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Information for Applicants for the Post of Journals Manager UCL Press (Ref: 1579452)

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Information for Applicants for the Post of Journals Manager UCL Press (Ref: 1579452) UCL LIBRARY SERVICES Information for applicants for the post of Journals Manager UCL Press (ref: 1579452) UCL Library Services UCL Library Services has almost 2 million items and access to over 35,000 journals in a combination of print and electronic format covering the sixty or so subjects which are taught in the College. UCL Library Services consists of: . the UCL Main Library . the UCL Science Library . the UCL Cruciform Hub . the UCL Bartlett Library . the UCL Language and Speech Science Library . UCL School of Slavonic and East European Studies Library and Information Services . the UCL Institute of Archaeology Library . the UCL Ear Institute & Action on Hearing Loss Libraries . the UCL Institute of Orthopaedics Library . the Joint Library of Ophthalmology, Moorfields Eye Hospital and UCL Institute of Ophthalmology . the UCL Institute of Child Health Library . the UCL Institute of Neurology, Queen Square Library . Royal Free Hospital Medical Library, UCL Library Services . the UCL Eastman Dental Institute Library . the UCL School of Pharmacy . the UCL Institute of Education Library . UCL Special Collections . UCL Library Services Store, Belnor House, Wickford UCL Library Services is also a partner in the Whittington Health Library. The role of UCL Library Services is to support learning, teaching and research in the global university that is UCL. Members of staff in UCL Library Services support this outreach through their professionalism and their dedication to offering information services of the highest quality. The combined staff in UCL Library Services totals around 350. Paul Ayris, MA, PhD Director of UCL Library Services Officer & UCL Copyright Officer, CEO UCL Press UCL Library Services University College London, Gower Street, London WC1E 6BT Tel: +44 (0)20 7679 7834 E-mail: [email protected] Further Information Information on UCL Library Services can be found at http://www.ucl.ac.uk/library/ Information on UCL can be found at http://www.ucl.ac.uk/ Information on UCL conditions of service and benefits can be found at http://www.ucl.ac.uk/hr To apply please complete the online application process (http://www.ucl.ac.uk/hr/jobs/). If you require further assistance or information please contact the Library Personnel Team Office: Email: [email protected] Tel: 020 7679 7977 For closing date for receipt of applications please see advert. UCL Library Services Job Title: Journals Manager Grade: 7 Salary: £30,738- £37,768 plus £2,948 London Allowance per annum Period of appointment: Open ended Reports to: Publishing Manager Location: Library Services, UCL Press Hours of work: Full time post at 36.5 Hours per week (1FTE) General description of post: This newly created role within UCL Press will have responsibility for overseeing UCL Press’s two Open Access journal portfolios: UCL Press’s published academic journals, hosted on Ingenta Connect and other journals platforms, and UCL’s student journals, hosted on Open Journal Systems (OJS). The Journals Manager will act as the main point of contact for all UCL Press journal editors, including editors wishing to start a new journal with the Press, or to migrate an existing title to UCL Press. The Journals Manager will have a thorough understanding of all aspects of the process of managing a journal, from commissioning new journals through peer review and online publication, will review and evaluate new journal proposals and present them to the UCL Press Editorial Boards, and will be able to support journal editors and authors in all aspects of editing, publishing and promoting their journals. The Journals Manager will also manage contracts with platform providers, oversee journal budgets, and will draw up contracts with new journal editors. All UCL Press books and journals are published in open access, therefore a thorough understanding of open access journal publishing and APCs is essential. The Journals Manager will also develop and manage a new service to provide charged open access journal publishing to non-UCL journals. Main responsibilities: • To have operational responsibility for all aspects of UCL Press journals • To act as the main point of contact for all UCL Press journal editors • To lead for UCL Press in CrossRef liaison; to ensure the appropriate application of DOIs across both journals services • To maintain and monitor SLAs with both platform providers and to maintain a strong level of service provision and value for money • To collaborate with other UCL Press staff regarding the commissioning, production and promotion of all UCL Press journals • To acquire new journals UCL Press – Academic Journals • To manage all interactions between UCL Press and Ingenta Connect, and other online journal platforms, including research into new platforms and assessment of service and value for money • To act as the main point of liaison with journal editors to ensure the smooth running and publication of the UCL Press academic journals • To oversee the quality of the published journals and their adherence to appropriate peer review processes • To manage the timely publication of the journals, assisting with uploading to the journals platform, and creating the online issue • To oversee the editorial and typesetting process for articles, in conjunction with the UCL Press Managing Editor • To review new journals proposals, to develop them with the relevant editor as necessary, and to present them to the UCL Press Editorial Board for approval to publish under the UCL Press imprint • To manage the journals budgets and review on a regular basis with the UCL Press Editorial Board to determine policies on contributions and APCs • To draw up contracts with new journal editors • To monitor and report on usage statistics, download statistics and other relevant metrics for the UCL Press journal titles and articles • To promote the UCL Press journal publishing services and seek out new journals • To work closely with the UCL Press Marketing Manager and journal editors to promote the journals widely Student Journals - OJS • To liaise with the designated provider to manage the hosting of OJS, including backup, upgrades, technical support, customisation and service enhancements • To support new student journal editors in the process of editing and publishing a journal, and in the use of OJS • To review proposals for new student journals, evaluating in particular the potential longevity of the journal, the commitment to the appropriate level of quality assurance, including peer review, and the level of academic support from the relevant UCL department • To implement, maintain and contribute to an online experience-sharing and feedback forum for the editors of UCL student journals • To monitor use of the service and report on a regular basis to relevant UCL Press Editorial Boards, including download statistics of student journals • To assist with the migration of new journals to the UCL Press OJS platform • To draw up agreements with student journal editors to determine each party’s area of responsibility • To promote the student journal publishing service widely within UCL, and to publicise its outputs and achievements, via blogs, social media, articles, talks and events Other duties: To carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager, the Assistant Director, senior staff acting as Duty Officer or the Director of UCL Library Services. The post holder will actively follow UCL policies including Equal Opportunities policies and be expected to give consideration within their role as to how they can actively advance equality of opportunity and good relations between people who share a relevant protected characteristic and people who do not share it. The post holder will maintain an awareness and observation of Fire and Health & Safety Regulations and may be required to undertake Fire Marshal duties, after appropriate training. This job description reflects the present requirements of the post, and as duties and responsibilities change/develop, the job description will be reviewed and be subject to amendment in consultation with the post holder. Person Specification Where indicated below, candidates must provide clear evidence in their application forms (with examples), to show how they meet each element of the essential criteria and desirable criteria if appropriate. Please note candidates who do not demonstrate in their application that they meet the essential criteria for this post will not be shortlisted for interview. Test by Test by Test by Criteria application formal practical form interview test Essential Extensive experience of managing academic journals Y Y Y Proven ability to build effective relationships with Y Y journals editors and with authors Experience of managing journal editorial boards Y Y Strong understanding of the scholarly publishing Y Y marketplace Solid understanding of issues and trends in Open Y Y Access journal publishing Good understanding of scheduling and the editorial/production process with reference to journal Y Y production A good understanding of managing the peer review Y Y Y process Experience of using technical systems/software in support of online journals publishing eg Editorial Y Y Manager or OJS Solid understanding of online journals platforms, Y Y Y hosting charges, SLAs, and supplier management Persuasiveness, diplomacy and negotiation skills Y Y Good organizational skills Y Ability to work on own initiative and as part of a team Y Y Excellent written and oral communication skills Y Good understanding of established and emerging metrics for the measurement of impact in relation to Y Y Y journal publishing Experience of journal production using either the OJS Y Y or Ingenta Connect platform, or similar Knowledge of rights and licensing issues as they Y Y relate to Open Access journal publishing Desirable Knowledge of journal marketing and promotion Y Y Experience of preparing training materials Y Y Understanding of current thinking in HE teaching and Y Y research methodology 2016 .
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