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CONSULTATION STATEMENT in Compliance with the Town and Country Planning (Local Development) (England) Regulations 2008 (Amended)

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CONSULTATION STATEMENT in Compliance with the Town and Country Planning (Local Development) (England) Regulations 2008 (Amended) Selby District Local Development Framework Site Allocations Development Plan Document CONSULTATION STATEMENT in compliance with The Town and Country Planning (Local Development) (England) Regulations 2008 (Amended) Introduction Under the Planning and Compulsory Purchase Act 2004 (Amended) it is a requirement to prepare and make available a Consultation Statement setting out: • the names of any persons whom the authority consulted in connection with the preparation of the Site Allocations Development Plan Document (SADPD); • how those persons were consulted; • a summary of the main issues raised in those consultations; and • how those issues have been addressed in the production of the SADPD. This statement is an ongoing record of the consultation undertaken during the production of the SADPD. Purpose of the SADPD The final document will be a Development Plan Document that sits in the Local Development Framework (LDF) hierarchy of documents, under the Core Strategy. The SADPD is a District-wide document that finds and allocates specific sites to accommodate development of all types. The chapters in the SADPD Issues and Options paper do not cover all planning issues, only those related to the allocation of sites. More detailed Development Management policies will be dealt with at a later date in a stand-alone Development Management DPD. Alongside the SADPD itself, a range of supporting information creates a suite of documents. These include a Sustainability Appraisal, Strategic Environmental Assessment, an Assessment under the Habitats Regulations, an Infrastructure Delivery Plan, and this Statement of Community Involvement. Further to these documents, a series of background papers and other “evidence” is also available. Throughout this Consultation Statement the reference to the “Site Allocations Development Plan Document” and/or “SADPD” is intended to include ALL these documents. STAGES OF PRODUCTION AND CONSULTATION Consultation requirements have recently been reviewed by Government and two steps of consultation on each Development Plan Document are no longer required. However, Local Planning Authorities retain discretion about the number of stages to engage with the community in the lead up to the submission of Development Plan Documents. It was decided that a two-step consultation would be appropriate given the significance of the SADPD. PREVIOUS STAGES OF CONSULTATION STAGE 1: PRE-PRODUCTION The Core Strategy reached an appropriate stage of production in Summer 2010 that work could begin on the SADPD which will find the sites to deliver the strategic vision. The evidence base that supports the Core Strategy also supports the SADPD, as this document continues the broad themes and aims set out in that document. On 20 June 2010 the Council launched a “Last Call For Sites” by writing to contacts in the consultation database (statutory bodies, land agents etc). Responses were added to the existing land database to prepare a schedule of currently available sites. Consultation closed on 16 July 2010. These sites formed the basis of the Issues and Options paper. The Issues and Options paper was drafted in consultation with the support of the Council’s Task and Finish Group (made up of elected Councillors and Officers from the Development Services section) at a meeting on 2 September 2010. Further work was undertaken to produce a second draft which was presented to Task and Finish Group. Members approved the draft SADPD Issues and Options at a virtual meeting on Tuesday 2 November. A third update was put before Task & Finish Group on 30 November. Following Task & Finish Group approval, the draft Issues and Options paper was put before Policy & Resources Committee on 14 December 2010. The minutes were ratified by Full Council on 21 December 2010. The SADPD Issues and Options paper was approved for public consultation. STAGE 2: ISSUES AND OPTIONS The 10-week public consultation period began on Monday 10 January 2011, alongside the Submission Draft of the Core Strategy. The Consultation period was scheduled to end on 21 March 2011 (10 weeks), but in response to public request the Chief Executive used emergency powers to extend the consultation period by 4 weeks to 18 April. In the interests of openness and transparency, the Council has also considered a number of comments that have been made “up to the 11th hour” of 12 September. Consultation Methods The Council undertook the following activities to promote the Issues and Options: • All documents available to view online at www.selby.gov.uk/SADPD • Copies of the documents placed at the following locations for viewing at normal opening times: o Access Selby, Market Cross Shopping Centre, Selby o Selby Library, 52 Micklegate o Sherburn in Elmet Library, Finkle Hill o Tadcaster Library, Station Road o Barlby Library, Howden Road • A formal advertisement placed in the local press on the first day of the consultation (or as near to it as possible depending on printing/publication of the press). • 4 press releases • An article in Selby District Council’s Citizen Link newspaper • 1000 flyers distributed to passers by in Selby, Sherburn-in-Elmet and Tadcaster • 250 shop posters distributed throughout the three towns and 18 Designated Service Villages. • Paper or e-mail flyers sent to every school to forward on to parents/guardians • Poster sent to every Parish Council for display on their notice board. • Staffed public displays in Selby Library, Sherburn-in-Elmet Library and Tadcaster Leisure centre on selected days • Provision of “Limehouse” – an online response facility • 2x Parish Council briefing sessions • SADPD added to the agenda of the five Community Engagement Fora (CEFs) and flyers for all attendees • Attendance (upon request) at 11 Parish Council meetings • Sherburn in Elmet • Barlby/Osgodby • North Duffield • Stutton • Riccall • Burn • Brayton • Monk Fryston • Hemingbrough • Ulleskelf • Church Fenton • Copies of all the documents sent to: • Government Office for Yorkshire and the Humber (GOYH) • Local Government Yorkshire and Humber (LGYH) • Environment Agency • English Heritage • Natural England • A letter or e-mail informing people of the availability of the documents sent to: • North Yorkshire County Council • District Councillors • Selby District Parish Councils • Neighbouring Local Authorities • Neighbouring Parish Councils • Other Consultees as included on the most up to date Planning Consultation Database (shown in Appendix 1) • Organisations normally involved in planning matters • Developers, agents, builders that operate in Selby District • Other interested persons whom have given their details RESPONSES TO CONSULTATION Around 2600 responders made comments (see website for complete schedule) on the Issues and Options either in writing, by e-mail, or using the “Limehouse” facility on the Council’s website. The Council considered the responses made and prepared the draft Preferred Options report. On 28 July 2011 the Executive considered the draft document, suggested amendments and approved it for submission to Policy Review Committee (PRC). On 9 August, PRC considered the Preferred Options and minutes of Executive and made further suggestions for improvements. The PRC suggestions were presented to The Executive on 1 September, and either accepted or rejected. Consequently, amendments were made to the Preferred Options. The Executive then finalised the Preferred Options and presented it to Full Council on 13 September. Full Council approved the document and agreed a 10-week consultation period starting on 22 September and ending on 2 December. STAGE 3: PREFERRED OPTIONS (THIS CONSULTATION) The Council will once again undertake a comprehensive public consultation as follows: • All documents available to view online at www.selby.gov.uk/SADPD • Copies of the documents placed at the following locations for viewing at normal opening times: o Access Selby, Market Cross Shopping Centre, Selby o Selby Library, 52 Micklegate o Sherburn in Elmet Library, Finkle Hill o Tadcaster Library, Station Road o Barlby Library, Howden Road • A formal advertisement placed in the local press on the first day of the consultation (or as near to it as possible depending on printing/publication of the press). • Press releases throughout the period • An article in Selby District Council’s Citizen Link newspaper • 250 shop posters distributed throughout the three towns and 18 Designated Service Villages. • Paper or e-mail flyers sent to every school to forward on to parents/guardians • Poster sent to every Parish Council for display on their notice board. • Staffed public displays in Selby Library, Sherburn-in-Elmet Library and Tadcaster Leisure centre on selected days • Presentation to the five Community Engagement Fora (CEFs) and flyers for all attendees • Copies of all the documents sent to: • Local Government Yorkshire and Humber (LGYH) • Environment Agency • English Heritage • Natural England • A letter or e-mail informing people of the availability of the documents sent to: • North Yorkshire County Council • District Councillors • Selby District Parish Councils • Neighbouring Local Authorities • Neighbouring Parish Councils • Other Consultees as included on the most up to date Planning Consultation Database (shown in Appendix 1) • Organisations normally involved in planning matters • Developers, agents, builders that operate in Selby District • Other interested persons whom have given their details • Responders to the Issues and Options consultation where reasonable contact details were provided.
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