AGENDA CAMROSE COUNTY RECREATION COMMITTEE MEETING TUESDAY, ______, 2015 COMMENCING AT _____ A.M. Page
1. CALL TO ORDER
2. ADOPTION OF AGENDA
3. ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) 3-4 3.1
4. BUSINESS ARISING FROM THE MINUTES
5. NEW BUSINESS 5-7 5.1 2016 Camping Fees - New Norway Campground 9-46 5.2 Hay Lakes AG Society - Ball Diamond Repairs 47-79 5.3 Armena Athletic Association - Legacy Grant Ball Diamonds
6. NEXT MEETING
7. ADJOURNMENT
Page 1 of 79 Page 2 of 79 ... Agenda Item # 3.1
MINUTES OF A MEETING OF THE RECREATION COMMITTEE OF CAMROSE COUNTY HELD ON THURSDAY, FEBRUARY 11, 2016, COMMENCING AT 11:00 AM IN THE COUNTY ADMINISTRATION COMPLEX LOCATED AT 3755 - 43 AVENUE, CAMROSE.
CALL TO ORDER Chairman Lyseng called the meeting to order at 11:00 AM
ADOPTION OF AGENDA G.GILLESPIE - That the Agenda be approved as distributed. RC16/16 CARRIED.
ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) Rec. Cte. October 13, 2015 Minutes
B.WILLOUGHBY-That the minutes from the October 13, 2015 Meeting RC#16/17 be accepted as information. CARRIED.
BUSINESS ARISING FROM THE MINUTES NEW BUSINESS Tillicum Park Camping Fees 2016
G.GILLESPIE-That the Recreation Committee recommend to Council RC#16/18 the following camping fees to be set for Tillicum Park 2016 camping season: $31 powered sites
CARRIED.
Pelican Point Park Camping Fees 2016
B.WILLOUGHBY-That the Recreation Committee recommend to RC#16/19 Council the following camping fees to be set for Pelican Point Park 2016 camping season:
$25 non powered sites
$31 powered sites
CARRIED.
New Norway Legacy Grant Application 2016
Page 3 of 79 ... Agenda Item # 3.1
Council, February 11, 2016 G.GILLESPIE-That the Recreation Committee recommend to Council RC#16/19 approval for funding under the County Legacy Grant Program in the amount of $16,250 to the New Norway Recreation Board to remove the existing skating rink and basketball court and construct new boards and install basketball nets; subject to confirmation that sufficient local funds and grant funds are in place to complete the project. CARRIED.
Ohaton Athletic Assocation Request for Support
B.WILLOUGHBY-That the Recreation Committee direct administration RC#16/20 to write a letter to the City of Camrose Recreation department offering the Ohaton Athletic Association as a potential City practice/game facility. CARRIED.
Ohaton Athletic Association: Utilities
RC#16/21 B.WILLOUGHBY-That the Recreation Committee reduce the Facility Portion of the Recreation Funding formula for the Ohaton Athletic Association to $2500 and keep the utility accounts for this board in Camrose County's name. CARRIED
NEXT MEETING ADJOURNMENT Meeting adjourned at 11:50 AM.
Page 4 of 79 ... Agenda Item # 5.1
"<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Recreation Committee - 08 Mar 2016 Meeting Date: 08 Mar 2016 Recreation Committee Agenda Item No: AGD - 2221 Confidential: No Originated By: Teresa Gratrix Title: 2016 Camping Fees - New Norway Campground
ACTION / RECOMMENDATION:
That the 2016 Camping Fees for the New Norway (Nordic) Campground be set at $25.00 for non- powered sites and $31.00 for powered sites and $5.00 for sani-dump.
BACKGROUND INFORMATION:
The New Norway Campground was closed during the summer of 2015 due to the construction of the Water Distribution Building, and Water Infrastructure upgrades.
The campground has five serviced campsites, and an un-serviced area to the north that can be used for group camping. It is on the honor system (similar to Tillicum Park), and has a camp kitchen, two washrooms, and ball diamonds available for tournaments. Currently there are no shower facilities. The sani-dump is well used by Highway 21 traffic.
Policy, Bylaws, Provincial Acts or Regulations: Policy 16.06 New Norway Campground Camping Fees. Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION:
Reviewed and Approved:
2016 Camping Fees - New Norway Page 5 of 79 Campground ... Agenda Item # 5.1
2016 Camping Fees - New Norway Page 6 of 79 Campground ... Agenda Item # 5.1
2016 Camping Fees - New Norway Page 7 of 79 Campground Page 8 of 79 ... Agenda Item # 5.2
"<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Recreation Committee - 08 Mar 2016 Meeting Date: 08 Mar 2016 Recreation Committee Agenda Item No: AGD - 2214 Confidential: No Originated By: Teresa Gratrix Title: Hay Lakes AG Society - Ball Diamond Repairs
ACTION / RECOMMENDATION:
That the Recreation Committee recommend to Council approval for funding under the County Legacy Grant Program in the amount of $1972.00 to the Hay Lakes & District Ag Society to add shale to the Hay Lakes Ball Diamonds, subject to confirmation that sufficient local funds and grant funds are in place to complete the project.
BACKGROUND INFORMATION:
See attached.
Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: $1972.00 to come from the Legacy Grant Fund (1-2-72-247-70-00-0000) Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION:
The lack of shale at the Hay Lakes Ball Diamonds has made the facility un-usable after rain. The 3 diamond facility is attractive to Ball Tournament Organizers, but the they are reluctant to rent the facility when the diamonds are in poor shape. This project entails adding shale to the ball diamonds.
The Hay Lakes Ag Society has applied for a Community Facility Enhancement Grant for $3650, and has volunteer labour and cash totalling $1,727.50 to make up the remainder of the $7,890.00 cost of the project.
Reviewed and Approved:
Hay Lakes AG Society - Ball Page 9 of 79 Diamond Repairs ... Agenda Item # 5.2
CA1\/[ROSE LEGACIES GRANT PROGRAM APPLICATION2 Page 7 of 13
LEGACIESGRANT PROGRAMAPPLICATIONFORM MUNICIPALITY/ORGANIZATION Legal Name: Hm L491V5 3 memeLo,T [C IALTOLI?/f3rL$57 Y Address: #9004JrLLh;e/VEvX 3}: Hey W9 /48 (\()kQ(‘ E-man; A @ “G-hV‘0’C"C9W\ |ncorporationIAct Registered Under: Qékxwgigng 33¢‘/te"'7”¢'—"S 1407/ Registration Number: 59 I5 22359'4K Contact Person @Ars.lMs.G’l-9/\r\ U0\r\oLQ/V Address: 3103 EDGEWOOD €1.65? G/mmR0936’/45 77H/4:‘? Phone: Business( ) /V20 Home 6 73 “£79 Z 3q4'3 Fax 730_378' FACILITY K
Name of Facility: } https://camrosecounty.civicweb.net/document/61264/
Hay Lakes AG Society - Ball Page 10 of 79 Diamond Repairs ... Agenda Item # 5.2
CA1\/[ROSE LEGACIES GRANT PROGRAM APPLICATION2 Page 8 of 1 Street Address or Legal Description: :>l~3oo-zwcm/V P10/H44,W Aw /%mu4 3 Registered Holder of Land Title: (2. 0 Aagxmp.olsmcmg Sm/av (Provide Documentation) Facility OperatorlLeaseholder: #97;191%”:.\ ?l 57’/4d"QJ<‘a(S70/é/V’ PROJECT INFORMATION Arhg /up Nature of Project: (— mab I» 5 E)»;/9A@_§L Project Start Date: 43/2:/L<20 7 Project Completion”‘7@;Date: Mom DayIYear
Project Description: On a separate piece of paper please provide the following information: - a detailed description of the project how the need for this project was established current and future use of the facility the anticipated impactlbenefits of the project on the community (beyond the applicant's direct membership) bene?ts related to improved operational viability and facility utilization the organization’s ability to maintain/operate and sustain the facility after it is built include a list of key datesimilestones for your project.
Total Project Cost: $ /71 ‘-00 (Attach detailed cost estimates for the project) Summary of Revenue ,_... Amount Request from Legacies Grant Program $ II Q ' 5 0 Alberta Government Grant Funding <1{)‘>Iut.oI$ 3,Q50 <9a Federal Grant Funding $
Municipal Funding $
DonatedNolunteer Laborlservices/Equipment $ O a
Donations and Services ln-Kind $ (materialslprofessional serviceslcash)
Cash 9: ll 7 a 7/5 0 MUNICIPALOPINION
Attached: ? @ ‘.7No Please attach either the Opinion or the reason. why it is not provided. ORGANIZATIONPROFILE . Statement : ~ MEET/Pum°se r -I1\T3r€ on s r Ct/~oL lowSkkp) (1OmM gg:+#m Vo\9\_rerv\ar\-FQMEed!§@\?._\%m\g% vQ3r~wr‘€wl*rov\ of Clientele: °¢mss°r;i5p‘i1¢4?°"mm WW». 3 3gm;aau~dxCg3Quv»wxum\:\'_»'d9»gmxbw/»Q(0W’) m@ * ma?a «Alas_,¢;wu( ago/mwra (L V\ Number of Clients Served Annually: https://camrosecounty.civicweb.net/docmnent/6I264/CAMROSE%20LEGACIES%20GRANT%2OPROG. 5 0 I 0 0 0 0
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Hay Lakes AG Society - Ball Page 12 of 79 Diamond Repairs ... Agenda Item # 5.2
CAMROSE LEGACIES GRANT PROGRAM APPLICATION2 Page 10 of 13
PROJECT BUDGET - REVENUE
Revenue (Please indicate if revenue is anticipated or con?rmed)
GOVERNMENT FUNDING:
A. PROVINCIALGOVERNMENTCONTRIBUTIONS
Anticipated Con?rmed
Alberta Historical Resources Foundation: $
Alberta Sport, Recreation, Parks and Wildlife Foundation $
9* Alberta Foundation for the Arts V
Alberta Centennial Legacy Program $ $ WildRose Foundation “ $ 4,37%'\ -’O -‘R Community Facility Enhancement Program 35‘lg —oO ‘F Community Lottery Board Program
Other (please specify) 9% 91
Total Anticipated or Con?rmed Provincial Revenue:
B. FEDERAL GOVERNMENTCONTRIBUTIONS
Please Specify $ $
$ $
$ $
Total Anticipated or Con?rmed Federal Revenue: $‘ C. MUNICIPALGOVERNMENTCONTRIBUTIONS
Please Specify $
Total Anticipated Municipal Revenue: $
DONATED SERVICES, MATERIALSAND FUNDS https://camrosecounty.civicweb.net/document/6 I264/CAMROSE%20LEGACIES%2OGRANT%20PROG 12/14/ '29ii O
Hay Lakes AG Society - Ball Page 13 of 79 Diamond Repairs ... Agenda Item # 5.2
CAMROSE LEGACIES GRANT PROGRAM APPLICATION2 Page 11 of 13
Estimate the amount of volunteer labor, services, materials and equipment which willbe donated, and provide an estimate of their value. These items must be directly related to the proiect for which funding is being requested.
Note: Time and labor provided towards preparing the application, committee planning meetings, fundraising and similar activities not directly related to the physical construction of a project are ineligible.
D. VOLUNTEERCONTRIBUTION
The Volunteer labor should be directly related to the project for which funding is being requested. The valuation of volunteerism and donations is based on: * $15 per hour for unskitlecllabor - $30 per hour for skilled labor - $60 per hour for donated heavy equipment, including operator costs; and donated materials and professional services at verified market value.
Description Number of Number of Estimated Volunteers Hours +$Value Q 4’K 5 20 %c9oMD vb C(9>‘5¢3+ iokvsxw«1’V‘C.0/ NJ
Total value of volunteer services k
E. DONATIONS AND SERVICES-IN-KIND(Please specify)
$ Value d cQ;>m>«>¢er+ 0149#0 ?vrwd?/“SAW3&0[WC4%’
Total value of donations and services-in-kind $ 54:0“$0
F. CASH
Indicate the total cash that your organization willcontribute to the project.
Total Cash provided by Your Organization 35 I\ 7 37’ 5 0
Total Revenue (Add A, B, c, D, E, and F) $ '7i8 C10'00
SIGNATURES
https://camrosecounty.civicweb.net/document/6 1264/CAIVIROSE%2OLEGACIES%20GRANT%2OPROG... 12/14/
Hay Lakes AG Society - Ball Page 14 of 79 Diamond Repairs ... Agenda Item # 5.2
CAMROSE LEGACIES RAM APPLICATION2 Page 12 of 13
/Signature of Applicant or Authorized Representative
?J\O/Y10Ag%‘}.7»€__?etz?j? Print Name
?iaaléy Date
APPLICATION CHECKLIST
5/ A completed and signed application form;
? A detailed description of the proposed project for which the grant is requested;
? How the need for this project was estabtished;
? Current and future use of the facility;
? Anticipated impact/benefits of the project on the community (beyond the applicant's direct membership);
? Benefits related to improved operational viability and facility utilization;
‘.7 Organization’s ability to maintainloperate and sustain the facility after it is constructed;
? Include a list of key dates/milestones for your project;
? The project’s budget, indicating revenue and expenses;
? A MunicipalOpinion;
? A copy of the organization’s current registration documents, indicating that the organization is in good standing;
V A current copy of the land title document or long-term lease agreement; \?/ The most recent ?nancial statement, independently reviewed andlor signed by two board members other than the treasurer;
https://camrosecounty.civicwehnet/document/6I264/CAMROSE%2OLEGACIES%20GRANT%2OPROG... 12/14/
Hay Lakes AG Society - Ball Page 15 of 79 Diamond Repairs ... Agenda Item # 5.2
Hay Lakes AG Society - Ball Page 16 of 79 Diamond Repairs ... Agenda Item # 5.2
HAY LAKES& DISTRICT AGRICU SOCIETY
PO Box 221 HAYLAKES,ABTOB1W0 Phonei 730-373-3332
FACILITIES
Agriplex:
This is our main building that is available for rental by various groups including but not limited to wedc?ngs, graduations, community suppers, County meetings, and fundraising committees. Part of the Main ?oor area is turned into a Curling Club for the winter months. The Hay Lakes Schooluses the curling area, which has volunteer teachers who offer a “ RockCurling”program in the winter. Little
This facility is used by the Boardof Directors for the Hay LakesAGSociety for their monthly meetings.
GymkhanaGrounds:
This facility is used by the Hay Lakes Riders and other horse events. A timekeeper’s booth is also availablefor the many events held at this facility.
Skating Rink:
This is a skating facility available to the general public in Hay Lakes and surrounding area, and anyone elsethatwishesto use it. Thereisaheatedskatingshackaswellasindoor washrooms. The Hay Lakes School uses this facility as part of their Physical Educatio program. n
Tennis Court:
This is a facilitythat is open for use to all community and general area people, located by the Skating Rinkso there is access to washrooms.
Hay Lakes AG Society - Ball Page 17 of 79 Diamond Repairs ... Agenda Item # 5.2
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Hay Lakes AG Society - Ball Page 19 of 79 Diamond Repairs ... Agenda Item # 5.2
LAND TITLE CERTIFICATE
s LINC SHORT LEGAL TITI-E NUMBER 0010 683 556 4476HW;A 892 143 705 +1
LEGAL DESCRIPTION
PLAN 44'76HW PARCEL (A) CONTAINING SEVEN AND NINETY FIVE I-IUNDREDTHS (7.95) ACRES MORE OR LESS 4;21;49;6;NE EXCEPTING THEREOUT ALL MINES AND MINERALS
ATS REFERENCE: 4;21;49;6;NE ESTATE: FEE SIMPLE
MUNICIPALITY: VILLAGE OF HAY LAKES
REFERENCE NUMBER: 85E148
REGISTERED OWNER(S) REGISTRATION DATE (DMZ) D TYPE VALUE CONSIDERATION
892 143 705 15/06/1989 TRANSFER OF LAND SEE INSTRUMENT
OWNERS
THE BAY LAKES AND DISTRICT AGRICULTURAL SOCIETY. OF BOX 221, HAY LAKES ALBERTA TOB 1W0
ENCUMBRANCES,LIENS & INTERESTS
REGISTRATION NUMBER DATE (D/M/Y) PARTICULARS
092 418 433 19/11/2009 UTILITY RIGHT OF WAY GRANTEE - CAPITAL REGION SOUTHWEST WATER SERVICES COBMIISSION. "INSTRUMENT NUMBER REINSTATED BY 112 304 411 SEPTEMBER 27, 2011"
112 304 910 27/09/2011 DISCHARGE OF UTILITY RIGHT OF WAY 092418433 PARTIAL
( CONTINUED )
Hay Lakes AG Society - Ball Page 20 of 79 Diamond Repairs ... Agenda Item # 5.2
Hay Lakes AG Society - Ball Page 21 of 79 Diamond Repairs ... Agenda Item # 5.2
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Hay Lakes AG Society - Ball Page 22 of 79 Diamond Repairs ... Agenda Item # 5.2
._ =nm_,.».:m>3 . 12.68 min m:S_ Um Hay Lakes AG Society - Ball Page 23 of 79 Diamond Repairs ... Agenda Item # 5.2 PY Hay Lakes;.«&1DistncI:'’ aAgricuItu,ra| % Augusta,‘ .TA'BLE'OFVCOE§NTS PAGE Auditor's Report Statement of Financial Position Statement of Income and Expenses Statement of Cash Flows Statement of Changes In Net Assets Notes to the ?nancial Statements a\UI—hwNo-A Hay Lakes AG Society - Ball Page 24 of 79 Diamond Repairs ... Agenda Item # 5.2 47073-51 Avenue Camrose.Alberta T4V OV 780-672-51203 Auditor-’s Repgrt We have audited the accompanying statements of statements Income and EX{3enSeS of Hay Lakes & District Agricultural Society asof August 31, 2015 and thestatements of ?nancial”Position and Changes for the yea rthenl ended. These statements are the responsibilityof ?nancial the V organization’s management. - l . , _ We have conducted our audit in accordance with generally accepted auditing standards. ‘Those standards require that we plan and platform the audit to ?btain reasonable assuranceabout whether the Financialstatements‘ are free of material misstatement.’An audit includesexamining; on a testbasis, - evidence supporting the amounts and disclosures in theg?nanciai statements. An audit also ?iri <:'{u?es'-assyessi‘n‘g_1the accounting pfijnciples US.€d}=as well as evaluating the overall ?nancial statement presentation . believe that our . .. , . lWe auéigit:pirovid-.e.sa reasonable basis for our position.‘ 5 In our opinion, the financial statements referredto above present " all material respects, the ?nancial position of Hay Lakesl&District Agricultural Society as of August 31, 2015 and the results of itsoperations» and cash ?ows for the years then ended, in conformity withgen a accepted accounting principles. Camrose, Alberta October 13, 2015 Hay Lakes AG Society - Ball Page 25 of 79 Diamond Repairs ... Agenda Item # 5.2 Hay Lakes-'&Dis1rl<:1AgrlcuituraISociety Slatementof Financial Position Forms Year Ended Augusta, 2015 (Audited) Assets 201 2014 Cash 561434.39 49,501 11 A .. Accoun’£s=Reeeivable 691.90 ".97612 Deposits 1,ooo'=oo' 1,7000oo 51,57723 58,126 29 R Liab?ities ' "Current = Accounts Payable and Aocmed 3537-;51 Deferred Revenue (Note 2) 50,973.93 45’.T9G,.9 Rental Depqsiis ‘8 53,959.85 48,828.49 ‘ Net Assets Intej?ényré%.;u1£;ted5-TbGHd1n»gréservefund(Note4) 12,§81.03 12,331.03 Unrestricted (7,314.59) (9,e32.29.) 5,066.44 ' 2,748.74 Hay Lakes AG Society - Ball Page 26 of 79 Diamond Repairs ... Agenda Item # 5.2 ’H駒¢s;LaieTe’$i$.1 Statement of tncnmeand Expenses Forthe Year Ended Augua 31, 2015 (Audited) 2015 2014 Ihcdmej V _, - _ _ Gra?té- 1opéi'.'a?ng'f 20,000.00 20,400.00 Rehtals 14,517.50 14,458.75 . Casino’ ': _ 2,690.93 1£00.00 ‘Grants arid '7 S - Capital and other 2,000.00 4,355.00 Fundraisi?g"évents. ' 2,976.75. 16,907.25 Other 2,1 16.45 2,91 8.21 Total Income 64,4 "1168: ‘ 61,139.- 271 Expensesv _ _ _ _ 15,509.19 12,973.15 Fundraising Events 1,524.00 405.64 Repairs and méirztenan 8,795.51 5,787.37 Utilitiesand insutance 36,379.16 38318.13 Totai W207.ss- 57,384.29 De?¢iénéy1e2;§é$§'over expeii.éés 2,193.825 3,7, _———..—_——— —..n——— p_._‘_———__.__.__.— _-——_——————.—_—— ————————— ————— Hay Lakes AG Society - Ball Page 27 of 79 Diamond Repairs ... Agenda Item # 5.2 Hay Lakes 8; DistrictAgricultural Society Stabement of cash Flaws For the Yaar Ended Augu:t'31, 2015 (Audliaad) 2014 P?6viciéd:Eby 35) 20.15 Opefating 2,193‘B2‘ 3.75z4_. De?c iencylexoess af févehuesloverexpenses ‘forthe year ’ A ‘ ' " A -123.88 92 Prior year adjutment Changes in hon-ca_$hfw‘o_rkingcapital: V ‘ (287.33) Accounts-Iecéiva?lét expenses Prepaid (11937) Accounts payahieiand apcrgxedliabilities (1,=556.64) " ‘ ' 45,190.98 Deferred 5,7&8.00 revenue (2,116.00) Rental deposis 7 (1.ooo.oo) Security deposit 4:515.58 - 41 ,.667. 78 658313.28 45,422.70 : encréasékcawesey 61833.28_ 45.42270 Cash;’— 49,601.11 4, 178.41 4960111 Hay Lakes AG Society - Ball Page 28 of 79 Diamond Repairs ... Agenda Item # 5.2 HanaicesaéDist!-ls!Agricultural Society Statementof Changes In‘Net Assets For the Year Ended August 31, 2015 lmemally Restricted Building 2015 . 2014" : Unrestricted Reserve Fund Total Totél Balance“,bégirjningpf (9,632,29_) 12,381.00 1,310,318.45 1,307,063.53 12-3.‘88 De?ciencylexoess of 3,754.92 revenues over SXPSHSSS 2,193.82 2,193.82 Balanée; énd?f ,, .313,o1z27 5 _—_.:—_.——————— — —-—-—'¢.—.====; — --—_—¢———.__. ’ .¢ Hay Lakes AG Society - Ball Page 29 of 79 Diamond Repairs ... Agenda Item # 5.2 Lakes& DistrictAgricultural 3 Notes to the Financial Statements l For the Year Ended 2015 ; . . . 2, l . TheHay Lakes & District Agricultural Society (the “Society”)is a local organization devoted to improving the quality of life through sponsoring or supporting community events.TheSociety is registered under the Agricultural Societies Act of -Alberta anclis exempt from ' income taxes as it is a registered charity under the ZlnconieTax Act. summaryof Signi?cant Accounting. Policies . i Revenue-Recognition I The society uses the deferral methodwhen accounting fot contributions. : , Unrestrictedcontributionsare recognized as revenuewhenreceived or "receivableif the amountto be received can be reasonably. estimated and colie'§:tio,n is reasonably assured. Casino and grant re enue received for speci?c purposes is recognized as the speci? .expenditures are incurred. Amounts not recognized at the year end date,a_re recorded as deferred revenue on the statement df ?nancial position. ‘ Rental, fund-raising and other revenues recordedwhenservice is rendered andamounlzs to be received ly:estimated and collection reasonably assured. - 2015/2016I-fisealvelar Skating RinkProject 21,397.37 Fun,d—raising'Other 3,065.61 , Raf?e'Fund-raising 1,4oo_oo . , Operating Grant 2s,115.og‘ § 50,978.98 Hay Lakes AG Society - Ball Page 30 of 79 Diamond Repairs ... Agenda Item # 5.2 ?ay Lakesa. District Agricultural Notesto the Financial Statements For the Year Ended August 31“,2:015; capiséai Capital p:u_rc’h$_s§d':bythe society Ere‘. whenpurchased. 3. F§';i_i‘é}iii:iéi!‘IiistrunientS Faii?;Vé liie. Financiatinstrurrientsof the Society consistof cash, accounts receivableand accounts payable and accrued liabilities.As at . August 31, 2015,, there are no signi?cant differencesbetweenthe carrying amounts of cash, accounts receivableandaccouns payable and accrued liabilities and their estimated fair values due 3:0their ‘short-term nature. 4. Building Reserve The internallyrestrictedbuilding reserve fund hasbeenestablished to allocate funds for future major asset purchases‘. Thereiwere no trarisactionslfor 2015'. ' . 3 . 5. Capital Management The ‘Societydefines capital as the sum of its unrestricted net assets and building fund. The Society is not subject to externally; imposed ‘ requirements on capital. . The Societyfsobjective when managing»capital is liemalnta appropriate’-infrastruct’ure and to hold suf?clent unrestrictednet assets to enable it to withstand negative unexpected ?nancial events. Hay Lakes AG Society - Ball Page 31 of 79 Diamond Repairs ... Agenda Item # 5.2 3 «$3.53: mob _:m< .:$_%=:oo:=.< I3. Coca_. xommamé >3m: woxan. rmwom>m._.ow22o 3o-3m-B8 3o-3m-B8 Um_m< Hay Lakes AG Society - Ball Page 32 of 79 Diamond Repairs ... Agenda Item # 5.2 January 6, 201 SundermanTrucking Ltd. 6 P.O. Box 8 104 Manning Avenue HeislerAB TOB2A0 780-889-3924 Hay Lakes& DistrictAgriculturalSociety P.O. Box 221 Hay LakesAB TOB 1W0 Hay LakesAgriculturalSociety We are pleasedto submita quote to supply shale to I-layLakes. The price ofthe shale is $70 per yard, basedon 50 yard 1oads. Two 10ads of shale deliveredwill cost $7,000 plus $350 GST. Total cost for 100 yards is $7350.00 Submittedby, Sunderman . / 6?/J,aL;1//'/9»%&;,{, undermanTrucking Ltd Hay Lakes AG Society - Ball Page 33 of 79 Diamond Repairs ... Agenda Item # 5.2 Hay Lakes AG Society - Ball Page 34 of 79 Diamond Repairs ... Agenda Item # 5.2 Ja I1uarv 3. 2016 LAKESBALLDIAMOMDS REQUEST FOR NEW3 HALEON THEHAY leaque to play slo-pitch on the three Hay Lakes A group of us are working to form a six team of work done on the diamondslast year and it has re- Diamonds.There was quite a lot kindled the interest for slopitch in the area. host big tournaments: three diamonds, The Hay Lakesball facilities are set up wonderfully to parking and a Heritage Park Campground concession building with bathrooms, lots of vehicle least one tournament & possiblytwo located close to the village. Our group expects to run at availability of the Hay Lakesfacilities for on weekends. Other teams have enquired about the their tournaments. able to withstandrainy conditions. It sure The two ball diamonds, right now, lack shale to be be cancelled. would be an asset to have them re-shaledso games don't have to Yours truly, Proctor Hay Lakes AG Society - Ball Page 35 of 79 Diamond Repairs ... Agenda Item # 5.2 To whom it may concern: As renting your diamonds for the last 20 years your faciulty offers lots to our team for league ball and tournaments. We would like to see some improvement for the falling season like more shale on those diamonds. Over the years that have been packed down so hard that the shale acts like cement. No matter how much we drag them there is no life left. This is a concern as hard uneven ground because a hard hit ball to react differently. Playing ball i have seen hard diamonds causirig iriiury to players. in ball we slide to bases and with the hard ground it causes a lot of road rash, and as a coach of many sports little kids do this once and then do not want to slide because it hurts! Not sliding properly causes broken and sprain ankles. Hauling in some loads would make a difference and would improve the diamonds for years down the road. Thanks:- Wendy—-I'I-I-I-I-Darroch Hay Lakes AG Society - Ball Page 36 of 79 Diamond Repairs ... Agenda Item # 5.2 January 3, 2016 To Whom It May Concern, ball diamondson the Hay Lakes The Hay Lakes Curling Club has and will be using the These tournaments are a Ag Society grounds for its fundraising sln-pitchtournaments. Therefore, we are hoping very important and necessary source of revenue for our club. the diamondsin order to the Ag Society will be able to properlyrepair and maintain ensure they are suitableand safe to use for these tournaments. can result in the The most pressingissue is a lack of shale on the diamonds.This being availablefor use in wet conditions.It can also lead to unsafe playin diamondsnot g conditions J9Tim Ellis Treasurer, Hay Lakes Lakes Curling Club Hay Lakes AG Society - Ball Page 37 of 79 Diamond Repairs ... Agenda Item # 5.2 January 4, 2016 To whom it may concern; Association.This My name is Cory Bowler, I am a coach within the Camrose Minor Baseball kids Pre-Provincialbaseball past summer we rented the Hay Lakes ball diamonds to host a Alberta. Unfortunately tournament that would have consisted of 8 baseballteams lrom all over our tournament was we were unable to proceed with the tournamen I because of rain the day be played on scheduled to start. Because of the lack of shale on the diamonds they could not without damage or possible injuries to the kids. myself and a few other Because the lack of diamonds available within Camrose on weekends this upcoming coaches planned on hosting a few minor baseball tournaments in Hay Lakes and up to a season and possibly annually. But unti1the diamonds are replen ished with shale playable level we willhave to consider hosting at other venues. Yours Truly Cory (780)878-8258 Hay Lakes AG Society - Ball Page 38 of 79 Diamond Repairs ... Agenda Item # 5.2 Hay Lakes AG Society - Ball Page 39 of 79 Diamond Repairs ... Agenda Item # 5.2 Villageof Hay Lakes Village of Hay Lakes e-mail: ha lakes s ban.ne ' Februzuy 23, 2015/" Hay Lakes.gnd‘].)"i:suictAg Sqciéty ‘ P.O Box-:2'2l _, 5 ‘ Hay Lakes, A;bm‘f§ "' i TOB 1WQ,r" I . / To Whom_1_t-MayConc’eg;.‘ : " / ._ J > E: ‘Pro osedf radeigBaseball Diamonds x___ _ \\ Please.--‘Tvg’advised ma’:the Village of Hay Lakes council and adminiétrationsuppomme * proposed upgrade .t6,bas‘éBa1ldi:"imQgdi_in Hay Lakes . We apple 'éJtethat t11.is‘fapilityisa major ' attraction in og,r‘Vil1ageand introduces n'T8.‘Iiy'1§eWpeople muff:mmunity. - / . Council ppfnrecies the work being dqnevby the ' . embers to keep this faciiitxin our Village.’ _i /7 ' fl , / in.fon:na_ti’ony' require, if you please do"nothe§ita_§eto con ,. , Etthrgrwriier./. Sincerely, I VILLA OF Municipal W To provide good government, services, and facilities in order to maintain a safe and viable community Hay Lakes AG Society - Ball Page 40 of 79 Diamond Repairs ... Agenda Item # 5.2 >II?n_ln~n-H .aW..—n...—n:-.5. om_u._.:u_o>._.m O_u. _smz:wm_~m_.:_u .E.:m Hm._,O omwd?m 1Em>._. T_>< _1>_Amw m.U_m._._~_0._. >9 mo0_m._.< 5 > N05 Zmzwmw 2 GOOD mH>ZU~ZDO1 ._._.:m >r_wmm._.> >mmo0_>._._oz O_u >n...._N_OC_n._..C_N.P_l mo0_m._.:.um EmuE33 03¢». >aB::m#m: >:wm§> >wmOOH>.EOZom>Ow.HOC_..._.CW>H. moormdmm ES Sou. HQ. O.UOZOQEGm mrom 38|_ CHE mawmma muzozaoz.>rwmwa>2: Ed é€$.m_.conmwmmoSa:om.om Hay Lakes AG Society - Ball Page 41 of 79 Diamond Repairs ... Agenda Item # 5.2 Agrimlinralsocie? Government es HAY LAKES& DISTRICTAGRICULTURALSOCIETY Name of the AgriculturalSociety 2016 - 2019 DOUG,, , _ LYSENG Director's Name DateCompleted: 12/14/2015 Hay Lakes AG Society - Ball Page 42 of 79 Diamond Repairs ... Agenda Item # 5.2 Hay Lakes AG Society - Ball Page 43 of 79 Diamond Repairs ... Agenda Item # 5.2 mo>_.m.m4m>..mm_mm >20 vmz_uowz_>zom _sm>mcmmm uomaoamo>_. \ om..mo.: _umm_uoz=>zom :m>mcwmmA...w..nunon "323 moonn:m:o.m_ ‘ o.=._mzm<<_._O m:a>...mo_mm >o.:ozm ._.=sm_£>_smm zmmocxomm 01251.02 Bum _z 3:5. mon$.m_.<. ._ Ommio omm_:o_u....§.o_. N3.‘ 1.3 _u:=&:o mama >a A >551: >amoo_a__.e=3. >n.._a==E.s_95.3.: 8 Hay Lakes AG Society - Ball Page 44 of 79 Diamond Repairs ... Agenda Item # 5.2 oo>_.m_m..m>.:mo_mm>2: unananasznm_sm>mczmm J‘: ail. U_3o8E mzmzamzom éoqwmscum umnmisu 9o>_. \ oEmo.: % >9._ozm zmwoczomm 2:3 35 2.5.: 5. .§wa~m.,o= 5 Size :5 EommoEma: <9... mozosm«on "Emmzmpmmv. <<_._w» ..wmo:_.omm m:n:o_m_. Ema o: 35 m::.m: 03%» o:>_s_._oz m:~>...mn.._mm .:_sm ..._»>.smm \ o._.:mzm<$._0 .uo_.o< 833.53 man>zm_z 32.0. mm.at < =92 uo=o.¢Qw<_m< Hay Lakes AG Society - Ball Page 45 of 79 Diamond Repairs ... Agenda Item # 5.2 mo>_.m.m.3>..mo_mm >2_u vmm_uox2_>znm _sm>mcmmm amazu5 _.mmmox_s>zom 2_m>m:wmm A._.m.d3o& No.33.‘ ~33; <55. in $.21...» uan.__S=a... 3 Eye :5 <<:£ Euaiadm 9:3 2.53:... we::25 3 8 2.9.3 .2.» E: vs - .= 3m_:.m_: no 933.38. wagon. _mgima. _s¢:_u¢a:_u U15 _sm__ no Hay Lakes AG Society - Ball Page 46 of 79 Diamond Repairs ... Agenda Item # 5.3 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Recreation Committee - 08 Mar 2016 Meeting Date: 08 Mar 2016 Recreation Committee Agenda Item No: AGD - 2219 Confidential: No Originated By: Teresa Gratrix Title: Armena Athletic Association - Legacy Grant Ball Diamonds ACTION / RECOMMENDATION: That the Recreation Committee recommend to Council approval for funding under the County Legacy Grant Program in the amount of $5,016.45 to the Armena Athletic Association to replace the existing wire mesh on the backstop uprights and to repair the rink boards. BACKGROUND INFORMATION: See attached. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: $5,016.45 from the Legacy Grant Fund (1-2-72-247-70-00-0000) Alternatives to the Recommendation: That the Recreation Committee recommend to Council approval for funding under the County Legacy Grant Program in the amount of $6,019.74 to the Armena Athletic Association to replace the existing wire mesh on the backstop uprights and to repair the rink boards. Pro's: Con's: Communication: Documentation: DISCUSSION: The backstops at the Armena Ball Diamonds are in need of replacement, and the skating rink boards are also in need of repair. The Armena Athletic Association feels the diamonds will be more attractive to potential rentals if the backstops are repaired, and the safety issue of balls breaking through the barrier is addressed. The Armena Athletic Association is requesting that the Parks & Rec. Summer staff complete the removal, replacement and painting of the rink boards, as their volunteer pool has been over-taxed by the Skate Shack project. The Armena Athletic Association is requesting that the Legacy Grant portion be increased to 30% for this project, an additional $1000. The are not seeking any other grants for this project. The balance of the $20,065.80 will be paid by Association cash. Armena Athletic Association - Page 47 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Reviewed and Approved: Armena Athletic Association - Page 48 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 -.—-I--I--II:——'-I-I-'-.-I-Iunderstanding of, and commitment to, the funding terms, ?ll-‘Iconditions and general parametersJ.-.1.-.I-I-I. of this H--program. H- WFreedom of InformationH-in.--.-.j._.Ir.-quand Protection of Privacy Act ._.._I.l.__“.'I_i.. The information collected to support your application is for the use of the Camrose County in assessing your grant request. The information will be used for the administration of the Camrose County Legacies Grant Program, which is coordinated by the Camrose County. The information may also be shared with other government departments/agencies with interests in the project being applied for. The information will not be disclosed to any other third parties except as allowed by the Freedom of information and Protection of Privacy Act. I -_-_ _.__|.: '.I.-:| II .?.|I... L...-I-'I'- .h..h_: |-|-I-Pl-" “IJHJ .'l.|'.- I _- __' - -- u-IE-I-u--IT‘-III II"IE"'|"— -|l:|I.I':. --. --I __: :_...l..-..|.| nu uI'J. I-'--fj .?'I.I_-.h.I. IHI‘. ._1l : S:\Admin File List\970 Finance\970-23 Legacy Grant\CAMROSE LEGACIES GRANT PROGRAM APPL|CAT|ON.d0c Armena Athletic Association - Page 49 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 LEGACIES GRANT PROGRAM APPLICATION FORM MUNICIPALITYIORGANIZATION Legal Name: A (‘hoes/Ia /'r=‘I~i‘C /4Ssoefo ‘,-1'Or) Address: gag, /4/'I’V1€?Q‘)4E>T o6 OGO ' @3W~"* E-mail /" L |'_ ‘e r‘. /<+/vswfr _;—-—v Mr./Mrs./Ms. / we,» ,» .' Lt; st non J Address: 8011/ /qrme;/20., "T’C>£5 OGAO Phone: Business ( ) Home(’ V730 67Z~é!/ Fax() FACILITY Name of Facility: . . /44‘m an ca /4'WLI’1/e+(‘(‘_Reg (5-’—I\r<\\.¢n?,1< Street Addressor Legal Description: ._‘>u_) /2-4/$’~o?l t—Jo~fA/ Registered Holder of Land Title can»: re con 1;. (Provide Documentation) Q Facility Operator/Leaseholderz _ [? «-oaLr‘og , ssoc S:\Admin File List\970 Finance\970-23 Legacy Grant\CAMROSE LEGACIES GRANT PROGRAM APPL|CAT|ON.doc Armena Athletic Association - Page 50 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 PROJECT INFORMATION (h‘kIi:u.r."egof Project: Dfamoigj Lrnh BQ Armerm ?e.” (and pg ours . 1-0 Q rank [&S “ is Projectstart Date: 1; lb gin ~I:‘ur»oIr‘ng‘ rrn/0/ac? Project Completion Date: Maw/ I /2 0/ E Mon'th/Day/Year Project Description: On a separate piece of paper please provide the following information o a detailed description of the project how the need for this project was established current and future use of the facility the anticipated impact/benefits of the project on the community (beyond the appiicant’s direct membership) benefits related to improved operational viabilityand facility utilization the organization's ability to maintain/operate and sustain the facility after it is built include a list of key dates/milestones for your project. Total Project Cost: s 20 04;’ 3Q (Attach detailed cost estimates for the project) Summary of Revenue Amount Request from Legacies Grant Program $ 0%;>md-weCm Alberta Government Grant Funding $ »! Federal Grant Funding Municipal Funding DonatedNolunteer Labor/Services/Equipment Donations and Services In-Kind I(’)c')m mt? (materials/professional services/cash) Cash MUNICIPAL OPINION Attached: wYes No Please attach either the Opinion or the reason why it is not provided ORGANIZATION PROFILE Mission/Purpose Statement: To Pr~o«/Nd-eand mcu‘n‘I-A-‘H‘Q16//‘-“H63QMO/programs‘Hvosf PI/}('OLLfQ\<(ef) _ C,c>rnrn.,«.n.'+~3 /'r>\)CTr\/err; €r1.\()_acf%a'u:"/43;Susi-aa‘nqlo.‘/.')‘:1a»,c/ Description of Clientele grouo?u o I‘ '" recr o“L‘°noJ iqrme me} ' ‘Hwosf ~11‘ *19 . VH1 01 area _ res-‘dewls. . _ /:> C‘°’*!”°‘ OWFA SCDCICL‘ QC‘: \)I\’;|€$ Number of Clients Served Annually: Q50 Primary Geographic Region Served: Ieesro/er¢"S S:\Admin File List\970 Finance\970—23Legacy Grant\CAMROSE LEGACIES GRANT PROGRAM APPL|CATlON.doc $%99% Armena Athletic Association - Page 51 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena Athletic Association - Page 52 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena Athletic Association - Page 53 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 DONATED SERVICES, MATERIALS AND FUNDS Estimate the amount of volunteer labor, services, materials and equipment which willbe donated, and provide an estimate of their value. These items must be directly related to the project for which funding is being requested. Note: Time and labor provided towards preparing the application, committee planning meetings, fundraising and similar activities not directly related to the physical construction of a project are ineligible. D. VOLUNTEER CONTRIBUTION The Volunteer labor should be directly related to the project for which funding is being requested. The valuation of volunteerism and donations is based on: 0 $15 per hour for unskilled labor - $30 per hour for skilled labor - $60 per hour for donated heavy equipment, including operator costs; and donated materials and professional services at veri?ed market value. Description Number of Number of Estimated Volunteers Hours 55Value kfmodeFAo;..‘n L\‘n}< P0-—l\'\J+ ggk gb (0 3 )D1‘Qm_4;931B In /ah»: / -L6‘-§‘t CF ‘rrowior o90)1r~$ /-200. 05 B13\»u.Drv2e.Cf' DC € In ‘I~ ¢\ .3 oi: for b-mk 00 T o volunteerservlces S (9 DONATIONS AND SERVICES-IN-KIND (Please specify) $ Value ‘L«‘c)n Fa brfc cp , R O0 Total value of donations and services-in-kind $ 9/000. F. CASH Indicate the total cash that your organization will contribute to the project. Total Cash provided by Your Organization $ /5’, 4/55:73O Total Revenue (Add A, B, C, D, E, and F) $ S:\Admin File List\970 Finance\970-23 Legacy Grant\CAMROSE LEGACIES GRANT PROGRAM APPL|CAT|ON.doc Armena Athletic Association - Page 54 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 SIGNATURES J0; aw Signatu re of ApplicantQ?)Authorizéd Representative 7; r r C Ly sin (.2 Print Name and Title 25,495’ S:\Admin File List\970 Finance\970-23 Legacy Grant\CAMROSE LEGACIES GRANT PROGRAM APPLlCATION.doc Armena Athletic Association - Page 55 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 APPLICATION CHECKLIST A completed and signed application form; A detailed description of the proposed project for which the grant is requested; How the need for this project was established; Current and future use of the facility; Anticipated impact/benefits of the project on the community (beyond the applicants direct membership); Benefits related to improved operational viability and facility utilization; Organization's ability to maintain/operate and sustain the facility after it is constructed; Include a list of key dates/milestones for your project; The project’s budget, indicating revenue and expenses; A Municipal Opinion; A copy of the organization’s current registration documents, indicating that the organization is in good standing; A current copy of the land title document or long-term lease agreement; The most recent financial statement, independently reviewed and/or signed by two board members other than the treasurer; 5/ A list of your organization’s executive/board members; 2/ A description of the organization’s activities for the past year; A business or operating plan, and; Evidence of support from the community at large Send completed application to: Camrose County Attention: Recreation Committee 3755-43 Avenue Camrose, AB T4V 3S8 S:\Admin File List\970 Finance\970-23 Legacy Grant\CAMROSE LEGACIES GRANT PROGRAM APPL|CAT|ON.doc /B/DEDQDEWDD Jm D Armena Athletic Association - Page 56 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 ' “I-I:.—'-—..Project Overview In'—the Spring of 2016_Armena Athletic Association plans toH'-do repairs to our recreational-.-.-.- grounds. The baseball diamond requires a new backstop for safety reasons.-u-—. The ball can squeeze through the fence_| due uto the large number_-Ll-.-1 of holes. We are concerned someone could be hurt. Forg_._.."..I.many years the backstop has Lihad repairsr|.|.—.—.r|.1|done to it but it' has I--"I-"—'Hj-Jh-'come to the point that it needs to be replaced. I-H—|We have an'|-i"1.-|_estimate from GlobalFabrication to put up the"I—IuIj-'Z.'l'q|_lnew chain link. The men's ball team1I.li-.|.-I'Il-|'-will remove the old chain link. 'l-The existing pipes are strong butLu.“are beginning -|.|_|.--.|.--I.j-||..-._to rust While the chain link is off we plan to paint the1pipes with volunteer"- labor. Thel--I—'-men's ball team requires a _-I.-.-Isafer backstop so they can continue playing for many years. The team would like to host future tournaments -I.oncera safe backstop is in place. Fun ball also requires a safe backstop. Please refer toI-II-I.-I.-I-I-h+the letter from Clark E-—-I-"I-IBanack regarding the needI—Irfor a new backstop. 'Once the backstop is replaced there will be minimal maintenance forI.—|.:many years. E-.-i-I-|'I-I-I-I-I-I'I-_I.|.IBefore next winter some of the boards on the hockey rink have to be replaced and stained due to holes in them. Pucks are often redirected in unpredictable directions. In one place the puck can go right through the hole. This year we have built a new recreation building in Armena. This has taken many, many volunteer hours from ~'~wu¢H:the residents of our community. In our Legacy grant we have included volunteer hours to replace the boards but we would appreciate it if the Camrose County $:*.r.'n-...... '.'.E'E'_;-E’-consider that the boards on the skating rink be replaced by the summer students as part of the regular maintenance for the recreational grounds. We would remove the line for the volunteers that would be required to repair the rink*-*===~boards. This would F‘remove $960.00 in volunteer—'I-'-'|-Ilabor. We have included inI-Iour "Wbudget for the Legacy Grant~__.“-3'-='"'I-"""—the cost Mof the materials to inreplace the'- I boards.-.I-I This winter the rink has been used most nights with teams and people just dropping in:t‘.:r'."_"°'..':|:'-‘*.,._'-I-to use it. With the construction of the building this year, we plan to implement more organized activities at the I.|.l-1recreational grounds summer and winter. WeH .-have been contacted by hockey teamsHF .-I.-I-I-I-I-.in Camrose, requesting that they use our13- facilities ‘II-_ for_._.,._..-'***-:.:-:L'_.::-r.H Winter Classic games. We hope this and other activities can happen next year""if we...|-.I-I.-.-ul-gulln.-"'“"have the boards repaired. Armena Athletic Association - Page 57 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 "I'?'ld __u.|.l|l;J.|._|.j-Ir.-.I-. I IHI..-II-I'-'|- 'I.rE- i+? H ' 'l -"'F'- I -.-I-I-—I-I-—'-'T‘'WJ-I,_|-_-.|..-.I1|— - ' I-I- - II- -II. illbl rn d'II -I-I-" -' -'-*5‘ H In .'_,_-_...J...|.,..|.|..I-—-r-I-1-.-I-I-. -.-II-|'I I. . _._-.__.| ‘|.g.|....'r.1u- I-uIuII.fI'J r I . — -.-a.I-F|.j- -I.rE-I.-‘I -I-|'-I-' —"' -p.rIr—.I---I---.IJr?-I-rI—II-I"-'----.-"-1-"---' ...._. a,.| _. .|. _|-. -rIu—|. .--I-. -. I-I-I .-.- -.I-_I-..-Jl -F .l|l-.II---I.I--I-"r'- ' "2 ‘Id. . Ilq-rt r.. ..| J...|.I_|."|_ -_II - r—-j - Fl‘ r-?-- I-;. h..|._.|.__|_l‘.a.',_|.| -..|.I _III|. r-rl H.-.'.I.|.|_.....l|.j.I_I rI.—.rI Ifl'l'*'J'I-Ii" |_|I—IIJ—-Il-I-l- jj H'Il'|l -?-I -I-."—"' 1.:-— --{I -d? Jh Jm 1I£-I-I-I-{II-I-"II II T!‘ —-—i'— ' l- I. Hi .'I-I-lljul -rl - r -1'" r --"- .1“. _..'.,.|..g,...- IIL—.lIuI-‘I. LI.-? r-I.-.I J.—._|=.— :_:§|.jJruI'-I-- -—--‘I. - I.rII-I -$2.-I-I-Irl-Il-r |-.|I"-- -I---3--" --E: .—_...... -|.,....n-H. |.|.--1;-I.| -I— '-I-I-Z-.l I I-I-In‘; — "-III‘ 'I' F‘ ' .._.-_.,_.h.__.g...l|_-.._|.|.r|.|. dull -- I. -. I .T ...I plug-. wI'.I1I'|'IJ'ZI'l"-' -I" --"'- -' I.I.-I-jbI-I—j-Ih-l-I--'”-'—'_'-"1- '3 ?i_1g L -r.--.--I-I.I- I-' '--|ZIuIF:'Z'_Iu—'-I'I'a'I'III.'f-I:"—"_"" -. .|.I1I.I|.-.|| Armena Athletic Association - Page 58 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Clark Banack R.R.#2 Camrose,Alberta T4V 2N1 780-878-5956(cell) [email protected] February 19, 2016 Re: Armena BaseballDiamondBackstop To Whom it May Concern, Armena,Alberta. I have been involved in the baseball program in Armenafor over 25 years, ?rst as a minor league player, then as volunteercoach, and most recently as a player and Presidentof the senior men’s Armena Royals Ball Club. Over this period (and well before it), hundreds of players have enjoyed the game on a first-rate diamondthat has been maintained cooperatively by players, parents, community volunteers,the Armena Ath letic Association,and the County of Camrose. However,the conditionof the backstophasdeterioratedsigni?cantly over the past few years. There are now several holes in the backstop.Not only doesthis lead to numerousstoppages in play, a very real safety issue exists for fans as all three bleacherssit directlybehindthe backstop. I have personally witnessed several close calls where a foul ball has passed through the backstop and narrowly missed a spectator. A?er several attempts at patching-up the backstopwith wire and small pieces of fencing over the past years, it is my opinion that our community has reached a tipping point: the entire chain link needs to replaced to ensure the continued safe usage of the baseballdiamond.This is not only imperativeforthe continuedplay of the minorleague and men‘: league teams that currently use the diamond,it is also important to ensure the continuationof a minor ball program in our community in the years ahead given the high number of young childrenthat are now around Armena. living in and I thank you for your time and I would be more than willing to talk to you further should you require additionalinformation. Sincerely, ,1’ ; jj/" ‘ .7 V .- H , 5/’, 5/ /1. S; » ‘./ L; Clark ._\ \J Armena Athletic Association - Page 59 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 IuJ'I ' 'IuI? ,. . 'I'I _ ..-J . .r in-I.Iu.I.I-—I-I -. IJ'I '1' .._|. .|- -....|_-I -.Jl--‘- I-’-'''''-' ‘II: ‘III I-.'.a-I-.-I--I - .—IJ'II.' I.Ir-—r—- __ ._.I:. _—.I I __r_ ..i-EL...-I}. JI.-_I.|.I-.II'-I---r "I"-‘-':":-I ‘_ i.-..—._.-_ _|.J.l-.-I-.-J-I--r--I __ ,_|.I.._|--I-r -.I.- -- :5 "_ _‘_ _.....1|. _--I.|.I J‘-fH"I' -'--‘--I-- J‘, .._.|..- _ __H__‘ _. .I_ .-.I - - . '.'"._|...|.-J--.-I-.—-.-I--'-'--—"-""""- 1_._-..-_..a..__n. '.IJ"I'-' 15: I___-______.|. . _ J. ---J-In-I-'1'-"I"' "-H":--'='I_'Ian . ._.-,_...-j_.|.||—--II -1- _"..._..._:n—|_.|.r-I I-I- --I-'5 -.-—|I..|.-..:I:-|-I'-- -""'-"- -""'- _..II. 1- udd- Armena Athletic Association - Page 60 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena AthleticAssociation Activities for 2015 2015 has been a unique year for Armena Athletic Association. This has been a year of development. We started the year by bringing the community together to make a video1 to apply toll-IEHhI-.|.r—.Ithe UFA Get-N-GiveContest. We won the contest. This money —along with otherf—Jgrants and many1-—qkLyears of fundraising allowed us to add on to the Skating Shack. To"ITcelebrate we had I.a community supper with UFA officials in April.1. We'"'-"""now have a Skating Shack with a full kitchen, -—.-I--I-.-.II-I--Iitwo washrooms, a refurnished dressing room and an additional—'IuIh.uI-Ilud-Iarea that can be used for storage rq.|or as a '—-'-II1-'—-?'—I-I-.r|.|.|-E-I-Icommunity room. This project took many hours of volunteer labor. _ I‘-'12"-‘E+'l**2015 was also Armena's Centennial Year. After a year of planning we had -a very successful Centennial Day in Iuly. This included a parade, games, history"""tours and a catered=='nT+supper. We had approximately 500 people attend the day. Alongwith our special activities we had our usual activities, such as"-'-'-our Market Day, +_.._"“"""':'.'_,.-."£:‘.::*.'.":'..".'.".'._Pancake Supper, Camp?res, Skating Parties and summer game days. HEArmena's Men's Baseball was_|-I.-—Iq.._|_.jq..‘_.-..?._._the 2015 Powerline Baseball League Champions. '1With the improvements toI-Ithe I-'l-'l.|.?|_I.I-|.|.I-.I-—-ball diamond and rink, we expect that -yjmore families ""'—"and other ball teams 'é"'HE.:.HI-I-I-'1will want to use the recreational grounds. Armena Athletic Association - Page 61 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 -j-IJI-"rI-I-I-- Im- -|.I.|. -_r_.r_.___I-_...|.fI_|..-_|-..|.—.I I-. '—!'I.'I'In" '|.r. |-j—-I F-luIul|-I—-#.f.II-l' -.I-I ‘J1--r-|-P _."-I‘,-a.| -.h.g_l +|..ra.I.—-?-.a|- II.‘. I- . §*"a.-_I.r|_ .I--1:.-I-r -II—. -I- .—.I-||I[.rII|..uJn-Ir. -III-HIE-I .'-l- -- I rIJ.—|.rj-:1!-I-I'|.-‘I ' '|-I--'-II‘ Iul-I‘-"l'I"—."'I"'I""'-' I-I 1|‘- J-.1— I.—.uJ.|-—I.?-I--.'I--- -|-ll -- jp nluhrlun. , I ..JI-I-II.rr..$-I-I-I-I.-- '- 'I . J .|-._——.-.I-- a.l-I.l--n—-It5nl.-IlII-I.-I-.-'- - . l—I-I-HI-I'l—I J‘-"_' -ll-I-I ..q..'...|_-I_ —.|.rIl .-—— -.-Ill I'l"l' --I-' ufr--1--I-I--hh?-—'I_ 1.‘-'1 ._q.|.rl.rJ|.u. '--I-—'-.I-II'- - -I-.-T-' '-"|' ' J.|.-h—l-I-- f|f.I. .._—,....._r.|.q|.uI -.-I-I-F A-.—q—-.|.Il In-I-I-III-I--— l'- |-l'-- Armena Athletic Association - Page 62 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Global Fabrication Inc. February 17, 2016 File: AAA BackstopFence Ernie Lange / Keith Lyseng Annena Baseball Diamond BackstopFence - AAA Attention: Ernie Lange RE: CHAIN LINK FENCING FOR THE ARMENA HOCKEY RINK Based on the site tour we are pleased to submit this quote to supply & install ~ 70 ft of 12’ high chain link on the existing back stop frame in order to replace the existing mesh which is damaged. Specification: 1. 12’ high chain link mesh to be installed on the bottom section of the backstop. 2” x 9 gauge standard galvanized fabric 2. Secured in place with steel galvanized wire ties 3. Tension bars installed on each end of the backstop 4. Assumes existing chain link mesh and materials are to be removed & discarded by others. Quote: Lump sum price = $6,792 plus gst (lower 12 it section only) Options: 1. Install middle 8ft high section of chain link to the same standardsand speci?cations describedabove a. Lump sum price = $3,665 plus gst 2. Install the top 4ft high section of chain link c/w a top rail to the same standards & speci?cations described above a. Lump sum price = $4,105 plus gst Note — if the entire project is awarded, GFI will donate $1,000 (in kind) to the project. Timing: The project will take about 3 — 7 days to complete depending on which options are selected. Subject to approval and acceptance of the quote, the planned start date is March — but is subject to change based on weather conditions. If you have any questions, I canbe reached at 780-220-3575. Sincerely, Ben Sych, CFA General Manager Global Fabrication Inc. PO BOX 295 HAY LAKES ALBERTA TOB 1W0 — PHONE (780) 679 4066 FAX (780) 672 — 2235 email: [email protected] www.globalfabrication.ca Armena Athletic Association - Page 63 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 J.I--rI.lI.|.I-I-. --.'-.—'-' _ I-.' ‘- I-.— |.- J. |- J'II-'- -'-I-I-rl ...|.|_- .--I ‘ . .|..__. Jr.-.-II_rI.-I I _ an. -.--II-'r .-12.:-J I: -I - -_-I”-_'-_-'r"_-_ .I.r| L1 .q -. j.-Iar.-.I.I—-I1.-II-' - fl-I-.T_""_l'-:: _|_|.__|,|.-I.r|_I.-|.l.a . —r-I-'I-I'h-I-.-I-'---' —' .||_u||..— I.-|I.r.l—IJ:.-I--I - —- ' -.-'- I-.-—_--I-'-—-?1—--I ----IE 1- -.-.|_| '" '5",- j—I-1—.i-'-I'rI--_-I|_-':-'‘''-.-I |.- -. I -__‘...|..,__.. -II-I'I—II-If-'-l'III-.‘:-=- -'2‘ Ixl-I‘ I -l—r.-fir. h?m -In -1 —-uI' ‘- .,_,..._-|.,.. ._..a.|._| —. |.||||- .-|.|.- - -I-I _| ..._ _l_-..-..- ._." -_,_...| lg... - _ J--1-I-—?1Iu1I:u Jxl In-If -.-I---.- - -I.-J .'l3.'="'-—- - - ...-".'..'.'.|-'''‘'—'''-':''- I'-- Armena Athletic Association - Page 64 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 LIFA QUOTE ORDER CAMROSE FARM STORE 4904—39TH STREET czmnosn ALBERTA -r4v 2117 REFERENCE INVOICE # DAT “H cusromzn copy «run E Time: 15:20:37 (780)672-1115 FAX: (780)672-6584 SHIP TO: (PICK UP) ARMENA ATHLETIC ASSO 4904 39 ST CAMROSE AB T4V2N7 w...-g...‘ Do NOT LQAD FROM THIS copy w*wwww«+w+++**w+**+*+*++w*wwwww 8925083 3008-7561228 — 2 6 016 WAYNE 1093307 STAIN BARN WHT 18.9L 937100 1.00 EA 119.99 119.99 1050834001 PAINT COR ALU 3.78L 635-120 2.00 EA 41.99 83.98 1073049 ECO FEE $0.75 2.00 EA .75 1.50 42 74 85 48 191401 PAINT TRAY LINER PLS D/W 200 3.00 EA 1.99 5.97 666461 STAIN BRUSH POLY 100MM 3.00 EA 5.99 17.97 665952 PAINT CAGE FRAME 240MM N/SLIP 3.00 EA 4.99 14.97 543344 PAINT REFILL L/FREE 3PK 240MMX 2.00 EA 10.99 21.98 701823 PLY CCA 4X8 9.5MM 3/8" 12.00 EA 28.95 347.40 1100952 PLY CCA 4X8 15.5MM 5/8” 4.00 EA 46.56 186.24 1075871 SCREW DECK ACQ #8 2" 20.0000 LB 5.1900 103.80 Expiration Date: 3/28/2016 SUB TOTAL : 903.80 GST : 45.19 TOTAL : 948.99 HST, PST & GST COLUMNS ~ Y - PRODUCT IS TAXABLE AMOUNT: 00 N - PRODUCT IS ZERO-RATED FOR TAX PURPOSES BALANCE DUE 948.99 E - PRODUCT IS EXEMPT FROM TAX HST/GST REGISTRATION NUMBER IS R105452049 x A 4 < ad 4a 4a Armena Athletic Association - Page 65 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 113 -j—s. __-_-1’: -_ ii-?_=l -rznj _-J. — :|—1I__j .-- _ __j:-__-|':I_|-_-rj.._.._'..__.__._ -I-|.- -I.|.I I I_|. ..___ _ I ___|i_- .-. I- I1 - I I III---.—-.I-I -I. -_ .| .._. .- -- -. ___.__— __ -.. .- - - _. -__.- In _ --.I . . -- - -I. I H -I-In-—-—-E -I- I" II J J‘ an I.II.I-11 .n. 1. II. I- J .|. |_r.I-_1.I:I_ -— .|_ -_ _ _I._|_I_ _I . I- I -. _ 2 ._- .- _- - _- -._. ___I._ - - .- _ -_ - _. --_- .__. -_ .- _- -__.., ._....I_ _ . . . I I ...... I'I J-r -|—I. I.-. ._ .I. II - .|_| _ -_ _._._ ...._._.q,:p.-. . ---.- Armena Athletic Association - Page 66 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 ATB aw "I'ua:1cmr.rlscf idherlaTr:-an.-ryElanrhes .ao..S9«83ES.mtw8¢nn§8 Armena Athletic Association - Page 67 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 _ _ - |.:|:= _ I._... I 'I_'l':_ - J—I 'I'-Fl‘ II-Ij -._-. .I_J..-I.lr |-.I|-.—- ?u -'I-I-=5: " ' .. I- 'T."$.1"T-.."' '...j!-.I. - j.I-_-I.-.j- .?‘ ,_ 2- l?.'E-I -n—I -' -- I -“I XI II —I II H ‘ "I. r — III I I — |.|_:— - _I_ I'_._ _ __ I """ ' "' mar _ - , - -—' - _.q_. _ -__ __ "IIJ:I-_ -_- ‘ - . . ‘I’-' .- -.""'—" _._ _. _ __ _ _.|— I. .|- J.‘ _I_-_I .— -_.__...... -__ __I._I.l- I I I. 1 J’II Armena Athletic Association - Page 68 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 ' . my i'lj¢‘//. I; \ Q/, demnify and hold harmless Camrose Co its employees and agents ands, actions and costs whatsoeverthat arise, directlyor indirectly. of the Lessee.his employees or agents, is performance of the Less 3. The Lessee shall not place any structure,fence. withoutthe writtenconsent of Carnrose County. 4. The Lessee shall not alter or removeany existing on the said lends withoutlhe writtenconsent of C 5. The Lessee shall not cut or removeany tlmberfro Camrose County. CamreseCuuntyj ( N 20 V2. of Agreement Armena Athletic Association - Page 69 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 I "F-I-‘II' -nu-Ju-in-II'-J : _-.-.+_--'-.=.'..=3*....._..-;_r.-_ ~:___;r:-' HI-j.-Hui-'.| .-...__.. :-I.Z:r‘I_II-I'|-‘_' It IJ- I-h'?H-I-H" -luau 'I —__ --_n|r| --.'.‘:""' '%"'Zi*F-3'" "' .J.|.-.q.-H.-I-I -In-' -If!‘-?f-I'l'I. '-I" r-....|".-.I_.f.p.-.j.Il-.-I-Fr-'-' : ' ' -—--+-;--:1-- _.._ ....:::_-'.-.'_. I -I-'—._ _—-—-l—I— 1.. 1': ——lJ-I.|.j--4-I J-'--I:--‘=5 '. ' ' ' ' -.-Irr- -I-I-1-'4 -4 '- " -...jl|.|.rI_|.lI:f—.I--—-I-I-'I:'-'-I--f .1 . ; -5 '''''I.'.'I'_'.l' ' -I- .r. 1. I ' __ _ Armena Athletic Association - Page 70 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena Athletic Association - Page 71 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 11II||III nu.-' -:r|.. r|'.d.1I|.I-|'I-I!!!-'1'! “III |I'-'|""'|'- l‘._I|:...|.-,.d|-'.|v:.|'- -III l!.i-I'll IHII 1'“ ‘F q ..-_|-I.-I -I .l I i'Iuf 'fJIJ W“ -j‘. :-I-'r- '-I‘-' —'IuI'ZZu-2-"H'IlI—1 -..I.u:.n.+ :-n.-n.I-ulna I--I-'Il'IIh .-_..-.-.I -l.I.dIJ' I JJ- -I-I-"I"- I.|I.I.-I- -I-'--I ._".H-_I.-.i.I._|—l-I.-Ir.?I.l-I' I'-I—'—- _-__| I: III -|'-'I'-I-'—Fi'- . lull‘ uI.I'-J.-.""-|"'—" |..-I-I -l--I- ' ._.J-.I|.-II--p.-I-q. -—- - J.p- J .I II} -H-I"-'--5 ,|rI.|. ‘"- a.- p.I.| -111! -._...q- 3 -1-' .-u.- -I .'.—'l ‘I-ll‘-"l'I-'d'I'i h_I.| —'.'|.|I-'l'. ali- Armena Athletic Association - Page 72 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena AthleticAssociation Board of Directors President Ernie Lange Box 7 Armena, AB TOB0G0 1 780 893-0268 Vice-President Laura Chapman Box 104 Armena, ABTOB0G0 780 608-7440 Treasurer Terri Lyseng Box 4, AB TOB0G0 780 672-6115 Secretary Gina Young RR2Camrose,AB TOB0G0 780 678-7471 Board of Directors Angie Selin RR2 Box 12 Camrose,AB T4V2N1 780 781-7424 Marie Paule Pare Box 12 Armena, AB TOB 0G0 780 781-5249 Tom Matiushyk Box 28 Armena, Alberta TOB0G0 '?'I-I-.3780 Armena Athletic Association - Page 73 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena Athletic Association - Page 74 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena Athletic Association - Page 75 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 I-r__ II. I u"i':If und- -1- an .-III- |-.-----.-.. 'I ' n.--.-. .- - Iuufn?-qua: I]: III ulluur - -I In-ulr-ll-' u nu.-u un- ..,..1.-...".|r.|..|.,-...... a..._._.,_: .l. ' ...y..,, ._._ _ :._....|. ,. +,_.._.,_..... a..-._.. .l.. . . .| -.-.|.-|.-r.--I|r|.-..I-.I-.- H'?I'|—'i In-ml _-J:-L f—""'|'—lF"In' ' II" u'P'f—"'I'f""I IIII'f"lf'u' III‘-Ii‘ |'EF'|l'I'X:'I"u'.I .-I- ...1 n...n.-r ..._-.....n .....,|_|1u_._-I-\...u.. _-., . I l.. _g_...... a-.....| _I_ | ,. -|..____...... |.._. I .. - - -‘*"--- -.I4-u-I-|—r . -I-I-u:---I --u|rr-||r.- 'lI"‘) I‘ I .I- -r - 1- |-.- I--III‘ _ -.--r.-|.IIr|.|r.-.--I ’T .|'h .--;I‘ a- vs. ‘II E "‘ 1.16 I -' 1-Ir .' Armena Athletic Association - Page 76 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena Athletic Association - Page 77 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena Athletic Association - Page 78 of 79 Legacy Grant Ball Diamonds ... Agenda Item # 5.3 Armena Athletic Association - Page 79 of 79 Legacy Grant Ball Diamonds