RAWALPINDI ENVIRONMENTAL IMPROVEMENT PROJECT [Loans 2211-PAK/2212-PAK(SF)]

PROJECT ADMINISTRATION MEMORANDUM FOR THE RAWALPINDI ENVIRONMENTAL IMPROVEMENT PROJECT [Loans 2211-PAK/2212-PAK(SF)] ISLAMIC REPUBLIC OF PAKISTAN April 2006 ii CURRENCY EQUIVALENTS (as of 29 October 2005) Currency Unit – Pakistan rupee/s (PRe/PRs) Pre1.00 = $0.0167 $1.00 = PRs60 ABBREVIATIONS ADB – Asian Development Bank ADF – Asian Development Fund AIFC – average incremental financial cost AP – affected person CBO – community-based organization CCB – citizen community board CD – city district CDR – City District Rawalpindi CO – chief officer DA – development authority DPAC – district price assessment committee EA – executing agency EMP – environmental management plan EIA – environmental impact assessment EIRR – economic internal rate of return FIRR – financial internal rate of return GDP – gross domestic product GIS – geographic information system GRC – grievance redress committee HUD&PHED – Housing, Urban Development, and Public Health Engineering Department IA – implementing agency ICB – International competitive bidding IEE – initial environmental examination IS – International shopping LAC – land acquisition collector LCB – local competitive bidding LG – Local Government and Rural Development Department LIBOR – London interbank offered rate m3/day – cubic meters per day MDG – Millennium Development Goal mld – million liters per day NGO – nongovernment organization NRW – non-revenue water O&M – operation and maintenance OCR – ordinary capital resources P&D – planning and development PDP – 10-Year Perspective Development Plan PG – government of Punjab PHED – Public Health Engineering Department iii PLGO – Punjab Local Government Ordinance PMU – project management unit PPMS – project performance management system PPTA – project preparatory technical assistance PRS – poverty reduction strategy RAC – Resettlement advisory committee RCB – Rawalpindi Cantonment Board RDA – Rawalpindi Development Authority RMC – Rawalpindi Municipal Corporation RP – Resettlement plan RT – Rawal Town SDR – special drawing rights SDS – social development specialist SEIA – summary environmental impact assessment SOE – statement of expenditures STP – sewage treatment plant TA – technical assistance TMA – tehsil municipal administration TOTP – tax on transfer of immovable property UA – union administration UC – union council UNDP – United Nations Development Programme UNICEF – United Nations International Children’s Fund WACC – weighted average cost of capital WASA – Water and Sanitation Agency WHO – World Health Organization GLOSSARY district – A district as notified under the Punjab Land Revenue Act, 1967. Punjab province consists of 34 districts. katchi abadi – An unauthorized settlement on state-owned land of more than 40 dwellings, without land rights or physical and social infrastructure services and facilities nazim – Head of city district or a town, or tehsil, or union administration. tehsil – A tehsil as notified under the Punjab Land Revenue Act, 1967. Punjab has 122 tehsils. NOTES (i) The fiscal year (FY) of the Government ends on 30 June. (ii) In this report, “$” refers to US dollars. iv TABLE OF CONTENTS Page PURPOSE OF PROJECT ADMINISTRATION MEMORANDUM v KEY PERSONS INVOLVED IN THE PROJECT vi LOAN PROCESSING HISTORY viii REFERENCE MATERIALS ix PROJECT FRAMEWORK x MAP xiv I. PROJECT DESCRIPTION A. Area and Location 1 B. Objectives 1 C. Components and Outputs 1 D. Special Features 4 II. COST ESTIMATES AND FINANCING PLAN A. Cost Estimates 5 B. Financing Plan 7 C. Allocation of Loan Proceeds 8 III. IMPLEMENTATION ARRANGEMENTS A. Executing Agency and Implementing Agencies 9 B. Project Management 9 IV. IMPLEMENTATION SCHEDULE 11 V. PROCUREMENT A. Civil Works 12 B. Goods 12 VI. CONSULTING SERVICES 14 VII. DISBURSEMENT ARRANGEMENTS A. Imprest Account 15 B. Statement of Expenditures 15 C. Condition for Withdrawal 15 D. Issuance of PCSS Numbers 15 E. Advice of Withdrawal 16 VIII. ACCOUNTING, AUDITING AND REPORTING A. Accounting and Auditing 17 B. Reporting 17 v IX. PROJECT PERFORMANCE MONITORING AND EVALUATION A. Performance Monitoring and Evaluation 18 B. Review 18 X. ASSURANCES/COVENANTS 19 XI. ANTICORRUPTION 21 APPENDIXES 1. Project Area 2. Government Policy 3. Guide and Checklists for Procurement 4. Draft Terms of Reference of Consultants 5. Guide for the Engagement of Consultants 6. Auditing Requirements 7. Proforma of Progress Report 8. Project Performance Report 9. Project Performance Management System 10. Summary Environmental Impact Assessment vi PURPOSE OF PROJECT ADMINISTRATION MEMORANDUM This Project Administration Memorandum (PAM) contains project data and information that allows the Borrower, Executing Agency (EA), Implementing Agencies (IAs), Project Management Unit (PMU), other stakeholders, and the Asian Development Bank (ADB) to monitor project implementation and evaluate project impact. This PAM ¾ provides concise and accurate detail, including maps and diagrams, on major aspects of project implementation; ¾ specifies roles and responsibilities of the EA, IAs, consultants, and ADB for the various actions required for satisfactory project implementation; ¾ assists project administration staff of the EA, IAs, and ADB to anticipate problems and initiate timely remedial actions or recommendations; ¾ contains a design and monitoring framework, including subsequent revisions that confirm the goal, purpose, outputs, activities, inputs, targets, indicators, key assumptions, and risks; ¾ provides a framework and checklist for monitoring progress to allow remedial actions and midstream modifications to meet project objectives; ¾ promotes systematic monitoring and evaluation of project objectives, and assessment of impacts on project beneficiaries through surveys, studies, and periodic and midterm reviews; ¾ provides the format and instructions for the EA and IAs to periodically update the project performance report in its current revised format; and ¾ references ADB’s Anticorruption Policy, indicating how ADB may be contacted about allegations of corruption and fraud. This PAM is provided to the Government for overall monitoring of external assistance programs, and to facilitate government intervention in project implementation issues, should the need arise. It should be read along with the Report and Recommendation of the President (RRP), the Project Agreement, and Loan Agreements between the Islamic Republic of Pakistan and ADB. In case of discrepancies between the PAM, RRP, Project Agreement, and the Loan Agreements, the Loan Agreements will always prevail. vii KEY PERSONS INVOLVED IN THE PROJECT A. ASIAN DEVELOPMENT BANK The ADB’s Social Sectors Division (SASS) of the South Asia Department (SARD) is responsible for the implementation of the Rawalpindi Environmental Improvement Project in ADB. The ADB Pakistan Resident Mission (PRM) will support SASS in coordinating implementation activities. ADB Headquarters Director, SASS : Hun Kim Sr. Urban Development : Shakeel Khan Specialist/ Project Officer : Tel no: (632) 632 5804 email: [email protected] Control Officer : Preethi Wijeratne email: [email protected] Asst. Project Analyst : Bernadine B. Racoma Tel. no: (632) 632 6872 email: [email protected] Address : Asian Development Bank No. 1 ADB Avenue, Mandaluyong City 0401 Metro Manila, Philippines or P.O. Box 789, 0980 Manila, Philippines Facsimile : (632) 636 2444 (ADB’s main fax) (632) 636 2293 (SASS) Telephone : (632) 632 4444 ADB’s Website : http://www.adb.org B. PAKISTAN RESIDENT MISSION Project Officer : R.M. Farrukh email: [email protected] Sr. Disbursement Assistant : Abid Ali Shah Address : Overseas Pakistanis Foundation Bldg (OPF) Sharah-e-Jamhuriyat, G-5/2, Islamabad Facsimile : +92 51 282 3324, 227 4718 Telephone : +92 51 282 5011-16, 208 7300 viii C. EXECUTING AGENCY The Executing Agency of the Project is the City District Rawalpindi (CDR). A Project Management Unit (PMU), established by CDR will be located at the Water and Sanitation Agency (WASA). The PMU will assist CDR, Rawal Town (RT), Rawalpindi Development Authority (RDA) and WASA in providing policy guidance and implementing project components. City District Rawalpindi City District Nazim : Raja Muhammad Javed Ikhlas Project Management Unit Project Director : Mr. Aslam A. Sabzwari Project Director email : [email protected] Address : check this Facsimile : +92 51 55321188 check this Telephone : +92 51 5774444 check this D. EXCHANGE OF COMMUNICATIONS All official letters/correspondence/fax messages, etc., must be signed by the Project Director, addressed to Director, SASS, and copied to Country Director, Pakistan Resident Mission. ix LOAN PROCESSING HISTORY (a) Approval of PPTA 21 April 2003 (b) Loan Fact-Finding Mission 11-24 March 2004 (c) Management Review Meeting 15 October 2004 (d) Appraisal Mission 6-16 September 2005 (e) Staff Review Committee Meeting 12 October 2005 (f) Loan Negotiations 27-28 October 2005 (g) Board Circulation 22 November 2005 (h) Board Consideration and Approval 13 December 2005 (i) Loan Agreement Signing 22 December 2005 (i) Loan Effectiveness 27 February 2006 (k) Loan Closing Date1 30 September 2011 1 This date will be the closing date for withdrawals from the loan account. Goods must have been delivered and services rendered on or before this date to be eligible for payment by the Bank. No payments from the loan can be made after the loan closing date. However, when there is no formal request for extension of the loan closing date, the loan account may still be kept open for a period of three months beyond the loan closing date

Load more