Washtenaw County Parks and Recreation Commission NOTICE

Washtenaw County Parks and Recreation Commission

NOTICE OF MEETING Date: August 11, 2020 Time: 2:00 p.m. Location: Virtual Meeting on Zoom available to the public at: https://us02web.zoom.us/j/89235295687

AGENDA 1. Call to Order / Moment of Silence

2. Approval of the Minutes – A. June 9, 2020 Meeting (attached, pp. 1-5 /action item) B. July 29, 2020 Special Meeting (attached, pp. 6-7 /action item) C. July 29, 2020 Working Session Meeting (attached, pp. 8-9 /action item)

3. Public Comment

4. Communications, Projects & Activities (attached, pp. 10-33 /action item)

5. Financial & Recreation Reports – June & July 2020 A. Financial Reports (attached, pp. 34-39 /action item) B. Recreation Reports (attached, pp. 40-51 /action item)

6. Old Business A. Budget Adjustments (attached, p. 52 /action item) B. Staebler Farm Update (presentation at meeting) C. B2B Update (presentation at meeting) D. B2B Project Agreement – Segment D4 (attached, pp. 53-61 /action item) E. Other Old Business

7. New Business A. NAPP—Boss and Bull Sales contract (attached, pp. 62-67 / action item) B. Other New Business

8. Commissioners / Directors Comments

9. Adjournment

Washtenaw County will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon 7-day notice to Washtenaw County. Individuals requiring auxiliary aids or services should contact the County of Washtenaw by writing or calling the following: Human Resources, 734-994-2410, TTD# 734/994-1733.

Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks #2A

Washtenaw County Parks and Recreation Commission

MINUTES OF MEETING

Date: June 9, 2020 Time: 2:00 p.m. Location: Zoom Digital Meeting

Members Present: Robert Marans, WCPARC President; Patricia Scribner, WCPARC Vice President; Janice Anschuetz, WCPARC Secretary-Treasurer; Janis Bobrin, Daniel Ezekiel, Barbara Fuller, Ricky Jefferson, Brenda McKinney, Evan Pratt and Sue Shink

Members Absent: None

Staff Present: Coy Vaughn, Director; Meghan Bonfiglio, Deputy Director; Ginny Trocchio, Superintendent of Park Planning and Natural Areas; Jason Brooks, Manager of Finance and Administration; Hannah Cooley, Management Analyst; Karen Lewis, Management Analyst

Others Present: None

1. Call to Order/Pledge of Allegiance

Mr. Marans called the meeting to order at 2:00 p.m. with a moment of silence in appreciation of first responders.

2. Approval of The Minutes

The minutes of the May 12, 2020 regular meeting were included with the agenda material.

It was moved by Ms. Fuller and seconded by Ms. Anschuetz to approve the minutes of the May 12, 2020 meeting. Ayes all; the motion was approved.

3. Public Comment

Monica Prince, Ypsilanti Senior Center, wanted to thank the Commission for their support of Ypsilanti Senior Center, Rutherford Pool and Partridge Community Center in previous years. She stated that COVID-19 has not lessened the mission of the Ypsilanti Senior Center as the center has continued to distributed meals. Ms. Prince reported that the Center continues to help keep older adults connected and active.

Richard Kent, stated that he is a board member of the Southeastern Michigan Land Conservancy (SMLC). He stated that the project he has been putting together is a good environmental project and added that it takes marginal agricultural lands and converts them into wetlands. He added that Niswander

Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks 1 Environmental has been hired to do this project and stated that they have done the Mallet Creek Restoration project as well.

Mary Erickson, SMLC President, stated she would be happy to answer any questions that Parks Commission might have on the wetland mitigation project.

Lamar Weir, Field Rep for Congresswoman Debbie Dingell stated that he is present to listen in for updates on park reopenings.

Steven Niswander, Niswander Environmental, stated that he wanted to introduce himself to the Commission. He reported that his company specialized in wetland development and mitigation. He added that the company has also worked with Ottawa County.

Jack Smiley, stated that he hasn’t favored some of the wetland mitigation projects that have been done in the past and added that more review needs to be done before these plans move forward to ensure they are the best they can be.

4. Communications, Projects & Activities

Mr. Vaughn presented the Communications and the Projects & Activities report for May 2020 and which included updates on the Independence Lake Livery project as well as the reopening status of facilities given the COVID-19 shutdown.

Ms. Trocchio provided an update on the Jack R. Smiley Nature Preserve as follow up to communications the Commission has received. SMLC released a request for proposals for restoration on the Jack R. Smiley Preserve and received 2 responses. SMLC has chosen Niswander to move forward on the restoration, but detailed plans will still need to be developed. She stated that conservation easement language references wetland preservation and said that the conservation easement terms are the only legal holding the Commission has in the land. Ms. Trocchio stated that in the opinion of the attorney, the conversion of land from agricultural to wetlands would be consistent with easement language.

Ms. Fuller asked if it is true that we have no legal standing to impose our opinion. Ms. Trocchio stated that we do have legal standing if we feel the final plan does not align with the easement language. She added that the issue should be looked at from the perspective of how land is going to be changed. Ms. Trocchio reported that staff and NATAC would review the plans and provide feedback.

Mr. Marans stated that it would be good to bring the plan back to the Commission for a full review. Ms. Bobrin stated that she would also like to see the plan subsequent to the NATAC review.

Mr. Pratt stated that locating a wetland mitigation on top of an existing preserve does not match the intent of the easement. Ms. Fuller stated that her concern is where the authority is to act if there are issues.

Ms. Bobrin stated that the banking problem going beyond our scope of authority and added that we have two issues. Mr. Pratt stated that he doesn’t know how the public can be told that the property owner is not double dipping.

Ms. McKinney stated that she would vote no if we were voting on this today. She asked how many Superior Township residents are on the board and asked what opinion they may have.

Ms. Shink stated that she has been concerned with our purview as well as the double dipping problem. She added that it may be good to develop a policy to deal with these types of issues. Ms. Bobrin stated that she agrees with the idea of the development of a policy.

2 Mr. Vaughn stated that this item will be brought back to the full Commission and added that it may be possible to draft a resolution as well.

Mr. Ezekiel thanked everyone that brought this up. He added that he supports a technical review by NATAC and supports coming up with a policy to deal with mitigation projects going forward. Mr. Ezekiel stated that in the future we may be due funds from these transactions to be able to do some good moving forward.

It was moved by Mr. Ezekiel and seconded by Ms. Bobrin to accept and file the Projects and Activities Update for the month of May 2020 as submitted. Roll call vote: 10 Ayes, 0 Nays, the motion was approved.

5. Financial & Recreation Reports – May 2020

A. Financial Reports

Mr. Brooks provided a summary of both the Claims report and the Fund Balance reports along with a summary of projected revenue shortfalls due to COVID-19.

It was moved by Ms. McKinney and seconded by Mr. Ezekiel to accept and file the financial reports and to approve the recreation expenditures presented in the Claims Report for the month of May 2020, totaling $1,565,977.08. Roll call vote: 10 Ayes, 0 Nays, the motion was approved.

B. Recreation Reports

Mr. Brooks provided a summary the Recreation Reports.

It was moved by Ms. Anschuetz and seconded by Ms. McKinney to receive and file the Recreation Reports for May 2020 as presented. Roll call vote: 10 Ayes, 0 Nays, the motion was approved.

6. Old Business

A. Staebler Farm County Park

Mr. Vaughn provided an update on the Multi-Purpose building and MI Folk School. Mr. Vaughn reported that the gas furnace has been replaced with electric heat pumps and duct heaters, the kitchen was converted to all electric, and that staff is continuing to investigate a solar array for Staebler and are considering enrolling in the DTE MI Green Power Program.

Mr. Ezekiel stated that he is thankful that we are setting a positive example by looking at an all-electric facility for the Multi-Purpose building. He added that he wanted to voice some skepticism for the MI Green Energy Program. Mr. Ezekiel stated that he would like to see the ecology center be a part of that meeting if it happens.

Ms. Shink stated that she wanted to thank staff for looking into options and taking the concerns of the Commission seriously.

Mr. Vaughn stated that when it comes to the MI Folk School, we are only looking at the opportunity to acquire them at this point. He added that the Folk School is doing some additional work at Staebler Farm. Mr. Vaughn reported that there is a lot of interest in supporting the Folk School and added that potential non-profit investors may not be as interested in getting involved with the Folk School being its own entity. Mr. Vaughn stated that one concern is making sure that we are not taking on an entity that is not self-sustaining.

3 Mr. Vaughn stated that he would propose having a Working Session in late July or early August to look more closely at a proposal and potentially talk to DTE. Ms. Bobrin stated that a working session meeting would be great which would include benchmarks for sustainability and ensuring that programming is geared to residents of Washtenaw County. Ms. Scribner stated that she would also like to see us move in the direction of a Working Session. Ms. Anschuetz stated that the presentation disturbed her because of such a high percentage of participants coming out of the County. Mr. Marans asked if discussions have taken place with Jason Gould on long-term planning. Mr. Vaughn stated that they had pushed the Folk School for more details on financial projections and stated that he anticipated digging into this further at a working session. Ms. Shink stated that there are a lot of positive implications including on mental health for the community for programs like the ones the Folk School offers. She added that the way that the Folk School may change their approach in the future is on things like marketing to target more County residents.

B. Virtual Camp/Other Camp Updates

Ms. Bonfiglio provided a brief presentation on virtual summer camps. She reported that activities would take place for nine weeks and that Flipgrid technology would be utilized by campers from home to add to the social component of camp. Included in the presentation were also a list of sample weekly activities. Ms. Lewis reported that the Summer Playground Camps will feature food distribution, paper activity packets, books and supplies and reported that agreements with site locations would be modified to shift to 2021.

C. Highland Preserve Utility Easement

Ms. Trocchio reported that this was formally referred to as the Clark Road property. She stated that this is part of the Superior Greenway. Mr. Trocchio reported that Superior Township would like to move the pumphouse to a more favorable site and added that a six-car parking lot would be included in the plan. Ms. McKinney stated that the current pumphouse is very close to the road and has been hit by cars several times. Mr. Ezekiel asked if this is setting a precedent that could bite us at other preserves. Mr. Pratt stated that this seems very reasonable. Ms. Anschuetz stated that it would be nice to have a covered bike rack at that location.

It was moved by Mr. Pratt and seconded by Ms. McKinney to authorize the execution of the utility easement contingent upon attorney approval of final documents. Roll call vote: 10 Ayes, 0 Nays, the motion was approved.

D. Eastside Recreation Support Request

Mr. Vaughn reported that we had previously authorized a three-year $90,000 total commitment to support the Ypsilanti Senior Center, Rutherford Pool, and Parkridge Community Center. He reported that these are lean operations and added that renewing this commitment is especially important right now. Mr. Marans asked Mr. Vaughn to send out a memo about the previous impacts of funding.

It was moved by Ms. Bobrin and seconded by Ms. Scribner to authorize a $90,000 funding commitment over the next three years to support the Rutherford Pool, the Parkridge Community Center, and the Ypsilanti Senior Center. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (McKinney) the motion was approved.

E. Other Old Business

None.

7. New Business

A. Other New Business

4 None.

8. Director/Commissioners Comments

Mr. Ezekiel stated that he has become aware of some tree cutting on the Botsford Preserve. He added that anything done to an easement that does not get fixed impacts all easements. Mr. Pratt stated that there was a lot of disruption out at the site.

Mr. Marans stated that he has had many calls on the B2B Zeeb Road to Lower Huron link and added that there is a real issue with bikers.

Mr. Vaughn stated that it may be appropriate for the Parks Commission to have a statement on the George Floyd death issue. He asked if it would be beneficial to draft something and run it by the Commission. Various commissioners voice support.

9. Adjournment

It was moved by Ms. Bobrin and seconded by Ms. Shink to adjourn the meeting. Ayes all; the motion was approved.

The meeting was adjourned at 4:35 p.m.

5 #2B

Washtenaw County Parks and Recreation Commission

MINUTES OF MEETING

Date: July 29, 2020 Time: 12:00 p.m. Location: Zoom Digital Meeting

Members Present: Robert Marans, WCPARC President; Patricia Scribner, WCPARC Vice President; Janice Anschuetz, WCPARC Secretary-Treasurer; Janis Bobrin, Daniel Ezekiel, Ricky Jefferson, Jo Ann McCollum, Brenda McKinney, Evan Pratt and Sue Shink

Members Absent: None

Others Present: None

1. Call to Order/Pledge of Allegiance

Mr. Marans called the meeting to order at 12:00 p.m. with a moment of silence in appreciation of first responders.

2. Public Comment

Lamar Weir stated that he was on the call as a Field Rep for Congresswoman Debbie Dingell’s office, and that he was attending for the latest updates to provide to the office.

6. Old Business

A. Border to Border Trail Segment D3: Delhi Metropark

Mr. Sanderson presented both a proposed project agreement with the Huron-Clinton Metropolitan Authority and award of a construction contract for the Border-to-Border Trail Segment D3: Delhi Metropark.

Mr. Ezekiel stated that he would like to hear more about the crossing at Zeeb and Huron River Drive. Mr. Sanderson reported that we are crossing at the stop sign location and that is the plan for right now. He added that discussions are going on with the Road Commission but that nothing has yet been determined.

Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks 6 Mr. Sanderson reported that bids were solicited to construct a portion of the project. He added that the low bid was from LJ construction and that it came in below the engineering estimate. He stated that the ultimate outlay for the Commission is just under $170,000 once we are reimbursed for the project.

Mr. Marans stated that we could break the proposed action item into two.

It was moved by Ms. Shink and seconded by Ms. Bobrin to enter into a project agreement with, and accept the trail easements from, the Huron-Clinton Metropolitan Authority. Roll call vote: 10 Ayes, 0 Nays, the motion was approved.

It was moved by Mr. Ezekiel and seconded by Ms. Shink award a construction contract in the amount of $438,913 to LJ Construction for this project and authorize an additional 10% ($43,900) contingency for potential change orders. Roll call vote: 10 Ayes, 0 Nays, the motion was approved.

7. New Business

None.

8. Director/Commissioners Comments

Ms. Shink stated that she appreciated working with Ms. Fuller on this Commission and added that she would like to welcome Ms. McCollum.

9. Adjournment

It was moved by Ms. Anschuetz and seconded by Ms. Shink to adjourn the meeting. Ayes all; the motion was approved.

The meeting was adjourned at 12:29 p.m.

7 #2C

Washtenaw County Parks and Recreation Commission

MINUTES OF MEETING

Date: July 29, 2020 Time: 12:15 p.m. Location: Zoom Digital Meeting

Members Absent: None

Others Present: None

1. Call to Order/Pledge of Allegiance

Mr. Marans called the meeting to order at 12:29 p.m.

2. Public Comment

None

3. Presentation from DTE regarding MIGreen Power program – Vincent D. Acquista Mr. Acquista provided a presentation on the MIGreen Power Program. He was joined by Knox Cameron and Eddie Smith.

Mr. Acquista stated that the blended option of renewables is something that can be investigated as part of this process. He reported that the DTE goal for Michigan’s clean energy future includes the retirement of coal plants, addition of renewable energy and energy efficiency projects.

Ms. McCollum stated that she is hearing many positive things about DTE and recently had a colleague with a positive work experience.

Ms. Anschuetz stated that she has twenty pages to get through for the MLM Recreation Center alone and she requested that we get more specific to our situation.

Mr. Cameron stated that we would be purchasing the option built by the utility.

Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks 8 Mr. Smith reported that data presented was specific to the MLM Recreation Center. He described the methodology going into developing the costs for participation in the MIGreen Power Program. Mr. Cameron reported that the entire program is investing entirely for the purpose of building new clean energy infrastructure. He stated that DTE is building the infrastructure and customers are reserving from there. Ms. Shink thanked Mr. Cameron for the clarification.

Mr. Vaughn asked if it were possible for Washtenaw County Parks to be a host to these types of projects. Mr. Cameron stated that DTE is typically open to those discussions but does like to own the land. He confirmed that it would take 3-5 acres to offset usage for County Parks.

4. Discussion with Michigan Municipal Association for Utility Issues (MI- MAUI) – Rick Bunch, Executive Director

Mr. Bunch of the Michigan Municipal Association for Utility Issues provided a presentation in response to the DTE presentation. He reported that the MI-MAUI organization provides a seat at the table in front of the Michigan Public Service Commission as rates/services are being determined and that the County is a member through the BOC.

Mr. Bunch reported that the DTE program has advantages but he has questions about the financial analysis provided and has policy concerns.

Ms. Anschuetz stated that she would like to explore the opportunity of a solar grid on our property and added that she doesn’t think it would be a detriment to any of our parks. She added that we have had serious energy problems at Rolling Hills Park and Independence Lake Park.

Ms. Bobrin asked what batteries that may be used to power facilities during outages might look like. Mr. Bunch reported that it’s best to put batteries indoors but that they are a small enough size to be easily screened once indoors. Mr. Marans asked what next steps would be to pursue onsite options. Mr. Bunch stated that it would be to talk to a developer and someone with more expertise.

Mr. Bunch stated that buying solar to cover WCPARC facilities has a positive impact of over $700k over 30 years.

Ms. Shink stated that she appreciates the Commission considering these options and added that it was important to have the multipurpose building electrified to give us options.

Ms. Anschuetz stated that she wanted to know about the impact on Washtenaw Community College and their thoughts on WCPARC taking over the folk school. She added that she was disturbed that many of the people served are from out of the County. Ms. Scribner asked if the Folk School has talked to the Washtenaw Community College about pulling back and coming under Washtenaw County Parks. Ms. Bonfiglio does believe they are involved but does not know if they understand the timeline.

5. Adjournment

It was moved by Ms. Anschuetz and seconded by Mr. Pratt to adjourn the meeting. Ayes all; the motion was approved.

The meeting was adjourned at 2:47 p.m.

9 #4 WCPARC – August 11, 2020 Meeting Communications, Projects & Activities

10 City Council discusses improvements on county road millage, police reform, and plans on reopening amid COVID-19 Tuesday, June 16, 2020 - 2:02am

. Buy this photo (http://store.pub.umich.edu/michigan-daily-buy-this-photo/)

Courtesy of Ann Yu

ANN YU (/AUTHOR/DAILYNEWS) Daily Staff Reporter

City Council hosted a virtual meeting Monday night to discuss resolutions regarding improvements on road millage, issues on police reform and the reopening of Ann Arbor amid COVID-19. Sherly Siddall, managing director of the Washtenaw County Road Commission, presented plans for 2021-2024 to the council on restoring and renewing efforts of roads and non-motorized millage. Siddall emphasized the approximate revenue goal of $8.9 million for millage that will be distributed through the Washtenaw County Road Commission, and Washtenaw Parks and Recreation and cities and villages. The new plans also include an estimated cost of $6.8 million for ten pathway projects and Connecting Communities Grants. Siddall emphasized that there needs to be more funding for road and non-motorized millage. “As we all know, with the current pandemic that we have and the funding to support those efforts, we all have concerns on what that general fund will look like within the next couple of years,” Siddall said. “As we ask ourselves that question, the need for local dollars still exists.”

11 The council transitioned into discussing recent events on police reform. Lisa Jackson, chair of Ann Arbor’s Independent Community Police Oversight Commission, shared her views on the current state of the police after George Floyd’s death (https://www.nytimes.com/2020/05/31/us/george-floyd-investigation.html). “One of the things that’s clear to us is that it’s kind of a shame that it took George Floyd to mobilize this level of social interest in police reform,” Jackson said. The DC-16 resolution (http://a2gov.legistar.com/LegislationDetail.aspx? ID=4569448&GUID=5CE6B4DA-7E19-4996-835D- E804A680C837&Options=&Search=) requests that the ICPOC lead an in-depth, multi- stakeholder and data-driven review of public safety services as well as provide the City Council with reports and recommendations. Jackson argued there needs to be a better resolution since many of the councilmembers were given short notice with this resolution later in the week. "To be crystal clear, our entire commission was not privy to this resolution before it was published to the city’s website on Friday,” Jackson said. “We function as a collective.” Jackson ended her speech by mentioning what being Black means in American society. “To live in this country as a person of color is to exist in a constant state of anxiety because for everybody who looks like me, there was never and has never been a guarantee that harm is hiding right around the corner, whether it’s flashing lights or (a) burning cross,” Jackson said. “We are all here today because we want to create a better future for everyone in our community, but it’s also my responsibility both as the chair of this commission and as a Black woman who has seen what this country can do to people who look like me, to remind you that we all carry the past with us, and the weight of what’s happened requires that you now share and carry some of that painful, painful burden if you want to move forward.” Julie Grand, D-Ward 3, supported Jackson and praised her speech, addressing how the council needs to further discuss the important issue regarding police reform and the Black community. “Hearing from Dr. Jackson tonight … confirms that (the ICPOC) should be front and center in rethinking public safety and that I want to make sure to commit this evening to that knowing that whatever funding they need to make that happen, I want to get behind,” Grand said. Mayor Christopher Taylor later apologized for the delay in the notice of the resolution to his council members. The DC-3 Resolution (http://a2gov.legistar.com/LegislationDetail.aspx? ID=4565159&GUID=0CA95D51-36D7-4D6F-8FCA- 9D7A4CD497F4&Options=&Search=), moved by councilmembers Elizabeth Nelson, D-Ward 4, Jane Lumm, I-Ward 2, and Ali Ramlawi, D-Ward 5, also addresses police reform. The resolution will provide support for a more substantive civilian review of policing practices and incidents in coordination with ICPOC. Nelson addressed the importance of this resolution. “I’m hopeful that this current climate is an opportunity for us to make some headway and some influence,” Nelson said. “We’ve created a law, we’ve created an ornament that we want civilian oversight over the police department.” The resolution was approved by the council. 12 City Council also introduced resolutions in response to the COVID-19 pandemic. Amber Miller, capital projects manager at the Downtown Development Authority of Ann Arbor, Raymond Hess, transportation manager of the city of Ann Arbor, and Oliver Kiley, principal landscape architect at the SmithGroup, presented the plan on the Healthy Streets Initiative, which plans to make social distancing safe and easy for pedestrians. The plan for during the pre-vaccine and re-opening stages includes separating bike lanes, managing vehicle speed, expanding the bike network, adjusting intersections and expanding sidewalks. Miller addressed the process if the resolution were to pass. “If these pilot projects are approved today, we will do our best to make everyone aware of the temporary changes and will also use the pilots as a chance to talk with the community,” Miller said. The council also discussed resolution (http://a2gov.legistar.com/LegislationDetail.aspx? ID=4565672&GUID=1355045E-623A-4451-ADF6- AF960FDD97CA&Options=&Search=) DC-5, which aims to support Washtenaw County and the Shelter Association of Washtenaw County in response to COVID-19 and appropriate $250,000 for current and future COVID-19 shelter response. The resolution satisfied the eight-vote requirement and was successfully passed by the council. Daily Staff Reporter Ann Yu can be reached at [email protected] (mailto:[email protected])

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MEMORANDUM

TO: Washtenaw County Parks and Recreation Commission FROM: Coy Vaughn, Director DATE: August 11, 2020 RE: Project and Activities Update – June & July 2020

A. Park Facility Events and Projects

Nelson Meade County Farm Park • Midwestern Consulting, LLC (MC) conducted soil infiltration tests as part of the design efforts to repair and expand the parking lot area that serves County Farm Park and Administration Office.

Independence Lake • Completed project to re-gravel park road and improve Beach Center parking. • Michigan Recreational Construction was awarded the Blue Heron Bay Spray Pad Reconstruction. Work scheduled to begin in mid-August. • Blue Heron Bay Phase Monitor/Surge Protector RFP was awarded to Huron Valley Electric (see Rolling Hills Park). • Park maintenance staff responsibilities has been expanded to include Park Lyndon. • Thirteen families registered for virtual camp, compared to 23 families registered for in-person camp before it was cancelled. • This summer, park programs were scheduled for one Friday night a month. Programs include fishing; rock painting; nature scavenger hunt; story book trail; archery and disc golf clinic; mindfulness hike and yoga; and building fairy homes. • Disc golf Glow Nights and Summer Sunset Yoga programs have continued for the second summer; participation has been steadily increasing. • Due to COVID-19, staff has noted that the beach and swim area are busy throughout the entire day, not just in the afternoon. • Park hit maximum 60% capacity, and came near-capacity, multiple days this summer. • Lifeguard in-service trainings were conducted via WebEx to maintain social distance. • Work associated with the proposed Boathouse Livery project has been suspended. Staff is reviewing alternative ideas to amend the project scope.

Meri Lou Murray Recreation Center • Staff developed plans for reopening the facility, which includes policy changes, staff training programs, rearranging equipment, new signage, and an informational video. • Staff updated the slide show with new images. • Forty-one families registered for the facility’s free virtual camp. • Staff developed eight virtual and two in-person outdoor classes that will begin in August. • mParks awarded a “Rapid Response” grant for 135 water safety activity kits that will be distributed curbside in August.

Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks 31 Parker Mill Park • Erie Construction has completed all work on the pathway reconstruction. • Staff continues to work with Ann Arbor Township to address stormwater runoff issues from the adjacent development. Areas of concern include Geddes Road north side of right-of-way, the discharge point from neighboring stormwater detention basin, and southwestern area near the Huron River bridge.

Pierce Lake Golf Course & Park • Brock & Associates has completed all their work on the boardwalk reconstruction project. • Anglin Civil, LLC has returned the necessary paperwork and a signed contract for the cart path and roadway reconstruction project. Work is scheduled to begin mid-September.

Rolling Hills Park • Water Park Phase Monitors/Surge Protectors’ RFP has been awarded to Huron Valley Electric for $145,000. This includes one Phase Monitor/Surge Protector for Independence Lake Park’s Blue Heron Bay Spray Park. • Water Park concession generator RFP was awarded to Huron Valley Electric for $170,000. • Lazy River construction project resumed and will continue into August. • The main pool was cleaned and filled after a minor delay of failed (and replaced) sump pumps. • MOB Disc Golf Tournament occurred on July 12 and Disc Golf Glow Nights occurred on July 24. • mParks awarded a “Rapid Response” grant for 200 water safety activity kits that will be distributed curbside in August. • Staff dedicated time to projects that do not typically occur during busy summer operations. Projects include tending to parking lot islands, improving trails, and expanding picnic areas. • Students with special needs from the Saline Young Adult job site training program completed their summer shifts and were able to help with several projects, including repainting entrance gates. • As an exciting addition to the Water Park, TreeTown Murals installed a mural by the bathhouse.

Staebler Farm Park • Architects from The Collaborative continue to develop a construction drawings for the multipurpose building. • Staff and consultants from The Collaborative held a “stakeholders meeting” on August 4 to discuss north park site plan concepts. • A new mulched picnic area was installed near the farmhouse, which includes two picnic tables and garbage can. • A new historically accurate 25’x25’ Victory Garden (1940s era) was built and filled with heirloom vegetables. Fall harvest will be donated to the Washtenaw Food Pantry. • Three benches are currently being crafted from recycled wood; one will be placed near the kiosk at the parking lot and two will be placed along the field trail. • MFS provided in-kind services totaling $2,525 in May through July for items including: trash bags, wood mulch, Victory Garden, picnic tables, barn door hardware, and gate swivel wheels. • MFS classes June and July: 67 students attended 15 classes, including Blacksmithing, Bladesmithing, Blacksmithing for Kids, Wildcrafting, and Making Creams and Salves.

32 B. Special Initiatives Border-to-Border Trail (B2B) • Dexter-Huron to Zeeb Road (1.2 miles): The trail is substantially complete and open for use. Temporary counters installed by HCMA on the new segment show an average use of 3,000-4,000 passes per week. The few punch list items that remain are expected to be completed this fall prior to final close out of the contract. • M-52 - Green Lake and North Territorial Road (2.1 miles): The trail is 95% complete and open for use. A few final items remain, including fencing and the punch list. The pedestrian tunnel under M-52 was also completed. Finally, the 50-car trailhead parking lot adjacent to the Lyndon Township Hall has been paved and is open for use. Site amenities, such as water, vault toilet, bike racks, benches, and a picnic table, will be installed in August/September. • Wayfinding: Consultants from The Collaborative Inc. continue to develop concept graphics for the B2B wayfinding project.

Ypsilanti CommUNITY Skatepark • New Line Skateparks has made significant progress on skatepark construction. Nearly all skate- able features have been built and the project is on schedule to be completed in late August.

C. Natural Areas Preservation Program (NAPP)

Acquisition • WCPARC closed on its first conservation easement in Lyndon Township: the Shanahan property (245 acres). Acquisition was funded in part by a 2018 RCPP ACEP-ALE grant funds. • NATAC had three site visit days in two weeks and evaluated ten Round 20 NAPP nominations.

Stewardship • Invasive species management occurred at Miller-Smith, West Lake, Baker Woods, Weatherbee Woods, Leonard, Fox Science, Goodrich, Brauer, River Raisin, Koenn, Watkins Lake, and Kosch preserves, and at Park Lyndon and Independence Lake Park. • A vegetation assessment was conducted at Scio Woods Preserve to inform management needs in the mesic forest. • The 2019 Stewardship Report, which documents that year’s land management activities, was completed. • A new Kubota RTV-1100 utility vehicle was purchased for the NAPP field crew to help streamline work in natural areas. • Restoration work at Watkins Lake Preserve continues to improve, with wildflowers covering 50 acres surrounding the restored wetlands.

D. Interpretive Programming • 104 patrons attended interpretive programs in July. Programs included Junior Naturalist, Nature Explorers, Preschool Hikes, Family Friday Programs, Mindfulness Hike, Sharon Mill Open House, and the start of the Heckuva Hike series. • Watkins Lake State Park and County Preserve has been included into the National Park Service’s Network to Freedom program that recognizes sites affiliated with the Underground Railroad. Information is detailed on the WCPARC website.

33 #5A

Washtenaw County Parks and Recreation Commission

June 2020 - Claims Report

DIRECT PARK / FACILITY / FUNCTION UTILITIES PURCHASES OTHER TOTAL

Administration$ 246.55 $ 496.08 $ 43,134.06 $ 43,876.69 Recreation Center 15,140.85 490.88 2,712.52 18,344.25 Park Maintenance 845.35 6,270.49 1,781.42 8,897.26 Pierce Lake Golf Course 1,401.32 4,754.21 36,327.31 42,482.84 Independence Lake 1,268.12 1,717.96 8,180.47 11,166.55 Rolling Hills 1,278.83 3,645.64 3,223.33 8,147.80 Parker Mill 20.63 - 178.00 198.63 Sharon Mills 40.04 - 12,765.00 12,805.04 Staebler Farm - - 574.00 574.00 Swift Run Dog Park - - 120.00 120.00 Capital Improvement - - 54,170.65 54,170.65 Committed Funding Partnerships - - 68,000.00 68,000.00 Commission - - - - SUBTOTAL$ 20,241.69 $ 17,375.26 $ 231,166.76 $ 268,783.71

Road Millage Fund - - 113,507.73 113,507.73 SUBTOTAL$ - $ - $ 113,507.73 $ 113,507.73

Natural Areas Preservation Program

Acquisition$ - $ - $ 1,472.00 $ 1,472.00 Preserve Management - 579.70 22.98 $ 602.68 NATAC - - - $ -

Acquisition$ - $ - $ 1,801.00 $ 1,801.00 Annual Monitoring - - - $ - ALPAC - - - -

SUBTOTAL$ - $ 579.70 $ 3,295.98 $ 3,875.68

TOTAL$ 20,241.69 $ 17,954.96 $ 347,970.47 $ 386,167.12

It was moved by ______and supported by ______to approve payment of claims in the amount of….…….……...………..………… $ 386,167.12

34 WASHTENAW COUNTY PARKS AND RECREATION COMMISSION FUND BALANCE STATEMENT - JUNE 30, 2020

YTD Beginning Fund Balance (1/1/20) 17,814,057 50% % Budget

Revenue (Budget) Revenue (Actual) Variance

Property Tax 7,832,444 7,846,068 100% 13,624

State Grant Funds - - -

Fees & Services 3,560,000 619,911 17% (2,940,089)

Interest Earnings 150,000 136,872 91% (13,128)

Other Revenue & Reimb. 60,000 62,782 105% 2,782

Total Revenue 11,602,444 8,665,633 75% (2,936,811)

Expense (Budget) Expense (Actual) Variance

Personnel Services (6,285,873) (2,402,682) 38% 3,883,191

Supplies & Other Services (2,543,900) (713,923) 28% 1,829,977

Internal Service Charges (862,692) (440,878) 51% 421,814

Capital John Deere Lease (71,600) (28,064) 39% 43,536 Land Acquisition - (17,000) 0% (17,000) CIP/Development (4,266,300) (492,994) 12% 3,773,306 Contingency (390,000) (16,383) 4% 373,617 Machinery & Equipment (188,500) (30,129) 16% 158,371 Capital Subtotal (4,916,400) (584,570) 12% 4,331,830

Total Expense (14,608,865) (4,142,052) 28% 10,466,813

Surplus/(Deficit) (3,006,421) 4,523,581

Operating Reserve (7,832,444) (7,832,444) Funding Commitments (Partnerships) (3,545,982) - (11,378,426) (7,832,444)

Projected Fund Balance (12/31/20) 3,429,210 14,505,194 35 WASHTENAW COUNTY PARKS AND RECREATION COMMISSION NATURAL AREAS PRESERVATION PROGRAM FUND BALANCE STATEMENT - JUNE 30, 2020

YTD Beginning Fund Balance (1/1/20) 4,248,422 50% % Budget

Revenue (Budget) Revenue (Actual) Variance

Property Tax 3,878,361 3,884,866 100% 6,505

Federal Revenue - - -

Interest Earnings 50,000 39,435 79% (10,565)

Other Revenue & Reimb. 5,000 - 0% (5,000)

Total Revenue 3,933,361 3,924,300 100% (9,061) Expense (Budget) Expense (Actual) Variance

Personnel Services (639,781) (248,491) 39% 391,290

Supplies & Other Services (308,700) (43,253) 14% 265,447

Internal Service Charges (18,121) (6,378) 35% 11,743

Capital Land Acquisition (2,550,000) (892,740) 35% 1,657,260 Land Development - - - Machinery & Equipment (30,000) - 0% 30,000 Capital Subtotal (2,580,000) (892,740) 35% 1,687,260

Total Expense (3,546,602) (1,190,862) 34% 2,355,740

Surplus/(Deficit) 386,759 2,733,438

Projected Fund Balance (12/31/20) 4,635,181 6,981,860

36 Washtenaw County Parks and Recreation Commission

July 2020 - Claims Report

DIRECT PARK / FACILITY / FUNCTION UTILITIES PURCHASES OTHER TOTAL

Administration$ 430.30 $ 4,579.51 $ 227,087.90 $ 232,097.71 Recreation Center 9,020.52 4,301.45 9,572.60 22,894.57 Park Maintenance 629.04 6,818.16 11,389.43 18,836.63 Pierce Lake Golf Course 2,610.64 7,753.68 56,944.07 67,308.39 Independence Lake 1,990.69 3,779.53 10,323.45 16,093.67 Rolling Hills 3,917.30 2,497.78 15,178.82 21,593.90 Parker Mill 185.51 420.18 33.00 638.69 Sharon Mills - 12.67 4,296.00 4,308.67 Staebler Farm 105.93 1,491.34 299.00 1,896.27 Swift Run Dog Park - - 120.00 120.00 Capital Improvement - - 254,890.12 254,890.12 Committed Funding Partnerships - - 30,000.00 30,000.00 Commission - - - - SUBTOTAL$ 18,889.93 $ 31,654.30 $ 620,134.39 $ 670,678.62

Road Millage Fund - - 388,412.08 388,412.08 SUBTOTAL$ - $ - $ 388,412.08 $ 388,412.08

Natural Areas Preservation Program

Acquisition$ - $ - $ 1,281.13 $ 1,281.13 Preserve Management - 2,064.66 25,184.82 $ 27,249.48 NATAC - - - $ -

Acquisition$ - $ - $ 622,852.00 $ 622,852.00 Annual Monitoring - - - $ - ALPAC - - - -

SUBTOTAL$ - $ 2,064.66 $ 649,317.95 $ 651,382.61

TOTAL$ 18,889.93 $ 33,718.96 $ 1,657,864.42 $ 1,710,473.31

It was moved by ______and supported by ______to approve payment of claims in the amount of….…….……...………..………… $ 1,710,473.31

37 WASHTENAW COUNTY PARKS AND RECREATION COMMISSION FUND BALANCE STATEMENT - JULY 31, 2020

YTD Beginning Fund Balance (1/1/20) 17,814,057 58% % Budget

Revenue (Budget) Revenue (Actual) Variance

Property Tax 7,832,444 8,040,414 103% 207,970

State Grant Funds - - -

Fees & Services 3,560,000 811,868 23% (2,748,132)

Interest Earnings 150,000 294,885 197% 144,885

Other Revenue & Reimb. 60,000 63,054 105% 3,054

Total Revenue 11,602,444 9,210,222 79% (2,392,222)

Expense (Budget) Expense (Actual) Variance

Personnel Services (6,285,873) (2,845,562) 45% 3,440,311

Supplies & Other Services (2,543,900) (1,077,195) 42% 1,466,705

Internal Service Charges (862,692) (506,771) 59% 355,921

Capital John Deere Lease (71,600) (74,491) 104% (2,891) Land Acquisition - (17,000) 0% (17,000) CIP/Development (4,266,300) (747,884) 18% 3,518,416 Contingency (390,000) (16,383) 4% 373,617 Machinery & Equipment (188,500) (34,505) 18% 153,995 Capital Subtotal (4,916,400) (890,262) 18% 4,026,138

Total Expense (14,608,865) (5,319,790) 36% 9,289,075

Surplus/(Deficit) (3,006,421) 3,890,431

Operating Reserve (7,832,444) (7,832,444) Funding Commitments (Partnerships) (3,545,982) - (11,378,426) (7,832,444)

Projected Fund Balance (12/31/20) 3,429,210 13,872,044 38 WASHTENAW COUNTY PARKS AND RECREATION COMMISSION NATURAL AREAS PRESERVATION PROGRAM FUND BALANCE STATEMENT - JULY 31, 2020

YTD Beginning Fund Balance (1/1/20) 4,248,422 58% % Budget

Revenue (Budget) Revenue (Actual) Variance

Property Tax 3,878,361 3,981,093 103% 102,732

Federal Revenue - - -

Interest Earnings 50,000 86,299 173% 36,299

Other Revenue & Reimb. 5,000 - 0% (5,000)

Total Revenue 3,933,361 4,067,392 103% 134,031 Expense (Budget) Expense (Actual) Variance

Personnel Services (639,781) (295,026) 46% 344,755

Supplies & Other Services (308,700) (63,329) 21% 245,371

Internal Service Charges (18,121) (6,378) 35% 11,743

Capital Land Acquisition (2,550,000) (1,506,453) 59% 1,043,547 Land Development - - - Machinery & Equipment (30,000) - 0% 30,000 Capital Subtotal (2,580,000) (1,506,453) 58% 1,073,547

Transfers Out (45,000) (45,000) 100% -

Total Expense (3,591,602) (1,916,186) 53% 2,748,963

Surplus/(Deficit) 341,759 2,151,207

Projected Fund Balance (12/31/20) 4,590,181 6,399,629

39 #5B ROLLING HILLS COUNTY PARK YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JUNE

GATE

2018 2019 2020 2018 2019 2020

RESIDENT (ANNUAL) 1,214 1,074 760 $ 36,420 $ 32,220 $ 22,800 NON-RESIDENT (ANNUAL) 132 114 62 5,940 5,130 2,790 RESIDENTS (DAILY) 3,910 3,366 844 23,460 20,196 5,064 NON-RESIDENTS (DAILY) 4,279 3,785 418 42,790 37,850 4,180 SENIOR (DAILY) 196 166 31 588 498 93 SENIOR NON-RES. (DAILY) 128 77 9 768 462 54 BUSES (DAILY) 46 42 - 1,380 1,260 - ANNUAL BUS ------MINI BUS 8 4 1 120 60 15 ANNUAL MINI BUS ------9,913 8,628 2,125 $ 111,466 $ 97,676 $ 34,996

PERCENT OF NON-RESIDENTS: ANNUAL 9.81% 9.60% 7.54% DAILY 51.77% 52.23% 32.80%

WATER PARK POOL ATTENDANCE

2018 2019 2020 2018 2019 2020

DAILY ENTRANCE 26,042 21,485 4 $ 215,245 $ 195,683 $ 48

26,042 21,485 4 $ 215,245 $ 195,683 $ 48

PROGRAMMING & RETAIL OPERATIONS

2018 2019 2020 2018 2019 2020

DAYCAMP 1,492 1,549 - $ 40,291 $ 41,835 $ - BIRTHDAY PACKAGES 22 15 - 2,526 3,337 - AQUATICS PROGRAMMING 20 94 - 259 283 - DISC GOLF - 3,572 1,291 - 7,144 2,582 SPECIAL EVENTS 32 1,921 350 2,804 21,019 2,845 1,566 7,151 1,641 $ 45,880 $ 73,618 $ 5,427

40 ROLLING HILLS COUNTY PARK YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JUNE

PROGRAMMING & RETAIL OPERATIONS (cont'd)

2018 2019 2020 2018 2019 2020

FACILITY RENTALS WEEKDAYS 33 12 2 $ 3,105 $ 1,718 $ 280 WEEKENDS 93 114 15 9,800 12,442 2,055 SOCCER FIELDS 2,218 2,450 35 9,020 9,965 100 WATERPARK SHELTERS 10 14 - 475 475 - 2,354 2,590 52 $ 22,400 $ 24,600 $ 2,435

TOBOGGANS 244 229 - $ 732 $ 687 $ - CROSS COUNTRY SKIS 291 177 - 873 531 - MISC. RETAIL ------535 406 - $ 1,605 $ 1,218 $ -

LOCKERS 93 2,466 - $ 23 $ 617 $ - FOOD CONCESSIONS 23,995 23,885 - 50,317 46,329 - MISCELLANEOUS 157 156 - 1,141 877 - GIFT CERTIFICATE SALES - 32 3 - 311 428 24,245 26,539 3 $ 51,481 $ 48,133 $ 428

2018 2019 2020 2018 2019 2020

YTD TOTAL PARTICIPATION & REVENUE: 64,655 66,799 3,825 $ 448,077 $ 440,928 $ 43,334

41 ROLLING HILLS COUNTY PARK YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JULY

GATE

2018 2019 2020 2018 2019 2020

RESIDENT (ANNUAL) 1,421 1,283 897 $ 42,630 $ 38,490 $ 26,910 NON-RESIDENT (ANNUAL) 160 144 80 7,200 6,480 3,600 RESIDENTS (DAILY) 7,714 8,004 1,283 46,284 48,024 7,698 NON-RESIDENTS (DAILY) 10,718 12,122 703 107,180 121,220 7,030 SENIOR (DAILY) 497 468 55 1,491 1,404 165 SENIOR NON-RES. (DAILY) 372 357 13 2,232 2,142 78 BUSES (DAILY) 76 77 - 2,280 2,310 - ANNUAL BUS ------MINI BUS 42 33 1 630 495 15 ANNUAL MINI BUS ------21,000 22,488 3,032 $ 209,927 $ 220,565 $ 45,496

PERCENT OF NON-RESIDENTS: ANNUAL 10.12% 10.09% 8.19% DAILY 57.46% 59.56% 34.86%

WATER PARK POOL ATTENDANCE

2018 2019 2020 2018 2019 2020

DAILY ENTRANCE 64,796 78,412 4 $ 549,953 $ 640,224 $ 48

64,796 78,412 4 $ 549,953 $ 640,224 $ 48

PROGRAMMING & RETAIL OPERATIONS

2018 2019 2020 2018 2019 2020

DAYCAMP 1,763 1,762 - $ 47,613 $ 47,570 $ - BIRTHDAY PACKAGES 34 29 - 4,057 6,731 - AQUATICS PROGRAMMING 84 469 - 444 1,735 - DISC GOLF - 3,896 1,762 - 7,792 3,524 SPECIAL EVENTS 54 1,967 352 2,922 22,820 2,851 1,935 8,123 2,114 $ 55,036 $ 86,648 $ 6,375

42 ROLLING HILLS COUNTY PARK YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JULY

PROGRAMMING & RETAIL OPERATIONS (cont'd)

2018 2019 2020 2018 2019 2020

FACILITY RENTALS WEEKDAYS 40 21 - $ 3,595 $ 2,158 $ (20) WEEKENDS 114 129 7 11,145 13,812 530 SOCCER FIELDS 2,935 2,450 35 11,940 9,965 100 WATERPARK SHELTERS 21 27 - 967 1,050 - 3,110 2,627 42 $ 27,647 $ 26,985 $ 610

TOBOGGANS 244 229 - $ 732 $ 687 $ - CROSS COUNTRY SKIS 291 177 - 873 531 - MISC. RETAIL ------535 406 - $ 1,605 $ 1,218 $ -

LOCKERS 13,929 12,256 - $ 3,482 $ 3,064 $ - FOOD CONCESSIONS 59,537 71,585 - 124,008 141,923 - MISCELLANEOUS 495 415 - 4,142 2,222 - GIFT CERTIFICATE SALES - 39 3 - 411 428 73,961 84,295 3 $ 131,632 $ 147,620 $ 428

2018 2019 2020 2018 2019 2020

YTD TOTAL PARTICIPATION & REVENUE: 165,337 196,351 5,195 $ 975,800 $ 1,123,260 $ 52,957

43 RECREATION CENTER YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JUNE

MEMBERSHIPS

2018 2019 2020 2018 2019 2020 INDIVIDUAL RESIDENT 571 541 337 $ 123,195 $ 106,122 $ 60,905 INDIVIDUAL NON-RESIDENT 6 12 5 1,890 3,930 2,060 S/Y/D RESIDENT 828 740 422 125,295 123,730 67,757 S/Y/D NON-RESIDENT 5 3 2 1,300 790 520 FAMILY RESIDENT 105 186 133 49,896 59,678 34,107 FAMILY NON-RESIDENT 1 2 1 743 1,480 735 FAMILY - ADDT'L MEMBER 15 11 13 1,038 682 483 SENIORS OVER 80 203 228 110 12,120 13,680 6,180 PERSONAL TRAINERS 16 10 2 4,725 3,130 655 MILITARY PASS - 2 2 - 360 180 30-DAY PASS 495 487 257 22,275 21,780 10,532 SEASONAL PASS 180 137 - 14,355 10,960 - REPLACEMENT PASS 59 - 33 59 - 33 SUB-TOTAL 2,484 2,359 1,317 $ 356,890 $ 346,323 $ 184,146

PASS FACILITY USE 99,646 96,581 43,173 PERCENT OF NON-RESIDENTS: 0.79% 1.15% 0.89%

DAILY ENTRIES

2018 2019 2020 2018 2019 2020 INDIVIDUAL RESIDENT 5,485 5,434 2,552 $ 43,880 $ 43,472 $ 20,416 INDIVIDUAL NON-RESIDENT 698 555 212 6,282 4,995 1,908 S/Y/D RESIDENT 4,737 4,491 2,122 28,422 26,946 12,732 S/Y/D NON-RESIDENT 217 204 105 1,519 1,428 735 INDIVIDUAL FITNESS RESIDENT 130 95 46 1,040 760 264 INDIVIDUAL FITNESS NON-RESIDENT 20 - - 180 - - SENIOR FITNESS RESIDENT 377 237 129 2,262 1,422 756 SENIOR FITNESS NON-RESIDENT 5 4 3 35 28 14 DAILY PASS/GIFT CERTIFICATE SALES - - - 2,645 2,718 - SUB-TOTAL 11,669 11,020 5,169 $ 86,265 $ 81,769 $ 36,825

PERCENT OF NON-RESIDENTS: 8.06% 6.92% 6.19%

OTHER REVENUE

2018 2019 2020 2018 2019 2020 DAYCAMP 3,002 3,182 31 $ 81,047 $ 85,902 $ 840 RECREATION PROGRAMS 19,812 21,506 8,589 124,170 120,642 25,584 FACILITY RENTALS POOL/STUDIO/GYM 70 189 106 1,540 4,538 2,554 PARTY PAVILION 17 - - 230 - - MISC. RETAIL 192 246 81 6,130 6,548 2,220 LOCKERS 22,573 18,868 9,068 5,643 4,717 2,267 VENDING - - - 1,412 774 1,148 SUB-TOTAL 45,666 43,991 17,876 $ 220,171 $ 223,121 $ 34,614

2018 2019 2020 2018 2019 2020

YTD TOTAL PARTICIPATION & REVENUE: 159,465 153,951 67,535 $ 663,327 $ 651,213 $ 255,585

44 RECREATION CENTER YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JULY

MEMBERSHIPS

2018 2019 2020 2018 2019 2020 INDIVIDUAL RESIDENT 629 601 334 $ 135,815 $ 119,617 $ 59,788 INDIVIDUAL NON-RESIDENT 7 14 5 2,155 4,275 2,060 S/Y/D RESIDENT 813 822 421 136,615 136,255 67,326 S/Y/D NON-RESIDENT 5 3 2 1,300 790 520 FAMILY RESIDENT 114 197 131 61,501 63,787 32,995 FAMILY NON-RESIDENT 1 2 1 743 1,480 735 FAMILY - ADDT'L MEMBER 16 11 13 1,113 701 483 SENIORS OVER 80 226 258 111 13,500 15,240 6,180 PERSONAL TRAINERS 18 12 1 5,275 3,680 303 MILITARY PASS - 2 2 - 360 180 30-DAY PASS 588 543 257 26,460 24,140 10,532 SEASONAL PASS 180 140 - 14,355 11,040 - REPLACEMENT PASS 69 - 33 69 - 33 SUB-TOTAL 2,666 2,605 1,311 $ 398,900 $ 381,365 $ 181,136

PASS FACILITY USE 114,674 110,834 43,173 PERCENT OF NON-RESIDENTS: 0.83% 1.16% 0.89%

DAILY ENTRIES

2018 2019 2020 2018 2019 2020 INDIVIDUAL RESIDENT 6,092 6,003 2,552 $ 48,736 $ 48,024 $ 20,416 INDIVIDUAL NON-RESIDENT 836 634 212 7,524 5,706 1,908 S/Y/D RESIDENT 5,381 5,196 2,122 32,286 31,176 12,732 S/Y/D NON-RESIDENT 256 225 105 1,792 1,575 735 INDIVIDUAL FITNESS RESIDENT 150 144 46 1,200 896 264 INDIVIDUAL FITNESS NON-RESIDENT 21 - - 189 - - SENIOR FITNESS RESIDENT 452 313 129 2,712 1,685 756 SENIOR FITNESS NON-RESIDENT 5 4 3 35 28 14 DAILY PASS/GIFT CERTIFICATE SALES - - - 3,245 3,006 - SUB-TOTAL 13,193 12,519 5,169 $ 97,719 $ 92,096 $ 36,825

PERCENT OF NON-RESIDENTS: 8.47% 6.89% 6.19%

OTHER REVENUE

2018 2019 2020 2018 2019 2020 DAYCAMP 3,270 3,249 23 $ 88,283 $ 87,733 $ 630 RECREATION PROGRAMS 24,664 23,823 8,589 129,421 111,859 25,584 FACILITY RENTALS POOL/STUDIO/GYM 292 183 106 5,033 4,388 2,554 PARTY PAVILION 26 - - 350 - - MISC. RETAIL 270 281 81 7,016 7,493 2,220 LOCKERS 25,251 21,748 9,068 6,313 5,437 2,267 VENDING - - - 1,680 1,135 1,148 SUB-TOTAL 53,773 49,284 17,868 $ 238,096 $ 218,045 $ 34,404

2018 2019 2020 2018 2019 2020

YTD TOTAL PARTICIPATION & REVENUE: 184,306 175,242 67,521 $ 734,715 $ 691,506 $ 252,364

45 PIERCE LAKE GOLF COURSE YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JUNE

GREEN FEES

2018 2019 2020 2018 2019 2020 WEEKDAYS REGULAR - 9 338 406 263 $ 2,815 $ 2,930 $ 2,922 SR/JR/STUDENT - 9 186 177 197 2,703 2,556 3,450 LEAGUES - 9 3,631 4,084 2,771 58,096 65,611 47,585 REGULAR - 18 755 899 1,439 22,541 26,377 41,465 SR/JR/STUDENT - 18 1,531 1,278 1,042 30,874 25,336 25,012 TWI-LIGHT 805 828 643 13,006 13,581 12,640 WEEKENDS REGULAR - 9 69 126 75 1,544 2,798 1,948 SR/JR/STUDENT - 9 24 15 9 384 240 171 REGULAR - 18 1,316 1,448 1,171 45,603 48,667 42,464 SR/JR/STUDENT - 18 76 61 97 1,976 1,586 2,813 TWI-LIGHT 441 523 470 9,886 11,918 11,860 EARLY BIRD - 9 21 25 8 336 400 152 MEMBERSHIPS ULTIMATE PACKAGE 92 187 156 3,850 9,500 15,775 WEEKDAY PACKAGE 261 294 386 6,975 9,400 10,257 WEEKEND PACKAGE 44 60 - 750 750 - TWI-LIGHT PACKAGE 74 175 152 3,200 5,525 3,850 OUTINGS (WEEKDAYS & WEEKENDS) 491 602 - 15,601 18,017 - 10,155 11,188 8,879 $ 220,140 $ 245,192 $ 222,364

PROGRAMMING & RETAIL OPERATIONS

2018 2019 2020 2018 2019 2020

CARTS 7,054 6,663 5,139 $ 46,374 $ 44,522 $ 36,051 RENTALS 19 26 1 430 260 10 7,073 6,689 5,140 $ 46,804 $ 44,782 $ 36,061

FOOD & BEVERAGE 14,744 18,249 6,887 $ 45,221 $ 49,463 $ 20,701 PRO SHOP 1,168 1,716 669 11,769 18,545 7,463 DISCOUNTS - - - (33,622) (29,199) (33,970) VENDING - - - 304 203 298 15,912 19,965 7,556 $ 23,672 $ 39,012 $ (5,508)

2018 2019 2020 2018 2019 2020

YTD TOTAL PARTICIPATION & REVENUE: 33,140 37,842 21,575 $ 290,616 $ 328,986 $ 252,917

46 PIERCE LAKE GOLF COURSE YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JULY

GREEN FEES

2018 2019 2020 2018 2019 2020 WEEKDAYS REGULAR - 9 463 607 434 $ 3,853 $ 4,616 $ 4,494 SR/JR/STUDENT - 9 300 283 302 4,389 4,146 5,276 LEAGUES - 9 3,631 4,122 2,771 58,096 65,931 47,585 REGULAR - 18 1,307 1,386 2,434 38,833 41,222 72,500 SR/JR/STUDENT - 18 2,439 2,248 2,097 49,748 45,744 50,447 TWI-LIGHT 1,220 1,264 1,129 20,193 20,737 22,376 WEEKENDS REGULAR - 9 105 171 106 2,397 3,834 2,763 SR/JR/STUDENT - 9 29 29 17 459 464 323 REGULAR - 18 1,892 2,133 1,933 62,574 71,552 70,084 SR/JR/STUDENT - 18 136 125 151 3,536 3,250 4,379 TWI-LIGHT 697 753 719 15,572 17,148 17,941 EARLY BIRD - 9 34 40 24 544 640 456 MEMBERSHIPS ULTIMATE PACKAGE 123 215 250 3,850 9,500 15,775 WEEKDAY PACKAGE 379 461 639 7,229 9,400 10,257 WEEKEND PACKAGE 60 94 - 750 750 - TWI-LIGHT PACKAGE 94 233 198 3,200 5,525 3,850 OUTINGS (WEEKDAYS & WEEKENDS) 839 645 - 25,542 19,135 - 13,748 14,809 13,204 $ 300,765 $ 323,594 $ 328,506

PROGRAMMING & RETAIL OPERATIONS

2018 2019 2020 2018 2019 2020

CARTS 10,541 10,335 9,349 $ 71,142 $ 70,581 $ 65,495 RENTALS 27 43 6 510 430 60 10,568 10,378 9,355 $ 71,652 $ 71,011 $ 65,555

FOOD & BEVERAGE 25,633 26,909 15,298 $ 72,737 $ 72,587 $ 42,473 PRO SHOP 1,669 2,274 1,481 17,278 25,639 16,795 DISCOUNTS - - - (51,535) (44,128) (51,986) VENDING - - - 551 330 738 27,302 29,183 16,779 $ 39,031 $ 54,428 $ 8,020

2018 2019 2020 2018 2019 2020

YTD TOTAL PARTICIPATION & REVENUE: 51,618 54,370 39,338 $ 411,447 $ 449,033 $ 402,081

47 INDEPENDENCE LAKE COUNTY PARK YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JUNE

GATE

2018 2019 2020 2018 2019 2020

RESIDENTS (ANNUAL) 876 739 665 $ 26,280 $ 22,162 $ 19,950 NON-RESIDENTS (ANNUAL) 132 126 115 5,940 5,670 5,175 RESIDENTS (DAILY) 2,409 1,908 1,799 14,454 11,448 10,794 NON-RESIDENTS (DAILY) 1,988 1,629 1,258 19,880 16,290 12,580 SENIOR (DAILY) 140 120 137 420 360 411 SENIOR-NON RES. (DAILY) 88 88 64 528 528 384 BUSES (DAILY) 5 1 - 150 30 - ANNUAL BUS - 1 - - 150 - MINI BUS 4 3 - 60 45 - ANNUAL MINI BUS - 1 2 - 75 150 5,642 4,616 4,040 $ 67,712 $ 56,758 $ 49,444

PERCENT OF NON-RESIDENTS: ANNUAL 13.1% 14.6% 14.7% DAILY 44.9% 45.8% 40.6%

BLUE HERON BAY ATTENDANCE

2018 2019 2018 2019

BHB ANNUAL PASSES - 104 - $ - $ 1,871 $ - BHB DAILY ENTRANCE 5,055 3,319 - 20,813 13,402 - 5,055 3,423 - $ 20,813 $ 15,273 $ -

BLUE HERON BAY RETAIL OPERATION

2018 2019 2020 2018 2019 2020

FACILITY RENTALS 15 3 - $ 360 $ 90 $ - BIRTHDAY PACKAGES 20 7 - 2,594 705 - SPECIAL EVENTS 1 1 - 100 50 - 36 11 - $ 3,054 $ 845 $ -

LOCKERS 39 - - $ 10 $ - $ - FOOD CONCESSIONS 4,179 3,263 40 8,657 6,630 37 ACCESSORIES/MISC. 19 17 - 48 17 - 4,237 3,280 40 $ 8,714 $ 6,647 $ 37

48 INDEPENDENCE LAKE COUNTY PARK YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JUNE

PROGRAMMING & RETAIL OPERATIONS

2018 2019 2020 2018 2019 2020

DAYCAMP 938 1,326 - $ 25,335 $ 35,815 $ - DISC GOLF - 139 2,238 - 278 4,476 SPECIAL EVENTS 102 94 35 1,628 1,702 575 1,040 1,559 2,273 $ 26,963 $ 37,795 $ 5,051

FACILITY RENTALS WEEKDAYS 17 15 4 $ 1,620 $ 1,550 $ 440 WEEKENDS 55 59 29 6,450 6,995 3,500 72 74 33 $ 8,070 $ 8,545 $ 3,940

ROW BOATS-HOURLY 76 49 - $ 380 $ 245 $ - ROW BOATS-DAILY 8 15 - 160 300 - PADDLE BOATS-1/2 HOUR 152 140 - 1,064 980 - 236 204 - $ 1,604 $ 1,525 $ -

FOOD CONCESSIONS 2,257 1,843 1,765 $ 4,177 $ 3,110 $ 3,882 ACCESSORIES/MISC. 10 4 5 8 15 25 2,267 1,847 1,770 $ 4,185 $ 3,125 $ 3,907

2018 2019 2020 2018 2019 2020

YTD TOTAL PARTICIPATION & REVENUE: 18,585 15,014 8,156 $ 141,116 $ 130,513 $ 62,379

49 INDEPENDENCE LAKE COUNTY PARK YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JULY

GATE

2018 2019 2020 2018 2019 2020

RESIDENTS (ANNUAL) 1,046 893 946 $ 31,380 $ 26,788 $ 28,380 NON-RESIDENTS (ANNUAL) 158 154 169 7,110 6,930 7,605 RESIDENTS (DAILY) 4,626 3,719 3,777 27,756 22,314 22,662 NON-RESIDENTS (DAILY) 3,613 3,156 2,930 36,130 31,560 29,300 SENIOR (DAILY) 318 312 339 954 936 1,017 SENIOR-NON RES. (DAILY) 175 202 173 1,050 1,212 1,038 BUSES (DAILY) 28 5 - 840 150 - ANNUAL BUS - 1 - - 150 - MINI BUS 16 15 3 240 225 45 ANNUAL MINI BUS - 7 3 - 525 225 9,980 8,464 8,340 $ 105,460 $ 90,790 $ 90,272

PERCENT OF NON-RESIDENTS: ANNUAL 13.1% 14.7% 15.2% DAILY 43.4% 45.4% 43.0%

BLUE HERON BAY ATTENDANCE

2018 2019 2020 2018 2019 2020

BHB ANNUAL PASSES - 132 - $ - $ 2,388 $ - BHB DAILY ENTRANCE 12,487 9,035 - 50,393 33,012 - 12,487 9,167 - $ 50,393 $ 35,400 $ -

BLUE HERON BAY RETAIL OPERATION

2018 2019 2020 2018 2019 2020

FACILITY RENTALS 16 4 - $ 305 $ 115 $ - BIRTHDAY PACKAGES 27 16 - 3,231 1,366 - SPECIAL EVENTS 1 1 - 100 50 - 44 21 - $ 3,636 $ 1,531 $ -

LOCKERS 39 34 - $ 10 $ 9 $ - FOOD CONCESSIONS 9,822 7,318 113 20,174 15,281 121 ACCESSORIES/MISC. 30 34 1 92 49 25 9,891 7,386 114 $ 20,275 $ 15,338 $ 146

50 INDEPENDENCE LAKE COUNTY PARK YEAR-TO-DATE PARTICIPATION & REVENUE REPORT JULY

PROGRAMMING & RETAIL OPERATIONS

2018 2019 2020 2018 2019 2020

DAYCAMP 1,240 1,470 - $ 33,468 $ 39,677 $ - DISC GOLF - 170 2,793 - 340 5,586 SPECIAL EVENTS 105 143 64 1,704 3,181 1,220 1,345 1,783 2,857 $ 35,172 $ 43,198 $ 6,806

FACILITY RENTALS WEEKDAYS 22 18 7 $ 2,080 $ 1,830 $ 760 WEEKENDS 64 66 23 7,500 7,845 2,750 86 84 30 $ 9,580 $ 9,675 $ 3,510

ROW BOATS-HOURLY 136 97 - $ 680 $ 485 $ - ROW BOATS-DAILY 14 22 - 280 440 - PADDLE BOATS-1/2 HOUR 317 271 - 2,219 1,897 - 467 390 - $ 3,179 $ 2,822 $ -

FOOD CONCESSIONS 5,647 4,479 4,842 $ 10,477 $ 7,513 $ 10,078 ACCESSORIES/MISC. 32 22 19 45 83 109 5,679 4,501 4,861 $ 10,521 $ 7,596 $ 10,187

2018 2019 2020 2018 2019 2020

YTD TOTAL PARTICIPATION & REVENUE: 39,979 31,795 16,202 $ 238,217 $ 206,349 $ 110,921

51 #6A

Washtenaw County Parks and Recreation Commission

MEMORANDUM To: Washtenaw County Parks and Recreation Commission From: Coy P. Vaughn, Director Date: August 11, 2020 Re: Budget Adjustments – Offsetting Fee Revenue Shortfalls

Background In recent years, large adjustments to the WCPARC budget are an anomaly given the stability of both fee revenues and millage funding. Fee revenues are monitored monthly and made available to the Commission through Recreation Reports and Fund Balance Reports. In concurrence with the County four-year budget process, WCPARC staff prepares a budget in order to provide fund-level detail to the Board of Commissioners for annual adoption. Historical relative stability of fee revenues allows staff to monitor longer term trends as a basis for making modifications, if necessary, on a quadrennial basis.

Though budget adjustments of a larger scale are rare, they are not completely without precedent. In 2019, both WCPARC and the Board of Commissioners authorized the establishment of a special revenue fund. This adjustment was a $7.5 million inter-fund transfer which provided for the long-term stewardship of natural areas. Even though the current proposed adjustment to offset fee revenues lost due to the COVID-19 pandemic is an intra-fund adjustment falling within the authority of the Director, it is prudent to ensure the Commission remains informed and has feedback opportunities through both regular updates and proposed action items.

Discussion In June 2020, WCPARC was provided an update on both the projected fee revenue shortfalls for 2020 as well as proposed operational reductions. Total current budgeted fee revenue for facilities most impacted by the pandemic totals $3,550,000 with each facility budgeted as follows:

MLM Rec Center Independence Lake Rolling Hills Pierce Lake Golf Course 1,150,000 350,000 1,400,000 650,000

Proposed operational reductions total $903,000, or approximately 40% of a total current anticipated $2.25M shortfall, which will continue to increase the longer the Meri Lou Murray Recreation Center remains closed due to the COVID-19 pandemic. The remaining offset is anticipated to be realized through a reduction in budget to the Capital Outlay (CIP) line and through an increase in the planned use of fund balance. Given the ongoing construction season, the Capital Outlay line and Planned Use of Fund Balance will be monitored and adjusted during the fourth quarter.

Recommendation It is my recommendation that the Washtenaw County Parks and Recreation Commission authorize budget adjustments offsetting the 2020 fee revenue shortfall by utilizing identified operational expenditure reductions totaling $903,000, Capital Outlay reductions as deemed possible at the conclusion of the construction season, and the remainder offset through planned use of fund balance.

Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks 52 #6D

Washtenaw County Parks and Recreation Commission

MEMORANDUM TO: Washtenaw County Parks and Recreation Commission FROM: Coy P. Vaughn, Director DATE: August 11, 2020 RE: Project Agreement with the Washtenaw County Road Commission for the Border-to-Border Trail Segment D4: Delhi Metropark to Wagner Road

Background In 2014-15, Commission staff completed a master planning process for the Border-to-Border Trail (B2B) between Dexter and Ann Arbor. At the time, Dexter and Ann Arbor were separated by a 7.2 mile trail gap. Through the planning process, the complexities of this corridor were highlighted, including: minimizing the environmental footprint, the Huron River, limited space to build, land ownership challenges, and working with and crossing the railroad. Due to the challenges presented by the corridor and the solutions that would be required to appropriately address them, staff recommended pursuing Transportation Alternatives Program (TAP) grants to augment local construction funds. TAP funds are only available to Act 51 Agencies, such as cities or road commissions. Fortunately, the Washtenaw County Road Commission (WCRC) and the Parks Commission have a 20-year history of successful partnership on important non-motorized projects. Since the Road and Trails Millage was passed in 2016 and renewed in 2020, the WCRC has administered four TAP projects for the B2B in partnership with the Parks Commission, providing access to more than $7M in construction funding.

Similarly, the Huron-Clinton Metroparks have been key partners in the success of the B2B in the Dexter Area. By the end of 2021, it is anticipated that all three Metroparks in Washtenaw County will be connected via the B2B. The Metroparks have been able to provide land and funding to construct the trail while also providing maintenance and serving as trailheads because of their existing park amenities.

The proposed project is the fourth of seven phases needed to complete the construction of the Dexter to Ann Arbor B2B connection. Once constructed, 5.4 of the 8 miles between Dexter and Ann Arbor will be completed. Phase D1: City of Dexter to Dexter-Huron Metropark – 1.4 miles (2011-14) Phase D2: Dexter-Huron Metropark to Zeeb Road – 1.2 miles (2019-20) Phase D3: Zeeb Road to Delhi Metropark – 1.8 miles (2020-21). This project will be built in two phases, the local portion was authorized for construction by the Parks Commission at the July 2020 meeting. The TAP funded portion is anticipated to be built in 2021. Phase D4: Delhi Metropark to Wagner Road – 1.0 miles (this project)

Discussion Commission staff and the WCRC applied to SEMCOG and MDOT for a TAP grant for Segment D4 in 2019. A Conditional Commitment was received for the project, which has an estimated construction budget of $4M. Grant funds conditionally committed at this time are $1M with another $1M requested and pending review (50% of the total project estimate) for federal FY 2022. The project includes two new pedestrian bridges over the Huron River and an at-grade crossing of the railroad west of Wagner Road. These elements require a

Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks 53 significant engineering and permitting process, therefore it is recommended to begin the engineering process soon in order to meet the grant deadlines.

The proposed project structure is similar to the past three TAP funded projects along the Huron River corridor, where the WCRC will administer the project and will collaborate with Parks Commission staff to design, engineer and execute the project. See the attached project agreement. Per the terms of this agreement an engineering firm would be hired by the WCRC to complete the design engineering of the proposed trail segment. OHM submitted a proposal to the WCRC and was selected for Segment D3 (Zeeb Road to Delhi Metropark). The WCRC has again solicited a proposal OHM to complete the design engineering for this project: Segment D4 (Delhi Metropark to Wagner Road). OHM’s proposal for engineering services has an estimated fee of $343,668.00, which is approximately 8.5% of the estimated construction value (10% was budgeted). The proposal was reviewed and is recommended for approval to the WCRC by WCRC and Parks Commission staff, pending approval of the project agreement between the WCRC and Parks Commission.

Recommendation Based upon review by staff and pending approval from legal counsel, it is my recommendation the Washtenaw County Parks and Recreation Commission enter into the project agreement with the Washtenaw County Road Commission for Segment D4 of the Border-to-Border Trail.

Attachments.

54 Segment DAA4 55 56 BORDER-TO-BORDER SEGMENT D4

HURON RIVER TRAIL AGREEMENT

This Agreement (“Agreement”), is entered into as of the ___ day of , 2020, and memorializes and confirms certain verbal commitments and understandings previously made by the Board of County Road Commissioners of the County of Washtenaw, a public body corporate, with offices at 555 Zeeb Road, Ann Arbor, Michigan 48103 (“WCRC”) and the Washtenaw County Parks and Recreation Commission, a public entity, with offices at 2230 Platt Road, Ann Arbor, Michigan 48104 (the “WCPARC”).

1.0 ACKNOWLEDGMENTS

1.1 The parties desire to cooperate in the planning, funding, design, construction and development of the Border-to-Border/Iron Belle Trail Segment D4, a non-motorized trail (“Trail”) approximately 1.0 mile in length running generally adjacent to Huron River Drive from the East Delhi Metropark to Timberwood Lane in Scio Township, Washtenaw County (the “Project”).

1.2 WCRC in coordination with the WCPARC has been awarded a Michigan Department of Transportation (“MDOT”) FY2022 Transportation Alternative Program (“TAP”) grant in the amount of $989,910 for the Project. Additional funding is being applied for.

1.3 The Project is to be located within portions of the Huron River Drive right-of-way, MDOT railroad right-of-way, Delhi Metropark, and parcels of land owned by private property owners. Easements and/or permits are required for the construction and use of the Project

1.4 WCPARC or its delegee shall be responsible for operating, maintaining, and repairing the Project in accordance with TAP grant requirements.

NOW, THEREFORE, in exchange for their mutual promises as set forth herein the parties agree as follows:

2.0 FUNDING AND RESPONSIBILITIES OF THE PARTIES

2.1 Project Costs and Funding

2.1.1 WCPARC shall be responsible for all Project costs in excess of the MDOT TAP funds.

2.1.2 Project Design: OHM, under contract with WCRC and in cooperation with WCPARC, will perform engineering design services for the Project consisting of preliminary engineering, securing required permits, and preparing final bidding documents acceptable to MDOT. WCRC will administer the contract with OHM for the preliminary engineering of the Project. Preliminary engineering work shall be coordinated with WCPARC. WCPARC may terminate the Project design at any time and provide written notice to WCRC. If WCPARC so terminates the Project design, WCPARC shall reimburse WCRC for any and all costs and expenses incurred by WCRC up to the date of termination.

Page 1 of 5

57 2.1.3 Project Bidding: The Project shall be bid through MDOT. As part of the preliminary engineering, an engineer’s estimate for the construction costs for the Project (the “Engineer’s Estimate”) will be prepared. Based on the Engineer’s Estimate and prior to WCRC authorizing MDOT to proceed with the bid letting process for the Project, WCPARC will advise WCRC in writing whether it will move forward with the Project and thereby commit to funding a construction budget for the Project equal to the Engineer’s Estimate plus an additional ten percent (10%) contingency (the “Project Budget”). The lowest qualified bid obtained during the MDOT bid letting will be awarded the Project so long as the bid price is within ten percent (10%) of the Engineer’s Estimate. Should the lowest qualified bid exceed the Engineer’s Estimate by more than ten percent (10%), WCPARC will be given the option of funding the increased cost or rejecting all bids. If all bids are rejected, the Project will be cancelled and WCPARC will be responsible for payment of all Project costs to date including the cost of any WCRC efforts necessary to close out the Project due to cancellation.

2.1.4 Project Construction: A WCRC staff member shall serve as the Project Engineer during the construction of the Project. WCRC may enter into a Contract with an MDOT pre-qualified engineering consultant for construction engineering services for the Project. These services may include without limitation inspection; office technician; construction surveying; materials testing and inspection; and generating contractor pay estimates; and providing other construction contract documentation to MDOT in accordance with WCRC’s and MDOT’s guidelines and standard practices and procedures.

2.1.5 During the construction of the Project, the Project Engineer shall consult with WCPARC regarding any items which may result in an increase to the estimated construction cost. WCPARC will be responsible for any and all actual and necessary construction and Project costs to complete the scope of the Project which WCPARC approved during the design phase. WCPARC shall also pay any additional construction costs incurred due to unforeseen field conditions or payment of field measured unit priced contract items.

2.2 WCRC Responsibilities

2.2.1 WCRC will serve as the MDOT Local Agency for purposes of TAP grant and MDOT requirements for the Project.

2.2.2 In cooperation with WCPARC, WCRC will oversee the Project in accordance with MDOT’s requirements. WCRC will enter into the necessary contract(s) with MDOT relating to the Project; coordinate the preparation of construction documents; secure the required easements or right-of-way for the Project; authorize MDOT to advertise and let bids; execute the necessary construction contract(s) for the Project; and administer the Project during construction in accordance with WCRC’s and MDOT’s guidelines and standard practices and procedures.

2.2.3 Project Invoices: WCRC will periodically issue invoices to WCPARC for payment of Project costs, as they are incurred. Project costs may include without limitation to any design, easements or right-of-way, construction, construction engineering, and/or project

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58 administration expenses, whether incurred or performed by Road Commission personnel or independent contractors. WCRC shall provide documentation of all costs incurred for the Project.

2.3 WCPARC Responsibilities

2.3.1 Project Payments to WCRC: WCPARC shall promptly make payment upon receipt of invoices issued by WCRC as described herein.

2.3.2 WCPARC or its delegee shall be responsible for operating, maintaining, and repairing the Project in accordance with MDOT requirements.

3.0 GENERAL PROVISIONS

3.1 All notices and invoices under this contract are deemed given when mailed by first class mail, postage pre-paid, e-mailed, or personally delivered as follows:

For the Washtenaw County Parks and Recreation Commission

Washtenaw County Parks and Recreation Commission Attn: Coy Vaughn, Director 2230 Platt Road Ann Arbor, Michigan 48109 E-mail: [email protected]

For the Board of County Road Commissioners of the County of Washtenaw

Washtenaw County Road Commission Attn: Sheryl Soderholm Siddall, Managing Director 555 N. Zeeb Road Ann Arbor, MI 48103 E-mail: [email protected]

3.2 The obligations of the parties under this Agreement shall be null and void if any application for grant and/or funding referred to herein is not approved, unless otherwise agreed in writing by the parties.

3.3 This Agreement constitutes the entire Agreement between the parties and all previous communications between the parties, whether written or oral, with reference to the subject matter of this Agreement are hereby superseded.

3.4 If it is determined by a court of competent jurisdiction that any provision of this Agreement is contrary to law the remaining provisions of this Agreement shall continue in full force and effect.

3.5 This Agreement shall be interpreted and construed in all respects in accordance with the laws of the State of Michigan.

3.6 This Agreement has been jointly drafted by the parties and, therefore, shall be construed and interpreted accordingly.

Page 3 of 5

59 3.7 Failure or delay in performance of this Agreement by any party shall not be deemed to be a breach thereof when such failure or delay is occasioned by or due to any act of God, labor strike, lock-out, war, riot, epidemic, explosion, terrorism, breakage or accident to machinery or equipment, the binding order of any court or governmental authority or any other cause, whether of the kind enumerated here or otherwise, not within the control of the party claimed to be responsible for such failure or delay or other similar alleged breach of this Agreement.

3.8 Without the prior written consent of the governing body of either party, neither this Agreement, any interest created by this Agreement, nor any claim arising under this Agreement shall be transferred or assigned by either party.

3.9 The parties agree and it is specifically understood that the parties’ performance under this Agreement does not and shall not confer upon WCRC, MDOT, and/or WCPARC any right, title or interest in the Project. The Parties further agree that parties’ performance under this Agreement does not and shall not confer upon MDOT or WCPARC any right, title or interest in any improvements to roadways under the jurisdiction of WCRC.

3.10 This Agreement does not create nor vest any rights or privileges in any third party not a party to this Agreement. Notwithstanding any other provision of this Agreement, this Agreement and actions taken by the parties under this Agreement shall not be construed by any third party or any court of law as vesting any rights or privileges in any third party under any circumstances.

3.11 Nothing herein shall be construed to constitute any party to this Agreement, or their member communities, contractors, agents or assigns, as a joint venture, agent, or general partner of the other, nor do the parties intend to create or engage in a joint venture or joint venture partnership by entering into and satisfying the terms and conditions of this Agreement.

3.12 This Agreement may be modified or amended only by written agreement, duly authorized and executed, of the parties hereto.

3.13 This Agreement shall be effective and binding on the date on which the last of the parties signs this Agreement. This Agreement may be executed in counterpart originals, one of which shall be retained by each party and each of which may serve as the original of this Agreement.

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60 IN WITNESS WHEREOF, the parties have set their hands to this Agreement the day and year here written.

WASHTENAW COUNTY PARKS AND RECREATION COMMISSION

Dated: ______, 2020 ______By: Coy Vaughn Its: Director

BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF WASHTENAW

Dated: ______, 2020 ______By: Sheryl Soderholm Siddall Its: Managing Director

Dated: ______, 2020 ______By: Douglas E. Fuller Its: Board Chair

Page 5 of 5

61 #7A

Washtenaw County Parks and Recreation Commission

MEMORANDUM

To: Washtenaw County Parks and Recreation Commission From: Coy P. Vaughn, Director Date: August 11, 2020 Re: Recommendation for Purchase – Boss and Bull Holdings Property, Northfield Township

Background At the beginning of Round 20, NAPP received a nomination from Boss and Bull Inc., the owner of the parcel adjacent to Northfield Woods Preserve to the west. At the same time, staff was developing plans for a restoration project for Northfield Woods Preserve in partnership with Ducks Unlimited and USFWS. This parcel of land would provide an opportunity for expansion of the restoration project. Therefore, the Natural Areas Technical Advisory Committee (NATAC) deemed it appropriate to move forward with an appraisal for fee simple purchase, given the Boss and Bull property’s function has a preserve expansion as well as its fortunate timing with restoration plan in the works.

Discussion The 27.67 acre Boss and Bull parcel sits on the corner of Joy Road and Northfield Church Road, with approximately .3 miles of road frontage. It is otherwise surrounded by Northfield Woods Preserve. The lands on the opposite side of Joy Road are protected with conservation easements, held by the Township and City of Ann Arbor Greenbelt. While the Boss and Bull parcel is currently mostly active agriculture, it does also contain the remainder of the pond and surrounding wetland complex found on Northfield Woods Preserve.

If purchased, some of the agricultural area will be included in the restoration plan for the preserve. WCPARC is working on an agreement with Ducks Unlimited and USFWS—like the recently completed restoration project at Watkins Lake Preserve—for restoration of some remaining farm fields to plant grasslands and restore wetlands. This restoration project is able to be expanded to include land on the Boss and Bull property, to convert it into upland habitat. It is uncommon for NAPP to be able to have a cost- shared restoration plan available for an incoming property.

Purchasing this property allows for full stewardship management of a pond and wetland complex, meets one of the Commission’s priorities of expanding existing preserves, and prevents future potential neighbor conflicts that could arise with development

Staff ordered an appraisal for the 27.67 acres in March of 2020, which valued the property at $263,000 ($9,505/acre). The City of Ann Arbor Greenbelt Advisory Commission and City Council approved a $73,593 (28%) contribution on June 4 and July 6, 2020 respectively. NATAC recommended at their August 3, 2020 meeting to approve the fee simple purchase of the Boss and Bull Holdings property at $263,000, with NAPP contributing $189,407 and the City contributing $73,593. WCPARC will own and maintain this property.

Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks 62 Recommendation Based upon the review by the Natural Areas Technical Advisory Committee and staff, it is my recommendation that the Washtenaw County Parks and Recreation Commission authorize preparation of a sales contract to purchase the Boss and Bull Holdings property in Northfield Township as identified in the attached maps at a purchase price of $263,000, contingent upon completion of all necessary due diligence investigation and final approval by the Parks and Recreation Commission.

Attachments

63 64 65 66 67