Faculty Handbook 2002
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Grambling State University Faculty Handbook August 2002 - 1 - This Faculty Handbook was last updated 9/23/2001. It was published for review purposes on Grambling State University's website at www.gram.edu/documents/Faculty-Handbook-2001.pdf from 10/3/2001 through 8/13/2002. On 8/13/2002, it was approved as is by Dr. Curtis A. Baham (Associate Vice President for Academic Affairs) and Dr. Neari F. Warner (Acting President). Disclaimer The Faculty Handbook is not intended to form a contract, but it is an attempt to express understanding, concepts, and objectives shared between the faculty, university, and the administration. In the event of any conflict between any provisions expressed in this handbook with state law, rules, regulations, or policies of the Board of Supervisors of the University of Louisiana System, the law or rule shall prevail. SACS Accreditation Grambling State University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (1866 Southern Lane, Decatur, Georgia 30033-4097; telephone number 404-679-4501) to award associate, baccalaureate, master's and doctoral degrees. - 2 - Grambling State University Faculty Handbook Dr. Neari F. Warner Acting President Dr. Curtis A. Baham Associate Vice President for Academic Affairs Faculty Handbook Committee 2000-2002 Ms. Sally Carroll, Editor - 3 - Faculty Handbook Subcommittees 2000-2002 Chapter I: Introduction Dr. Felix Ifeanyi, Chair Chapter II: Job Descriptions Dr. Marilyn Franklin, Chair. Mrs. Martha Andrus, Ms. Jan Moss, members Chapter III: Grambling State University Faculty Senate Dr. Nasir Ahmed, Chair. Dr. Mahdi El-Baghdadi, member. Chapter IV: University Standing Committees Mrs. Clair Young-Lewis, Chair Mrs. Mary Boden-Harris, Mrs. Darlene Johnson, Dr. Rey Vaicys, members Chapter V: Faculty Personnel Policies Mrs. Brenda Miles, Chair Chapter VI: Tenure and Promotion Dr. Billy Williams, Chair Dr. Daniel Dotter, Dr. Jacquelyn Huey, Dr. V. T. Samuel, members Ms. Sally Carroll, Subcommittee Chair on Library Faculty Mrs. Pauline W. Lee, Dr. Rosemary Mokia, members Chapter VII: Benefits for Faculty and Other Non-Classified Personnel Dr. Mildred Gallot, Chair. Mrs. Bernie Evans, member Chapter VIII: Separations Dr. Robby L. Lindsay, Chair Mr. Adam Collins, Dr. Evelyn Wynn, Dr. Mostafa Zamianian, members Chapter IX: Academic Support Services and Programs Dr. Helen Richards-Smith, Chair Chapter X: Evaluation and Grievances Mrs. Edrene Frazier, Chair. Dr. Martin Edu, member Chapter XI: Probation, Suspension, and Grading of Students Ms. Della E. Wills, Chair (1999-2000) Appendices: Instructions and Forms for Tenure and Promotion Dr. Billy Williams, Chair. Ms. Sally Carroll, Mrs. Pauline W. Lee, Dr. Rosemary Mokia, Dr. Parvin Lalehparvaran, Dr. Marilyn Franklin, Dr. Nasir Ahmed, and Dr. V. T. Samuel, reviewers Overall Review: Dr. Curtis A. Baham and Mrs. Karen Emmanuel - 4 - Table of Contents Photo Campus of Grambling State University 18 Chart Grambling State University Organizational Structure 19 Chapter IIntroduction 21 Statement of Institutional Mission and Philosophy 22 Louisiana Board of Regents 24 University of Louisiana System Board of Supervisors 25 II Job Descriptions 27 President 27 Provost and Vice President for Academic Affairs 27 Vice President for Finance 27 Vice President for Enrollment Management and Academic 28 Services Vice President for Student Affairs 28 Academic Deans 28 Academic Department Heads 29 Faculty Members 29 Definition of Faculty 29 Job Description for Faculty 29 Definition of Library Faculty 30 Job Description for Library Faculty 30 III Grambling State University Faculty Senate 33 Constitution of Faculty Senate 33 Article I: Name 33 Article II: Purpose and Responsibilities 33 Section 1: Purpose 33 Section 2: Responsibilities 34 Section 3: Acceptance and Non-Acceptance of Senate Recommendations 34 Article III: Membership 35 Section 1: Members 35 Section 2: Elected Faculty Senators 35 Section 3: Non-Voting Ex-Officio Senators 35 Section 4: Vacancies 36 Section 5: Proxy 36 - 5 - Article IV: Officers 36 Section 1: Officers 36 Section 2: Term of Office, Powers, and Duties 36 Section 3: Disqualification and Removal from Office 37 Article V: Meetings 37 Section 1: Regular Meetings 37 Section 2: Special Meetings 38 Section 3: Notice 38 Article VI: Senate Committees 38 Section 1: Executive Committee 38 Section 2: Standing Committees 39 Section 3: Special Committees 39 Section 4: Powers and Authority 40 Section 5: Appointment 40 Section 6: Reports 40 Article VII: Amendment of the Constitution 40 Article VIII: Effective Date 41 Bylaws of the Faculty Senate 41 Article I: Meetings 41 Section 1: Hour and Place 41 Section 2: Change of Date 41 Section 3: Quorum 41 Section 4: Regular Meetings 41 Article II: Rules of Order 41 Article III: Order of Business 42 Article IV: Voting 42 Article V: Election of the Officers 42 Section 1: Time of Election 42 Section 2: Re-election 42 Section 3: Nominees 43 Article VI: Amendments of Bylaws 43 Article VII: Faculty Advisory Council 43 IV University Standing Committees 45 Existing Committees 45 Operating Procedures 45 Administrative Officers 46 President and Vice Presidents 46 Directors 47 Managers 47 Other Officers 47 Coordinators 48 Academic Deans 48 - 6 - Department Heads 48 College of Business 48 College of Education 48 College of Liberal Arts 48 College of Science and Technology 48 Departments Reporting Directly to Vice 48 President for Academic Affairs Academic Affairs Administrative Council 49 Academic Research and Development Committee 49 Research Proposals Involving Human Subjects 50 Academic Technology Committee 50 Appeals Committee 51 Budget Committee 52 Catalog Committee (see "University Catalog Committee" 52 Committee on Promotion in Rank and Tenure (see “Promotion 52 and Tenure Committee” Computer Planning Committee (see "Academic Technology 52 Committee") Council of Academic Deans 52 Curriculum Committee 53 Dean's Council (see "Council of Academic Deans") 54 Distance Learning Committee 54 Emeritus Criteria Committee 55 Endowed Chairs/Professors Committee 56 Faculty Grievance Committee 56 Faculty Handbook Committee 57 Faculty Senate 57 Founder's Day Committee 58 Fund-Raising Committee 59 General Concert and Lecture Series (Lyceum) Committee 59 Graduate Council 59 Hall of Fame Committee 60 Honors Day Committee 60 Human Subjects Committee (see “Academic Research and 60 Development Committee”) Institutional Review Board (see “Academic Research and 61 Development Committee”) Intellectual Property Committee 61 Interdepartmental Council 61 Judicial Affairs Hearing Board 62 Library Committee 62 President's Cabinet 63 Promotion and Tenure Committee 64 Recruitment Committee 64 Satisfactory Academic Progress Committee (see "Appeals 65 Committee” Space Utilization Committee 65 Student Activities Committee 66 University Book Store Committee 66 - 7 - University Catalog Committee 67 University Food Service Committee 67 V Faculty Personnel Policies 69 Scope and Significance 69 Definitions of Academic Faculty 69 Ranked Academic Faculty 69 Titled Academic Faculty 70 Lecturer 70 Adjunct Faculty 71 Visiting Professor 71 Professor Emeritus 71 Administrative Faculty 71 Unclassified Administrative Personnel 72 Academic Rank and Initial Appointment 72 Qualifications for Academic Faculty 73 The IPEDS and SACS Guidelines 74 Instructor 74 Assistant Professor 75 Professor 75 Graduate Faculty 75 Master's criteria 76 Doctoral criteria 76 Rank Qualifications for Administrative Faculty 76 Change of Contract Status 76 Academic Faculty to Administrative Faculty 76 Administrative Faculty to Academic Faculty 77 Tenure Contract Administrative Faculty 77 Non-tenured Administrative Faculty 77 Administrative Faculty employed initially without 77 tenure-track status Non-tenured Administrative Faculty with previous 77 probationary contracts Faculty Contracts 77 Types of Contracts 77 Term or Temporary Contracts 78 Probationary or Tenure-Track Contracts 78 Tenure Contracts 79 Employment Contract Information 79 Definitions of Contract Terms 79 Duration of Contracts 79 Pay Schedule 80 Faculty Appointments 80 Equal Opportunity/Affirmative Action Policy 80 Contracts of Employment 81 - 8 - Overview of Faculty Appointments 81 Procedures for Seeking Faculty Applicants 84 Procedures for Seeking Department Head Applicants 86 Procedures for Seeking Dean Applicants 86 Transcript and Licensing Requirements for Faculty 87 Appointments Types of Appointments 87 Regular Appointment 87 Joint Appointment 87 Summer Appointment 88 Re-Appointment of Retired Faculty 88 Workload Expectations 88 Probationary and Tenure Contract Faculty 89 Office/Conference Hours 90 Term or Temporary Contract Faculty 90 Office/Conference Hours 90 Work Overload/Extra Services 90 Release Time 91 Extra Compensation for Work Overload 92 Extra Compensation Paid by Outside Agencies 92 Extra Compensation Paid by the University for Teaching 93 Overloads Procedures for Release Time and "Extra Compensation" 94 Official Personnel Files 94 Placement and Security of Official Personnel Files 95 Contents of the Central Personnel File 95 Contents of the Site-Based Files 95 Rebuttal and Response 96 Procedure for Filing of Rebuttal and Response 96 Public Access to Personnel Files 96 Faculty Access to Personnel Files 97 Access by Others to Personnel Files 97 Security of Records and Files 97 Overview of Faculty Responsibility 97 Grambling State University Academic and Administrative 99 Units: Student-Employee Code of Responsibility for Security and Confidentiality