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(RFP) #2020-017 Shelden Trails Development and Construction

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(RFP) #2020-017 Shelden Trails Development and Construction Huron-Clinton Metropolitan Authority (HCMA) Page 1 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) HURON-CLINTON METROPOLITAN AUTHORITY Request for Proposal (RFP) #2020-017 for Shelden Trails Development and Construction (Phase 1) Issued January 31, 2020 PROPOSAL DUE DATE: February 20, 2020 by 3:00 PM (prevailing Eastern Time) LOCATION: Huron-Clinton Metropolitan Authority 13000 High Ridge Drive Brighton, Michigan 48114 (810) 227-2757 PUBLIC OPENING: February 20, 2020 at 3:00 PM (prevailing Eastern Time) LOCATION: Huron-Clinton Metropolitan Authority 13000 High Ridge Drive Brighton, Michigan 48114 (810) 227-2757 Note: Only the name and location of each Proposer will be read. SUMMARY DESCRIPTION Huron-Clinton Metropolitan Authority (HCMA) is requesting proposals from qualified, professional vendors for construction of natural surface trails at Stony Creek Metropark. LOCATION OF SOLICITATION and RELATED MATERIALS This Request for Proposal (RFP) is divided into three (3) separate documents: 1. Document 1 of 3: Overview of Scope with Exhibits and Maps (this Document) 2. Document 2 of 3: Instructions to Proposers 3. Document 3 of 3: Special Provisions, Terms and Conditions All three (3) documents making up this RFP and all material and addenda that may develop will be available at the Michigan Intergovernmental Trade Network (MITN) Proposal System at www.mitn.info. Users must register with MITN to access the web site. MITN offers two Vendor Registration plans: the Search Only Access plan is free; the Automatic Email Notification plan has an annual fee. For assistance registering, please call MITN’s Vendor Support at 800-835- 4603, Monday-Friday, 8:00 AM – 8:00 PM. A copy of the complete Request for Proposal may also be obtained from HCMA’s Administration Office at 13000 High Ridge Drive, Brighton, Michigan 48114, Monday-Friday, 8:00 AM – 4:00 PM (Eastern Time Zone). AFFIRMATIVE ACTION PROGRAM HCMA is committed to an Affirmative Action Program to ensure that all citizens have the opportunity for the equality of treatment in service and employment. This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 2 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) RFP #2020-017 Shelden Trails Development and Construction (Phase I) OVERVIEW OF SCOPE WITH EXHIBITS AND MAPS CONTENTS of THIS DOCUMENT Section 1 – Introduction and RFP Schedule Page 3 Section 2 – Background Page 5 Section 3 – Scope of Work Page 6 Exhibit A – Existing Conditions Page 10 Exhibit B - Loop A, Loop B, and Northern Trail Page 11 This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 3 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) SECTION 1 – INTRODUCTION 1. OVERVIEW OF SCOPE OF SERVICES Huron-Clinton Metropolitan Authority (HCMA) is soliciting proposals qualified, professional firms for construction of natural surface trails at Stony Creek Metropark. 2. PROCURING AGENCY AND CONTRACTING OFFICER Procuring Agency: Huron-Clinton Metropolitan Authority 13000 High Ridge Drive Brighton, MI 48114 Contracting Officer: Heidi Dziak, CPPB Senior Buyer Email: [email protected] 3. SOLICITATION SCHEDULE The following is the solicitation schedule for this procurement. Note that all times presented in this solicitation are in the Eastern Time Zone unless otherwise stated. Event Date and Time Request for Proposal Issued Friday, January 31, 2020 Non-Mandatory Pre-Proposal Conference Call Wednesday, February 5, 2020 at 10:00 AM Questions and Requests for Clarifications due Friday, February 7, 2020 by 12:00 PM HCMA Responds to Questions and Requests for Tuesday, February 11, 2020 Clarification Proposal Due Date Thursday, February 20, 2020 by 3:00 PM HCMA Evaluates Proposals February 21-26, 2020 Proposer Presentations and Interviews at HCMA’s February 27-28, 2020 sole discretion HCMA Board of Commissioners Review and Award March 2020 Determination Anticipated Award contingent upon Board Approval March 2020 4. PRE-PROPOSAL MEETING A non-mandatory Pre-Proposal Conference Call will be held: Wednesday, February 5, 2020 at 10:00 AM Eastern Registration is not necessary to participate in the Conference Call. To access the Conference Call, dial 872-240-3412 and use Access Code 518-986-541 when prompted. Interested parties are strongly encouraged to participate in the Pre-Proposal Conference Call. 5. COMMUNICATION All communication, including questions, MUST BE IN WRITING and directed to the Contracting Officer. Communication may be made via email. This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 4 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) To ensure a transparent and open competitive process, Proposers and their representatives shall communicate only with the Contracting Officer or her designee and shall not make any contact with or communicate with any other members of HCMA or their employees, representatives, Board member and consultants in regard to any aspect of this solicitation or offers. Communication may only be made with the Contracting Officer, Heidi Dziak, CPPB, Senior Buyer at [email protected]. 6. CONTRACT TERM Contract will be for the duration of the project. This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 5 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) SECTION 2 – BACKGROUND HCMA was sanctioned by the Michigan State Legislature in Act No. 147 of the Public Acts of 1939. Named after the two longest rivers within its boundaries, the Huron-Clinton Metroparks is a regional park agency consisting of 13 Metroparks encompassing approximately 25,000 acres throughout southeast Michigan, encompassing Livingston, Macomb, Oakland, Washtenaw and Wayne counties. These parks are: Delhi Metropark Lake St. Clair Metropark Dexter-Huron Metropark Lower Huron Metropark Hudson Mills Metropark Oakwoods Metropark Huron Meadows Metropark Stony Creek Metropark Indian Springs Metropark Willow Metropark Kensington Metropark Wolcott Mill Metropark Lake Erie Metropark Much credit can be given to Henry S. Curtis and Harlow O. Whittemore for making the Metroparks a reality. The 1937 vision for a park system proposed a series of parks connected by a long parkway extending from Lake St. Clair along the Clinton and Huron rivers to Lake Erie below the mouth of the Detroit River. The Metroparks currently host 7 million visits annually and our efforts are guided by the belief that the use of parks and exposure to natural environments enhance society’s health and quality of life. The Metroparks provide a natural oasis from urban and suburban life. They provide an ever-growing variety of year-round, outdoor recreational, health and wellness, and educational activities in safe, clean environments. Picnicking, fishing, swimming, boating, hiking, nature study, biking, golf, disc golf, winter sports and a host of special outdoor programs and events are available within a short drive to southeast Michigan residents. Shelden Trails at Stony Creek Metropark Stony Creek Metropark is home to the Shelden trails, 19 plus miles of natural surface trails that run through the serene, historic western segment of the park and host several different user groups: mountain and fat tire bikers, hikers with and without pets, and cross-country skiers. The Clinton River Area Mountain Bike Association, a chapter of the International Mountain Bicycling Association (CRAMBA-IMBA) dedicates volunteer hours to maintaining these trails. In 2018, HCMA hired Applied Trail Research (ATR) to redesign the Shelden trail system with specific goals in mind: • Replace existing unsustainable trail alignments with routes that would remain durable over time with minimal maintenance. • Design trails with specifications that maximize physical sustainability, protect natural resources, minimize potential user conflicts and increase navigability. • Design single direction loops utilizing existing trails, where available, to create a diverse, stacked loop trail system that offers additional riding and recreational opportunities for newer riders/hand cycles, inexperienced trail users (hike/bike/run), as well as more experienced trail users. • Provide connectivity to picnic/pavilion areas, gated neighborhood access to the west and Stony Creek Ravine Nature Park to the north of Stony Creek Metropark. • Increase the single-track mileage of the system. ATR produced two (2) documents in the course of their work with HCMA. The documents are listed below and are available on HCMA’s website, metroparks.com, under the Planning and Development Department. The URL is https://www.metroparks.com/about-us/planning-department-2/ • Shelden Trails Concept Plan (Multi-Use, Natural Surface Trail Redevelopment Plan, December 2018) • Shelden Trails Field Design Report (Shared-Use Trail Design, May 2019) This document details the work that needs to be done to reconstruct the trails. This material is available at www.mitn.info Huron-Clinton Metropolitan Authority (HCMA) Page 6 RFP #2020-017 Shelden Trails Development and Construction (Phase 1) SECTION 3 – SCOPE OF WORK 1. OVERVIEW of SCOPE OF SERVICES HCMA is seeking an experienced, professional firm to provide construction services for what has been identified as the first phase in a multi-phased redevelopment project of the entire Shelden Trail system. The first phase, for which this RFP is seeking proposals, is the redevelopment of three (3) sections
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