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Ministry of Transport & Infrastructure State MINISTRY OF TRANSPORT & INFRASTRUCTURE STATE DEPARTMENT FOR INFRASTRUCTURE KENYA RURAL ROADS AUTHORITY ROADS 10,000 PROGRAMME: LOW VOLUME SEAL ROADS BID DOCUMENT FOR UPGRADING TO BITUMEN STANDARDS AND PERFORMANCE BASED ROUTINE MAINTENANCE OF: GITHAGARA–KARUTHI–KAGICHA-IRIA,WITIMA–GIATHENGE, CHINGA BOYS–NYAMARI, GATHUNGURI – KABEBERO, GACHAMI –KAGONYE–KIHOME, GATURUTURU–KIRANGI, KAIRUTHI – GATHUMBI, ACCESS TO KENYATTA MAHIGA HIGH SCHOOL ROAD & KENYA POWER OTHAYA SUBSTATION – OTHAYA GIRLS SECONDARY SCHOOL – MUNAINI ROADS Tender Number: RWC 563 APRIL 2019 Director (Development) Director General Kenya Rural Roads Authority, Kenya Rural Roads Authority, P.O. Box 48151 - 00100 P.O. Box 48151 - 00100 NAIROBI NAIROBI BID DOCUMENT FOR UPGRADING TO BITUMEN STANDARDS AND PERFORMANCE BASED ROUTINE MAINTENANCE OF GITHAGARA – KARUTHI – KAGICHA - IRIA, WITIMA – GIATHENGE, CHINGA BOYS – NYAMARI, GATHUNGURI – KABEBERO, GACHAMI – KAGONYE – KIHOME, GATURUTURU – KIRANGI, KAIRUTHI – GATHUMBI, ACCESS TO KENYATTA MAHIGA HIGH SCHOOL ROAD & KENYA POWER OTHAYA SUBSTATION – OTHAYA GIRLS SECONDARY SCHOOL – MUNAINI ROADS CONTRACT NO. RWC 563 TABLE OF CONTENTS SECTION 1:……………………………………………………………………………………..2 FORM OF BID…………………… ............................................................................................. 2 SECTION 2:……………………………………………………………………………………..3 APPENDIX TO FORM OF BID ................................................................................................ 3 SECTION 4: ……………………………………………………………………………….....11 INSTRUCTIONS TO BIDDERS .............................................................................................. 11 SECTION 5: ……………………………………………………………………………….....28 QUALIFICATION CRITERIA ................................................................................................ 28 SECTION 5: QUALIFICATION CRITERIA ........................................................................ 29 SECTION 6: ……………………………………………………………………………….....6 CONDITIONS OF CONTRACT ................................................................................................ 6 SECTION 6A: CONDITIONS OF CONTRACT PART I: GENERAL CONDITIONS OF CONTRACT:…………… .......................................................................................................... 7 SECTION 6B: CONDITIONS OF CONTRACT PART II: (CONDITIONS OF PARTICULAR APPLICATION) ............................................................................................. 8 SECTION 7:……………………………………………………………………………………40 SCHEDULES OF SUPPLEMENTARY INFORMATION ................................................... 40 SECTION 8:……………………………………………………………………………………56 FORM OF AGREEMENT ........................................................................................................ 56 SECTION 9:……………………………………………………………………………………61 _________________________________________________________________________________________ 2 Contract No. RWC 563 FORMS OF UNCONDITIONAL: ............................................................................................ 61 i. PERFORMANCE BANK GUARANTEE ................................................................. 61 ii. ADVANCE PAYMENT GUARANTEE .................................................................... 61 SECTION 10: …………………………………………………………………………….........66 STANDARD SPECIFICATIONS ............................................................................................. 66 SPECIAL SPECIFICATIONS ................................................................................................. 87 SECTION 12: ……………………………………………………………………………...…216 BILLS OF QUANTITIES ....................................................................................................... 216 SECTION 13: DRAWINGS .................................................................................................... 219 _________________________________________________________________________________________ 3 Contract No. RWC 563 SECTION 1: FORM OF BID _________________________________________________________________________________________ 2 Contract No. RWC 563 FORM OF BID (NOTE: The Appendix forms part of the Bid. Bidders are required to fill all the blank spaces in this form of Bid and Appendix) UPGRADING TO BITUMEN STANDARDS AND PERFORMANCE BASED ROUTINE MAINTENANCE OF: GITHAGARA – KARUTHI – KAGICHA - IRIA, WITIMA – GIATHENGE, CHINGA BOYS – NYAMARI, GATHUNGURI – KABEBERO, GACHAMI – KAGONYE – KIHOME, GATURUTURU – KIRANGI, KAIRUTHI – GATHUMBI, ACCESS TO KENYATTA MAHIGA HIGH SCHOOL ROAD & KENYA POWER OTHAYA SUBSTATION – OTHAYA GIRLS SECONDARY SCHOOL – MUNAINI ROADS (RWC 563) TO: The Director General, Kenya Rural Roads Authority Blue Shield Towers, 6th Floor P. O. Box 48151-00100, NAIROBI, KENYA Sir, 1. BID SUM 1 For Improvement Works: Having examined the Conditions of Contract, Specifications, Bills of Quantities, and Drawings for the execution of the above-named works we, the undersigned, offer to construct and install such works and remedy any defects therein in conformity with the said Bills of Quantities, Conditions of Contract, Specifications and Drawings for the sum of ______________________________________________________ (Insert amount in figures) _______________________________________________________________________ _______________________________________________________________________ _______________________(Insert amount in words) as specified in the Appendix to Bid or such other sums as may be ascertained in accordance with the said Conditions. 2. BID SUM 2 For Performance based Routine maintenance: We offer to execute in conformity with the Bidding Document the routine maintenance and repairs on and off carriageway and emergency works as instructed for the Contract period of 30 months. Our bid price is KShs. _________________________________________________[Amount in figures] Kenya Shillings _______________________________________________________________________ _________________________________________________________________________________________ 3 Contract No. RWC 563 _______________________________________________________________________ _________________________________________________________ Amount in words]- VAT Included. TOTAL BID PRICE BID SUM (1) + BID SUM (2) KShs. ___________________________________[Amount in figures] Kenya Shillings ______________________________________________________________ ________________________ ___________________________________________________ ________________________________________________[Amount in words VAT Included]. 3. We undertake, if our bid is accepted, to commence the works within twenty-eight (28) days of receipt of the Engineer’s order to commence, and to complete and deliver the whole of the works comprised in the contract within the time stated in the Appendix to Bid. 4. If our bid is accepted, we will, when required, obtain the guarantee of a Bank or other sureties (to be approved by you) to be jointly and severally bound with us in a sum not exceeding 5% of the above-named sum for the due performance of the contract under the terms of a Bond to be approved by you. 5. We agree to abide by this bid for the period of two hundred fifty-five (255) days from the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 6. We understand that you are not bound to accept the lowest or any bid you may receive. 7. On the basis of our previous experience we are fully experienced and competent in the type of work included in this BID and we have adequate financial resources to carry out the works described within the period for completion. We are in a position to fulfil the contract for which we have tendered. Dated this ………………………….. Day of ……………………… 20 …………….. Signature……………………………in the capacity of ……………………….…………….. Duly authorized to sign bids on behalf of (Name of Bidder) …………………………………. ……………………………………………………………..…………………………………… (Address of Bidder)………………………….…………………………………………. _________________________________________________________________________________________ 4 Contract No. RWC 563 (Name of Witness)……………………………………………………………………… (Signature of Witness)………………………..………………………………………… (Address of Witness)……………………………………………………………………. (Occupation of Witness)…………………….………………………………………….. _________________________________________________________________________________________ 5 Contract No. RWC 563 SECTION 2: APPENDIX TO FORM OF BID 3 _________________________________________________________________________________________ Contract No. RWC 563 APPENDIX TO FORM OF BID (This appendix forms part of the bid) CONDITIONS OF CONTRACT CLAUSE AMOUNT Bid Security (Bank Guarantee/Insurance Kshs [1,000,000.00] Bond Only) Amount of Performance 10.1 5% of BID Sum 1 in the form of Security(Unconditional Bank Guarantee) Unconditional Bank Guarantee FOR IMPROVEMENT WORKS Amount of Performance 10.1 5% of BID Sum 2 in the form of Security(Unconditional Bank Guarantee) Unconditional Bank Guarantee FOR PERFORMANCE BASED MAINTENANCE WORKS Program to be submitted 14.1 Not later than 21 (twenty one) days after issuance of Order to Commence Cash flow estimate to be submitted 14.3 Not later than 21 (twenty one) days after issuance of Order to Commence Minimum amount of Third Party 23.2 KShs. 3,000,000.00 Insurance Period for commencement, from 41.1 28 days Engineer’s order to commence Time for completion 43.1 36 months Amount of liquidated damages 47.1 KShs. 100,000.00 per day Limit of liquidated damages 47.1 5% of Contract Value Defects Liability
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