The Municipality of Dysart et al
AGENDA Regular Council Meeting
Monday, December 17, 2018 9:00 A.M.
Page
1. ADOPTION OF AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST
3. ADOPTION OF MINUTES FROM PREVIOUS MEETING
5 - 29
4. DELEGATIONS
30 - 40 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcourt Park Inc.
5. FIRE DEPARTMENT
41 - 42 Fire Department Report - November 2018.
6. PARKS AND RECREATION
43 Parks and Recreation Operational Report.
44 - 45 Recreation Programming Update.
7. MUSEUM AND GLEBE PARK
46 - 47 Museum Director's Report.
8. PUBLIC WORKS
48 Roads Department Update.
49 Pre-approval for a Tandem Axle Dump Truck with Snow Plow Equipment.
50 - 53 Request for Additional Snowplowing - Bowen Road.
54 - 57 Request for Additional Snowplowing - Kennaway Road.
58 - 60 By-law No. 2018-84 - Being a By-law to Authorize the Execution of a Winter Maintenance Services Agreement with the County of Haliburton.
Page 1 of 156 Page
61 Landfill Cover, Compaction & Maintenance Services Request for Proposals.
9. BUILDING AND BY-LAW
62 Building Permit Report - November 2018.
63 - 64 By-law Department Report - November 2018.
10. PLANNING AND DEVELOPMENT
65 - 69 P1. By-law 2018-79 - Shore Road Allowance, Adjacent to the Lands of Harcourt Park Inc. (Alvey), Allen Lake, Township of Harcourt.
70 - 77 P2. By-law 2018-80 - Shore Road Allowance and Authorize the Execution of an Agreement, and Deeming By-law 2018-81, Adjacent to the Lands of Skinner, Haliburton Lake, Township of Harburn.
78 - 80 P3. Bylaw 2018-82, Delegate the Responsibility for Public Hearings to the Municipality of Dysart Public Meeting Committee and Appoint Members to the Public Meeting Committee.
11. CULTURAL RESOURCES
12. ECONOMIC DEVELOPMENT
81 - 82 Harvest Haliburton Re: Financial Request from Harvest Haliburton to Support Food and Agriculture Economic Development Forum for Haliburton County.
13. ENVIRONMENT AND CONSERVATION
83 - 85 AMO Policy Update Re: Ontario Government Releases New Environment Plan for Consultation.
14. REPORTS FROM LOCAL AGENCIES, BOARDS AND COMMITTEES
Haliburton Village B.I.A.
Harcourt Community Centre.
86 - 87 Rails End Gallery and Arts Centre Re: November 2018 Report.
West Guilford Community Hall Board.
Community Policing Advisory Committee.
15. FINANCE DEPARTMENT
88 - 89 November 2018 Cheque Summary.
90 - 92 Financial Report - November 30, 2018.
93 - 95 2019 Benefit Renewal.
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96 - 97 2019 Insurance Renewal.
98 Metered Sewage Readings Report - November 2018.
99 - 100 s.357 Tax Adjustments.
16. ADMINISTRATION
Notice of Passing - Procedural By-law.
Notice of Passing - Appointment By-law.
101 - 125 Municipal Cannabis Policy.
126 County of Haliburton Re: Appointment to Land Division Committee.
127 Accessibility Initiatives Undertaken for 2018 Municipal Election.
128 - 131 Appointment of Integrity Commissioner.
132 - 141 Ministry of Indigenous Affairs Re: Settlement of Williams Treaties Land Claim.
142 - 145 Haliburton County Transportation Taskforce Re: September 25, 2018 Minutes.
146 Haliburton County Public Library Re: Circulation by Branch with Totals 2017-2018.
147 Ontario's Highlands Tourism Organization Re: The Caboose Achieving the OHvation Customer Service Leader Designation.
17. CLOSED SESSION
To discuss matters pursuant to Section 239(2) of the Municipal Act, 2001, as amended pertaining to: • personal matters about an identifiable individual, including municipal or local board employees for the appointment of public members to various committees; • a proposed or pending acquisition or disposition of land by the municipality or the local board in the Township of Dysart; • a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; • litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board.
18. REPORT FROM CLOSED SESSION
148 - 155 By-law 2018-83 - Being a By-law to Constitute, Appoint and Empower a Committee of Adjustment for the Municipality of Dysart et al.
19. CONFIRMING BY-LAW
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156
20. ADJOURNMENT
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Dysart et al Council Minutes Tuesday, November 27, 2018
The Council of the Corporation of Dysart et al convened a meeting on Tuesday, November 27, 2018 at 9:00 a.m. in the Dysart et al Council Chambers with the following in attendance:
Council: Mayor Murray Fearrey Deputy Mayor Andrea Roberts Councillor Nancy Wood-Roberts Councillor Dennis Casey Councillor Tammy Donaldson Councillor Susan Norcross Councillor Walt McKechnie Staff: Tamara Wilbee, CAO Cheryl Coulson, Clerk Jeff Iles, Director of Planning and Land Information Sue Harrison, Senior Planner Barbara Swannell, Treasurer Mike Iles, Fire Chief Rob Camelon, Director of Public Works Andrew Wilbee, Manager of Parks & Recreation Andrea Mueller, Recreation Program Coordinator Karl Korpela, Chief Building Official Kate Butler, Museum Director
ADOPTION OF AGENDA
Motion # 18-225 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Dennis Casey Be it resolved that the agenda for the meeting of the Council of the Municipality of Dysart et al held on November 27, 2018, be approved as presented. CARRIED
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DISCLOSURE OF PECUNIARY INTEREST Councillor Tammy Donaldson declared a direct pecuniary interest regarding Planning item P-15 as she is the applicant for the severance proposal.
ADOPTION OF MINUTES FROM PREVIOUS MEETING The minutes of the September 24, 2018 Regular Council meeting were circulated for review.
Motion # 18-226 Moved by: Councillor Dennis Casey Seconded by: Councillor Nancy Wood-Roberts Be it resolved that the minutes of the September 24, 2018 Regular Council meeting be adopted as circulated. CARRIED
DELEGATIONS Rusty Rustenburg, Haliburton Highlands Outdoor Association Re: Restoration Project of Gould's Crossing.
Rusty Rustenburg provided an overview of the recent work on the Gould’s Creek culvert replacement which was done to facilitate the reintroduction of brook trout in Gould’s Creek which flows into fish hatchery ponds. The organization is requesting financial support towards this project over the $3000 aggregate contribution already made by the Municipality. It was agreed that this would be a 2019 budget discussion as they need about $25,000. It was suggested that we can review again in December and potentially draw on current reserves and pay it back through 2019 budget.
FIRE DEPARTMENT Fire Department Report - October 2018.
Mike Iles reported that call volume is up again. It was noted that the recent change in double hatter legislation was a welcome change for the department as we have lost valuable members in the past for fear of losing their full time jobs.
It was noted that the truck build may take quite a while due to backlogs in manufacturing.
AMO Policy Update- Welcome Fire News.
Council reviewed the AMO Policy Update regarding draft legislation introduced by the province pertaining to protect double hatters and fire services arbitration and considered it information.
PARKS AND RECREATION
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Parks and Recreation Operational Report.
Andrew Wilbee reported that the wooden stairs at York and Cedar have begun rotting and should be shut down for the winter. He recommended concrete steps to replace them, but we could make them narrower. Sidewalk concrete and sealer will help with longevity.
Tennis court cracks were sealed temporarily until spring and then will be looked at further as the cracks are very deep.
Eagle Lake and West Guilford privies will be completed this week and park equipment will be finished in the spring as the snow came too early.
The heating units at the Medical Centre had to be replaced recently which was not expected or budgeted for.
Councillor Norcross raised a question about the Christmas lights in West Guilford noting that the contractor was advised to install new lights in West Guilford but a resident convinced him to install the old refurbished lights instead. Council directed that the new lights be installed.
Motion # 18-227 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Dennis Casey Be it resolved that Council approves the staff recommendation to close the wooden stairs at York and Highland Street until further notice and that staff budget to replace the stairs in 2019. CARRIED
Recreation Programming Update.
Andrea Mueller reported that the booking software will be going live soon. Andrea will be training staff and then various board members on how to use the software to book events.
The 6th Annual Ugly Sweater run was successful. They will be changing the name to the Jolly Jog going forward.
The Frost Festival has some new additions this year that should be of interest to all ages. Looking for more volunteers to assist with this.
Looking into a program that runs from March to June for after school programming.
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Deputy Mayor Roberts asked that the revised Park Use Agreement come to the December meeting with a note that event coordinators must use recycling containers and they must clean the privies during the event if they want to include them in the required toilet count.
Recreation Advisory Committee Re: Minutes of June 12, 2018 Meeting.
Council reviewed and adopted the minutes of the Recreation Advisory Committee held on June 12, 2018.
Motion # 18-228 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Nancy Wood- Roberts Be it resolved that Council adopts the minutes of the Recreation Advisory Committee meeting held on June 12, 2018. CARRIED
MUSEUM AND GLEBE PARK Museum Director's Report.
Council reviewed the Museum Director's report for October. Kate Butler reported that the Day of the Dead programming was a great success as were the other Hali Halloween Programs. It is anticipated that programming for Halloween may be spread out over two weekends next year.
The Museum, along with others, are going to be presenting a reading of the Christmas Carol as it is the 100th anniversary of the book, on December 5th at 7:30 and 8th at 2:30. Donations will go to Food for Warmth.
For the first year, snow shoeing will be allowed in the Sculpture Forest in Glebe Park. Snow shoes can be borrowed from the Museum by donation.
PUBLIC WORKS Roads Department Update.
Rob Camelon reported that we are still waiting for two snow plows to arrive, so in the meantime we are using smaller trucks to plow which is taking more passes to clear. While not ideal, they are keeping up.
In regard to the parking lot project, Rob will bring a report forward in December outlining the status of the project in terms of what work will be left to be performed in the spring.
Deputy Mayor Roberts asked about lighting repairs and signage for accessibility and drop off zones. This will be done in the spring.
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2018 Construction Update.
Council reviewed the staff report providing an update on budgeted projects for 2018. We are about $99,000 over budget in surface treatment and granulars. We can build a 5 percent contingency into future projects to avoid this overrun.
Motion # 18-229 Moved by: Councillor Nancy Wood-Roberts Seconded by: Deputy Mayor Andrea Roberts Be it resolved that Council directs staff to fund the $98,900 (incl. HST) 2018 road construction overrun from the 2018 operating budget. CARRIED
Dignan Road Resurfacing Budget.
Council reviewed the staff report regarding reallocating budgeted funds to complete the required work on Dignan Road. A drainage study was completed for this project. Rob suggested replacing the culvert in 2019 in the fall when the water is low. We could do it in house with the oversight of an engineer.
Councillor McKechnie asked when the road could be pulverized, Rob noted there is nothing left to patch, so he would recommending pulverizing this spring so it can be graded.
Motion # 18-230 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Nancy Wood- Roberts Be it resolved that Council direct staff to transfer $141,985.40 from the 2018 road construction budget to the development reserve. CARRIED
By-law No. 2018-72 - Being a By-law to Limit Weight of Vehicles Passing Over Bridges.
Motion # 18-231 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Nancy Wood- Roberts Be it resolved that By-law No. 2018-72, being a By-law to Limit Weight of Vehicles Passing Over Bridges, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED
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By-law No. 2018-73 - Being a By-law to Authorize the Execution of a Winter Maintenance Services Agreement with Fowler Construction Company Limited (Highway 118 Connecting Link - Maple Avenue).
Motion # 18-232 Moved by: Councillor Nancy Wood-Roberts Seconded by: Deputy Mayor Andrea Roberts Be it resolved that By-law No. 2018-73, being a By-law to Authorize the Execution of a Winter Maintenance Services Agreement with Fowler Construction Company Limited (Highway 118 Connecting Link - Maple Avenue), be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED
New Tire Regulations.
Council reviewed the staff report regarding the cancellation of the Used Tire Program operated by Ontario Stewardship on December 31, 2018. There will be no changes in the way we operate, but we need to register Haliburton and Harcourt as a tire depot. Over 20,000 tires have come out of our landfill in recent years.
Motion # 18-233 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Nancy Wood- Roberts Be it resolved that Council approves staff to register the Haliburton and Harcourt landfills as "tire collectors", ensuring the proper diversion of used tires from our waste stream. CARRIED
2019 Blue Box Recycling Haulage & Processing Services Request for Proposal Results.
Council reviewed the staff report in response to the results of the 2019 Blue Box Recycling Haulage and Processing Request for Proposal. We received two submissions and pricing came in significantly lower than our current rates. The lowest bidder had done work for the Municipality in the past. This contract will be for one year, but future contracts will be multiple year to attract more bidders.
Motion # 18-234 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Dennis Casey Be it resolved that Council award RFP #2019-4205, being a Request for Proposal for Blue Box Recycling Haulage & Processing Services to Waste Connections of Canada Incorporated. CARRIED
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Ministry of the Environment, Conservation and Parks Re: Amendment to Environmental Compliance Approval - Haliburton Landfill.
It was noted that Haliburton will become a transfer station in 2020. We need to start laying out ground work in preparation for this. It was discussed that scales are becoming a necessity and will likely need a scale in and a scale out to keep up with traffic volumes.
Ministry of the Environment, Conservation and Parks Re: Amendment to Environmental Compliance Approval - South Bay Landfill.
South Bay Landfill is now officially closed. They will still need to do some monitoring, but no more waste can go in.
Ministry of the Environment, Conservation and Parks Re: Amendment to Environmental Compliance Approval - Kennisis Landfill.
We are now approved as a hybrid site which allows both landfilling and transfer station options at Kennisis.
Recycled Material Report.
Council reviewed the Recycled Material Report for October 2018 and considered it information. The figures are very close to historical figures.
BUILDING AND BY-LAW Building Permit Report - October 2018.
Council reviewed the Building Permit Report for October. Karl Korpela noted that are numbers are up again. He noted that we will be adding septic permits to this report in future.
Septic Re-Inspection Report.
Council reviewed the Septic Re-Inspection report noting that they will be looking at alternate methods to speed up the inspections.
Replacement Vehicle - Building & By-law Department.
Council reviewed the staff report regarding the purchase of a replacement vehicle for the Building and By-law Department. Karl noted that since the last Council meeting, one of the other vehicles was pulled from the road, so we will need to come back later to replace that vehicle.
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Motion # 18-235 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Tammy Donaldson Be it resolved that Council authorizes staff to purchase a vehicle for the Building & By-law Department with a limit of up to $30,000 including non- recoverable HST. CARRIED
By-law No. 2018-74 - Being a By-law to Appoint a Building Inspector (Lenny McKnight).
Karl noted that as part of the training of the new Building Inspector, he has offered training to the greater community as he is a qualified instructor. The septic training program is also being taken by the Permit Clerk so she can do more of the paperwork involved with septic applications.
Motion # 18-236 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Tammy Donaldson Be it resolved that By-law No. 2018-74, being a By-law to Appoint a Building Inspector (Lenny McKnight), be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED
By-law Department Report - October 2018.
Council reviewed the By-law Department report for October and considered it information.
PLANNING AND DEVELOPMENT P1. Licence of Occupation, Lands of McGreevey, Maple Avenue, Township of Dysart.
Council reviewed the staff report regarding the Licence of Occupation for the lands of McGreevey, in the Township of Dysart. Greg Bishop, agent for the applicant, was in attendance for the discussion.
Motion # 18-237 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Nancy Wood- Roberts Be it resolved that Council reaffirms the Conditions they set out on July 24, 2017 with the exception of allowing the basement door to be located on the north wall of the dwelling as shown on the attached sketch map. If the applicant wishes to pursue a License of Occupation in compliance with these conditions, Council directs staff to have a License of
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Occupation agreement developed which must be authorized for execution, by Council. The cost of developing this agreement will be the responsibility of the applicant.
(Ref: McGreevey - Roll No. 012-000-25100) CARRIED
P2. By-law 2018-64, Authorize the Execution of a Severance Agreement, Lands of Haliburton Forest &Wild Life Reserve, Kennisis Lake Road, Township of Havelock.
Council reviewed By-law 2018-64, which is a By-law to authorize the execution of a Severance Agreement for the Lands of Haliburton Forest & Wild Life Reserve, in the Township of Havelock.
Motion # 18-238 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that Council approve By-law 2018-64, which is a by-law to execute a severance agreement between the Municipality and the Haliburton Forest & Wildlife Reserve with respect to their property on Part Lots 17, 18 and 19, Concession 1, in the geographic Township of Havelock. The agreement is intended to make future property owners aware of the proximity of the lots to a licensed Class “B” pit and to establish a minimum lot line setback, front of 90 metres for any new buildings or structures on the retained portion of lands created by File H- 031/14.
(Ref. Haliburton Forest & Wild Life Reserve - Roll No. 060-000-01660) CARRIED
P3. By-law 2018-65, Amend Site Development Plan and Authorize the Execution of a Severance Agreement, Lands of Hewitt, Kennisis River- West Shore Rd., Township of Havelock.
Council reviewed By-law 2018-65, which is a By-law to amend the Site Development Plan and authorize the execution of a Severance Agreement for the lands of Hewitt, in the Township of Havelock.
Motion # 18-239 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that Council approve the amended Site Plan and By-Law 2018-65 to execute the updated Severance Agreement. This would fulfil part of the condition 10 set by the Committee of Adjustment decision on File D13-MV-2018-001 with the following condition:
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1. The revised Agreement must be immediately registered on title and the legal costs to do so, are paid in full by the applicant. 2. The property owner acknowledges that any new development on site will require the initiation of a revised site plan and an updated severance agreement, to the satisfaction of the Municipality of Dysart et al, at their cost.
(Ref. Hewitt - Roll No. 060-000-34620) CARRIED
P4. Permission to Use Road Allowance, off Hilltop Road, Access to the Lands of Cossette, Township of Dysart.
Council reviewed the staff report regarding a request for permission to use the original road allowance off Hilltop Road, for the lands of Cossette, in the Township of Dysart.
Motion # 18-240 Moved by: Councillor Dennis Casey Seconded by: Councillor Nancy Wood-Roberts Be it resolved that Council grants permission to Rene and Carole Cossette to use the original road allowance between Lots 5 and 6 in Concessions 8 and 9, Geographic Township of Dysart, Municipality of Dysart et al as shown on the sketch attached to the signed Acknowledgement Form. Use is restricted to the drive way shown on said sketch. Permission extends to heirs, executors and invited guests and is subject to the terms and conditions outlined in the Municipality’s standard acknowledgement form for use of a road allowance.
(Ref. Cossette - Roll No. 012-000-69500) CARRIED
P5. Permission to Use Road Allowance, off Hilltop Road, Access to the Lands of Cooper, Township of Dysart.
Council reviewed the staff report regarding a request for permission to use the original road allowance off Hilltop Road, for the lands of Cooper, in the Township of Dysart.
Motion # 18-241 Moved by: Councillor Dennis Casey Seconded by: Councillor Nancy Wood-Roberts Be it resolved that Council grants permission to John and Dianne Cooper to use the original road allowance between Lots 5 and 6 in Concessions 8 and 9, Geographic Township of Dysart, Municipality of Dysart et al as shown on the sketch attached to the signed Acknowledgement Form. Use is restricted to the drive way shown on said sketch. Permission extends to heirs, executors and invited guests and is subject to the terms and
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conditions outlined in the Municipality’s standard acknowledgement form for use of a road allowance.
(Ref. Cooper - Roll No. 012-000-69300 and 012-000-69400) CARRIED
P6. By-law 2018-66, Shore Road Allowance, Adjacent to the Lands of Marlow, Kennisis Lake, Township of Havelock.
Council reviewed By-law 2018-66, which is a By-law to close the original shore road allowance adjacent to the lands of Marlow, in the Township of Havelock.
Motion # 18-242 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that By-law 2018-66, which is a by-law to stop up, close and convey a portion of the original shore road allowance in front of Lot 6, Concession 2, in the geographic Township of Havelock, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto.
(Ref. Marlow - Roll No. 060-000-13000) CARRIED
P7. Deeming By-law 2018-67, Lands of Marlow, Kennisis Lake, Township of Havelock.
Council reviewed By-law 2018-67, which is a Deeming By-law for the lands of Marlow, in the Township of Havelock.
Motion # 18-243 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that By-law 2018-67, which is a by-law to deem Lot 20, Registered Plan 378, in the Township of Havelock not to be within a plan of subdivision for the purpose of Section 50(3) of the Planning Act R.S.O. 1990, c.P.13, as amended be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. This By-law is intended to allow Lot 20, Registered Plan No. 378 to merge with the road allowance which has been closed and conveyed pursuant to By-law 2018-66.
(Ref. Marlow - Roll No. 060-000-13000) CARRIED
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P8. By-law 2018-68, Shore Road Allowance, Adjacent to the Lands of Burley, Kennisis Lake, Township of Havelock.
Council reviewed By-law 2018-68, which is a By-law to stop up, close and convey a portion of the original shore road allowance, adjacent to the lands of Burley, in the Township of Havelock.
Motion # 18-244 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that By-law 2018-68, which is a by-law to stop up, close and convey a portion of the original shore road allowance in front of Lots 13 and 14, Concession 2, in the geographic Township of Havelock, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto.
(Ref. Burley - Roll No. 060-000-24300 and 060-000-24301) CARRIED
P9. Deeming By-law 2018-69, Lands of Burley, Kennisis Lake, Township of Havelock.
Council reviewed By-law 2018-69, which is a Deeming By-law for the lands of Burley, in the Township of Havelock.
Motion # 18-245 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that By-law 2018-69, which is a by-law to deem Lot 29, Registered Plan 370, in the Township of Havelock not to be within a plan of subdivision for the purpose of Section 50(3) of the Planning Act R.S.O. 1990, c.P.13, as amended be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. This By-law is intended to allow Lot 29, Registered Plan No. 370 to merge with the road allowance which has been closed and conveyed pursuant to By-law 2018-68.
(Ref. Burley - Roll No. 060-000-24300 and 060-000-24301) CARRIED
P10. By-law 2018-70, Shore Road Allowance, Adjacent to the Lands of Skinner, Percy Lake, Township of Harburn.
Council reviewed By-law 2018-70, which is a By-law to convey a portion of the original shore road allowance, adjacent to the lands of Skinner, in the Township of Harburn.
Motion # 18-246
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Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that By-law 2018-70, to convey a portion of the original shore road allowance in front of Lots 21 and 22, Concession 8, in the geographic Township of Harburn, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto.
(Ref. Skinner - Roll No. 050-000-01466) CARRIED
P11. Deeming By-law 2018-71, Lands of Skinner, Percy Lake, Township of Harburn.
Council reviewed By-law 2018-71, which is a Deeming By-law for the lands of Skinner, in the Township of Harburn.
Motion # 18-247 Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that By-law 2018-71, which is a by-law to deem Lot 3, Registered Plan 19M-11, in the Township of Harburn not to be within a plan of subdivision for the purpose of Section 50(3) of the Planning Act R.S.O. 1990, c.P.13, as amended be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. This By-law is intended to allow Lot 3, Registered Plan No. 19M-11 to merge with the road allowance which has been closed and conveyed pursuant to By-law 2018-70.
(Ref. Skinner - Roll No. 050-000-01466) CARRIED
P12. Application to Purchase Shore Road Allowance, Lands of Betz, Kashagawigamog Lake, Township of Dysart.
Council reviewed the staff report regarding an application to purchase a portion of the shore road allowance, for the lands of Betz, in the Township of Dysart.
Motion # 18-248 Moved by: Councillor Dennis Casey Seconded by: Councillor Tammy Donaldson Be it resolved that Council approves for processing an application by Mr. and Mrs. Betz to purchase a portion of the shore road allowance along the shore of Kashagawigamog Lake in front of their property in Part Lot 6, Concession 7, in the geographic Township of Dysart. These lands are declared Surplus.
(Ref. Betz - Roll No. 011-000-06300) CARRIED
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P13. Application to Purchase Original Road Allowance, Adjacent to the Lands of Harrison, Haliburton Lake, Township of Harburn.
Council reviewed the staff report regarding an application to purchase the original road allowance, adjacent to the lands of Harrison, in the Township of Harburn. Sue Harrison, Senior Planner, left the meeting for this discussion as she is the applicant. Jeff noted that the Roads Department has reviewed this application and recommends approval with conditions as set out in the staff report.
Motion # 18-249 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Nancy Wood- Roberts Be it resolved that Council approves for processing an application by Mrs. Harrison to purchase a portion of the road allowance for Hodgson Road, Plan No. 348, in the geographic Township of Harburn. These lands are declared Surplus.
(Ref. Harrison - Roll No. 011-000-06300) CARRIED
P14. Application to Purchase Original Road Allowance, Adjacent to the Lands of Blackborow and Rodgers, Koshlong Lake, Township of Dysart, Municipality of Dysart et al and Township of Glamorgan, Municipality of Highlands East.
Council reviewed the staff report regarding an application to purchase a portion of the original road allowance adjacent to the lands of Blackborow and Rogers, Township of Dysart, Municipality of Dysart et al and Township of Glamorgan, Township of Highlands East.
Motion # 18-250 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Dennis Casey Be it resolved that Council approves for processing an application by Kelly Rodgers and Michael Blackborow to purchase a portion of the original allowance for road between Lot 10, Concession 1 in the geographic Township of Dysart and Lot 10, Concession 15 in the geographic Township of Glamorgan, in Highlands East. These lands are declared Surplus.
(Ref. Blackborow and Rodgers - Roll No. 010-000-03000) CARRIED
P15. Severance Proposal, Lands of Donaldson, Loop Road, Hamlet of Harcourt, Township of Harcourt.
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Councillor Tammy Donaldson having declared a pecuniary interest on this file left the meeting during the discussion.
Council reviewed the staff report regarding a severance proposal for the lands of Donaldson, in the Township of Harcourt.
Motion # 18-251 Moved by: Councillor Dennis Casey Seconded by: Deputy Mayor Andrea Roberts Staff recommend that Council support the general principle of the proposal subject to the following standard conditions and the comments received through the public review process: 1. For addition purposes only to the lands of Donaldson (Roll No. 030- 000-20600-0000). 2. The registered owner applies to update the site plan agreement which was approved on Dec. 1, 2008 and site plan dated September 25, 2008, for the property at 3883 Loop Road (Roll No. 030-000-20700) to reflect the new lot boundary and any other adjustments made in association with this agreement, once the application for consent for lot addition has been draft approved. 3. The registered owner remove the trailer on the property at 3883 Loop Road if it is used for habitation or storage. 4. The registered owner of the property at 3785 Loop Road remove or bring into compliance the existing outdoor stove. Section 3.1 (f) (1) of the Dysart et al Zoning By-law 2005-120 states that a “minimum lot line setback for an outdoor wood burning appliance shall be 30 metres from any lot line. 5. Prior to the endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 1-4 have been fulfilled. The applicant is to make a request to the Municipality for the said letter.
(Ref. Donaldson - Roll No. 030-000-19800) CARRIED
P16. Severance Proposal, Lands of McMaster, College Drive, Township of Dysart.
Council reviewed the staff report regarding a severance proposal for the lands of McMaster, in the Township of Dysart. It was agreed that the development of student housing is greatly needed in Haliburton and is supported by the Dysart Economic Development Strategy. An Official Plan Amendment and Zoning By-law Amendment will be required.
The current college president is proactive in developing a partnership opportunity with the housing and is working with her Board to bring it forward.
Page 19 of 156 AGENDA ITEM #
The proposal considers 80 units that can be expanded in the future. Sewer connection is required.
Staff recommended the location of the current entrance by Sanford Court for visibility purposes.
Motion # 18-252 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Dennis Casey Staff recommends that Council support the general principle of a proposal for the lands of McMaster subject to the following conditions and the comments received through the public review process: 1. Payment of cash-in-lieu of parkland dedication in the amount of $1,000.00 for the severed parcel. 2. The registered owner is to submit an application for an Official Plan Amendment, if appropriate, to allow for the form of residential units proposed. 3. The registered owner is to submit an application for a zoning by-law amendment for the severed and retained parcel to the satisfaction of the Municipality of Dysart et al to allow housing for students of the Haliburton School of Arts and Design. 4. Registered owner to pay any outstanding taxes. 5. Registered owner to pay all administration fees owed to the Municipality of Dysart et al. 6. Prior to the endorsement of the deeds, the Municipality is to provide a clearance letter from to the Haliburton County Land Division Committee, confirming that conditions 1 – 5 have been fulfilled.
(Ref. McMaster - Roll No. 012-000-04300) CARRIED
P17. Severance Proposal, Lands of Bishop, Riverside Drive Road, Village of Haliburton, Township of Dysart.
Council reviewed the staff report regarding a severance proposal for the lands of Bishop, in the Township of Dysart.
Motion # 18-253 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Dennis Casey Staff recommends that Council support the general principle of the proposed consent for the lands of Bishop subject to the following conditions and the comments received through the public review process: 1. Payment of cash-in-lieu of parkland dedication in the amount of $ 500.00 for the severed parcel.
Page 20 of 156 AGENDA ITEM #
2. Registered owner to pay any outstanding taxes. 3. Registered owner to pay all administration fees owed to the Municipality of Dysart et al. 4. The existing garage on the lot to be severed must be removed a accessory building cannot exist when no primary use is on site. 5. The registered owner of the retained property must obtain a legal right-of-way across the severed parcel or obtain an alternative legal access onto Riverside Drive. 6. Prior to the endorsement of the deeds, the Municipality is to provide a clearance letter from to the Haliburton County Land Division Committee, confirming that conditions 1 – 5 have been fulfilled.
(Ref. Bishop - Roll No. 012-000-44300) CARRIED
18. Communities in Action Committee Re: Minutes of September 18th, 2018 Meeting.
Council reviewed the minutes of the Communities in Action Committee meeting held on September 18, 2018 and considered them information.
Public Meeting: There is no meeting scheduled for December.
CULTURAL RESOURCES ECONOMIC DEVELOPMENT Economic Development Committee Re: Minutes of September 17, 2018 Meeting.
Council reviewed and adopted the minutes of the Economic Development Committee held on September 17, 2018. Deputy Mayor Andrea Roberts noted that she and Tamara had met with new OMAFRA representative and it looks like we are going to be hosting the Teeny Tiny conference this spring.
Motion # 18-254 Moved by: Councillor Tammy Donaldson Seconded by: Councillor Nancy Wood- Roberts Be it resolved that Council adopt the minutes of the Economic Development Committee meeting held on September 17, 2018. CARRIED
ENVIRONMENT AND CONSERVATION Environment and Conservation Committee Re: Minutes of October 4, 2018 Meeting.
Council reviewed and adopted the minutes of the Environment and Conservation Committee meeting held on October 4, 2018. Councillor Casey recommended that Dysart continue to participate on the county wide committee comprised of chairs of each
Page 21 of 156 AGENDA ITEM #
environmental committee. He also suggested including climate change in our committee title.
Motion # 18-255 Moved by: Councillor Tammy Donaldson Seconded by: Councillor Nancy Wood- Roberts Be it resolved that Council adopt the minutes of the Environment and Conservation Committee held on October 4, 2018. CARRIED
REPORTS FROM LOCAL AGENCIES, BOARDS AND COMMITTEES Haliburton Village B.I.A. Re: Minutes of September 25 and October 30, 2018 Meetings.
Council reviewed the minutes of the Haliburton Village B.I.A. meetings held on September 25 and October 30, 2018 and considered them information. Councillor Wood-Roberts reported that the downtown meters are covered, the lights are up and the buy local shopping campaign has started.
Rails End Gallery and Arts Centre Re: November 2018 Report.
Council reviewed the Rails End Gallery report for November and considered it information. Councillor Norcross reminded people to shop at Rails End for holiday gifts.
Harcourt Community Centre Re: Minutes of October 9, 2018 Meeting.
Council reviewed the minutes of the Harcourt Community Hall Board meeting held on October 9, 2018 and considered them information. Councillor Donaldson noted that bingo funds had been distributed to local charities.
West Guilford Community Hall Board.
Councillor Wood-Roberts noted that the next meeting is next Monday and there is a small list of maintenance items that have been provided to Parks staff.
Community Policing Advisory Committee.
Deputy Mayor Roberts noted that they had lots of discussion on cannabis and it was noted that road side testing has not illustrated any major changes since legalization. She also noted that OPP will no longer be providing wide load escorts and are having difficulty staffing boats as they need two officers and a student.
FINANCE DEPARTMENT
Page 22 of 156 AGENDA ITEM #
October 2018 Cheque Summary.
The Expense Review Committee reviewed the September and October accounts prior to the Council meeting.
Motion # 18-256 Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that Council approves the following payments: • Accounts Payable, totaling $1,169,423.21; • and Payroll Direct Deposits totaling $188,435.67. CARRIED
Financial Report - October 31, 2018.
Council reviewed the Financial Report as at October 31, 2018 and considered it information.
Metered Sewage Readings Report - October 2018.
Council reviewed the Metered Sewage Readings Report for October and considered it information. s.357 Tax Adjustments.
Council reviewed the staff report regarding applications made under s.357, Municipal Act, 2001, as amended, for tax adjustments.
Motion # 18-257 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Walt McKechnie Be it resolved that Council authorizes tax adjustments for applications made under s.357 Municipal Act, 2001, as amended, as follows:
Year Class Total Municipal Share 2018 RT $226.92 $94.98 2018 RT $450.93 $188.73 2018 RT $131.02 $54.84 CARRIED
Royal Canadian Legion Branch 129 Re: Donations to the Remembrance Poppy Fund.
Council reviewed the correspondence from the Royal Canadian Legion Branch 129, Haliburton for a donation to the Remembrance Poppy Fund.
Page 23 of 156 AGENDA ITEM #
Motion # 18-258 Moved by: Councillor Walt McKechnie Seconded by: Councillor Nancy Wood-Roberts Be it resolved that Council approves the donation of $100 to the Royal Canadian Legion Branch 129 Remembrance Poppy Fund. CARRIED
By-law No. 2018-75 - Being a By-law for the Appointment of Auditors.
Motion # 18-259 Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that By-law No. 2018-75, being a By-law for the Appointment of Auditors, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED
ADMINISTRATION Community Apple Sauce Project 2018.
Council reviewed the correspondence from the Community Apple Sauce Project 2018 and considered it information. Staff were directed to send a letter of thanks to the program for this project.
Haliburton County Transportation Taskforce Re: Minutes of July 31, 2018 Meeting.
Council reviewed the minutes of the Haliburton County Transportation Taskforce meeting held on July 31, 2018 and considered them information. Councillor Casey noted that they are waiting for outcome of Council report which will come in January.
Environmental Commissioner of Ontario - 2018 Greenhouse Gas Progress Report Article - "Lost Project - Haliburton Community Wood Heating".
Council reviewed the article in the 2018 Greenhouse Gas Progress Report by the Environmental Commissioner of Ontario regarding the lost Bio-Heat project in Haliburton and considered it information. Councillor Casey said we should continue to monitor for federal funds.
By-law No. 2018-76 - Being a By-law to Authorize the Purchase of Land in the Geographic Township of Dudley (Blair - Pit).
Motion # 18-260 Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie
Page 24 of 156 AGENDA ITEM #
Be it resolved that By-law No. 2018-76 , being a By-law to Authorize the Purchase of Land in the Geographic Township of Dudley (Blair - Pit), be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED
CLOSED SESSION To discuss matters pursuant to Section 239(2) of the Municipal Act, 2001, as amended pertaining to: - a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and - the disposition of land pertaining to a planning matter in the Township of Guilford.
Motion # 18-261 Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that Council adjourns its regular meeting at 11:40 a.m. to discuss matters pursuant to Section 239(2) of the Municipal Act, 2001, as amended pertaining to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and the disposition of land pertaining to a planning matter in the Township of Guilford. CARRIED
REPORT FROM CLOSED SESSION Garden Retirement Development
Bill Mardimae from Gardens Retirement attended Council to discuss issues related to a proposed retirement residence at 1 Sunnyside Street. Following discussion of project details and costs, it was agreed that Council would waive the capital connection fee to the sewers for Phase One of the development with the understanding that they will pay connection fees for Phase Two. Once the development is completed, they will be classified as having 28.5 ERUs at the current rate outlined in the sewage by-law. This decision was made taking into consideration long term property tax revenue, building permit fees, the need to address a housing shortage and local job creation.
It was discussed that that the developer will discuss contributions to sidewalks through site plan development.
Page 25 of 156 AGENDA ITEM #
Motion # 18-262 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Nancy Wood- Roberts Be it resolved that Council waive the capital connection fee on Phase 1 of the retirement residence at 1 Sunnyside Street,
And further, that the development pay the annual ERU user charge based on a prorated ERU count of 28.5 units;
And further, that ERU connection fees be applied to Phase 2. CARRIED
Joint Application for the Purchase of Part of the Road Allowance Between Concessions 12 and 13 in Lots 28 and 29, Adjacent to the Lands of Hagerty and Kelterborn and Jones and Marinescu, Redstone Lake, Township of Guilford.
Council reviewed the staff report regarding the estimates of market value pertaining to a joint application for the purchase of part of the road allowance between Concessions 12 and 13 in Lots 28 and 29, adjacent to the lands of Hagerty and Kelterborn and Jones and Marinescu, Redstone Lake, Township of Guilford. Roll Nos. 041-000-76200 and 041-000-88240.
Motion # 18-263 Moved by: Councillor Nancy Wood-Roberts Seconded by: Deputy Mayor Andrea Roberts Be it resolved that Council reviewed the Estimate of Market Value of John Parish dated November 7th, 2018 with respect to part of the road allowance between, Concessions 12 and 13, Part Lots 28 and 29, Part 6, in the geographic Township of Guilford. (Hagerty and Kelterborn) The purchase price of the lands is set at $21,400. CARRIED
Motion # 18-264 Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Dennis Casey Be it resolved that Council reviewed the Estimate of Market Value of John Parish dated November 7th, 2018 with respect to part of the road allowance between, Concessions 12 and 13, Part Lots 28 and 29, in the geographic Township of Guilford. (Jones and Marinescu) The purchase price of the lands is set at $27,000. CARRIED
Page 26 of 156 AGENDA ITEM #
CONFIRMING BY-LAW
Motion # 18-265 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Dennis Casey Be it resolved that By-law No. 2018-77, being a By-law to confirm the proceedings of the Regular Council meeting held on November 27, 2018, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED
ADJOURNMENT
Motion # 18-266 Moved by: Councillor Nancy Wood-Roberts Seconded by: Councillor Dennis Casey Be it resolved that Council adjourn its Regular meeting held on November 27, 2018 at 12:40 p.m. CARRIED
Certified Correct
Clerk Mayor
Page 27 of 156 AGENDA ITEM #
Dysart et al Special Council Minutes
Monday, December 10, 2018
The Council of the Corporation of Dysart et al convened a special meeting on Monday, December 10, 2018 at 9:00 a.m. in the Dysart et al Council Chambers with the following in attendance:
Council: Mayor Andrea Roberts Deputy Mayor Pat Kennedy Councillor Nancy Wood-Roberts Councillor Larry Clarke Councillor Tammy Donaldson Councillor John Smith Councillor Walt McKechnie Staff: Tamara Wilbee, CAO Cheryl Coulson, Clerk Barbara Swannell, Treasurer Jeff Iles, Director of Planning and Land Information Sue Harrison, Senior Planner Mike Iles, Fire Chief Rob Camelon. Director of Public Works Karl Korpela, Chief Building Official Andrew Wilbee, Manager of Parks and Recreation Andrea Mueller, Recreation Programs Coordinator Kate Butler, Museum Director
ADOPTION OF AGENDA
Motion # 18-267 Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that the agenda for the Special meeting of the Council of the Municipality of Dysart et al held on December 10, 2018, be approved as presented. CARRIED
Page 28 of 156 AGENDA ITEM #
DISCLOSURE OF PECUNIARY INTEREST None declared.
CLOSED SESSION To discuss matters pursuant to 239(3.1) of the Municipal Act, 2001, as amended for the purpose of educating and training the members.
Motion # 18-268 Moved by: Councillor Tammy Donaldson Seconded by: Councillor Walt McKechnie Be it resolved that Council adjourn its special meeting at 9:01 a.m. to discuss matters pursuant to 239(3.1) of the Municipal Act, 2001, as amended for the purpose of educating and training the members. CARRIED
REPORT FROM CLOSED SESSION CONFIRMING BY-LAW
Motion # 18-269 Moved by: Councillor Larry Clarke Seconded by: Councillor Pat Kennedy Be it resolved that By-law No. 2018-78, being a By-law to confirm the proceedings of the Special Council meeting held on December 10, 2018, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED
ADJOURNMENT
Motion # 18-270 Moved by: Councillor Pat Kennedy Seconded by: Councillor Larry Clarke Be it resolved that Council adjourn its Special meeting held on December 10, 2018 at 4:45 p.m. CARRIED
Certified Correct
Clerk Mayor
Page 29 of 156 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Welcome to Page 30 of 156 AGENDA ITEM # December 17 2018 Meeting with Dysart Council Meeting with Greg Weeks, President and Ed Kennedy, Vice President of Harcourt Park Inc 1 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
We are located in the Township of Harcourt, in Ward 3 south of the most southerly boundary of Algonquin Park, half way between Haliburton and Bancroft The Park is located on the Algonquin Dome sits 1,660’ to 1,280’ above sea level, and is at the headwaters of the
Page 31 of 156 Trent and Madawaska watershed
Park boundaries spans 6900 acres and AGENDA ITEM # include 18 lakes and 611 waterfront cottage lots representing 544 families.
2 2 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Our history and what makes us different
Harcourt Park Inc. was granted a charter in June of 1959 under the Corporations Act of the Province of Ontario as a non-share, non capital, non-profit corporation As such, our Letters Patent determine that we have responsibilities that include: a) Promoting the interests of the members of the corporation; b) Carrying on fishing and hunting and other sports and; c) Saving and defending from waste the natural resources of the area, its soils and minerals, waters, forests and wildlife. Page 32 of 156
We are subject to the Ontario Corporations Act, as well as all other relevant AGENDA ITEM # Federal, Provincial and Municipal legislation and obligations. As in incorporated not-for-profit entity, we are also required to have our own bylaws. 3 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Members are a mix of cottagers and permanent residents who are business owners, retirees or locally employed. The relationship between Harcourt Park Inc and its Members is managed through • a lease that grants exclusive use of the individual lakefront lot to the Member leaseholder. • Corporate By-laws which define governance, operations and the rules that protect the interests of Members and the objectives of the Corporation including the preservation of land, the quality of the water, management of septic systems, stocking of lakes, and protection Page 33 of 156 against invasive species. AGENDA ITEM # Our Annual General Meeting is held at the Lloyd Watson Centre to provide members an opportunity to vote for our Board of Directors and bylaws changes, additions and modifications.
4 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Harcourt Park’s Bylaws • By-laws guide management practices to protect common lands and manage watersheds with environmental sustainability at the forefront. We oversee and ensure compliant through • Septic Inspection and Improvement Program that resulted in 100% compliance; phosphorus contamination reduction by banning fertilizers; regular water testing and participation in the ‘Love Your Lake Program”. • Ongoing aquatic environment management program aided by Members who are leading fishery biologists, as well as longstanding Invasive Species control regulations • A comprehensive forest management program that includes a plan to deal with the damaging effects of invasive terrestrial species, as well as regulations that restrict the
Page 34 of 156 import of invasive plants into Harcourt Park.
• Proactive security and fire control programs that allows Harcourt Park to deal with AGENDA ITEM # issues before they become problems that require intervention by outside authorities. • More uniquely, we limit the use of motorized boats to 4 larger lakes and banned jet skis entirely from the Park.
5 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Management of Each Director has at least one specific area of responsibility or portfolio: Harcourt Park • Communications Day to day Park management • Environmental Quality oversight is provided by a 12 • Fishery Management member volunteer elected Board of • Fire Marshall Directors with staggered terms of 3- • Recreation years. • Resource Management The Executive includes a President, • Roads Vice President, Secretary and • Security Treasurer. • Web-site Management • In addition, Committees advise the Board on various matters: • Corporate Structure Review Committee advises on matters related to our unique structure
Page 35 of 156 • Fishery Committee provides advice regarding fishery
management AGENDA ITEM # • Roads Committees helps direct our road maintenance efforts • Bridge Committee is currently engaged in a review of maintenance of a bridge that is integral in linking the east and west sides of the Park.
6 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Challenges
Climate change is effecting management of our land. • Forests are under attack by invasive species weakening several important native trees. • 45 kms of roads are impacted by more frequent and severely by weather events that cause washouts in spring, summer and fall and severe freezing rain or wet snow events in the winter impact maintenance. • Lakes are impacted by warmer temperatures that
Page 36 of 156 increase the risk of algae blooms and provide a more
receptive environment to invasive aquatic species. AGENDA ITEM # We will need to spend more money on monitoring our lakes and may have to reach out for professional advice to manage the changes.
7 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Imminent Challenge: Straggle Narrows bridge
• Each member leasehold pays an annual fee to cover costs of staff and supplies for our children’s programs, administration, stocking of lakes, social activities, and 4- seasons road maintenance. • The Park has 45 kms of roads maintained by area companies at an annual cost of about $150,000 to $175,000 per year. • Located in the middle of our Park is a bridge between Big and Little Straggle Lakes. This essential bridge connects the east and west sides of Harcourt Park. • The original structure was built in 1960 as part of the expansion of Harcourt Park
Page 37 of 156 and then updated in 1980.
• A 2014 engineer’s inspection recommended full replacement of the bridge by AGENDA ITEM # 2020, a recommendation the Board will take to members at the 2019 AGM.
8 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Developing our Project Plans
• Since our bridge is an integral and essential part of our infrastructure, failure to properly maintain it would expose members to risks. Our plans around this project must ensure that the bridge be adequate to handle a wide range of traffic, currently negatively impacted by weight/load restrictions, from delivery trucks to construction and road maintenance equipment, as well as emergency response vehicles, such as fully loaded fire trucks. • Prefabricated steel bridge that would conform to ALL provincial standards and therefore meet our requirements.
Page 38 of 156 • The cost has been estimated to be $200,000-$250,000
• A Request for Proposal (RFP) will be prepared and sent out very shortly. AGENDA ITEM # • A funding plan will also have to be developed by the Board for Members consideration as well.
9 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou...
Harcourt Park: consideration for a unique community member
Harcourt Park is a long term and sizable community within the Municipality with 500 plus households contributing to the economy of the area and contributing $880,000 in Municipal Taxes. As a private entity we look after a number of expenses which are provided to other municipal residents as part of their taxes. As a result, that reduces the immediate burden of demands on the municipality. • All road maintenance at a cost of $150,000-$175,000 annually. • Maintain and manage brush recycling that reduces the use of Municipal Dumps. • Programs that are designed to protect the environment including security and fire protection programs.
In light of the funding of our own infrastructure and services that are otherwise provided to other
Page 39 of 156 residents of Dysart, we would appreciate if Council could consider some financial relief to Harcourt Park Inc and its Members. AGENDA ITEM #
10 9:30 a.m. - Greg Weeks, President and Ed Kennedy, Vice President, Harcou... Page 40 of 156 AGENDA ITEM #
11 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389, 135 Maple Avenue, Mike Iles, Fire Chief Haliburton, Ontario K0M 1S0 [email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Andrea Roberts and Members of Council
From: Mike Iles, Fire Chief
Date: December 3, 2018
Re: November 2018 Report
Recommendation: For information.
Emergency Response: Medical Assist 9 Accident 3 Snowmobile accident 0 Grass fire 0 Structure fire 1 Chimney fire 0 Vehicle fire 0 Fire complaints 1 Hydro Line 0 Other 1 Smoke alarm 3 CO alarm 0 TOTAL 18
The Fire Department responded to 18 calls in November.
Notes: The department performed three inspections, one vulnerable occupancy fire drill and two public education engagements.
Calls for Nov 2017: 25 Calls for YTD 2017: 291 Calls for YTD 2018: 333
Fire Department Report - November 2018. Page 41 of 156 AGENDA ITEM #
BUILDING PERMIT REPORT TO NOVEMBER 30, 2018 Number Number Permits Value for Major Minor Permits to for Month Month Residential Commercial Residential Date Value to Date January 2016 14 1,383,000 3 1 10 14 1,383,000 2017 10 1,995,000 4 1 5 10 1,995,000 2018 11 4,370,000 6 2 3 11 4,370,000
February 2016 9 2,500,000 2 2 5 23 3,883,000 2017 11 463,000 1 4 6 21 2,458,000 2018 17 3,782,000 6 5 6 28 8,152,000
March 2016 16 3,348,000 5 2 9 39 7,231,000 2017 26 3,022,000 14 2 10 47 5,480,000 2018 18 3,879,000 11 0 7 46 12,031,000
April 2016 25 3,687,000 6 1 18 64 10,918,000 2017 26 4,075,000 9 3 14 73 9,555,000 2018 18 2,557,000 7 0 11 64 14,588,000
May 2016 37 3,499,000 16 1 20 101 14,417,000 2017 44 7,805,000 19 0 25 117 17,360,000 2018 55 8,860,000 29 1 25 119 23,448,000
June 2016 44 5,742,000 19 1 24 145 20,159,000 2017 39 3,890,000 13 7 19 156 21,250,000 2018 51 9,005,000 21 2 28 170 32,453,000
July 2016 35 5,438,000 11 24 180 25,597,000 2017 36 6,025,900 16 7 13 192 27,275,900 2018 45 5,684,000 18 2 25 215 38,137,000
August 2016 53 5,083,400 15 8 30 233 30,680,400 2017 33 3,031,000 11 5 17 225 30,306,900 2018 32 5,635,000 18 2 12 247 43,772,000
September 2016 55 5,075,000 12 4 39 288 35,755,400 2017 46 6,081,500 18 1 27 271 36,388,400 2018 41 5,284,000 21 1 19 288 49,056,000
October 2016 30 4,254,000 11 19 318 40,009,400 2017 39 6,026,000 16 3 20 310 42,414,400 2018 35 4,142,000 13 3 19 323 53,198,000
November 2016 26 6,520,000 6 1 19 344 46,529,400 2017 22 4,993,000 10 0 12 332 47,407,400 2018 23 2,052,000 9 4 10 346 55,250,000
December 2016 11 1,498,000 4 7 355 48,027,400 2017 12 1,765,000 6 1 5 344 49,172,400 2018 346 55,250,000
Fire Department Report - November 2018. Page 42 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
To: Mayor Roberts and Dysart et al Council
From: Andrew Wilbee, Manager of Parks and Recreation
Date: December 12, 2018
Subject: Parks and Recreation Department Operational Update
Recommendation: For information.
Background: Parks
The Rotary Club of Haliburton in partnership with Dysart et al is going forward with the purchase of a lightly used steel hockey board system which will be located on the old skate parks cement pad. It will be maintained by parks staff for ice hockey in the winter months and for ball hockey in the summer.
Arena
Some good news, as of November 30th 2018, the arenas revenue has exceeded our budget and we still have a month remaining of revenue.
Building Maintenance
Community Living: After the reoccurring water issues in the basement of Community Living, with the assistance of Blair Sand and Gravel and James Baldry Contracting, staff have repaired and resealed the foundation. There is still minor Landscaping to be completed in the spring.
Medical Centre: The Medical Centre’s front entrance floor tile and grate is scheduled to be repaired on the Weekends of January 19th and January 26th.
Budget: Community Living was not budgeted for as it was an emergency repair.
Parks and Recreation Operational Report. Page 43 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Andrea Mueller, Recreation Program Coordinator
Date: December 11, 2018
Re: Recreation Programs Update
Recommendation: Staff recommend that Council include new fees for equipment associated with park rentals in the 2019 Fee By-law.
Background: In the past, Event Organizers were only charged a $250 damage deposit for the use of the park. Also, there were no fees associated with equipment supplied by the municipality such as additional garbage cans, the table and chairs trailer and any additional cleaning or work required at the park.
Suggested changes to fees:
- Increase the damage deposit to $500
- Tables and Chairs trailer $125
- Garbage Cans/Recycling Bins $2.00 (doesn’t include disposing of garbage)
- Pylons $2.00
- Barricades $5.00
Summary: Park Use Agreement
The paper version of the Park Use Agreement will not be necessary once the Perfect Mind Software goes live in January. Instead, event organizers will be required to complete their request to use municipal parks, roads or sidewalks online.
The components of the Park Use Agreement will be there; however, organizers will read through a questionnaire in which they must answer specific questions or check boxes showing that they have read and understood their roles and responsibilities as event organizers. At the January Council meeting, staff will be able to demonstrate a park booking through the Perfect Mind software (at present, staff are undergoing testing with the software and are unable to pull up a sample agreement).
Recreation Programming Update. Page 44 of 156 AGENDA ITEM #
Some changes to the agreement are:
- The Parks Department will not rent out additional portable toilets for events based on the guidelines included in the agreement.
- Event organizers must check that they understand the following sentences: “It is the event organizers responsibility to set up a maintenance schedule to clean, monitor and replenish supplies of all washrooms in the park during an event. Public privies will be kept open to be used by the event organizers, but must also be maintained by the event organizers.” (public privies will count towards toilet count requirement)
- Event organizers must agree to be responsible for the removal of garbage and recycling from the event (both during and after the event). They must also agree to provide both recycling and garbage options. Failure to do so, will result in a $25/hour fee per staff member required.
- Requests to use the park for summer events must be received no later than April 30 of the year. These requests must also include a map outlining the layout of the event.
- Event organizers must provide staff with all the required documentation no less than 3 weeks in advance of the event (Insurance certificate naming the municipality as additionally insured, SOP papers, forms from the Health Unit etc.). Failure to do so, can result in their event being cancelled.
Staff recommend that the Events and Recreation Committee consider implementing the following changes for the 2020 event year:
- Fees for park use based on the type of usage. i.e. for profit/private enterprise event vs. non-profit event
- Dedicated staff to perform a pre and post park inspection with event organizers.
- Event organizers are not permitted to sell or give away one-time use plastic bottles (i.e. water, Gatorade, juice, pop, etc). They must provide alternative sources of hydration. (this may not be possible until we have water refill stations available for public use as an alternative).
Perfect Mind Software
The Global Admin is in the testing phase right now and will train staff on January 7 and 9 for use of the program.
Frost Festival 2019
Planning for the Frost Festival is well underway and it is shaping up to have activities to attract a variety of people. As always, volunteers are always needed. The next meeting will be on Tuesday, January 8 at 10:00 am.
Financial Implications: The increased Park Use fees will help with the maintenance and upkeep of the park.
Recreation Programming Update. Page 45 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Kate Butler, Director of the Haliburton Highlands Museum
Date: December 11th, 2018
Re: Haliburton Highlands Museum Report
Recommendation: For Information Purposes
Activities:
Museum Events and Programming: This has already been a busy month for museum programming with our reading of A Christmas Carol, presented in partnership with Highlands Little Theatre and St. George’s. In addition to twelve readers, the show featured a 36 member choir under the direction of Bill Gliddon. In the spirit of the season, we will be taking the show on the road later this month to some of the long-term care homes in the community.
Our snowshoe loan program in partnership with Dysart Recreation is well underway with the over six kilometres of trail being well-used. The park is also busy with skiers and tobogganers.
Plans are well underway for winter and spring 2019 programming which will include the return of some well-established favourite programs, as well as the addition of new ones. Coming up in 2019, we’ll be hosting a new playwrights’ course, in partnership with Rural Rogues Productions, some new collaborative programming with Dysart Recreation, a return of Ron Lofthouse’s popular beekeeping workshops and of course, our March Break Maple Fest program!
We’re also excited to be bringing some outreach programming to our local schools this month.
Promotion and Media: The Director continues to write monthly for the Echo and appear at least weekly on Canoe FM Radio. Our local newspapers and radio stations provide amazing promotion and coverage of our events and programs.
Museum Director's Report. Page 46 of 156 AGENDA ITEM #
Attendance:
January 2017: 348 January 2018: 375
February 2017: 282 February 2018: 291
March 2017: 1034 March 2018: 1202
April 2017: 364 April 2018: 397
May 2017: 312 May 2018: 502
June 2017: 408 June 2018: 567
July 2017: 2340 July 2018: 2442
August 2017: 2245 August 2018: 2378
September 2017: 1168 September 2018: 1198
October 2017: 795 October 2018: 874
November 2017: 402 November 2018: 437
Museum Director's Report. Page 47 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389, Tamara J. Wilbee – C.A.O. 135 Maple Avenue,
Haliburton, Ontario K0M 1S0 [email protected]
www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Jeff Sisson Operations Manager
Date: December 11, 2018
Re: Roads Department Update
Summary: For information.
Winter Maintenance
After an Early and busy start in November we are continuing to plow or sand almost daily. So far the equipment is working well and doing its job with just a few minor repairs including a driveshaft in one of the large trucks, a new Honda engine on one of the small truck sanders. The plow truck doing West Shore road required a heavy tow truck Monday December 3rd after it slid down the soap pond hill following the rain that occurred that prior weekend. The operator was not injured and no damage was done to the truck and it continued on to finish its route after.
The break in winter weather this week has allowed us to catch up on truck and road maintenance and given some much needed relief to
Financial Implications: As per Budget.
.
Roads Department Update. Page 48 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Rob Camelon, Director of Public Works
Date: December 12, 2018
Re: Pre-approval for a Tandem Axle Dump Truck with Snow Plow Equipment
Recommendation: Be it resolved that Council authorize staff to issue a Request For Tender for a new tandem axle dump truck with snow plow equipment for delivery in January 2020;
And further that the purchase price of the new tandem axle dump truck with snow plow equipment be included in the 2020 budget.
Background: The Municipalities’ Tangible Capital Asset Policy states that operating equipment have an estimated useful life of ten years. Staff are finding that after approximately eight years maintenance costs begin to increase, leading to increased down time and decreased revenues generated by the equipment. Timeline for equipment replacement and disposal will be dealt with more in- depth in conjunction with new Asset Management Plan, scheduled for implementation in 2019.
Summary: Council pre-approved the acquisition of two heavy duty trucks this year – one Freightliner truck for delivery in 2018 and assigned to the Kennisis Lake area for winter maintenance (initial estimated delivery September 2018) and one International truck for delivery in January 2019 for a scheduled replacement. It’s hopeful both trucks will arrive in January. Delays for this type of equipment can be attributed to record sales in 2018 leading to backlogs of varying degrees dependent on manufacturer.
Financial: Staff are estimating a 10% increase in price over the 2018 price.
$ 270,000 for a new truck with snow plow equipment drawn from the development reserve in 2020
$ 20,000 proceeds of sale of surplus truck in 2020 to be contributed to the development reserve
Attachments: None.
Page 1 of 1
Pre-approval for a Tandem Axle Dump Truck with Snow Plow Equipment. Page 49 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389, 135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0 [email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Rob Camelon, Director of Public Works
Date: December 11, 2018
Re: Request For Additional Snowplowing – Bowen Road
Recommendation: For discussion and direction from Council.
Background: A request was sent to staff asking for the northern junction of Bowen Road to be plowed throughout the winter. It is staff’s understanding that the portion of road in question was once plowed by the Municipality, however several years ago, at the request of Bowen Road residents, it was removed from the snow plow route and allowed to accumulate snow depths in an attempt to limit access to houses located there.
Summary: Staff are deferring the decision to restore the level of service at the Bowen Road northerly junction to Council. Staff’s concern is to ensure that the residents of the road were made aware of the request, and that Council is satisfied that the majority of residents are in favour of the additional service. The section is 150 meters in length and would not significantly affect the snow plow route.
Financial: There are no anticipated costs associated with this request.
Attachments: Email request for additional snow plowing dated December 4, 2018 Map
Page 1 of 1
Request for Additional Snowplowing - Bowen Road. Page 50 of 156 AGENDA ITEM #
Cheryl Coulson
From: Irene Odell < Sent: Sunday, December 09,20L8 4:00 PM To: Rob Camelon; Walt McKechnie Cc: ieff Sisson; Cheryl Coulson Subject: Re: Bowen Road
Hi Rob, Walt, I have a petition with the signature of the three permanent residents most impacted by the road not being ploughed plus I was able to get the signatures of two seasonal residents that were here this weekend.
Do I need to attend the council meet¡ng or will Walt represent the request as our councillor? Do I need to bring the petition in or can I send an electronic picture to you?
Thanks, lrene
> On Dec 4,20t8, at 8:03 AM, Rob Camelon
> lrene
> The next Council meeting is on December 17th. ln the meantime, private residents are asked not to plow municipal roads due to liability issues should there be an accident on that stretch.
> Regards
> -----Original Message----- > From: lrene Odell [mailto: _ ] > Sent:Tuesday, December 04,2OI8 7:59 AM > To: Rob Camelon
> Hi Rob, > Please do not place a barricade at the end of the road. Given that it is not being ploughed by the road department, some of the neighbors have taken up ploughing it on their own and would prefer to keep it open. I would not be able to get signatures from the property owners who are summer residents but I could obtain signatures from those who do use their places in the winter. When is the next councíl meeting? > lrene
>> On Dec 4, 2018, at 6:26 AM, Rob Camelon
>> Good Morning lrene
>> The portion you are referring to is maintained in the summer only, and it is my understanding that it is not plowed in the winter at the request of residents of the road years ago. Although not required, I will ask our roads department to place a barricade at the Haliburton Lake Rd end until such time as the snowbanks are high enough to deter any traffic from entering from that end.
L
Request for Additional Snowplowing - Bowen Road. Page 51 of 156 AGENDA ITEM #
>> lf you wish to pursue winter maintenance on the small portion of Bowen Rd it would require approvalfrom Council. lt would be my recommendation that the majority of property owners along Bowen Rd are in favour via petition pr¡or to any winter maintenance commencing.
>> Please advise if you wish to have this issue brought up at the next Council meeting- I would need confirmation from you no later than December 10th in order to make the agenda.
>> Regards >> Rob
>> -----Origi na I Message----- >> From: lrene Odell [mailto: >> Sent: Wednesday, November 28,2OI81-:20 PM >> To: Rob Camelon
>> Good morning Rob. My name is lrene Odell and I live on Bowen Road at the top of Haliburton Lake Road, I am writing about the snowplowing on our road. Bowen is actually a crescent and currently only the far end of the crescent entrance from the main road is ploughed. Would it be possible for the other entrance to also be ploughed? >> There are three full time residents that live on Bowen and we all reside at the entrance that is not ploughed. For our convenience and for the safety of visitors who are not aware that the road is not maintained in the winter could this entrancealsobeploughed? lfthisisnotviable,canyoupleasepostasignindicatingthattheroadisnotmaintainedin the winter to stop people from turning on to it? My number is if you want to chat about this. >> Thank you, lrene Odell
2
Request for Additional Snowplowing - Bowen Road. Page 52 of 156 AGENDA ITEM #
Request for Additional Snowplowing - Bowen Road. Page 53 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389, 135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0 [email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Rob Camelon, Director of Public Works
Date: December 11, 2018
Re: Request For Additional Snowplowing – Kennaway Road
Recommendation: Be it resolved that Council defer the decision to provide additional snowplowing on Kennaway Road until staff can assess the request in greater detail in 2019.
Background: The Haliburton Scout Reserve has asked that the Municipality plow Kennaway Road in as far as their gate to the camp. Currently Kennaway Road is plowed as far as Inkinen Trail, approximately 4.6 km east of Highway 118. The camp gate is approximately 5 km past Inkinen Trail.
Summary: The Municipality typically sets its plow routes in September of each year. This allows staff to assess any additional requests to ensure that:
The road is wide enough to accommodate snowplows Road grades are acceptable (less than 12%) Sufficient space for plows to turnaround
Another consideration is that the road is currently used as part of the Ontario Federation of Snowmobile Clubs trail network, which is maintained by the Paudash Trail Blazers Club. It’s unclear how, or if, additional winter maintenance would impact road users either on snowmobiles or cars.
The extra plowing could add 0.5 to 2 hours to the route depending on amount of sand required on any given day.
Financial: Potential additional cost of approximately $100 per day for overtime and equipment dependent on weather.
Attachments: Email request from Haliburton Scout Reserve dated December 5, 2018 Map
Page 1 of 1
Request for Additional Snowplowing - Kennaway Road. Page 54 of 156 AGENDA ITEM #
Cheryl Coulson
From: Graham Molenhuis
Rob
Thanks for your consideration. An opportunity for a partnership with an army unit has just come together within the last week that would be greatly beneficial to the safe and effective operation of the camp. That is the reason for the request coming so late. I understand where you are coming from making sure the road is safe for your operators and actually able to be cleared before it is covered. Please do bring this up with the council. If it is deferred as you recommend, I will be making the same request next season in the proper time. Can you look into those agreements with the associated snowmobile groups and let me know how they would effect us looking at other options to get into the camp for this season please?
Thanks again
Graham
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From: Rob Camelon
Good Morning Graham
Our plow routes are typically established in September, which gives us time to evaluate any potential additional snowplowing before the roads are covered with snow. I will bring your request to Council next week, however, I will be recommending that a decision on the additional service be deferred until next year. Our inspection of the road will ensure the road is wide enough, has appropriate grades and sufficient turnaround space at your gates. I believe the road forms part of the snowmobile network as well, so we would need to make sure we are not in violation of any agreements and that there is no conflict with cars and groomers/snowmobiles.
Regards Rob
From: Graham Molenhuis [mailto:[email protected]] Sent: Wednesday, December 05, 2018 10:43 AM To: Rob Camelon
Hello Mr. Rob Camelon
I work as the ranger for Scouts Canada at the Haliburton Scout Reserve. The camp is located at 3161 Kennaway road. We are looking to start accessing the property during the winter months. The plow currently stops at the Inkinen trail on Kennaway. Is it possible to get your crews to go down a little further with the plow to our camp gates?
1
Request for Additional Snowplowing - Kennaway Road. Page 55 of 156 AGENDA ITEM #
Thank you
Graham Molenhuis Camp Ranger Haliburton Scout Reserve
2
Request for Additional Snowplowing - Kennaway Road. Page 56 of 156 AGENDA ITEM #
Request for Additional Snowplowing - Kennaway Road. Page 57 of 156 AGENDA ITEM #
THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE
BY-LAW NO. 2018-84
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A WINTER MAINTENANCE SERVICES AGREEMENT WITH THE COUNTY OF HALIBURTON
WHEREAS, the Corporation of the County of Haliburton proposes to obtain winter maintenance services for County Road No. 19, also known as the Harburn Road;
AND WHEREAS, the Corporation of the United Townships of Dysart et al proposes to obtain winter maintenance services for the municipal roads known as Sir Sam’s Road, Liswood Road and Highland Street;
AND WHEREAS, the parties hereto propose to provide the required services each for the other.
NOW THEREFORE, the Council of the Corporation of the United Townships of Dysart et al enacts as follows:
1. That the Corporation of the United Townships of Dysart et al enter into an agreement with the Corporation of the County of Haliburton for the purpose of providing winter maintenance services to County Road No. 19, also known as the Harburn Road, and for the purpose of receiving winter maintenance services for the municipal roads known as Sir Sam’s Road, Liswood Road and Highland Street substantially in the form of Schedule “A” attached hereto and forming part of this by-law.
2. That the Mayor and the Clerk are hereby authorized to execute the said agreement.
3. That By-law No. 2018-60 be and is hereby repealed.
READ a first, second and third time, passed, signed and the Corporate Seal attached hereto this 17th day of December, 2018.
MAYOR: Andrea Roberts
CLERK: Cheryl Coulson
By-law No. 2018-84 - Being a By-law to Authorize the Execution of a Wint... Page 58 of 156 AGENDA ITEM #
THIS AGREEMENT made this ______day of ______, 20____
between The Corporation of the County of Haliburton hereinafter referred to as the “County” of the first part; and The Corporation of the Municipality of Dysart et al hereinafter referred to as the “Municipality” of the second part;
WHEREAS the County proposes to obtain winter maintenance services on County Road Number Nineteen, also known as Harburn Road;
AND WHEREAS the Municipality proposes to obtain winter maintenance services on Sir Sam’s Road, Liswood Road and Highland Street;
AND WHEREAS the parties hereto propose to provide the required services each for the other;
NOW THEREFORE THIS AGREEMENT WITNESSES THAT the parties mutually agree as follows:
1. That the Municipality shall provide winter maintenance services on Harburn Road and the County shall provide winter maintenance services on Sir Sam’s Road, Liswood Rd and Highland Street, from November 1st to April 15th in accordance with Schedule ‘A’ (Location or Work) and Schedule ‘B’ (Fee Schedule) attached hereto, specifically described as snow plowing, application of sand and/or salt and winter patrolling. All activities shall adhere to standards defined in Ontario Regulation 239/02 as amended. 2. That the County shall reimburse the Municipality and the Municipality shall reimburse the County at the rates calculated in accordance with the information contained in Schedule ‘B’ attached hereto. 3. That the Municipality shall invoice the County and the County shall invoice the Municipality on a monthly basis. It is understood that the amounts so invoiced may be compiled and published together with the amounts invoiced pursuant to other similar Agreements entered into with the County. 4. That either party will provide copies of diary entries or log sheets indicating road conditions, weather, maintenance responses etc. relating to the work carried out under this Agreement on certain dates. 5. That this Agreement may be terminated by either party upon the provision of six months written notice and that the terms of this Agreement must be reviewed and renewed annually by the parties or more often at the request of either of the parties. 6. The County and the Municipality shall maintain, in full force and effect, general liability insurance at all times of at least five million dollars ($5,000,000.00). The County shall name the Municipality and the Municipality shall name the County as additional insured on each other’s general insurance policies at all times and throughout the term of this Agreement. The County agrees to indemnify and save harmless the Municipality and the Municipality agrees to indemnify and save harmless the County from and against any and all claims, actions, causes of action, losses, injuries, costs, expenses, including legal expenses, howsoever styled, attributed to each other’s negligence in performing the services required under this Agreement at all times and throughout the term of this Agreement. 7. Upon request the parties agree to provide the other party with proof of the insurance required under this Agreement.
Signed for by the County of Haliburton Signed for by the Municipality of Dysart et al
______Liz Danielsen, Warden Andrea Roberts, Mayor
______Michael Rutter, C.A.O./Clerk Chery Coulson, Clerk
By-law No. 2018-84 - Being a By-law to Authorize the Execution of a Wint... Page 59 of 156 AGENDA ITEM #
Schedule ‘A’ Location of Work
Road Desired Road From To Classification Surface (O.Reg 239/02) Condition
County Road 19 Snow Highway 118 Tattersal Rd 4 (Harburn Road) Packed County Road 19 Snow Tattersal Rd Hodgson Rd 5 (Harburn Road) Packed County Road 14 Snow Sir Sam’s Rd Liswood Rd 5 (Haliburton Lake Rd) Packed Sir Sam’s Ski Snow Liswood Rd Sir Sam’s Rd Area Parking 5 Packed Lot County Road 21 / Highland Street Maple Avenue 3 Bare County Road 1
Schedule ‘B’ Fee Schedule
Dysart Charges: Rates are based on Truck and Driver $76.82/hr, Plow and Wing $16.50/hr, Sand at $11.91/tonne, Patrolling Rate $42.40 per hour
Harburn Road 18.3 km Plowing only 3hours @ ($76.82/hr + $16.50/hr.) = $279.96/pass Sanding only 3 hours @ ($76.82/hr) = $230.46/pass Sand charged as applied at $11.91/metric tonne ______County Charges: Rates are based on Truck and Driver $77.11/hr, Plow and Wing $16.50/hr, Sand at $13.00/tonne, Untreated Salt at $91.30/tonne, Patrolling Rate $42.40 per hour
Sir Sam’s Road / Liswood Rd 3 km Plowing only 0.5 hours @ ($77.11/hr + $16.50/hr) = $46.80/pass Sanding/Salting only 0.5 hours @ $77.11/hr = $38.56/pass Sand charged as applied at $13.00/tonne Untreated salt charges as applied at $91.30/tonne
Highland Street 1 km Plowing only 0.2 hours @ = ($77.11/hr + $16.50/hr) = $18.72/pass Sanding/Salting only 0.2 hours @ ($77.11/hr) = $15.42/pass Sand charged as applied at $13.00/tonne Untreated Salt charged as applied at $84.29/tonne
NOTES: Number of passes invoiced shall be prorated to reflect partial and shared use trips. Responses which require equipment or significant additional manpower shall be carried out with agreement between both parties. Where such work is carried out by either the County or the Municipality, the work will be invoiced on the basis of standard equipment rates and actual cost of employee wages and benefits.
By-law No. 2018-84 - Being a By-law to Authorize the Execution of a Wint... Page 60 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Rob Camelon, Director of Public Works
Date: December 12, 2018
Re: Landfill Cover, Compaction & Maintenance Services Request For Proposals
Recommendation: Be it resolved that Council authorize staff to issue Request For Proposals for Landfill Cover, Compaction & Maintenance Services at the Haliburton, West Guilford, Kennisis Lake and Haliburton Lake landfill sites for the term April 1st, 2019 – December 31st, 2020.
Background: The Municipality has contracted out the maintenance of its landfill sites for several years. Four of the sites (Haliburton, West Guilford, Kennisis Lake and Haliburton) have contracts ending March 31, 2019; Harcourt is the exception, which is assigned until April 1st, 2020.
Summary: It is advantageous to have proposals returned early in the year to form part of the budget discussion process. Staff recommend realigning the contract dates to coincide with the start and end of the calendar year (January 1st – December 31st).
Financial Implications: Costs will be included in the 2019 budget.
Attachments: None.
Page 1 of 1
Landfill Cover, Compaction & Maintenance Services Request for Proposals. Page 61 of 156 AGENDA ITEM #
BUILDING PERMIT REPORT TO NOVEMBER 30, 2018 Number Number Permits Value for Major Minor Permits to for Month Month Residential Commercial Residential Date Value to Date January 2016 14 1,383,000 3 1 10 14 1,383,000 2017 10 1,995,000 4 1 5 10 1,995,000 2018 11 4,370,000 6 2 3 11 4,370,000
February 2016 9 2,500,000 2 2 5 23 3,883,000 2017 11 463,000 1 4 6 21 2,458,000 2018 17 3,782,000 6 5 6 28 8,152,000
March 2016 16 3,348,000 5 2 9 39 7,231,000 2017 26 3,022,000 14 2 10 47 5,480,000 2018 18 3,879,000 11 0 7 46 12,031,000
April 2016 25 3,687,000 6 1 18 64 10,918,000 2017 26 4,075,000 9 3 14 73 9,555,000 2018 18 2,557,000 7 0 11 64 14,588,000
May 2016 37 3,499,000 16 1 20 101 14,417,000 2017 44 7,805,000 19 0 25 117 17,360,000 2018 55 8,860,000 29 1 25 119 23,448,000
June 2016 44 5,742,000 19 1 24 145 20,159,000 2017 39 3,890,000 13 7 19 156 21,250,000 2018 51 9,005,000 21 2 28 170 32,453,000
July 2016 35 5,438,000 11 24 180 25,597,000 2017 36 6,025,900 16 7 13 192 27,275,900 2018 45 5,684,000 18 2 25 215 38,137,000
August 2016 53 5,083,400 15 8 30 233 30,680,400 2017 33 3,031,000 11 5 17 225 30,306,900 2018 32 5,635,000 18 2 12 247 43,772,000
September 2016 55 5,075,000 12 4 39 288 35,755,400 2017 46 6,081,500 18 1 27 271 36,388,400 2018 41 5,284,000 21 1 19 288 49,056,000
October 2016 30 4,254,000 11 19 318 40,009,400 2017 39 6,026,000 16 3 20 310 42,414,400 2018 35 4,142,000 13 3 19 323 53,198,000
November 2016 26 6,520,000 6 1 19 344 46,529,400 2017 22 4,993,000 10 0 12 332 47,407,400 2018 23 2,052,000 9 4 10 346 55,250,000
December 2016 11 1,498,000 4 7 355 48,027,400 2017 12 1,765,000 6 1 5 344 49,172,400 2018 346 55,250,000
Building Permit Report - November 2018. Page 62 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Kristen Boylan MLEO Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Kristen Boylan, Municipal Law Enforcement Officer
Date: December 06, 2018
Re: November 2018 By-law Report
Animal Control: There were no dogs admitted to the Municipal Pound in November. Two dog complaints were registered with the Bylaw Department this past month. In one case it was a repeat offence and charges may be laid moving forward as warnings have proved ineffective. The other was a dog barking complaint and is currently under investigation.
(2018) (2017) Parking Statistics: Medical Centre Gate Revenue - $ 4,845.00 $ 3,755.00 Pay & Display Revenue Deposited - $ 396.75 $ 333.35 Parking Meter Revenue Deposited - $ 302.85 $ 326.95 TOTAL - $ 5,544.60 $ 4,415.30
Parking Infraction Notices Issued - 24 18 - Pay & Display or Parking Meter Infractions 1 - Disabled Parking Infractions 5 - Other Parking Infractions
Amount of paid parking tickets for this reporting period - $167.00 Amount of paid parking tickets received through Court – n/a
*The 5 pay and display units on Highland Street and in-town parking meters were covered as of November 12, 2018 to promote holiday shopping*
Parking Matters: Complaints have been received regarding vehicles parking downtown in the covered spaces remaining there all day. It appears that some owners and/or staff continually park in front of their businesses. In an effort to educate, the Bylaw Department contacted local radio stations, newspapers, the BIA, social media and posted on the Municipal website advising that the 2 hour maximum parking timeline remains in effect. This is while in a paid space regardless to if the parking units are covered or not. Parking patrols have warranted warning notices being placed on vehicles that continue to park in excess on the time limit. This approach seems to be working in most
By-law Department Report - November 2018. Page 63 of 156 AGENDA ITEM #
cases. People that continue to take advantage of the parking will be issued a parking infraction notice in an attempt to deterring repeat offences. The covering of the paid spaces is done annually as a courtesy to promote holiday shopping downtown as first requested by the Haliburton BIA and granted by Council.
Property Standard & Two new property standard complaints have been received and two Zoning Violations: open cases are nearing completion. The Bylaw Department continues to monitor progress and aims for compliance prior to enforcement. In most cases this approach has proved successful. There were two zoning complaints received this month stemming from full time cottage rentals being advertised on the Airbnb platform. Both property owners appear to be renting out of their residences zoned as either seasonal or waterfront properties. To date the Municipality does not have a short term rental bylaw and as it stands the zoning bylaw does not prohibit renting out a residence.
Noise Complaints: The By-law Department received one noise complaint this past month and the matter is being investigated. Of the two outstanding noise complaints received last month one has ceased operation of the generator meeting compliance and the other has been granted an extended timeline due to issues beyond the property owner’s control. They are working with the bylaw department and are aiming to cease use of the generator on or before December 17, 2018.
Lottery Licences: The By-law Department issued 4 new lottery licences this past month and continues to review final lottery licence reports as they are received.
Sign By-law & Business The Bylaw Department received two sign permit applications last month and Licencing: only one permit was issued. There were also two transient trader licences received which again only one met the requirements and was licenced. The By-law Department continues to remove illegal signs throughout the Municipality as time permits.
Water Testing: The raw water sources at the 13 owned Municipal buildings are tested on the first Tuesday of each month by the By-law Department. The readings have all come back to date as satisfactory.
Health and Safety: The By-law Officer is the Health and Safety person for the Municipal Office located at 135 Maple Ave. A complete check of the building and safety equipment is performed the first Wednesday of each month. If any councillor has any concerns regarding the building or equipment please advise the officer by email or letter.
By-law Department Report - November 2018. Page 64 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Tammy Wilson– Planning Administrative Clerk
Date: December 5, 2018
Re: Road Closing By-law 2018-79 Allen Lake Adjacent to the Lands of Harcourt Park Inc. (Tenant: Alvey) Roll Nos.: 030-000-37400-4340 Geographic Township of Harcourt
Recommendation: Be it resolved that By-law 2018-79, which is a by-law to stop up, close and convey a portion of the original shore road allowances in front of Lot 1, Concession 8, in the geographic Township of Harcourt, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto.
Background: Mr. and Mrs. Alvey (Harcourt Park Inc.) have made application to purchase the shore road allowance in front of their property on Allen Lake.
The notice and circulation requirements for the application are complete and no specific concerns have been identified.
Summary: Staff recommend approval of road closing By-law 2018-79.
Financial Implications: The purchase price of the shore road allowances was set by the standard Municipal policy for the sale of shore road allowances.
Attachments: By-law 2018-79, Key Map and Site Plan.
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THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE
BY-LAW NO. 2018 – 79
BEING A BY-LAW TO CLOSE, STOP UP AND CONVEY PART OF THE ORIGINAL SHORE ROAD ALLOWANCE IN FRONT OF LOT 1, CONCESSION 8 IN THE GEOGRAPHIC TOWNSHIP OF HARCOURT, NOW IN THE UNITED TOWNSHIPS OF DYSART ET AL, IN THE COUNTY OF HALIBURTON
WHEREAS Section 26 of the Municipal Act, 2001, S.O. 2001, c. 25, defines an original shore road allowance as a public highway.
AND WHEREAS Section 27 of the Municipal Act, 2001, S.O. 2001, c. 25, authorizes the Council of a Municipality to pass by-laws with respect to a highway over which it has jurisdiction.
AND WHEREAS the Council of the Corporation of the United Townships of Dysart et al is the owner of part of the original shore road allowance in front of Lot 1, Concession 8, in the geographic Township of Harcourt, now in the United Townships of Dysart et al, in the County of Haliburton.
AND WHEREAS the Council of the Corporation of the United Townships of Dysart et al has declared part of the original shore road allowance in front of Lot 1, Concession 8, further described as Part 1 on Plan 19R-10180 to be surplus.
AND WHEREAS Council of the Corporation of the United Townships of Dysart et al has agreed to convey said Parts 1, Plan 19R 10180 to the adjoining property owner.
AND WHEREAS it is deemed expedient in the interest of the Corporation of the United Townships of Dysart et al to close, stop up and convey the said Part 1 on Plan 19R-10180 to the adjoining property owner and effect the conveyances anticipated herein.
AND WHEREAS notice was provided to the County of Haliburton of the intention to pass the within By-law.
AND WHEREAS no person will be deprived of the means of ingress and/or egress to and from his lands or place of residence if the said road allowance is stopped up and closed.
AND WHEREAS the Council of the Corporation of the United Townships of Dysart et al has heard in person or by his solicitor or agent, all persons claiming that their land will be prejudicially affected by this By-law and who have applied to be heard.
…2/
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-2-
NOW THEREFORE the Council of the Corporation of the United Townships of Dysart et al enacts as follows:
1. That upon and after passage of this By-law, all that portion of the original shore road allowance in front of Lot 1, Concession 8, further described as Part 1, Plan 19R-10180 a plan of survey prepared by Greg Bishop Surveying And Consulting Ltd., being available for inspection in the office of the Municipal Planner of the United Townships of Dysart et al, is stopped up and closed. 2. That Part 1 on Plan 19R-10180 hereinbefore described and closed will be conveyed for addition to the lands described in PIN 39160 0125. 3. That the Council of the Corporation of the United Townships of Dysart et al sets the sale price for Part 1 on Plan 19R-10180 at $1100.00 in accordance with the Municipality’s standard policy for the sale of road allowances. 4. That the closure and conveyance of Part 1, Plan 19R-10180 shall in no way be deemed to permit, endorse or condone the encroachment of any buildings or structures into the applicable water setback, unless the said encroachment complies to the provisions of By-law 2005-120, as amended from time to time. The provisions of By-law 2005-120, as amended will be strictly applied and enforced.
5. That the Mayor and the Clerk are hereby authorized to sign or execute such deeds or other documents as may be necessary to effect the conveyance of the said Lot 1 on Plan 19R-10180.
READ a first, second and third time and finally passed, signed and the Corporate Seal attached thereto this 17th day of December, 2018.
Mayor: Andrea Roberts
Clerk: Cheryl Coulson
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KEY MAP Application to Purchase Shore Road Allowance In Front of Lot 8, Concession 1 Adjacent to the Lands of AlveyLOT 35, CON 9 µ Township of Harcourt
030-000-37400-4340
LOT 2, CON 8
r
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a r
C LOT 1, CON 8 n
e
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G o ld fi nc h Ln
LOT 35, CON 8 r C e b e o h P Subject Lands
n L s Allen Lake lu ry o C
LOT 34, CON 8 r D ke La n LOT 2, CON 7 lle A
Date: 8/23/2018 DISCLAIMER: This map is for planning reference purposes only and is not a survey of properties. No representation is made or warranty given as to its content. User assumes all risk of use. The Municipality of Dysart et al assumes no responsibility for any loss resulting from such use. This publication may not be reproduced in any form, in part or in whole, without written permission. A LOT 1, CON 7 LOT 35, CON 7 l LOT 34, CON 7 le BASE DATA SOURCE: QUEEN'S PRINTER OF ONTARnIO Use of this data does not constitute an endorsement by MNR Lor the Ontario Government. a k 0 30 60 120 180 240 e D Metersr
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Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Tammy Wilson – Planning Administrative Clerk
Date: December 11, 2018
Re: Road Closing By-law 2018-80 and Deeming By-law 2018-81 Convey Part of the Original Shore Road Allowance In front of Lots 21 and 22, Concession 8 Percy Lake Adjacent to the Lands of Skinner Roll No.: 050-000-01466 Geographic Township of Harburn
Recommendation: Be it resolved that By-law 2018-80 which is a By-law, to convey a portion of the original shore road allowance in front of Lots 21 and 22, Concession 8, in the geographic Township of Harburn, and to Authorize the Execution of an Agreement Confirming that Part 1, Plan 19R-10132 and Lot 3, Plan 19M-11 are to be considered one lot and are not to be sold separately. Be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. By-law 2018-70 is hereby rescinded.
Be it resolved that By-law 2018-81, which is a by-law to deem Lot 3, Registered Plan 19M-11, in the Township of Harburn not to be within a plan of subdivision for the purpose of Section 50(3) of the Planning Act R.S.O. 1990, c.P.13, as amended be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. This By-law is intended to allow Lot 3, Registered Plan No. 19M-11 to merge with the road allowance which has been closed and conveyed pursuant to By-law 2018-55 and 2018-81. By-law 2018- 71 is hereby rescinded.
Background: Mr. Wilson has made application on behalf of his clients to purchase a portion of the shore road allowance in front of their property on Percy Lake.
Council passed Road Closing By-law 2018-70 and Deeming By-law 2018-71 at their meeting on November 27th, 2018.
Wording has been added to By-law 2018-80 to authorize an Agreement that confirms that the shore road allowance and subject lands are to be considered one lot.
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By-laws 2018-80 and 2018-81 will recognize the necessary changes and rescind By-laws 2018-70 and 2018-71.
Summary: Staff recommend approval of road closing By-laws 2018-80 and Deeming By-law 2018-81.
Financial Implications: The purchase price of the shore road allowance was set by the standard Municipal policy for the sale of shore road allowances.
Attachments: By-law 2018-80, 2018-10881 Agreement, Key Map and Site Plan.
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THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE
BY-LAW NO. 2018 – 80
BEING A BY-LAW TO CONVEY PART OF THE ORIGINAL SHORE ROAD ALLOWANCE IN FRONT OF LOTS 21 AND 22, CONCESSION 8 AND AUTHORIZE THE EXECUTION OF AN AGREEMENT IN THE GEOGRAPHIC TOWNSHIP OF HARBURN, NOW IN THE UNITED TOWNSHIPS OF DYSART ET AL, IN THE COUNTY OF HALIBURTON
WHEREAS Section 26 of the Municipal Act, 2001, S.O. 2001, c. 25, defines an original shore road allowance as a public highway.
AND WHEREAS Section 27 of the Municipal Act, 2001, S.O. 2001, c. 25, authorizes the Council of a Municipality to pass by-laws with respect to a highway over which it has jurisdiction.
AND WHEREAS the Council of the Corporation of the United Townships of Dysart et al is the owner of part of the original shore road allowance in front of Lots 21 and 22, Concession 8, in the geographic Township of Harburn, now in the United Townships of Dysart et al, in the County of Haliburton.
AND WHEREAS the Council of the Corporation of the United Townships of Dysart et al has declared a portion of the original shore road allowance further described as Part 1 on Plan 19R-10132 to be surplus.
AND WHEREAS Council of the Corporation of the United Townships of Dysart et al has agreed to convey the said Part 1, Plan 19R-10132 for addition to the adjacent lands being described as Lots 21 and 22, Concession 8, and further described in PIN 39153 0427.
AND WHEREAS it is deemed expedient in the interest of the Corporation of the United Townships of Dysart et al to convey the said Part 1 on Plan 19R-10132 to the adjoining property owner and effect the conveyances anticipated herein.
WHEREAS By-law 2018-80 has authorized certain transfers as therein set forth.
AND WHEREAS the said conveyance will result in two separate PIN’s in Land Titles being one for Part 1, Plan 19R-10132 and one for Lot 3, Plan 19M-11.
AND WHEREAS it is the intention of both the Municipality and the Property Owners that these two parcels shall be held as one parcel for all Municipal and title matters so that one parcel cannot be sold without the other and Part 1,Plan 19R-10132 shall not be sold or used as separate from Lot 3, Plan 19M-11.
AND WHEREAS notice was provided to the County of Haliburton of the intention to pass the within By-law.
AND WHEREAS no person will be deprived of the means of ingress and/or egress to and from his lands or place of residence if the said road allowance is stopped up and closed.
AND WHEREAS the Council of the Corporation of the United Townships of Dysart et al has heard in person or by his solicitor or agent, all persons claiming that their land will be prejudicially affected by this By-law and who have applied to be heard. …2/
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-2-
NOW THEREFORE the Council of the Corporation of the United Townships of Dysart et al enacts as follows:
1. That By-law 2010-55 stopped up and closed, all that portion of the original shore road allowance in front of Lots 21 and 22, Concession 8, further described as Part 9, Plan 19R-9097 which includes Part 1 on Plan 19R-10132 a plan of survey prepared by Paul Wilson Consulting Ltd., being available for inspection in the office of the Municipal Planner of the United Townships of Dysart et al, is stopped up and closed. 2. That Part 1 on Plan 19R-10132 hereinbefore described is conveyed for addition to these lands conveyed for addition to the lands described as Lots 21 and 22, Concession 8, and further described in PIN 39153 0427. 3. That the Council of the Corporation of the United Townships of Dysart et al sets the sale price for Part 1 on Plan 19R-10132 at $1352.00 in accordance with the Municipality’s standard policy for the sale of road allowances. 4. The transfers contemplated by By-law 2018-80 shall only be registered and take effect upon the property owners and the Municipality entering a written Agreement to be registered on title and bind the present owners, their heirs, successors, administrators and assigns confirming that Part 1, Plan 19R-10132, and Lot 3, Plan 19R-11 are to be considered as one lot and are not to be sold separately but shall be considered as one lot for all purposes. 5. That the Mayor and the Clerk are hereby authorized to sign or execute such deeds or other documents as may be necessary to effect the conveyance of the said Part 1 on Plan 19R-10132. 6. That the closure and conveyance of Part 1, Plan 19R-10132 shall in no way be deemed to permit, endorse or condone the encroachment of any buildings or structures into the applicable water setback, unless the said encroachment complies to the provisions of By-law 2005-120, as amended from time to time. The provisions of By-law 2005-120, as amended will be strictly applied and enforced.
7. That By-law 2018-70 is hereby rescinded.
READ a first, second and third time and finally passed, signed and the Corporate Seal attached thereto this 17th day of December, 2018.
Mayor: Andrea Roberts
Clerk: Cheryl Coulson
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This Agreement is executed this 17th day of December, 2018 BETWEEN
THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE
Hereinafter called the Township
And
SKINNER JEFFREY SCOTT
Hereinafter called the Purchaser
WITNESSETH:
That in consideration of the mutual covenants herein contained, the Township has agreed to sell to the Purchaser and the Purchaser has agreed to purchase from the Township certain lands being Part of the original shore road allowance in front of Lots 21 and 22, Concession 8 designated as Part 1, Plan 19R-10132; being Part of PIN 39153-0275,Township of Harburn, County of Haliburton at a price and on such terms and conditions as set forth in By-Law 2018-80 for the said Township. The Purchaser agrees and covenants:
1. The lands described as Lot 3, Plan 19M-11 and Part 1, Plan 19R-10132 shall be used solely as one connected lot for the purpose use in accord with Zoning by-law 2005-120 as amended and for no other purpose.
2. The said lands being purchased by the Purchaser from the Township being Part 1, Plan 19R- 10132 shall not be considered as a parcel of land separate from Lot 3, Plan 19M-11 and thus, neither lot shall be sold, transferred, encumbered or in any way alienated separate from the other.
3. This Agreement shall be binding upon the parties hereto, their respective heirs, successors, administrators and assigns and shall run with the lands as herein set forth so that Notice of this Agreement shall be registered on the parts of owner lands to be held by the Purchaser as above to which it applies and any subsequent PIN’s created for the said lands.
In witness hereof, the parties hereto have set their respective hands and seals.
Signed, sealed and delivered in the THE CORPORATION OF THE UNITED Presence of: TOWNSHIPS OF DYSART, DUDLEY, HARCOURT GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE by
______ANDREA ROBERTS – Mayor
______CHERYL COULSON – Clerk
We have authority to bind the Corporation
______SKINNER JEFFREY SCOTT
______WITNESS
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THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE
BY-LAW NO. 2018–81
BEING A BY-LAW TO DEEM LOT 3, REGISTERED PLAN 19M-11 IN THE GEOGRAPHIC TOWNSHIP OF HARBURN NOW IN THE UNITED TOWNSHIPS OF DYSART ET AL NOT TO BE A LOT ON A REGISTERED PLAN OF SUBDIVISION
WHEREAS Section 50(4) of the Planning Act, R.S.O. 1990, c. P.13, as amended authorizes a Municipality to designate any plan of subdivision or part thereof, that has been registered for eight years or more as not being a plan of subdivision or part of a plan of subdivision for subdivision control purposes.
AND WHEREAS the Council of the Corporation of the United Townships of Dysart et al deems it advisable in order to control adequately the development of land in the Municipality that a by-law be passed pursuant to the said Section 50(4). Specifically, Lot 3, Registered Plan 19M-11 is to merge with lands more specifically described below.
AND WHEREAS the registered owners of Lot 3, Registered Plan 19M-11, in the geographic Township of Harburn, now in the United Townships of Dysart et al have consented to the passing of this by-law.
NOW THEREFORE the Council of the Corporation of the United Townships of Dysart et al enacts as follows:
1. That Lot 3 on Registered Plan 19M-11, in the geographic Township of Harburn, now in the United Townships of Dysart et al be deemed not to be a part of a registered plan of subdivision for the purpose of Section 50(3) of the Planning Act R.S.O., 1990 c. P.13, as amended.
2. That Lot 3, Registered Plan 19M-11 is to merge in title with part of the original shore road allowance in front of Lots 21 and 22, Concession 8, further described as Part 1, Plan 19R- 10132 in the geographic Township of Havelock, which has been closed and conveyed pursuant to By-laws 2010-55 and 2018-80.
3. This By-law shall come into force and effect upon registration in the Land Registry Office for the County of Haliburton, pursuant to Section 50(27) of the Planning Act, R.S.O., 1990, c.P13.
4. That By-law 2017-71 is rescinded.
READ a first, second and third time, signed and the Corporate Seal attached hereto this 17th day of December, 2018.
Mayor: Andrea Roberts
Clerk: Cheryl Coulson
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KEY MAP
Request to Purchase Shoreline Road Allowance LOT 25, CON 10 In Front of Lots 21 and 22, Concession 8, LOT 24, CON 10 Part 3, PlaLnOT 1 19,M CO-1N1 10 LOT 20, CON 10 LOT 21, CON 10 LOT 22, CON 10 LOT 23, CON 10 Geographic Township of Harburn µ
050-000-01466
LOT 24, CON 9
Rd LOT 21, CON 9 ay n B nso Joh Percy Lake Rd LOT 23, CON 9 LOT 20, CON 9 LOT 22, CON 9 LOT 19, CON 9
H ipkiss Dr
LOT 18, CON 9
LOT 24, CON 9
LOT 21, CON 9
F lyfis LOT 18, CON 8 her LOT 22, CON 8 LOT 21, CON 8 Tr Percy Lake
LOT 20, CON 8
O LOT 19, CON 8
A
W
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a
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LOT 21, CON 8 LOT 20, CON 8 LOT 22, CON 8
LOT 19, CON 8
LOT 24, CON 8 LOT 23, CON 8
A
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LOT 24, CON 7 R
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LOT 19, CON 7 D Haliburton Lake r
LOT 20, CON 7 LOT 21, CON 7 LOT 22, CON 7 LOT 23, CON 7 Date: 8/31/2018 DISCLAIMER: This map is for planning reference purposes only and is not a survey of properties. No representation is made or warranty given as to its content. User assumes all risk of use. The Municipality of Dysart et al assumes no responsibility for any loss resulting from such use. This publication may not be reproduced in any form, in part or in whole, without written permission. Percy Lake
BASE DATA SOURCE: QUEEN'S PRINTER OF ONTARIO Use of this data does not constitute an endorsement by MNR or the Ontario Government. 0 80 160 320 480 640 Meters
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Municipality of Dysart et al 135 Maple Ave., P.O. Box 389, Haliburton, ON K0M 1S0 705-457-1740 Fax: 705-457-1964 Email: [email protected]
“The Heart of the Highlands”
To: Mayor Roberts and Members of Council
From: Jeff Iles, Director of Planning and Land Information
Date: December 7th, 2018
Re: By-law 2018-82 Constitute a Public Meeting Committee
Recommendation: Staff recommend that the following resolutions be passed:
Be it resolved that By-law 2018-82, being a by-law to delegate responsibility for public hearings to a committee of Council be read a first, second and third time, passed, signed and the corporate seal attached thereto.
Be it resolved that Council appoints the following members of Council to the Public Meeting Committee for the 2019 calendar year:
Larry Clarke; Patrick Kennedy; and Nancy Wood-Roberts
Background: Section 23.1 and Section 23.5 of the Municipal Act allows Council to pass a by-law to delegate its authority to a person or body to undertake specified activities.
In the past, Council has used this authority to delegate its authority to hold public meetings, for matters regulated by both the Planning Act and the Municipal Act, to a committee of Council (the Public Meeting Committee).
This decision is revisited at the beginning of each new term of Council.
By-law 2018-82 is a by-law to constitute a committee to hold public meetings. The By-law requires the committee to be composed of no less than three members of Council. Members are to be appointed annually by resolution. This is consistent with past procedures for the Public Meeting Committee.
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This committee generally meets once a month, depending on the applications that are being processed.
A resolution to appoint members to the Public Meeting Committee, for the 2019 calendar year accompanies By-law 2018-82.
By-law 2018-82 will rescind By-law 2014-108.
Summary: By-law 2018-82 is a by-law to constitute a committee to hold public meetings. Larry Clarke, Patrick Kennedy and Nancy Wood-Roberts are appointed to sit on the Public Meeting Committee.
Financial There are no financial implications. Implications:
Attachments: The following is attached to this report: o By-law 2018-82
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THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE
BY-LAW NO. 2018-82
BEING A BY-LAW TO DELEGATE RESPONSIBILITY FOR PUBLIC HEARINGS TO A COMMITTEE OF COUNCIL MUNICIPALITY OF DYSART ET AL
WHEREAS pursuant to the general direction provided by Sections 9, 10 and 11 and more specifically by Section 23.1 and 23.5 of the Municipal Act, S.O. 2001, c.25, as amended, the Council of the Corporation of the United Townships of Dysart et al may delegate to a person or body the power or duty to hold a hearing or provide an opportunity to be heard before a decision is made or a step is taken.
AND WHEREAS the Council of the Corporation of the United Townships of Dysart et al deems it to be advisable to establish a committee to hold a hearing or provide an opportunity to be heard with respect to matters as required under the Planning Act R.S.O., 1990, c.P.13 and matters as required under the Municipal Act S.O. 2001, c.25.
NOW THEREFORE the Council of the Corporation of the United Townships of Dysart et al enacts as follows:
1. That Council delegates its authority to hold a hearing or provide an opportunity to be heard with respect to matters as required under the Planning Act R.S.O., 1990, c.P.13, and matters as required under the Municipal Act S.O. 2001, c.25 to a committee of Council.
2. That this Committee shall be named the Public Meeting Committee.
3. That the Public Meeting Committee shall be comprised of not less than three (3) members of Council.
4. That the members of the Public Meeting Committee shall be appointed annually by resolution of Council.
5. That By-law 2014-108 is hereby rescinded.
6. That this delegation of authority shall remain in full force and effect for the current term of Council or until it is withdrawn by by-law.
7. That this by-law shall come into force and effect immediately upon passing.
READ a first, second and third time, signed and the Corporate Seal attached hereto this 17th day of December, 2018.
______MAYOR: Andrea Roberts
______CLERK: Cheryl Coulson
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Together Creating a Sustainable Food System for our Community
December 10, 2018
Via Email
Cheryl Coulson, Clerk Municipality of Dysart et al
Dear Cheryl Coulson
RE: Financial Request from Harvest Haliburton to support Food and Agriculture Economic Development Forum for Haliburton County
Harvest Haliburton is planning a Food and Agriculture Economic Development Forum on March 5th, 2019. The overall goal of the forum is to invite key stakeholders from across the food and agriculture sector together to learn about OMAFRA’s new Agriculture Economic Development Tool plus determine strategies to continue to advance the economic capacity of our community’s food sector. Our invite list includes over 100 key stakeholders.
The forum will kick off with an Ignite Session; 12 local food businesses/organizations will highlight their successes and profile how they have contributed to economic development for our region.
Keynote speakers Steve Duff, Chief Economist and Heather Candler, Agriculture and Rural Economic Development Advisor both with OMAFRA will outline the new Agriculture Economic Development Tool. This Agricultural Economic Development Guide is designed to help economic developers, land-use planners, municipal councils and community leaders explore agriculture as an economic development opportunity. This resource increases the understanding of the opportunities that can be created and processes that can be used to support food and agriculture and related businesses.
A light lunch will be served prepared with local ingredients.
The afternoon is where talk turns into action and participants will be able to discuss one of the following identified priority topics for our county; 1) Local Food Retailing and Branding 2) Food Tourism 3) Municipal Food Planning 4) Agriculture Economic Development Tool for our community
We have hired a facilitator to guide us through the afternoon session, plus, an expert on each of the topics with be leading the group discussions. For the municipal food planning topic, we have invited our regional OMARFA Planner, Jocelyn Beattie to lead this discussion. This topic will be of great interest to our municipal planners.
The results and discussion from the afternoon session will be documented and developed into a report including recommendations and action plans. We have hired a researcher to develop the report and it will act as a guide to move the recommendation forward plus it will be shared with decision makers and key stakeholders.
Harvest Haliburton is making a request to Dysart et al to support this event with a monetary contribution of $700 which will cover the fee to develop the final report.
To date we have received financial support from Haliburton County Tourism, HKPRD Health Unit, Haliburton County Farmers Market plus in-kind support from the Municipality of Minden Hills to use their Community Centre to host the event.
All sponsors of the event with be acknowledge with their logo on promotional materials and thanked at the event. If Dysart et al approves this $700 request their logo will be included in the report and credited for their contribution.
Harvest Haliburton appreciates Dysart et al considering this request and if you require more information please feel free to contact Rosie Kadwell, Chair of Harvest Haliburton at 1 866 888 4577 x3238 or [email protected]
Warm Regards,
Incl. Save the Date flyer and promotional information on the event
Harvest Haliburton Re: Financial Request from Harvest Haliburton to Supp... Page 81 of 156 AGENDA ITEM #
We need your input for an interactive and collaborative day to Advance the Economic Development Capacity of our Food Sector
Haliburton County’s local food system is flourishing in exciting and innovative ways, and our community’s appetite for greater access to local food is unmistakable.
Harvest Haliburton invites you to learn more about this growing interest by taking part in our upcoming Food and Agriculture Forum. This day-long interactive event will be held on March 5, 2019 at the Minden Community Centre and will explore opportunities for economic development in the food and agriculture sector.
Who should attend? Planners, Economic Developers, Food Producers, Food Processors, Retailers, Restaurateurs, Food Tourism operators and promoters, Environmentalists, Eaters, and anyone interested in creating a Sustainable Food System for our region.
Sneak preview of the day’s agenda:
Short presentations highlighting successful food-related projects and initiatives happening in our community Keynote Address – Tools and Strategies for Enhancing Economic Development in the Local Food Sector by Agriculture and Rural Economic Development Advisor and OMAFRA’s Chief Economist Delicious Lunch with local ingredients Facilitated sessions with experts in the field - this is where we need you to share your expertise as we brainstorm key objectives for Haliburton County’s food system future, culminating in an action plan for bringing these goals to fruition. You will be given the opportunity to share your perspectives on topics such as: Local Food Marketing and Branding Food Tourism Municipal Food Planning Community Needs in the Food and Agriculture Sector
Haliburton County’s local food culture is blossoming. Come and lend your voice to this vital conversation. Your input is essential! Please SAVE THE DATE: March 5, 2019 Formal invite and registration details to follow
Harvest Haliburton Re: Financial Request from Harvest Haliburton to Supp... Page 82 of 156 AGENDA ITEM #
Cheryl Coulson
From: AMO Communications
November 29,2018
Ontario Government Releases New Environment Plan for Consultation
The Honourable Rod Phillips, Minister of Environment, Conservation and Parks has released Ontario's new Environment Plan for a 60-day consultation on the Environmental Registry. The new plan, a broad and wide-ranging framework for action on land, air and water quality across the province sets out new climate change action and climate resilience targets for the province. The goverìment will conduct more focused consultations on individual plan objectives and actions in 2019. This update provides municipal officials with an overview of the plan's main objectives and possible actions that could affect municipal governments. AMO will be reviewing the plan in detail and responding to the government through the consultations.
Through today's announcement, the government proposes to revise Ontario's greenhouse gas (GHG) emissions reduction target by 30 per cent from 2005levels by 2030. This target is aligned with reductions under the United Nations Paris Accord but allows greater emissions than the current target adopted by the previous government. The Province re-commits to investing $5 billion additional funding in transit across Ontario and to working with federal and municipal govemments to invest the $7 billion Green Infrastructure stream in the Investing in Canada Infrastructure Plan in areas such as transit, wastewater and stormwater infrastructure.
The new strategy is separated into four main categories containing a wide range of proposed actions. Depending upon local needs and circumstances, municipal governments could be affected a number of initiatives. The four parts of the proposed plan are:
Addressing Climate Change
a Actions to increase climate resilience for people and communities include: o Carrying out a provincial climate impact assessment including vulnerability for key sectors such as energy, transport, water and agriculture; " Providing better information tools to homeowners to understand and take action to protect against climate change impacts; " Helping communities apply climate science in decision making to improve resilience; " Modernizingthe Ontario Building Code to protect new buildings and homes against extreme weather;
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o Reviewing the Municipal Disaster Recovery Assistance program to incorporate climate resilience upgrades to damaged infrastructure; and " Review land use planning policies for climate resilience and helping communities adapt to changing weather conditions and improve stormwater management. a This section also lays out actions to reduce GHG emissions by 30 per cent from 2005 levels by 2030 in line with the Paris Accord by: o Regulating Ontario's largest emitters to reduce GHGs. The regulated standards will include an assessment of trade-exposed industries and allow appropriate exemptions; " Create a four year $400 million Ontario Carbon Trust fund to help pay for innovative technologies and GHG reductions; " The Ontario Carbon Trust could be combined with the $420 million federal Low Carbon Leadership Fund allowing up to $820 million to provide incentives to reduce carbon emissions; o Conserving energy and water in homes and buildings through better information on energy and water consumption . Expand the "Green Button" initiative for electricity and natural gas and voluntary support for water utilities; . Encourage the display of home energy information on real estate listings; . Increase renewable content in gasoline to 15 per cent by 2025; . Require natural gas utilities to offer voluntary renewable natural gas options for consumers; . Support smart grid and energy storage technologies; . Work with municipal governments to develop climate and energy plan initiatives to support climate resilience and low carbon transformation; and . Remove regulatory barriers to private sector low carbon refueling and compressed natural gas stations for trucks.
Reducing Litter and Waste in Our Communities and Keeping our Land and Soil Clean
. Commitment to move Ontario's existing waste diversion programs to full producer responsibility to provide relief for taxpayers and make producers of packaging and products more efficient by better connecting them with the markets that recycle what they produce; . Provide municipal governments and the communities they represent with say in landfill siting approvals; . Cut regulatory red tape and modemize environmental approvals to support sustainable end markets for waste and new infrastructure; . Expansion of green bin collection systems in large cities and relevant businesses; . Develop a proposal to ban food waste from landfill; . Reduce plastic waste through development of a national strategy; seeking federal commitment to implement standards that address recyclability and labelling for plastic products and packaging and ensuring the Great Lakes and other inland waters are included in international agreements that deal with plastic waste in the environment; . Provide clear rules for compostable products and packaging by working with municipal govemments and private composting facilities to build a consensus around requirements for
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emerging compostable materials and consider making producers responsible for the end of life management of these materials; a Establish an official day focused on cleanup of litter across Ontario; a Explore opportunities to recover the value of resources in waste though chemical recycling or thermal treatment; a Work with municipal governments and producers to provide more consistency across the province regarding what items can and cannot be accepted in the Blue Box; Revise Brownfields regulation and record of site condition to reduce barriers to redevelop contaminated lands; Make it easier to reuse excess soils; a Work with municipalities to reduce illegal dumping, including of excess soils; and a Improve management of hauled sewage.
Protecting Our Air, Lakes and Rivers
. Local air quality monitoring and action plans to address regional concerns; . Reducing road salt infiltrating Ontario's lakes and rivers through best management practices and reducing phosphorous; . Increasing transparency of monitoring and reporting of sewage overflows from municipal wastewater systems and considering improvements to stormwater and wastewater financing and investment; . Action on invasive species; . Addressing water taking policies to protect groundwater and prioritizing uses; and . Increasing water use tracking and reporting.
Conserving Land and Greenspace
a Work with municipal governments and communities to ensure Conservation Authorities focus on protecting people and properfy from flooding; a Modernize Environmental Assessments (EA) to avoid duplications, streamline and reduce delays while better recognizing other planning processes
Municipal officials are encouraged to review the plan for individual impacts and opportunities in their government operations. Members may wish to provide their comments directly on the province's new Environment Plan through the EBR by January 28.2019. AMO will be assessing the areas of the plan in greater detail and will report to members on any significant developments.
AMO Contact:
Craig Reid, Senior Advisor, [email protected], 4\6-971-9856 ext. 334
DISCIAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record.
OPT-OUT: lf you wish to opt-out of email communications from AMO, please click here.
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Report to Dysart et al Council December 2018 Rails End Gallery and Arts Centre
Rails End Gallery and Arts Centre “a cultural hub” I am pleased to report Rails End is a busy cultural hub at this time of year. We are open Wednesday to Saturday from 11 to 5 and on Sunday afternoons from noon til 3 pm; evening activities round out the week and in the New Year we add Saturday morning workshops to the program.
Here is an overview of recent happenings: Rails End’s Santa Claus Parade Our drummers played along to the funky beat of Boney M’s Christmas to the delight of the crowd. We made our own drums from ice cream tubs donated by Kawartha Dairy. Thanks to Waverley Brook Farms for providing our first motorized “float”.
Haliburton Lions Club seasonal partnership for Santa Day The Lions Club and Rails End teamed up with Santa for our annual Santa Day visit. 147 people came to share their best wishes. Thanks also to Luc Schell, The Photo Shop, for doing very affordable professional photos for the families of Haliburton. Children appreciated the gifts provided by the Lions and the crafts and snacks set up by Rails End Volunteers.
Caroling Night with the Ukuladies The Ukuladies of Rails End is an open group of ukulele enthusiasts that is getting to be well known through their radio and live performances of simple, old time favourites. This year they hosted a Christmas Singalong at the Gallery. We plan to do it every year from now on!
Rails End Holiday Boutique features original craft and art by local Artists This season the Gallery interior is looking particularly festive decked out in red trim and strung with lights thanks to the Volunteer Committee. Coupons for 10% discounts were distributed through the library system, in local stores and at the parade. We took part in the BIA’s Womens’ Nite and met many new faces while carolling and in the Gallery that evening. The Boutique works with local Artists to showcase their work on a consignment basis (Artists get 70%) and offers opportunities to learn about presentation and develop their market.
Our Drummers and community service A small group of drummers are being trained in the art of drum circle facilitation for health, happiness and community. They will target underserved communities who cannot afford professional services to provide short experiences. This team of volunteers are available by appointment.
Groups celebrating the holidays this year in artful surroundings Rails End is host to several groups that meet regularly throughout the year: Knitters Circle, Drum Circle, Books on Film Discussion Group, Haliburton Weavers and Spinners, Rails End Drummers and the Ukuladies. With our well appointed kitchen the Gallery can now provide light catering/hosting for community events and Christmas parties. Do you know a group that would enjoy a Rails End experience? Let me know.
Rails End Gallery and Arts Centre Re: November 2018 Report. Page 86 of 156 AGENDA ITEM #
www.railsendgallery.com FB/Rails End Respectfully submitted by Laurie Jones, Curator/Director 705-457-2330
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MUNICIPALITY OF DYSART ET AL NOVEMBER 2018 CHEQUE SUMMARY
Accounts Payable: Cheques # 029122-029187 529,129.57 PAP's 134,144.70 EFT's 1,388,919.57 Debt Repayment Mthly Loan PAP 43,975.83 John Deere Lease #33121 & 35117 Monthly PAP 10,053.85 Caterpillar Lease #35124 Monthly PAP 3,992.61 Dysart Facilities Bank Transfer Monthly PAP 40,566.06
Total Accounts Payable $ 2,150,782.19
Payroll: PP # 22 77,938.81 PP # 23 73,901.51 PP # 24 72,712.72 Council PP # 11 8,709.23
Total Payroll $ 233,262.27
TOTAL CHEQUE SUMMARY $ 2,384,044.46
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2,150,782.19
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Municipality of Dysart et al Revenue/Expenditure Report November 30, 2018
2017 2018 Actual Budget Actual Budget Act vs Bgt Audited Annual YTD Annual % Spent
TAXATION (8,140,667.66) (8,050,882.00) (8,610,002.72) (8,516,690.00) 101.10
GENERAL GOVERNMENT
Council Expense 123,145.40 122,630.00 124,904.16 129,105.00 96.75 Administration Revenue (2,637,363.64) (2,802,975.00) (2,990,695.60) (2,980,195.00) 100.35 Administration Expense 1,342,630.84 1,546,483.00 1,700,232.89 1,777,193.00 95.67 Election Revenue 0.00 0.00 (38,904.42) (38,905.00) 100.00 Election Expense 15,000.00 15,000.00 55,687.20 61,420.00 90.67 Rental Properties Revenue (26,222.79) (28,950.00) (33,541.01) (25,110.00) 133.58 Rental Properties Expense 42,047.74 49,899.00 43,305.87 41,132.00 105.29 Health and Safety Revenue 0.00 0.00 0.00 0.00 0.00 Health and Safety Expense 0.00 0.00 0.00 1,000.00 0.00 Accessibility Revenue 0.00 0.00 0.00 0.00 0.00 Accessibility Expense 0.00 0.00 375.49 2,000.00 18.77 Economic Development Revenue 0.00 0.00 0.00 0.00 0.00 Economic Development Expense 0.00 0.00 325.24 3,000.00 10.84 Environment and Conservation Revenue 0.00 0.00 0.00 0.00 0.00 Environment and Conservation Expense 0.00 0.00 678.23 3,000.00 22.61 Net General Government (1,140,762.45) (1,097,913.00) (1,137,631.95) (1,026,360.00) 110.84
PROTECTION TO PERSONS & PROPERTY
Fire Revenue (50,265.75) (30,500.00) (43,188.22) (25,000.00) 172.75 Fire Expense 498,384.84 511,052.00 417,485.15 492,102.00 84.84 Building ByLaw Revenue (427,990.90) (430,375.00) (468,156.64) (432,375.00) 108.28 Building ByLaw Expense 429,064.88 484,361.00 417,500.92 549,406.00 75.99 Police Revenue (5,132.70) 0.00 (10,535.69) 0.00 0.00 Police Expense 2,168,243.15 2,175,443.00 2,001,343.02 2,180,992.00 91.76 Net Protection 2,612,303.52 2,709,981.00 2,314,448.54 2,765,125.00 83.70
TRANSPORTATION
Road Revenue (586,804.78) (660,254.00) (984,940.06) (534,993.00) 184.10 Stock Inventory 0.00 0.00 0.00 0.00 0.00 Overhead Expense 849,544.98 960,830.00 652,396.55 783,611.00 83.26 Connecting Link Expense 26,027.31 39,535.00 26,203.20 37,775.00 69.37 Construction Expense 1,408,265.76 1,086,007.00 2,509,951.52 1,881,562.00 133.40 Maintenance Expense 1,886,838.75 1,942,765.00 1,860,505.07 1,874,775.00 99.24 Capital Expense 370,393.65 407,500.00 34,345.01 16,000.00 214.66 Street Lights 52,940.46 76,725.00 41,566.43 49,725.00 83.59 Net Transportation 4,007,206.13 3,853,108.00 4,140,027.72 4,108,455.00 100.77
ENVIRONMENTAL SERVICES
Sewer System Revenue (1,184,936.38) (1,090,552.00) (945,474.89) (1,019,015.00) 92.78 Sewer System Expense 1,184,136.38 1,087,337.00 706,043.23 1,022,016.00 69.08 Garbage Disposal Revenue (804,885.78) (641,900.00) (642,881.31) (727,625.00) 88.35 Vehicle Expense 3,696.44 4,980.00 6,932.52 4,980.00 139.21 Haliburton Landfill Expense 508,620.08 453,929.00 427,113.06 376,166.00 113.54 Harcourt Landfill Expense 72,120.80 77,375.00 72,844.50 81,125.00 89.79 Kennisis Lake Landfill Expense 100,807.63 117,800.00 72,951.96 98,000.00 74.44 West Guilford Landfill Expense 143,081.94 157,300.00 127,037.37 171,303.00 74.16
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Municipality of Dysart et al Revenue/Expenditure Report November 30, 2018
2017 2018 Actual Budget Actual Budget Act vs Bgt Audited Annual YTD Annual % Spent
West & South Bay Landfill Expense 55,632.57 65,135.00 53,033.31 78,135.00 67.87 Recycling Expense 904,909.24 620,562.00 683,752.87 787,238.00 86.85 Water Revenue (1,450.00) (1,450.00) (1,300.00) (1,450.00) 89.66 Water Expense 4,742.69 6,000.00 3,995.87 6,000.00 66.60 Total Environmental Services 986,475.61 856,516.00 564,048.49 876,873.00 64.32
HEALTH
Cemetery Revenue (9,884.46) (23,000.00) (22,765.00) (15,000.00) 151.77 Cemetery Expense 46,288.03 47,424.00 43,757.89 52,641.00 83.13 Medical Centre Revenue (112,263.87) (161,112.00) (111,298.80) (161,910.00) 68.74 Medical Centre Expense 86,987.90 140,577.00 113,989.96 122,026.00 93.41 Total Health 11,127.60 3,889.00 23,684.05 (2,243.00) (1,055.91)
SOCIAL & FAMILY SERVICES
Dymo Bus Revenue (8,286.50) (7,900.00) (6,782.25) (8,300.00) 81.71 Dymo Bus Expense 19,910.65 20,453.00 17,868.80 20,853.00 85.69 Total Social & Family 11,624.15 12,553.00 11,086.55 12,553.00 88.32
RECREATION & CULTURE
Head Lake Park Revenue 0.00 0.00 0.00 0.00 0.00 Head Lake Park Expense 73,966.38 74,983.00 64,205.34 78,870.00 81.41 Head Lake Trail Revenue 0.00 0.00 0.00 0.00 0.00 Head Lake Trail Expense 1,487.96 2,000.00 (0.36) 2,000.00 (0.02) Other Parks Revenue (205,065.24) (172,500.00) (48,425.95) (72,300.00) 66.98 Other Parks Expense 386,615.67 341,372.00 360,185.50 330,783.00 108.89 Arena Revenue (199,782.18) (255,000.00) (292,864.86) (296,000.00) 98.94 Arena Expense 828,101.19 872,956.00 792,761.57 865,769.00 91.57 Curling Club Revenue 0.00 0.00 0.00 0.00 0.00 Curling/Squash Club Expense 2,988.38 3,910.00 3,216.69 3,046.00 105.60 Drag River/Straw Bale Building Revenue 0.00 0.00 0.00 0.00 0.00 Drag River/Straw Bale Building Expense 4,048.68 7,700.00 3,040.46 7,396.00 41.11 Harcourt Community Centre Revenue (1,083,836.06) (890,000.00) 49,351.70 49,351.00 100.00 Harcourt Community Centre Expense 1,088,249.30 900,485.00 69,788.45 36,899.00 189.13 West Guilford Community Centre Revenue (10,000.00) (10,000.00) 0.00 0.00 0.00 West Guilford Community Centre Expense 30,146.89 35,215.00 36,958.73 36,209.00 102.07 Clubs/Organizations Expense 0.00 0.00 0.00 0.00 0.00 Museum Revenue (28,905.04) (41,057.00) (30,642.65) (40,804.00) 75.10 Museum Expense 154,859.25 177,194.00 154,569.36 183,982.00 84.01 Rails End Gallery Revenue 0.00 0.00 0.00 0.00 0.00 Rails End Gallery Expense 52,295.12 55,729.00 36,470.43 56,320.00 64.76 Info Centre Revenue 0.00 0.00 0.00 0.00 0.00 Info Centre Expense 12,265.26 12,425.00 14,284.21 13,452.00 106.19 Dysart Library Revenue (20,893.69) (17,000.00) (15,236.92) (15,000.00) 101.58 Dysart Library Expense 55,365.80 67,070.00 44,215.00 57,210.00 77.29 Glebe Park Revenue (42,687.19) (27,687.00) (23,240.50) (15,000.00) 154.94 Glebe Park Expense 58,002.84 41,100.00 29,353.37 25,100.00 116.95 Total Recreation & Culture 1,157,223.32 1,178,895.00 1,247,989.57 1,307,283.00 95.46
PLANNING & DEVELOPMENT
2018-11 Revenue and Expenditure Report
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Municipality of Dysart et al Revenue/Expenditure Report November 30, 2018
2017 2018 Actual Budget Actual Budget Act vs Bgt Audited Annual YTD Annual % Spent
Committee of Adjustment Revenue (13,500.00) (15,000.00) (9,000.00) (15,000.00) 60.00 Committee of Adjustment Expense 4,004.96 5,780.00 2,004.28 5,780.00 34.68 Municipal Cultural Planning Revenue 0.00 (1,225.00) 0.00 (2,486.00) 0.00 Municipal Cultural Planning Expense 3,000.00 4,225.00 1,527.24 5,486.00 27.84 Planning Revenue (38,837.28) (33,600.00) (37,375.18) (36,220.00) 103.19 Official Plan & Zoning Expense 263.30 4,000.00 0.00 3,000.00 0.00 Planning Expense 352,436.52 394,424.00 316,814.59 426,384.00 74.30 Zoning Bylaw Amendments Revenue (7,000.00) (10,000.00) (5,000.00) (10,000.00) 50.00 Zoning Bylaw Amendments Expense 0.00 2,000.00 327.14 2,000.00 16.36 Event Revenue (24,917.11) (21,307.00) (10.00) 0.00 0.00 Event Expense 32,516.65 28,307.00 2,609.22 3,000.00 86.97 Publications Revenue 0.00 (50.00) 0.00 0.00 0.00 Publications Expense 0.00 0.00 0.00 0.00 0.00 BIA Revenue 0.00 (1,250.00) 0.00 (1,250.00) 0.00 BIA Expense 0.00 1,250.00 0.00 1,250.00 0.00 Streetscape Revenue 0.00 0.00 (43,201.20) (41,363.00) 104.44 Streetscape Expense 176,299.20 176,299.00 121,512.55 134,423.00 90.40 Total Planning & Development 484,266.24 533,853.00 350,208.64 475,004.00 73.73
(SURPLUS) or DEFICIT (11,203.54) 0.00 (1,096,141.11) 0.00 0.00
2018-11 Revenue and Expenditure Report
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Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands” ______
To: Mayor Roberts and Members of Council
From: Barbara Swannell, Treasurer
Date: December 17, 2018
Re: 2019 Benefit Renewal
Recommendation: Be it resolved that Council approve the employee benefit coverage proposal from Desjardins and Greenshield for renewal effective January 1, 2019. Background: McCoy Insurance Services recently met with the CAO and Treasurer to review the 2019 renewal of employee benefit premiums. The proposal takes into consideration employee benefits with Greenshield for health and dental coverage while DesJardins provides for short term disability (STD) long term disability (LTD), accidental death and dismemberment (AD&D) and life insurance coverage. Comparing benefit premiums to 2018, there is a decrease of 18.9% for STD, LTD, AD&D and life insurance coverage and; an increase of 14.8% for health and dental coverage. Health and dental coverage experienced a decrease to the Loss Ratio of 65% in 2018 versus a Loss Ratio of 72% in 2017. This year, Greenshield has classified the Municipality under the small company category (< 50 employees insured) which contributed to increased premiums. Summary : Staff met with McCoy Insurance Services to review the 2019 benefit renewal proposal. The 2019 premium for STD, LTD, AD&D and life insurance coverage has decreased by 18.92% whereas the health and dental coverage has increased 14.83%. The combined premium increase equates to .98% or $2,888 per annum. Currently, staff continue to negotiate for a reduction of extended health and dental premiums. It is anticipated that final figures will be available for the 2019 Budget process.
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Budget/Finance: 2019 employee benefit cost increase of .98% or $2,888. Attachments: 2019 Benefit Renewal Analysis.
2019 Benefit Renewal. Page 94 of 156 2019 Benefit Renewal.
The Municipality of Dysart et al 2019 Employee Benefit Renewal
Met with McCoy Insurance Services - November 30, 2018
DesJardins - Renewal 2019 Greenshield - Renewal 2019 Current Proposed Current Proposed Benefits Volumes Rates Premiums Rates Premiums Variance Benefits Volumes Rates Premiums Rates Premiums Variance Net Change
Basic Employee Life / ($1,000) Dental Class 001 Admin 3,221,500 0.450 1,449.68 0.386 1,243.50 -206.18 Family Admin 20 116.81 2,336.20 134.13 2,682.60 346.40 Class 002 Roads 390,000 0.663 258.57 0.674 262.86 4.29 Single Admin 5 47.72 238.60 54.80 274.00 35.40 Family Roads 14 95.72 1,340.08 109.92 1,538.88 198.80 Single Roads 0 38.67 0.00 44.40 0.00 0.00 AD&D / ($1,000) Class 001 Admin 3,221,500 0.05 161.08 0.05 161.08 0.00 Class 002 Roads 390,000 0.05 19.50 0.05 19.50 0.00 EHS Family Admin 20 265.02 5,300.40 305.57 6,111.40 811.00 Single Admin 5 105.06 525.30 121.13 605.65 80.35 Family Roads 14 310.77 4,350.78 358.32 5,016.48 665.70 Dependent Life (per family) Single Roads 0 126.73 0.00 146.12 0.00 0.00 Class 002 Roads 12 2.42 29.04 2.42 29.04 0.00
EAP Admin 25 3.17 79.25 3.17 79.25 0.00 Weekly Indemnity / ($10) Roads 14 3.17 44.38 3.17 44.38 0.00 Class 001 Admin 20,171 1.132 2,283.36 0.905 1,825.48 -457.88 Class 002 Roads 8,858 1.271 1,125.85 1.016 899.97 -225.88 Travel Family Admin 20 5.54 110.80 5.54 110.80 0.00 Single Admin 5 2.77 13.85 2.77 13.85 0.00 Long Term Disability / ($100) Family Roads 14 5.54 77.56 5.54 77.56 0.00 Class 001 Admin 84,658 3.769 3,190.76 2.999 2,538.89 -651.87 Single Roads 0 2.77 0.00 2.77 0.00 0.00 Class 002 Roads 38,368 3.936 1,510.16 2.999 1,150.66 -359.51 Family Retirees 0 58.61 0.00 58.61 0.00 0.00
Total Monthly Premiums 10,027.99 8,130.97 -1,897.02 14,417.20 16,554.85 2,137.65 Total Annual Premiums 120,335.92 97,571.66 173,006.40 198,658.20
Increase/(Decrease) $ (22,764.26) 25,651.80 2,887.54 Increase/(Decrease) % (18.92) 14.83 0.98 Page 95 of156 AGENDA ITEM# AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts – Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands” ______
To: Mayor Roberts and Members of Council
From: Barbara Swannell, Treasurer
Date: December 17, 2018
Re: 2019 Insurance Renewal
Recommendation: Be it resolved that Council accepts the Municipal Insurance Program Renewal Proposal from Jardine Lloyd Thompson Canada Inc. effective January 1, 2019 to January 1, 2020. Background: As a result of the tender process in 2017, the Municipality awarded the provision for insurance services to Jardine Lloyd Thompson Canada Inc. (JLT) for the renewal period commencing January 1, 2018. The renewal of insurance premiums occurs annually. The 2019 proposal takes into consideration insurance coverage for general liability, automobile, property, crime, excess liability, councillor accident, volunteer firefighters and volunteer accident premiums. Blanket property premiums increased $7,280 or 9.3%, comprised of increased property values that includes the Municipal office addition and the usual 4% inflationary factor. Automobile premiums have increased $745 or 3% due to market conditions. Summary : Total 2019 premiums have increased 3.49% or $8,025. General liability remained the same; blanket property has increased 9.3% as a combined result of property additions and the inflationary factor; and automobile has increased 3% which was mandated by the underwriter primarily due to the market conditions. Budget/Finance: 2019 insurance cost increase of $8,025 or 3.49% over 2018. Attachments: 2019 Dysart Renewal Comparison.
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2019 Insurance Renewal. Page 97 of 156 Metered Sewage Readings Report - November 2018.
Municipality of Dysart et al Metered Sewage Readings Nov-18
Unit of Measure = Gallons Sir Sandford Community Living Echo Hills Fleming College Extendicare (Victoria St) Stuart Baker JDHES/HHSS Parkside Laundry Apartments Parklane Apts. Total 2018 January 12,648 152,287 2,397 27,040 164,760 41,300 35,415 69,057 504,904 February 10,691 0 2,398 25,800 144,963 29,800 25,957 50,928 290,537 March 7,017 213,374 1,782 22,320 115,486 21,400 22,217 42,932 446,528 April 13,484 104,048 2,420 24,960 131,324 10,400 30,356 67,287 384,279 May 15,002 111,087 1,540 27,510 148,262 18,200 27,057 51,908 400,565 June 12,429 104,048 3,960 25,750 148,922 18,000 29,476 52,749 395,333 July 23,053 102,728 2,640 12,010 181,038 23,200 29,696 52,457 426,822 August 32,908 131,984 3,960 14,800 119,226 37,400 28,817 55,272 424,366 September 13,506 83,832 3,960 22,520 313,462 23,600 23,977 44,517 529,374 October 16,432 121,403 2,860 22,850 222,173 16,900 28,377 45,816 476,811 November 23,911 117,642 12,912 23,350 100,528 18,500 30,796 51,037 378,676 December 0 Total 181,082 1,242,432 40,827 248,910 1,790,145 258,700 312,142 583,959 4,658,196 11 Monthly Avg 16,462 112,948 3,712 22,628 162,740 23,518 28,377 53,087 423,472
2017 January 12,648 127,166 1,891 22,010 180,598 15,300 26,396 77,533 463,542 February 13,286 100,307 2,177 24,150 106,247 13,400 21,337 50,677 331,581 March 13,044 136,823 7,831 21,500 87,989 14,200 23,317 48,735 353,439 April 19,071 99,208 2,353 22,980 180,158 14,600 20,677 57,041 416,088 May 19,643 121,645 2,243 26,500 140,783 12,400 22,657 48,452 394,323 June 0 134,073 2,287 23,720 156,621 8,900 22,437 59,317 407,355 July 36,668 114,936 3,145 16,510 116,805 61,400 26,616 62,210 438,290 August 24,923 98,086 2,089 13,490 119,005 67,900 31,896 58,752 416,141 September 15,420 108,029 3,167 22,520 141,882 41,300 29,256 48,587 410,161 October 19,709 102,067 2,529 29,700 41,135 45,900 32,776 64,936 338,752 November 13,308 114,166 2,441 27,950 93,048 35,200 32,116 57,681 375,910 December 11,438 51,187 1,561 15,400 64,452 19,700 14,518 29,696 207,952 Total 199,158 1,307,693 33,714 266,430 1,428,723 350,200 303,999 663,617 4,553,534
Monthly Avg 16,597 108,974 2,810 22,203 119,060 29,183 25,333 55,301 379,461
2016
Page 98 of 156 Total 200,521 1,268,890 28,556 288,820 1,249,884 242,600 290,579 638,694 4,208,544 Monthly Avg 16,710 105,741 2,380 24,068 104,157 20,217 24,215 53,225 350,712 2015 AGENDA ITEM # Total 183,254 1,189,720 36,573 277,720 1,334,352 207,340 300,479 586,589 4,116,027 Monthly Avg 15,271 99,143 3,048 23,143 111,196 17,278 25,040 48,882 343,002 2014 Total 173,905 1,078,217 0 285,230 1,527,051 197,200 352,170 531,908 4,145,681 Monthly Avg 14,492 89,851 0 23,769 127,254 16,433 29,348 44,326 345,473 2013 Total 174,812 915,553 0 570,270 1,394,852 193,600 302,682 543,705 4,095,474 Monthly Avg 14,568 76,296 0 47,523 116,238 16,133 25,224 45,309 341,290 AGENDA ITEM #
Municipality of Dysart et al
P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0
www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Cindy Watson, Tax Collector
Date: December 17, 2018
Re: s. 357 Tax Adjustments
Recommendation: Be it resolved that Council authorizes tax adjustments for applications made under s.357 Municipal Act, 2001, as amended, as follows:
Year Class Total Municipal Share
2018 RT $624.02 $261.18 2018 RT $488.49 $204.46
Background: Legislation allows for Council to decide to cancel, reduce and/or refund taxes for particular reasons, providing the applicant is the owner, tenant, occupant or the spouse of any of these, or, has a registered interest on title; and, the application is made within the specific time frames.
Summary: Once the application is received by the Tax Department, it is forwarded to MPAC for input regarding the assessed value of the amount being requested to be changed.
When the information is received back from the Assessment Office, the taxes are adjusted and a report is prepared for Council.
Financial Implications: The County and the School Board share their portion of the adjustments.
Attachments: Rebate spreadsheet.
s.357 Tax Adjustments. Page 99 of 156 s.357 Tax Adjustments.
S.357/358/359 Rebate Application For the period ending December 17, 2018
TAX RATES TAX WRITE OFF
Assessment Roll # Tax Class Start date Stop Date Tax Year Decrease Municipal County Education Municipal County Education TOTAL REASON FOR REBATE 60-XXX-XXXX RT 1/1/2018 12/31/2018 2018 98,252 0.00265826 0.00199292 0.00170000 $261.18 $195.81 $167.03 $624.02 Structure Demolished 50-XXX-XXXX RT 1/15/2018 12/31/2018 2018 79,981 0.00265826 0.00199292 0.00170000 $204.46 $153.28 $130.75 $488.49 Structure Demolished
$465.63 $349.09 $297.78 $1,112.51 Page 100 of 156 AGENDA ITEM # Municipal Cannabis Policy.
Retail Cannabis Page 101 of 156 AGENDA ITEM # Municipal Cannabis Policy.
Cannabis became legal in Canada on October 17th.
All provinces and territories offer online sales & most provide retail store fronts.
10 states have now legalized recreational marijuana and medical is legal in 33 states. It The Medical Marijuana Program
Page 102 of 156 remains illegal at the federal remains in effect. A doctor provides level in the U.S. approvals to Health Canada and the product comes from Licensed Producers AGENDA ITEM # purchased online. Assessment clinics facilitate this process. Patients can also grow their own or designate a producer. Municipal Cannabis Policy.
What are the options for both residents and visitors in Ontario to access Cannabis now that it is legal recreationally? Page 103 of 156 AGENDA ITEM # Municipal Cannabis Policy.
Option 1: Purchase Online and Pick Up at the Post Office Page 104 of 156 AGENDA ITEM # Municipal Cannabis Policy.
Option 2: Grow up to 4 plants at home Page 105 of 156 AGENDA ITEM # Municipal Cannabis Policy.
Option 3: Purchase from a local retail store after April 1st. Page 106 of 156 AGENDA ITEM # Municipal Cannabis Policy.
The regulatory facts…. • The Alcohol and Gaming Commission will control operator licensing, retail site location approval and store management licensing. • Retail staff require specific training to handle cannabis products • Significant fines and loss of license are potential penalties for dispensaries not following rules. • If an application is received by the AGCO, Dysart has 15 days to make comment on the specific application. • Dysart ensures signage meets requirement of sign by-law • Dysart can adopt a policy to indicate support for retail cannabis and to identify areas where sales meet zoning requirements. • Cannabis Policy must have goals of protecting youth, public health Page 107 of 156 and safety and ending illegal sales of cannabis. AGENDA ITEM # Municipal Cannabis Policy.
Council Recommendation
Be it resolved that Dysart et al opt in to the retail sale of cannabis within zones designated for retail uses within the Municipality of Dysart et al and further that the draft Cannabis Retail Policy be adopted and provided to the Alcohol and Gaming Commission of Ontario. Page 108 of 156 AGENDA ITEM # Municipal Cannabis Policy.
Why Opt in? • Legal product – same as sale of liquor through LCBO. • A safe regulated local supply meets the government goals of improved public health and safety and working towards ending illegal sales of cannabis. The black market will continue to thrive if there is no local supply to replace it. • Provide equal opportunity to our residents and visitors to have access to a safe regulated legal supply locally. (ordering online difficult without a credit card or permanent mailing address and advance planning) • Building in the Industrial Park designed in accordance with Health Canada guidelines for purposes of production. • Over 150,000 orders placed through OCS in first few days – there is a demonstrated demand for product. • Economic development opportunities: • Retail • Oils and capsules
Page 109 of 156 • Edibles (bakeries, cafes) • Skin creams AGENDA ITEM # • Growing (greenhouses) • Canna-tourism (bud and breakfasts, experiences including arts and recreation) • Hemp production and product development • Medical research Municipal Cannabis Policy.
Relationship to Dysart et al Economic Development Strategy
Vision: • supports an innovative economy
Values: • Support for employment opportunities for all of our residents • Support for appropriate new and expanded commercial and industrial activities • Recognition of the importance of meeting the needs of all of the community’s residents, in all age groups • Ensuring that decisions are made that are fiscally responsible.
Strategies: • Create a positive business environment • Page 110 of 156 Attract and Retain Young Families (employment and business opportunities) • Agriculture and Forestry Development (includes medicinal plant research, food processing, greenhouses, etc.) AGENDA ITEM # • Tourism (identify all opportunities based on culture, events, etc.) Municipal Cannabis Policy.
The money facts…. • Opt in = implementation funding + share of federal excise taxes + economic development
• Opt out = reduced implementation funding + $0 of federal excise tax.
• Note: No date yet established to permit
Page 111 of 156 municipalities to opt back in (and funding
not available for future opt ins) AGENDA ITEM # Municipal Cannabis Policy.
Ontario Cannabis Legalization Implementation Funding Based on population of 7789 (MPAC)
Dysart OCLIF Dysart OCLIF Total OCLIF Payment Due Allocation Allocation Opt Opt In Out
First Payment $9,931 $9,931 $15 million January
Second $9,931 $5,000 max $15 million March Payment Third Payment Distributed to $0 $10 million tbd those who opt Page 112 of 156 in only
50% of the Tbd – taxing at $0 (opting in Tbd tbd AGENDA ITEM # provincial $1 per gram at a later date, share of the does not federal excise provide access tax over to this fund) $100million Municipal Cannabis Policy.
Potential Uses for Implementation Funds
• Monitoring any type of activity related to cannabis legalization • Legal reviews • Policy Development • Staff training as legislation changes • Enforcement activities if real need demonstrated to create by-law restrictions greater than the Smoke Free Ontario Act. • Youth programming and outreach
Page 113 of 156 • Public education AGENDA ITEM # Municipal Cannabis Policy.
Zoning:
Cannabis Retail Stores and Sensitive Activities:
In order to help ensure public health and safety, protect youth and reduce illegal sales, retail cannabis stores are discouraged within 150m of the Trillium Lakelands District School Board property, including the Haliburton Highlands Secondary School, J.D. Hodgson Elementary School and Stuart Baker Elementary School in Haliburton.
Retail stores are permitted in the following zones:
General Commercial (C) Highway Commercial (CH) Tourist Commercial (CT)
In the Municipality of Dysart et al Zoning By-law, Retail Store is defined as a building or part of a building in which goods, wares, merchandise, substances, articles, or things are offered or kept for retail sale or rent. Retail sale or rent does not include sale by auction. A retail store does not include any other use specifically defined or named in the Zoning By-law.
Accessory Retails Stores are permitted in the following zones: Page 114 of 156 Highway Commercial (CH)
Tourist Commercial (CT) AGENDA ITEM # Urban Institutional (IU) Rural Institutional (IR) General Industrial (M)
In the Municipality of Dysart et al Zoning By-Law, an Accessory is defined as a use or structure that is subordinate, incidental, and exclusively devoted to the permitted main use or main building. AGENDA ITEM #
Municipal Cannabis Policy. Page 115 of 156 AGENDA ITEM #
Municipal Cannabis Policy. Page 116 of 156 AGENDA ITEM #
Municipal Cannabis Policy. Page 117 of 156 AGENDA ITEM #
Municipal Cannabis Policy. Page 118 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts - Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Tamara Wilbee, CAO
Date: December 11, 2018
Re: Municipal Cannabis Policy
Recommendation: Be it resolved that Dysart et al opt in to the retail sale of cannabis within zones designated for retail uses within the Municipality of Dysart et al and further that the draft Cannabis Retail Policy be adopted and provided to the Alcohol and Gaming Commission of Ontario.
Background: Dysart Council has the opportunity to opt in or opt out of retail cannabis stores in the Municipality no later than January 22nd, 2019.
The Alcohol and Gaming Commission is the licensing and regulatory body for approval and monitoring of retail cannabis stores.
The public and municipalities will have a 15 day window to comment on cannabis retail applications to the AGCO.
As of the writing of this report, the County of Haliburton, Highlands East and Algonquin Highlands have opted in to Cannabis Retail stores in their respective municipalities.
Summary: Reference PowerPoint presentation attached. At the County Council meeting on December 12th, it was suggested that the four lower tier municipalities and the County work together towards development of a consistent policy. As we already had a policy in draft format prepared, based on the template provided by AMO, Dysart staff consulted with the County Director of Planning and received input towards some minor modifications to our draft policy, which have been included. Financial: Ontario Cannabis Legalization Implementation Fund Provincial share of federal excise tax in excess of $100million Economic Development opportunities.
Municipal Cannabis Policy. Page 119 of 156 AGENDA ITEM #
Municipality of Dysart et al Policies and Procedures Manual
Municipal Cannabis Policy
Policy No. xx
SCOPE:
This policy applies to the retail sales of recreational cannabis in the Municipality of Dysart et al.
POLICY STATEMENT:
The purpose of this policy is to provide a format for municipal government input to the Alcohol and Gaming Commission of Ontario (AGCO) as well as help prospective recreational cannabis retailers in their consideration of a location of cannabis retail stores in the Municipality of Dysart et al.
The AGCO is the provincial authority that licences cannabis retail operators, authorizes cannabis retail locations and licenses senior store staff. Municipal governments have no licensing authority.
The AGCO regulates and reviews all aspects of the retail operation including municipal and public input, that the proposed store location is consistent with the public interest as defined in the regulations.
The Municipality of Dysart et al has chosen to allow retail sales of recreational cannabis. The following provides municipal staff with guidance on commenting to AGCO when notice on a specific proposed cannabis retail store sit is provided on the site location.
Principles for Cannabis Retail Store Locations:
Land Use Planning: The provincial licensing process does not remove the requirement to comply with the zoning by-law and other municipal planning documents. The definitions with the municipality’s Official Plan and Zoning By-law are applicable to all retail, including cannabis retail stores. Retail sale of cannabis from a provincially licensed store is legal and is a permitted use in the retail zones.
Municipal Cannabis Policy – Approved by Council December 17, 2018 Resolution No. 18-XX
Municipal Cannabis Policy. Page 120 of 156 AGENDA ITEM #
Municipal Building Inspections: While the licencing of the store operation is the responsibility of the AGCO, the Building Code applies to cannabis retail store locations. Therefore, where a building permit is required, the building inspector will undertake the dues as usual. Fire Code compliance is also mandatory.
For the purposes of this policy, a cannabis retail store shall mean a store licenced by the AGCO.
1. Cannabis Retail Stores and Sensitive Activities:
In order to help ensure public health and safety, protect youth and reduce illegal sales, the AGCO is encouraged to consider in their placement of approved Cannabis Retail Stores, sensitive uses such as the Trillium Lakelands District School Board property, including the Haliburton Highlands Secondary School, J.D. Hodgson Elementary School and Stuart Baker Elementary School in Haliburton, the Haliburton Youth Hub (12 Dysart Avenue, Haliburton) and Point in Time Support for Children Youth and Parents (69 Eastern Avenue, Haliburton).
2. Retail stores are permitted in the following zones: General Commercial (C) Highway Commercial (CH) Tourist Commercial (CT)
Refer to the Municipality of Dysart et al Zoning By-law for the definition of Retail Store.
3. Accessory Retails Stores are permitted in the following zones:
Highway Commercial (CH) Tourist Commercial (CT) Urban Institutional (IU) Rural Institutional (IR) General Industrial (M)
Refer to the Municipality of Dysart et al Zoning By-law for the definition of Accessory.
4. Attached as Appendix A, B, C and D are maps showing the retail/commercial zones within the Municipality of Dysart et al.
Municipal Cannabis Policy – Approved by Council December 17, 2018 Resolution No. 18-XX
Municipal Cannabis Policy. Page 121 of 156 Municipal Cannabis Policy.
Appendix A to the Dysart et al Retail Cannabis Policy Statement Page 122 of 156 AGENDA ITEM #
Municipal Cannabis Policy.
Appendix B to the Dysart et al Retail Cannabis Policy Statement Page 123 of 156 AGENDA ITEM #
Municipal Cannabis Policy.
Appendix C to the Dysart et al Retail Cannabis Policy Statement
Page 124 of 156 AGENDA ITEM #
Municipal Cannabis Policy.
Appendix D to the Dysart et al Retail Cannabis Policy Statement
Page 125 of 156 AGENDA ITEM #
AGENDA ITEM #
eoanrqalW l|larden Suzanne Partridge P.[. Box 399 - ll Newcastle Street Minden, Intario K[lr4 2Kl Charlsey I{hite, MCIP, RPP Director of Planning 705-286-1333 phone 705-286-4829 fax cwhite @ countv.haliburton.on,ca
Lisa Gillan Planning Technologist $ryffiffiffiffiqflffiä$ l¡illan @ countv.haliburton.on.ca
SEP O 6 2OIB September 4,2018
Cheryl Coulson Municipal Clerk Municipality of Dysart et al P.O. Box 389 Haliburton, ON KOM 1S0
Dear Ms. Coulson:
RE: Appointment to Land Division Gommittee
The Planning Act requires that the members of the Land Division Committee hold office only for the term of the County Council that appointed them. As this is an election year, the current Land Division Committee, will end its mandate on November 30th, 2018. However, pursuant to Section 44(4) of the Planning Act, members of the Land Division Committee will continue to hold office until their successors are appointed.
The new County Council, to be convened in December 2018, will need to appoint a new Land Division Committee. Historically, County Council has appointed a four member Land Division Committee with members who are chosen from each of the four local municipalities. This has been achieved by requesting that each of the local municipalities put fonruard the name of an individual for consideration as a member of the Land Division Committee.
Recognizing that the local municipal Council will not be sworn in until sometime after December 1, 2018, I respectfully request that the name of a proposed member for the Land Division Committee be fonruarded as soon as possible after this matter has been considered. In addition, if it is the wish of your municipality to also identify an alternate to attend in the absence of the proposed member, please also fonryard that individual's name and contact information.
Thank you for your cooperation. lf you have any questions please do not hesitate to contact me
Yours truly,
M
Lisa Gillan Secretary-Treasurer, Land Division Committee
County of Haliburton Re: Appointment to Land Division Committee. Page 126 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts - Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
Cheryl Coulson - Clerk
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Cheryl Coulson, Clerk
Date: December 10, 2018
Re: Accessibility Initiatives Undertaken for 2018 Municipal Election
Recommendation: That this report be received as information.
Background: Section 12.1 of the Municipal Elections Act, 1996 requires that the Clerk conduct the election taking into consideration the needs of electors and candidates with disabilities. The Clerk is also required to report to Council on the actions taken regarding identification, removal and prevention of barriers that affected electors and candidates with disabilities.
Summary: As you are aware, the Municipality used a “Vote by Mail” voting method which limits our direct contact with electors but staff were available to assist electors during regular business hours during the Revision Period right up to the close of voting on Election Day. We provided a small seating area in order for electors to cast their vote with privacy. Step by step instructions, including pictures, on how to conduct the vote were made available at the office and on the website. We also had a magnifier sheet available for anyone needing assistance to read the forms.
To assist in communicating information we placed several advertisements in the local newspapers and created an Election section on our website.
Municipal Staff have had Integrated Accessibility Standards - Customer Service and AODA, 2005 Training.
Financial Impact: None.
Accessibility Initiatives Undertaken for 2018 Municipal Election. Page 127 of 156 AGENDA ITEM #
Municipality of Dysart et al Andrea Roberts - Mayor
P.O. Box 389,
135 Maple Avenue, Tamara J. Wilbee – C.A.O. Haliburton, Ontario K0M 1S0
[email protected] www.dysartetal.ca
Cheryl Coulson - Clerk
______“The Heart of the Highlands”______
To: Mayor Roberts and Members of Council
From: Cheryl Coulson, Clerk
Date: December 10, 2018
Re: Appointment of a Joint Integrity Commissioner
Recommendation: That Council receives the report “Appointment of a Joint Integrity Commissioner” from the Clerk and; That Council approve the recommendation provided in the report of appointing Harold G. Elston, as the Integrity Commissioner for the Municipality of Dysart et al pursuant to Sections 223.3 and 223.8 of the Municipal Act, 2001, as amended and; Furthermore that Council directs a Bylaw and Agreement between Harold G. Elston and the Municipality for Integrity Commissioner Services come forward for passing at a future Regular Meeting of Council. Background: Bill 68, the Modernizing Ontario’s Municipal Legislation Act, 2017 (Bill 68) received Royal Assent on May 30, 2017 implementing amendments to the Municipal Act in relation to the Codes of Conduct and with the addition of Integrity Commissioners, coming into force on March 1, 2019. The amendments to the Municipal Act related to Integrity Commissioners and Codes of Conduct are extensive. After March 1, 2018 Council will be required to have Codes of Conduct and either appoint or provide access to an Integrity Commissioner. Integrity Commissioners will be responsible for investigating allegations that a Member of Council has breached either the Council Code of Conduct and/or the Municipal Conflict of Interest Act, all of which extend to members of local boards. The Integrity Commissioner will be responsible for performing the functions, assigned by the municipality, with respect to any or all of the following: the application of the Code of Conduct for members of council and the Code of Conduct for members of local boards;
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Appointment of Integrity Commissioner. Page 128 of 156 AGENDA ITEM #
the application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards; the application of Sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act to members of council and of local boards; requests from Members of Council and of local boards for advice respecting their obligations under the Code of Conduct applicable to the member; requests from members of council of local boards for advice respecting their obligations under a procedure, rule or policy of the municipality or of the local board, as the case may be, governing the ethical behaviour of members; requests from members of Council and of local boards for advice respecting their obligations under the Municipal Conflict of Interest Act; the provision of educational information to Members of Council, members of local boards, the municipality and the public about the Municipality’s Codes of Conduct for members of council and members of local boards and about the Municipal Conflict of Interest Act.
Council approved the recruitment of a Joint Integrity Commissioner with the Council of Haliburton and the lower tier municipalities within the County of Haliburton at its meeting held on July 23, 2018.
Recruitment Process Following the direction received by Council through resolution, the Clerks of the lower tier municipalities, the CAO/Clerk and the Human Resources Manager of the County, a joint Expression of Interest was placed on both the County’s and local municipalities websites and provided to a list of potential Integrity Commissioners on October 10, 2018 with a closing date of October 31, 2018. In response, seven (7) submissions were received and a short list of four (4) firms were selected for interviews that took place on November 26, 2018. The interview panel consisted of the County CAO/Clerk, all four (4) lower tier Clerks and the HR Manager of the County. The evaluation of criteria for the interviews were based on the following:
Criteria Maximum Score
Methodology 25 Experience 25 Presentation 15 Knowledge of Municipal Law 20 Cost 10 Organizational Fit 5 Page | 2
Appointment of Integrity Commissioner. Page 129 of 156 AGENDA ITEM #
After evaluation and consideration of all the interviewees, the Clerks and the HR Manager identified Harold G. Elston, as the top choice. Mr. Elston has been practicing municipal law for over 30 years. He has represented and advised lower and upper-tier municipalities, local boards, police services boards, school boards, members of council, provincial agencies, the Government of Canada, land developers, builders, residents’ groups and individuals, on a wide variety of municipal law matters. He has litigated cases involving key legislation, including but not limited to: the Municipal Act, 2001, the Planning Act, the Municipal Conflict of Interest Act, the Municipal Freedom of Information and Protection of Privacy Act, the Municipal Elections Act, the Environmental Protection Act. Mr. Elston has undertaken many investigations of Code of Conduct complaints against members of Council, including complaints by other members of Council, staff, and members of the public. Harold G. Elston, is currently appointed as an Integrity Commissioner for 17 municipalities. Examples include: Bruce County, Seguin, Parry Sound, Saugeen Shores, Brockton, South River, South Bruce, McDougall, McMurrich/Monteith, and Welland. The County of Haliburton’s HR Manager conducted reference checks and received positive responses.
Code of Conduct
Ontario Regulation 55/18, which comes into force and effect March 1, 2019, prescribes the subject matters that must be addressed in municipal Code of Conducts. The prescribed subject matters are as follows:
Gifts, benefits, hospitality. Respectful conduct, including conduct toward officers and employees of the municipality or the local board, as the case may be. Confidential information. Use of property of the municipality or of the local board, as the case may be. The Municipality currently does not have a Code of Conduct so we are going to work in collaboration with the other municipalities to draft a code of conduct which will address the above items as well as the following, but not limited to:
The incorporation of a Complaint Protocol into the Code of Conduct (as an Appendix); Appropriate references/processes related to the new Integrity Commissioner; References to the revised Municipal Conflict of Interest Act (MCIA); Other additions/changes based upon best practices or changes to legislation (i.e. Municipal Act, etc.).
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Appointment of Integrity Commissioner. Page 130 of 156 AGENDA ITEM #
It was agreed that it may be beneficial to have a consistent Code of Conduct across the County, for the following reasons:
A consistent Code/Protocol for all Mayors and Councillors, including at the County level; Efficiencies and cost savings for future joint training exercises; Consistent communication regarding the complaint process and application of the Code of Conduct for members of the public, media, councillors and staff across the County; and Administrative efficiencies for the Integrity Commissioner for investigations, advice, etc.
Financial Impact: The total financial impact cannot be determined at this time as costs would depend on the degree of services required by the Integrity Commissioner as; the amount of complaints received, the scope of the investigations, and how much communication Members of Council would have with the Integrity Commissioner. The costs associated with services provided by an Integrity Commissioner are borne by each municipality, except for potential cost sharing on joint training exercises. Mr. Elston’s rate for work as an Integrity Commissioner is $250.00, plus H.S.T. There is not an annual retainer fee. Disbursements would include any photocopying charges, meals or overnight accommodation as well as $0.50/KM for mileage from and to his office located in Collingwood. In discussion with the Clerks of Haliburton County the estimated budget amount being suggested for deliberations pertaining to Integrity Commissioner Services is $10,000 Dollars. With an annual review each year.
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Appointment of Integrity Commissioner. Page 131 of 156 AGENDA ITEM #
Grant Wedge Grant Wedge Assislant Deputy M¡nister Sous-ministre adjoint Negot¡at¡ons and Reconc¡liation Div¡sion Divis¡on des négociations et de la réconcil¡ation M¡nistry of lnd¡genous Affairs Mìnistère des affaires a hlones 160 Bloor Street East, gth Floor 160, rue Bloor Est, 9"étage Toronto, ON M7A2E6 Toronto, ON M7A 2E6
Telephone: (416) 326-47 41 Téléphone: (416) 3264741 Facsim¡le: (416)326-4017 Télécopieur: (41 6) 326-4017 Email: Courriel : RECEIVEB Nov I 4 2018
October 26,2018
Subiect: Settlement of Williams Treaties Land Claim
I am pleased to inform you that we have achieved a negot¡ated resolution of the Williams Treaties First Nations Claim. Canada, Ontario and the Williams Treaties First Nations have signed a Settlement Agreement and the Alderuille litigation has been discontinued. Please find attached a n s release (Appendíx A) and backgrounder (Appendix B) that provide further information on the settlement.
As part of the Settlement Agreement, the Williams Treaties First Nations will receÍve financial compensation of $1.11 billion ($OO0 million from Canada and $444 míllion from Ontario). Under the terms of the agreement, Canada and Ontario have also formally recognized the pre-existing treaty harvesting rights of the lliams Treaties First Nations' members to hunt, trap, fish and gather for food, social and ceremonial purposes within the areas covered by Treaties No. 5, 16, 18, 20 and 27-2ZYa,the Cra rd Purchase, the Gunshot Treaty and Lake Simcoe. The precise boundaries of the treaty areas will be the subject of fufther discussion among the parties. ln the meantime, for general information on the location of these treaties please see httos: les.ontario.calfi ationsandtreaties 1.odf. ln day to day practice, this places the Williams Treaties First Nations in a similar position in terms of harvesting in the areas set out above as most other treaty First Nations in Ontario.
Also as part of the Settlement Agreement there is provision for each of the seven First Nations to add up to 11,000 acres of land to their reserve land base (subject to fulfilment of the conditions of Canada's Additions to Reserve/Reserve Creation Policy). Lands to be added to reserve may be purchased on the open market, or from Canada or Ontario, on a willing buye illing seller basis.
t2
Ministry of Indigenous Affairs Re: Settlement of Williams Treaties Land ... Page 132 of 156 AGENDA ITEM #
Canada, Ontario and the Williams Treaties First Nations are continuing work towards implementing the terms of the Settlement Agreement. Should you have any questions concerning the implications of the recognition of treaty harvesting rights or the terms of the Williams Treaties Settlement Agreement, please contact Sean Tutak, Senior Negotiator, Ministry of Natural Resources and Forestry, or Mark Clearuvater, Negotiator, Ministry of lndigenous irs, by email at FNClaim(@O no.ca or by phone at 833-650-0756.
Media inquiries are to be directed to Flavia Mussio, Senior Media Relations and lssues Coordinator by email at [email protected] or by phone at 416-314-9455.
Sincerely,
Grant Assistant Deputy Minister Negotiations and Reconcil on Division
Enclosures:
Appendix A - News Release Appendix B - Backgrounder
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Backgrounder: The Williams Treaties First Nations Settlement Agreement: A Journey Toward Reconciliation
Overview
The Government of Canada, the Government of Ontario and the seven Williams Treaties First Nations have reached a negotiated settlement agreement and the Alderuille litigation has been discontinued. This is a significant step forward on our path to advance reconciliation with the Williams Treaties First Nations. The seven First Nations are: Alderville First Nation, Beausoleil First Nation, Chippewas of Georgina lsland First Nation, Chippewas of Rama First Nation, Curve Lake First Nation, Hiawatha First Nation and Mississaugas of Scugog lsland First Nation.
Terms of the negotiated settlement include:
a Financial compensation of $1.11 billion ($O0O million by Canada and $444 million by Ontario). o An entitlement for each First Nation to add up to 11,000 acres of land to their reserye land base subject to Canada's Additions to Reserve/Reserve Creation policy. The First Nations are responsible for acquiring these lands. Recognition of the First Nations' continuing treaty harvesting rights and a commitment to continue to work together to implement these rights. a A commitment by Canada and Ontario to provide an oral and written statement of apology to the Williams Treaties First Nations.
Looking Back: Historic Treaties and the Alderuille Litigation
The seven First Nations are signatories to various 18th and 19th century treaties that covered lands in different pads of south central Ontario. After these pre-Confederation treatiesl were signed, the First Nations maintained that they continued to have an interest in other lands in central Ontario, known as their northern hunting grounds. These lands had not yet been addressed through treaty and were increasingly being subject to encroachment. To address these outstanding issues, new treaties (called the Williams Treaties) were signed between the seven First Nations and the Crown in 1923
l Treaties that were signed between the Crown and First Nations before Canada became a country in 1867
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More than 90 years later, questions remained about the making, terms, interpretation and implementation of the Williams Treaties. ln 1992, the seven First Nations filed litigation to seek a resolution of this longstanding dispute. The case, known as the Atderuille litigation, went to trial in 2012 before the Federal Court of Canada.
ln their litigation, the First Nations alleged that the Crown breached its duties to them in the making and implementation of the Williams Treaties. ln particular, the First Nations alleged that they were not fairly compensated for their lands and should have received additional reserve lands at the time of treaty.
Harvesting rights were another key issue raised in the Alderuille litigation. The First Nations maintained that the pre-Confederation treaties they signed with the Crown protected harvesting rights and that those rights were not affected by the Williams Treaties and continue to exist.
ln October 2012, based on evidence obtained and prepared for the trial, Canada and Ontario recognized on an interim basis, the treaty harvesting rights of the Williams Treaties First Nations in Treaty No. 20. ln February 2017 , Canada and Ontario formally recognized these rights, not only within Treaty No. 20, but in additional pre- Confederation Treaty areas. With the negotiated settlement, Canada and Ontario now formally recognize the existing treaty harvesting rights of the Williams Treaties First Nations within the areas covered by Treaties No. 5, 16, 18,20,27-27 T¿,the Crawford Purchase, the Gunshot Treaty and Lake Simcoe.
The recognition of the First Nations' constitutionally protected treaty harvesting rights to hunt, fish, trap and gather in certain pre-Confederation treaty areas for food, social and ceremonial purposes addresses a longstanding dispute between the parties. This is an important step toward renewed relationships and reconciliation with the First Nations for the benefit of everyone. Ensuring the long-term sustainability of natural resources for future generations is a key priority for all parties going fonruard.
A New Beginning: From Litigation to Negotiations
ln early 2016, Canada, Ontario and the seven First Nations began substantive exploratory discussions to see if they could find the common ground to negotiate a settlement of the Alderuille litigation outside of the coutts. A negotiated resolution achieved through co-operation and dialogue is preferable to litigation.
ln February 2017, the parties agreed to a process to begin formal negotiations toward a negotiated settlement of the Alderuille litigation and the coutt case was adjourned on March 27,2017 on joint consent of the parties.
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Negotiations Timeline
March 2017: Formal negotiations begin.
June 2018. Williams Treaties First Nations members approve settlement in vote.
July 2018: Williams Treaties First Nations sign settlement.
August 2018'. Province of Ontario and Government of Canada sign settlement.
September 2018'. Settlement announced after Federal Court approves discontinuance of Alderuille litigation and a related Ontario Superior Court of Justice action is discontinued.
Looking Ahead: Continuing to Rebuild Relationships
Achievement of a negotiated settlement to resolve the Alderuille litigation is an important milestone for all parties. The Government of Canada, the Province of Ontario and the Williams Treaties First Nations will continue to work together to implement the First Nations' constitutionally protected treaty harvesting rights and to address applications by the First Nations to have lands added to reserve pursuant to Canada's Additions to Reserve/Reserye Creation policy. Further, Canada and Ontario have committed to provide an oral and written statement of apology to the Williams Treaties First Nations.
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News Release For lmmediate Release
Canada, Ontario and Williams Treaties First Nationé reach negotiated settlement agreement lor Alderui I Ie Litigation
September 13,2018 Ottawa, ON Crown-lndigenous Relations and Northern Affairs Canada Province of Ontario Williams Treaties First Nations
As we build a new future with First Nations, reconciliation requires that we acknowledge the wrongs of the past and work collaboratively with lndigenous people to take the necessary steps to respectfully resolve them.
Today, the Government of Canada, the Province of Ontario and the seven Williams Treaties First Nations, announced that the Federal Court has granted a discontinuance of the Alderuille litigation as a result of the parties reaching a negotiated settlement agreement that resolves the litigation.
The Alderuille litigation was filed by the seven Williams Treaties First Nations in 1992 and went to trial in 2012. The Alderuille litigation deals with a longstanding dispute about the making, terms, interpretation and implementation of the 1923 Williams Treaties.
Terms of the negotiated settlement include: o Financial compensation of $1.11 billion ($000 million by Canada and $444 million by Ontario). . An entitlement for each First Nation to add up to 11,000 acres of land to their reserve land base subject to Canada's Additions to Reserve/Reserve Creation policy. The First Nations are responsible for acquiring these lands. . Recognition of the First Nations' continuing treaty harvesting rights and a commitment to continue to work together to implement these rights. o A commitment by Canada and Ontario to provide an oral and written statement of apology to the Williams Treaties First Nations.
Achieved through partnership and d.ialogue, the settlement advances reconciliation and resolves outstanding issues in a way that respects the rights and interests of the seven Williams Treaties First Nations and all Canadians.
A formal celebration of the settlement agreement and the delivery of an apology by the federal and provincial Crowns is currently being planned. ...t2
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Quotes
"After years of litigation and repeated attempts at negotiations, I am extremely proud that the negotiations team has successfully resolved our longstanding battle for constitutionally protected hunting and fishing rights. Our ancestors have fought since 1g23 to exercise our rights freely and without encumbrance and finally we have been able to secure this for our people and for future generations. lt is a success for the Williams Treaties First Nations, but also for all Ontarian's and Canadians who will see a new way fon¡rrard in Crown-lndigenous relations."
Chief Ketty LaRocca, Mrssissaugas'of Scugog lsland First Nation, Porffolio Chief, Williams Treaties First Nations
"l have been a part of the trial and negotiations for more than a decade. We have come full circle. My Grandfather, Norman Marsden was one of the signatories on the Williams Treaties and it is gratifying for me to be able to sign my name to this settlement as current Chief of Alderville First Nation because it represents how far we have come. This settlement will benefit the Williams Treaty First Nations today and for our future generations."
Chief James Robed Marsden, Alderuille First Nation
"Beausoleil First Nation acknowledges and honours our ancestors who endured the hardships created by the misinterpretation of the 1923 Williams Treaty. Finally 95 years later, today we celebrate the conclusion of this chapter and work towards reconciliation and a new beginning for our community. We extend our full-hearted appreciation and acknowledgement to Peter Hutchins and all associates at Hutchins Legal lnc. for their advocacy throughout our litigation. We are extremely proud that our own Karry Sandy, negotiator, was a part of this negotiation team and also recognize Ceyda Turan, counsel, and Mel Jacobs, co-negotiator, for achieving their mandate and in bringing this settlement home for the Anishinabek of Beausoleil First Nation. Miigwetch."
Chief Guy Monague, Beausoleil First Nation
"On this historic day, we acknoWledge the hard work of our ancestors, our elders, our leaders and knowledge keepers in their determination to have our collective Treaty rights recognized and affirmed. We are on a path of reconciliation, healing and Treaty implementation for Curve Lake members and for our future generations. Miigwetch to those who have made this Settlement possible."
Chief Phyllis Williams, Curue Lake First Nation
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"We are happy to resolve this outstanding injustice that affected our ancestors tremendously and impacted the future generations of our people. We want to recognize and honour our past leadership who began this journey to bring forth justice and reconciliation. The resolution of the Williams Treaty will benefit our future generations to come and contribute to restore the loss of our culture and independence. I would like to say miigwetch to our Chiefs and Councillors, negotiating team and lawyers who worked with our First Nations and brought us to the settlement of the Williams Treaty. I'm grateful that our children do not have to take on the burden of reso lving this claim. Miigwetch to the Creator Lord for allowing me to be a part of this historical resolution."
Chief Donna Big Canoe, Georgina lsland First Nation
"lt is with honour and pride to our ancestors and our people today that we have settled the Williams Treaties claim for our Seven Generations to come."
Chief Laurie Carr, Hiawatha First Nation
"Rama First Nation joins with Williams Treaties leadership in celebrating the conclusion of the work our ancestors began so long ago, the resolution of this long-standing claim. The restoration of harvesting rights throughout our territories is a part of our cultural identity that these treaties compromised. G'chi miigwech to the Williams Treaties members who contributed to this effort and to the leadership, past and present, who continued to press for the resolution of this claim. This historic settlement paves the way for a better future in our communities for many generations to come."
Chief Rodney Noganosh, Rama First Nation
"Working together in partnership to resolve and address the wrongs of the past is critical to resetting our relationship with lndigenous peoples. This settlement agreement is a demonstration of our government's commitment to move fonryard to renew our relationship and advance reconciliation between Canada, Ontario and the Williams Treaties First Nations and is an example of what we can achieve when we uphold the honour of the Crown and treat lndigenous peoples with respect and support strong, healthy and sustainable lndigenous Nations that are full partners."
The Honourable Carolyn Bennett, M.D., P.C., M.P. M i n ister of Crown- I ndige no u s Rel ation s
Ontario Can
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"This agreement avoids further costly litigation and will help create opportunities within the Williams Treaties First Nations and surrounding communities."
The Honourable Greg Rickford, M.P.P. Minister of lndigenous Affairs for Ontario
"This negotiated settlement supports strong and endurrng reiationships ancj means we can focus on ensuring the long-term sustainability of Ontario's natural resources for future generations."
The Honourable Jeff Yurek, M.P.P. Minister of NaturalResource s and Forestry for Ontario
Quick Facts . The seven Williams Treaties First Nations are. Alderville First Nation, Beausoleil First Nation, Chippewas of Georgina lsland, Chippewas of Rama, Curve Lake First Nation, Hiawatha First Nation and Mississaugas of Scugog lsland. . Since March 2017, the parties have been working together towards a negotiated resolution of the Alderuille litigation . Under the settlement, the First Nations can use the funds to buy land on a willing-seller/willing-buyer basis and apply to Canada to have the land added to their reserve land base.
Associated Links Williams T First Nations Additions Reserve -30-
For more information, media may contact: James Fitz-Morris Director of Communications and lssues Management Office of the Honourable Carolyn Bennett Minister of Crown-lndigenous Relations 819-997-0002
Crown-lndigenous Relations and Northern Affairs Canada Media Relations 819-934-2302 RCAANC. med ia. C I RNAC@canada. ca 819-953-1 160
Ministry of Indigenous Affairs Re: Settlement of Williams Treaties Land ... Page 140 of 156 AGENDA ITEM #
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Brayden Akers Director of Communications Office of the Honourable Greg Rickford Minister of lndigenous Affairs for Ontario 416-816-9383
Flavia Mussio Ministry of lndigenous Affairs for Ontario lssues Management & Media Relations 416-314-9455
Chief Kelly LaRocca Portfolio Chief Williams Treaties First Nations 905-985-3337
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Haliburton County Transportation Taskforce
Draft Minutes
Tuesday, September 25th, 2018 1:00 pm – 3:00 pm Haliburton Highlands Health Services - Ruth Parkes Room (Lower Level) 7199 Gelert Rd. (Haliburton Hospital)
1) Welcome & Introductions ATTENDING: Cec Ryall, Marylou Mills, Heather Ross, Shirley Moore, Lisa Tolentino, Mayor Brent Devolin, Jeanne Anthon, Denis Casey, Charlsey White, Sherry Mulholland, Lisa Barry, Michael Andrews (co-chair) GUESTS: Chris Prentice, Senior Associate, IBI Group, David Forsey, Manager, Transportation Engineering, IBI group
2) Approval of Agenda Approved 3) Approval of July 31, 2018 Meeting Minutes Approved 4) Business Arising None 5) Taskforce Workplan a. Co-Chair position Remains unfilled. If needed, Michael will request a member to act as chair b. Implementation Plan – Presentation & Dialogue with Consultants (1 hour) i. David Forsey made a power point presentation, attached ii. Its main elements were: 1. A demand responsive service 2. A contracted service 3. Coverage of Haliburton village, Minden, Carnarvon with a possible extension to Wilberforce based on areas where greatest need and use are estimated to be 4. 1 vehicle which could be a van, a bus, a car as size of vehicle has little impact on costs 5. Vehicle could operate only on provincial and County roads
Haliburton County Transportation Taskforce Re: September 25, 2018 Minute... Page 142 of 156 AGENDA ITEM #
6. Coverage 6 days a week, 10 hours a day, excluding Sunday and statutory holidays 7. Fares of $3-4 in town, $7-8 between towns 8. Estimated cost to the County of $85,050 9. Estimate at start up 1 full-time employee, consequently ½ FTE 10. Need 2-3 years to build ridership and to promote service 11. Will need a group such as the Taskforce to help co-ordinate and promote 12. As this presentation was to inform and consult with the Taskforce, members are asked to keep confidential this information until the report is presented to Council in October with a decision resting with the new Council iii. Discussion of the presentation focused on the following: 1. Coverage: Omitting 2 townships from the service is unlikely to achieve Council support Algonquin Highlands is not included in extended coverage and needs to receive service such as providing buses to township events Vehicle should operate only on township roads Could provide service to different areas on different days 2. Model: Appears to be more akin to a fixed route service with stops which if not used service could be reallocated County will remain responsible for the contracted-out service 3. Scheduling: as software is too expensive, scheduling would be done by FTE and spreadsheet. HHHS offered to show their scheduling software 4. Vehicle: 1 vehicle would not provide an adequate service 5. Co-ordination: model should co-ordinate new service with existing services 6. Request a costing of Wilberforce and Dorset routes in final report
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c. Workplan See item 7 6) Info Sharing a) Poverty Reduction Roundtable, Transportation Sub-Committee (Tina) Deferred b) Human Services & Justice Coordinating Committee, Transportation Working Group (Tina) Deferred c) Age-Friendly Communities (Mary-Lou) Group has decided to focus on housing as its priority d) Communities in Action (Mary-Lou) No report e) Rural Transportation Options (including Rideshare) (Heather/Shirley/Tina) RTO continues to consider a workshop on car sharing, has a proposal to U-links for a literature search on rural employer supported transportation, has partnered with Environment Haliburton! to send questions to all candidates in the municipal election, is planning to meet with new Councils in January and is considering partnering with PRS to present an educational to bring new (and old) councilors up to date on the work of the strategy including transportation f) Ontario Community Transportation Network (Lisa) The 40 communities who were awarded Community Transportation Project grants are waiting to hear if this program will continue. An announcement is anticipated at ROMA g) County/Municipalities From the Innisville presentation on their UBER model it was concluded that Haliburton County lacked the population density to apply this model. Highlands East is waiting for the Bancroft Community Transportation to get back to them regarding their CTP proposal. If the service is extended to Wilberforce it must be both a west – east and east – west service h) Transportation Service Providers (updates, trends) HHHS has issued an RFP for a second handicapped 7-seater van (general applause) 7) Other Business The ROMA (Rural Ontario Municipal Association) is meeting in January.
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There are a limited number of delegations. The Council must agree upon the delegations. The requests being considered are to reinforce the ask made at AMO that the provincial gas tax be expanded to match the federal gas tax, and a program to support start-up transportation services Mayor Devolin will provide a summary of the AMO multi-Minister meeting Mayor Devolin, Lisa Tolentino, Tina Jackson and Charlsey White will meet after Oct. 22 to draft a brief request of 3 paragraphs for a delegation 8) Next Meeting Date: 1:00 pm to 3:00 pm Tuesday, November 27, 2018 HHHS Ruth Parkes Rm, 7199 Gelert Rd, Haliburton
Haliburton County Transportation Taskforce Re: September 25, 2018 Minute... Page 145 of 156 Haliburton County Public Library Re: Circulation by Branch with Totals 2...
Circulation by Branch with Totals 2017 - 2018
2018 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Cardiff 83 89 124 127 98 139 171 175 133 78 82 1299 Dorset 122 76 147 128 113 146 251 231 160 115 115 1604 Dysart 4066 3472 4391 3902 4632 4953 6826 6958 4430 4249 3885 51764 Gooderham 206 229 313 275 406 204 310 310 174 303 235 2965 Highland Grove 319 274 348 260 291 332 497 413 357 239 320 3650 Minden Hills 3890 3314 4137 3658 3904 4162 5762 6372 4159 4097 3521 46976 Stanhope 233 220 263 182 254 414 869 876 338 336 267 4252 Wilberforce 606 590 567 432 535 424 935 985 610 610 620 6914 Administration 1173 727 1245 745 652 640 715 907 668 972 705 9149 Digital 1862 1653 1904 1829 1800 1831 1978 2079 2179 2100 1996 21211 Total 12560 10644 13439 11538 12685 13245 18314 19306 13208 13099 11746 149784
2017 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Cardiff 77 80 137 92 81 101 195 198 107 94 91 60 1313 Dorset 123 137 176 116 115 144 248 301 166 149 111 83 1869 Dysart 4450 4090 4758 3826 4373 4645 7365 7548 4905 4333 4075 3421 57789 Gooderham 275 140 203 234 221 265 278 335 262 355 299 271 3138 Highland Grove 265 222 257 404 276 324 382 407 302 259 276 200 3574 Minden Hills 3536 3595 4146 3097 3416 3769 5642 6194 3907 4068 3912 3508 48790 Stanhope 280 181 261 261 251 305 998 1114 476 379 276 225 5007 Wilberforce 584 519 601 531 502 602 786 1103 525 549 610 539 7451 Page 146 of 156 Administration 1807 972 1011 1180 1023 667 505 845 848 900 714 1041 11513 Digital 1466 1287 1520 1385 1445 1475 1492 1491 1482 1635 1578 1552 17808 Total 12863 11223 13070 11126 11703 12297 17891 19536 12980 12721 11942 10900 158252 AGENDA ITEM # AGENDA ITEM #
OIon CeleLlratincl Service Excellence in OntarioíHiqhlands
November 75,2078
Tamara Wilbee The Caboose at Rails End Gallery Municipality of Dysart et al P.O. Box 389 [135 Maple Ave) Haliburton, ON KOM 1S0
Dear Tamara,
The OHvation Customer Service Designation Program recognizes tourism organizations in Ontario's Highlands that have successfully participated in a regional mystery shopping program designed to anonymously assess the quality of customer service provided to visitors incìuding the important role of tourism ambassadors to the reglon.
On behalf of the Ontario's Highlands Tourism Organization [OHTO), we wish to extend our sincere congratuìations to the The Caboose at Rails End Gallery for achieving the OHvation Customer Service Leader designation in 2018 and wish to thank you for your contribution to service excellence!
Measuring up to visitors' demands and expectations for exceptional tourism experiences supports a healthy and vibrant tourism industry in the region. By focusing on the customer and meeting industry service standards, you have contributed to elevating the caliber of customer service offered to visitors in Ontario's Highlands.
Once again, we wish to thank you for your commitment to customer service and joining us in working towards our vision as a region to be recognized for service excellence.
Yours Sincerely,
Nicole Whiting, Executive Director, Ontario's Highlands Tourism Organization
Ontario's Highlands Tourism Organization Ontorio's Highlonds 9 lnternational Drive, Suite 129. Pembroke, ON K8A óWs Tourism Orgonizotion T26134294486 . F2613{,29{,Æ8 . TF: í€55{29OHTO(ó48ó) . E:desþnæ[email protected]
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THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE
BY-LAW NO. 2018-83
BEING A BY-LAW TO CONSTITUTE, APPOINT AND EMPOWER A COMMITTEE OF ADJUSTMENT MUNICIPALITY OF DYSART ET AL
WHEREAS pursuant to Section 44(1) of the Planning Act R.S.O. 1990, c.P.13, as amended, the Council of the Corporation of the United Townships of Dysart et al may by By-law constitute and appoint a Committee of Adjustment.
AND WHEREAS pursuant to Section 45(3) of the Planning Act R.S.O. 1990, c.P.13, as amended, the Council of the Corporation of the United Townships of Dysart et al may empower the Committee of Adjustment to grant minor variances from any by-law that implements an Official Plan.
NOW THEREFORE the Council of the Corporation of the United Townships of Dysart et al enacts as follows:
1. That the Committee of Adjustment, Municipality of Dysart et al, hereinafter referred to as the "Committee of Adjustment" is hereby constituted.
2. That the Committee of Adjustment is hereby empowered to grant minor variances from the provisions of any by-law that implements the Dysart Official Plan.
3. That the persons listed on Schedule "A", attached hereto, are appointed to serve on the Committee of Adjustment.
4. That the members of the Committee of Adjustment who are not members of Council shall hold office for the term of Council.
5. That the members of the Committee of Adjustment who are members of Council shall be appointed annually by resolution of Council.
6. That the remuneration paid to members of the Committee of Adjustment, for attendance at meetings and for conducting Committee of Adjustment business shall be in accordance with Schedule "A" attached hereto.
7. That the operation of the Committee of Adjustment shall be consistent with provisions of the Planning Act R.S.O, 1990, c.P.13, as amended, the Statutory Powers Procedure Act R.S.O, 1990, c.S.22, as amended and the policies and procedures outlined in Schedule "B" attached hereto.
8. That a certified copy of this by-law shall be forwarded to the Minister of Municipal Affairs by registered mail by the Clerk within 30 days of the passing thereof.
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9. That Schedule "A" and Schedule "B" shall form part of this By-law.
10. That By-law 2014-109 is hereby repealed.
11. That this by-law shall come into force and effect immediately upon passing.
READ a first, second and third time, signed and the Corporate Seal attached hereto this 17TH day of DECEMBER, 2018.
______MAYOR: Andrea Roberts
______CLERK: Cheryl Coulson
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SCHEDULE "A" TO BY-LAW 2018-83
PERSONS APPOINTED TO THE COMMITTEE OF ADJUSTMENT AND REMUNERATION PAID TO MEMBERS OF THE COMMITTEE OF ADJUSTMENT, MUNICIPALITY OF DYSART ET AL
1. The following persons are appointed as members of the Committee of Adjustment:
Three (3) person who are not members of Council, to be appointed by resolution for the term of Council; and A minimum of four (4) members of Council, to be appointed annually by resolution.
2. Members of the Committee of Adjustment who are not members of Council shall be paid a remuneration of $60.00 per regular meeting.
3. Mileage will be paid for inspections of properties and will be paid in accordance with the Municipal Mileage Policy.
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SCHEDULE "B" TO BY-LAW 2018-83
PROCEDURES TO GOVERN THE CALLING, PLACE AND PROCEEDINGS OF MEETINGS COMMITTEE OF ADJUSTMENT, MUNICIPALITY OF DYSART ET AL
The Committee of Adjustment will comply with the rules, provisions and procedures set out in the Planning Act R.S.O., 1990, c.P.13, as amended and the Statutory Powers Procedure Act R.S.O., 1990, c.S.22, as amended.
To ensure the consistent, efficient and proper operation of the Committee of Adjustment, the following procedures will govern the calling, place and proceedings of the meetings.
1) DEFINITIONS
a) "Committee" means a group of individuals appointed by the Council of the Corporation of the United Township of Dysart et al pursuant to the provisions of Section 44(1) of the Planning Act, R.S.O., 1990, c.P.13, as amended. b) "Committee Chair" means the chair of the Committee of Adjustment, elected by the members of the Committee of Adjustment at a general meeting of the Committee. c) "Acting Chair" means a member of the Committee of Adjustment appointed by the Committee for a specific period of time, as required, to undertake the responsibilities of the Committee Chair in his/her absence. d) "Chair" means a member of the Committee responsible for the conduct of a meeting to consider an application and shall be the Committee Chair or the Acting Chair. e) "Member" means an individual appointed by the Council of the Corporation of the United Townships of Dysart et al pursuant to the provisions of Section 44(1) of the Planning Act, R.S.O., 1990, c.P.13, as amended. f) "Deputy Secretary-Treasurer" means the deputy secretary-treasurer of the Committee of Adjustment, appointed to act in the absence of the secretary- treasurer by members of the Committee of Adjustment at a general meeting of the Committee, pursuant to the provisions of the Planning Act, R.S.O., 1990, c.P.13, as amended. g) "Secretary-Treasurer" means the secretary-treasurer of the Committee of Adjustment, appointed by members of the Committee of Adjustment at a general meeting of the Committee, pursuant to the provisions of the Planning Act, R.S.O., 1990, c.P.13, as amended.
2) GENERAL MEETING a) At the beginning of each term of the Committee, the Committee of Adjustment shall hold a general meeting to select the following officers: i) The Committee Chair shall be elected by a simple majority vote. In the event of a tie vote, the motion is defeated. ii) The Secretary-Treasurer of the Committee of Adjustment shall be appointed by the Committee and may be a staff member of the Municipality of Dysart et al.
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iii) The Deputy Secretary-Treasurer of the Committee of Adjustment shall be appointed by the Committee and may be a staff member of the Municipality of Dysart et al. b) The Secretary-Treasurer shall provide each Member with a copy of this policy and any amendments thereto.
3) CALLING OF MEETINGS a) All meetings of the Committee of Adjustment shall be called by the Secretary- Treasurer or the Committee Chair.
4) NOTICE a) The Notice of a meeting with respect to an application and the subsequent Decision of the Committee with respect to an application shall be given in a manner that the Committee of Adjustment deems appropriate and, as a minimum requirement, in accordance with the provisions of the Planning Act, R.S.O., 1990, c.P.13, as amended. b) When Notice of a meeting with respect to an application is given, the Secretary- Treasurer shall provide each Member with a copy of the said Notice, and an information package on each application.
5) CANCELLATION OF MEETINGS a) In consultation with the Committee Chair, the Secretary-Treasurer may cancel or reschedule a meeting. b) When cancelling or rescheduling a meeting, the Secretary-Treasurer shall make all reasonable effort to promptly notify the applicant and all persons, who received written Notice of the meeting, with notice that the meeting is being cancelled or rescheduled. Where time permits, notice of the cancellation or rescheduling of the meeting should be given in writing.
6) LOCATION OF MEETINGS a) With the exception of site visits for specific applications, all meetings of the Committee of Adjustment will generally be held in the Council Chambers of the Municipality of Dysart et al, which are located at the offices of the Municipality, in the Village of Haliburton.
7) QUORUM a) Where the Committee is composed of three Members, two Members shall constitute a quorum. Where the Committee is composed of more than three Members, three Members constitutes a quorum. b) The Chair shall be counted in determining quorum and shall be entitled to all the rights of a Member, including voting. c) If no quorum is present within fifteen (15) minutes after the time appointed for the meeting, the Chair or the Secretary-Treasurer may discharge the Members present and may cancel or reschedule the meeting.
8) AGENDAS AND SUPPORTING MATERIAL a) An agenda, which is to include an application information package for each application to be considered by the Committee, shall be prepared by the Secretary-Treasurer. b) Insofar as is practical, the agenda and supporting material shall be prepared and made available to Members the day prior to the meeting.
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c) A copy of the application and information package shall be made available at the meeting for review and/or use by the applicant, the applicant's agent or representative, or anyone having an interest in the application.
9) MEETING PROCEDURES a) The meeting of the Committee shall be called to order by the Chair. b) At the beginning of the meeting, the Chair shall introduce the members and explain the procedure that will be followed. c) The Chair shall call each application in an order determined by the agenda or in an order determined by the Chair. d) The Chair shall ask each applicant, authorized agent or representative to introduce themselves and present the application. e) The Members may ask questions of the applicant, authorized agent or representative at this time. Questions may be asked during the presentation, however, questions are typically asked by Members at the conclusion of the presentation. f) The Chair shall ask the Secretary-Treasurer to convey to the Committee, all oral and written comments received from agencies, residents and others who responded to the circulation of the Notice of a meeting with respect to the application. The Secretary-Treasurer, at the direction of the Chair, shall read aloud all letters received from persons expressing interest in the application. At the discretion of the Chair, the Secretary-Treasurer may summarize the nature of the interest/concerns being expressed. g) The Chair shall then ask the Secretary-Treasurer to read the proposed conditions. At the conclusion of the reading, the Chair shall asks the applicant, authorized agent or representative whether or not he/she consents to the imposition of these conditions should the application be favourably considered. h) The Chair shall then invite anyone else having an interest or concern with respect to the application to come forward and advise the Committee of their position. Members may ask questions of those parties expressing an interest and/or concerns. i) The Chair shall give the applicant, authorized agent or representative the opportunity to respond to any comments received from the commenting agencies or interested parties. j) The Members may ask additional questions at this time. k) After having considered all applications on the agenda, the Chair shall ask the Members for a motion with respect to the disposition of each application. The Chair, upon receipt of a motion from a Member shall ask for a seconder of the motion. The Chair shall then call for a vote by the Committee on the motion. l) For each application, the Committee will either grant the requested variance or deny the requested variance or defer a Decision on the requested variance. m) The Committee will clearly record the reason(s) for their Decision. n) The Decision of the Committee shall contain a brief explanation of the effect, if any, that the written and oral submissions had on the Decision. o) Members concurring with the Decision of the Committee shall sign the Decision at the meeting. Names of the Members not concurring with the Decision may be noted in the motion to record the Decision of the Committee, if a Member requests a recorded vote. p) Where the Committee defers a Decision on an application the Chair shall clearly explain to the applicant, authorized agent or representative, and interested parties what additional information is required in order for the Committee to render a Decision. The Chair will advise the applicant, authorized agent or representative, and interested parties that the application will be returned to the next regularly scheduled meeting of the Committee for further consideration and
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no further Notice of the impending meeting is required for this application. The Secretary-Treasurer may confirm this direction to the applicant, authorized agent or representative, and interested parties in writing, following the meeting. q) All motions of the Committee shall be carried by a simple majority vote. In the event of a tie vote, the motion is defeated. r) At the end of the meeting, the Chair shall call for a motion to adjourn the meeting.
10) SITE VISITS a) To assist with their decision, Members may individually, conduct a site visit at any time prior to, or after, the meeting where Notice has been given pursuant to Section 45(5) of the Planning Act, R.S.O., 1990, c.P.13, as amended. Site visits prior to the said meeting shall not be attended by three (3) or more Members at any one time. b) Where, at a meeting where Notice has been given pursuant to Section 45(5) of the Planning Act, R.S.O., 1990, c.P.13, as amended, the Committee defers their decision for the purpose of a site visit, the Committee will arrange a mutually agreeable date and time with the applicant, authorized agent or representative, and interested parties and no further Notice of the said site meeting is required. The Secretary-Treasurer may confirm this direction to the applicant, authorized agent or representative, and interested parties in writing, following the meeting. c) At a site visit that has been arranged pursuant to Paragraph 10(b), three (3) or more Members of the Committee may be in attendance. This will constitute a quorum and accordingly, a meeting of the Committee. In such event, the Secretary-Treasurer shall attend and will record the minutes of the site meeting. Members may view the site and ask questions. The Committee will not make a Decision on the application. The application will be returned to the next regularly scheduled meeting of the Committee for discussion and a Decision.
11) OPEN MEETINGS a) All meetings of the Committee shall be open to the public. b) Notwithstanding Paragraph 11(a) above, a meeting of the Committee of Adjustment may be closed to the public if the subject matter being considered relates to: i) the security of property of the Municipality or the local board; ii) personal matters about an identifiable individual, including municipal or local board employees; iii) a proposed or pending acquisition or disposition of land by the Municipality or local board; iv) labour relations or employee negotiations; v) litigation, or potential litigation, including matters before administrative tribunals, affecting the Municipality or local board; vi) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; vii) a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act. c) Before all or part of a meeting is closed to the public, the Committee shall state by resolution: i) the fact of the holding of a closed meeting; and ii) the general nature of the matter to be considered at the closed meeting. d) A meeting shall not be closed to the public during the taking of a vote except in the following situations:
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i) where subsection 11(b) permits or requires a meeting to be closed to the public; and ii) where the vote is for a procedural matter or for the giving directions or instructions to the officers employees or agents of the Municipality, local board or committee, or persons retained under contract with the Municipality or local board
12) CONDUCT OF MEMBERS OF THE COMMITTEE AND GUESTS a) The conduct of the Members of the Committee and Guests shall be in accordance with the Municipal Procedural By-law and any applicable Municipal Code of Conduct policy.
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THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE
BY-LAW NO. 2018-85
BEING A BY-LAW TO CONFIRM PROCEEDINGS OF THE REGULAR COUNCIL MEETING HELD ON DECEMBER 17, 2018
WHEREAS the Council of the Corporation of the United Townships of Dysart et al held a regular meeting on December 17, 2018, at which various actions were passed, taken or adopted;
AND WHEREAS pursuant to the provisions of Section 12(1) of the Municipal Act, 2001, the powers of a Municipality shall be exercised by its Council;
AND WHEREAS it is deemed expedient that the actions of the Council of the Corporation of the United Townships of Dysart et al at its Regular meeting held on December 17, 2018, be confirmed and adopted by by-law;
NOW THEREFORE the Council of the Corporation of the United Townships of Dysart et al hereby enacts as follows:
1. That the actions of the Council of the Corporation of the United Townships of Dysart et al in respect of each motion, resolution, declaration and other action passed, taken or adopted at the Regular meeting of Council held on December 17, 2018, are hereby adopted and confirmed as if the same were expressly included in this by-law.
2. That the Mayor and the Clerk are hereby authorized and directed to do all things necessary, including the execution of the necessary documents, to give effect to the actions of the Council of the Corporation of the United Townships of Dysart et al referred to in Section 1 of this by-law.
3. That the provisions of this by-law with respect to the meeting of Council referred to in Section 1 of this by-law shall be deemed to have been effective immediately following such meeting of the Council of the Corporation of the United Townships of Dysart et al.
READ a first, second and third time, passed, signed and the Corporate Seal attached hereto, this 17th, day of December, 2018.
MAYOR: Andrea Roberts
CLERK: Cheryl Coulson
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