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Quarterly Report Citizens’ Voice Project QUARTERLY REPORT OCTOBER – DECEMBER 2012 TDEA Office Citizens’ Voice Project 520-Margalla Road, F-10/2, Islamabad T: +92-51-2100862-63-64 Website: www.cvpa-tdea.org Table of Contents HIGHLIGHTS FOR THE FOURTH QUARTER (OCTOBER – DECEMBER 2012) ................................................................. - 3 - 1. MONITORING, EVALUATION AND RESEARCH ...................................................................................................... - 6 - 1.1. PROGRAM DEVELOPMENT AND RESEARCH ................................................................................................................... - 6 - 1.1.1. APPLICATIONS RECEIVED ............................................................................................................................................. - 6 - 1.1.2. Application Reviews, Approvals and Application Revisions .............................................................................. - 6 - 1.2. MONITORING AND EVALUATION: .................................................................................................................................... - 7 - 1.2.1. Pre-Award Support for the Award of Grants ..................................................................................................... - 7 - 1.2.2. Post-Award Monitoring: .................................................................................................................................... - 8 - 2. FINANCE, GRANTS AND COMPLIANCE ................................................................................................................. - 9 - 2.1. GRANTS ...................................................................................................................................................................... - 9 - 2.1.1. Pre-Award Assessments .................................................................................................................................... - 9 - 2.1.2. Post-Award Reviews .......................................................................................................................................... - 9 - 2.1.3. Process Improvement ...................................................................................................................................... - 10 - 2.1.4. Due Diligence .................................................................................................................................................. - 10 - 2.1.5. Award of Grants .............................................................................................................................................. - 10 - 2.1.6. Award of Subcontracts .................................................................................................................................... - 12 - 2.1.7. Pre- and Post-Award Conditions ..................................................................................................................... - 12 - 2.1.8. Technical Assistance to Sub-awardees ............................................................................................................ - 12 - 2.2. FINANCE .................................................................................................................................................................... - 12 - 2.3. COMPLIANCE ............................................................................................................................................................. - 13 - 3. CAPACITY BUILDING ......................................................................................................................................... - 13 - 3.1. PARTNERS’ TRAINING .................................................................................................................................................. - 13 - 3.1.1. QUICK IMPACT TRAININGS (QIT) ................................................................................................................................ - 13 - PROGRAMMATIC TRAININGS ............................................................................................................................................... - 14 - PERFORMANCE MANAGEMENT PLANS TRAINING .................................................................................................................... - 14 - 3.1.2 LONG-TERM INSTITUTIONAL DEVELOPMENT TRAINING .................................................................................................... - 15 - 3.2. TDEA ....................................................................................................................................................................... - 15 - 4. ADMINISTRATION AND PROCUREMENT ............................................................................................................ - 15 - 4.1. HUMAN RESOURCE MANAGEMENT ............................................................................................................................... - 16 - 5. MANAGEMENT INFORMATION SYSTEM (MIS) ................................................................................................... - 16 - 5.1 WEBSITE .................................................................................................................................................................... - 16 - 5.2 COMPLIANCE SUPPORT ................................................................................................................................................. - 16 - 5.3 GMIS ........................................................................................................................................................................ - 16 - 6. COMMUNICATIONS AND EXTERNAL RELATIONS................................................................................................ - 16 - 6.1 OTHER EVENTS AND MEETINGS ....................................................................................................................................... - 17 - 7. CHALLENGES FACED ......................................................................................................................................... - 17 - APPENDIX IA: LIST OF PROGRAMMATIC PRE-AWARD ASSESSMENTS ..................................................................... - 19 - APPENDIX IB: LIST OF OPERATIONAL PRE-AWARD ASSESSMENTS .......................................................................... - 20 - APPENDIX II: PROVINCE OR REGION WISE DISTRIBUTION OF SUB-AWARDEES (AS OF DECEMBER 31, 2012)............ - 22 - APPENDIX III: STATUS OF REGION AND THEME-WISE AWARDED GRANTS AND FUNDS (US$) APPROVED AND DISBURSED (AS OF DECEMBER 31, 2012) ............................................................................................................... - 23 - APPENDIX IV: THEMATIC AREA-WISE DISBURSEMENTS FOR THE PERIOD OCTOBER – DECEMBER 2012 ................... - 24 - APPENDIX V: REGION-WISE DISBURSEMENT FOR THE PERIOD OCTOBER – DECEMBER 2012 ................................... - 25 - APPENDIX VI: PROGRESS AGAINST EACH PMP INDICATOR .................................................................................... - 26 - APPENDIX VII: LIST OF SUB-AWARDEES (AS ON DECEMBER 31, 2012) .................................................................... - 29 - Page - 2 - of 38 Highlights for the Fourth Quarter (October – December 2012) Statistical Abstracts This is the quarterly progress report of Citizens’ Voice Project for the reporting period October to December 2012. The table below highlights the key achievements during the quarter as well as cumulative status as of December 31, 2012. During the Quarter Cumulative as of S. # Indicators (Oct– Dec 2012) 31 Dec, 2012 1.0 Applications Received 369 824 1.1 Technical Review Committee Reviews 336 766 1.2 Grant Management Committee Reviews 97 227 1.3 Project Steering Committee Reviews 36 140 2.0 Applications Recommended to USAID for Award 16 88 2.1 Approved for Award by USAID 24 60 2.2 Approval in process at USAID 22 22 3.0 Grant Agreements Signed with Applicant Organizations 20 52 3.1 Grant agreements under process 6 6 3.2 Grants not awarded after USAID approval 0 2 APPLICATIONS & GRANTS & APPLICATIONS 4.0 Funds Committed to Grantees by USAID in USD 2,179,738 5,902,710 5.0 Funds Disbursed to Grantees in USD 507,896 978,056 6.0 Pre-Award Assessments 77 223 6.1 Operational Pre-Award Assessments 49 120 6.2 Programmatic Pre-Award Assessments 28 103 M&E 7.0 Post-Award M&E Visits 48 76 7.1 Operational M&E Visits 25 25 7.2 Programmatic M&E Visits 23 51 8.0 Total Number of Trainees from Grantee Organizations 145 246 9.0 Long-Term Institutional Trainings and Training of Trainers 3 4 9.1 Number of Males Trained 47 64 9.2 Number of Females Trained 11 16 10.0 PMP Workshops 2 2 10.1 Number of Males Trained 24 24 10.2 Number of Females Trained 5 5 11.0 Quick Impact Trainings (Programmatic) 0 3 11.1 Number of Males Trained 0 44 11.2 Number of Females Trained 0 9 12.0 Quick Impact Trainings (Operational) 2 5 12.1 Number of Males Trained 53 74 12.2 Number of Females Trained 5 10 CAPACITY BUILDING CAPACITY 13.0 Trainings for TDEA and Project Staff 0 2 13.1 Number of Males Trained 0 53 13.2 Number of Females Trained 0 14 14.0 Capacity Action Plans Developed 101 326 14.1 Pre-Award Conditions Agreed Upon 0 1 14.2 Pre-Award Conditions Met 0 1 14.3 Post-Award Conditions Agreed Upon 66 271 14.4 Post-Award Conditions Met 35 53 Page - 3 - of 38 Applications received, pre-award grants processing and disbursement of funds In the last quarter of 2012, Citizens’
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