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Request for Quotation (RFQ) – Nepal EGRP-RFQ-FY19-P005

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Request for Quotation (RFQ) – Nepal EGRP-RFQ-FY19-P005 Request for Quotation (RFQ) – Nepal EGRP-RFQ-FY19-P005 Service Required: Office equipment procurement (Laptops -318 pcs, Printers- 159 pcs and Projectors- 159 pcs) Type of Procurement: One Time Purchase Order Type of Contract: Firm Fixed Price Term of Contract: 5 Months Contract Funding: AID-367-TO-15-00002 This Procurement supports: USAID’s Early Grade Reading Program (EGRP) Submit Proposal to: The Selection Committee RTI- USAID Early Grade Reading Program House no. 46/64, Uttar Dhoka, Lazimpat, Kathmandu, Nepal Date of Issue of RFQ: Friday, July 19, 2019 Date Questions from Supplier Due: Monday, July 29, 2019, 11:00 AM Nepal Standard Time at [email protected] Note: Question and answer will be posted on RTI Website Tuesday, July 30, 2019, 10:00 AM to 11:00 AM Pre-bid Meeting Nepal Standard Time at EGRP conference room, House no. 46/64, Uttar Dhoka, Lazimpat, Kathmandu Date Proposal Due: 11:00 AM NST, Tuesday, August 20, 2019 Approximate Date Purchase Order Issued Wednesday, October 02, 2019 (however the bid to Successful Bidder(s): validity should be valid for 120 days) Method of Submittal: Hard copy of proposal Proposal documents should be submitted in a closed envelope with wax seal (laah chhap) and clearly marked with the solicitation number to the following address: The Selection Committee RTI-USAID Early Grade Reading Program House no. 46/64, Uttar Dhoka, Lazimpat, Kathmandu, Nepal 1 | Page RFQ Template v6, January 2016 Bidder’s Quote must be printed on firm/company’s letterhead, signed, stamped, dated and must include all items and/or services. Also each and every page of the proposal documents needs to be signed and stamped by the authorized person in order to be considered for evaluation. This procurement is categorized into three lots: Lot-1 Laptops; Lot-2 Printers; and Lot-3 Projectors. The bidder can submit proposals for any or all lots. The bidder will submit cost proposal1 in response to this RFQ, and a separate envelope containing all necessary documents specified under the "Eligibility Requirements". If bidder submits proposal for more than one lot, then the cost proposal must be submitted in “separate envelopes for each lot.” Each envelope should be clearly marked with ‘Cost Proposal’ (specify lot no. and item) and ‘Eligibility Requirements’ as per its content and then put together in a larger envelope clearly marked with “Nepal EGRP-RFQ-FY19-P005” Proposal for “Office equipment procurement (specify lot no. and item)”. List of inner envelopes for each lot Envelope 1:- Cost proposal along with the detail specification (item catalogue). Submit separate cost proposals, if bidder is proposing for more than one lot. Envelope 2:- Eligibility Requirements (legal documents, audit report, tax clearance and experiences, as specified in attachment “A”) The proposal should contain the detailed specification of items along with catalogues. The bidders are requested to submit all the information with documentary evidence so that the evaluation committee can fairly evaluate all the proposals without any missing information. [please see attachment B for selection criteria] The bidder agrees to hold the prices in its offer firm for 120 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFQ. Solicitation Number: Nepal EGRP-RFQ-FY19-P005 Attachments to RFQ: 1. Attachment “A” – Item Specifications 2. Attachment “B” – Instructions to Bidders 3. Attachment “C” – Steps to obtain DUNS number (exceeding $25,000) 4. Annexes:- Annex-1, cost proposal for Laptops – Lot 1 Annex-2, cost proposal for Printers – Lot 2 Annex-3, cost proposal for Projector – Lot 3 1 Cost proposal: quantity and rate for the proposed items. The submission template can be found in annex-1 2 | Page RFQ Template v6, January 2016 5. All PO Terms and Conditions are listed on our website at forth at: http://www.rti.org/POterms, http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial items: http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf (hereinafter the “Terms”). Supplier’s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier’s agreement to the Terms. The Terms may only be modified in writing signed by both parties. All bidders are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement. 3 | Page RFQ Template v6, January 2016 Attachment A Service Specifications or Statement of Work Statement of Work Description of Activity/Service: Background Early Grade Reading Program (EGRP) is a five-year project (2015-2020) funded by the United States Agency for International Development (USAID) to assist the Government of Nepal’s (GON) education initiatives to improve reading skills of public primary school students in grades one to three. EGRP is being implemented in Saptari, Dhankuta, Parsa, Bhaktapur, Rupandehi, Kaski, Manang, Mustang, Dolpa, Banke, Bardiya, Kailali, Kanchanpur, Dang, Surkhet and Dadeldhura districts. EGRP is procuring these equipment for Education Development Directorate (EDD); Ministry of Social Development (MOSD); and Local Education Unit (LEU) of urban and rural municipality of the 16 EGRP districts mentioned above, for strengthening their capacity and enhancing the work performance for NEGRP planning and implementation. Scope of Work (SOW) The bidder will supply and deliver the branded Office equipment (laptops, printers and projectors) to EGRP’s central office in Lazimpat and four regional offices of EGRP located in Itahari, Pokhara, Nepalgunj and Dhangadi. The specification and quantities are given below: Lot-1: Laptop (318 units) Description of Item Required Specification Bidder’s Offer (Specification) Brand To be mentioned by the bidder Model To be mentioned by the bidder Processor Intel Core i5 8th Gen8550 Memory 8GB DDR4 2400 MHZ Hard Disk 512GB SSD Graphics Intel Integrated UHD 620 Graphic or higher Display 14” HD (1366x768) Battery Minimum 40 Watt Hours Camera HD webcam Audio Internal Speaker, Headphone and microphone combo jack Network Gigabit Ethernet,802.11 a/b/g/n/ac I/O Parts At least 2 USB port of 3.0, USB type C, HDMI, VGA(optional), Card reader 4 | Page RFQ Template v6, January 2016 Carrying case Same Brand Backpack Operating System Factory Installed Genuine Windows 10 Professional 64 bit Accessories Necessary accessories like AC adaptor, Power cord Mandatory Document Manufacture Authorization Letter must be issued in the name of purchaser from manufacturer Warranty Minimum 1 year Period of Delivery To be mentioned by the bidder Lot-2: Printer (159 units) Description of Item Required Specification Bidder’s Offer (Specification) Brand To be mentioned by the bidder Model To be mentioned by the bidder Core Function Monochrome Copy, Monochrome print and color scan Print Technology Electro photographic Laser LCD Display Minimum 2-line Mono Paper Size Paper tray: up to 8.5” x 14 (legal) Manual feed Slot: 3”to 8.5” (W)5”to14”(L) Document Glass Size 8.5” x 11” (Letter) Print Speed 25ppm or more Print Resolution 600 x 600 Dpi or higher Memory 32 MB or higher Duplex Printing Standard Capability Paper Input Capacity Tray 1 x 200-sheets or more manual slot x 1 Auto Document Feeder 25-pages or more Standard Interface Wireless 802.11b/g/n, Ethernet, Hi-Speed USB 2.0 Copy Speed 25cpm or more Copy Resolution 600 x 600 dpi or more Copy Reduction/ 25% - 400% in 1% increments Enlargement Scanner Type Color Flatted with ADF Scan Resolution Optical: Up to 600 x 2400 dpi Operating System Windows 7 , windows 8 , windows 10, Compatibility Server2008/2012 (32/64 bit) Mac OS, Linux Inbuilt toner capacity 2000 pages or more Mandatory Document Manufacture authorization letter issued in the name of purchaser from manufacturer 5 | Page RFQ Template v6, January 2016 Warranty Minimum 1 year Period of Delivery To be mentioned by the bidder Lot-3: Projector (159 units) Description of Item Required Specification Bidder’s Offer (Specification) Brand To be mentioned by the bidder Model To be mentioned by the bidder Projector System DLP Light Output 3200 lu Features 3D type, Remote Control, USB Audio Built in Multimedia Speaker Contrast Ratio 10,000:1 or more HDMI Required VGA in VGA-Out Required Powered USB Required Life of Lamp Minimum 7000 hours Weight Less than 3 kg Accessories Necessary accessories like AC Adaptor, Power cord, VGA cable, Remote Control. Warranty Minimums 1 year Mandatory Document Manufacture authorization letter issued in the name of purchaser from manufacturer Period of Delivery To be mentioned by the bidder Bidders must provide a list of authorized after sales maintenance and service centers in Nepal. Warehouse/Storage facility: The winning bidder need to have enough space to store the equipment in Kathmandu for at least three (3) months before they are dispatched to EGRP’s regional offices. Note: For any defective equipment, the vendor will need to replace the item instantly. Delivery: The winning bidder needs to deliver the equipment to EGRP’s central office in Lazimpat and four (4) regional offices in Itahari, Pokhara, Nepalgunj and Dhangadi. The region wise quantity is follows: 1. Kathmandu Central Office (Uttardhoka, Lazimpat): Laptop – 44 Printer – 22 Projector – 22 6 | Page RFQ Template v6, January 2016 2. Itahari Regional Office (Pashupati Marg, Itahari): Laptop – 86 Printer – 43 Projector – 43 3. Pokhara Regional Office (Damside Pokhara): Laptop – 32 Printer – 16 Projector – 16 4. Nepalgunj Regional Office (Bhirkutinagar, Nepalgunj): Laptop – 94 Printer – 47 Projector – 47 5. Dhangadi Regional Office (Taranagar, Dhangadhi): Laptop – 62 Printer – 31 Projector – 31 Responsibilities of vendor after purchase Vendor will be fully responsible for equipment safety until delivery to EGRP’s regional offices (bidder can propose transit insurance, warehouse, security etc. cost in the proposal) Vendor will test all the equipment before dispatching to EGRP office.
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