Huron-Clinton Metropolitan Authority (HCMA) Page 1 RFP #2020-017 Shelden Trails Development and Construction (Phase 1)

HURON-CLINTON METROPOLITAN AUTHORITY

Request for Proposal (RFP) #2020-017

for

Shelden Trails Development and Construction (Phase 1)

Issued January 31, 2020

PROPOSAL DUE DATE: February 20, 2020 by 3:00 PM (prevailing Eastern Time)

LOCATION: Huron-Clinton Metropolitan Authority 13000 High Ridge Drive Brighton, 48114 (810) 227-2757

PUBLIC OPENING: February 20, 2020 at 3:00 PM (prevailing Eastern Time) LOCATION: Huron-Clinton Metropolitan Authority 13000 High Ridge Drive Brighton, Michigan 48114 (810) 227-2757

Note: Only the name and location of each Proposer will be read.

SUMMARY DESCRIPTION Huron-Clinton Metropolitan Authority (HCMA) is requesting proposals from qualified, professional vendors for construction of natural surface trails at .

LOCATION OF SOLICITATION and RELATED MATERIALS This Request for Proposal (RFP) is divided into three (3) separate documents: 1. Document 1 of 3: Overview of Scope with Exhibits and Maps (this Document) 2. Document 2 of 3: Instructions to Proposers 3. Document 3 of 3: Special Provisions, Terms and Conditions All three (3) documents making up this RFP and all material and addenda that may develop will be available at the Michigan Intergovernmental Trade Network (MITN) Proposal System at www.mitn.info. Users must register with MITN to access the web site. MITN offers two Vendor Registration plans: the Search Only Access plan is free; the Automatic Email Notification plan has an annual fee. For assistance registering, please call MITN’s Vendor Support at 800-835- 4603, Monday-Friday, 8:00 AM – 8:00 PM. A copy of the complete Request for Proposal may also be obtained from HCMA’s Administration Office at 13000 High Ridge Drive, Brighton, Michigan 48114, Monday-Friday, 8:00 AM – 4:00 PM (Eastern Time Zone). AFFIRMATIVE ACTION PROGRAM HCMA is committed to an Affirmative Action Program to ensure that all citizens have the opportunity for the equality of treatment in service and employment.

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 2 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) RFP #2020-017 Shelden Trails Development and Construction (Phase I)

OVERVIEW OF SCOPE WITH EXHIBITS AND MAPS

CONTENTS of THIS DOCUMENT

Section 1 – Introduction and RFP Schedule Page 3

Section 2 – Background Page 5

Section 3 – Scope of Work Page 6

Exhibit A – Existing Conditions Page 10

Exhibit B - Loop A, Loop B, and Northern Trail Page 11

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 3 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) SECTION 1 – INTRODUCTION

1. OVERVIEW OF SCOPE OF SERVICES Huron-Clinton Metropolitan Authority (HCMA) is soliciting proposals qualified, professional firms for construction of natural surface trails at Stony Creek Metropark.

2. PROCURING AGENCY AND CONTRACTING OFFICER Procuring Agency: Huron-Clinton Metropolitan Authority 13000 High Ridge Drive Brighton, MI 48114

Contracting Officer: Heidi Dziak, CPPB Senior Buyer Email: [email protected]

3. SOLICITATION SCHEDULE The following is the solicitation schedule for this procurement. Note that all times presented in this solicitation are in the Eastern Time Zone unless otherwise stated.

Event Date and Time

Request for Proposal Issued Friday, January 31, 2020

Non-Mandatory Pre-Proposal Conference Call Wednesday, February 5, 2020 at 10:00 AM

Questions and Requests for Clarifications due Friday, February 7, 2020 by 12:00 PM

HCMA Responds to Questions and Requests for Tuesday, February 11, 2020 Clarification

Proposal Due Date Thursday, February 20, 2020 by 3:00 PM

HCMA Evaluates Proposals February 21-26, 2020

Proposer Presentations and Interviews at HCMA’s February 27-28, 2020 sole discretion

HCMA Board of Commissioners Review and Award March 2020 Determination

Anticipated Award contingent upon Board Approval March 2020

4. PRE-PROPOSAL MEETING A non-mandatory Pre-Proposal Conference Call will be held:

Wednesday, February 5, 2020 at 10:00 AM Eastern

Registration is not necessary to participate in the Conference Call.

To access the Conference Call, dial 872-240-3412 and use Access Code 518-986-541 when prompted.

Interested parties are strongly encouraged to participate in the Pre-Proposal Conference Call.

5. COMMUNICATION All communication, including questions, MUST BE IN WRITING and directed to the Contracting Officer. Communication may be made via email.

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 4 RFP #2020-017 Shelden Trails Development and Construction (Phase 1)

To ensure a transparent and open competitive process, Proposers and their representatives shall communicate only with the Contracting Officer or her designee and shall not make any contact with or communicate with any other members of HCMA or their employees, representatives, Board member and consultants in regard to any aspect of this solicitation or offers.

Communication may only be made with the Contracting Officer, Heidi Dziak, CPPB, Senior Buyer at [email protected].

6. CONTRACT TERM Contract will be for the duration of the project.

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 5 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) SECTION 2 – BACKGROUND

HCMA was sanctioned by the Michigan State Legislature in Act No. 147 of the Public Acts of 1939. Named after the two longest rivers within its boundaries, the Huron-Clinton Metroparks is a regional park agency consisting of 13 Metroparks encompassing approximately 25,000 acres throughout , encompassing Livingston, Macomb, Oakland, Washtenaw and Wayne counties. These parks are:

Delhi Metropark Lake St. Clair Metropark Dexter-Huron Metropark Huron Meadows Metropark Stony Creek Metropark

Much credit can be given to Henry S. Curtis and Harlow O. Whittemore for making the Metroparks a reality. The 1937 vision for a park system proposed a series of parks connected by a long parkway extending from Lake St. Clair along the Clinton and Huron rivers to Lake Erie below the mouth of the River.

The Metroparks currently host 7 million visits annually and our efforts are guided by the belief that the use of parks and exposure to natural environments enhance society’s health and quality of life.

The Metroparks provide a natural oasis from urban and suburban life. They provide an ever-growing variety of year-round, outdoor recreational, health and wellness, and educational activities in safe, clean environments. Picnicking, fishing, swimming, boating, hiking, nature study, biking, golf, disc golf, winter sports and a host of special outdoor programs and events are available within a short drive to southeast Michigan residents.

Shelden Trails at Stony Creek Metropark Stony Creek Metropark is home to the Shelden trails, 19 plus miles of natural surface trails that run through the serene, historic western segment of the park and host several different user groups: mountain and fat tire bikers, hikers with and without pets, and cross-country skiers.

The Area Mountain Bike Association, a chapter of the International Mountain Bicycling Association (CRAMBA-IMBA) dedicates volunteer hours to maintaining these trails.

In 2018, HCMA hired Applied Trail Research (ATR) to redesign the Shelden trail system with specific goals in mind:

• Replace existing unsustainable trail alignments with routes that would remain durable over time with minimal maintenance. • Design trails with specifications that maximize physical sustainability, protect natural resources, minimize potential user conflicts and increase navigability. • Design single direction loops utilizing existing trails, where available, to create a diverse, stacked loop trail system that offers additional riding and recreational opportunities for newer riders/hand cycles, inexperienced trail users (hike/bike/run), as well as more experienced trail users. • Provide connectivity to picnic/pavilion areas, gated neighborhood access to the west and Stony Creek Ravine Nature Park to the north of Stony Creek Metropark. • Increase the single-track mileage of the system.

ATR produced two (2) documents in the course of their work with HCMA. The documents are listed below and are available on HCMA’s website, metroparks.com, under the Planning and Development Department. The URL is https://www.metroparks.com/about-us/planning-department-2/

• Shelden Trails Concept Plan (Multi-Use, Natural Surface Trail Redevelopment Plan, December 2018)

• Shelden Trails Field Design Report (Shared-Use Trail Design, May 2019) This document details the work that needs to be done to reconstruct the trails.

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 6 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) SECTION 3 – SCOPE OF WORK

1. OVERVIEW of SCOPE OF SERVICES

HCMA is seeking an experienced, professional firm to provide construction services for what has been identified as the first phase in a multi-phased redevelopment project of the entire Shelden Trail system.

The first phase, for which this RFP is seeking proposals, is the redevelopment of three (3) sections of the proposed trail system. (See page 20 and 22 of the Shelden Trails Field Design Report and Exhibit A in this RFP.) • Loop A (red line “A” in Exhibit B of the RFP) • Loop B (blue line “B” in Exhibit B of the RFP) • Northern Trail Connector (without the bridge) (yellow line “F” in Exhibit B of this RFP)

Redevelopment of these sections will constitute the first phase to what HCMA expects will be a multi-phased project.

HCMA has identified the following issues with the current trail system: • Desire for more single track than currently available • Conflicts among user groups • Inadequate signage

ATR has provided HCMA plans with the following solution: • Implement new trails organization including expanded single track • ATR will have no responsibility in the construction of the trail system

HCMA is seeking a vendor to complete construction and reconstruction of Loop A, Loop B, and the Northern Trail Connector sections of the Shelden Trail System using the plans provided by ATR. Proposers are asked to submit a price for the entire project broken down by trail.

Subsequent phases for the project will be discussed after Phase 1 is awarded. HCMA would like to work with one contractor for all phases. HCMA, at its sole discretion, retains the right to negotiate with the successful Proposer of this RFP for development and construction of subsequent phases.

2. TRAIL REQUIREMENTS

Requirements for all Trails

Trail signage is not required and will be completed by others. Surface/pavement striping of sidewalk and road crossings is not required and will be completed by others. Fences/Gates are not requested nor expected as part of this project. All trails are new; HCMA does not anticipate that closing any parts of trails will be necessary.

Requirements for Specific Trails

A. Loop A Trail Requirements (Red Line “A” in Exhibit B)

1. Trail Length - 10,153 LF (1.92 Miles) 2. Difficulty Level – Beginner/Less Difficult - is intended and designed as a Hand Cycle Accessible Trail. a. Must be Hand Cycle Accessible. b. Each skill development feature must have a by-pass of appropriate width to accommodate Hand Cycles. c. One directional trail to be used in a counterclockwise direction. d. Engineered metal-wood skill development features are required. There shall be a minimum of twelve (12) prefabricated metal-wood skill features. Three (3) of the twelve (12) engineered metal-wood skill development features must be navigable by Hand Cycles. Durably constructed challenge features will be located adjacent to the trail to provide skills progression options and interest in the trail. Contractor shall provide alternate routes around these skill features, and these alternative (by-pass) routes must be of appropriate width to accommodate Hand Cycles. Specific features and locations to be determined and

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 7 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) field fit. HCMA will NOT consider Teeter-Totters nor Drop Jumps of any size. Limited duplication of prefabricated features will be allowed. Contractor has been provided an allowance of $39,000 for these elements. All fabricated features shall be manufactured by Progressive Bike Ramps (885.727.7267), Fast Racks (479.629.7122), or approved equal. HCMA prefers minimal duplication of features. The $39,000 allocation is based on the number of features desired and the market costs from manufactures of these products at the time. It is the Contractor’s responsibility to purchase and install all features. A complete list of the number and type of features to be installed should be included in the proposal. e. No trail closures are required for this loop. f. All new trails will be developed with rolling contour alignment, relatively low trail gradients, and regular reversals in grade to better manage runoff and minimize soil erosion and deposition. Construction will be full bench cut in nature within a corridor as narrow as possible to allow for the specified trail width. Large trees will not be cut down (except diseased individuals or nuisance species), but instead used to “anchor” the trail. g. Typical Tread Width Varies: 60” (5’-0”) to 72” (6’-0”) h. Typical Corridor Width: 84” (7’-0”) to 96” (8’-0”) i. Tread Rugosity: Relatively smooth, some roots or rocks, protrusions < 6” above trail tread. j. Average Gradient: <7% k. Maximum Sustained Grade: 10% l. Maximum Grade: 15% m. Typical Tread Materials: Native mineral soil and rock materials. Excavated material, free of rocks, to be used to create small rollers and insloped turns. n. Sideslope Steepness: Flat to 45% o. Turn Radius: Wide and open, super-elevated (<2’) with grade reversals before and after. p. Trail / Structure Formality: Formal bridges for minor/major crossings, 60” minimum width. q. Duty of Care: Moderate r. Intended Experience: This trail type will be developed with a constantly reversing grade and relatively low sinuosity. Excavated soil material will be utilized to form small rollers, slightly insloped trail segments on outside turns, and low super-elevated turns. The trail tread will be well defined and contain avoidable obstructions that can be easily rolled over without advanced bike handling skills. s. The resulting trail will provide a “frontcountry” style experience with a relatively smooth trail tread that is wide enough to inspire confidence by beginner trail users and hand cyclists.

B. Loop B Trail Requirements (Blue Line “B” in Exhibit B)

1. Trail Length – 9,198 LF (1.74 Miles) 2. Difficulty Level – Intermediate/More Difficult 3. One directional trail to be used in a counterclockwise direction. 4. Natural wood and rock skill development features are required. There shall be a minimum of six (6) constructed wood or rock skill features. The successful Proposer shall work with HCMA to determine specific features and locations for the features. Contractor shall provide alternate routes around these skill features. No allowance is given for the skill development features in Loop B. The successful Proposer will construct these features of natural wood and rock material found on site. 5. Trail closures and restoration required 2,822 LF (.54 Miles). Use the “Trail Closure Best Practices” recommendations found in “Appendix A” of the “Shelden Trails Concept Plan” found on the Metroparks Planning web page. 6. Typical Tread Width Varies: 18” (1’-6”) to 36” (3’-0”) 7. Typical Corridor Width: 36” (3’-0”) to 60” (5’-0”) 8. Tread Rugosity: Uneven, with regular rock and root protrusions, <12” above trail tread. 9. Average Gradient: <10% 10. Maximum Sustained Grade: 15% 11. Maximum Grade: 30%, with armored tread. 12. Typical Tread Materials: Mostly natural surface (native soils) with some rock armoring. 13. Sideslope Steepness: Flat to 75% 14. Turn Radius: Tight turns with possible switchbacks.

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 8 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) 15. Trail / Structure Formality: Low formality, 36” minimum width 16. Wet Area Crossing Formality: Armored crossings at grade where possible, bridges less formal with low level engineering. 17. Duty of Care: Low 18. Intended Experience: This trail type will provide a constantly reversing grade and moderate sinuosity. Tread will be well-defined by a narrower cleared corridor and will have the presence of native rock material. Trail should be developed with constructed natural features of wood and rock which will be enhanced for riding and require moderate to advanced bike handling skills, but will not include large rollers, insloped or super-elevated turns. 19. The resulting trail will provide a “backcountry” type of experience of narrow trail and somewhat rough tread.

C. Northern Trail Connector: Hike-Bike Trail Connector Requirements (Yellow Line “F” in Exhibit B)

1. Northern Trail Connector Length – 3,356 LF (.64 Miles) 2. Difficulty Level – Beginner, intended to be an accessible trail. 3. Two-way Trail Traffic 4. No skill development features shall be constructed on this segment. 5. The trail connector will be developed with a rolling contour alignment and low trail gradient. Reversals in grade shall be used to better manage runoff and minimize soil erosion and deposition. Construction will be full bench cut in nature within a corridor to allow for the specified trail width. Large trees will not be cut down (except diseased individuals or nuisance species), but instead used to “anchor” the trail. 6. Typical Tread Width: 72” (6’-0”) 7. Typical Corridor Width: 144” (12’-0”), 3’ clear on each side of the trail. 8. Tread Rugosity: Smooth, no roots or rocks 9. Maximum Grade: 5% 10. Maximum Cross Slope Grade: 2% 11. Typical Tread Materials: Native mineral soil. Excavated material, free of rocks. 12. Turn Radius: Wide and open. 13. Trail Structure Formality: 72” minimum width 14. Duty of Care: Moderate 15. Intended Experience: This trail type is intended to be a connector path linking the Loop A and Loop B trails to other existing trails inside and outside the park. (See Exhibit B: Loop A & B Field Design Layout Plan). 16. The Northern Trail Connector: Provides access to neighborhoods northwest of the park, to a park under development by Oakland Township along Snell Road, and eventually access to the to the west. The bridge over West Branch Stony Creek is not part of the project and will be funded and built separately.

3. CONTRACTOR’S DUTIES AND RESPONSIBILITIES The successful Proposer will provide the following:

A. Mindfulness of Environmental concerns. The Shelden Trails are located in a designated biodiversity area, necessitating sensitivity when considering materials, grading and equipment used. Any trail work must be consistent with the character of the Metroparks and minimize impacts to the natural and cultural resources surrounding the identified trails. Tree cutting will be restricted at certain points of the year to avoid the risk of spreading oak wilt and to adhere to Indiana Bat restrictions. Equipment and materials used on site must be clean of loose debris and organic material to the greatest extent reasonable before entering the work site. The route for Loop A will be determined through consultation with HCMA’s Chief of Natural Resources and Regulatory Compliance.

HCMA will be responsible for submitting and paying for the soil erosion control permit. The Contractor will be responsible for purchasing and installing silt fence as necessary to control soil erosion per Oakland County requirements.

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 9 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) HCMA estimates that 565 feet of silt fence will be installed, and requests that Proposers provide unit pricing for the provision and installation of the silt fence.

B. Perform trail work using hand tools and small mechanized equipment that allows disturbed areas to remain within specified limits. Trucks or cars (passenger vehicles) are not permitted on the trails except for Metropark roads which can accommodate trucks and small equipment for access purposes.

C. Staff experienced in construction and maintenance of back country trails and in sustainable trail design.

D. The necessary supervision, equipment, and tools to perform specified trail maintenance and trail construction on identified trails, including gas for any mechanized equipment or tools, including any, and all personal protection and safety equipment required.

E. Competent technicians, supervised by a competent foreman adhering to all OSHA rules and regulations.

F. An English-speaking representative on site at all times.

G. Transportation to the trail work site.

4. CONTRACTOR’S PROJECT MANAGER The Contractor will assign a Project Manager to be HCMA’s main point of contact for all work done under the Contract resulting from this RFP.

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 10 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) Exhibit A – Existing Conditions Additional information available at https://www.metroparks.com/about- us/planning-department-2/

This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 11 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) Exhibit B – Proposed Trails: Loop A, Loop B, and Northern Trail Connector

This material is available at www.mitn.info