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Proceeding of Ordinary Board Meeting Held on 16Th October, 2020 at 1100 Hours in the Board Room of the Cantonment Board Clifton

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Proceeding of Ordinary Board Meeting Held on 16Th October, 2020 at 1100 Hours in the Board Room of the Cantonment Board Clifton 1 PROCEEDING OF ORDINARY BOARD MEETING HELD ON 16TH OCTOBER, 2020 AT 1100 HOURS IN THE BOARD ROOM OF THE CANTONMENT BOARD CLIFTON (VARIED BOARD CONSTITUTED UNDER SECTION 14 OF THE CANTONMENTS ACT 1924) ATTENDED BY President Brig. Abid Ali Askari Station Commander, Karachi Secretary Muhammad Saleem Hassan Wattoo Nominated Mr. Aziz-ul-Haq Suharwardy Civil Member Nominated Colonel. Akhtar Hussain, Military Station Heaquarters Karachi Member PCB CEO 2 TABLE OF CONTENTS 1. ACCOUNTS .................................................................................................................................. 4 1.1 MONTHLY ACCOUNT AND STATEMENT OF ARREARS. ....................................... 4 1.2 MOTORCYCLE ADVANCE ................................................................................................. 5 1.3 HOUSE BUILDING ADVANCE FOR CONSTRUCTION OF HOUSE ....................... 6 1.4. PAYMENT OF ADVERTISEMENT BILLS/PUBLIC NOTICES ETC ........................... 6 2. ADMIN BRANCH ....................................................................................................................... 8 2.1. HIRING / RE-HIRING OF RESIDENTIAL ACCOMMODATION. ................................. 8 2.2. CREATION OF POST OF ASSISTANT CANTT ENGINEER ELECTRICAL (BS-16) IN CANTT BOARD CLIFTON ................................................................................................................ 9 2.3. DECLARATION OF VARIED CONSTITUTION FOR CANTONMENT BOARDS – RE-CONSTITUTION OF VARIOUS COMMITTEES. ................................................................... 10 2.4. APPOINTMENT OF STAFF ON DAILY WAGES BASIS. ............................................... 14 2.5. RENEWAL/EXTENTION OF CONTRACTUAL PERIOD.............................................. 15 3. REVENUE BRANCH ................................................................................................................. 17 3.1. PROPOSED ASSESSMENT UNDER SECTION 66 AND 67 OF THE CANTONMENTS ACT 1924. ........................................................................................................... 17 3.2. AUTHENTICATION/CONFIRMATION OF ASSESSMENTS OF VARIOUS RESIDENTIAL & COMMERCIAL PROPERTIES FINALIZED BY THE ASSESSMENT COMMITTEE. ..................................................................................................................................... 73 3.3. RE-CONSIDERATION OF EX-PARTE ASSESSMENT OF A RESIDENTIAL PROPERTY FINALIZED BY THE ASSESSMENT COMMITTEE. .............................................. 90 3.4. RE-VETTING OF TERMS AND CONDITIONS OF AUCTION NOTICES. .................. 90 3.5. CLOSURE OF PARKING SITES DUE TO COVID-19 & RAIN EMERGENCY AND AUCTION OF COLLECTION RIGHTS OF THESE PARKING SITES. ...................................... 92 3.6. RECOMMENDATIONS OF THE COMMITTEE CONSTITUTED BY THE BOARD FOR THE REFUND /REVERSAL OF PAYMENTS LIKE TIP TAX, DUAL PAYMENTS / ADJUSTMENT OF EXCESS PAYMENT / DELETION OF DUES/CLOSING OF ACCOUNT / REVENUE IDS. ............................................................................................................................... 94 4. ENGINEERING BRANCH ....................................................................................................... 97 4.1. PROCEEDINGS OF BUILDING COMMITTEE HELD ON 23-09-2020, 02-10-2020 AND 14-10-2020.................................................................................................................................. 97 4.2. SUB-DIVISION OF PLOT ................................................................................................... 114 4.3. AMENDMENT OF BUIDLING BYELAWS - PREVENTIVE MEASURES AGAINST HEAVY RAINS. ................................................................................................................................ 115 PCB CEO 3 4.4. NAMING / RENAMING OF ROAD IN BLOCK-8 & 9 KDA SCHEME-V CLIFTON CANTT. ............................................................................................................................................. 117 4.5. OPENING OF TECHNICAL AND FINANCIAL BIDS M&R WORKS 2020-21 ........ 117 5. SANITATION BRANCH ........................................................................................................ 123 5.1. SANITARY DIARY OF CLIFTON CANTONMENT FOR THE MONTH OF SEPTEMBER, 2020............................................................................................................................ 123 5.2. SUMMARY REGARDING BURIALS OF CBC GRAVEYARD PH-VIII ....................... 123 5.3. ARMY CONSERVANCY AGREEMENT 2020/2021 ...................................................... 124 5.4. COMPLETE FABRICATION OF COMBINE SEWER SUCTION & JETTING MACHINE......................................................................................................................................... 124 5.5. COMPLETE FABRICATION OF 02X SEWER SUCTION MACHINES. ...................... 125 5.6. PROPOSAL BY M/S GROUP NASH ................................................................................ 126 6. LEGAL BRANCH ..................................................................................................................... 129 6.1. HIRING OF SERVICES OF ADVOCATE. ........................................................................ 130 6.2. PROFESSIONAL FEE PAYMENT TO THE CANTT. LEGAL ADVISORS. ................ 131 6.3. LEGAL ADVISORS PANEL OF THE CANTONMENT BOARD CLIFTON. ............. 132 7. MIS BRANCH ........................................................................................................................... 133 7.1. APPROVAL OF SMS CHARGES. ...................................................................................... 133 8. STORE BRANCH ..................................................................................................................... 133 8.1. PURCHASE OF 02X TOYOTA YARIS FOR ADMINISTRATION................................ 133 8.2 PROCEEDINGS OF PROCUREMENT / PURCHASE COMMITTEE MEETINGS HELD ON 16-09-2020, 17-09-2020, 05-10-2020, 07-10-2020 & 12-10-2020. .............................. 134 8.3. PURCHASE OF 01X TOYOTA ALTIS 1.8 FOR ADMINISTRATION .......................... 139 PCB CEO 4 1. ACCOUNTS 1.1 MONTHLY ACCOUNT AND STATEMENT OF ARREARS. Reference/Authority: Rule 90 of the Pakistan Cantonments Account Code, 1955. To note the monthly statement of accounts of Cantonment Fund alongwith statement of arrears of revenue for the month of Sept, 2020. Rule 90 of the Pakistan Cantonments Account Code, 1955 which states that “The Executive Officer shall cause to be prepared a monthly statement of receipts and expenditures of the Cantonment Fund and place it along with statement of arrears of revenue before the Board for information”. (Rs. In million) MONTHLY STATEMENT OF RECEIPTS AND EXPENDITURES –SEPT 2020. Cantt Security Sinking G.P. Pension Ben Group Description Fund Fund Fund Fund Fund Fund Insurance Account Account Account Account Account Account Account Opening Balance 573.580 43.566 - 96.044 12.506 15.183 9.096 Investment - - 6.000 14.500 - - - Total:- 573.580 43.566 6.000 110.544 12.506 15.183 9.096 Receipts 899.712 1.632 - 1.974 8.940 0.742 0.143 Balance 1473.292 45.198 6.000 112.518 21.446 15.925 9.239 Expenditures 367.515 - - 3.312 10.613 - - Closing Balance 1105.777 45.198 6.000 109.206 10.833 15.925 9.239 MONTHLY STATEMENT OF ARREARS OF REVENUES –SEPTMEBER 2020 Arrears as on Recovery upto Balance of Arrears % age of Recovery Head 1st July 2020 30-09-2020 House Tax 500.00 109.788 390.212 21.957 Water Charges 300.00 21.790 278.210 7.263 Conservancy 250.00 35.665 214.335 14.266 Charges Total: 1050.00 167.243 882.757 15.927 Relevant file is placed on the table for perusal please. The case is placed before the Board for consideration and approval under Section 43 of the Cantonments Act, 1924. Resolution Considered and the Board unanimously noted. PCB CEO 5 1.2 MOTORCYCLE ADVANCE Reference/Authority: Finance Division O.M No.F.8 (2)-Reg.7/87-698 dated 09-01-2018. To consider following applications received from Cantt Board employees requesting therein for grant of motorcycle advance of Rs. 1,00,000/-. The eligibility criteria in terms of revised pay limit is Rs. 15,001/- to Rs. 34,999/-per month in the light of Finance Division O.M under reference. The details are as under:- BPS & Monthly Amount of S.No. Name Designation Basic Pay Advance Mr. Rajesh S/o. Serviceman 1. Rs. 17,410/- Rs. 100,000/- Jai Ram BPS-02 Mr. Muhammad LDC 2. Dilawar S/o. Abdul Rs.13,230/- Rs.100,000/- BPS-09 Razzaq Mr. Asad Abbas S/o. Public Facilitator 3. Rs.13,230/- Rs. 100,000/- Ghulam Abbas BPS-09 Mr. Ilyas Boota S/o. Serviceman 4. Rs.13,600/- Rs.100,000/- Boota Masih BPS-02 Mr. Faisal Rehman Facilitator 5. Rs. 14,690/- Rs. 100,000/- S/o. Fazal Rehman BPS-09 Mr. Muhammad Ayub Complaint 6. Khan S/o. Abdul Rs. 13,420/- Rs. 100,000/- Receiver Qayyum Khan 7. Mr. Haseen Panhwar Naib Qasid Rs. 12,280/- Rs. 100,000/- The above advance shall be reimbursed by the applicant in 60 equal monthly installments. Budget provision exists under head N-4 of the Budget Estimates for the year 2020-2021. Relevant file is placed on the table for perusal please. The case is placed before the Board for consideration and approval under section 43 of the Cantonments Act, 1924. Resolution Considered and the Board unanimously approved the motorcycle advance of Rs.100,000/- in favour of Mr. Rajesh S/o Jai Ram, Serviceman (BS-02). The refund be made by the applicant through 24 equal monthly installments. The Board further unanimously rejected the applications
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