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Proceeding of Ordinary Board Meeting Held on 30Th July, 2020 at 1100 Hours in the Board Room of the Cantonment Board Clifton

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Proceeding of Ordinary Board Meeting Held on 30Th July, 2020 at 1100 Hours in the Board Room of the Cantonment Board Clifton 1 PROCEEDING OF ORDINARY BOARD MEETING HELD ON 30TH JULY, 2020 AT 1100 HOURS IN THE BOARD ROOM OF THE CANTONMENT BOARD CLIFTON ATTENDED BY President Brig. Abid Ali Askari Station Commander, Karachi Secretary Muhammad Saleem Hassan Wattoo Vice President Mr. Aziz Suharwardy Members 1. Lt. Col. Zahid Masood ….. Nominated Member 2. Maj. Naseem Jan ….. Nominated Member 3. Mr. Ameer Shah ….. Elected Member 4. Mr. Muhammad Jamil ….. Elected Member 5. Mr. Abdul Hameed Baloch ….. Elected Member 6. Mr. Zaka Uddin ….. Elected Member 7. Mr. Muhammad Shahid Shaikh ….. Elected Member 8. Mr. Muhammad Zikr Mehanti ….. Elected Member 9. Mr. Muhammad Aslam Khaliq ….. Elected Member 10. Mr. Ashraf S. John ….. Elected Member PCB CEO 2 TABLE OF CONTENTS 1. ACCOUNTS .................................................................................................................................. 4 1.1 MONTHLY ACCOUNT AND STATEMENT OF ARREARS. ....................................... 4 1.2 HOUSE BUILDING ADVANCE FOR CONSTRUCTION OF HOUSE ....................... 5 1.3 MOTORCYCLE ADVANCE ................................................................................................. 5 1.4 REQUEST FOR LOAN FOR CANTT GENERAL HOSPITAL RAWALPINDI. ......... 6 1.5 ANNUAL ACCOUNT FOR THE FINANCIAL YEAR 2019-20. ..................................... 6 1.6 GRANT OF ARREARS / DIFFERENCE AMOUNT ON UP-GRADATION OF CBC EMPLOYEES. ....................................................................................................................................... 7 1.7 PAYMENT OF REGISTRATION FEE. .............................................................................. 8 2. ADMIN BRANCH ....................................................................................................................... 9 2.1. HIRING / RE-HIRING OF RESIDENTIAL ACCOMMODATION. ................................. 9 2.2. RE-APPOINTMENT/EXTENSION IN SERVICE OF STAFF ON DAILY WAGES. .... 10 2.3. EXTENSION OF CONTRACTUAL APPOINTMENT. ..................................................... 13 2.4. CPEIs- APPROVAL OF FEE STRUCTURE FOR NEWLY ESTABLSIHED CANTT PUBLIC SCHOOL EYFS CAMPUS CLIFTON KARACHI .......................................................... 14 2.5. STANDARDIZATION OF BYE LAWS ............................................................................... 15 3. REVENUE BRANCH ................................................................................................................. 19 3.1. PROPOSED ASSESSMENT UNDER SECTION 66 AND 67 OF THE CANTONMENTS ACT; 1924. .......................................................................................................... 19 3.2. AUTHENTICATION/CONFIRMATION OF ASSESSMENT OF VARIOUS RESIDENTIAL & COMMERCIAL PROPERTIES FINALIZED BY THE ASSESSMENT COMMITTEE. ..................................................................................................................................... 28 3.3. RE-CONSTITUTION OF REMISSION COMMITTEE. ..................................................... 47 3.4. ACTION AGAINST NON-COMPLIANCE OF VARIOUS NOTICES SERVED UPON THE OWNERS/OCCUPIERS/TENANTS. .................................................................................... 48 3.5. EXEMPTION / WAIVE OFF OUTDOOR ADVERTISEMENT CHARGES / TAXES VINYL PAINTING & WINDOW GRAPHY FOR THE PERIOD W.E.F 01-03-2020 TO 30-06- 2020 DUE TO CORONA VIRUS (COVID-19) ................................................................................ 49 3.6. FIXATION OF NUMBER OF INSTALLMENTS OF CB OUTSTANDING DUES. ....... 49 3.7. NON PAYMENT OF CANTONMENT BOARD DUES BY NATIONAL BANK OF PAKISTAN CBC BRANCH. ............................................................................................................. 51 3.8. AUCTION OF FEE COLLECTION RIGHTS OF PARKING UNDER GIZRI FLYOVER / PARKING AT SEA VIEW / PARKING AT BLOCK 8 -9 AND ST 10 / SMALL BUSINESS AT SEA VIEW. .................................................................................................................................... 54 3.9. RE-FUND OF DOUBLE PAID AMOUNT OF RS.51,010/- ON ACCOUNT OF T.I.P TAX IN RESPECT OF SHOP NO.4, (G/F) PLOT NO.18-C, RAHAT LANE NO.3, PHASE-VI, DHA KARACHI. ................................................................................................................................ 56 PCB CEO 3 4. ENGINEERING BRANCH ....................................................................................................... 57 4.1. PROCEEDINGS OF BUILDING COMMITTEE HELD ON 08-07-2020, 16-07-2020 AND 27-07-2020.................................................................................................................................. 57 4.2. SUB-DIVISION OF PLOT ..................................................................................................... 72 4.3. UNIFIED BUILDING BYE-LAWS FOR KARACHI REGION. ........................................ 72 4.4. APPLICABILITY OF APPROVED M&R LOWEST RATES (2019-2020) IN THE YEAR 2020-2021 ............................................................................................................................................. 73 4.5. PROVISION OF REQUESTED INFORMATION UNDER THE RIGHT OF ACCESS TO INFORMATION ACT, 2017. ...................................................................................................... 74 4.6. IMPROVEMENT IN EXISTING WATER DISTRIBUTION SYSTEM ............................. 77 5. SANITATION BRANCH .......................................................................................................... 79 5.1. SANITARY DIARY OF CLIFTON CANTONMENT FOR THE MONTH OF JUNE 2020 79 5.2. SUMMARY REGARDING OF CBC GRAVEYARD PH-VIII ........................................... 81 5.3. ANOMALY / DISCREPANCY IN CONSERVANCY CONTRACTS ............................ 81 5.4. FINES FOR INSANITARY STATE ...................................................................................... 82 5.5. AUCTION OF OLD CBC VEHICLES .................................................................................. 83 6. M.I.S BRANCH ........................................................................................................................... 84 6.1. PROVISION OF ONLINE PAYMENT FACILITY TO RESIDENTS OF CANTONMENT BOARDS. .............................................................................................................. 84 7. LAND BRANCH ........................................................................................................................ 85 7.1. PROCEEDING OF BAZAR COMMITTEE. ........................................................................ 85 8. STORE BRANCH ....................................................................................................................... 95 8.1. CONFIRMATION OF ACTION TAKEN UNDER SECTION 25 OF THE CANTONMENTS ACT, 1924. .......................................................................................................... 95 8.2. CONSTITUTION OF AUCTION COMMITTEE................................................................ 98 8.3. CONTRACTOR / GENERAL ORDER SUPPLIER OF THE STORES. ........................... 99 8.4. PROCEEDINGS OF PROCUREMENT / PURCHASE COMMITTEE MEETING HELD ON 25-06-2020, 03-07-2020, 06-07-2020, 09-07-2020, 14-07-2020, 20-07-2020, 27-07-2020 AND 28-07-2020. ......................................................................................................................................... 100 PCB CEO 4 1. ACCOUNTS 1.1 MONTHLY ACCOUNT AND STATEMENT OF ARREARS. Reference/Authority: Rule 90 of the Pakistan Cantonments Account Code, 1955. To note the monthly statement of account of Cantonment Fund along with statement of arrears of revenue for the month of June, 2020. Rule 90 of the Pakistan Cantonments Account Code, 1955 which states that “The Executive Officer shall cause to be prepared a monthly statement of receipts and expenditures of the Cantonment Fund and place it along with statement of arrears of revenue before the Board for information”. (Rs. In million) MONTHLY STATEMENT OF RECEIPTS AND EXPENDITURES – JUNE, 2020. Cantt Security Sinking G.P. Pension Ben Group Description Fund Fund Fund Fund Fund Fund Insurance Account Account Account Account Account Account Account Opening Balance 325.701 52.166 - 103.531 8.483 12.957 8.286 Investment - - 6.000 14.500 - - - Total:- 325.701 52.166 6.000 118.031 8.483 12.957 8.286 Receipt 337.670 6.305 - 1.955 1.411 0.153 0.003 Balance 663.371 58.471 6.000 119.986 9.894 13.110 8.289 Expenditure 302.409 14.905 - 2.253 4.381 - - Closing Balance 360.962 43.566 6.000 117.733 5.513 13.110 8.289 MONTHLY STATEMENT OF ARREARS OF REVENUES – JUNE, 2020 Arrears as on Recovery in Total Recovery Balance of % age of Head 1st July 2019 June 2020 of Arrears upto Arrears Recovery 30-06-2020 House Tax 97.000 2.186 12.872 84.128 13.27% Water Charges 20.050 0.449 2.109 17.941 10.51% Conservancy 37.500 0.816 5.333 32.167 14.21% Charges 154.550 3.451 20.314 134.236 13.14% Relevant file is placed on the table for perusal please. PCB CEO 5 The case is placed before the Board for consideration and approval under Section 43 of the Cantonments Act, 1924. Resolution Considered and the Board unanimously noted. 1.2 HOUSE BUILDING ADVANCE FOR CONSTRUCTION OF HOUSE Reference/Authority: Govt. of Pakistan, Finance Division letter No. F.1(1)-Imp./83 dated 18-8-1983 and rule 19 of the Pakistan Cantonments Account Code, 1955. To consider an application dated 09-07-2020 received from Mr. Sajjad Nazir, Assistant Secretary-II, CBC requesting therein for grant of House
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