Part 1 – Open Items
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Headquarters Telephone No The Old Hall, Burton Road, 01332 771221 Littleover, Derby. DE23 6EH Fax No Contact Name & Address 01332 270360 Anne Wathall/Joanne Minicom Number Carter/Laura Slade 01332 271900 Contact Extension No Our Reference 7012/7005/7002 TM/LS Your Reference Date June 2016 Dear Member DERBYSHIRE FIRE & RESCUE AUTHORITY ANNUAL GENERAL MEETING – 30 JUNE 2016 Please attend the Annual General Meeting of Derbyshire Fire & Rescue Authority to be held on Thursday 30 June at 1030 hours at the Fire & Rescue Service Headquarters, Burton Road, Littleover, Derby, DE23 6EH (Sat Nav DE23 6EJ). Party Political Group pre-meetings will commence from 0930 hours onwards and a room for this will be allocated by the Committee Clerk on the day. The agenda is set out below. Yours sincerely Terry McDermott Chief Fire Officer/Chief Executive PART 1 – OPEN ITEMS 1. To appoint the Chair of Derbyshire Fire & Rescue Authority for the 2016/17 year 2. To appoint the Vice Chair of Derbyshire Fire & Rescue Authority for the 2016/17 year 3. To confirm the Leader of the Minority Group 4. Public Question Time 5. Apologies 6. Declarations of Interest email: [email protected] www.derbys-fire.gov.uk Chief Fire Officer/Chief Executive Terry McDermott MA 7. To confirm the Minutes of Derbyshire Fire & Rescue Authority Meeting held on 24 March 2016 8. To confirm the Minutes of the Standards Committee Meeting held on 24 March 2016 9. To confirm the Minutes of the Inclusion & Equality Forum held on 12 April 2016 10. To confirm the Minutes of the Pensions Board Meeting held on 28 April 2016 11. To confirm the Minutes of the Governance & Performance Meeting held on 6 June 2016 12. Appointments to Committees, Groups, Panels, Forums, the Local Pensions Board and the Fire Commission 2016/17 13. Committee Annual Work Programme 2016/17 Reports for Decision: 14. External Audit Plan 2015/16 – Director of Finance/Treasurer, Simon Allsop 15. Internal Audit Annual Report 2015/16 – Director of Finance/Treasurer, Simon Allsop 16. Revenue Budget Outturn 2015/16 – Director of Finance/Treasurer, Simon Allsop 17. Capital and Prudential Outturn 2015/16 and Revised Capital Programme 2016/17 – Director of Finance/Treasurer, Simon Allsop 18. Key Performance Measures 2016/17 – Area Manager, Pete Aykroyd 19. Annual Report 2015/16 – Area Manager, Judi Beresford 20. Annual Governance Statement 2015/16 – Deputy Chief Executive, Joy Smith 21. Member Development 2016/17 – Area Manager, Rick Roberts Please note reports for information will no longer be provided in hard copy format; these reports will only be contained in the electronic version emailed to Members. The Chair will continue to table these reports for discussion and offer the opportunity to raise questions; at this point the reports will also be displayed on the screen. Reports for Information: 22. Verbal update from the Chief Fire Officer/ Chief Executive 23. Review of the Effectiveness of Internal Audit 2015/16 – Director of Finance/Treasurer, Simon Allsop 24. Annual Report of the Monitoring Officer 2015/16 – Solicitor/Monitoring Officer, Louise Taylor 25. Annual Report on Public Appreciations, Comments and Freedom of Information Requests 2015/16 – Solicitor/Monitoring Officer, Louise Taylor 26. Review of performance information via Performance Dashboard – Area Manager, Pete Aykroyd Members can access the performance dashboard by logging onto FireView and following the link: Quarter 4 Performance PART 2 – EXEMPT ITEMS The Authority is asked to consider in respect of the following items whether the public should be excluded from the meeting to avoid disclosure of information that is exempt for the reasons set out in the minutes and reports at items 27 to 32. 27. To confirm the Exempt Minutes of the Fire & Rescue Authority Meeting held on 24 March 2016 Exempt Reports for Decision: 28. Review of Strategic Leadership Team Structure and Responsibilities – Chair of the Fire & Rescue Authority, Councillor Steve Marshall-Clarke (contains information relating to labour relations) 29. Emergency First Responder Trial Outcome – Chief Fire Officer/Chief Executive, Terry McDermott (contains information relating to labour relations) 30. Compulsory Redundancy and On-going Workforce Planning – Area Manager, Judi Beresford (contains information relating to labour relations) 31. Officer’s Car Scheme – Area Manager, Pete Aykroyd (contains information of a commercially sensitive nature) Exempt Reports for Information: 32. Disposal of Former Day Staffing Housing Site at Rowley Court, Swadlincote – Area Manager, Pete Aykroyd (contains information of a commercially sensitive nature) ITEM 7 MINUTES of the DERBYSHIRE FIRE & RESCUE AUTHORITY held at the Fire & Rescue Service Headquarters, Burton Road, Littleover, Derby commencing at 1030 hours on 24 March 2016 Present: Councillors: S Marshall-Clarke, J Hill, S Brittain, C Moesby, R Hosker, B Ridgway, M Stockdale, K Gillott, S Spencer, K Buttery, E Williams, J Patten, D Lomax, R Skelton Officers in Attendance: L Taylor Solicitor/Monitoring Officer T McDermott Chief Fire Officer/Chief Executive L Slade Committee Clerk Apologies: Councillors: R Banwait, G Nawaz S Allsop Director of Finance/Treasurer The Chair opened the meeting by welcoming Cllr Brian Ridgway to the Fire & Rescue Authority in replacement of Cllr Brian Wright. The Chair gave thanks to Cllr Wright for his commitment during his time on the Authority. 18/16 PUBLIC QUESTION TIME 18.1 There were no questions from members of the public. 19/16 APOLOGIES 19.1 Apologies from Cllrs Banwait and Nawaz were noted. 20/16 DECLARATIONS OF INTEREST 20.1 Cllr Spencer declared an interest as a member of the Local Government Association in respect of Item 14. 21/16 TO CONFIRM THE MINUTES OF DERBYSHIRE FIRE & RESCUE AUTHORITY MEETING HELD ON 18 FEBRUARY 2016 21.1 Members confirmed the minutes as a correct record and these were signed by the Chair. Page 1 of 7 ITEM 7 22/16 TO CONFIRM THE MINUTES OF THE GOVERNANCE & PERFORMANCE MEETING HELD ON 22 FEBRUARY 2016 22.1 Members confirmed the minutes as a correct record. 23/16 DRAFT TIMETABLE OF MEETINGS FOR 2016/17 23.1 Members approved the timetable of meetings for the 2016/17 committee year. 23.2 Members noted that the European referendum is taking place on 23 June 2016 and agreed to change the meeting date of the June AGM. 24/16 FIRE INVESTIGATION PRESENTATION BY FIRE INVESTIGATION DOG HANDLER, DAVE COSS 24.1 Members were provided with a presentation on the role of Derbyshire Fire & Rescue Services fire investigation team and how they support the strategic aims and integrated risk management planning of the Service. 24.2 The Fire and Rescue Services Act 2004 section 45 gives authorised fire investigators powers to investigate the cause and spread of fire. The National Framework 2006-2008 also laid out an expectation that Fire Authorities will carry out fire investigations on a regional basis to provide an effective and efficient regional fire investigation capability. 24.3 Assistance by the team is required at all fires involving fatalities or serious injuries, fires of suspicious origin, fires resulting in major financial loss and at the request of the police, coroner and incident commander. 25/16 REVENUE AND CAPITAL BUDGET MONITORING (APRIL TO JANUARY 2016) 25.1 Members were presented with the Revenue and Capital Budget Monitoring as at 31 January 2016, to outline progress on ‘Fit to Respond’ target savings and to report on the favourable level of Reserves. 25.2 The final outturn position will be presented to Members at the Authority meeting in June. 25.3 Cllr Brittain declared an interest in respect of paragraph 3.37 as a Member of Chesterfield Borough Council. Resolved: 25.4 Members noted the positive Revenue Budget Monitoring and Forecast Outturn position as at 31 January 2016, being a managed underspend of £2.2m as set out in Appendix 1 and 2 of the report. Page 2 of 7 ITEM 7 25.5 Members noted the Capital Budget Monitoring and Forecast Outturn position as at 31 January 2016 as set out in Appendix 3 of the report. 25.6 Members unanimously approved slippage of £100,000 to 2016/17 for the Agresso upgrade project, £30,000 for the Light Water Ladder and approved bringing forward £958,800 from 2016/17 into 2015/16 for the 7 new fire appliances. 25.7 Members unanimously approved the increase of the Officer Replacement Car 2016/17 budget by £20,000 to £275,000 which provides for inflation. 25.8 Members noted the significant progress in delivering the targeted 2015/16 savings through the ‘Fit to Respond’ Programme, as illustrated in Appendix 4 of the report. 25.9 Members noted the favourable level of Estimated Closing Reserves as set out in Appendix 5 of the report. 25.10 Members unanimously approved budget virements as described in paragraph 3.5 of the report. 26/16 BRIGADE MANAGERS’ PAY REVIEW 26.1 The Monitoring Officer presented a report to Members proposing recommendations made by the Brigade Managers’ Pay Review Panel at their meeting on 10 March 2016 on pay and conditions of Brigade Managers (Principal Officers) for the 2016/17 financial year. 26.2 The Brigade Managers’ Pay Review Panel had considered the benchmarking information and the Pay Policy Statement guidance. The Panel noted the salary information against the benchmark and recommended no change to Brigade Managers’ pay. Resolved: 26.3 Members unanimously approved no change to the Chief Fire Officer/Chief Executive’s salary (to which the other Brigade Manager’s pay is linked) for the period 1 April 2016 to 31 March 2017. 27/16 PAY POLICY STATEMENT 2016/17 27.1 The Monitoring Officer presented the Pay Policy Statement for 2016/17. 27.2 The Pay Policy Statement has been reviewed in light of clarification in respect of the new National Living Wage due to come into effect from 1 April 2016.