Dysart Et Al Council Minutes Monday, January 28, 2013
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Dysart et al Council Minutes Monday, January 28, 2013 The Council of the Corporation of Dysart et al convened a meeting on Monday, January 28, 2013 at 9:00 a.m. in the Dysart et al Council Chambers with the following in attendance: Council: Reeve Murray Fearrey Deputy-Reeve Bill Davis Councillor Andrea Roberts Councillor Dennis Casey Councillor Steve Pogue Councillor Susan Norcross Councillor Walt McKechnie Staff: Tamara Wilbee, CAO Cheryl Coulson, Clerk Pat Martin, Director of Planning & Development Barbara Swannell, Treasurer Miles Maughan, Fire Chief Brian Nicholson, Director of Public Works Ray Miscio, Director of Parks & Recreation ADOPTION OF AGENDA Motion No. 13-01 Moved by: Councillor Steve Pogue Seconded by: Deputy-Reeve Bill Davis Be it resolved that the agenda for the meeting of the Council of the Municipality of Dysart et al held on January 28, 2013 be approved as presented. CARRIED DISCLOSURE OF PECUNIARY INTEREST Councillor Steve Pogue declared a pecuniary interest pertaining to Planning Agenda Item P6, By-law 2013-09, Close and Convey SRA, Adjacent to the Lands of Harcourt Park Inc. as he is a member of the Board of Directors for Harcourt Park Inc. ADOPTION OF MINUTES FROM PREVIOUS MEETING The minutes of the December 17, 2012 Regular Council Meeting were circulated for review. Motion No. 13-02 Moved by: Councillor Steve Pogue Seconded by: Deputy-Reeve Bill Davis Be it resolved that the minutes of the December 17, 2012 Regular Council meeting be adopted as circulated. CARRIED CLOSED SESSION To discuss the following items pursuant to Section 239(2) of the Municipal Act, 2001, as amended: a) a proposed or pending acquisition of land by the Municipality pertaining to the Victoria Street School; b) litigation or potential litigation regarding a matter pertaining to Elmhurst Lane and a Planning matter in the Township of Guilford; and c) personal matters about an identifiable individual, including municipal or local board employees pertaining to a Planning matter in the Township of Dudley. Motion No. 13-03 Moved by: Deputy-Reeve Bill Davis Seconded by: Councillor Steve Pogue Be it resolved that Council adjourns the regular meeting at 9:00 a.m. to proceed into Closed Session for the purpose of discussing a proposed or pending acquisition of land by the Municipality pertaining to the Victoria Street School; litigation or potential litigation regarding a matter pertaining to Elmhurst Lane and a Planning matter in the Township of Guilford; and personal matters about an identifiable individual, including municipal or local board employees pertaining to a Planning matter in the Township of Dudley, pursuant to Section 239(2) of the Municipal Act, 2001, as amended. CARRIED Council adjourned its Closed Session at 9:58 a.m. and reconvened the Regular meeting. Purchase from Trillium Lakelands District School Board (Victoria Street School). Council finalized the negotiations with Trillium Lakelands District School Board for the purchase of Victoria Street School. Motion No. 13-04 Moved by: Deputy-Reeve Bill Davis Seconded by: Councillor Dennis Casey Be it resolved that Council directs staff to proceed with the execution of an Agreement of Purchase and Sale with Trillium Lakelands District School Board for the purchase of Victoria Street School at the negotiated price of $235,000.00 CARRIED FINANCE DEPARTMENT December 2012 Cheque Summary. The Finance Committee reviewed the December accounts prior to the Council meeting. Motion No. 13-05 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that Council approves the following payments: - Accounts Payable, including Cheque Nos. 19111 - 19198 totaling $4,502,638.63; - Plus Payroll Direct Deposits $132,381.33 CARRIED Monthly Revenue/Expense Report as at December 31, 2012. The Monthly Revenue/Expense Report as at December 31, 2012 was reviewed by Council and considered information. Metered Sewage Report for December. The Metered Sewage Report for December was reviewed by Council and considered information. s. 347/358 Tax Adjustments. Council reviewed the staff report regarding applications for tax adjustments made under s.357 and s.358 of the Municipal Act, 2001, as amended. Motion No. 13-06 Moved by: Councillor Dennis Casey Seconded by: Councillor Andrea Roberts Be it resolved that Council authorizes tax adjustments for applications made under s.357 and s.358, Municipal Act, 2001, as amended, as follows: Year Class Total 2012 CT $1,984.78 (Municipal Share: $345.85) CARRIED 2012 Council and Committee Remuneration. Council reviewed the staff report outlining the 2012 Council and Committee remuneration as per legislation and considered it information. By-law No. 2013-01 - Being a By-law to authorize the borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2013. Motion No. 13-07 Moved by: Councillor Andrea Roberts Seconded by: Councillor Dennis Casey Be it resolved that By-law No. 2013-01, being a By-law to authorize the borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2013, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. CARRIED By-law No. 2013-02 - Being a By-law to provide for an interim tax levy and to provide for interest and penalty to be applied on taxes. Motion No. 13-08 Moved by: Councillor Dennis Casey Seconded by: Councillor Andrea Roberts Be it resolved that By-law No. 2013-02, being a By-law to provide for an interim tax levy and to provide for interest and penalty to be applied on taxes, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. CARRIED Preliminary 2013 Budget Review. The Treasurer, with the support of Department Heads, presented Council with a preliminary 2013 Budget review. Council will review the final budget at the February meeting. DELEGATIONS Rails End Gallery & Arts Centre Re: 2013 Financial Request. The Rails End Gallery & Arts Centre was unable to attend Council for their delegation. Councillor Norcross advised that the Gallery was seeking the same financial commitment from Council of $50,000 plus an additional $3,000 to help finance the design and planting of a 50th Anniversary garden. The Reeve noted that their request will be discussed during the Budget review. U-Links Re: Request for Financial Assistance. Heather Reid from U-Links attended the meeting to discuss U-Links request for financial assistance for both an annual contribution and a request for financial support of a special project being spearheaded by Minden Hills. Friends of Haliburton Head Lake Water Ways Re: Plans to Open Beach. Stuart Henderson, representative of the Friends of Haliburton Head Lake Water Ways attended the meeting to discuss the Friends proposal to clean up Head Lake for swimming. Reeve Fearrey advised Mr. Henderson that the water stagnates in the beach area due to changes in the water flow resulting from a flood several years ago. FIRE DEPARTMENT 2012 Annual Report. Miles Maughan, Fire Chief presented the 2012 Annual Report which was received as information. He also noted that the Department has recruited three new volunteers. Motion No. 13-09 Moved by: Councillor Susan Norcross Seconded by: Councillor Dennis Casey Be it resolved that Council recommends the following be accepted to the Dysart Volunteer Fire Department: Jonathan Hockey, Justine Bourgeois and Katherine Ross. CARRIED Amend Fees and Charges for the Provision of Fire Department Services. Council reviewed the staff report regarding amending fees and charges for the provision of Fire Department Services. Council supported the Fire Chief's recommendation to double fees during a fire ban as a deterrence. Motion No. 13-10 Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that Council approves the new fee schedule for the provision of Fire Department Services outlined in the staff report and that the Clerk be directed to proceed with Policy No. 24 requirements with regard to notice to the public prior to the passing of a By-law. CARRIED By-law No. 2013-03 - Being a By-law to authorize the execution of Fire Protection Agreements with the Municipality of Highlands East. Motion No. 13-11 Moved by: Councillor Steve Pogue Seconded by: Councillor Susan Norcross Be it resolved that By-law No. 2013-03, being a By-law to authorize the execution of Fire Protection Agreements with the Municipality of Highlands East, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. CARRIED 2013 Truck Replacement. Council approved the request of the Fire Chief to proceed with the purchase of a new pick-up truck for the Department. Motion No. 13-12 Moved by: Councillor Walt McKechnie Seconded by: Councillor Susan Norcross Be it resolved that Council authorizes the purchase of a pick-up truck for the Fire Department. CARRIED ROADS DEPARTMENT Roads Department Update. Council reviewed the staff report providing an update on the Roads Department and considered it information. Winter Maintenance Level of Service Policy. Council reviewed the staff report regarding the establishment of a new Winter Maintenance Level of Service Policy. Motion No. 13-13 Moved by: Councillor Andrea Roberts Seconded by: Deputy-Reeve Bill Davis Be it resolved that Council adopts the Level of Service Policy for the Roads Department. CARRIED Roads Needs Study. Council reviewed the staff report regarding the 2012 Roads Needs Study. Motion No. 13-14 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that Council adopts the 2012 Roads Needs Study as the guideline for ongoing capital works planning. CARRIED Taxi Stand. Council reviewed the staff report regarding correspondence from Hyland Taxi requesting that the proposed location of the taxi stand be moved to another location.