 6 0 19 98.3%

TOTALS 201 4 205 72 6 78 127 16 6 88.2% Page 11 Item of CC 18 Item CC Page 12 of 18 Data Analysis Report Summary February 2019

Disabilities IEP/IFSP –

25% 23% 22% 22%

20%

15% December January 10% 8% 8% February 7% 6% 6% 6% 5%

0% Head Start EHS EHS-CC

Attendance 90 88.1 88.2 88 87.5 86.4 86.5 86.8 86

84 83.3 81.7 82 Dec-18

80 Jan-19 78.1 Feb-19 78

72 EHS EHS-CC Head Start

Item CC Page 13 of 18

Family & Community Engagement

Dad’s Day 300

250 242 222 199 195 August 200 September 159 138 October 150 November 109 98 101 December 100 80 78 70 January 58 February 50 37

0 Male Participation Total Participation

Parents Ready to Read

120 108

100 94

August 80 72 September 67 66 61 62 October 60 November December 40 January February 20

0 Volunteers

Item CC Page 14 of 18

March 22, 2019 Little Dixie Community Action Agency, Inc. Re: Grant No. 06HP0017 Dear Head Start Grantee: The Office of Head Start (OHS) has determined that your program is currently eligible for a non- competitive five year grant award to operate the Head Start program. Should your program meet one of the conditions specified under 45 CFR Part 1304.12 prior to your new award, your agency must report to your Regional Office using HSES Correspondence within 10 working days of occurrence. If OHS determines that your agency has met one of the conditions under 45 CFR Part 1304.11 prior to award, your designation will change and you will receive notice that your organization will instead be required to compete for funding. You must file a complete Form SF-429 with Attachment A (Real Property Status Report) to establish the existence of property subject to a federal interest for which your organization (or a delegate agency) holds title prior to award. If you anticipate not being able to meet the above timeframe or requirements, notify your Regional Grants Management Officer via HSES Correspondence. Congratulations on your non-competitive designation and thank you for your continued work on behalf of children and families. Please direct questions to your Regional Office. Sincerely, Deborah Bergeron Director Office of Head Start

Item CC Page 15 of 18

From: Katy White [mailto:[email protected]] Sent: Thursday, March 14, 2019 1:02 PM To: Doris Long ; [email protected] Subject: Important_Youth Collaboratory Partnership Opportunity

Doris, Thank you for completing the online survey which allows us to include your organization as eligible to as a Mentoring+ Chapter to receive sub-contracts to provide mentoring services to youth and young adults in your local community.

Sub-contracts to local agencies to become Mentoring+ Chapters have supported organizations in reaching youth at highest risk for delinquency and/or victimization and have also supported service enhancements that have resulted in strong outcomes in the lives of these youth. As a result, Youth Collaboratory has been working to expand sub- contracting opportunities through public and private funding sources for current Mentoring+ Chapter members as well as Youth Collaboratory members who may be interested in developing their mentoring services.

Using the data we collected through the survey, we have selected a number of members to join us in an application to OJJDP under the 2019 Mentoring Opportunities for Youth Initiative.

Great news! Your agency has been competitively selected for inclusion in this year’s application. If your agency is interested in being included in this application, please review the following required commitments and confirm by Monday, March 18 by 8:00 pm ET your ability to meet these commitments:  Subcontract with Youth Collaboratory from March 1, 2020 to April 30, 2022 to provide mentoring services based on the Mentoring+ model, with enhanced services related to parent/caregiver engagement and in alignment with the Elements of Effective Practice. M+ prioritizes mentoring with youth 12-17, though youth from age 6 to 17 can be enrolled in the project. There will be an expectation that all M+ sites will provide mentoring services to youth that are 12-17, and will engage in developing and learning best practices in mentoring with adolescents.  Enroll 125 matches from April 1, 2020 through September 30, 2021. The tentative budget for the project period is $175,000 (the final budget numbers will be determined post award).  Adhere to the Mentoring+ model for all matches enrolled in the Mentoring+ program.  Confirm that your agency is not named/will not be named as a sub-grantee in another National or Multistate Mentoring Program application being submitted this year to OJJDP’s Mentoring Opportunities for Youth Initiative.

If awarded, this is the maximum level of commitment we are anticipating. The number of subawards, matches, and budget amounts are determined and negotiated post –award.

Once you confirm your interest, capacity, and commitment as a sub-grantee, we will follow-up with you to gather additional information needed for the application.

If you have questions, or would like more information about this opportunity, please let me know by replying to this email, or calling me at 412-925-0501.

We look forward to our continued partnership. Katy

-- Katy White | Mentoring+ Lead/Training and Technical Assistance Manager Pronouns: she/her/hers

Youth Collaboratory | Many minds. Stronger outcomes. 412-925-0501 youthcollaboratory.org Item CC Page 16 of 18 Item CC Page 17 of 18

April 3, 2019

Transformation and Sustainability Plan Update Dear Grantees, State Commissions, and Sponsors, As we kick off National Volunteer Month in April, I want to thank you for your dedication to service. Because of your hard work, millions of Americans make volunteering a part of their lives each year. The work of the Corporation for National and Community Service is vital to our nation’s communities and that’s why I believe in our Transformation and Sustainability Plan – to ensure the agency’s future for our next 25 years and beyond. This plan comprises long overdue improvements to how we serve you and support your organization’s focus on impact, and we’ve made tremendous progress thus far. Here are a few updates:

 Reducing Grantee Burden and Supporting Compliance with Criminal History Checks. Last fall, CNCS launched new tools and policies to eliminate barriers to compliance with the National Service Criminal History Check (NSCHC) and reduce noncompliance. We have seen strong use of the new Truescreen system and, last week, announced we are extending the Exemption Period to June 30, 2019 to ensure all grantees, and subgrantees as applicable, take advantage of the opportunity to complete CHC rechecks through CNCS-contracted vendors. If you have not already taken advantage of this Exemption Period, we strongly encourage you to do so.  Modernizing CNCS’s Grants, Projects, and Member Management System. While there remains much work to do, CNCS is advancing the development of a new grants, projects, and member management system. Over the past several weeks, we engaged grantee and sponsor representatives from all of CNCS’s programs that currently use e-Grants in user experience interviews to uncover user needs, identify unspoken challenges in the current system, and discover opportunities for improvements in a future system.  Improving How CNCS Serves You. There is a lot of activity underway at CNCS to implement our new portfolio manager roles and regional structure, and it’s important to me that you are kept apprised of what’s happening. With these changes, you will be able to work with one person at CNCS for both the programmatic and financial aspects of your grant, providing a more streamlined experience. Additionally, with the flexibility of a regional office structure, CNCS will be better positioned to provide consistent levels of technical assistance and training across the country. o Supporting Our Employees Through the Transition. CNCS’s transition to new grant management roles and a regional structure creates new opportunities, however we also recognize the impact it will have on our employees. We are taking several steps to retain our talent and support employees who are impacted by these changes. This includes providing priority hiring to internal staff for 97 percent of the new positions, as well as accelerating the hiring timelines to give employees certainty as soon as possible. In fact, we began the internal hiring process this month, even for regions that won’t stand up until February 2020 or June 2020. We are also offering impacted staff career transition and outplacement services. Many of our employees have dedicated their careers to CNCS, and we want to do all we can to encourage them to stay with us and also support them through this change. o Transitioning the Physical Office Space. As part of the transition to our regional structure, CNCS will begin closing its physical state office spaces between May 1 and July 1. During this time, CNCS staff in state offices will transition to full-time telework and continue to support you. Your State Item CC Page 18 of 18 Program Director will provide more detail on this transition, including changes to their contact information, approximately four weeks before each state office’s transition occurs. o Improving Training and Business Processes. CNCS staff continue to lay the groundwork for success in our new structure. Our new Business Process Working Group is reviewing our agency’s processes, procedures, and guidance for each phase of the grant and project life cycle, to ensure we have standardized, easy-to-use resources to support employees in doing their jobs and providing service to you. Meanwhile, the Training and Development Working Group is reviewing and developing new plans for how we orient staff to CNCS, onboard and train staff for the positions that play key roles in the grant and project life cycle, and continue to develop employees’ skills and experiences over the course of their careers at CNCS. These efforts will parlay into the support, training, and technical assistance we provide you. o Articulating How We’ll Support You in the Regional Structure. We know that national service is made stronger with personal contact. In the new regional structure, every grantee or sponsor – including State Commissions – will have a Portfolio Manager assigned as their day-to-day contact for all aspects of grant management. Senior Portfolio Managers will be assigned as “leads” for each state and will supervise the Portfolio Managers who carry grants/projects for those states. The Senior Portfolio Managers will also lead on new program/project development for their assigned states, supported by their respective team of Portfolio Managers. Like today, we will travel as needed to meet in person with grantees, sponsors, and prospective partners, to provide trainings and technical assistance, or to see projects. As we work to build a more sustainable agency, CNCS remains focused on administering and providing oversight to our national service programs. As I’ve communicated previously, the changes in the Transformation and Sustainability Plan do not impact the funds and national service members going to states and communities. I am very excited about this year’s CNCS investments.

 Last month, we announced more than $13.6 million in funding to support Senior Corps RSVP programs in more than 150 communities across the country. These grants will leverage the experience and skills of more than 50,000 Senior Corps volunteers.  This month, CNCS will announce the 2019 AmeriCorps State and National grant awards including both competitive and formula awards. Last year, we awarded $572 million in AmeriCorps funding to help national and local organizations, faith-based groups, and educational institutions respond to the most critical issues facing communities in the U.S. Lastly, I want to thank you for your continued input and ideas on the implementation of CNCS’s Transformation and Sustainability Plan. Input from stakeholders – including Congress, CNCS’s Inspector General, the Government Accountability Office, grantees, sponsors, and staff – comprises the foundation of the plan and your additional input continues to shape our decision making and implementation. Please continue to send me your thoughts, ideas, and recommendations for strengthening national service – you can email me at [email protected]. Kind Regards,

Barbara Stewart Chief Executive Officer Corporation for National and Community Service