Candidate Pack | Perrott Hill

ADMISSIONS ASSISTANT

INFORMATION PACK

Job description

Job title Admissions Assistant

Responsible to Director of Marketing and Admissions

Salary Up to £18,500 per annum full-time equivalent, dependent on experience (actual salary up to £12,210)

Hours of work 37.5 hours a week during term time (33 weeks), to include a 30-minute unpaid lunch break, plus six additional weeks during school holidays – to be discussed at interview. prospectuses to accurately recording and monitoring changes to the school roll, current and forecast, and In total, 39 weeks a year, which equates to 0.66 of a full- disseminating the information as necessary. The post- time post. holder will also be expected to assist the Director of Marketing and Admissions with marketing administration The Post when needed – there is scope for the right person to become actively involved in the marketing of the Perrott Hill requires an excellent administrator with school, if this is of interest. The Admissions Assistant is a positive, can-do attitude to take up the position of a key member of the Marketing and Admissions team, Admissions Assistant. Working closely with the Director supporting the work of the Director of Marketing and of Marketing and Admissions, the post-holder will be Admissions to ensure that pupil numbers at Perrott Hill responsible for all admissions administration, from continue to build, and that the experience of enquirers greeting prospective parents, taking calls and sending out (both on the phone and in person) is a positive one.

North Perrott Crewkerne Somerset TA18 7SL Tel: 01460 72051 Visit: www.perrotthill.com Candidate Pack | Perrott Hill

The school

Perrott Hill is an independent day and boarding prep Over the summer of 2016, a new eco-build Music School school in Somerset offering excellence in education for was built and a boarding extension created. A new girls and boys aged 3-13. Pupils come from all over the science development and ‘Tinker Lab’ was opened in South West, including Somerset, Devon and Dorset, as September 2017 and the girls’ boarding refurbishment well as London – with a small number of international was completed in April 2018. pupils each year. The whole site is 28 acres, including several acres of woodland which provide a home for our Perrott Hill has received exceptional reports from formal Forest School. As well as the usual sports pitches, we visitors, including ISI in 2013 where the school was rated have an AstroTurf pitch (with floodlights), a large Sports ‘Excellent’ in every category – and we would encourage Hall with a new changing rooms extension, a heated you to read the first-rate reviews we’ve received from the outdoor pool and a large theatre. Good Schools Guide and the Tatler Schools Guide, which you can access via the admissions section on our website. The most recent ISI inspection of Regulatory Compliance (November 2017) was extremely successful; all standards were met with no further recommendations.

North Perrott Crewkerne Somerset TA18 7SL Tel: 01460 72051 Visit: www.perrotthill.com Candidate Pack | Perrott Hill

Core responsibilities

General admissions process • Manage the distribution of prospectuses and other admissions literature to prospective parents in a timely and professional manner • Answer the phones and take initial information from enquirers about their family and needs • Welcome visitors to the school in a friendly and professional manner, introducing them to the relevant members of staff and ensuring they feel comfortable and looked after • Maintain and update the admissions database regularly and rectify any errors/oversights to achieve 100% database reliability (removal of duplicate records, entry of missing data etc) • Accurately record and monitor all changes to the school roll, current and forecast, including leavers, joiners and changes of pupil status, disseminating as appropriate; this includes the annual updating of Admissions and marketing events various lists after the Year 8s leave the school • Assist with the organisation and promotion of • Ensure the regular reporting of non-standard leavers Open Mornings in conjunction with the Director of and joiners to the relevant local authorities Marketing and Admissions (three times a year). This • Chase school reports, arrange Taster Days and collate will involve attendance in school on three Saturday feedback for prospective pupils mornings per year • Prepare Offer Letters and Contracts ready for sending • Assist with the distribution of flyers for all events, out usually posting them to a wide range of businesses • Liaise with the Head of Boarding over boarding • Assist with the taking and storing of school numbers and beds available photographs, as required by the Director of Marketing • Prepare and distribute the information required for and Admissions the annual census • Represent the school, in conjunction with the Director • Assist with weekly reporting on current and of Marketing and Admissions, at external marketing prospective pupil numbers events, such as Yeovilton Air Day • Organise and oversee the Perrott Hill Scholarships Days (once a year) Overseas admissions • Liaise with the school uniform suppliers and maintain • Work with the Director of Marketing and Admissions the uniform lists as may be required, and to assist in building and maintaining relationships with overseas parents with the purchasing of second hand uniform families and pupil recruitment agencies; some overseas from our school shop travel may be required for this • Provide administrative and secretarial support to the Director of Marketing and Admissions as needed • Carry out any other tasks as reasonably requested by the Director of Marketing and Admissions

North Perrott Crewkerne Somerset TA18 7SL Tel: 01460 72051 Visit: www.perrotthill.com Candidate Pack | Perrott Hill

Skills, experience and qualifications

Essential • A good standard of education and the ability to use a high standard of written English in all hard copy and email communications • An excellent telephone manner • Good attention to detail • Experience in a busy, varied role with strong administration skills • Confident IT skills, including all Microsoft Office packages but especially Word and Excel • A good standard of personal presentation, suitable to represent the school at all times • The ability to work in a fast-paced and ever-changing environment • A positive outlook, can-do attitude and a sense of humour

Desirable • Educated to degree level • A keen interest in education and, in particular, the independent sector • Experience of using the school’s management system, iSAMS • Knowledge of social media and website content management systems • An interest in marketing

How to apply Please email the Heads’ PA, Miss Clare Tootill, on [email protected] for an application form and return it, along with a covering letter, to the following address:

Clare Tootill Perrott Hill North Perrott Crewkerne Somerset TA18 7SL

The closing date for applications is Friday 22nd June at 9am. Interviews will take place shortly after the closing date.

North Perrott Crewkerne Somerset TA18 7SL Tel: 01460 72051 Visit: www.perrotthill.com