NATO UNCLASSIFIED
JUNE 2019 NATO UNCLASSIFIED
STATEMENT OF WORK (SOW)
CP 9A1101 NATO Response Force
(NRF) Assets and Support
Project: 5HQ27106
Passive Force Protection
6 JUNE 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
TABLE OF CONTENTS 1 INTRODUCTION ...... 5
1.1 PURPOSE ...... 5 1.2 SCOPE ...... 5 1.3 DEFINITIONS AND CONVENTIONS ...... 5 1.4 CONTRACTOR’S RESPONSIBILITIES ...... 6 2 GENERAL REQUIREMENTS ...... 7
2.1 PROJECT OBJECTIVES ...... 7 2.2 REQUIRED CAPABILITY ...... 8 2.3 MAIN DELIVERABLES ...... 9 2.4 CAMP LAYOUTS ...... 13 2.5 APPLICABLE STANDARDS ...... 13 2.6 CLIMATIC AND GEOGRAPHICAL CONDITIONS ...... 13 2.7 TERRAIN ...... 15 2.8 PREPARATION FOR OPERATIONS ...... 15 2.9 CAMOUFLAGE AND BLACKOUT ...... 16 2.10 NOISE EMISSION AND AMBIENT NOISE LEVEL ...... 16 2.11 PETROLEUM, OIL, AND LUBRICANTS (POL) ...... 16 2.12 CHEMICAL, BACTERIOLOGICAL, RADIOLOGICAL AND NUCLEAR (CBRN) PROTECTION ...... 16 2.13 CLEANING, DISINFECTION AND DISINFESTATION ...... 17 2.14 COTS/MOTS PRODUCTS...... 17 2.15 OPEN ARCHITECTURE, ACCESS AND USE OF DATA...... 17 2.16 QUALITY OF MANUFACTURING AND MATERIAL ...... 18 2.17 LANGUAGE ...... 18 2.18 ERGONOMICS AND HEALTH AND SAFETY ...... 19 2.19 RISK ASSESSMENT ...... 19 2.20 ENVIRONMENTAL PROTECTION ...... 19 3 SPECIFIC REQUIREMENTS ...... 21
3.1 GENERAL ...... 21 3.2 CONTAINERISED MODULES ...... 22 3.3 EXTERNAL AND INTERNAL PERIMETER SECURITY ...... 32 3.4 DIRECT AND INDIRECT FIRE AND BLAST PROTECTION ...... 37 3.5 ACCESS CONTROL ...... 39 3.6 ELECTRONIC SECURITY SYSTEM ...... 47 3.7 SMALL ARMS AND AMMUNITION (SA&A) STORAGE ...... 60 4 PACKAGING, PACKING AND LOAD DIAGRAMS ...... 68
4.1 OBJECTIVE ...... 68 4.2 PACKAGING AND PACKING ...... 68 4.3 PACKING OPTIMISATION ...... 70 4.4 MATERIAL HANDLING EQUIPMENT ...... 71 4.5 LOAD AND ANCHORING DIAGRAMS FOR CONTAINERS/ RACKS/ BOXES AND AIR PALLETS ...... 71 4.6 DELIVERY, STORAGE AND TRANSPORTATION IN SHIPPING CONTAINERS ...... 72 5 TRANSPORTABILITY ...... 73
5.1 MULTIMODAL TRANSPORT ...... 73 5.2 TRANSPORT BY AIR...... 74 5.3 TRANSPORT BY RAIL ...... 75 5.4 TRANSPORT BY ROAD ...... 76 Page 2 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
5.5 TRANSPORT BY SEA ...... 76 6 INTEGRATED LOGISTICS SUPPORT ...... 78
6.1 GENERAL ...... 78 6.2 EQUIPMENT OPERATIONAL USAGE PROFILE AND EQUIPMENT RELIABILITY REQUIREMENTS ...... 78 6.3 EQUIPMENT AVAILABILITY, RELIABILITY AND MAINTAINABILITY ...... 78 6.4 SUPPORTABILITY...... 79 6.5 IN-SERVICE MAINTENANCE...... 79 6.6 LIFE CYCLE COST ESTIMATE ...... 80 6.7 CONTRACTOR LOGISTICS SUPPORT ...... 81 6.8 TRAINING ...... 83 6.9 DOCUMENTATION PACKAGE ...... 84 6.10 MATERIAL DATA SHEET ...... 86 6.11 SPARE PARTS, PACK-UP KIT (PUK) AND ASSOCIATED LISTS ...... 87 6.12 SPECIALIZED TOOLS AND TEST EQUIPMENT ...... 88 6.13 TRI-DIMENSIONAL (3D) MODELS AND VIEWS ...... 89 6.14 BAR CODING IDENTIFICATION ...... 89 7 TESTING, VERIFICATION AND VALIDATION ...... 91
7.1 GENERAL ...... 91 7.2 TEST, VERIFICATION AND VALIDATION PLAN ...... 91 7.3 FIRST ARTICLE INSPECTION AND TESTING (FAIT) ...... 92 7.4 PARTICULAR TESTING AND CERTIFICATION...... 93 7.5 ARTICLES USED FOR TESTING ...... 93 7.6 CONTRACTOR DOCUMENTATION VERIFICATION ...... 93 8 COMMISSIONING AND ACCEPTANCE ...... 94
8.1 GENERAL ...... 94 8.2 DOCUMENTATION VERIFICATION ...... 94 8.3 CONDUCT OF COMMISSIONING ...... 94 8.4 ACCEPTANCE REPORT ...... 94 9 APPROACH AND METHODOLOGY...... 95
9.1 PROJECT MANAGEMENT PERSON OF CONTACT (POC) ...... 95 9.2 PROJECT IMPLEMENTATION PLAN (PIP) ...... 95 9.3 PROJECT REPORTING ...... 96 9.4 MEETINGS ...... 97 9.5 LANGUAGE ...... 97 10 REFERENCES AND STANDARDS ...... 98
LIST OF ANNEXES
Annex A: Documentation required on Contract Award and Project Schedule Annex B: Documentation Publication Instructions Annex C: Maintenance Plan – Example Annex D: TVV Plan – Validation Matrix Annex E: Material Data Sheet
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Annex F: Bar Coding Annex G: Logistic Support Analysis – Reliability Matrix Annex H: Typical Containers used by NSPA for storage and transportation Annex I: Packaging and packing examples Annex J: Generic template layouts (conceptual) Annex K: List of acronyms
STATEMENT OF WORK REVISION TABLE
Revision Date Page Paragraph Description
00 16.04.2019
01
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1 INTRODUCTION
1.1 Purpose
This Statement of Work (SOW) is based on requirements defined by the NATO Support and Procurement Agency’s (NSPA) Customer. The NSPA shall act as procurement authority and shall manage the implementation of the project until final acceptance.
1.2 Scope
This project includes: Delivery of Passive Force Protection Equipment. Specific packaging for various modes of transport. Packing of the deliverables in shipping containers (provided by others). Logistic support analysis and associated deliverable package including training, codification, documentation, spares and tools. Engineering, testing, verification and validation package for all deliverables including for the logistic support elements and packaging. Information, study, analysis, documentation, certificates, etc. as required. Supply of articles for testing as required. Project Management and Reporting.
1.3 Definitions and Conventions
The following definitions and standards apply throughout the SOW: Unless otherwise stated, all the dimensions are metric. Unless otherwise stated, all temperatures are in degree Celsius. Whenever reference is made to a section or paragraph, the reference includes all subordinate and referenced paragraphs. General requirements apply per default and in addition to any specific requirement. The convention to be used for numbers appearing in textual documents is for a comma to be the thousands separator and a period to be the decimal separator (e.g. 1,365,276.24). The convention to be used for dates appearing in free text (e.g. quoting dates of meetings) is day-month-year (dd-mm-yyyy). Contractor: The entity contracted by NSPA for the execution of the contract associated to this SOW. The Contractor shall be responsible for all the sub-contractor(s) he may involve in the implementation of this project. Page 5 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
Compliance: to provide a compliant solution, the Contractor shall meet or exceed the requirements of this SOW. Each requirement shall be considered individually and in concert with all other requirements and shall be supplemented by the Contractor as necessary in order to provide a fit for purpose solution in accordance with the listed requirements. Certification: Conformance certification documentation from an authorized independent third party. Complete Work: All Works including all Supplementary Works and tasks necessary for the normal completion and functioning of every deliverables of the project, even if it is not specifically mentioned. Fit for purpose: When completed, the Works shall be fit for the particular purposes for which the Works are intended as defined in the Contract. Technical drawing - a precise, detailed and scaled drawing in accordance with applicable international norms (i.e. ISO 128, ISO 129, ISO 5455, inter alia). Dimensions of most significant features are mandatory. Drawings shall also include explanation text, legend and keynotes. TEU – Twenty-foot Equivalent Unit: A standard container size that can be loaded and sealed onto ships, railroad cars, trucks, and aircrafts. The dimensions of a TEU for the purpose of the SOW are 20 ft (length) × 8 ft (width) × 8 ft (height). Aircraft pallet: if not otherwise stated, correspond to 463 L system.
1.4 Contractor’s responsibilities
The Contractor shall be responsible for the complete work as specified in this SOW, including the design, manufacturing and the performance of all equipment provided, the documentation, obtaining certifications and any testing required. The Contractor shall supplement this SOW in order to provide a fully integrated and functional fit for purpose solution in accordance with the listed requirements. The Contractor shall demonstrate that all the design, equipment and materials are “fit for purpose” under all the conditions specified in this SOW by use of drawings, testimonials, certifications, test results and/or other documentation. The Contractor shall deliver a product conforming to all applicable regulations at the date of delivery/ registration. The Contractor shall formally submit a request for any deviation to the requirement of this SOW, including for improvement. These requests shall be registered and will be subject to approval by NSPA. If the contractor is unable to comply with the technical requirements or if he considers that an improvement should be made, a request for deviation permit or concession is to be submitted to NSPA for approval
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2 GENERAL REQUIREMENTS
2.1 Project Objectives
The Contractor shall furnish to NSPA Passive Force Protection Systems in accordance with the requirements in this Statement of Work (SOW). These systems are intended to provide force protection to rapidly deployable headquarters for NATO military forces over a wide range of geographic environments and climatic conditions. Accordingly, the solution proposed shall provide flexibility and modularity, shall be agile yet heavy duty and capable of performing under difficult climate and terrain conditions with minimum support. When not deployed on mission, the equipment will be stored inside warehouses or used for exercises. This equipment shall be: a) Compatible with additional elements not included in this SOW but that shall be considered for the design and/ or selection of the deliverables of this SOW. b) Stored outdoor inside shipping containers. c) Configured and loaded quickly for a specific mission by skilled soldiers (readiness: 5 days). d) Composed of camp modules that can be used independently or combined depending on the mission. e) Transported by road, rail, sea, and air, including on Heavy Cargo Units (HCU-6/E – 463L System) limited in weight to 3,600 kg and inside shipping containers limited to 3,600 kg and capable of being loaded Roll-On/ Roll-Off (RO/RO) and Lift-on, lift- off (LO/LO). f) Deployed on exercises for short periods each year and/or deployed on military operations as required (2 exercises/ year, up to 8 weeks long including set-up and teardown, 24/7). g) Setup and teardown by muscular effort and with the support of forklifts provided by NSPA. h) Available for use 24 hours per day with minimum maintenance under harsh field conditions during operations typically lasting 6 months but that could extend up to one year. i) Prepared for storage, stored and re-used through a series of exercises and field deployments, with only minimum refurbishment between uses. j) Deployed and maintained by soldiers with basic skills during exercises and operational periods and maintained by skilled tradespersons when not deployed, in accordance with the Contractor’s recommended logistic support programme. k) Designed, manufactured, and supported in consideration of the Contractor defined maintenance programme that shall provide 20 years of service life. l) Safe in any conditions. m) Used to provide reliable force protection, for all camp activities. Page 7 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
2.2 Required Capability
Force protection assets shall be provided to support one thousand eight hundred (1,800) people, equivalent to two 600-man and two 300-man camp modules. Options are included to increase this requirement to a total of 2,700 people, equivalent to one 1,500-man, one 600-man and two 300-man camp modules. The equipment, packaging and packing solution shall be designed to support numerous deployment scenarios that are not all specified hereafter, but at the minimum the following shall be achievable, preparation for deployment being limited to five (5) calendar days: 2.2.2.1 Deployment of one (1) or two (2) 300-man camps. 2.2.2.2 Deployment of one (1) or two (2) 600-man camps. 2.2.2.3 Deployment of one (1) 600-man camp growing, up to a 1,800-man camp. The deployments of these camps shall be possible concurrently, within the limits resulting from the quantities specified. The passive force protection (FP) equipment provided shall correspond to the generic camp layouts (see Annex J) and in consideration of the tented buildings and containerised facilities at risk (e.g. Dining Facility) as well as the overall camp area. Threat. The threat level faced by the deployable camps is assessed as being “High” and the FP shall be designed to provide protection against: 2.2.5.1 Sabotage, espionage, and criminal activities including disruption by political activists. 2.2.5.2 Physical attack including: a) Direct fire from small arms including 7.62 mm D15 and Rocket Propelled Grenades (RPG-7 HEAT)1; b) Indirect fire from 81mm mortars and 107 mm rockets; c) Improvised Explosive Devices (IED) with TNT equivalents: 10 kg Suicide Vest Improvised Explosive Device (SVIED), 25 kg Placed IED, and 500 kg Vehicle Borne IED (VBIED). Phasing of FP. FP material is heavy and bulky and therefore a phased approach will be adopted with only the proportion of the equipment being deployed immediately. 2.2.6.1 Phase 1. This phase will include the first deployment of triple concertina wire around the perimeter. Inside one layer of Gabion Wall (2.2 m high) will be constructed with video surveillance cameras mounted on it. Elevated sangars will also be deployed.
1 HEAT (High Explosive Anti-Tank) rounds (e.g. PG-7VL version 93 mm) most widely used anti-armor weapon in the world.
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2.2.6.2 Phase 2. The chain link security fence, with cover from view screens will be constructed with the Intrusion Detection System mounted on it. A smaller Gabion wall (1 m high) will be placed onto the already constructed one to increase height. The triple concertina wire will remain in place. Overhead protection bunkers will be erected.
2.3 Main Deliverables
The following sets of equipment and logistic support elements shall be provided to support the camps as listed in Table 2.1. The split of equipment per camps is described further in the SOW.
Firm Quantity No Description Comments Quantity in Option 1 Triple-strand Concertina fence, lm 8,900 1,100 2 Rapidly deployable system (trailer), ea 3 4 3 Security Fence, lm 5,000 500 4 Fence Posts, ea 1,700 170 5 Barbed wire, lm 5,000 500 6 Concertina wire (incl. for training camp), lm 6,400 1,000 7 Cover-from-view screen, ea 4,000 400 8 Anchorage screws (fence posts), ea 1,700 170 9 Ancillary equipment for anchoring, set 4 1 10 Training camp temporary fence, lm 1,400 1,000 Vehicle and Pedestrian Gates for training 11 4 2 camp, set 12 Blast protection gabions (WxH) 2.1x2.2 m 2,320 2,100 13 Blast protection gabions (WxH) 1.0x1.0 m 3,520 4,400 14 Overhead protection bunkers, ea 11 6 15 Elevated sangars, ea 14 6 16 Vehicle movement control barrier, ea 72 36 17 Speed Bumps, ea 60 20 18 Traffic Pylons, ea 150 50 19 Pedestrian gate, ea 11 8 20 Vehicle Gate, ea 23 5 21 Vehicle Arrestor Barrier (K8 ), ea 2 4 Containerised Access Control Module, 22 6 4 CACM, (exp. Bicon or 2xBicons), ea
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Firm Quantity No Description Comments Quantity in Option 23 Turnstile Tricon 16 4 Small Arms and Ammo (SA&A) Storage 24 8 10 containers, set 24.1 SA&A Storage container 1 1 24.2 Sunshade system for TEU 1 1 25 Perimeter Intrusion Detection System, PIDS 25.1 PIDS 600-man camp, set 2 25.2 PIDS 300-man camp, set 2 Video Surveillance and Analysis System, 26 VSAS 26.1 VSAS 600-man camp, set 2 - CCTV bullet-type camera, ea 12 8 - PTZ camera, ea 11 7 - Three-camera Junction Box, ea 9 8 - Digital Video Recorder, ea 2 6 - UPS, ea 1 15 - Cabling, set 1 1 26.2 VSAS 300-man camp, set 2 - CCTV bullet-type camera, ea 6 2 - PTZ camera, ea 11 4 - Three-camera Junction Box, ea 9 2 - Digital Video Recorder, ea 2 2 - UPS, ea 1 10 - Cabling, set 1 1 27 Access Control System, ACS 27.1 - ACS 600-man camp, set 2 27.2 - ACS 300-man camp, set 2 28 Public Address System, PAS 28.1 PAS 600-man camp, set 2 - Indoor speakers, ea 40 40 - Outdoor speakers, ea 2 1 - Outdoor speaker mounts, ea 2 1
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Firm Quantity No Description Comments Quantity in Option - Amplifier, ea 2 2 - Microphone, ea 1 1 - UPS, ea 1 4 - Cabling, set 1 1 28.2 PAS 300-man camp, set 2 - Indoor speakers, ea 20 10 - Outdoor speakers, ea 1 1 - Outdoor speaker mounts, ea 1 1 - Amplifier, ea 1 1 - Microphone, ea 1 1 - UPS, ea 1 3 - Cabling, set 1 1 Electronic Security System Integrated 29 Command & Control, Camp Security Operations Centre, CSOC 29.1 CSOC 600-man camp, set 2 - IDS, VSAS, ACS Servers, PAS Control 1 unit, set - CSOC work positions, set 1 - 28” monitor, ea 4 - UPS, ea 1 1 29.2 Fibre Optic Cabling, Connectorisied, 600-man 2
camp set - Fibre Optic Cable – 50 m 20 10 - Fibre Optic Cable – 100 m 10 5 - Fibre Optic Cable – 200 m 5 2 - Fibre Optic Cable Reeling Machine 1 1 - Fibre Optic Cable Coupler 10 10 29.3 230V, 16A Power Cabling, Connectorisied, 2 600-man camp, set - Power Cable – 15 m 25 10 - Power Cable – 30 m 25 10 29.4 CSOC 1,500-man camp, set 1
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Firm Quantity No Description Comments Quantity in Option - IDS, VSAS, ACS Servers, PAS Control 1 unit, set - CSOC work positions, set 1 - 28” monitor, ea 4 - UPS, ea 1 29.5 CSOC 300-man camp, set 2 - IDS, VSAS, ACS Servers, PAS Control 1 unit, set - CSOC work positions, set 1 - 28” monitor, ea 4 - UPS, ea 1 1 29.6 Fibre Optic Cabling, Connectorisied, 300-man 2 camp, set - Fibre Optic Cable – 50 m 15 10 - Fibre Optic Cable – 100 m 8 5 - Fibre Optic Cable – 200 m 2 - Fibre Optic Cable Reeling Machine 1 1 - Fibre Optic Cable Coupler 5 5 29.7 230V, 16A Power Cabling, Connectorisied, 2 300-man camp, set - Power Cable – 15 m 20 5 - Power Cable – 30 m 20 5 Packaging: Re-useable storage As To be defined by the 30 containers/crates required Contractor As To be defined by the 31 Special tools required Contractor As To be defined by the 32 Spare part package required Contractor 33 Training 33.1 Training package 1 33.2 Training session 1 34 Documentation package 1 35 Testing/ verification/ certification 1
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Firm Quantity No Description Comments Quantity in Option 36 Project Management, Travel on Duty (TDY)
Table 2.1: Overall requirements
2.4 Camp Layouts
The generic camp layouts (conceptual) for the 600-man camps for the Joint Task Force HQ (JTF HQ) and Joint Logistic Support Group (JLSG) and for the 300-man camps for Training and for NATO Airborne Early Warning (NAEW) staff as well as for the 1,500- man increased JTF HQ are depicted at Annex J.
2.5 Applicable Standards
The equipment shall be built in conformity with European standards when such standards exist (see also para.10) and with the regulation applicable in Italy where the equipment will be stored and maintained. Any other requirement or solution proposed differing from these requirements shall be addressed to NSPA for decision. Dangerous Goods Regulations. The packaging of the FP material shall comply with the appropriate regulations of ADR, IMO and IATA. All containers shall meet the structural specifications associated with 1C, 1D and 1 E shipping containers as outlined herein. Where modifications are made to allow human occupancy inside the containers, they shall concurrently adhere to building and construction standards generally associated with occupant health and safety.
2.6 Climatic and Geographical Conditions
The equipment will be deployed in a wide range of Geographic Environmental & Climatic Conditions including artic, desert, jungle, with operating temperature ranges between -30°C to +49°C, with associated wind, snow, dust, sand, saltwater and waterproofing requirements. Further to this, during transport and storage, they will be exposed to the local environmental conditions and therefore shall be prepared to withstand the conditions. The equipment and packaging shall be selected accordingly. The Contractor shall provide all items specifications and recommendations to deal with high humidity and extreme hot and cold temperatures. Climatic and Geographic Conditions are based on Allied Environmental Conditions and Test Publications (AECTP 200 (Edition 4)) for the range of A1 to C1 Climatic Zones. The equipment described in this SOW shall be capable of remaining functional under these environmental conditions. Testing procedures as per AECTP 300 (edition 3) shall apply.
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Elevation. The equipment shall be capable of effective operation over a variety of terrain at altitudes up to 2,000 m over sea level, and without de-rating up to 1,000 m over sea level. Temperature and Humidity. The equipment shall be designed to ensure operations at all environmental conditions with ambient peak temperature and relative humidity values as defined in AECTP 200/4 for zones A1 - Extreme Hot Dry, B2 – Wet Hot, and C1 – Intermediate Cold. The equipment must be capable of sustaining effective operations in ambient temperatures ranging between -30°C and +49°C (-33°C to +71°C for storage and transport). It shall be possible by personnel equipped with arctic clothes and mittens to set-up, operate and teardown the equipment. To be transportable by aircraft, the equipment, including all subcomponents, shall be packaged to withstand temperature extremes ranging from -40°C (rapid decompression at high altitude) and +49°C without posing a hazard to the aircrew or aircraft. Wind. The equipment will be subject to exposure to steady winds of up to 120 km/h and gusts up to 140 km/h coming from any side. This shall not result in loss of serviceability. It shall be possible to set-up and teardown the equipment under winds up to 40 km/h. Waterproofness. The equipment shall be designed to remain waterproof, operational, and safe under rain falls, snow or hail combined with winds. Sand and dust. The equipment shall be designed not require heavy maintenance actions caused by wind carrying up to 1.0 g/m3 of dust and sand. Ice and snow. Ice accumulation and snow loads shall not damage or prevent the equipment from functioning. All equipment used outdoor shall resist to minimum 100 kg/m2 snow and ice accumulation. Specific procedure for clearing the snow between storms are acceptable. Solar radiation. The equipment shall resist to UV exposure and to an irradiance of 1120 W/m2. Fungus. The equipment shall be fungus resistant or shall have been permanently treated to resist fungus. The equipment shall be suitable for operation and storage in tropical area. Material shall only develop “trace” when tested in accordance AECTP 300/3 test method 308. The equipment shall also withstand disinfection. Humidity: Electric and electronic equipment/ components shall be tropicalized. All metallic parts shall resist to salt fog exposure for extended period including during storage. Certificate of Environmental Compliance. The Contractor shall provide a certificate stating that the equipment proposed is compliant with the environmental requirements of this SOW. This certificate shall also explain on which ground the Contractor can claim his compliance. Recommendations to deal with particular environmental conditions shall be provided in the documentation. Page 14 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
2.7 Terrain
The equipment provided shall be appropriate for being moved, setup, operated, and teardown on various terrain types as follows: 2.7.1.1 Uneven with minor obstacles, with bumps and depressions up to 10 cm high or deep. 2.7.1.2 Hard (concrete, asphalt…). 2.7.1.3 Soft (sand, gravel). 2.7.1.4 Frozen. 2.7.1.5 Ground of different consistencies: turf, compacted soil, soft up to 10 cm depth, ground only or ground mixed with stones. 2.7.1.6 Inclined up to 5% in any direction. 2.7.1.7 Covered with snow, mud and ice. The terrain selected for installing the camp shall in every case be easily accessible to vehicles
2.8 Preparation for Operations
The equipment shall be stored and packed ready for operation and the preparation shall be limited to basic inspections and works before deployment (subject to regular scheduled maintenance). There shall be no specific equipment pre-preparation for deployment to any of the climatic zones described in this SOW. The equipment will be deployed inside shipping containers as stored, and/or unloaded from the containers to be packed on aircraft pallet (463L system), and/or unloaded from the containers to be packed in logistic vehicles. These transfers as well as multimodal transport (road, rail, air and sea) may occur during the same deployment. Therefore, the equipment and associated packaging shall be designed, labelled and tested to meet all transportation methods in accordance with the ADR, IMO and IATA regulations for shipping. The solution shall be one, meeting the requirements of all three of the regulation bodies and be compatible with the air transport by military aircraft as specified in para. 5.2. Once on site, the equipment shall be capable of fast and easy unpacking and assembly in accordance with the technical specifications of this SOW by soldiers with limited training and with minimum supervision. All components shall be capable of being set up without specific tools and without requiring any external logistic support. Where special tools or equipment are inevitable, they shall be provided (excluding Materiel Handling Equipment, MHE). At the end of the deployment period, the equipment shall be capable of being prepared and packed for redeployment in an equally easy and rapid manner in accordance with the technical specifications of this SOW.
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All set up, teardown, preparation for transport and packing instructions shall be detailed in the documentation.
2.9 Camouflage and Blackout
Camouflage: There shall be no shiny, reflective, bright colour or light visible on the equipment when camouflage is required, this applies during transit, transport and operation. When surfaces cannot be treated by painting, an alternative solution shall be provided (i.e. protection by a specific cover). Blackout: When the camp is operated in the most critical conditions regarding light emission, there shall be no light visible within 100 m (naked eye) or within 300 m (night vision goggles) including during personnel entering/exiting of any containerised facility. For the containerised facilities, this shall be achieved with an automatic light switch-off engaged by the door opening operation. It shall be possible to turn this feature “on” or “off” when required with a switch located near the entrance door. This shall be tested in accordance with a military approved procedure, the report shall include photographs taken with a camera coupled with an Image intensifier at each 45 degree marker along the 300 m circle surrounding the equipment tested. Blackout shall be ensured from any direction for any equipment provided under this project. Contractor shall be responsible to blackout every equipment/item provided, including COTS solutions.
2.10 Noise emission and ambient noise level
While the noise emitted by each piece of equipment shall be individually limited (refer to specific requirements), the solution provided and installed in accordance with the layouts specified shall ensure that the ambient noise inside the facilities is limited in accordance to their intended use. The ambient noise shall be limited to permit person to person communication at various distances depending on the function of the facility and telephone communication. When all pieces of equipment are working in concert (HVAC, Servers, Workstations, etc.) and in the noisiest operating conditions, the ambient noise inside the facilities shall be limited to 65 dB(A) from 0.7 to 2.0 m high.
2.11 Petroleum, Oil, and Lubricants (POL)
The Contractor shall use POL as defined per NATO. The documentation shall identify each POL item with its associated NATO reference. For the initial delivery the Contractor shall ensure and certify that the POL used are fully compatible with the POL used by NATO.
2.12 Chemical, Bacteriological, Radiological and Nuclear (CBRN) Protection
There is no requirement for CBRN protection. The equipment shall however resist to CBRN exposure and shall remain operational after decontamination including hot water and steam up to 120°C. Page 16 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
It shall also be possible operating and shutting down all pieces of equipment of the camp for personnel equipped with CBRN personal protective equipment (PPE). Specific procedures that shall apply to prepare/protect the equipment before proceeding to decontamination shall be included in the documentation.
2.13 Cleaning, disinfection and disinfestation
Movement restrictions apply to equipment crossing national territories and/ or regulated areas. Preventing soil, plant pest, animal disease, viruses and undesirable species movement across borders are among others reasons for these restrictions. It shall be possible to clean, disinfect and disinfest the equipment that shall remain operational after treatment. This applies to deployment and redeployment and if there are exceptions for redeployment (i.e. gabion walls) they can be accepted when duly justified. Specific procedures that shall apply to prepare/ protect the equipment before proceeding to cleaning, disinfection and disinfestation shall be included in the documentation. Specific procedures that shall be implemented before/ during teardown and packing of the equipment shall be included in the documentation.
2.14 COTS/MOTS Products
NSPA expect high quality products that represent the best affordable technology that is available from NATO nations. Requirements shall be met with Commercial of the Shelf (COTS) or Military of the Shelf (MOTS) tested and proven to be reliable for the conditions described in this SOW. Functions that are standard on the commercial/military product proposed shall be provided even if not specifically required in this SOW. Where purpose-built components are required to meet the demands of the SOW, these components shall be identified, fully tested, and certified.
2.15 Open Architecture, Access and Use of Data
The equipment provided will have a lifespan of 20 years. During this timeframe, the User or a third party shall not encounter any restrictions for maintaining, upgrading and integrating new components to the delivered products. Interoperability with other NATO forces during exercises or missions or with future equipment that might be acquired to support or extend the ICE is also critical. The purpose of having an opened architecture and full access and right to use data and any relevant information is to reduce the risk of integration and the cost of ownership. Openness is defined as the use of published and freely available standards to define software and hardware interfaces, in order to allow a common approach to be taken.
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An open standard has no barriers to implementation by a third party. Open standards facilitate rapid replacement and upgrade of equipment as required. Open standards shall be used for this project. Standards adopted are expected to be enduring. The Contractor shall design and select the equipment in order to comply with these requirements and shall provide all information required with the equipment/ document package.
2.16 Quality of Manufacturing and Material
All parts and accessories shall be constructed and finished in a workmanlike manner with particular attention given to removal of burrs and sharp edges, accuracy of dimensions, thoroughness of soldering, welding, painting, alignment of parts and assemblies, and the tightness of screws, bolts, etc. The design shall be such that no part will work loose in service and after transportation, including the parts stored in boxes. Only new material shall be used to fulfil this contract. The equipment shall be based on the latest model of the manufacturer’s standard commercial/military product. External and all visible components shall be monotone bronze green in colour in accordance with RAL 6031 - matt finish (gloss to be determined after contract award) if not otherwise stated. Coatings shall level out to an adherent, continuous and uniform film without runs, wrinkles, streaks, or areas of no film. There shall be no evidence of surface rust and the finish shall be free from blistering, peeling and chips. Dissimilar metals shall be electrically isolated from one another to minimize or prevent galvanic corrosion. The equipment will be utilized in locations and environments were one or more of the following may be prevalent: high humidity, salt spray, de-icing agents, gravel impingement, atmospheric contamination and temperature extremes. Only normal washing, scheduled maintenance and repair of accidentally damaged areas (not resulting from intended use, normal wear or a deficiency in design, material or manufacturing) shall be necessary to maintain the effectiveness of the corrosion protection. There shall be no visible markings on the equipment except the ones required for a specific purpose.
2.17 Language
Language use for the project shall be English. Any documentation, data plate, marking, software and so forth shall be provided in English language if not otherwise stated or required for a specific purpose. Proficiency level 3+ (plus) is required as per STANAG 6001-Atrain p-5.
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2.18 Ergonomics and Health and Safety
Ergonomics and health and safety shall be considered for all phases of the equipment life cycle and under the environmental conditions specified in this SOW. The solution proposed shall comply with the best practices applicable in that field. It shall be possible deploying, operating and maintaining the equipment for personnel equipped with artic clothes and mittens The Contractor shall be responsible to obtain the expertise in order to validate the design proposed. The Contractor shall perform all the required analysis and provide a report demonstrating the compliance of the solution proposed. This report shall also list shortfalls with explanations if applicable. The solution provided shall comply with: 2.18.4.1 MIL-STD 1472G Design Criteria standard – Human Engineering. 2.18.4.2 Hygiene, health and safety prescriptions and laws applicable in Italy. The equipment shall not have any inherent safety hazards associated with, but not limited to, its stowage, storage, transportation, assembly/disassembly, erection/strike, start-up, operation, packing/unpacking, maintenance, or repair. The equipment and the materials used in its fabrication shall not generate safety or health hazards.
2.19 Risk Assessment
The Contractor shall perform a Risk Assessment to identify the potential hazards that the user may encounter while using the equipment in the context and the various conditions specified in this SOW. This analysis shall consider the equipment, components, environment and the different phase of the life cycle. All potential risks shall be listed and action implemented for mitigation. The remaining risks, as well as the equipment use limitations shall be included in the documentation and shall be highlighted during the training.
2.20 Environmental Protection
The Contractor shall take all reasonable and practical measures to protect the public and NSPA/NATO against accidents, to safeguard the environment and apply the best practices available in that field. The Contractor shall maintain and make available upon request by NSPA: 2.20.2.1 A copy of his environmental management system policy. 2.20.2.2 Licenses and permits issued by the relevant authorizing authorities.
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The Contractor shall be in compliance with, as a minimum, the following legal requirements: 2.20.3.1 European Union (or equivalent from a non-EU NATO country) environmental protection regulations and the national implementation references (i.e. law, regulation) pursuant to the EU Directives. 2.20.3.2 NATO STANAG 7141, where applicable. The Contractor shall fulfil all of the regulatory compliance obligations and the environmental protection requirements indicated above and supply an “Environmental Protection Declaration of Conformity” showing compliance to the requirements and applicable laws and directives. The design shall consider the environmental impact of the equipment during its life cycle including disposal, and the documentation shall provide the appropriate recommendations to the user. The use of hazardous material shall be avoided when a non-hazardous alternative is available. All material and components shall be free of ozone depleting substances in accordance with Regulation (EC) 1005/2009.
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3 SPECIFIC REQUIREMENTS
3.1 General
The Contractor shall be responsible for providing a completely integrated force protection system in which all the different component parts work together. These systems shall be based on the design concepts developed by NSPA. All components in accordance with the technical specifications of this SOW, shall be robust, high quality items that emphasise effectiveness in operation, low maintenance, speed of setup and disassembly, and simplicity of use. The equipment shall be capable of operating at its design performance for up to one year without component failure or servicing that cannot be provided by the users in the field. Depot or vendor support will unlikely be available during that period. The equipment shall be returned to preservation and storage at the end of each deployment, after undergoing a maintenance period specified in the Contractor’s maintenance plan. The equipment will be provided to serve the following camps: a) JLSG Camp: 1 x 600-man camp module. b) JTF HQ Camp: 1 x 600-man camp module. c) Training Camp: 1 x 300-man camp module. d) NAEW Camp: 1 x 300-man camp module. e) Items in Option could be provided to cover the needs of an increased JTF HQ 1,500 man camp and to several other camps including camps not listed in the present SOW.
Time for container setup/teardown and (un)loading. The build and teardown times are very important, therefore the Contractor shall design the containerised modules and packing system for storage and transportation with this in mind. The systems shall allow for ease of accessibility for assembly, and the redeployment packing of the equipment. The packaging shall be of lightweight design, durable and strong for the transportation methods already stated. The approximate (un)packing times per container are:
Containerised module Storage container Maximum three (3) people Maximum two (2) people including at Workforce/MHE including at least one (1) trained least one (1) trained person* with person* with one (1) Forklift. one (1) Forklift. Setup/Unpacking Maximum 30 minutes Maximum 15 minutes Teardown/ Re- Maximum 40 minutes Maximum 20 minutes packing * Trained person: A person trained and familiar with the equipment.
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Installation 3.1.5.1 The equipment shall ensure fast and easy assembly and disassembly by soldiers with limited training (according to the training as stated at para. 6.8) and minimum supervision. Where special tools are required, they shall be identified and provided with the equipment. 3.1.5.2 All containerised modules shall be able to be lifted and moved with a forklift with a 3.6-ton lifting capacity at 1.2 m distance (provided by others) and with a crane or container handler individually. When coupled to form one TEU, the set shall function as a standard certified ISO container type 1C. The container frames shall be prepared for and able to withstand handling by this equipment without damage. When coupled and loaded, it shall be possible lifting the tricons with a forklift, using the forklift pockets of the central tricon. 3.1.5.3 All containers when coupled into a TEU are subject to off road movement by the military Deployable Rapid Operations Platform System (DROPS) for container handling, using the ISO corners. It is important that the internal fittings, packaging, and dunnaging withstand such conditions, in particular the steep angle of loading and unloading, as shown in the schematic below:
3.2 Containerised modules
General 3.2.1.1 The containerised modules provided shall be of the following types:
Fully Length, Width, Height, Description Type Loaded, mm mm mm kg
Containerised Expandable Bicon, Less than Access Control or two linked 2,991 2,438 2,438 3,600 Module Bicons, 1D
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Less than Turnstiles Tricon, 1E 1,969 2,438 2,438 3,600
Small Arms & Less than Ammunition Bicon, 1D 2,991 2,438 2,438 3,600 storage
3.2.1.2 The Containerised Access Control Module (CACM) shall consist of one expandable Bicon (to reach TEU length) or two linked Bicon (1D type) containers, coupled by connecting/extension kit (channel) with the 2,438 mm ends thus providing a conducive working area (see para. 3.5.5 below). 3.2.1.3 The Turnstiles Tricon container shall integrate two turnstiles turning in both directions, as required (see para. 3.5.6 below). It will be part of the camp Access Control System. 3.2.1.4 The Small Arms and Ammunition (SA&A) storage Bicon containers shall integrate equipment to provide protected and air conditioned space for the storage and transportation of small arms and ammunition (see para. 3.7 below). 3.2.1.5 The containerised modules shall operate as a “turn-key” facility following only the simplest of interconnection and erection. The Contractor shall provide design drawings depicting internal layout of each container type. 3.2.1.6 The structural reliability of container components that are not integral to the container, such as levelling legs, anchoring systems, supplementary weather tie downs, and other structural parts shall be demonstrated by the Contractor as conforming to the SOW requirements by the use of structural design calculations taking into account all of the climatic and geographical conditions listed under para. 2.6. The Contractor shall provide the design drawings depicting the mechanical and electrical layouts for the containerised modules.
Exterior Shell 3.2.2.1 The exterior shell shall be fully water tight and withstand a spray test without any sign of infiltration. The test shall be performed according to ISO 1496-1: A stream of water applied on all exterior joints and seams of the container from a nozzle of 12,5 mm inside diameter, at a pressure of about 100 kPa. 3.2.2.2 The exterior roof shall be arched “up” so that no rain or melt water is able to collect. Run off water must be prevented from running or dripping over the doors. 3.2.2.3 Forklift pockets. The containers shall be fitted with one set of standard forklift (FL) pockets on each side and each end (4-way FL pockets). The FL pockets shall meet the dimensional requirements defined in Annex C to ISO 1496-1 and the table below. They shall pass completely through the base structure of the container so that lifting devices may be inserted from either end/side. The bottom face of the forklift pocket shall be reinforced in the first 200 mm on each side to a thickness of 12 mm, to resists the use of the DROPS. Page 23 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
Bicon, type 1D Tricon, type 1E
End FL Side FL End FL Side FL pockets pockets pockets pockets
Width, mm 368 368 368 368
Height, mm 116 116 116 116
Centre to centre, mm 900 2,050 900 900
3.2.2.4 Corner fittings. The corner fittings of the containers shall be as specified in ISO 1161 and be able to provide horizontal coupling between containers.
Walls, roof and ceiling 3.2.3.1 Exterior Walls and Roof. The external walls and roof shall be made of metal sheets. The design shall be such that there will be no water retention on the roof, no water running or retention on doors/openings and external connections. Drainage shall be included to prevent runoff onto doorways, and operating components such as HVAC equipment. 3.2.3.2 The walls’ and roof’s strength shall be in compliance with ISO 1496-1 requirements. 3.2.3.3 Exterior envelope (except the Turnstile Tricon) shall be insulated with rigid material that ensures heat conduction (U value) of not higher than 0.37 W/m²K. Walls and ceiling shall contain at least 60 mm of this material. 3.2.3.4 Interior walls and ceilings shall be sheeted with stainless steel at least 0.5 mm thick, or with aluminium at least 0.8 mm thick, finished with an appropriate coating (i.e. PE, PVDF, Polyester). 3.2.3.5 Where walls and ceilings are used to conceal electrical services, full weatherproofing and insulation shall be maintained. The services must be accessible for repair and maintenance and the services channel and access panels shall be sufficiently reinforced that they do not become a point of failure should damage occur.
Floors 3.2.4.1 Floors (except the Turnstile Tricon) shall be insulated with rigid material that ensures heat conduction of not higher than 0.37 W/m²K. Floors shall contain at least 60 mm of this material. 3.2.4.2 Where floors are used to conceal electrical services, full weatherproofing and insulation shall be maintained. The services must be accessible for repair and maintenance and the services channel and access panels shall be sufficiently reinforced that they do not become a point of failure should damage occur.
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3.2.4.3 Floors shall be sheeted with stainless steel or aluminium at least 3 mm thick. They shall be anti-slip, corrugated or diamond pattern plate, with no penetrations. Panel joints shall be welded to avoid water penetration to under layers. 3.2.4.4 The floors shall be flat with only a minimal sill at the door frame and easy to clean and disinfect. 3.2.4.5 To facilitate securing of packages to-be-loaded into the Bicons, recessed or semi- circular load securing rails shall be installed on the floor at appropriate locations (see an example of possible solution with airline cargo rail below). The stud fittings shall be with a minimum working load of 250 kg.
3.2.4.6 Floor load resistance: minimum 300 kg/m².
Finish 3.2.5.1 Coatings shall level out to an adherent, continuous and uniform film without runs, wrinkles, streaks, or areas of no film. Any coating damaged during assembly, examination, or transportation shall be touched up. There shall be no areas where rust can accrue. Finish shall be free of blistering, peeling and chips. 3.2.5.2 Steel and iron material used for container elements shall be permanently protected against corrosion (protection time at least 15 years) before assembly and painting, e.g. via galvanisation or equivalent method (EN 12944). 3.2.5.3 Base paint shall be anti-corrosion Zink-reach primer with approx. thickness of 80 µm and topcoat with an approx. thickness of 80 µm with a total thickness of approx. 160 µm to comply with the requirements of ISO 12944 for a C3 class corrosive environment and High durability (15+ years to first maintenance). 3.2.5.4 Topcoat painting shall be performed on the fully assembled modules so as to prevent mismatch of colour shading unless NSPA approve other control techniques. 3.2.5.5 Where stainless steel is used it shall qualify as AISI Type 304 Stainless Steel.
Panel Joints and Penetration 3.2.6.1 Panel joints, including those in corners and around electrical openings shall be sealed against moisture penetration 3.2.6.2 Panel joints and seals must be completely “scrub-able” such that with routine cleaning there is no build-up of mould or bacteria during normal operations or during periods of prolonged storage. 3.2.6.3 Penetrations through or into the panel shall be cleanly cut without burrs or other rough edges. The hole in the panel must be reinforced to ensure:
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a. The hole does not present an area of weakness for further elongation; b. The area of the hole does not present an area of weakness for skin collapse or dinting; c. The panel insulation is not disturbed except that area directly behind the penetration. 3.2.6.4 Any penetration must be thoroughly sealed and weather proofed, or be fitted with a temporary weather proof plug that, when removed, remains attached to the container or is placed in purpose built holder designed for that items.
Caulking and Sealing Compounds Caulking compounds shall be solvent free silicone sealers that shall last the life of the containers. The colours of these sealers shall match the colours of the background materials since the silicone sealers are not expected to hold a painted finish. Urethane foam sealants may also be used to patch and seal insulation as long as the foam is covered with a fire retardant material.
Entrance Doors 3.2.8.1 Entrance doors shall be installed in the containers. 3.2.8.2 The CACM Bicons shall be equipped with doors situated on one of the side container’s walls (see para. 3.5.4 below). There shall be no standard pair of doors equipped with two sets of locking gear system at the container ends. 3.2.8.3 These CACM doors shall: a. Have a door structure made of steel or aluminium welded frames. The moving and fixed frames shall be finished in oven baked polyurethane powder coating to match the container exterior. b. Be a single leaf doors (nominally 900 x 2000 mm) which match the container in both construction and finish (incl. insulation) and shall be fitted with neoprene based rubber weather-stripping. c. Have operating grills of the Contractor’s design in the bottom one-third of the door. These grills must include a permanently fixed mosquito screen, a manually operated shutter that will allow air to enter the container when open and a dust filter easily accessible from inside. When closed the grill must be completely weather proof and must not allow light to be visible from the exterior. d. Be provided with 3 each adjustable heavy duty hinges. The handles shall be steel, lever type. Doors shall be fitted with a door latch with a padlock hasp and a heavy duty door closer. It should be possible to fix the door in opened position. All door hardware must be suitably recessed to allow the doorways to meet ISO container shipping requirements. e. Have an emergency opening from inside. 3.2.8.4 The SA&A storage containers shall be provided with a door opening at one end and two doors. The doors shall be capable of swinging 270 degrees when fully opened
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and to be securely fastened in the open or closed position. Each door shall be equipped with two sets of locking gear system. The design shall allow the right door to be opened before the left, and customs seal and padlock provisions shall be made on each locking handle retainer to cover the sealed area. 3.2.8.5 The Turnstiles Tricon containers shall be provided with a door opening at both 2,438 mm ends and lockable galvanised solid steel roller shutters at each end. The shutters shall be powder coated and manually operated, capable of rolling completely up to provide normal passage. The shutters shall be fitted with an integrated/installed secure lock (with 3 each keys) to be locked in close position and able to be secured when fully opened. No screws shall be accessible from the outside.
Windows 3.2.9.1 The CACM Bicons assembly shall have two fixed windows at the front end, two fixed windows at the side wall where the Turnstiles Tricon will be located and one fixed window at the opposite side (see conceptual drawing at para.3.5). 3.2.9.2 The windows shall be non-operating (fixed), sealed, and of high quality, robust, clear float, ballistic glass. The ballistic glass shall have a level of protection BR4 or higher according to EN 1063. 3.2.9.3 The windows will be with approx. dimensions (LxH): 800 mm x 600 mm. The actual size and location shall be approved by NSPA on contract award. 3.2.9.4 The window will be fitted with permanently attached, operating blackout covers or louvers that eliminate any escape of light during hours of darkness. Thermal qualities of the glass must be considered when calculating heating and air conditioning loads and shall avoid creating a cold area favouring condensation. 3.2.9.5 No windows for the Small Arms and Ammunition storage containers and the Tricons are required.
Exterior Accessories 3.2.10.1 Levelling Legs. Each container shall sit on levelling legs that can be dismounted and securely stored in the container during transport. These levelling legs must allow the container frame to be levelled and to compensate for an uneven site with up to 200 mm differential. Each of the legs shall have a bearing surface of at least 200 mm x 200 mm. Note that containers may be coupled together to form a TEU and therefore the levelling legs shall allow this interconnection to be performed where required. For installation on a soft terrain, foot plates 400 mm x 400 mm shall be provided for each levelling leg and stored inside the container.
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Levelling legs, examples
3.2.10.2 Lifting jacks. Each Bicon container shall be equipped with four lifting jacks, two of them securely stored in the container during transport and the other two included in the specialised tools set. 3.2.10.3 Connecting couplers. Each container, shall be equipped with a set of connecting couplers to facilitate the connection of two Bicons and three Tricons for handling and transportation. The couplers shall be one-piece assembly units and all their parts shall be capable of being operated and connected to the container without any tools. Each connecting coupler shall be capable of being securely fastened to a single container’s corner fitting allowing the connection to be made first to one container and then to the other. The currently used couplers are NSN 3040-01- 387-4048 or NSN 5325-01-599-5395, although, all couplers meeting the requirements specified in MIL-PRF-32410 are acceptable. Two couplers per Bicon and three per Tricon shall be provided and securely stored in a purpose built location inside the container when not in use. 3.2.10.4 Spirit Level. To facilitate levelling, each container will have spirit levels affixed to the bottom of the exterior container wall where it joins the frame. A spirit level will be installed along both axes of the container near one of the corners.
Paints and colour treatment 3.2.11.1 The external colour shall be monotone bronze green, as stated in para. 2.16.4. 3.2.11.2 The internal colour of the containerised modules (except the Turnstile Tricon) that are not stainless steel shall be pearl white or similar.
Containers identification, coding and marking 3.2.12.1 The containers identification, coding and marking shall be in accordance with ISO standard 6346. The identification marks, with their characteristics (size, shape, layout etc.) shall be displayed in accordance with the same standard.
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3.2.12.2 The three letters of the container owner’s code are NAT. The containers’ serial numbers (six Arabic numerals) will be provided to the Contractor after the Contract Award. 3.2.12.3 In addition, the containers shall be marked in accordance with the Customs Convention on the International Transport of Goods under the cover of T.I.R. Carnets and the International Convention for Safe Containers.
Safety certification 3.2.13.1 For transport, the fully completed and fitted out containers shall be provided with a new safety certificate, one per container, in accordance with the International Convention for Safe Containers, 1972 (CSC), including amendments, issued by an authorised classification society i.e. Bureau Veritas (France), American Bureau of Shipping (USA), Lloyd's Register of Shipping (UK), Germanischer Lloyd (Germany), RINA (Italy) etc. This certification shall be provided prior to the shipment of the container from the Contractor’s property. 3.2.13.2 Containers stacking. Containers shall be designed, when forming a TEU, to withstand stacking up to nine (9) levels high. They shall comply with ISO 1496-1 testing requirements for a container type 1C. The CSC plate data shall contain the respective certification. 3.2.13.3 Since the containers have mechanical or electrical components installed, the Contractor shall arrange for an authorised technical surveillance authority, recognised in a NATO country, to approve the mechanical and electrical safety of the containers. This certification will only be granted if the containers concurrently meet the provision for transport of the fully equipped containers on public roads, railways, on ships and in aircraft. This certification shall also be provided before the containers leave the Contractor’s premises.
Electrical Requirements 3.2.14.1 Power will be provided from the camp power distribution at 400/230V, 50 Hz, 3 phase (L1, L2, L3, N, PE).The camp power distribution may include an RCD or earth leakage device that the Contractor shall take into consideration when determining the type of equipment used. 3.2.14.2 The electrical installations shall meet the requirements of the relevant National standards in force, conditional upon these being compatible with IEC 60364. These National standards shall be used as the ruling factor in all technical electrical decisions to be made during the execution of the work and shall override all other considerations. 3.2.14.3 Installed electrical appliances such as fixtures, smoke detectors, HVAC units and other included electrical equipment shall meet the relevant European and National standards and be CE marked where appropriate. 3.2.14.4 All earthing (grounding) of the electrical systems and shall be in conformance with the applicable National electrical standards. The system earthing connection for
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each facility shall be provided through the camp power distribution, EN60309 socket, earthing pin. 3.2.14.5 The camp distribution will utilize a TN-S earthing scheme with the electrical system being earthed at the generator system. Facilities shall be earthed through the earth conductor in the camp distribution feeder and, therefore, the neutral wire is not to be connected to earth at the facilities. The Contractor shall provide additional earthing rods and cable as required by their shelter design. 3.2.14.6 Contractor supplied distribution panels shall be compatible with the applicable electrical code. Each circuit shall be labelled so as to be readily identified. The Contractor shall provide approximately 20 % spare capacity in each panel. The connectors shall also be approved by NSPA prior to manufacturing. 3.2.14.7 Contractor equipment will receive its power from NSPA supplied Secondary Distribution Units (SDU) strategically located around. 3.2.14.8 The Camp Access Control Module, CACM (Bicon) shall be fitted with an appropriate number of power outlets with spring loaded lid type SCHUKO outlets at approved 10-16 A rating (maximum allowable rating in any socket 16A), that conforms to CEE 7/3 Type F. Sockets may be surface mounted in appropriate boxes or embedded in the walls. 3.2.14.9 Smoke detectors. Each container (except Turnstile Tricons) shall be fitted with a surface mounted smoke detector, wired to the container panel so that it is always live, and equipped with a rechargeable battery and associated built-in battery charger. Each detector shall sound an audible alarm that may be heard throughout the container. This smoke detector must meet the appropriate fire and electrical standards. Lighting requirements 3.2.15.1 All light fixtures shall be LED type, minimum 80 Lux/W. The light temperature shall be 4000°K and the colour rendering index (CRI) shall be minimum 80. 3.2.15.2 The CACM and SA&A Storage containers shall have an illumination level of 500 LUX measured at 0.85 m above the floor level. For the Turnstile Tricons an illumination level of 300 LUX is required. This requirement will be verified during FAIT and C&A. 3.2.15.3 An emergency lighting set with battery pack and built-in battery charger as well as “Exit" lamps over each container door shall be installed in each container (except Turnstile Tricons). 3.2.15.4 The blackout feature, as required at para. 2.9, shall be activated automatically when the door is open, operated by a switch installed on the door/door frame. It shall be possible to bypass the blackout and have the lighting on with a door open.
External Electrical Connections 3.2.16.1 External electrical connections shall be by sockets/plugs recessed into the container. The IP rating of the plugs/sockets shall be maintained at this interface
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with the cover removed and the plugs/sockets fully exposed. The plugs/sockets shall have a hinged / lockable transport cover. Reference the figure below for an example of this interface.
Heating and air conditioning 3.2.17.1 Heating and air conditioning shall be provided for the CACM and SA&A Storage containers. It shall be capable of maintaining temperatures between 20ºC and 28ºC and of providing a minimum of 12 air changes per hour. If a single unit is not enough to meet the requirements, additional heating unit(s) shall be provided for the extreme cold temperatures (see para. 2.6). 3.2.17.2 The temperature shall be controlled with a manually adjusted thermostat, and shall be wall mounted. When not being used for heating or air conditioning the unit must be capable of operating as an evacuation fan. All components shall meet the appropriate National electrical and building codes, where these codes comply with IEC 60364. 3.2.17.3 The air conditioning refrigerant shall be R-134a or another modern refrigerant (i.e. R-1234yf) that meets the requirements of the Montreal Protocol for developed countries after the year 2020 and the EU Regulation 517/2014. A log book for refrigerant usage/recovery shall be provided for each air conditioning unit. 3.2.17.4 The heating and air conditioning units shall be connected to electrical distribution panel in the manner outlined above. The unit shall be fixed to the mounting frame with the frame strong enough and sufficiently connected to the container structure to bear the weight and vibration of the air conditioner both during operation and during transport. 3.2.17.5 The Heating Ventilation and Air Conditioning (HVAC) unit shall be mounted on a frame in the container wall. During operations the unit may protrude outside the container. During transport and storage, the unit shall be withdrawn inside the container and secured, with the container wall secured against weather effects and suitable for handling during transport and erection.
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3.2.17.6 The Contractor shall provide heating and air conditioning load calculations that prove his heaters and air conditioners will be suitable during the operational use of the facilities.
3.3 External and Internal Perimeter Security
General. Perimeter Security for the 600-man JTF HQ and JLSG camps and the 300- man NAEW camp consists of three barriers and physical presence in perimeter sangars. The perimeter protection will be done in two phases: first phase - rapidly deployable providing initial force protection, namely a single barrier fence which protects against entry by foot only; second phase - providing direct and indirect fire as well as blast protection. The 300-man Training camp will be equipped with a lightweight 2 m high fence mounted on portable rubber footings and topped with a concertina wire sufficient for the camp perimeter, Class I and II areas.
Triple-strand Concertina Fence. During phase 1, concertina razor wire fence will be laid in a 2:1 pyramid layout around the camp, Class I and II areas and Helipad perimeters. 3.3.2.1 The concertina razor wire shall be: d) Approx. 700-750 mm diameter when stretched; e) Capable of each coil/roll to covering a minimum of 10 m length, each roll shall be held in place with galvanised steel staples/pins hammered into the ground; f) Of a standard type, with a blade length of 20 to 30 mm, width of 15 to 20 mm, blade thickness of 0.5 to 0.6 mm, blade spacing of 35 to 45 mm, core diameter 2.5 mm. g) Provided with a galvanized steel wire in heavy Zink coating (EN 10244). 3.3.2.2 Rapid triple strand deployment system. A rapid triple strand deployment system consisting of a magazine mounted on a trailer and the associated tools shall be provided. 3.3.2.2.1 The Concertina Wire Trailer shall be able to deploy, recover and store a minimum of 80 m of triple strand concertina wire with the specifications listed above. It shall be able to: a) Deploy the triple strand (pyramid) by pulling the end of the wire off the rear of the trailer and affixing it. b) Retract the wire coil back into the trailer when the latter is backed towards the deployed pyramid (the operation can be facilitated by military personnel and ancillary devices i.e. winch). 3.3.2.2.2 The trailer shall comply with the following specifications: a) Be single axle and maximum height of 2.50 m. b) The housing/canopies shall protect the rolls stored inside from rain, snow and dust penetration. The material used shall be permanently protected against corrosion before assembly and painting.
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c) Towing Attachment. The towing attachment shall be equipped with a NATO towing eye. The height above the ground level of the towing level shall be adjustable between 45 cm and 105 cm according to STANAG 4101.The design of the attachment shall allow the maximum possible articulation between tractor and trailer. The minimum permissible articulation shall be vertically 45 degrees on either side of centre position and horizontally 60 degrees on either side of centre position (trailer and tractor at an angle when turning). d) Jockey Wheel. The trailer shall be equipped with a retractable jockey wheel, which shall be rigidly and safely fixed to the towing attachment. Moreover, the jockey wheel height shall be continuously adjustable when in vertical position. e) Tyres. The tyres shall be standard military tread steel belted radial tires. The ground clearance shall not be less than 20 cm. f) Lifting Eyes and Tie Down Hooks. The trailer shall be equipped with lifting eyes for lifting with a crane and with four tie down hooks for anchoring in accordance with transport requirements (see para. 5.1).
Chain-link Fence. During phase 2, a chain-link fence will be constructed.
3.3.3.1 The fence shall be approx. 2.80 m high (incl. the concertina wire on top), with 50 mm diamond mesh chain link, produced with galvanised steel wire dimeter 3.65 mm. It shall have the capability of being buried 0.4 m with removable bottom outriggers.
3.3.3.2 Outriggers approx. 400 mm long shall be installed or be integral to the fence (at 45o) being capable of holding concertina wire of 700-750 mm diameter.
3.3.3.3 The fence shall be installed with the addition of one strand barbed wire for each outrigger and the concertina wire on top.
3.3.3.4 The fence shall consist of metal posts placed at intervals no greater than 3 m for the full perimeter of the camps and Class I and Class II security areas as indicated in Annex J. Each corner post shall be reinforced by two round angle stays. At each 24 m there shall be a post reinforce4d by two round line stays (see conceptual drawing below).
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3.3.3.5 The metal posts will be constructed of 60 mm diameter aluminium or galvanised steel with a height of 2.0 m above the ground, not including the height of the outriggers. 3.3.3.6 The fence shall be compliant with EN 10244 and shall be supplied with all necessary additional material and accessories including, but not limited to, tension wire, binding wire, wire strainer, twister ties tool, and (un)roller. 3.3.3.7 The exterior security fence shall include a “cover-from-view” screen, full height (2.0 m) to be fitted along 80% of the length of the fence. The cover-from-view screen shall consist of material to meet the environmental conditions in the SOW. If needed, additional reinforcing elements (i.e. plates) may be used to reduce the wind load. The screen shall be monotone bronze-green (see para. 2.16.4). 3.3.3.8 The fence shall be capable of being installed with the following options: a) With concrete footing or concrete directly poured in a trench; b) With ground anchoring screws. 3.3.3.9 For the anchoring option, the Contractor shall provide a hot-dip galvanised steel screw for each fence post, suitable for soft and compacted ground, with the following specifications (see a sample on the right): a) Internal diameter: 60 mm; b) Internal depth: approx. 470 mm; c) Length: approx. 700 mm; d) With fence post fixing points.
3.3.3.10 The Contractor shall supply one set per camp with all necessary special tools and attachments for fence (incl. adaptors) installation with Bobcat S300 Skid Steer Loader (model 30C auger) including, but not limited to:
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a) Drilling bit, ø 35-40 mm; L minimum 750 mm – 2 ea; b) Screw adaptor for the auger – 2 ea; c) Eyelets installation tool – 1 ea; d) Staple bending tool – 4 ea; e) Mechanical tensor – 2 ea; f) Concertina support tool (for installation on the outriggers) – 4 ea; g) Concertina wire cutter (wire up to ø 6 mm) – 4 ea; h) Wire cutter – 2 ea i) Barbed wire roller/unroller – 1 ea.
Fence and vehicle/pedestrian doors for Training camp. 3.3.4.1 General. The Training Camp (one of the 300-man camps) shall be equipped with a robust temporary fence system, approx. 2.0 m high and capable of mounting approx. 700 mm concertina razor wire on the top of the fence. The fence shall be rapidly erectable, consisting of uniformly designed sections, posts and corner posts, tamper-proof, with uprights, with vehicle and pedestrian manually operated gates. The posts shall be mounted into surface laid stabilising, pre-cast concrete footings, covered in resin (see examples below).
3.3.4.2 The fence shall consist of the following main elements: 3.3.4.2.1 Fence posts with stabilising block/foot: Page 35 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
a) Posts approx. 40 mm diameter made of hollow steel or aluminium tubes. b) Capable of having removable “Y”-shaped outriggers for each post, +/- 400 x 400 mm to facilitate, when mounted, the installation of concertina wire on top. c) Stabilising block/foot: pre-cast concrete covered in resin, with holes and fittings for inserting fence posts and other fence stabilizing components. d) Stabilising block/tray: steel frame holding 2 x stabilising blocks/feet and set back from the inside of the fence so that a stabiliser can be fitted to ‘stiffen’ the fence and prevent it from moving. e) Stabilising bar: a steel flat or angled bar fixed to the stabilising block/tray at the bottom and to the fence post at the top in order to aid stability. f) Stabilising steel pin: to secure the fence at ground level and fixing the stabilising blocks/feet. 3.3.4.2.2 Mesh panels: a) Made of steel frame, 2.0 m nominal height and wire with approx. 3.5 mm diameter; hot dipped galvanized; b) With a small rectangular-mesh grid designed to prevent climbing of the panel; c) Provided with an anti-lift steel bracket made from a flat bar that is bent in such a manner as it fits through the fence panel at the top and under the stabilizing block/foot, thus preventing the panel from being lifted out of position. d) Employing a steel coupling for joining fence panels and associated fixings, ‘tamper-proof’ and designed so that a special tool is required to loosen them.
Samples of stabilising block/foot, stabilising block/tray, anti-lift bracket, and a coupling
3.3.4.3 Vehicle gates, 4 ea, manufactured in the same manner as the fence itself. They shall be a double panel opening design with a support roller that can be fitted to the inner upright in order not to stress the hinges. Where the gates meet there shall be a frame/bracket, with a chute bolt in order to secure the gates. The width of the opening shall be approx. 4,000 mm. The gates shall be a minimum of 2,000 mm high and allow for the fixing of a flat, or cranked bracket designed for the fixing of singe/double strand barbed wire and 2-3 runs. 3.3.4.4 Pedestrian gates, 4 ea, manufactured in the same manner as the fence itself. They shall be a single panel opening design and where the gate meets the frame/upright there shall be a frame/bracket, with a chute bolt in order to secure the gate. The width of the opening shall be approx. 1,000 mm. The gate shall be a minimum of
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2,000 mm high and allow for the fixing of a flat, or cranked bracket designed for the fixing of singe/double strand barbed wire and 2-3 runs.
Vehicle and pedestrian doors, samples
3.4 Direct and Indirect Fire and Blast Protection
General. Deployable blast protection gabions will be used to protect the camps’ perimeters, Access Control Points (ACP), Class I and II areas and key/vulnerable areas such as the Helipads, Small Arms & Ammunition (SA&A) storage etc. This will be initially deployed as a single layer of units 2.2 m high and 2.1 m wide (approx.), and could eventually be increased in height to 3.2 m (approx.) by the addition of an extra layer of gabions 1 m high and 1 m wide. See also Annex J.
Blast Protection Barrier 3.4.2.1 The direct fire and blast protection barrier provided shall be of modular type construction. The barriers shall have the capability of being filled with sand or small gravel (locally sourced) using heavy equipment (provided by others).The barrier shall have the capability to resist a physical attack as specified at para. 2.2.5.2. 3.4.2.2 The barrier units (gabions) may be filled with other than sand and gravel material, provided that this alternate material have comparable blast protection against conventional direct and indirect blasts. 3.4.2.3 The Contractor shall provide test certificates demonstrating the direct and indirect fire/blast protection capabilities of the supplied material when filled with sand, gravel or sand/gravel combination. 3.4.2.4 The units (gabions) shall be provided in two sizes and configurations: 1) WxHxL approx. 2.1 m x 2.2 m x 2.1 m; 2) WxHxL approx. 1.0 m x 1.0 m x 1.0 m. 3.4.2.5 The gabions shall be constructed with welded mesh and geo-textile lining. The wires shall conform to EN 10218 and coatings to EN 10244. The geo-textile shall be heavy duty, non-woven, permeable fabric with a green colour. Page 37 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
3.4.2.6 The gabions shall be stackable after assembly and filling. They shall have specific integrated equipment to permit their assembly together to form continuous barriers. The units’ number of such assembly shall be as such that when placed on a pallet in storage/transportation position, to be easily handled with MHE with maximum lifting capacity of 3.6 ton and with dimensions allowing storage/transportation in Tricons and/or Bicons. 3.4.2.7 The gabions shall be the recoverable, designed to be reused with careful handling.
Overhead Protective Bunkers 3.4.3.1 Emergency overhead protection from indirect fire (see para. 2.2.5.2 above) shall be provided by purpose built bunkers. These will be expedient structures using gabion walls and a roof with pre-detonation screen or an equivalent structure to protect against the specified indirect fire threats. There will be four bunkers per 600-man camp and two per 300-man camps, each with 1.0 m thick and 2.0 m high walls and internal area of approx. 30 m2 (see conceptual drawing below). 3.4.3.2 The protective bunkers’ overhead structures shall consist of a protective layer, approx. 450 mm sand, with a pre-detonation supporting structure with approx. 1,000 mm standoff and a pre-detonation layer (plywood or other appropriate material). The protective overhead structure shall be of modular type, allowing for flexible bunker construction in approx. 15 m2 protected area modules.
3.4.3.3 The Contractor shall provide test certificates demonstrating the indirect fire/blast protection capabilities against the threats specified at para. 2.2.5.2.
Elevated Sangars 3.4.4.1 General. Camps shall be provided with elevated sangars to protect the FP personnel and shall be integrated into the camp design. The elevated sangars shall be re- deployable, consisting of an elevated base platform mounted on the top of four Tricons. The elevated platform shall offer 360 degree visibility and its floor shall be high enough to permit oversight over the blast protection barrier and beyond. The sangar shall provide direct and indirect fire and blast protection (see para. 2.2.5.2 Page 38 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
above) by means of gabion walls or equivalent and overhead protective cover. See a conceptual drawing below.
3.4.4.2 The working platform shall be with approx. dimensions 4.8 m x 4.8 m. Its supporting assembly (i.e. corner posts, rails, etc.) shall be laying directly and secured on the containers’ corner fittings and be able to provide appropriate levelling. The protection shall be provided by gabion walls constructed as specified at para 3.4.2.5 above. 3.4.4.3 The construction of the overhead protection shall be similar to the one for the overhead protective bunkers (see para. 3.4.3). 3.4.4.4 The platform’s floor shall be with a non-slip surface, with an opening to accommodate the stairway upper end and its secure fastening/fixation. Floor load resistance: minimum 300 kg/m². 3.4.4.5 There shall be a stairway (between the two Tricon rows) to the platform level. The steps shall be with a non-slip surface, i.e. metal mesh floor type to allow snow or sand to pass through. The stairway shall be able to be fasten to the platform and shall include a suitable base plates to avoid sinking into soft soil. When not in use the stairways shall be readily dismounted, cleaned and securely stored in one of the Tricons. 3.4.4.6 Wind Tie downs. If deemed necessary by the Contractor, supplementary wind tie- downs to cater for the climatic conditions stated in para. 2.6 shall be provided and deployed on set-up. 3.4.4.7 The sangar shall be capable of being retro-fitted with ballistic glass according to the local threats. 3.4.4.8 All equipment used for the construction of the sangar shall be able to be stored and transported in three of the Tricons used as foundation for its construction. 3.4.4.9 The Contractor shall provide test certificates demonstrating the direct and indirect fire/blast protection capabilities against the threats specified at para. 2.2.5.2.
3.5 Access Control
Access Control Point Page 39 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
3.5.1.1 General. Each of the 600-man camps will have one main and one alternative entrance/exit point at which full Access Control material and equipment will be deployed. The 300-man camps will have one entrance/exit point. The Class I and II areas of the camp will have an Access Control System (ACS) Tricon container with integrated turnstiles as well as lockable vehicle and pedestrian gates permitting entry through these gates when required. 3.5.1.2 The perimeter protection (gabion walls and fencing) has been extended to include and protect the Counter IED search and control equipment deployed as part of another project (under CP 9A1102). See Annex J, para.6. 3.5.1.3 CP 9A1102 equipment would permit personnel and vehicle screening at 200 m (approx.) prior to the Access Control Post (ACP) providing stand-off safety distance. It includes vehicles and personal luggage scanners and remote control container. 3.5.1.4 Elevated sangars, deployed next to ACP will provide oversight and protection for those employed at the Access Control Point. 3.5.1.5 The components quantities for the Access Control materiel are listed in para. 2.3. The Contractor shall be responsible for ensuring that all systems work together within the limitations of these quantities.
Vehicle access 3.5.2.1 General. Vehicles will be controlled by a traffic control point, which will include a vehicle search area that uses a combination of material to control, channel and direct traffic.
3.5.2.2 Vehicle movement control barriers 3.5.2.2.1 The Access Control Point design includes emplacement of a number of barriers in order to control the movement of traffic into the camp. 3.5.2.2.2 The barriers shall be approximately 1.0 to 1.2 m long, 0.6 to 0.75 m wide and 1.0 to 1.2 m high, constructed of recoverable blast protection gabions (two units on top of each other is a possible solution), suitable for filling with earth, sand, gravel and other granular material. The specifications of these gabions shall be similar to the one stated at para. 3.4.2 above. 3.5.2.2.3 The Contractor may propose other equipment which offers similar movement control capabilities as these barriers provided that the alternative equipment is with a low volume for storage, equivalent or lower than the gabion solution.
3.5.2.3 Traffic pylons/cones. Traffic pylons will be placed in each Access Control Point to control and direct traffic. The traffic pylons will be conical shaped markers with the following specifications: a. Colour: fluorescent orange, with black or orange base; b. Size: Base approx. 350 mm x 350 mm; Maximum height of 900 mm; c. Weight: between 4 and 6 kg;
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d. Compliant with EN 13422 and NCHRP-350 requirements.
3.5.2.4 Speed bumps. Speed bumps shall be provided to slow vehicle’s speed during access to the ACP. They shall be with the following specifications: a. Portable, modular and easily installed, capable of being anchored into the ground using spikes or anchoring devices; b. Forming, when assembled, a unit approx. 4.0 m long, 50 – 80 mm high and 300 - 450 mm wide; c. Constructed of plastic, metal, or rubber; d. Having reflective stripes.
3.5.2.5 Vehicle gates. Vehicle gates shall be galvanized steel double gates providing approx. 4 m clear passage (2 x 2 m), 2.5 m high with anti-climb spikes and chain link mesh panels. Each wing shall be provided with a support roller to facilitate opening/closing and alleviate stress on the hinges. The gates shall have a steel throw bar with a hasp and a padlock .
3.5.2.6 Vehicle Arrestor Barrier (VAB). The VAB shall offer K8 protection standard, i.e. 6,800 kg vehicle travelling at 65 km/h. The VAB shall be mobile, approx. 4.8 m wide, easy to deploy and re-deploy. It shall be able to be stored inside an ISO 20-ft container type 1C (provided by others).
Pedestrian access 3.5.3.1 General. Pedestrians will enter the camps through the Access Control System (ACS), provided as part of the Electronic Security System (ESS). Turnstile Tricons will be positioned at the two Camp Access Control Points and at the access points to the Class I and Class II areas. There will also be a search area for pedestrians and pedestrian gates at the Access Control Zone (see Annex J, para. 6). 3.5.3.2 Pedestrian gates shall be lockable, galvanized steel, single-wing gates providing approx. 1.0 m clear passage, 2.5 m high with anti-climb spikes and chain link mesh panels.
Elevated Sangars 3.5.4.1 Camp Access Control Points will be protected by armed sentries in Elevated Sangars. These sangars will be of the same type as the ones specified at para. 3.4.4. Camp Access Control Post (ACP) The camp ACP will consist of an expandable (to TEU) Bicon or two linked Bicons Containerised Access Control Module (CACM) and a Tricon with integrated two turnstiles and other elements of the Access Control System. The flow of people entering/exiting the camp shall be visible from the CACM.
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Camp Access Control Post – front and rear view (conceptual drawing)
3.5.5.1 Containerised Access Control Module (CACM) 3.5.5.1.1 The CACM shall be designed in accordance with the requirements stated at para.3.2. If the Contractor opts for two linked Bicons, the connecting kit shall be easy to mount by no more than two persons using standard tools. The interface shall provide an adequate insulation and water-tightness when in use. 3.5.5.1.2 In the case of two linked Bicons, one of the CACM Bicons will serve as a main container (Bicon-A), self-sufficient, which can be setup in the phase 1 of the FP implementation and be ready to operate. The second one (Bicon-B), will serve to expand the CACM capacity in phase 2.
CACM – front, side and rear views (conceptual drawings)
3.5.5.1.3 The CACM shall be provided as minimum with the following equipment: a) Two working desk/table (foldable is an option) with approx. dimensions (LxWxH) 1,000 mm x 600 mm x 750 mm; b) Extending Deal Tray; Page 42 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
c) Workstation; d) UPS (see para. 3.5.3.1.8 below); e) HVAC (see para. 3.2.15); f) Lockable cabinet, for files and common office material, consisting of minimum 3 drawers and three shelves (in the upper part), with approx. dimensions LxWxH 500 mm x 450 mm x 2,000 mm; g) Filing cabinet with approx. dimensions (LxWxH) 400 mm x 500 mm x 650 mm; h) Coat rack with hooks; i) Recessed anchoring points on the floor to facilitate securing of the material to be transported inside (i.e. camp power distribution cable, levelling legs, special tools, etc.). See para 3.2.4.5.. 3.5.5.1.4 The working desk/table shall be capable of accommodating the workstation with the video surveillance and access control monitors 3.5.5.1.5 The Extending Deal Tray shall be installed under the front windows and be equipped with a bullet resistant insert in the face of the extending tray: up to FB3 Class Threat Level EN 1522. Approx. dimensions (LxWxH) 300 x 300 x 40 mm). 3.5.5.1.6 The workstation shall be HP Elite Desk 800 G4 Mini Desktop, with two HP Elite Display E273 (27-inch) as a minimum. 3.5.5.1.7 The CACM shall also have the following features: a) Video Surveillance and Analysis System (VSAS) Interface. b) Access Control System (ACS) Interface incl. Turnstiles control. c) Network Ethernet Switches. d) Uninterruptable Power Supply (UPS). e) Lighting Controls for External Lighting. f) Intercom. g) Phone line and jack. h) Other equipment as required. 3.5.5.1.8 The CACM electrical service will be 32A, 400/230 Vac, 50 Hz. A camp power distribution cable will provide power from a 32A, 3P+N+E, 400/230 Vac, 50 Hz, IEC 60309 connector, IP67 socket to a plug on the outside of the CACM. 3.5.5.1.9 The CACM shall have a UPS sized to provide 15 minutes of backup power to the ESS system and specified outdoor inspection lighting. 3.5.5.1.10 Output Circuits. The following output circuit shall be installed through the side of the container to allow access from outside the CACM. a) Area Lighting 1. One 32A, P+N+E, 230 Vac, 50 Hz, IEC 60309 connector, IP67 socket shall be installed on both sides of the CACP container. This
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connector shall be connected to a light switch inside the CACM. This circuit shall not be on the UPS. b) Area Lighting 2. One 16A, P+N+E, 230 Vac, 50 Hz, IEC 60309 connector, IP67 socket shall be installed on both sides of the CACP container. This connector shall be connected to a light switch inside the CACM. This circuit shall not be on the UPS. c) Inspection Lighting. One 16A, P+N+E, 230 Vac, 50 Hz, IEC 60309 connector, IP67 socket shall be installed on both sides of the CACM container. This connector shall be connected to a light switch inside the CACM. This circuit shall be on the UPS. d) Turnstile. One 16A, P+N+E, 230 Vac, 50 Hz, IEC 60309 connector, IP67 socket shall be installed on both sides of the CACM container. This circuit shall not be on the UPS. 3.5.5.1.11 Cable Entry Port. The CACM container shall have a 100 mm circular port through the side of the container to allow the passage of cable for equipment such as camp lighting control and other systems not part of this SOW. The port shall have a cover on each side. The figure below shows an example of this port.
3.5.5.1.12 Camp Power Distribution Cable. Each CACM shall be supplied with a 30 meter, connectorised, power cable. The cable shall be a H07RN-F or approved equivalent, 5x10 mm2, multi-conductor cable with 32A, IEC 60309, IP 67, watertight connectors installed on each end. There shall be a plug on one end and a socket on the other end. This cable shall be transported and stored in the CACM. The cable shall be rated to function in a -30°C to 50°C ambient environment with full sun exposure. The Contractor shall provide a cable that when de-rated for temperature shall still meet the capacity requirements. The cable shall have high flexibility and the capacity to withstand weather, oils/greases, mechanical and thermal stresses and be suitable for both heavy duty mobile service and outdoor use in wet and dry locations. 3.5.5.1.13 Camp interface cabling
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Description: Camp Access Control Equipment built into expandable BICON or two linked BICON containers.
Camp Interface 1. Ethernet Fibre Optic Cable (2 ports to allow for daisy chaining of Cabling: communications). See Note 1. 2. Power Cable 400/230 VAC. See Note 2. 3. Items listed in para. 3.5.5.1.10.
Equipment 1. As required. Interface Cabling:
Other 1. Ethernet Switch to suit the design. requirements: 2. Other equipment as required. 3. 15-minute UPS or battery backup is required. 4. The connection points shall be IP67 rated even with covers removed.
Notes: 1. Connector shall be CONN COUPLER RCPT LC-LC DUPLEX, P/N: 17-300710, Manufacturer: CONEC (or approved equivalent) 2. Power Plug shall be 32A, 3P+N+E, 400/230 Vac, IEC 60309, IP 67, watertight connectors. Circuit RCD protection is required (as per para. 3.5.5.1.8)
3.5.5.2 Turnstiles Tricon 3.5.5.2.1 The turnstiles Tricion shall be provided IAW the requirements stated at para. 3.2 above. There will be turnstiles tricon at each ACP and at the Class I and Class II area entrances. 3.5.5.2.2 The turnstiles Tricon shall be provided as minimum with the following equipment: a) Two bi-directional turnstiles with four card readers (see para. 3.6.4 below) b) Built-in intercoms (audio exchange: speaker and microphone). c) Camera system (to cover inward and outward access) with camera to meet the requirements of para 3.6.3.6. d) LED lights on the ceiling. These lights shall be on a separate camp power circuit to allow for blackout control of the lights.
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Turnstile Tricon with open and closed roller shutters (conceptual drawing)
3.5.5.2.3 The turnstiles shall conform to the following specifications (see also para. 3.6.4): a) Consist of a full height stainless steel structure, a drive unit with program controlled electronics and a revolving wing. b) The drive unit shall be controlled by a unit located in the CACM or in the Force Protection Tent (Security Operations Centre) for Class I and II entrances. c) The control unit shall allow operating the turnstile in both directions, in and out, in various operational modes depending on the required type of locking. d) Minimum passage rate: 15 persons/min. 3.5.5.2.4 Camp Power Distribution Cable. Each Turnstile Tricon shall be supplied with two 30 meter, connectorised, power cable. The cable shall be a H07RN-F or approved equivalent, 3x2.5 mm2, multi-conductor cable with 16A, IEC 60309, IP 67, watertight connectors installed on each end. There shall be a plug on one end and a socket on the other end. This cable shall be transported and stored in the Tricon. The cable shall be rated to function in a -30°C to 50°C ambient environment with full sun exposure. The contractor shall provide a cable that when de-rated for temperature shall still meet the capacity requirements. The cable shall have high flexibility and the capacity to withstand weather, oils/greases, mechanical and thermal stresses and be suitable for both heavy duty mobile service and outdoor use in wet and dry locations.
3.5.5.2.5 Camp interface cabling
Description: Two turnstiles with four Access Control System (ACS) Readers and controls installed in a TRICON container.
Camp Interface 1. Ethernet Fibre Optic Cable (2 ports to allow for daisy chaining of Cabling: communications). See Note 1.
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2. Power Cable 230 VAC (1 plug) for all equipment excluding LED lights. See Note 2. 3. Power Cable 230 VAC (1 plug) for LED lights. See Note 2.
Equipment 1. Four Ethernet POE connections to 4 (ACS) Readers. Interface 2. Ethernet connection to Turnstile control equipment. Cabling: 3. Intercom. 4. Camera System.
Other 1. Ethernet Switch to suit the design. requirements: 2. Other equipment as required. 3. No UPS or battery backup is required. 4. The connectors shall be IP67 rated.
Notes: 1. Connector shall be CONN COUPLER RCPT LC-LC DUPLEX, P/N: 17-300710, Manufacturer: CONEC (or approved equivalent) 2. Power Plug / Socket shall be 16A, P+N+E, 230 Vac, IEC 60309, IP 67, watertight connectors. Circuit RCD protection will be provided by other upstream equipment.
3.6 Electronic Security System
3.6.1 General 3.6.1.1 The Electronic Security System (ESS) shall be integrated with the other FP elements (perimeter security fence, fire and blast protection walls, etc.). The requirement is for provision of a fit-for-purpose, completely integrated system in which all the different components work together in a cohesive ESS. Its components are a Perimeter Intrusion Detection System (PIDS), a Video Surveillance and Analysis System (VSAS), an Access Control System (ACS), a Public Address System, and an Integrated Command and Control located in the Camp Security Operations Centre (CSOC) at the Force Protection tent (FPT). The solution shall be suitable for all camp layouts: 300-, 600- and 1,500-man camps. Only cable-based solution shall be accepted. Wireless solutions will be considered non-compliant. 3.6.1.2 The primary and backup power for the ESS will be provided by others (excluding UPS, as detailed below). 3.6.1.3 In designing the systems, the SOW shall be referenced as an outline of the minimum requirement. The Contractor shall use this general concept and supplement it to ensure the overall finished systems are complete and fit-for-purpose and provided with all the necessary associated equipment and documentation. Due consideration
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shall be paid to allow for additional equipment and components as required to facilitate the intended use of the systems. 3.6.1.4 The following ESS systems are required: a) For a 600-man camp (JTF and JLSG camps) – 2 ea. b) For a 300-man camp (Training and NAEW camps) – 2 ea. 3.6.1.5 Generic layouts of the ESS for the two types of camps are included in Annex J. There is an option for extension one of the 600-man camp to up to a 1,500-man camp.
3.6.2 Perimeter Intrusion Detection System (PIDS) 3.6.2.1 The PIDS shall provide a comprehensive intrusion detection system for the camps’ perimeters and for the Class I and II areas in the camps. The PIDS shall have the capability of providing continuous monitoring and detection along the camp perimeter and other areas within the camp where the system has been installed. Monitoring will be managed through the CSOC. 3.6.2.2 Power. The PIDS will be connected to the power grid of the 300-, 600-man, or larger camps (to be provided by others). 3.6.2.3 The PIDS sensors shall have the capability of being mounted/attached on: • A chain-link fence or wire mesh fences of 2.5 m height; • A triple concertina wire fence. 3.6.2.4 The PIDS shall: • Have a Probability of Detection (PD) greater than 90% with a low Nuisance Alarm Rate (NAR); • Have the capability to be installed on a perimeter fence which includes gates such that the system remains uniform; • Have sensor cables mounted on a fence to detect vibrations caused by climbing, cutting, lifting, or otherwise disturbing the fence fabric; • Have a UV resistant sheathing material of the cable installed on the chain-link fence; • Have an armoured sheathing of the cable installed on the triple concertina wire fence; • Have the ability to manage cut and climb threshold limits, to be set by the user; • Be immune to Electromagnetic Interference (EMI) and Radio Frequency Interference (RFI); • Include an integrated monitoring and control system which will be installed to cover zones not to exceed 100 m each; • Have an anti-vandalism system installed;
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• Have the outdoor components resistant against moisture penetration along joints and in the sheathing; • Use Internet Protocol (IP) based technology and be connected to ESS network switches for reporting. 3.6.2.5 In case of an intrusion event, the PIDS shall be able to send a command/alert to the VSAS closest dome (PTZ) cameras, which shall turn automatically into that direction. 3.6.2.6 The PIDS shall be able to further integrate other Force Protection related systems such as area lighting. 3.6.2.7 The sensors and cabling of the PIDS shall have an equivalency to IP66 enclosures.
3.6.3 Video Surveillance and Analysis System (VSAS) 3.6.3.1 The VSAS system will be IP based technology and will be connected to remote network switches. Each camera will be assigned an IP address such that it can be individually accessed via the network. It shall be provided with a certain number of CCTV cameras, dome and bullet-style. The cameras shall transmit information over a wide network for data transmission and shall be connected to a video management system (including a Network Video Recorder (NVR) and appropriate software for live video management). The system will be remotely controlled from the CSOC. In addition to the Working positions at CSOC, there will be Working Stations (WS) at each CACM. 3.6.3.2 Power. The VSAS will be connected to the power grid of the 300-, 600-man, or larger camps (to be provided by others). 3.6.3.3 Uninterrupted Power Supply, UPS. An UPS or battery backup is required for a minimum of 30 minutes of operation. The Contractor shall supply a design for a separate battery with enclosure that will be located beside the 3 Camera Junction Box. NSPA will only purchase 4 batteries for testing and training as part of this contract. Other batteries will be purchased when required for a deployment. 3.6.3.4 The VSAS shall be connected to the CSOC and some selected cameras’ feeds (minimum nine) shall be able to be viewed at the CACM’s Working Station. 3.6.3.5 The VSAS shall provide complete coverage of the camp’s perimeter and Class I and II areas of the camps. It shall be easily expandable (hardware and software), with room for additional cameras while maintaining the same system architecture by additional elements to the network. 3.6.3.6 The cameras shall be of compact lightweight design, dual mode black & white/colour and shall meet the following specifications: • Optical zoom: minimum 20x; • Digital zoom: minimum 10x; • Autofocus; • Image stabilisation;
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• Automatic day/night; • Resolution: > 2MPx at 30 fps with minimum 1 MPx at maximum optical zoom; • Encoding: minimum H264/MJPEG; • Illumination (in a day mode) < 0.1; • With Infrared (IR) capability; • ONVIF compatible • Uninterrupted Power Supply (UPS) for a minimum of 30 min operation. 3.6.3.7 The bullet-type cameras shall have: • Horizontal Field of View (FoV) minimum 50 °; • Vertical FoV: ± 25 ° • IR illuminator: up to 100 m 3.6.3.8 The dome cameras shall have: • Pan: 360 ° continuous; minimum 100 °/s; • Vertical tilt: +2°to -90°; minimum 100 °/s; • IR illuminator: up to 200 m; • Defog, defrost capability to withstand in ambient environment conditions as stipulated in para. 2.6; • Capability to turn automatically towards an intrusion event following a respective command from the PIDS. 3.6.3.9 Each camera shall be supplied with 90 m of POE and power cabling, suited to the contractor’s design, to allow the camera to be located up to 90 m from the Three- camera junction box. 3.6.3.10 The camera enclosure shall be tamper proof and use a secure screw or similar system to prevent tamper from external sources. It shall be IP66-rated shall comply with applicable EU regulations. 3.6.3.11 Cameras shall be easily accessible for maintenance. Their performance shall not decrease in a result of electronic equipment (radios, communication equipment) being operated in the vicinities of 1 m. 3.6.3.12 Cameras’ mounting brackets/poles shall allow camera installation in different modes as described below.
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• On a lighting pole, approx. 60 mm diameter; • On an extension of a fence pole (approx. 1 m long), see example at the right and para. 3.3; • On a Gabion wall (for the camp’s perimeter only).
3.6.3.13 The mounting solutions provided shall guarantee the stability of the camera image at the weather conditions stated at para. 2.6. 3.6.3.14 Camera brackets and pole extensions shall be provided for each camera. 3.6.3.15 VSAS Software (SW). A powerful video management SW shall be provided. The SW shall offer an adequate flexibility and scalability for the video surveillance. It shall meet as a minimum the following requirements: • Use of a standard IT technology; • Compatible with Virtual Machine installation and clustering; • Client-server architecture with light and heavy clients; • Optimized for Full HD and Megapixel cameras and integration of cameras and video encoders; • Powerful user management with dedicated rights and access to the system using profiles and groups; • Export of image data and video sequences (BMP, JPG, etc.); • Possibility to be operated via or click-in-picture; • Motion detection via the camera hardware or software based; • Simultaneous view, record and search in the archive of a camera; • Interface for alarm integration, manual or automatic control of external systems via external modules; • ONVIF compatible.
3.6.4 Access Control System (ACS) 3.6.4.1 The ACS comprises elements at the Access Control Posts (ACP) of the camp and the entrances for the Class I and II areas. It shall be an IP based system allowing transmissions between readers and server equipment to provide a positive identification and entry control to preclude unauthorised access and facilitate authorised access at the controlled points. 3.6.4.2 The ACS shall be provided with all necessary equipment to include, but not limited to, four bi-directional card readers for the turnstile units, access cards, server, workstations for the CACMs and SOC, and respective cabling.
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3.6.4.3 Power. The ACS will be connected to the power grid of 300-, 600-man, or larger camps (to be provided by others).. 3.6.4.4 The ACS shall have: • Anti-pass back (prevents person from giving card to following person); • Anti-tailgate (prevents access to closely following person); • An event tracking log (to record all card information); • A capability to handle up to 1,000 different users for the 600-man camp and up to 500 users for the 300-man camp with a possibility for extension to up to 2,000 users; • An IP65 waterproof and weatherproof rating for the outdoor installed units; • A built-in intercom (audio exchange: speaker and microphone); • A camera system (to cover inward and outward access) with cameras to meet the requirements of para 3.6.3.6. 3.6.4.5 The event tracking log shall be accessed by authorised personnel to run reports on access granted and denied to site. This feature shall be run on the server and/or the workstation connected to it. Selected system activity (alarms, operator actions, etc.) in daily text-based log files shall be recorded. 3.6.4.6 The card readers shall be integrated with the turnstile units (see also para. 3.5.5.2) and shall trigger an auto unlock on swipe in and/or out. 3.6.4.7 The software shall be capable of maintaining records of entry, inward and outward (to allow for an active list of who is within the respective perimeter). It shall include arrangements whereby records are maintained of personnel entering or exiting Class I and II security areas outside of normal working hours. 3.6.4.8 The card-readers shall be able to read the cards (badges) created by the ACO/ACT and Mission Identification System (AMIS) which has the following characteristics: • Compliance with: ISO/IEC 7810 and ISO/IEC 10373; • Dimensions: ISO/IEC 7810 ID-1 CR-80 85.6 x 53.98 x 0.76 mm • Magnetic Stripe – A hi-coercivity magnetic stripe featuring three recordable tracks in accordance with ISO 7811. • 2-D Bar Code – A PDF-417, two-dimensional bar code, capable of storing a minimum of 1800 printable ASCII characters or 1,100 binary characters per symbol. • Radio Frequency Identification (RFID) to ISO 14443 positioned so as to enable a punch out for card clip as per the final card design. • Chip to conform to Identification Cards – Integrated Circuit Cards, ISO 7816 standard. 3.6.4.9 The provided ACS shall be able to expand and interoperate with other user's devices such as biometric readers, Mission Identification System's equipment, etc. 3.6.4.10 The ACS shall have a device allowing blank cards configuration on site.
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3.6.4.11 The ACS shall allow the guard/operator to bring up the credentials attached to the swipe card to perform additional verification before access. 3.6.4.12 On power failure the turnstiles shall be able to be configured to fail in a secure or unsecure mode (directionally). Guards/operators shall have a key to override a secure mode on power failure.
3.6.5 Public Address System (PAS) 3.6.5.1 The PAS shall consist of integrated Indoor and Outdoor sub-systems ensuring system optimization and achievement of appropriate volume levels and intelligibility. The main elements of these sub-systems shall include indoor and outdoor speakers/speaker arrays, outdoor speaker mounts, amplifiers, control unit (with built-in message server capability), and a microphone. 3.6.5.2 Power. The PAS will be connected to the power grid of the 300-, 600-man, or larger camps (to be provided by others). 3.6.5.3 UPS. An UPS or battery backup is required for a minimum of 30 minutes of operation. The Contractor shall supply a design for a separate battery with enclosure that will be located beside the PAS Junction Box. NSPA will only purchase 4 batteries for testing and training as part of this contract. Other batteries will be purchased when required for a deployment. 3.6.5.4 Indoor Speakers. The Contractor shall provide a number of indoor speakers as specified at para. 2.3.1. These speakers will be installed inside insulated canvas tents with an internal floor area ranging from 30 m2 to 300 m2. The speakers shall be able to be mounted on the metal frame of the tent, the exact location and design integration shall be finalised after CA in consultation with the tent manufacturer. 3.6.5.4.1 The decibel level shall be adjustable to accommodate the various sized tents. Warning signals and voice message announcements shall have the ability to dominate and be heard above all room and ambient noises (minimum 85 dB(C) at any location in the tent), including but not limited to dining facilities, operational centres, offices, and conference rooms. 3.6.5.4.2 Each speaker shall be supplied with 25 meters of audio cable. The audio cable shall be “Plug & Play” with the connector type specified in para. 3.6.8.4. 3.6.5.4.3 Audio T-Connectors at Indoor Loud Speakers. The Contractor shall provide each indoor loud speaker with a T-connector to allow the speakers cable to be daisy chained to the next speaker if required. The T-connector shall be compatible with the specified Deutsch cable connector. 3.6.5.5 Outdoor Speakers. The Contractor shall provide a number of outdoor speakers (arrays) which shall be capable of broadcasting to an area comprised of tents spread out over an area with an minimum radius of 250 m. Therefore the system shall provide a clear, non-muffled voice message and warning signals/alerts to the furthest point in the camp (incl. the optional 1,500-man camp). The speakers shall be able to sound custom warning signals/alerts, pre-recorded messages, and live voice announcements.
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3.6.5.6 Speaker Mount. The Contractor shall provide a reliable means of mounting the outdoor speakers. The mount shall be mobile, easy to assemble and disassemble. The system shall be capable of withstanding the wind requirements stated at para. 2.6. It shall be supplied with specialized supporting bases allowing for quick assembly with adjustable legs suitable for uneven ground. Ballast for the base shall be provided by sand bags or other material commonly available at deployment sites. The mast shall be telescopic, capable of expanding to a height of 5 meters. 3.6.5.7 Amplifiers. The Contractor shall provide an adequate number of amplifiers taking into account the camps’ layouts with a FPT placed in one of the Class II areas corners. The amplifiers shall be rated to provide enough output channels to allow the PAS to meet the requirements laid out above for a minimum of 60 indoor and 3 outdoor speakers. Their location (installed inside tents) shall be as such as to minimize the cable runs to the speakers. 3.6.5.8 Microphone station. The Contractor shall provide a microphone station for initiating audio announcements and messages. It shall be a network appliance with its own unique IP address, to simplify its installation and configuration. The station shall have a display for a simple and intuitive user interface. 3.6.5.9 Control Unit. The Contractor shall provide a means of controlling all components of the PAS from a central unit. This unit shall be able to manage the system of amplifiers, microphone stations and other peripherals. It shall also contain zoning capabilities, allowing the control unit to connect with individual speakers inside the tents. The unit shall have a minimum of ten circuits to handle the indoor and outdoor speakers. 3.6.5.10 The PAS shall allow easy expandable (HW and SW), with room for additional speakers while maintaining the same system architecture by additional elements to the system. The PAS shall be able to further integrate other PAS related systems such as strobe lights.
3.6.6 Integrated Command and Control (CSOC) 3.6.6.1 The ESS shall be provided with an integrated command and control system in the CSOC located at the Force Protection Tent (FPT). It shall allow each individual system to be monitored and controlled in concert from operator stations in the SOC, to analyse multiple security situations on the camp perimeter and/or the Class I and II areas in the camps, to provide a real-time situational awareness and facilitate necessary reaction to different security situations. 3.6.6.2 Power. The CSOC will be connected to the power grid of the 300-, 600-man, or larger camps (to be provided by others). 3.6.6.3 UPS. An UPS or battery backup is required for a minimum of 30 minutes of operation.
3.6.6.4 The system within the CSOC shall be designed for a minimum of two operator’s work positions and be provided with at least four 27-inch (minimum size) LED monitors. The monitors shall be able to be installed in two rows.
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3.6.6.5 All security elements, including the PIDS, VSAS and ACS shall be capable of being remotely operated from within the CSOC. In addition, at the CACMs, a workstation capable of supporting minimum two monitors displaying a matrix view of multiple cameras – two 27-inch (minimum) size LED monitors (VSAS and ACS) - shall be provided. 3.6.6.6 The hardware associated with the system shall be user-friendly, requiring limited background and technical knowledge to operate the management software. There shall be separate VSAS management server and Network Video Recorder (NVR). 3.6.6.7 The NVR shall support all IP cameras’ streams and be capable of storing a minimum of 15 days continuous video recording (with high definition). The NVR shall allow the retention of recordings and their export for future references, if needed. 3.6.6.8 All workstations and servers should be operating on Microsoft operating system – Windows 10 for the workstations and Server 2016 for the servers. All applications supporting the different systems should be MS windows based/compatible. 3.6.6.9 The Contractor shall provide a recovery procedure for the system to return to its default configuration, thus preparing it for the next deployment.
3.6.7 Force Protection Tent, FPT 3.6.7.1 The FPT will be supplied by NSPA. This tent will be the headquarters for the camp force protection office and will house the CSOC with following equipment: a) Video Surveillance and Analysis System (VSAS). b) Access Control System (ACS). c) Intrusion Detection System (IDS). d) Public Address System (PA). e) Network Ethernet Switches. f) Uninterruptable Power Supply (UPS). g) Other equipment as required. 3.6.7.2 The FPT will be a 60 m² (6 m x 10 m) tent. The tent will come with a lighting system (LED lights), 10 duplex Schuko-type sockets, pedestrian flooring and HVAC equipment. The Contractor will have full use of the tent for their equipment and shall supply additional distribution components as required for their system. 3.6.7.3 The tent electrical service will be 32A, 400/230 Vac, 50 Hz to a distribution panel located inside the tent. This distribution panel will have a 32A, 3P+N+E, 400/230 Vac, 50 Hz, IEC 60309 plug connector (output circuit) that the Contractor can use connect to their UPS and related distribution sockets. 3.6.7.4 The UPS shall be sized to provide 30 minutes of backup power to the ESS system. The system shall be capable of operating with the UPS removed from the tent.
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3.6.7.5 The Contractor shall ensure that their equipment’s power consumption is compatible with the electrical service and will work with the provided HVAC system.
3.6.8 Camp Interface Cabling 3.6.8.1 General The Camp Interface Cabling section is to be used in conjunction with the 600- and 300-man ESS camp template layouts (Annex J, para. 7 & 8). These templates are provided as a starting point for the Contractor’s proposed designs. The Contractor shall provide a working system and is responsible for the provision of all equipment required to make their design fully functional. The Contractor shall use the camp interface cabling connectors detailed. This will allow compatibility with other cables already in use. 3.6.8.2 Intrusion Detection System (IDS) Junction Box
Description: Junction box to connect IDS to camp interface cabling.
Camp Interface 1. Ethernet Fibre Optic Cable (2 ports to allow for daisy chaining of Cabling: communications). See Note 1. 2. Power Cable 230 VAC (1 plug and 1 socket to allow for daisy chaining power). See Note 2.
Equipment 1. IDS sensor cables as required. Interface 2. Other power connections as required. Cabling:
Other 1. Ethernet Switch to suit the design. requirements: 2. Other equipment as required. 3. The junction box shall be mountable to the fence. 4. The junction box and all connectors shall be IP67 rated.
Notes: 1. Connector shall be CONN COUPLER RCPT LC-LC DUPLEX, P/N: 17-300710, Manufacturer: CONEC (or approved equivalent) 2. Power Plug / Socket shall be 16A, P+N+E, 230 Vac, IEC 60309, IP 67, watertight connectors. Circuit RCD protection will be provided by other upstream equipment.
3.6.8.3 Three Security Camera Junction Box
Description: Junction box to connect three security cameras with IR illuminators to camp interface cabling.
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Camp Interface 1. Ethernet Fibre Optic Cable (2 ports to allow for daisy chaining of Cabling: communications). See Note 1. 2. Power Cable 230 VAC (1 plug and 1 socket to allow for daisy chaining power). See Note 2.
Equipment 1. Ethernet connections to 3 Security Cameras. Interface 2. Connection to external battery backup source. Cabling: 3. Other power connections as required. 4. All external connections shall be plug & play style with connectors mounted through the side of the junction box.
Other 1. Ethernet Switch to suit the design. requirements: 2. Other equipment as required. 3. The junction box shall be mounted on a stand so that the equipment can be operated safely in 0.3 meters of water caused by a heavy rain fall. 4. The junction box and all connectors shall be IP67 rated. 5. 30 minutes battery backup in Option. The Contractor shall supply a design for a separate battery with enclosure that will be located beside the 3 Camera Junction Box. NSPA will only purchase 4 batteries for testing as part of this contract. Other batteries will be purchased when required for a deployment. 6. Each 3 Camera Junction Box shall be supplied with a battery enclosure, plug and play battery cables and battery interconnecting jumper cables. 6. The 3 Camera Junction Box shall include all the hardware and connection points required to interface with the batteries including battery charger and battery bypass. 7. The system shall be able to operate without the battery box installed. 8. Each 3 Camera junction box shall be supplied with a POE Ethernet extender adapter and extra cable to allow one camera to be positioned up to 180 meters away from the junction box.
Notes: 1. Connector shall be CONN COUPLER RCPT LC-LC DUPLEX, P/N: 17-300710, Manufacturer: CONEC (or approved equivalent) 2. Power Plug / Socket shall be 16A, P+N+E, 230 Vac, IEC 60309, IP 67, watertight connectors. Circuit RCD protection will be provided by other upstream equipment.
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3.6.8.4 PA Remote Amplifier Junction Box
Description: Junction box to connect the PA Remote Amplifier to camp interface cabling.
Camp Interface 1. Ethernet Fibre Optic Cable (2 ports to allow for daisy chaining of Cabling: communications). See Note 1. 2. Power Cable 230 VAC. The equipment shall be supplied with a 5- meter power cable with a SCHUKO plug.
Equipment 1. Channels to drive external speakers. See Note 3. Interface Cabling:
Other 1. Ethernet Switch to suit the design. requirements: 2. Other equipment as required. 3. No UPS or battery backup is required. 4. The junction box will be located in the tent where the speakers are used or in a tent close by. 5. The junction box and all connectors shall be IP67 rated.
Notes: 1. Connector shall be CONN COUPLER RCPT LC-LC DUPLEX, P/N: 17-300710, Manufacturer: CONEC (or approved equivalent) 2. Not used. 3. Connectors shall be DT Series, Wedgelock, 3 socket plug, PN#: W3S, Manufacturer: Deutsch or approved equivalent.
3.6.8.5 Outdoor PA Junction Box
Description: Junction box to connect the Outdoor PA to camp interface cabling.
Camp Interface 1. Ethernet Fibre Optic Cable (2 ports to allow for daisy chaining of Cabling: communications). See Note 1. 2. Power Cable 230 VAC. See Note 2.
Equipment 1. As required. Interface Cabling:
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Other 1. Ethernet Switch to suit the design. requirements: 2. Other equipment as required. 3. No UPS or battery backup is required. 4. The junction box and all connectors shall be IP67 rated.
Notes: 1. Connector shall be CONN COUPLER RCPT LC-LC DUPLEX, P/N: 17-300710, Manufacturer: CONEC (or approved equivalent) 2. Power Plug shall be 16A, P+N+E, 230 Vac, IEC 60309, IP 67, watertight connectors. Circuit RCD protection will be provided by other upstream equipment.
3.6.9 Cable assemblies 3.6.9.1 General. The ESS will be used in different camp layouts. Certain cables shall be compatible with other equipment already in use. All cables shall be rated to function in ambient environment conditions as stipulated in para. 2.6. The Contractor’s equipment shall use the following cable types in their design in order to meet the compatibility requirement. 3.6.9.2 Fibre Optic Cable. Fibre Optic cable assemblies shall be supplied as per the following specification: a) The cable shall have the following connectors on each end: LC Duplex Connector, MM, IP67, Bayonet, Plastic, Black, Conec, P/N#: 17-300040 (or approved equivalent). Protective cover and dust caps shall be supplied with each connector. b) The cable shall be Optical Cable Corporation, P/N: BX002DALS9KR (or approved equivalent), OM2, multi-mode, 50υm/125 υm, Outdoor Application, Abrasion Resistant, Crush Resistant, Outer Jacket Diameter Not To Exceed 8.0 mm. 3.6.9.3 Power Cable. Power cable assemblies shall be supplied as per the following specification: a) Cable Type: H07RN-F or equivalent. 3 conductor 2.5 mm2. b) The power cables will be surface laid and not mechanically or environmental protected. c) In addition to the -30°C to 49°C ambient temperature the cable shall be able to withstand full sun exposure for up to 12 hours/day. The Contractor shall provide a cable that when de-rated for temperature shall still meet the capacity requirements. d) The cables shall have high flexibility and the capacity to withstand weather, oils/greases, mechanical and thermal stresses and be suitable for both heavy duty mobile service and outdoor use in wet and dry locations.
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e) The cables shall be supplied pre-cut with 16A, IEC 60309, P+N+E, 230Vac, IP 67, watertight connectors attached on each end. There shall be a plug on one end and a socket on the other end. 3.6.9.4 Audio Cable. Audio Cable assemblies (cable to the speakers) shall be supplied as per the following specification: a) The cable shall have the following connectors on each end. DT Series, Wedgelock, 3 socket plug, Deutsch, PN#W3S. b) The cable shall be selected by the Contractor. 3.6.9.5 Cable quantities. The Contractor shall provide the necessary quantities of cables to connect the ESS sub-systems’ elements for the firm quantities stated at para. 2.3. The remaining cables for connecting the quantities in Option will be acquired when required, along with the other hardware. 3.6.9.6 Manual Cable Reeling Machine for Fibre Optic Cable. The Contractor shall provide manual cable reeling machines that will be used to roll the fibre optic cable for the firm quantities stated at para. 2.3. 3.6.9.7 Fibre Optic Cable Couplers. The Contractor shall provide fibre optic coupler kits, incl. the special tools, if needed (two per camp), to allow two cables to be joined together for the firm quantities stated at para. 2.3.
3.7 Small Arms and Ammunition (SA&A) Storage
3.7.1 General 3.7.1.1 Containerized SA&A storage shall be provided for the JTF, JLSG, Training and NAEW camps and will be scaled for the anticipated Guard Force (GF) and Military Police (MP) contingent as well as individual personal weapons. It will contain weapons racks, sized to hold all personal and squad weapons on operations, it will also have compartments for the storage of SA ammunition with limited capacity for grenades or similar munitions. 3.7.1.2 The SA&A storage shall be able to provide daily, ready access to the arms and ammunition and, if/when needed, one of the containers can be assigned for a weekly or less frequent access. 3.7.1.3 The use of already available SA&A storage containers from another project is intended if the operational requirements dictate so.
3.7.2 SA&A Storage Containers 3.7.2.1 The SA&A storage equipment shall be integrated into an ISO 10-ft container, type 1D (Bicon). The SA&A storage container shall be designed IAW the requirements stated at para.3.2.
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SA&A storage container, examples
3.7.2.2 Type of Weapons and Ammunition Stored. The containers will handle a range of weapons and ammunition from various NATO countries. The weapons will vary in length, weight, and the size of the trigger guard and magazine. As a result, the storage system must offer flexible configurations and the ability to adjust in the field. 3.7.2.3 Storage configuration. The SA&A storage containers shall provide storage in Weapons/Ammunition racks (cabinets) as follows (see conceptual drawing below): • 2 x Expandable Weapons Racks, EWR; • 4 x Stackable Weapons Racks, SWR, Rifles; • 1 x SWR Pistols; • 2 x SWR Ammunition; • 1 x SWR Miscellaneous Weapons.
EWR
Two stacked SWRs
Conceptual layout, SA&A storage container
3.7.3 Storage racks 3.7.3.1 The storage racks shall provide a combination of security and ease of use. Weapons shall be both securely stored and inaccessible to unauthorised persons. The racks shall permit very rapid and accurate inventory checks.
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3.7.3.2 The racks shall be made of steel, protected from corrosion, with an appropriate, durable finishing, i.e. light grey textured paint providing a good contrast to the weapons (see also para. 3.2.5). 3.7.3.3 The racks, once mounted, shall be sufficiently secure, that they cannot be easily dismantled or rendered insecure using ordinary hand tools up to and including 2 m pry bars and conventional bolt cutters. 3.7.3.4 The installation of the storage racks is considered as a “non-permanent” installation so that on completion of use, the storage racks can be dismantled and the container revert to another function without need of repair. 3.7.3.5 The storage racks can be bolted to the floors and walls of the container, if necessary, without perforating them. The bolting arrangement shall ensure that the bolts themselves do not become the cause of insecurity. 3.7.3.6 The racks, if required shall be able to be removed from the container and packed for shipment and storage. This dismantling shall be simple to do with ordinary hand tools, or with specialized tools provided by the Contractor, and the packing shall be sufficiently sturdy that it can withstand the rigours of a move without damage to the racks and shelving. 3.7.3.7 Each rack shall be independent; it shall be possible to disassemble and remove without affecting the remaining racks. 3.7.3.8 Two types of racks shall be provided, Stackable and Expandable Weapons Racks.
3.7.4 Stackable Weapons Racks (SWR) 3.7.4.1 These type of racks (see examples below) shall be stackable in two, providing flexibility to allow different type of storage by providing several fixation points for the barrel saddles, pistol packs, shelves, etc. They shall have two punched or mesh- type doors, permitting for accurate checks. 3.7.4.2 The doors shall be for front access, with wings of the same dimension, double hinged, each wing to turn through approx. 180º.
3.7.4.3 The doors shall be secured using round steel bars which should be able to lock to the door frame and be secured shut by an integral lock. Page 62 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
3.7.4.4 The usable dimensions of each rack shall be approx. LxWxH 900 mm x 400 mm x 950 mm, exploiting the full inner length and height of the container (together with the EWRs). 3.7.4.5 The racks shall be of modular type as a standard: to be able to be stacked back to back, on top of one another or side by side. All holes for this shall be pre-punched into the rack body’s metalwork.
3.7.4.6 Rifle Storage
3.7.4.6.1 There shall be 10 to 12 weapon storage spaces across the Rifle SWR. Each rack shall be supplied with the respective number of Barrel and Stock Saddles (see example on the right). 3.7.4.6.2 The users shall be able to move easily the Barrel and Stock saddles to the correct position on the back panel inside the SWR for proper storage of any type of rifle. Short Personal Defence Weapons shall be easily stored alongside a full length assault rifle or shotgun.
3.7.4.7 Pistol Storage
3.7.4.7.1 The Pistol SWR shall be with two locking doors so that each SWR has two locking compartments. In each type of container, there will be one Pistol SWR so that there will be four locking compartments for pistols provided (see examples on the right).
3.7.4.7.2 The Pistol SWR shall use Pistol Packs fitted inside for storage of pistols. They shall be modular units able to store a number of pistols so that this type of SWR shall be capable of storing a minimum of 60 pistols.
3.7.4.8 Ammunition Storage
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3.7.4.8.1 The Ammunition SWR shall be supplied with a minimum of three heavy duty shelves with an allowed weight per shelf of minimum 130 kg. The shelves are to support ammunition in metal ammunition storage boxes or in manufacturer’s packing i.e. cardboard cartons (see examples on the right).
3.7.4.8.2 Each shelf shall be able to store (approx., pending on packing) 1,500 cartridges of 7.62 mm, 4,000 cartridges of 5.56 or 5,000 cartridges of 9 mm ammunition. 3.7.4.8.3 The shelves shall also be adjustable in height in order to allow specific space for particular cases or cartons.
3.7.4.9 Miscellaneous Storage
3.7.4.9.1 The SWR for miscellaneous weapons shall be designed to offer flexible storage for unusual shaped weapons that do not fit into the storage racking provided for rifles and pistols, for example some grenade launchers, flare pistols, night sights etc. (see examples on the right). 3.7.4.9.2 Each miscellaneous weapons SWR shall have: • An open area from the base upwards to store weapons (any rifle or sub-machine gun) in carry bags. • Plain shelf with adjustable dividers to store pistols in plastic boxes. The shelf shall be adjustable in height. The dividers shall be able to be moved to create slots of the right size for any particular item. • Ability to install up to three horizontal mounts for general weapons storage such as small grenade launchers and weapons with an awkward shape.
3.7.5 Expandable Weapons Racks (EWR) 3.7.5.1 The EWR shall provide a very flexible weapon storage racking which shall enable weapons to be stored on an open rack in any number of combinations. The rack shall be capable of storing the longest sniper rifle adjacent to a heavy machine gun or a short sub-machine gun. See examples below.
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3.7.5.2 There shall be a minimum of 12 spaces (one stock and one barrel saddles to cradle each rifle) across each panel. So when rifles/sub-machine guns are stored on two rows that shall enable storage of minimum 24 rifles per panel. 3.7.5.3 The configuration of the components shall be able to quickly change to take account of any new weapon entering the storage. 3.7.5.4 For securing weapons to the EWR, the rack shall be supplied with Security Eyelets which shall hook into the panel where required. Weapons shall be secured to the eyelets by plastic coated security wires and padlocks to attach the wire to the Security Eyelet.
3.7.6 SA&A Container Power 3.7.6.1 The SA&S electrical service will be 32A, 400/230 Vac, 50 Hz. A camp power distribution cable will provide power from a 32A, 3P+N+E, 400/230 Vac, 50 Hz, IEC 60309 connector, IP67 socket to a plug on the outside of the CACM. 3.7.6.2 Camp Power Distribution Cable. Each SA&S shall be supplied with a 30 meter, connectorised, power cable. The cable shall be a H07RN-F or approved equivalent, 5x10 mm2, multi-conductor cable with 32A, IEC 60309, IP 67, watertight connectors installed on each end. There shall be a plug on one end and a socket on the other end. This cable shall be transported and stored in the SA&S. The cable shall be rated to function in a -30°C to 50°C ambient environment with full sun exposure. The contractor shall provide a cable that when de-rated for temperature shall still meet the capacity requirements. The cable shall have high flexibility and the capacity to withstand weather, oils/greases, mechanical and thermal stresses and be suitable for both heavy duty mobile service and outdoor use in wet and dry locations.
3.7.7 Sunshade system 3.7.7.1 General. A sunshade system shall be provided for each SA&A storage container. The sunshade system shall be designed to provide additional, beneficial functionality to the containers by providing a protected, covered area to individual or paired containers. Each sunshade system shall be able to provide protection to a single 10-ft container, two paired (back to back) 10-ft containers or a single 20-ft
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container (provided by others). The addition of the sunshade in high temperature climates shall reduce the load upon the HVAC unit and improve the storage conditions in case of non-operating HVAC by effective reduction in the applied solar load. See conceptual drawings below.
Sunshade system (conceptual drawings)
3.7.7.2 The sunshade system shall be designed according to the following requirements: a) To provide a shading effect to the protected container when exposed to a direct sunlight, whilst allowing air and rain to pass through a textile membrane. b) To be easy to install (by two persons) and using, to the extent possible, components from existing military shelter systems; quick-release, clevis and “Lynch” type pins shall be used for the installation with a limited use of screws and/or bolts. c) The solution shall take advantage of the container top ISO corners to secure a “mushroom” type support.
“Mushroom” type cover support (conceptual)
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d) To be lightweight, with main structural elements from aluminium profiles. The system shall offer structural strength and stability sufficient to remain safe under the climate conditions specified at para. 2.6. It shall be highly secure when correctly anchored and staked. e) To employ a high-quality textile (micro-perforated or other type with inherent breathability, as appropriate), UV protected, tear, rot and fire resistant. The textile shall be double sided, coloured green (see para. 2.16.4) on one side and desert sand on the other, thereby acting also as a camouflage cover which can be configured according to the deployment environment. f) The textile cover shall cover the entire roof, creating an air chamber at least 400 mm high and extending at an angle downwards. g) The textile cover shall be reinforced at points of contact with the support elements (i.e. support “mushrooms”) and at anchoring and tie-down points. h) The front and end walls shall be fitted with doors that can be rolled and maintained opened to allow the container doors opening. i) To allow deployment on a number of different ground types, from unprepared grass, compacted earth, tarmac and concrete to permit maximum flexibility of use. j) To include a number of features to cater for operations on unprepared ground, including adjustable foot levelling, adjustable telescopic bars, and adjustable height of elements providing optimal distance of the textile top part from the container roof. k) To be provided with a reusable packaging, permitting continued un-packaging, operation, re-packaging and storage inside the containers. l) All required equipment and accessories to complete the system shall be included.
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4 PACKAGING, PACKING AND LOAD DIAGRAMS
4.1 Objective
4.1.1 The Contractor shall design and provide packaging in accordance with the best commercial and military practices applicable in that field in order to maintain the integrity of the equipment during its initial delivery and subsequent life cycle, considering the environmental conditions described in this SOW. The design shall facilitate repeated and fast deployment and repacking in accordance with the requirements of this SOW. 4.1.2 The packaging shall be designed to meet the same environmental and transport requirements as the equipment. 4.1.3 The Contractor shall be responsible to design a bespoke solution ensuring the optimization of the packaging and packing of the equipment. 4.1.4 The contractor shall take into account the Material Handling Equipment available for NSPA. 4.1.5 Other requirements for packaging included in this SOW are additional to the requirements in paragraph “Packaging, Packing and Load Diagram”. 4.1.6 Any deviation from the requirements of this paragraph shall be formally approved by NSPA.
4.2 Packaging and packing
4.2.1 All materiel including accessories and spare parts not mounted permanently to the main piece of equipment shall be packed for storage and shipping into racks, boxes or crates as appropriate, that can be loaded on aircraft pallet (463L system), inside 20 ft ISO containers, Tricons, Bicons and in vehicle cargo area in an optimized way. 4.2.2 All racks, boxes and any loaded packaging shall be capable of being loaded/ unloaded in/ from ISO containers using common forklifts and Euro pallet lifters and shall be fitted with 4 way entries when possible. Forklift pockets shall not be smaller than W 250 mm x H 102 mm when possible; their location and smaller sizes shall be approved by NSPA to ensure compatibility with forklifts available. 4.2.2.1 The Packaging shall be sufficiently robust and durable to be re-used throughout the life of the equipment, use space efficiently, facilitate the identification of all components during storage, and ensure the protection of the components during transportation. The content shall be firmly maintained inside the packaging. 4.2.2.2 Depending on the nature of the material, packaging shall be such that enough room remains for repacking on field conditions where cube optimization may not be possible. When this is not a concern, the packaging shall be sized to the minimum considering the dimensions and fragility of the item packaged. 4.2.2.3 The packaging and its content shall remain fully operational after the following tests:
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a) “Transit Drop” and “Horizontal Impact” performed in accordance with AECTP 400-3, method 414 Handling amended as per AEPP-3. As per AEPP-3: b) “Cornerwise Drop” and “Edgewise Drop” considering packaging type 3. c) “Rolling” if applicable. d) “Mechanical Handling” Procedure I – Lifting and transporting by forklift truck. The test shall include any specific packing condition (items stacked as defined in the loading plan). 4.2.2.4 The packaging shall be designed to be stackable, with locating devices, and sized in a standardized way (common height, width, length) in order to facilitate packing of various equipment in a stable and optimised volume. 4.2.2.5 Conventional rectangular shape shall be used whenever possible. 4.2.2.6 The loaded packaging shall fit transversally into ISO containers of the types described in Annex H with sufficient clearance (minimum 5.0 cm top, down, right and left) with the door aperture for easy loading/ unloading. If the nature of the equipment does not allow this configuration, the packaging shall be design with specific fixtures if required (temporary roller …) so that it will remain possible to load it to the end of a 20-ft container using the forklift described in this SOW. These fixtures shall be included with each packaging. 4.2.2.7 The packaging and packing shall be designed so that the volume will be optimized when stored in ISO containers and on air pallet, in particular, packaging shall be stackable. When stacked, forklift transportable loaded packaging maximum height shall be limited to 203 cm (minimum clearance 5.0 cm top and down with container door aperture) and maximum weight to 1,800 kg while individual packaging weight shall be limited to 900 kg. 4.2.2.8 When possible, and even if transportable by forklift, the loaded packaging dimension and weight shall be limited to allow its handling by no more than 4 people (25 kg maximum per person) and shall receive the appropriate handles. Depending on the posture of the personnel, the type of handles and the frequency of the tasks, this value might be increased/ decreased. An increase shall be subject to approval by NSPA on a case by case basis. 4.2.2.9 Weight shall be indicated. When the loaded packaging is unbalance or if it shall be handled in a particular way, indication shall be visible on the packaging (gravity center location loaded/ unloaded, arrows…). 4.2.2.10 The packaging shall be sized to be compatible with Euro pallets dimensions (W 800 mm x L 1,200 mm) when possible and considering that it will be stored inside ISO containers alongside other packaging with this footprint. Height of the packaging proposed shall be standardized. 4.2.2.11 When loading/ unloading/ securing the cargo inside shipping containers requires specific fixtures that are not commercial or military standard, the Contractor shall provide these items with all associated engineering details. Page 69 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
4.2.2.12 Containers/ boxes/ racks shall be permanently labelled on four (4) sides and the list of content included inside and affixed outside the container/box/ rack. When multiple containers/ sub-containers are required for an equipment, the containers/ sub-containers number and the total number shall be indicated (i.e. Box 1 of 4). If there is a risk of mixing containers/ sub-containers, a serial number shall be indicated (i.e. Tent, Serial no 250, Box 1 of 4). 4.2.2.13 Combination of top and side opening shall be included when it will provide an advantage so that the racks can be loaded/ unloaded even when stacked. 4.2.2.14 The packaging shall be equipped with fixture such as rings, strap guides, handles or equivalent allowing a reliable securing with straps and shall be shaped or shall receive artifacts ensuring that stacked items are not sliding. There shall be no protrusions that could cause damage to the packaging or to other goods stored and/ or transported beside. 4.2.2.15 All lids and removable panels shall be firmly secured to their container with clamps or equivalent in order to prevent the container opening in case of fall. 4.2.2.16 There shall be no loose items that could become detached and lost. 4.2.2.17 Although during storage and transportation the packaging might be protected, during preparation for deployment, set-up and teardown, the packaging will be directly exposed to the environmental conditions. The integrity of the packaging and its content shall be guaranteed under these conditions. Storing the packaging in water 5.0 cm high for unlimited time shall not result in any damages; water travel by capillarity shall not be possible. Wood pallets are therefore not acceptable. 4.2.2.18 If wood packaging is provided, the following shall apply: a) A wood packaging could be proposed if there is no other viable solution and/ or if it provides a technical/ performance advantage compare to other solutions (high impact polymer, fiberglass, metal…). b) Wood shall be treated to resist rain exposure and design shall prevent water ingress. c) Packaging shall be compliant with International Standards for Phytosanitary Measures (ISPM no 15) . d) Containers corners shall be reinforced by metal profiles. e) Nailing or screwing of lids/ openings are not permitted, clamps or equivalent fixtures shall be provided. 4.2.2.19 All reusable items (rack, boxes…) will be listed in the material management documents. 4.2.3 The packaging color shall be RAL 6031 monotone bronze green matt finish or equivalent whenever possible (box, racks, tarp cover…).
4.3 Packing Optimisation
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4.3.1 The contractor shall develop bespoke solutions ensuring that the volume and weight available will be used in the most efficient way. 4.3.2 At the minimum, 75 % of the volume of a container shall be occupied by the equipment (except when the weight is the limiting factor). 4.3.3 The loading and anchoring/ unloading of a shipping container (all types) shall not require more than 15 minutes by 2 people with one forklift. 4.3.4 It shall be possible loading and securing an aircraft pallet at 75 % in 15 minutes by 2 people with one forklift, with items as stored inside shipping containers.
4.4 Material Handling Equipment
4.4.1 The solution proposed shall be compatible with existing forklifts having the following main characteristics: 4.4.1.1 Forklift with telescopic boom extendable approximately 5.3 m (able to reach the end of a 20-ft container with short forks). 4.4.1.2 Load capacity boom retracted: 3,600 kg at 1.2 m load centre, 5,300 kg at 0.7 m load centre, 5,500 kg at 0.6 m load centre. 4.4.1.3 The Contractor shall be responsible to seek for information when he will finalized his design after contract award to ensure this compatibility. 4.4.2 The MHE is intended to be used only for moving sub-containers/ racks/ boxes and for loading/ unloading these in shipping containers. Loading/ unloading sub- containers/ racks/ boxes shall not require the support of MHE and shall be done manually.
4.5 Load and Anchoring Diagrams for Containers/ Racks/ Boxes and Air Pallets
4.5.1 The Contractor shall provide load and anchoring diagrams when the complexity justifies it or when safety issues may result from inappropriate packing. 4.5.2 When developing the loading and anchoring diagrams, the Contractor shall ensure that the best practice applies (gravity centre, dimensions, weight limitation, accelerations for each mode of transport…). 4.5.3 The gravity centre of a loaded shipping container subject to air transport or an aircraft pallet is expected to remain within 30 cm of the container or pallet geometric center (middle of the length and width). 4.5.4 The packing shall be compatible with the deployment scenarios described in para. 2.2 “Required Capability”. 4.5.5 The packing shall be organized so that the first part required come first. 4.5.6 A load and anchoring diagram with a packing list and the identification of the gravity centre shall be provided for each shipping container. All anchoring equipment shall be listed (refer to Annex I).
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4.5.7 The equipment shall be organised in camps and type of item for packing into shipping ISO containers. Equipment of the same type might be distributed between containers and mixed with other items only if there is not enough material to fill a complete container, or if it is an advantage for deployment; this shall be approved on a case by case basis by NSPA. 4.5.8 The number of ISO containers shall be minimized while working within gross weight limitation of 14,000 kg for 20-ft containers, 3,600 kg for Tricon and Bicon when ready for transport (10,800 kg and 7,200 kg respectively when coupled). The Contractor shall develop a packing plan for individual containers and for all camps that will be submitted to NSPA for approval. 4.5.9 The Contractor shall develop a solution compatible with all container types required for this project. 4.5.10 When hazardous material is part of the deliverables, the loading plan shall be defined in order to ensure that they will remain accessible 4.5.11 Loading/ unloading containers and verifying that the integrity of the content is ensured during transportation shall be part of the testing plan. 4.5.12 The contractor shall provide load diagrams for a complete 300-man camp module loaded on air pallets (463L) considering two configurations. The number of air pallets shall be minimized while working within a gross weight limitation of: a) 3,600 kg per pallet. b) 4,500 kg per pallet.
4.6 Delivery, Storage and Transportation in Shipping Containers
4.6.1 The Contractor shall deliver the equipment inside Tricon and Bicon shipping containers as per Annex H, provided by NSPA. 4.6.2 The Contractor shall have the warehousing and outdoor space necessary to receive, store and prepare all containers and equipment. 4.6.3 The equipment shall be secured and ready for any mode of transport. 4.6.4 All anchoring equipment shall be provided by the Contractor. 4.6.5 Preservation of the equipment shall be ensure for long term storage (up to 1 year). 4.6.6 Desiccant for ISO containers or any sub-container/ box, shall be selected so that they cannot leak or deteriorate when saturated with humidity and/ or when not changed on time. In no circumstances the desiccant shall come in contact with the equipment. 4.6.7 For the initial delivery, a complete list of contents of each item/ container/ sub- container shall be prepared for transportation, customs, and inspection. It shall be consistent with the Material Data Sheet (refer to para. 6.10).
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5 TRANSPORTABILITY
5.1 Multimodal transport
5.1.1 The package provided shall be transportable by multimodal means (air, rail, road and sea) and shall be designed, labelled, tested and certified accordingly. 5.1.2 During the same mission, it shall be possible to transport the equipment by all means of transportation methods, including unloading containers for repacking on aircraft pallets with and without the use of a forklift. Therefore the packaging and the loading plan of the containers shall be designed accordingly. 5.1.3 The system and associated equipment and packaging shall withstand the mechanical shocks, vibration and accelerations resulting from all modes of transportation. 5.1.4 The requirements for transportability shall be integrated since the initial design phase of the equipment and shall be included in the critical path of the project implementation. 5.1.5 Loading inside shipping containers 5.1.5.1 Tricon The equipment shall be delivered loaded and secured for any mode of transportation inside Tricon containers limited in height to 2.438 m (8 ft). Door Minimum Internal Dimensions opening Length 1.88 m N/A Width 2.30 m 1.86 m Height 2.23 m 2.13 m 5.1.5.2 Bicon The equipment shall also fit in an optimized way inside a Bicon shipping container limited in height to 2.438 m (8 ft). Door Minimum Internal Dimensions opening N/A Length 2.82 m 2.31 m Width 2.33 m 2.13 m Height 2.23 m 5.1.5.3 The internal width and length of both types of containers might be reduced by approximately 15 mm if anchoring tracks are fitted on the side and back walls. 5.1.5.4 The Contractor shall define the anchoring plan to ensure that the equipment can be safely transported by any means of transport. G factors as specified for air, rail, road and sea with a minimum safety factor of 1.15 shall be achieved. The ultimate load shall be not less than 1.5 times the required design limit.
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5.1.5.5 The containers are subject to off road movement by the military Deployable Rapid Operations Platform System (DROPS); it is important that the internal fittings, packaging and dunnaging withstand such conditions, in particular the steep angle (45 degrees) of loading and unloading. 5.1.5.6 All anchoring equipment for packing inside ISO containers and sub-containers shall be provided with the equipment. 5.1.6 Lifting by slings 5.1.6.1 The concertina wire trailer shall be equipped with four (4) lifting eyes to allow lifting of the trailers by a single apex sling assembly with 4 slings of equal length not exceeding 7.3 m above the lowest part of the equipment. 5.1.6.2 These eyes will be used for lifting by attaching hooks or shackles. 5.1.6.3 The design shall consider a limit load of not less than 2.3 times the static load. The ultimate strength of each eye shall equal or exceed 3.45 times the working load (i.e., applying 1.5 safety factor). 5.1.6.4 There shall be no contact between the sling and the equipment that may adversely affect the sling device and/ or the equipment, including painting. 5.1.6.5 Lifting shall be possible with a sling angle not greater than 60 degrees compared to horizontal. 5.1.6.6 The loaded trailer shall remain stable and close to a horizontal position on both the longitudinal and the lateral axes when slung.
5.2 Transport by air
5.2.1 The equipment shall be transportable by military (C-130, C-17 and A400M) and commercial aircrafts inside shipping containers and on air pallets. 5.2.2 The equipment shall be transportable while either stored inside their ISO containers on the floor of the aircraft cargo area or on an aircraft pallet (463 L system). It shall also be possible to load the equipment directly on a single aircraft pallet (without the shipping/ ISO container). 5.2.3 The following G-factors apply for the cargo restraint:
Direction Aircraft C-130, C-17 A400M
Forward (cargo only) 3.0 (a) 3.0 (a)
Forward (cargo & personnel 8.0 (b) 9.0 (b) forward)
Aft 1.5 (a) 1,68 G (a) in the Cargo Hold 2.9 G (a) on the Ramp
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Side 1.5 (a) 3.0 (a)
Vertical up 2.0 (a) (up to 3.03 G (a) in the Cargo Hold 3.0 (a) (c)) 4.8 G (a) on the Ramp
Vertical down 4.5 (a) 7.52 G (a) in the Cargo Hold 7.76 G (a) on the Ramp
Primary cargo restrained by cargo floor. Secondary cargo must be restrained by primary cargo.
(a): Design limit load without loss of serviceability (b): Ultimate load: Without loss of structural integrity, the force (not less than the design limit load times 1.5) that a provision, including its connecting structural members, can sustain without breaking, rupturing, or otherwise becoming unusable. (c): Particular conditions
5.2.3.1 The restraint points shall be designed considering a safety factor to be agreed with the certifying authority but that shall be at the minimum 1.15. 5.2.3.2 The Contractor shall design to meet 8 G and 9 G forward. If this will be technically unfeasible, the design shall be optimized in order to reach the highest technically feasible restraint, with 3 G being the absolute minimum limit. 5.2.3.3 The Contractor shall provide an anchoring plan for each type of shipping container considering orientation inside the aircraft that might vary. 5.2.3.4 The Contractor shall provide loading plans for the equipment directly loaded on aircraft pallet. Restraint will be achieved by aircraft pallet nets provided by others. However, the Contractor shall design a packaging and define a loading plan appropriated for the equipment to withstand the G factors specified. 5.2.4 The equipment shall withstand air pressure and temperature variations and sudden uncontrolled air pressure and temperature drops. There shall be no risk of damaging the aircraft or injuring the crew during transportation.
5.3 Transport by rail
5.3.1 The following G-factors apply for the cargo restraint:
Direction Rail
Forward 4.0 (shock) Aft 4.0 (shock) Side 1.5
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Vertical up/ down 2.0 5.3.2 A rail impact test shall be performed in forward and aft directions or alternatively, computer simulation shall be provided.
5.4 Transport by road
5.4.1 The containers shall be transportable by road on low bed/ flatbed trailers and inside shipping containers. 5.4.2 While transported by road the loads shall remain stable in case of emergency braking and during collision avoidance manoeuver. The equipment shall remain safely anchored and fully functional after being transported 500 km on highway plus 500 km on unpaved road (1000 km in total). 5.4.3 The following G factors apply for the cargo restraint:
Direction Road
Forward 0.5 Aft 0.5 Side 0.3 Vertical up 0.2 Vertical down 0.2
5.5 Transport by sea
5.5.1 It is not expected that the equipment will land directly onto a beach from a ship, craft or pontoon. It will always land to a normal port facility. 5.5.2 The following G-factors with combined angles apply for the cargo restraint:
Direction Sea
Forward (cargo only) 1.0 Aft 1.0 Side 1.0 Vertical up NA Vertical down NA Angle of inclination 40 degrees Note: direction for information only, maximum shall apply to all
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5.6 Documentation for transport 5.6.1 The procedures applicable for each mode of transport and for each specific configuration shall be fully described in the documentation which shall accompany each facility. 5.6.2 This portion of the documentation shall also include the loading plans.
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6 INTEGRATED LOGISTICS SUPPORT
6.1 General
6.1.1 In order to minimize both system down time and in-service support costs, NSPA requires the Contractor to conduct an Integrated Logistic Support (ILS) program that shall ensure that logistics support matters are considered in the selection and the subsequent supply of the equipment and associated support materials, training and documentation. The Integrated Logistic Support (ILS) Plan, detailing how this program will be completed, shall be submitted to NSPA in accordance with Annex A. 6.1.2 The Contractor shall also conduct a tailored Logistic Support Analysis (LSA) to demonstrate that the ILS requirements of this SOW are fulfilled. The Availability, Reliability and Maintainability data, Maintenance Plan, Spares & Pack-Up Kit (PUK) Lists, Tool Lists, Training needs analyses and Life Cycle Cost Estimate shall be part of this LSA. No manufacturing shall take place without NSPA having reviewed and agreed to the LSA.
6.2 Equipment Operational Usage Profile and Equipment Reliability Requirements
6.2.1 The intention is to operate the equipment continuously for six (6) months in every four (4) year period under operational conditions described in the SOW. This period could be extended up to one (1) year. For planning purposes, this 6 month period assumes 24 hours per day 7 days per week usage. During this timeframe, the equipment shall be capable of meeting its design performance, with no component failures or down time due to planned or unplanned maintenance that is not correctable through system redundancy or that is not repairable and returned to full service within 8 hours. 6.2.2 During the remaining period of the 4-year cycle, the equipment will be used for field exercises every 6 months for periods up to 8 weeks each (including one setup and one teardown) during which it shall meet the same operational availability requirements as when deployed on operation. It can be assumed that these training exercises are scheduled at equal intervals over this period. The maintenance program shall be defined to satisfy and fit within this operational profile. The 4-year cycle will repeat 5 times during the 20-year lifespan of the equipment. The equipment shall therefore withstand up to 40 deployments and the equivalent of 5 years continuous operation. 6.2.3 The Contractor shall achieve these requirements through the design and provision of equipment that includes reliable components, sparing recommendations, supportive maintenance routines and schedules, and optimum training. This shall be achieved under the operational conditions outlined above while operating in the environments described in this SOW and considering the transport means that will be used for deployment. This shall be demonstrated by objective evidence.
6.3 Equipment Availability, Reliability and Maintainability
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6.3.1 The Contractor shall demonstrate that the equipment and associated items provided are satisfying the availability, reliability and maintainability requirement of this SOW. The Contractor shall provide objective evidence to support this claim with historical performance known or expected reliability data (Mean-Time-Between-Failures, Failure Rate, Mean-Time-to-Repair, Mean Time Between Maintenance, Mean Down Time, etc…), maintenance and spares feedback data over a period equivalent to 1 year continuous deployment. The Contractor shall provide information regarding how the data was obtained.
6.4 Supportability
6.4.1 The proposed equipment shall be proven in a military or a comparable industry, where it has demonstrated deployed supportability characteristics (i.e. supported with no or little off-site assistance). 6.4.2 The equipment shall be logistically supportable under design conditions for 20 years. This equates to 5 cycles, each of 4 years duration with the profile of use described in this SOW. This means for a period of 20 years after delivery and acceptance: a) The equipment, with planned routine maintenance and normal repair, shall continue to meet the design performance parameters when operated under design conditions. b) NSPA/ the User shall be able to obtain all necessary spare parts, components and technical expertise. c) The Contractor/ Manufacturer shall have a configuration management system in place and shall be able to advise NSPA/ the User of all engineering changes, changes in part numbers and source of availability. d) The logistic support costs shall be minimized to meet the best practices in that field.
6.5 In-Service Maintenance.
6.5.1 When the equipment is deployed, maximum allowable down time to fix a fault or conduct planned maintenance shall not exceed 8 hours. Time to report to the site, complete diagnostics, and make the repair and test the system shall be included in the 8 hour maximum. If system redundancy can allow a component to be non-operable without deterioration in system performance, this limit may be exceeded. 6.5.2 The in-service materiel support concept for the equipment shall be a combination of in-house and commercial support, distributed at three organizational levels. When deployed, the technical support personnel in the military or NSPA unit shall be responsible for maintenance. When not deployed, the equipment shall be stored at the Southern Operational Centre (SOC), Taranto, Italy and maintenance and supply support shall be conducted by trade-certified personnel. However, where the complexity of the work exceeds the capability of these personnel, or the cost of necessary support equipment is excessive, the Contractor shall recommend overhaul or repair service at his factory, or at other commercial repair establishments, or using his field service representatives if justified by the value of the equipment repair.
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6.5.3 The Contractor is required to assign all necessary preventive and corrective maintenance to the appropriate maintenance “level” as described hereafter: a) “1st level maintenance” is preventive maintenance or repair work that is within the capacity of the deployed Operation and Support Units. This work is conducted when the equipment is deployed. It shall be possible performing common tasks outdoor on field conditions in any climatic environment, in particular in cold climate by people equipped with arctic clothes. Design for reliability and second level maintenance should avoid unexpected failures in the field, but if a critical component fails, these soldiers shall be able to repair or replace that unit. b) “2nd level maintenance” is work normally done at the User’s facility or nearby dealer. It is work of longer duration, conducted with more specialized tools in a more conducive work environment, and within the skills of the 2nd line unit or contracted support. The skills required to support the equipment will be identified by the Contractor and provided through specialist training courses. 2nd level maintenance routines shall be completed within a 10 week period, which includes equipment delivery, diagnostics, order of parts and service support, repair, test, and return to storage. c) “3rd level maintenance” includes both preventive and corrective maintenance and major repairs and overhauls that cannot be completed by the 2nd line unit. This work will be conducted by the equipment supplier or other designated repair facility. All 3rd level maintenance, repair, or overhaul work shall be completed within a 10 week period. This time includes packaging, delivery, inspection, repair, test and verification, re-packaging, and transportation back to the User’s facility. 6.5.4 The Contractor shall provide Maintenance Plans (MP), as per Annex C, for each item of equipment where planned maintenance is required to meet operational and sustainability requirements. MPs shall include all preventive maintenance routines and planned major overhauls for 20 years life cycle. Periodic inspections, post- deployment cleaning, pre/post-storage preparation, condition monitoring, time-based parts or Petroleum Oil and Lubricant (POL) replacement, etc., are also included as preventive maintenance routines. 6.5.5 The equipment shall be equipped with the appropriate devices allowing the users to define in a precise and reliable manner when the maintenance shall be performed (i.e. if the periodicity is defined in operating hours, the equipment shall be fitted with an hour meter). 6.5.6 MPs shall also clearly identify when specific maintenance or care is required depending on the environmental conditions.
6.6 Life Cycle Cost Estimate
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6.6.1 As part of the LSA, the Contractor shall provide a detailed yearly cost estimate based on the 20 year profile of use of this equipment that will include the follow-on support activities and disposal at end of life. The life cycle cost estimate shall be based on the profile of use described in this SOW.
6.7 Contractor Logistics Support
6.7.1 General. The Contractor shall be able to provide logistics support to NSPA/ the User for maintenance and supply of all materials delivered. 6.7.2 Contractor Assisted Maintenance. Maintenance may include field service representative work over and above that done by the User including diagnostics and repair, or repair and overhaul, in the location where the camp is deployed, at SOC facility or at the Contractor’s field service facilities. This maintenance shall be provided for those items where the Contractor has concluded that vendor support is necessary or recommended for certain maintenance. 6.7.3 Standard maintenance (except 3rd level). The Contractor (or his Sub-Contractor) shall be capable of performing maintenance at a SOC facility (Taranto, Italy). In order to ensure the availability of the equipment, they shall be able to intervene within 24 hours. For “Factory” level maintenance only, it is acceptable to use a different facility to perform the maintenance. 6.7.3.1 SOC will provide space, standard handling equipment, power at 16 A, fuel and water only. The Contractor shall be able to work in an autonomous manner. The Contractor shall protect the site from any pollution that might occur during the maintenance (oil drop…) and shall collect and eliminate all the waste. 6.7.3.2 Only when the complexity of the tasks or the efficiency will justify, the equipment might be shipped to the local facility proposed by the Contractor, this is expected to be exceptional and shall be approved by NSPA on a case by case basis. 6.7.4 Factory Level Maintenance. For those items where the Contractor has concluded that vendor support is necessary or recommended for certain maintenance (overhaul, equipment upgrade…), NSPA may arrange for the equipment to be returned to the “factory” or a similar facility. In order to minimize the transportation time and cost and to ensure availability of the equipment in short notice in case of urgent unplanned deployment, this facility shall be located as close as possible to SOC location. The duration of the transportation shall be limited to 48 hours gate to gate, transport by aircraft being excluded. 6.7.5 Material Supply. For those parts, component, consumables, special tools and test equipment and any item required to support and operate the camp, NSPA may arrange a supply agreement. 6.7.6 Contracted support. As an option, the Contractor shall provide logistics support for the delivered equipment as listed in this paragraph. 6.7.6.1 The Contractor is expected to deliver logistics support mostly in Taranto, Italy where the equipment will be stored, or exceptionally to the Point of Presence (POP) deployed locations within the boundaries of European NATO countries. Page 81 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
6.7.6.2 NSPA will supply power, fuel and other necessary material in execution of any tasks performed in Italy or POP. 6.7.6.3 The Contractor shall furnish all direct and/or indirect material including special tools and test equipment necessary for the performance of the services defined in the maintenance plan. 6.7.6.4 Yearly Preventive Maintenance at Storage. When requested, the Contractor shall provide annual preventive maintenance for each item of equipment during the extended period of storage of equipment. 6.7.6.5 Maintenance Plan, as per Annex C, shall include yearly preventive maintenance tasks in details in addition to all other routines and planned major overhauls. 6.7.6.6 The Contractor shall provide all services to the standard as described by the Original Equipment Manufacturer in OEM Manual. Services or work not described in the OEM Manual shall be completed in accordance with technical manuals, military specifications, or commercial practices provided by the Contractor and agreed in advance by NSPA. 6.7.6.7 If the Contractor identifies any additional repair work which is considered out of the scope of yearly preventive maintenance specified in maintenance plan, Repair Section of this SOW will apply. 6.7.6.8 Repair. Unless otherwise stated, an inspection service always precedes repair work to scope the repair work and to obtain a fixed price quote. NSPA will initiate the inspection service request which subsequently might trigger repair work. 6.7.6.9 After inspection, if the Contractor ascertains the need to perform a repair, a detailed description of necessary repair with the price proposal shall be provided to NSPA. This should include but is not limited to: a) Time to repair. b) Labour. c) List of necessary spares and consumables. 6.7.6.10 NSPA will evaluate the Contractor’s report with proposal, and within five working days from reception, will provide the Contractor with approval to commence repair or alternate direction. 6.7.6.11 Supply. NSPA will order spares, consumables required for the operation and maintenance of the delivered equipment. 6.7.6.12 Once supply request is initiated by NSPA, the Contractor shall organize the shipment (reimbursement at cost) to the requested location with DDP INCOTERM 2010 from his premises or his sub-contractor, whichever costs less. In selecting the means of transportation, i.e. air, ship, rail, truck or postal service, the Contractor shall consider urgency of the requirement, costs and other related factors and make his decision on the most cost efficient option. Unless otherwise indicated by NSPA, all supply requests are treated as routine.
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6.7.6.13 General Technical Assistance. The Contractor shall provide technical assistance for delivered equipment when requested. The nature and scope of the technical assistance will fall into two categories namely: the provision of technicians forward to undertake works such as but not limited to the installation of modifications, assembly, and disassembly of the equipment; secondly engineer consultancy advice such as but not limited to how to resolve specific engineering issues such as upgrade of equipment. 6.7.6.14 The Contractor shall provide a “Reach-back” Help Desk Telephone Service on an as-needed basis which could be activated during deployments and exercises. 6.7.6.14.1 The scope of the technical assistance(s) and activities will be planned and agreed between NSPA/ the User and the Contractor one week in advance of the actual work starts. 6.7.6.14.2 The Contractor shall provide a single point of contact (dedicated specialist with his phone number and email) for the period of time when the reach back consultancy is requested.
6.8 Training
6.8.1 The Contractor shall develop and provide a training package that will include course materials and will deliver a training session. Participants to the training session will be skilled NATO civilian and/or military tradesmen who will become responsible for the operation and maintenance of the equipment and who can subsequently and repeatedly provide training to equipment operators and maintenance technicians. The maintenance training shall include all 1st and 2nd line preventive and corrective maintenance described in the documentation. 6.8.2 This ‘train the trainers’ package will be based on 10 students and be conducted in English although many students will be working in their second language. The Contractor shall identify the skill sets necessary to take the training. 6.8.3 The training session shall be conducted at the Southern Operational Centre, Taranto, Italy if not otherwise agreed during the project implementation. This training will normally take place not later than 15 days prior to the commissioning and acceptance test. 6.8.4 The training, shall be performed in two sessions within 5 working days and within NSPA working hours. This includes preparation and restoration of the equipment and site in its original condition. 6.8.5 The training for the maintenance technicians shall be based on two 3-day sessions. 6.8.6 The equipment provided can be used for certain aspects of the training. However, for maintenance training where the removal and/ or dismantling of parts may affect the integrity of the equipment, the Contractor shall provide the appropriate support. The equipment (including associated spares and consumables delivered) and the site shall be restored to their initial/ operational state at the end of the training at no cost for NSPA.
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6.8.7 Training aids, syllabi, lesson plans, and performance verification material shall be developed for learning and for subsequently teaching the course with all the course materials provided to the students for their subsequent use. The resources and support required on site shall be identified in the training document (e.g. power supply, space, room, beamer, handling equipment, safety equipment , etc.). This course material will include a version of the documentation package (hard and soft copies) suitable for the use of each trainee.
6.9 Documentation Package
6.9.1 The Contractor shall provide sufficient technical information to allow the effective in- service operation and management of the equipment by NSPA/ the User personnel and contracted service agents. NSPA/ the User shall be authorized to use this information without restriction including for subcontracting maintenance. As a minimum the documentation shall include: a) An Operating and Maintenance (O&M) Manual (refer to Annex B). b) Original Equipment Manufacturer (OEM) Manuals (refer to Annex B). c) A User manual, stored on-board each facility (Including loading/ packing plan of the containers with photos or diagrams). d) A Video tutorial for set-up, teardown and packing e) An Illustrated Part Diagram (IPD). f) Drawings (As-Built drawings). 6.9.2 Hyperlinks shall be included in the electronic versions of each document to allow direct access to references, annexes, paragraphs, sub-paragraphs and so forth. A summary of all documents with hyperlinks shall also be provided. 6.9.3 Quantity. The Contractor shall provide the documentation in accordance with Annex B and with the table below:
DVD copies DVD Master Serial Destination Paper Copies (.pdf format) (editable copy) (1ea/ camp 1 Camp (*) 0 0 module) 2 NSPA Capellen 1 1 1 3 NSPA Taranto 2 1 0 Total 7 2 1 (*) Relevant documentation only Documentation for training, revision etc. is additional to the list above
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6.9.4 The Operating and Maintenance O&M Manual 6.9.4.1 The O&M Manual is used for describing all erection and deployment instructions, for the removal from storage, the preparation for shipping, the preparation on arrival for the return to operations, the field preparations for return shipping, and the return to storage. 6.9.4.2 The O&M Manual shall include all 1st and 2nd level operating and maintenance procedures, care during use, and maintenance instructions for teardown, preparation and return to storage. It shall also include maintenance instructions during storage and the recognition of the need, and the preparation, for major overhauls. 6.9.4.3 Information for identification of component and inventory shall also be included. 6.9.4.4 Annex B contains details for publishing the O&M Manual. NSPA is willing to accept a different format that the one described in Annex B, providing that all information will be available. 6.9.4.5 Where Original Equipment Manufacturer (OEM) Manuals exist and are comprehensive, they can be appended to the O&M Manual and simply referred to. Assuming that all of the information requested is included, it needs not be repeated. Should no OEM Manual exist, or the OEM Manual is not sufficiently comprehensive, the O&M Manual shall include the supplemental information necessary to fulfil the requirements described Annex B. 6.9.4.6 Issuance of the different versions of the manuals is scheduled in Annex A. If not otherwise stated, the manuals shall be provided in electronic format. At each stage, any resulting recommended changes, corrections and/or additions submitted by NSPA shall be incorporated in the next version.
6.9.5 Original Equipment Manufacturer (OEM) Manuals. 6.9.5.1 As explained in Annex B, OEM manuals are required to supplement the O&M Manual.
6.9.6 Illustrated Parts Diagram (IPD) (Exploded views). The IPD shall satisfy the following requirements: a) The IPD shall be organized in such a way that parts can be easily identified on both the electronic and the hard copy versions. When justified by the complexity, the user shall be guided through the document and shall not have to review it all to identify a specific part. The first level of the IPD shall show the complete system, intermediate levels shall show major assemblies and sub-assemblies and the last level shall show the Lowest Repairable/Replaceable Unit (LRU). b) Illustrations shall be sized to allow a clear identification of the parts. c) Each diagram shall be completed by a table including: serial, object name, OEM (Original Equipment Manufacturer) or Contractor part number and quantity. d) The IPD shall include an index of part number to diagram and/or to pages.
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e) The electronic version shall allow the use of the “find” function for part number and object name. f) The IPD shall include the LRU for 1st, 2nd and 3rd levels of maintenance. 6.9.7 Drawings 6.9.7.1 The Contractor shall submit, for review by NSPA, shop drawings with associated data sheets. No manufacturing shall take place without NSPA having reviewed and agreed to a shop drawing and specifications. 6.9.7.2 The shop drawings are expected to illustrate the major components and assemblies and key characteristics of the equipment. Details below this overview level will be included in the IPD views. 6.9.7.3 Although NSPA shall review and agree to the shop drawing, the Contractor remains fully responsible for the technical definition and to provide a fit for purpose equipment capable of complying to the technical requirements of this SOW. Agreement to the shop drawing is an important phase of the validation process but it does not preclude NSPA requiring modifications during the First Article Inspection and Test (FAIT) that shall be the first opportunity to physically validate the design. 6.9.7.4 Views and pictures showing the equipment from the front, rear, right hand side, left hand side and at 45 degrees from each corner shall be provided for the equipment in packed and in operational conditions.
6.9.8 Documentation Delivery 6.9.8.1 The documentation is a major deliverable and its issuance shall be critical for the project. Particular attention shall be given to that item within the Project Implementation Plan. Issuance shall be scheduled in accordance with Annex A. 6.9.8.2 All documents in “final version” shall be provided to NSPA with the equipment, and if necessary shall be amended by the Contractor within the warranty period. 6.9.8.3 Document revisions. For all documents (drawings, Manuals, lists etc.), a consistent system of revision shall be implemented. 6.9.8.4 Scheduling and cross-checking. Information included in all documents shall be consistent; part numbers, terminology and all data shall not differ from one document to another. The Contractor shall carefully schedule the documentation release in accordance with the project milestones and considering interactions between documents. Sufficient time for reviews and corrections before approval shall be scheduled.
6.10 Material Data Sheet
6.10.1 The intent is to manage the equipment, including spare parts, down to the lowest replaceable component level using an electronic codification system. NSPA uses the MDS to gather and upload data so the Contractor shall submit his data using this electronic format.
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6.10.2 After contract award, the Contractor shall complete the MDS in electronic format in accordance with Annex E. The MDS shall include individual line items for all equipment, components and parts prepared in a hierarchical format (level/sub- levels) down to the lowest replaceable/repairable unit (LRU), but limited to 1st and 2nd levels of maintenance. Specialized Tools, Test Equipment, documentation and consumable items shall also be included. 6.10.3 Codification. For items that have previously been provided a NATO Stock Number the Contractor shall provide codification information by completing the appropriate column of the MDS. 6.10.4 Schedule. Not providing the MDS and IPD in accordance with the schedule mentioned in Annex B, will become a project roadblock, in particular: 6.10.4.1 The First Article Inspection Test (FAIT) will not be conducted if the MDS is not finalized. The Contractor shall deliver a 95% finalized MDS no later than 2 months before FAIT. 6.10.4.2 The MDS shall be uploaded in the NATO data system no later than 1 month before delivery. Goods will not be considered ready for delivery and shipping will not be authorized before successful upload of the MDS. 6.10.5 Camp Equipment Index Structure (CEIS) 6.10.5.1 The CEIS is a hierarchical (level/sub-levels) breakdown structure for systems, sub-systems, equipment, assemblies, components and part that provide a complete and clear picture of all elements of the camp down to the lowest part that is material-managed. It is also applied to Special Tools and Test Equipment, and documentation. 6.10.5.2 Items delivered under this contract shall be assigned an alpha/numeric indicator called the Equipment Index Number (EIN) or Document Index Number (DIN) comprised of 7 groups of numbers and letters derived from the CEIS. NSPA will provide the first four levels of the CEIS, and the Contractor shall further develop the structure in the dedicated column of the MDS.
6.11 Spare Parts, Pack-Up Kit (PUK) and associated lists
6.11.1 As part of the ILS program, the Contractor will develop and provide an Initial Set of Spare Parts and two lists: the Pack-Up Kit (PUK) List and the Recommended Spare Parts List (RSPL) which will be included in the O&M Manual. The lists shall include sufficient description to allow a straightforward identification of each item. 6.11.2 For each list and for the set of spares, the Contractor shall provide the rationale for selecting the items and quantities referring to the reliability data, maximum down time, lead time, criticality, environmental conditions and so forth. 6.11.3 Their final content will be subject to NSPA’s approval and shall be defined at the early stage of the project implementation. 6.11.4 Initial Set of Spare Parts. The Contractor shall provide this initial set of spares with the equipment. This set shall consist of consumables required for operating and
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maintaining the equipment (fuel, water and oil/lubricants for change are not included), common items and spare parts needed to conduct the first 30 days operational preventive maintenance, critical maintenance spares where the risk of a single point of failure and the consequences on operation justify the expenditure, and critical spares for which the probability of failure during transportation, initial setup or when operating, warrants a spare to be deployed with the equipment to ensure continued operation. 6.11.5 Pack-Up Kit List. The Contractor shall provide a list of spares and consumables, tools, documentation and any support/safety item that need to be deployed with the equipment. This list will include items required for transportation, setup, operation, maintenance, teardown and re-packing. 6.11.5.1 The Pack-Up Kit spares and consumables listed will consist of items included in the 30 days initial set of spares. 6.11.5.2 For those items from the PUK lists provided with the equipment (i.e. Initial Set of Spares Parts, tools, documentation …) the Contractor shall pack them in reusable boxes resisting through the life of the equipment. Items and boxes shall be labelled and the list of content included inside and affixed outside each box. 6.11.5.3 The PUK list shall identify the allocation of each item on each facility (each container shall be identifiable by a unique number. 6.11.5.4 The list will include a picture for each item listed. 6.11.6 Recommended Spare Parts List (RSPL). After contract award, the Contractor shall provide a list of items required for one year continuous operational deployment with one setup. The RSPL comprises spares and consumables needed to resupply the PUK and to perform 1st and 2nd level preventive and corrective maintenance. Particular attention will be given to lead time when defining the content of that list. At NSPA’s discretion those items may be purchased on separate contract; they would be then stored at the User’s facility. One consolidated list will be delivered to cover all pieces of equipment delivered.
6.12 Specialized Tools and Test Equipment
6.12.1 No special tools or equipment should be required to erect/dismantle, set-to-work and operate the equipment. However, if this is inevitable, these items shall be included at the rate of one per system and shall be stored with the respective facility. 6.12.2 To maintain, test, calibrate, and preserve the equipment the Contractor shall minimize the list of special tools and test equipment where a commonly-available item can be procured at less cost, or may already be available in a tradesperson’s tool kit. Two deployable sets shall be provided if not a common item. They will be stored within the facility and shall be packed accordingly. 6.12.3 If diagnostic software is required or recommended for maintaining the equipment, it shall be provided on a CD. If a specific diagnostic computer is required or recommended, it shall be included in the list of special tools and shall be provided (2 sets). The language shall be English. Page 88 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
6.12.4 If the logistic support analysis concludes that special tool and test equipment are required to perform maintenance at unit level, they shall be provided (1 set). 6.12.5 The list of items that will be provided under this contract will be subject to NSPA’s approval. The Special Tools and Test Equipment shall be delivered with the equipment. 6.12.6 As the Special Tools and Test Equipment are to be maintained by NSPA/ the User or contracted out for support, they shall be provided with the same content of in- service support data as for the rest of the equipment. 6.12.7 Specialized tools and test equipment shall be listed in the documentation, in the BOM and when relevant in the Pack-Up Kit list (items that will be deployed with the camps).
6.13 Tri-dimensional (3D) models and views
6.13.1 The contractor shall provide photos of the equipment with a white background in JPEG format as follows: • Axonometric views (3D) at 45, 135, 225 and 315 degrees. • Front, rear, right, left, top and bottom views. 6.13.1.1 The size and quality of the picture/ file shall be approved by NSPA. Depending on the type of equipment, all views might not be required. 6.13.1.2 These pictures and views shall be included in the O&M Manual as part of the description of the equipment. 6.13.2 The Contractor shall provide 3D models of the equipment as built, in .dwg, .stl, and .pdf formats. These models will be used for building virtual camps and they shall include the external envelope of the item (all visible surfaces), the complete details of all interfaces and the characteristics of importance (to be defined for each item). 6.13.3 These requirements apply for equipment and packaging, equipment being in operational and in storage configuration (i.e. Table folded stored in racks, table unfolded). 6.13.4 This package shall be provided on a Compact Disc and shall include a list with hyperlinks organized in such a way that each equipment can be directly identified by its name. Each file shall also be identifiable by its name.
6.14 Bar Coding Identification
6.14.1 To facilitate equipment and associated items management, accountability and maintenance, bar codes will be affixed to the deliverables of this contract. Marking of the bar codes shall be accomplished in a manner that will not adversely affect the life and utility of the item or component. The bar code application shall be capable of withstanding the same environmental conditions as the item and of lasting the lifetime of the item. In some cases it may be necessary to attach a long wearing tag to the item rather than affixing the bar code directly.
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6.14.2 Using the format provided by NSPA, the Contractor shall develop and generate a typical bar code for an item of equipment and forward it to NSPA to test “readability”. 6.14.3 Bar coded items will be recorded in the MDS and verification will be performed during the FAIT (First Article Inspection Test). This test shall be performed on the support (label/ material) that will be affixed to the equipment. 6.14.4 The Contractor will include a packing slip with readable bar codes in any material shipment. No goods will be shipped without bar coding completed. 6.14.5 A bar code catalogue including picture, name, part number, quantity and the readable bar code will be included in the O&M Manual and into the container. Annex F provides details on items that need to be bar coded and on the type of bar code that shall be used.
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7 TESTING, VERIFICATION AND VALIDATION
7.1 General 7.1.1 Prior to Training and Commissioning and Acceptance the deliverables shall undergo a programme of intermediate tests, verifications and validations that will provide objective evidence that they will meet the requirements of the SOW. 7.1.2 The Contractor shall be responsible to perform all tests, verifications, validations and to obtain certifications. 7.1.3 The tests shall be performed by an accredited entity, preferably a third party. 7.1.4 Items subject to damages and/ or downgrading of their designed performance after testing shall not be included in the delivery. 7.1.5 NSPA reserves the right to perform contradictory tests.
7.2 Test, Verification and Validation Plan 7.2.1 The Contractor shall prepare and deliver a Test, Verification, and Validation (TVV) Plan that identifies all contract requirements and describes, for each, how he intends to demonstrate that these requirements are achieved. This plan shall include the matrix as per Annex D. In this plan, the Contractor shall describe his TVV organization and identify the proposed test, verification, and validation methodologies that he intends to apply for the general categories of system performance, component reliability, maintenance processes, spares management, training, and technical data production. In accordance with the schedule developed from Annex A, the Contractor shall deliver a completed TVV Plan to include, by line item, all contract requirements, identify the methods of validation he is proposing for each (analysis, document review, functional or physical audit, inspection, test, exercise simulation, full scale demonstration, etc.), describe the test program, provide a schedule of events, and indicate the success or pass criteria. This Plan that shall include the Commissioning and Acceptance will be reviewed and approved by NSPA. A final version of the TVV plan shall be delivered to NSPA one month prior to the conduct of the earliest test or validation process. Particular attention shall be given to the following: 7.2.1.1 Demonstrating that the equipment provided complies with the environmental conditions described in this SOW. Either commercial certification equivalence or testing in accordance with STANAG 4370 and associated AECTPs shall be provided. 7.2.1.2 Demonstrating that the equipment provided complies with the transportability requirements and that the associated procedures are appropriate; in particular for air transportation design for air transport in the required aircrafts. 7.2.1.3 When the method proposed and/or the data provided are considered inadequate, NSPA reserves the right to require testing at Contractor’s expense. 7.2.1.4 NSPA reserves the right to participate or to mandate a person or entity to participate to any test performed by the Contractor or sub-contractors. Therefore, the Contractor
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shall inform NSPA sufficiently in advance and receive approval by NSPA to proceed with testing. 7.2.2 A possible failure indication during the initial material analysis/ testing shall be a justification to use more detailed analysis and testing methods. 7.2.3 Testing procedures shall be defined in order to ensure the identification of a failure or the early signs preceding a failure as soon as possible. It is unacceptable performing test of long duration (several days) without regular intermediate inspections when possible. 7.2.4 Any failure and early stage of a failure occurring during a test and that would lead to a safety issue or a mission failure shall justify re-testing after implementation of the corrective measures. 7.2.5 Among others, the following tests shall be included in the TVV plan: a) Loaded ISO Container tests. • Tilt: the test will consist of inclining the container to 45 degrees all 4 sides; • Drop: the test will consist of dropping the container on a non-deformable concrete ground when lifted 15 centimeters on one side. This shall be repeated on the three other sides. b) Loaded packaging tests. “Transit Drop”, “Horizontal Impact”, “Cornerwise Drop”, “Edgewise Drop”, “Rolling” if applicable and “Mechanical Handling” tests performed in accordance with AECTP 400-3, and AEPP-3 (refer to para. 4.5 “Load and Anchoring …”). c) Climatic testing. If no evidence and/or certification can be provided that the equipment including packaging has been successfully tested in the conditions described in this SOW, when relevant, samples shall be tested at extreme storage temperatures. 7.2.6 Detailed inspections shall be perform during and after these tests. There shall be no evidence of movements, parts or containers becoming loose or damage of the equipment that shall remain fully operational after testing.
7.3 First Article Inspection and Testing (FAIT) 7.3.1 The TVV program shall include the testing of the “First Articles” produced in a series or the unique articles produced. Engineering changes might be required at that stage and manufacturing of the remaining equipment in a series shall not be undertaken until the first articles have passed this test and inspection phase. The Contractor shall seek and receive the authorization from NSPA prior to start the production of the first articles and the serial production. 7.3.2 The FAIT shall be organized at one location and it is expected that no more than two FAITs will be organized to cover all the pieces of equipment delivered. 7.3.3 Each type of equipment shall be tested.
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7.3.4 All items provided for the FAIT shall be fully representative of the final product and shall be produced in accordance with the final manufacturing processes (prototypes are not acceptable). 7.3.5 All pieces of equipment and the documentation shall be available for the FAIT.
7.4 Particular testing and certification 7.4.1 The list with particular tests/demonstrations and certifications that shall be performed/ available for the FAIT will be completed with the final TVV plan approval.
7.5 Articles used for testing 7.5.1 Articles used for extended testing are not considered new anymore and shall not be part of the delivery.
7.6 Contractor Documentation Verification 7.6.1 The Contractor shall verify that all of the documentation has been produced and published in accordance with the SOW, and the contents are “fit-for-purpose” and satisfy the in-service needs of the User as described in the SOW. 7.6.2 Specifically the test and verification process will demonstrate that operation, maintenance, preparation for transportation and storage procedures are described and illustrated completely and accurately. This verification shall occur and be formally accepted for each version/ element of the documentation package.
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8 COMMISSIONING AND ACCEPTANCE
8.1 General
8.1.1 NSPA will perform the Commissioning and Acceptance (C&A) in accordance with the Contractor’s commissioning plan once all the deliverables have been received at their final destination and once the training program has been completed. 8.1.2 On NSPA’s request, the Contractor shall participate with a representative team.
8.2 Documentation Verification
8.2.1 The presence of all documents and their content shall be verified.
8.3 Conduct of commissioning
8.3.1 Commissioning and Acceptance will be scheduled not later than 2 months after receipt by the User of all equipment, material, documentation, and training. The User, at his own expense, will do the erection and checking of all components. These personnel will be products of the training program, therefore success during the C&A will contribute to validation of the training. The Contractor is expected to participate with sufficient personnel to provide guidance to the Users’ teams; to note and subsequently correct equipment and documentation errors; and to help draw lessons and conclusions that will improve the use of the equipment in the field. 8.3.2 One piece of each main deliverable and associated equipment shall be commissioned. 8.3.3 At the conclusion of the commissioning, the Contractor will replace all consumables and any spare parts used in the commissioning so that the equipment will be returned to storage with a full set of spare parts and consumables.
8.4 Acceptance Report
8.4.1 On conclusion of the commissioning and acceptance, and once NSPA has acknowledged that the material is “fit for purpose” as described in the listed requirements, the Contractor will draw up a final acceptance report. The report will indicate that the material is fit for purpose and will have an attached deficiency list indicating outstanding items that require follow up. If applicable all deviation to the SOW requirements shall also be listed. All deficiencies shall be completely resolved prior to final payment.
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9 APPROACH AND METHODOLOGY
9.1 Project Management Person of Contact (POC)
9.1.1 The Contractor shall appoint a Project Manager (PM) who will take responsibility of the project if awarded by NSPA. This PM shall be the point of contact for all matters between NSPA and the Contractor unless specifically agreed by both parties. 9.1.2 The PM shall have a minimum of three (3) years of experience within the last ten (10) years as a project manager within a major project with the same level of complexity and integration, size and value.
9.2 Project Implementation Plan (PIP)
9.2.1 The Contractor shall provide a Project Implementation Plan in accordance with best practices that will be finalised within one month of contract award. This Project Implementation Plan shall include at the minimum the following sections with each describing how the Contractor intends to complete the following items listed below. 9.2.2 Section 1: Project Management and Control. The Contractor shall describe his project management plan for the period from contract award to final acceptance and throughout the warranty period. The plan shall consider all aspects of the project and define the critical dates against which progress on the project will be measured. Importantly, the plan will describe how the Contractor wishes to define the contract milestones, and how the testing, inspection and certification (TVV plan) will be used to establish that the milestones are fulfilled. Organization, resources and risk management shall be described. 9.2.3 Section 2: Project Schedule. Using Microsoft Project, or another similar software compatible with Microsoft Project, the Contractor shall present a project schedule for the completion of the project in accordance with the contractual requirements. This schedule shall include a complete Work Breakdown Structure. The milestones on this schedule shall correspond to the milestones identified in the section above and in Annex A. In addition, a lighter version of the schedule shall also be provided for reporting. The schedule shall be approved by NSPA. 9.2.4 Section 3: Quality Assurance. The section will explain how the Quality Assurance/Quality Control System will be used throughout the project including how the system will be implemented by the sub-contractors. The Contractor shall identify those individuals responsible for QA/QC, indicating their place in the project hierarchy and their authority. This section shall list and describe all QA/QC documentation required to be delivered for each system and relate these deliveries to the milestones in the Project Schedule. 9.2.5 Section 4: Environmental Protection and Health and Safety. The Contractor will explain how he will implement the appropriate environmental protection and health and safety measures throughout the duration of the project and how he will implement a
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global approach to ensure that the deliverables will have a minimized environmental footprint and will not represent any health and safety hazards for the users. 9.2.6 Section 5: Integrated Logistics Support. The Contractor shall develop an Integrated Logistics Support (ILS) Plan to include the following: a) Organizational structure and dedicated resources for the conduct of ILS elements of the project as described in paragraph “Integrated logistic Support”. b) Schedule of activities for ILS work, with the linkages shown to the events in the master schedule. 9.2.7 Section 6: Configuration Management. The Contractor shall provide a Configuration Management Plan which will define the organization and procedures used to manage the configuration of the equipment such that NSPA is assured that all of the changes that occur between the initial shop drawing, the production of the first of the series models and the production of the as-built drawings have been reviewed by NSPA, and are reflected in the documentation. The Configuration Management Plan shall also take in consideration the entire life cycle of the equipment. 9.2.8 Section 8: Commissioning and Acceptance. The Contractor shall provide a Commissioning and Acceptance Plan (included in the TVV plan) that indicates the expected date of final acceptance of the equipment and associated deliverables. Successful commissioning and subsequent final acceptance implies that the system is appropriate for the intended use, complies with the SOW requirements, works fully as conceived and that drawings, documentation, testing, certification and all deliverable are complete.
9.3 Project Reporting
9.3.1 Upon award of contract the selected Contractor shall submit a weekly report on the progress of the project. The report will be based on the milestones and events identified in the project schedule. The weekly updated report shall be submitted at the close of business on Friday in the Contractor’s time zone and shall detail: a) List of action items/ questions and their status. b) Photos showing the progress/ main activities performed c) Milestones that have been expected to be achieved that period. d) Progress against those milestones. e) Milestones anticipated for the upcoming month. f) Reasons for deviations from the original plan, if applicable. g) Corrective measures to be taken to return project to the original track. h) Risk assessment and mitigation plan. i) Financial statement. j) Overall comments from the Contractor’s project manager. Page 96 of 99 NATO UNCLASSIFIED SOW 5HQ27106 Passive Force Protection, dated 6 June 2019 NATO UNCLASSIFIED THIS DOCUMENT IS THE PROPERTY OF NSPA AND MAY NOT BE COPIED OR CIRCULATED WITHOUT AUTHORIZATION
9.3.2 The format shall be approved by NSPA.
9.4 Meetings
9.4.1 At its own expense, the Contractor shall participate, if so required by NSPA, in meetings that may be held at the Contractor’s facilities or at a sub-contractor’s facilities, at the NSPA or at the customer’s facilities. However, telephone and video conferencing will be maximized and the Contractor is expected to obtain access to a video teleconference facility that is compatible with that of NSPA. 9.4.2 The Contractor shall prepare and submit a Meeting Agenda for all meetings. 9.4.3 The Contractor shall prepare and submit Meeting Minutes for all meetings. 9.4.4 In addition to specific meeting that might be required, the following meeting shall be planned: 9.4.4.1 The Kick-off Meeting: within 20 calendar days of contract award, at NSPA. Note that the contractual delivery date is not linked to this meeting, but to the date of the Contract Award. 9.4.4.2 Progress Review Meetings (PRM): 1st meeting within 30 calendar days following the Kick-off Meeting and every month thereafter, at NSPA unless otherwise agreed. 9.4.5 The PRM date and agenda shall be confirmed at the minimum ten (10) working days prior to the meeting. When relevant, the Contractor shall provide supporting documents at the same time. 9.4.6 All the subject matter experts shall be present as required during these meetings. 9.4.7 Whenever possible, meetings shall be combined with site visits.
9.5 Language
9.5.1 The Contractor’s POC shall be fluent in written and spoken English.
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10 REFERENCES AND STANDARDS
The following references in their latest version apply in addition and/ or in concert to the requirements of the SOW.
Serial Document Description 1. AECTP – 200 (Ed. 4) Environmental conditions 2. AECTP – 300 (Ed. 3) Climatic environmental test 3. AECTP - 400 (Ed. 3) Mechanical environmental tests 4. AEP -31e(1) Reference document of colours for disruptive camouflage for military equipment in use in NATO 5. AEPP -3 NATO Standard Packaging Test Procedures 6. STANAG 2236 & Multi modal transport issues AMovP-5 7. AQAPs 2110 Allied Quality Assurance Publications - NATO quality assurance requirements for design, development and production 8. ATP 3341 Tactics, techniques and procedures for NATO air movements 9. ASTM F 2611-06 ASTM International, Standard Guide for Design and Construction of Chain Link Security Fencing, , 10. DIN EN 12195 Load restraining on road vehicles - Safety 11. (EC) 1005/2009 Regulation on substances that deplete the ozone layer 12. MIL -STD 1472G Design criteria standard – human engineering. 13. STANAG 2023 Marking of military cargo for international means of transport 14. STANAG 4107 Mutual acceptance of government quality assurance and usage of the allied quality assurance publications (aqap) 15. STANAG 4101 Towing attachments 16. STANAG 4280 NATO packaging and preservation 17. STANAG 4370 Environmental testing 18. STANAG 6001 Language proficiency levels 19. STANAG 7141 Joint NATO Doctrine for environmental protection during NATO-led military activities 20. STANAG 7213 Tactics, techniques and procedures for NATO air movements 21. STANAG 3400 Restraint of cargo in fixed wing aircraft. 22. AD 80-25 ACO Force Protection 23. UNECE ADR 2017 European Agreement concerning the international carriage of dangerous goods by road
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Serial Document Description 24. ISO 668 ISO 668 Series 1 Freight containers; classification, dimensions and ratings 25. ISO 1161 Series 1 Freight containers – corner and intermediate fittings – specifications 26. ISO 1496-1 Series 1 Freight containers – specification and testing – Part 1: General cargo containers for general purposes. 27. ISO 3874 Series 1 Freight containers – handling and securing 28. ISO 6346 Freight containers – coding, identification and marking 29. ISO 12944 Paints and varnishes — Corrosion protection of steel structures by protective paint systems 30. EN 1090 CE Marking for structural steel and aluminium fabricators 31. EN 60529 International Protection Marking that classifies and rates the degree of protection provided against intrusion, dust, accidental contact, and water. 32. EN 14509 Self-supporting double skin metal faced insulating panels 33. IEC 60364 Electrical Installations for Buildings 34. EN 60309 International standard for plugs, socket-outlets and couplets for industrial purposes 35. EN 60947-3 Low-voltage switchgear and control gear part 3: Switches, disconnectors, switch disconnectors, and fuse-combination units 36. EN 10244 Steel wire and wire products. Non-ferrous metallic coatings on steel wire. 37. EN ISO 1461 Hot dip galvanized coatings on fabricated iron and steel articles 38. EN 10218 Steel wire and wire products 39. EN 10244 Steel wire and wire products. Non-ferrous metallic coatings on steel wire. General principles 40. EN 13422 Vertical road signs. Portable deformable warning devices and delineators. Portable road traffic signs. Cones and cylinders 41. NCHRP -350 National Cooperative Highway Research Program 350 42. EN 50173 Information technology. Generic cabling systems. 43. EN 50174 Information technology. Cabling installation. 44. EN 50346 Information technology. Testing of installed cabling. 45. IEC 60364 Low-voltage electrical installations 46. EN 1063 Glass in building. Security glazing. Testing and classification of resistance against bullet attack
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