Member Handbook

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Member Handbook Member Handbook Contents 1. Introduction .................................................................................................................... 2 2. Mission Statement ......................................................................................................... 2 3. Equality Statement ......................................................................................................... 3 4. Code of Conduct ............................................................................................................ 4 4.1 Code of Conduct for players ................................................................................... 4 4.2 Code of Conduct for club officials and coaches ....................................................... 5 4.3 Code of Conduct for Parents and Guardians........................................................... 6 5. Committee and Officer Roles and Responsibilities ......................................................... 7 6. Playing programme ...................................................................................................... 10 6.1 Training Session ................................................................................................... 10 6.2 Coaching .............................................................................................................. 10 6.3 Teams and Matches ............................................................................................. 11 6.4 Venues ................................................................................................................. 13 6.5 Off Season ............................................................................................................ 13 7. Fees and Funding ........................................................................................................ 14 8. Communication ............................................................................................................ 15 9. Development and Recruitment ..................................................................................... 15 9.1 Junior Development .............................................................................................. 15 9.2 Student Development ........................................................................................... 15 9.3 Recruitment .......................................................................................................... 16 10. Affiliations and Links .................................................................................................... 16 Page 1 of 16 1. Introduction Welcome to Guildford International Volleyball Club. 2. Mission Statement Ever since the very early days of the club it has been enshrined in the Clubs constitution that the club will: - “Provide the sport of volleyball in Guildford as a competitive sport and leisure activity” Furthermore we adhere to the following principles: - We are a welcoming club that encourages participation at all levels. We participate fully in the wider volleyball and local sports community. We recognise the value of having qualified coaches who provide a structured training environment. Page 2 of 16 3. Equality Statement This club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following English Volleyball Association’s definition of sports equity: The English Volleyball Association (EVA) supports the principle of equal opportunities for all participants, member, representatives and employees whilst working for, or on behalf of the EVA. It opposes all forms of unlawful and unfair discrimination on the grounds of age, colour, race nationality, religion, ethnic or national origin, gender, marital status, sexuality, or unrelated criminal convictions, or disability. The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status. The club is committed to everyone having the right to enjoy Volleyball in an environment free from threat of intimidation, harassment and abuse. All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures. Page 3 of 16 4. Code of Conduct 4.1 Code of Conduct for players The essence of good ethical conduct and practice is summarised below. In addition we encourage all club members to take an active role in the life of the club: Always adhere to the positive aspects of the sport and show respect for match officials, volunteers, coaches and opposing players. Accept responsibility for their own behaviour and performance during practice and matches; representing the club in a positive way. Respect and look after all training and playing areas at all times, leaving venues the way that they were found. Abide by the instructions of their coach and officials, provided that they do not contradict the spirit of their code of conduct. Use correct and proper language at all times. Accept success and failure, victory and defeat equally. Make every effort to attend matches and club* training sessions and if unable to attend inform the coach and/or team organiser with as much notice as possible. Pay all due fees in a timely manner. Be willing to assist with club activities. Resist any temptation to take prohibited substances or use prohibited techniques. (*) Club training sessions are the mid-week sessions Page 4 of 16 4.2 Code of Conduct for club officials and coaches The essence of good ethical conduct and practice is summarised below. All volunteers and officials must: Consider the wellbeing and safety of participants before the development of performance Develop an appropriate working relationship with performers, based on mutual trust and respect Make sure all activities are appropriate to the age, ability and experience of those taking part Promote the positive aspects of Volleyball (e.g. fair play) Display consistently high standards of behaviour and appearance Follow all guidelines laid down by the Volleyball England and the club Hold the appropriate, valid qualifications and insurance cover Never exert undue influence over performers to obtain personal benefit or reward Never condone rule violations, rough play or the use of prohibitive substances Encourage performers to value their performances and not just results Page 5 of 16 4.3 Code of Conduct for Parents and Guardians The essence of good ethical conduct and practice is summarised below. We ask that all parents and guardians: - Encourage your child to learn the rules and play within them Discourage unfair play and arguing with officials Help your child to recognise good performance, not just results Never force your child to take part in volleyball Set a good example by recognising fair play and applauding the good performances of all Never punish or belittle a child for losing or making mistakes Publicly accept officials’ judgements Support your child’s involvement and help them to enjoy their volleyball Use correct and proper language at all times Page 6 of 16 5. Committee and Officer Roles and Responsibilities Role Post Holder Responsibilities Chair Person John • Responsible for managing the affairs of Biddiscombe Guildford International Volleyball Club • Chair and control the meetings of the management committee and AGM • Be familiar with the constitution of Guildford International Volleyball Club, the general rules for committee procedure, current affairs and business in hand • Oversee decisions made by the committee and other personnel • In conjunction with the secretary and treasurer present the annual report and accounts respectively • Be in consultation with the secretary with regards to the content of the agenda and minutes of meetings • To keep open communication channels with members of the management committee and inform them of any instant decisions taken • Represent the club on external committees and forums as appropriate. • Act as a club signatory for club cheques. Secretary Wendy Bacon • To liaise with the club chairperson with regards to agenda content • To take meeting minutes and distribute copies to committee members • To be the main contact for the club • To deal with the day to day running of the club • To respond to any correspondence as appropriate • To pass on any information received to Page 7 of 16 relevant parties/persons • Act as the initial point of contact for the club • Maintain contact details for all club members and associates • Maintain email distribution group for active club members. Treasurer Karolina Molenda • Responsible for all club finances • Produces an annual budget and monitor expenditure • Responsible for payment of any monies to and from the club; providing receipts and keeping an up to date record of transactions • Oversee the collection of membership fees, standing orders payments & session fees • Produce an end of year financial report for the AGM • Provides regular reports to the committee on the financial position of the club • Act as a signatory for club cheques. Fixtures Secretary Dave Sanderson • Responsible for arranging local league fixtures. • Oversee the booking of venues for fixtures. • Communicate match details with fixture secretaries from other clubs
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