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Request for Quotation (Rfq) REQUEST FOR QUOTATION (RFQ) DATE: 17 August 2020 NAME & ADDRESS OF FIRM REFERENCE: Joint EU-UNDP Programme for Rural Development (ENPARD III Abkhazia 00104315) Dear Sir / Madam: We kindly request you to submit your quotation for purchase of Milk and Cheese Production Equipment within the framework of UNDP Project - ENPARD III community sub-grants as detailed in Annex 1 (Technical Specifications) of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations must be submitted in sealed and stamped envelopes before 12:00 PM. GMT+3, August 31, 2020 via ☒courier mail or ☒ hand delivered to the address below: United Nations Development Programme 21, Aiaaira str., Sukhum/i Mr. Inal Atumava/ Ms. Irina Khvartskia ; +7 940 967 34 33; [email protected]; +7 940 772 24 46; [email protected] It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline in sealed envelope. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Please take note of the following requirements and conditions pertaining to the provision of the abovementioned goods: Delivery Terms ☒DAP [INCOTERMS 2010] (Pls. link this to price schedule) Customs clearance, if needed, N/A shall be done by: Exact Address/es of Delivery 27, Plemsovkhoz Street, Pitsunda, Gagra district; Location/s (identify all, if Elyr village, Ochamchira district multiple) As specified in Annex 1 Latest Expected Delivery Date ☒ 90 days from the issuance of the Purchase Order (PO). and Time (if delivery time exceeds this, quote may be rejected by UNDP) Delivery Schedule ☒Not Required Packing Requirements Packing to be undertaken in such a way as to prevent damage and defects of the required goods. Mode of Transport ☐ AIR ☒LAND ☐SEA ☐OTHER [pls. specify] Preferred Currency of ☒United States Dollars Quotation Value Added Tax on Price ☒ Must be exclusive of VAT and other applicable indirect taxes Quotation After-sales services ☒ Warranty for minimum period of one year for the equipment indicated required in Annex 1 Deadline for the Submission 12:00 PM GMT+3, Monday, August 31, 2020 of Quotation All documentations, including ☒ English or/and Russian catalogs, instructions and operating manuals, shall be in this language ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; ☒ Latest Business Registration Certificate; Documents to be submitted ☒ Tax Clearance – certifying the company do not have any depts towards the budget; ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☒ Company qualification record (at least 2 years of experience in delivery of goods (Annex4)). ☒ Bank details (Bank title, code, account number) ☒ Valid certificates for the equipment indicated in Annex 1. Period of Validity of Quotes ☒ 60 days starting the Submission Date In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. Partial Quotes ☒ Not permitted ☒ 100% upon complete delivery of milk and cheese production Payment Terms equipment and submission of the final invoice The liquidated damages for delay shall be 1% of the price of Liquidated Damages the PO/Contract per week of delay, up to a maximum delay of 4 weeks. Thereafter, the contract may be terminated. ☒ Technical responsiveness/Full compliance to requirements and lowest Evaluation Criteria price [check as many as applicable] Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required] UNDP will award to: ☒ One and only one supplier Type of Contract to be Signed ☒ Contract for Goods and/or Services Special conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed or is not satisfactory. Conditions for Release of ☒ Written Acceptance of Goods based on full compliance with RFQ Payment requirements ☒ Specifications of the Goods Required (Annex 1) Annexes to this RFQ ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). ☒ Others - Company Qualification Record (Annex 4) Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. Inal Atumava Contact Person for Inquiries 21, Aiaaira str., Sukhum/i (Written inquiries only) [email protected] ANNEX 1 Technical Specifications # Items to be supplied Unit Q-ty Latest Delivery Date Delivery Location Dairy for cheese 90 days from the issuance 27, Plemsovkhoz Working volume: 100 L of the PO. Street, Pitsunda, Electric heating Gagra district Heating power adjustment Cooling with running water (from the control panel) Water heating jacket Made of stainless steel pcs 1 Maximum temperature of heating jacket: 99 degrees Variable speed of rotation 0-50 rpm Circulation pump Drain 76mm (with a tap) Vertical lyre included 1 (minimum 1 year warranty, quality certificate to be provided) Milk cooler tank for 100 liters 90 days from the issuance 27, Plemsovkhoz Working volume: 100 L of the PO. Street, Pitsunda, Inner and outer walls of the milk tank are made of stainless food Gagra district steel The surface of the evaporator is completely washed with milk pcs 1 Control milk temperature; Digital indication of temperature; Automatic control of the milk stirrer Storage mode 2 (minimum 1 year warranty, quality certificate to be provided) Milking machine for 2 goats with a vacuum receiver 90 days from the issuance 27, Plemsovkhoz Productivity: from 150 to 200 L/min of the PO. Street, Pitsunda, Vacuum receiver: not less than 3 L Gagra district Tank volume: not less than 20 L pcs Milk hose: at least 2.5 m 1 3 (minimum 1 year warranty, quality certificate to be provided) Cheese maturation chamber (cabinet) 90 days from the issuance 27, Plemsovkhoz Volume: 1100 L of the PO. Street, Pitsunda, Temperature setting range: from 0.1 C to 35 C pcs 1 Gagra district Setting range for relative humidity: 0.1% to 90% 4 Number of shelves: from 8 Functions: - built-in central temperature and humidity controller with an accuracy of tenths, with the ability to control external ventilation - temperature and humidity control sensor - ultrasonic humidifier controlled by a central controller - external forced ventilation controlled by a central controller (minimum 1 year warranty, quality certificate to be provided) Milk cooler, 2 tanks of 100 liters on one frame 90 days from the issuance Elyr village, 2- independent tanks of the PO. Ochamchira district Single installation frame Milk cooler working volume: 200 L pcs 1 Working volume of one tank: 100 L Maximum power consumption: no more than 1.1 kW Stirrer speed: 15 to 20 rpm 5 (minimum 1 year warranty, quality certificate to be provided) Mobile cheese dairy (mini cheese dairy) 90 days from the issuance Elyr village, Working volume: 70 to 80 L of the PO. Ochamchira district Panel jacket installed pcs 1 Heating element with a pump Voltage: 220 V 6 (minimum 1 year warranty, quality certificate to be provided) Milking machine for a cow 90 days from the issuance Elyr village, Milk tank: from 20 to 25 L of the PO. Ochamchira district Vacuum meter Piston vacuum pump pcs 1 Productivity: 8-10 cows/h Rated voltage: 220 V 7 (minimum 1 year warranty, quality certificate to be provided) ANNEX 2 FORM FOR SUBMITTING SUPPLIER’S QUOTATION (This Form must be submitted only using the Supplier’s Official Letterhead/Stationery) We, the undersigned, hereby accept in full the UNDP General Terms and Conditions in conformity with the specification and requirements of UNDP as per RFQ. TABLE 1 : Offer to Supply Goods Compliant with Technical Specifications and Requirements. No. Description/Specification of Goods Unit Q-ty Latest Delivery Unit Price Total Price per Technical description of the Date Item proposed items/Brand name Dairy for cheese 90 days from the Working volume: 100 L issuance of the Electric heating PO. Heating power adjustment Cooling with running water (from the control panel) Water heating jacket Made of stainless steel Maximum temperature of heating jacket: 99 pcs 1 degrees Variable speed of rotation 0-50 rpm Circulation pump Drain 76 mm (with a tap) Vertical lyre included (minimum 1 year warranty, quality certificate to be 1 provided) Milk cooler tank for 100 liters 90 days from the Working volume: 100 L issuance of the Inner and outer walls of the milk tank are made of PO. stainless food steel The surface of the evaporator is completely washed with milk pcs 1 Control milk temperature; Digital indication of temperature; Automatic control of the milk stirrer Storage mode (minimum 1 year warranty, quality certificate to be 2 provided) Milking machine for 2 goats with a vacuum receiver 90 days from the Productivity: from 150 to 200 L/min issuance of the Vacuum receiver: not less than 3 L PO. Tank volume: not less than 20 L pcs 1 Milk hose: at least 2.5 m (minimum 1 year warranty, quality certificate to be 3 provided) Cheese maturation chamber (cabinet) 90 days from the Volume: 1100 L issuance of the Temperature setting range: from 0.1 C to 35 C PO. Setting range for relative humidity: 0.1% to 90% Number of shelves: from 8 Functions: - built-in central temperature and humidity controller with an accuracy of tenths, with the ability to control pcs 1 external ventilation - temperature and humidity control sensor - ultrasonic humidifier controlled by a central controller - external forced ventilation controlled by a central controller (minimum 1 year warranty, quality certificate to be 4 provided) Milk cooler, 2 tanks of 100 liters on one frame 90 days from the 2- independent tanks issuance of the Single installation frame PO.
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