Little Dixie Community Action Agency, Inc. Board of Directors Meeting A P R I L 9 , 2 0 1 9 • 1 0 : 0 0 A M H O M E O W N E R S H I P C E N T E R 5 0 0 E A S T R O S E W O O D - H U G O , O K L A H O M A Our Mission: To improve the lives of low-income individuals and families through service and collaboration leading to self-sufficiency. Item A Page 1 of 3 Little Dixie Community Action Agency, Inc. Board of Directors and/or Executive Committee Meeting 10:00 a.m. Tuesday, April 9, 2019 HomeOwnership Center - 500 East Rosewood - Hugo, Oklahoma AGENDA A. Call to Order and Invocation B. Opening of Board Meeting – Roll Call, Introduction of Guests C. Finance/Audit/Loan Committee Report Consent Docket - The following items of business indicated by brackets (D and E, F, G) may be voted upon by a single vote of the Board without discussion, unless and except for any item which any one of the Board desires to have discussion about at the meeting or withdrawn from the Consent Docket and handled individually in order immediately following the completion of the Consent Docket. D. Consideration, Discussion, and Vote to Approve March 2019 Regular Meeting Minutes (Organizational Standards – Category 5, Standard 5.5) E. Consideration, Discussion, and Vote to Approve February 2019 Financial Reports; Distribution of March 2019 Financials for May 2019 Consideration and Vote (Organizational Standards – Category 8, Standard 8.7) F. Consider Submission of Resolutions/Grant Applications, Vote to Approve – $1,600,600 1. Early Childhood Comprehensive Systems Impact Grant Application (Continuation - Year 4) to the U.S. Department of Health and Human Services, Health Resources and Services Administration - $426,600 2. Rural Communities Opioid Response Program-Implementation Grant Application to DHHS, Health Resources and Services Administration - $1,000,000 3. 2019 HOME Investment Partnerships Program Grant Application (Developer Subsidies) to the Oklahoma Housing Finance Agency - $174,000 G. Consider Acceptance of Grants/Contracts/Awards, Vote to Approve – $2,706,763.23 1. Technical and Management Assistance Contract Award – Region 2 (Option Year 1) from the U.S. Department of Agriculture, Rural Development - $1,432,279.96 2. Safe and Sound – Strengthening Rural Homeownership Through Housing Rehabilitation or Replacement Grant Award (First Allocation) from Wells Fargo via NeighborWorks® America - $40,000 3. FY 2019 Community Services Block Grant Award (Second Quarter Allocation) from the Oklahoma Department of Commerce/Community Development Services - $56,660 (Total Awarded: $113,319) 4. FY 2018 Housing Counseling Grant Award from the U.S. Department of Housing and Urban Development via NeighborWorks® America - $12,123.27 (First Payment of up to $25,000 for Contract Period: October 1, 2017–September 30, 2019) 5. FY 2019 Round 1 Expendable Grant Award from NeighborWorks® America - $132,500 6. FY 2019 Round 1 Capital Grant Award from NeighborWorks® America - $75,000 7. FY 2019 Improvement Grant Awards from the Choctaw Nation of Oklahoma, Child Care Assistance Program - $8,200 1 Item A Page 2 of 3 8. Healthy Start Initiative: Eliminating Disparities in Perinatal Health Grant Award from DHHS, Health Resources and Services Administration - $950,000 H. Consideration, Discussion, and Vote to Approve Reclassification of Restricted Capital Funds from NeighborWorks® America to Unrestricted Funds (Total: $420,533) I. Consideration, Discussion, and Vote to Remove Myrl Redman as an Authorized Check Signer for Little Dixie Community Action Agency, Inc. J. Consideration, Discussion, and Vote to Approve Darlene Wood as an Authorized Check Signer for Little Dixie Community Action Agency, Inc. K. Update on LDCAA Board Self-Assessment (Organizational Standards – Category 5, Standard 5.7) L. Board Training: Analysis Report over CSBG Annual Report and Results Oriented Management and Accountability (ROMA) Application (Organizational Standards – Category 9, Standards 9.1, 9.2, 9.3, 9.4) M. Review, Facilitated Discussion, and Board Member Input Regarding CSBG Annual Report Analysis and Outcomes (Organizational Standards – Category 9, Standard 9.3) N. Consideration, Discussion, and Vote to Approve CSBG Annual Report and Analysis (Organizational Standards – Category 9, Standard 9.3) O. Consideration, Discussion, and Vote to Approve Signing of Proclamation Recognizing April as Fair Housing Month P. Consideration, Discussion, and Vote to Approve Submission of Community Housing Development Organization (CHDO) Recertification; Review of Activities and Signing of Conflict of Interest Statements as Required by Oklahoma Housing Finance Agency and the U.S. Department of Housing and Urban Development’s HOME Program Rules for Recertification and Eligibility to Apply for Funding as a CHDO Q. Consideration, Discussion, and Vote to Approve or Disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20 (This Resolution authorizes filing of the Form 471 application(s) for funding year 2019-2020 and the payment of the applicant’s share upon approval of funding and receipt of services.) R. Consideration, Discussion, and Vote to Approve Head Start/Early Head Start/EHS-Child Care Program Cost Allocation Plan S. Consideration, Discussion, and Vote to Approve Updated HS/EHS/EHS-CC Pay Scale Based on 1.77% Cost-of-Living Adjustment Allowance T. Board Giving Committee Report (Organizational Standards – Category 5, Standard 5.7) U. Board Training/Programmatic Report: HS/EHS/EHS-CC Child Outcomes/Assessment Results for Fall/Winter 2018-2019 (Organizational Standards – Category 5, Standard 5.9) 2 Item A Page 3 of 3 V. Board Training/Programmatic Report: Early Learning Centers (Organizational Standards – Category 5, Standard 5.9) W. 2019 LDCAA Customer Satisfaction Report: 1st Quarter (January – March) Results (Organizational Standards – Category 1, Standard 1.3; Category 6, Standard 6.4) X. Risk Assessment Report Y. Board Training: Recruitment and Retention; Low-Income Participation – Board Activities and Members; ODOC’s CAA Implementation Manual, Requirement 113 (Organizational Standards – Category 5, Standards 5.7 and 5.9) Z. Head Start/Early Head Start/EHS-Child Care Policy Council Report (Organizational Standards – Category 2, Standard 2.1; Category 5, Standard 5.9) AA. Recognition of April 2019 Employee of the Month: Ruby Gann, Housing Counselor – LDCAA Housing Programs BB. Recognition of Service Awards: Ten Years: Amanda Terrebonne, Care Coordinator – Healthy Start Program Twenty Years: Lisa Engler, Cook – Head Start/Early Head Start Programs Pam Waugh, Program Director – Healthy Start Program CC. Other Reports/Announcements/Correspondence: HHS Communication and Guidance Report; HS/EHS/EHS-CC Program Summary Report; USDA Meals and Snack Report; HS/EHS/EHS-CC Enrollment/Attendance Report; HS/EHS/EHS-CC Data Analysis Report; Notice of Early Head Start-Child Care Partnership Preliminary Non-Competitive Determination; LDCAA’s 51st Anniversary; Notice of Inclusion as a Sub-Contractor in Youth Collaboratory’s 2019 Mentoring Opportunities for Youth Initiative Grant Application; Corporation for National and Community Service Update DD. Consideration, Discussion, and Vote on New Business (Not known about or which could not have been reasonably foreseen prior to time of posting the Agenda. Okla. Stat. Title 25 § 311) EE. Consideration, Discussion, and Vote to Adjourn Posted: _________________________ Date: __________________ Time: __________ 3 Item D Page 1 of 9 LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. 209 NORTH 4TH STREET HUGO, OKLAHOMA 74743 MINUTES BOARD OF DIRECTORS MEETING March 12, 2019 LDCAA HomeOwnership Center - Hugo, Oklahoma The Board of Directors of Little Dixie Community Action Agency, Inc. met in a regular meeting session on Tuesday, March 12, 2019 at 10:09 a.m. The meeting was held at the LDCAA HomeOwnership Center, located at 500 East Rosewood in Hugo, Oklahoma. The meeting was called to order by Chairman Brent Franks. The Invocation was given by Board Member Jimmy Brandon. Roll Call was taken and a quorum was established (18 members present, 7 absent). The following members were present: Jimmy Brandon, Brad Burgett, Clinton Crawley, Tina Foshee- Thomas, Brent Franks, Trilla Frazier, Jim Freeny, Andrea Henkel, Vickie Leathers, Sandra Meeks, Dwight Satterfield, Leah Savage, Wade Scott, David Smith, William Smith, Vicky Wade, Harolynn Wofford, and Marcia Wright. The following members were absent: Kevin Cory, Melissa Cress, Walt Frey, David Hawkins, Sharon Jernigan, Randy Springfield, and Ashley Whisenhunt. In addition, the following LDCAA employees and visitors were present: Macy Self, Olivia Barnett, Sharon Pennell, Sheree Ensley, Johnny Moffitt, Dawn McDaniel, W.F. Grammar, Amber Duncan, Rhonda Teague, Herman Adams, Kathy James, Doris Long, Ashley Gaddy, Dee Dee Atwood, Tonya Finley, Mattie Ferguson, Darla Galyon, Jordan Mack, Stella Dennis, and Rebecca Reynolds. Brent Franks, Chairman, provided the Board with the Finance/Audit/Loan Committee Report. The Finance/Audit/Loan Committee met on March 12, 2019 at 9:10 a.m. The Committee received a status report on all active loans; there were no new loan applications to present. The Committee approved the agency’s Financial Reports for January 2019, and recommended approval of the Financial Reports by the Governing Board. The Committee was presented with the 2017 403(b) Retirement Plan Audit and Form 5500. After review and discussion, the Committee voted to recommend full Board approval of the 2017 403(b) Retirement