Kyzylorda akkymatakkymat Situation CenterCenter ()Kazakhstan

ProIntegration Awards – 2014 Table of Contents

Kyzylorda akymmat Situation Center (Kazakhstan) ...... 1

1 . Project overview ...... 3

2 . Customer’s requirements and satisfaction review ...... 6

3 . Description of facilities with integrated systems ...... 9

3 .1 . Analysts’ hall ...... 9

3 .2 . Instrument room ...... 10

3 .3 . Situation Center main hall ...... 10

3 .4 . Server room ...... 17

3 .5 . Room layouts ...... 18

4 . Implementation phases ...... 21

5 . Integrated systems technical specification ...... 25

6 . Project implementation complexities ...... 31

7 . Perspectives of project development after commissioning ...... 31

8 . Contact Information ...... 31 1 . Project overview

Kyzylorda oblast is a part of Republic of Kazakhstan founded January 15, 1938 and located in southern part of the country eastward of . Famous spaceport is located here as well as many listed build- ings and art memorial of significant historic value.

The oblast is known by its sharply continental and exceptionally arid climate with long lasting hot and rainless summers.

Administratively it’s marked by vast geographical distribution of cities ant their remoteness from regional centers.

The main driving forces of local economics are oil and gas industry and uranium mining, a strategic agricultural branch is rice growing. 85% of populated places are situated along Europe - West China transportation corridor. A part of Aral Sea is located at the oblast territory. Kazakh- stani project of Aral rescue is declared as a project of the century. After implementation of its second stage a water level at North Aral Sea should raise, city of Aralsk is to regain a sea port status and lake system at river estuary shall be restored. Polymedia CEO Elena Novikova presents the project to Prime-Minister of Kazakhstan

Polymedia-Kazakhstan implemented a project of a situation center (SC) for local government (akkymat) of Kyzylorda region () at Republic of Kazakhstan .

Project Start Date: January 5, 2014

Project Implementation Date: June 11, 2014

Integrator: Polymedia-Kazakhstan LLC

Subcontractor: Prognoz Company

Customer: Kyzylorda akkymat administration, Republic of Kazakhstan

Project objective: Improving the efficiency of Kyzylorda local government (akkymat) based on modern informational and communication technologies

Purpose: providing complex vision about situation in the region and comparison analysis with other re- gions of Republic of Kazakhstan as well as information support for making management decisions

Situation center tasks

• Monitoring, analysis and forecasting socio-economic development of Kyzylorda region

• Infrastructure and investment projects monitoring

• Estimating security and risk management at economic, financial, demographic, industry, information and other sectors

• Sociopolitical situation analysis

• Strategic and operative planning of Kyzylorda region

• Preparing and examining decision options on current situations

• Providing information support for corporate decision making

• Communicating decisions to executives and controlling them Project consists of two parts: Hardware and software implementation . Hardware: SC main hall, analytics’ hall, operator’s room and server room has been fitted out as part of the project . A videoconference system has been implemented that connected the Center with seven regions of Kyzylorda oblast at a distance up to 500 km from the Situation Center (e .g . at Aral region) that are to improve regional government communication with regions . The Situation Center facility includes among others a mobile component with Polycase workstation and a satellite communication terminal providing hot link communication in emergency situations . IP cameras integrated with a situation hall have been deployed at most important building sites that allow monitoring local situation in real time;

Software: Information analysis system (I has been developed and implemented; this information system (IAS) Si has been integrated with information systems used at the regional akkymat .

There are 21 employees at the Situation Center including technicians and analysts who finished a training program specially developed by Polymedia for situation centers personnel .

The new Kyzylorda oblast situation center was presented to Prime Minister of Republic of Kazakhstan Karim Maseemov on July 14, 2014. Akkym Krymbek Kusherbaev, Deputy Akkym Nurzhan Alibaev, Chief of Polyme- dia holding company Elena Novikova and Director General of Polymedia-Kazakhstan Askar Khabibulin took part at the ceremony . 2 . Customer’s requirements and satisfaction review

The main Customer requirement was to create a complex hardware and software suite for the akkymat Situation Center by a single provider with a great real-life experience it SC project implementation .

Hardware requirements

• Using state of the art audiovisual equipment of leading world manufacturers.

• Unique character of the solution

• System reliability and stability

• Extraordinary system functionality at large and justification of using its every component

• Ultimate simplicity and ease of suite control

• Exact and thoroughgoing adherence to supply time frame

Software requirements

• Integration with inherited information systems currently deployed at the region and Republic of Kazakhstan

• On-line data input by system operators according to their access rights and a checklist at technical specification

• Integration with government authorities information systems according to technical specifications requirements

• Forming a centralized data base with information essential for the system in whole

• Furnishing information on implementation of monitoring activities, akkym plans, events, programs, and routine reporting

• Analytical processing of system information Customer satisfaction review

Kyzylorda akkymat Situation Center implementation

The project implemented by Polymedia is aimed to provide information analysis and communication support for solving control problems at local executive bodies .

The company offered cutting edge and unique tech- nologies and equipment configuration thus providing full implementation and compliance with international technical and industrial standards for government level situation centers .

We are highly impresses with the Company operational policies that provide the highest quality level of works, integrated approach and all possible conformity of solutions it creates to real social and economic require- ments .

The newly implemented Kyzylorda akkymat Situation Center has no analogues in Republic of Kazakhstan . Due to its technical and information support the Situa- tion Center will become a powerful tool for controlling and managing activities of our oblast daily living .

Experience of cooperation with Polymedia demonstrat- ed significant potential and great perspectives .

We wish the Company all the best, great prosperity and large scale projects!

Deputy Chief of Staff R. Ormagambetov The first project presentation to Kyzylorda oblast akkym. Akkym Krymbek Kusherbaev (in the center), Depu- ty Akkym Hurzhan Alibaev (on the right), Deputy General Polymedia Kazakhstan subsidiary Askar Khabibulin (next to him) and Polymedia Director General Elena Novikova (on the left) 3 . Description of facilities with integrated systems

Equipment and workplaces allocation in SC rooms layout

3.1. Analysts’ room

Analyst’s room is equipped with a video wall, twelve analytic’s workplaces with a PC with two monitors each as well as an operator workstation for preparing content and scenarios of events held in the Center . Content from any analytic’s workplace can be shown at the video wall that consists of Mitsubishi Electric LM55S1 thin frame displays in 4x2 configuration identical by resolution, format and number of displays to a video wall at the SC main hall. Front access to each video wall module is provided for the sake of serviceability.

Room sound system allows all in attendance to handle content and hear everything that goes on at the main hall. Some desks at the hall are equipped with access doors to Extron interfaces meant for connecting mobile devices .

Analysts’ room 3.2. Instrument room

The instrument room is divided into 2 parts - tight zone and simultaneous interpreter booths . In tight zone there are three equipment racks each of which serves a separate integrated system of the project . They are: a rack with video switching facility and Polywall 5000 visualization system controller; a rack with integrated control systems; and a rack with sound equipment .

Interpreter room has a working space with 2 simultaneous interpreter booths equipped with an interpreter console, a monitor showing an active camera video of a current speaker that allow observing events in the main hall and watching speaker gestures .

Tight zone in the instrument room

3.3. Situation Center main hall

The Main Hall is a major room of the Situation Center where important managerial decisions are taken. There is a meeting desk here for eleven seats: ten for delegates and one for a chairman. Each seat is equipped with 17» ArthurHolm motorized display that can function both as a repeater screen or a full featured PC . The displays are centrally managed by an operator by means of integrated control system . Situation Center main hall

All working places at the meeting table are furnished with personal consoles of Bosch congress system with simultaneous interpreting channel selector . The devices are neatly built in the table thus providing maximum functionality without obstructing free space for paper work .

Workplaces for meeting delegates at the Situation Center main hall The hall is equipped with four high resolution cameras with automatic guidance that are used by various systems such as logging, videoconference and technological video surveillance ones. Near the table an in- teractive rostrum is located with a built-in congress system clicker and 22» interactive tablet allowing to hold and graphically comment presentations as well as other materials displayed at the hall video wall .

The video wall of the SC main hall is designed around Mitsubishi VS-70HEF projection cubes in 4x2 config- uration. Front access to the video wall saves up to 3 square meters of room space. Among key hallmarks of the video wall one can not pass over its great endurance of approximately 100,000 running hours, high brightness up to 810Cd/m2 and a tiny interscreen clearance of less than 2 mm. Meeting participants also can see three 55» repeater displays with the same information as at the video wall including videoconfer- ence broadcast, Internet and data from various hardware and software sources . A simple and user friendly Polywall visualization suite allows controlling information mapping at the video wall and displays .

Repeater displays for meeting participants The main hall also offers an IR simultaneous interpreting system helping observers who don’t participate at meetings to better understand speeches at international events held at the SC . At the SC main hall there is an operator workstation designed to control visualization and an integrated con- trol system interactive display . Such a configuration provides efficient and easy control over all the equip- ment from adjusting room illumination to demonstrating content at motorized displays .

The hall is equipped with high tech acoustical facility including professional loudspeaker system on the basis of a modern Biamp Tesira digital platform with echo suppression function and Extron power amplifiers and loudspeakers .

Situation Center main hall. View from delegates’ seats. Flipbox.

Information-Analitical System is being deployed as part of the project . In cooperation with the subcontractor Prog- noz and integrated with Kyzylorda akkymat that allow to dynamically monitor and visualize information in key areas of the region . IAS is integrated with the other regional ststems such as geoinformation system installed in the region . Screen shot of the main page of IAS. Indicators show the level of achieving purposes of regional government An example of governmental meeting in SC Questions Deployment of transport infrastructure

Example of the governmental meeting. Agriculture

Polywallsoftware was installed at SC for managing data visualization . It allows creating meeting scripts and configures information windows at SC main hall videowall in accordance with matters under discussions . While holding a presentation to Prime Minister of Republic of Kazakhstan, for example, layouts of three, five and eight windows were used with synchronous information display at personal workplaces, akkym workstation and monitors of meeting participants . Akkym’s workstation

Screenshot of Polywall software Polywall software is developed by Polymedia Company with the aim of controlling information display and supporting meetings, boards, conferences and business venues at control centers and situation centers .

The unique program suite offers an effective tool for visualization control, multipath meeting scripts as well as software and hardware in-process management .

Polywall software tackles the following main problems:

• Efficient controlling practically all audiovisual suits operation modes both in real time and according to preprogrammed scripts

• In-process and regular management of information visualization from sources of different types at any quantity of diverse displays

• Creating and storing non-linear meeting scripts including status of all hardware and software at any time; immediate call of scripts and their editing

• Presenting large volumes of numerical data from various sources as business graphics for more effi- cient perception especially at shared displays

3.4. Server room

The server room holds six servers of the Situation Center information systems . 3.5. Room layouts

4.4 . ImplementationImplementation phasesphases

Project principals

No. Name Position 1 E. Novikova Polymedia, CJSC Director General Sponsor and Research Advisor 2 A. Khabibulin Polymedia, LLP Director General Chief Project Manager 3 V. Demenko Polymedia CJSC Strategic Project Deputy Chief Software Component Project Manager from Technology Officer Polymedia CJSC 4 A. Sivitsky Polymedia, LLC Chief Technology Officer Hardware Component Project Manager 5 S. Koultygina Polymedia, CJSC SIS Development Department Project Coordinator In-Charge Director

Project Manager: Polymedia, LLC Chief Technology Officer A. Sivitsky Moscow Kyzylorda No. Item Person in charge Controller Start Finish Start Finish 1 Preparation activities Server room 1.1. A. Sivitsky A. Khabibulin 2014-04-15 2014-04-30 construction Cooling system 1.2. A. Sivitsky A. Khabibulin 2014-04-15 2014-05-05 installation 2 Polymedia equipment supply Switch cables, assembly parts, N. Ilyin, E. 2.1. A. Sivitsky 2014-05-01 2014-05-15 2014-05-15 2014-05-20 accessories and Mironova consumables. Display systems 2.2. E. Mironova A. Sivitsky 2014-04-10 2014-05-21 2014-05-21 2014-05-25 (cubes and LCD) Display system 2.3. E. Mironova A. Sivitsky 2014-04-10 2014-06-20 2014-06-20 2014-06-22 (ArturHolm) Primary structure, N. Ilyin, E. 2.4. A. Sivitsky 2014-04-10 2014-05-15 2014-05-21 2014-05-25 camera shelves Mironova 2.5. Sound subsystem E. Mironova A. Sivitsky 2014-04-10 2014-06-06 2014-06-06 2014-06-08 Switching N. Ilyin, E. 2.6. A. Sivitsky 2014-04-10 2014-05-12 2014-05-21 2014-05-25 subsystem Mironova Videoconference 2.6. E. Mironova A. Sivitsky 2014-04-10 2014-05-12 2014-05-21 2014-05-25 subsystem Computer 2.7. E. Mironova A. Sivitsky 2014-04-23 2014-05-12 2014-05-21 2014-05-25 subsystem Integrated control 2.8. E. Mironova A. Sivitsky 2014-04-10 2014-05-12 2014-05-21 2014-05-25 subsystem Electronic archive 2.9. E. Mironova A. Sivitsky 2014-04-10 2014-05-12 2014-05-21 2014-05-25 subsystem SC mobile 2.10. E. Mironova A. Sivitsky 2014-04-10 2014-05-08 2014-05-21 2014-05-25 components 2.11. Basic software E. Mironova A. Sivitsky 2014-04-23 2014-05-12 2014-05-21 2014-05-25 Subcontractors 2.12. Hollow floor A. Sivitsky A. Khabibulin 2014-04-16 2014-06-07 Bosch congress 2.13. A. Sivitsky A. Khabibulin 2014-04-18 2014-06-04 system 2.14. SC furniture A. Sivitsky A. Khabibulin 2014-03-01 2014-04-01 No. Item Person in charge Controller Start Finish Start Finish 3 Installation works E. Kondrashev,Yu. 3.1. Cable runs and trays A. Sivitsky 2014-05-25 2014-05-30 Zagrebov Connecting power E. Kondrashev,Yu. 3.2. A. Sivitsky 2014-05-25 2014-05-30 supply and cables Zagrebov Information display E. Kondrashev,Yu. 3.3. subsystem (cubes A. Sivitsky 2014-05-30 2014-06-01 Zagrebov and LCD) Holm information 3.4. E. Kondrashev, A. Sivitsky 2014-06-22 2014-06-26 display subsystem Equipment 3.5. assembling at SC Yu. Zagrebov A. Sivitsky 2014-05-30 2014-06-10 halls Equipment 3.6. connecting at SC E. Kondrashev, A. Sivitsky 2014-06-05 2014-06-10 halls Equipment 3.7. assembling at u. Zagrebov A. Sivitsky 2014-05-30 2014-06-08 operator room Equipment 3.8. connecting at E. Kondrashev, A. Sivitsky 2014-06-05 2014-06-08 operator room Equipment racks 3.9. assembling at server Yu. Zagrebov A. Sivitsky 2014-05-30 2014-06-05 room Equipment 3.10. E. Kondrashev, A. Sivitsky 2014-06-05 2014-06-10 connecting at racks Pre-commissioning 3.11. activities at server Yu. Zagrebov A. Sivitsky 2014-06-05 2014-06-14 room Delivering videoconference 3.12. E. Kondrashev, A. Sivitsky 2014-06-10 2014-06-15 suites to regions and installing them 4 OPR programming: preliminary stage VIRD integration 4.1. with Geoportal and A. Sivitsky V. Demenko 2014-05-01 2014-06-05 EIP 4.2. Crestron A. Sivitsky V. Demenko 2014-05-01 2014-05-25 4.3. IAS servers A. Sivitsky V. Demenko 2014-05-01 2014-05-25 Videoconference 4.4. A. Sivitsky V. Demenko 2014-05-01 2014-05-25 system Работы на объекте 4.5. VIRD D. Axyonov A. Sivitsky 2014-06-08 2014-06-15 4.6. Crestron R. Dougin V. Demenko 2014-06-08 2014-06-15 A. Sivitsky, 4.7. IAS servers D. Axyonov 2014-06-08 2014-06-15 V. Demenko Videoconference A. Sivitsky, 4.8. D. Axyonov 2014-06-08 2014-06-15 system V. Demenko Basic software A. Sivitsky, 4.9. D. Axyonov 2014-06-02 2014-06-15 (Windows, Office) V. Demenko No. Item Person in charge Controller Start Finish Start Finish 5 Finishing False ceiling carrying 5.1. A. Sivitsky A. Khabibulin 2014-05-20 2014-05-24 over 5.2. Hollow floor A. Sivitsky A. Khabibulin 2014-06-01 2014-06-07 Furniture 5.3. assembling and A. Sivitsky A. Khabibulin 2014-06-10 2014-06-15 placement 5.4. Video wall finishing A. Sivitsky A. Khabibulin 2014-06-10 2014-06-15 Artur Holm inserting 5.5. A. Sivitsky A. Khabibulin 2014-06-24 2014-06-24 into furniture Room finishing with 5.6. A. Sivitsky A. Khabibulin 2014-06-10 2014-06-15 MDA and renovation 6 Engineering Equipment layout 6.1. N. Ilyin A. Sivitsky 2014-04-01 2014-04-23 plan 6.2. Cable runs and trays N. Ilyin A. Sivitsky 2014-04-01 2014-05-01 6.3. Schematic diagram N. Ilyin A. Sivitsky 2014-04-01 2014-05-20 Working design for 6.4. N. Ilyin A. Sivitsky 2014-04-01 2014-05-20 installers Finished project for 6.5. N. Ilyin A. Sivitsky 2014-04-01 2014-06-12 the customer 7 Facility commissioning Equipment 7.1. specifications (at A. Sivitsky A. Khabibulin 2014-06-08 2014-06-10 account office) 7.2. Functional tests A. Sivitsky A. Khabibulin 2014-06-15 2014-06-27 7.3. Joint operation A. Sivitsky A. Khabibulin 2014-06-15 2014-07-10 7.4. Customer training A. Sivitsky A. Khabibulin 2014-06-15 2014-06-20 8 Presentation events Commissioning to A. Khabibulin, A. Polymedia task 8.1 2014-06-27 2014-06-29 akkym Sivitsky team Demonstration to A. Khabibulin, A. Polymedia task 8.2 2014-07-07 2014-07-10 Prime Minister Sivitsky team Main activities on creation of Information-Analytical System (IAS)

Phases Activity Summary Deadlines

1 1 .Formation of the revised 1 . Formation and coordination with the customer to specify the technical 15 days after technical requirements requirements for the functional modules of the system the contract 2 .Development of the 2 . Creation of the subsystem metadata management and reference data . conclusion subsystem metadata 3 . Administration subsystem development management and reference data 4 . Development of the input subsystem 3 .Development of the 5 . Formation of the project operational documentation on subsystems input subsystem stage 4 .Administration 6 . Formation of the program and methods of teaching operators to work subsystem Development with the input subsystem . 7 . Operator training

2 1 .Centralized data 1 . Centralized data warehouse development 45 days warehouse development 2 . Subsystem of integration development after the 2 .Subsystem of integration conclusion of 3 . Developing a program and test procedure of subsystems of phases 1 the contract development and 2 4 . Subsystems of phases 1 and 2 testing 5 . Development of the maintenance documentation for subsystems of phase 2 . 6 . Development of training programs and methods for administrator 7 . Training for administrators to work with subsystems of metadata management, reference data, administration system, centraliz ed data warehouse and integration system 8 . Developing and coordination of methodologies for forecasting of key indicators

3 1 .Creation a set 1 . Development of a subsystem for monitoring the socio-economic growth 80 days of analytical and of the region after the forecasting applications 2 . Development of the monitoring subsystem of socio-political situation in conclusion of 2 .Development of software the region the contract for data visualization 3 . Creating a subsystem daily operational monitoring 4 . Creating a subsystem of the key indicators region growth monitoring 5 . Creation of a subsystem for control orders execution monitoring 6 . Development of the software for data visualization 7 . Development of operational documentation on subsystems of phase 3; 8 . Development of a program and test procedure for subsystems of phase 3; 9 . Testing of subsystems designed on phase 3 10 . Correction after tests 11 . Developing the training program for analysts 12 . Training for analysts to work with the IAS 13 . Development of a program of trial operation 14 . Trial operation 15 . The development of the system based on the results of trial operation 16 . Development and transfer of accounting materials in accordance with the requirements of paragraph 9 of the technical specification . 6 . Project implementation complexities

1) Specific geographical location of the site: distance of more than 1,000 km from big cities complicated installation process especially in regard to deploying videoconference systems at local regions .

2) Tight schedule: the customer allowed just 2 .5 months for the project implementation .

3) Inconsistent with project operating conditions: executive offices are located at adjoining rooms so it was impossible to produce installation noise at work hours that sometimes last up to 23:00 . Accordingly com- pany personnel had to work at night .

4) Sophisticated integration with akkymat’s operational secure links and network infrastructure .

5) Project control over subcontractor development team .

7 . Perspectives of project development after commissioning

At the first stage of the project a utility infrastructure for it was created, main hall and analytic’s room were equipped, a production prototype of information and analysis system was developed and implemented, customer personnel was trained . The second stage supposes implementing SC information and analytical system that allow constructing models and forecast socioeconomic development . Implementation of systems for mass media monitoring and akkym assignments control is also envisaged .

• Creating a mobile SC suite containing a videowall with 9x Mitsubishi LM55S1 panels, Poly- wall 5000 software, mobile racks, Bosch congress and sound systems and LifeSize video- conference system is planned .

• Besides the videoconference system is to be expanded with LifeSize ClearSea mobile cli- ents and an additional server .

• Long-term plans make provision for Crestron Digital Media switch matrix stretching to 64x64 configuration in order to obtain a possibility of integration with other rooms and halls of ak- kym administration including akkym office .

8 . Contact Information

Yelena Vinokurtseva PR department chief 8 903 220 0361 vev@polymedia .ru